R23-186 1 RESOLUTION NO. R23-186
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA,
4 APPROVING CHANGE ORDER FOR TASK ORDER UT-3E-07 FOR
5 $57,970.00 FOR WEST ARCHITECTURE + DESIGN, LLC TO COMPLETE
6 DESIGN FOR THE RENOVATIONS OF THE UTILITIES DEPARTMENT
7 ADMINISTRATION NORTH MAINTENANCE BUILDING TO
8 ACCOMMODATE STAFF RELOCATION, INCLUDING UPDATING THE
9 RESTROOM TO ADA STANDARDS, OFFICE SPACE, ITS UPGRADES FOR
10 CONNECTIVITY,AND CONFERENCE ROOM AT 124 EAST WOOLBRIGHT
11 ROAD;AND PROVIDING AN EFFECTIVE DATE.
12
13 WHEREAS, the City obtained a change order for Task Order UT-3E- 07 from West
14 Architecture + Design, LLC, to provide Architectural and Engineering (Structural and MEP)
15 services to renovate the existing Utilities Maintenance Building at 124 E. Woolbright Road,
16 associated spaces, and upgrades to the Utilities Maintenance Building as noted in the scope
17 of work; and
18 WHEREAS, the building will house Utilities Staff offices and a conference room; and
19 WHEREAS, renovations of the Utilities Maintenance building will allow more working
20 space to help Utilities staff work efficiently and provide the required level of service to Utility
21 customers; and
22 WHEREAS, the City Commission of the City of Boynton Beach, upon
23 recommendation of staff, deems it to be in the best interest of the citizens and residents to
24 approve Change Order for Task Order UT-3E-07 for $57,970.00 for West Architecture +
25 Design, LLC to complete design for the renovations of the Utilities Department
26 Administration North Maintenance Building to accommodate staff relocation, including
27 updating the restroom to ADA standards, office space, ITS upgrades for connectivity, and
28 conference room at 124 East Woolbright Road.
29 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
30 BOYNTON BEACH, FLORIDA, THAT:
31 Section 1. The foregoing "Whereas"clauses are hereby ratified and confirmed as
32 being true and correct and are hereby made a specific part of this Resolution upon adoption.
33 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
34 approves Change Order for Task Order UT-3E-07 for $57,970.00 for West Architecture +
35 Design, LLC to complete the design for the renovations of the Utilities Department
S:\CC\WP\CCAGENDA\2023\12-19-2023\R23-186 Res_No._Change_Order_For_TO_With_West_Architecture(2).Docx
36 Administration North Maintenance Building to accommodate staff relocation, including
37 updating the restroom to ADA standards, office space, ITS upgrades for connectivity, and
38 conference room at 124 East Woolbright Road. A copy of the Change Order is attached
39 hereto and incorporated herein as Exhibit "A."
40 Section 3. That this Resolution shall become effective immediately.
41 PASSED AND ADOPTED this 19th day of December, 2023.
42 CITY OF BOYNTON BEACH, FLORIDA
43
44 YES,. NO
45 ✓
46 Mayor-Ty Penserga
47 r/
48 Vice Mayor-Thomas Turkin
49
50 Commissioner-Angela Cruz
51
52 Commissioner-Woodrow L. Hay
53 y
54 Commissioner-Aimee Kelley
55
56 VOTE 0
57
58
59 AT
60
61 '
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62 Maylee De us, MPA MC Ty - -_ _
63 City Clerk g, Mayor
64 65 r�O ......yB`‘�1
Fy APPROVED AS TO FORM:
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66 (Corporate Seal) . o;vA/044C/� Yl67 i � SFi�L
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68 ii v t \14C''192. : S Shawna G. Lamb
69 �� :' City Attorney
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S:\CC\WP\CCAGENDA\2023\12-19-2023\R23-186 Res_No._Change_Order_For_TO_With_West_Architecture(2).Docx
FINANCE/PROCUREMENT
CHANGE ORDER REQUEST FORM
Fiscal Year 2023 _2024
Date:11/15/23 Existing PO#: 231371
Requesting Department: Utilities Admin Contact Person: gail M. Mootz
Explanation for Purchase I Change Order:
Renovations of the North Maintenance Building to accommodate staff relocation,this is to include updating rest room to ADA, Offices, ITS
updates, and Conference Room.
Recommended Vendor West Arch VENDOR# 17254
Request Amount: $ 59,970.00
Source for Purchase(attach backup materials/bids/quotes and/or sole source letters)
pr✓ City of Boynton Beach Contract# 046-2821-17/TP(General Consulting Services) ❑GSA*
State Contract# ❑PRIDE/RESPECT*
❑SNAPS* ❑SOLE SOURCE(requires Form&Letter from Manufacturer)
❑Piggy-Back'
Agency ❑✓ BID*
[Less than$5,000(1 quote-incl in explanation) 0$5,000-$49,999.00(3 written quotes-attached)
Change Order(attach backup materials/bids/or quotes)
Commission Approved Annual Expenditure Date Commission Approved change Order
✓❑INCREASE to Original PO# $ 130,290.00 ❑DECREASE to Original PO#
INCREASE to Original Blanket PO# DECREASE to Original Blanket PO#
Increase Amount: $57,970.00 Decrease Amount:
Original PO Amt: Original PO Amt:
PO Amt w/Prior Change Orders: PO Amt w/Prior Change Orders:
New PO Total: $ 188,260.00 New PO Total:
Fund Source: (confirm funds are available prior to sending to Purchasing)
Item Description Account No. Budgeted Amt. Est.Annual Expenditure.
Utilities Admin Renovations (WT2303) 403-5000-533-65.02 $ $
$ $
$ $
$ $
Approvals:
Department Head/Designee 7000, .-"t v Date / I 7v1/3
Finance Director Date
Revised 9/28/22
Professional Services
Supplemental Authorization
■
Project Information Contract Information
City Task Order# UT-3E-07
Project No. A23-026 Vendor#: 17254
West Contract#. A23-026-A
Title Boynton Beach Utilities
Administration
10-17-23
Maintenance Building North Issue Date
Renovation
Address 124 E. Woolbright Road Subject: Architectural and
Engineering Services
City, State,Zip Boynton Beach, FL 33435
Architecture Firm Client
Contact Peter Ganci,Assoc.AIA,LEED AP BD+C Contact Gail Mootz
Title Principal Title Maintenance Manager
Company West Architecture + Design, LLC Company City of Boynton Beach
Boynton Beach Utilities,Administratior
Address 820 N 4th St Address: 124 E. Woolbright Rd.
City, State,Zip Lantana, Florida 33462 City, State,Zip Boynton Beach, Florida 33435
Phone 561-588-2027 Phone 561-742-6223
Email pganci(a�west-arch.com Email MootzG(c�bbfl.us
Scope of Work:
In accordance with the Standard Form of Agreement Between Owner And Architect("Agreement")and Purchase
Order, P.O. #231371, made on the 26th day of May 2023, between City of Boynton Beach ("Client"), and WEST
ARCHITECTURE+ DESIGN, LLC, ("Architect"), for professional Architectural and Engineering services relating
to the Boynton Beach Little League Park ("Project").
Project: Located at 124 E. Woolbright Rd.., Boynton Beach, FL 33435.
West Architecture + Design, LLC.
820 N 4th St.,Lantana, Florida 33462/Phone: 561-588-2027/Fax:561-582-9419
License No.AA26001503/www.west-arch.com Initial. /
Page 1 of 5
Below are the Additional Services requested for this project.
Additional Design Services for the following items:
Scope of Work:
Based on the Conceptual Plans (provided by the City)for the Maintenance building (North)at the Boynton Beach
Utilities Complex. The project includes the renovation of an existing Warehouse building to include the following:
1. Demolition of the existing restroom and office areas.
2. The construction of new office area, new restroom with a shower and a new conference room.
3. Offices and conference walls/ceilings need to be 2 hr. fire rated.
4. The new spaces will required Air conditioning and outside air. The outside air will required louvers
through the existing envelop of the pre-engineered metal building envelope.
5. Existing exhaust fans at west side of building and existing electrical panels, etc. to remain—thus there is
a need to maintain space/ clearances for access.
6. Existing office shall be demolished to create access to second means of egress (roll-up doors, do not
count for means of egress.)
7. Full break room space does not work due to interference to the existing exhaust fan—thus there is a
need to create the breakroom area designed around the existing building elements.
8. The new restroom and breakroom will require exhaust fans with penetration(s) through the pre-
engineered metal building envelope.
Scope of Services:
Architectural:
A. Architectural and Engineering Design:
1. Provide Architectural and Engineering (Structural and MEP) services as required to renovate the
existing Utilities Administration Maintenance Building North, associated spaces and upgrades based
on the Client's conceptual floor plans as noted in scope of work.
B. Permitting Assistance:
1. Submit digitally signed and sealed drawings for permit review and approval.
2. Respond to all applicable permitting agencies comments and revisions to documents as required.
C. Bidding Assistance:
1. Provide bidding Drawings. City will provide City's special conditions and front ends documents
for distribution to bidders.
2. PM to attend pre- bid meeting
3. Respond to contractor's questions and provide addenda for issuance as necessary.
4. Conduct bid evaluation and recommendation as /if required.
D. Construction Administration: (Managed by City)
1. Consultant's PM to attend a pre-construction Meeting
2. Consultants to review and process RFI's, Shop Drawings and Change orders.
3. Consultant's PM to attend progress meetings on a monthly basis, conduct site inspection on
construction progress for compliance with approved documents and review of pay
applications.
4. Consultants to Conduct substantial completion inspections (all required disciplines) and provide
punch lists.
5. Consultants to Conduct final inspection and coordinate project close-out procedures, including
warranties, as-built's, maintenance manuals, testing & demonstrations/training, etc.
Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/ Phone: 561-588-2027/Fax: 561-582-9419
License No.AA26001503/www.west-arch.com Initial.
Page 2 of 5
Notes:
1. Conduct preliminary site visit/walk through /scope verification.
2. Consultants (all disciplines) shall field inspect and verify all existing conditions.
3. The City will be conducting reviews on documents submittals at 30%, 60% & 100%documents.
a) Deliverables shall include electronic drawings.
4. Provide Projects design schedule.
5. Project shall be designed to meet all applicable code requirements and applicable City
Standards.
6. The City will provide pdf drawings of existing building and CAD base plans of existing building and the
new layout.
Mechanical, Electrical and Plumbing -Scope of Work:
Electrical
1.Provide new service rated at 100a 480/277v 3 phase with a 75 kva transformer and 1) 200a 208/120v 3
phase panel for the new design and use the existing electrical panels, etc. that will remain— there is
also a need to maintain space/clearances for access.
2.Provide new insta hot water heater(s) as needed.
Mechanical
1.Provide exhaust to the bathroom
2.Provide 2 new split units for the new air conditioned areas described below:
a)Center conference room and adjacent office
b)Corner office, break room and bathroom
c)These split units will have the code required outside air (via an outside air duct connected to a
new outside louver).
3.Structural engineering input will be need to design the frame for the new louver since this is a metal
building
4.Cooling Load Calculations
5.Energy Calculations
Plumbing
1.Add ADA drinking fountain
2.Add instahot(s) as needed
3.Add Mop Sink
4.Reconnect new plumbing in restroom to existing lines.
5.Add kitchenette break area with a sink and plumbing as required.
MEP - Construction Administration to include:
1. Respond to Building Department Comments
2. Respond to RFI's
3. Shop drawing reviews
Mechanical/ Electrical /Plumbing —Scope of Services
❑ Air conditioning Design:
• Duct pressure drop calculation. ❑ Ductwork design.
• Equipment selection schedule. ❑ Load calculations
• Specifications and details. ❑ Outside air calculations.
Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial.
Page 3 of 5
❑ Plumbing Design:
• Sanitary waste piping design. ❑ Coordination with civil.
• Sanitary isometrics. ❑ Specifications and details.
• Domestic water piping design. ❑ Equipment specifications.
❑ Electrical Design:
• Power and electrical riser design. [I Panel schedules.
• Lighting circuitry design. Lighting controls
• Specifications and details
General MEP Information:
❑ As-Built (record Drawings) if needed will be billed at our hourly rate below.
❑ One site visit included.
❑ All Reimbursable to be billed separately.
❑ All MEP design to include the above mentioned being renovated.
❑ Low voltage and security and fire alarm fire protection systems by others.
❑ Plumbing to show tie in to existing water and sanitary/sewer inside the building.
❑ All changes that are given after 60% of the project is completed will generate additional charges.
❑ Additional site visits (after the design)that are over and above listed visits to be billed an additional
per Discipline and travel expenses (Mileage over 50 miles). A separate additional work
authorization will be sent to the client for approval prior to visiting the site.
❑ The architect to provide lighting specifications and all wattages, voltages and fixture locations
control designations and type of control for the design.
❑ Photometrics will be required and can be provided by the fixture company representative. This will
be needed for normal lighting levels and emergency lighting levels. The lighting design must be in
compliance with the 2020 commercial energy efficiency code.
❑ Tele/data and security point by point design not included. The client to provide locations of all
devices and power requirements to engineer for design. Owner data/tele or I.T department to
provide site specific design shop drawings under separate permit for the city to review.
Structural Engineering:
A. Structural engineering design will be required to design the structural frame for the new louver
through the existing walls of the metal building
B. The City shall provide any structural drawings of the pre-engineered metal building.
Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial.
Page 4 of 5
Compensation:
Below are our fees for the Task as noted above. Any additional modifications will be hourly, based on the hourly
rates included in the original agreement noted above.
Compensation shall be as follows:
1. Programming/ Field Investigation/Schematic Design $ 14,115.00
2. Design Development $ 11,825.00
3. Construction Documents $ 15,390.00
4. Bidding/ Permitting $ 4,340.00(Hourly Estimate)
5. Construction Administration $ 12,300.00 (Hourly Estimate)
$ 57,970.00
1st progress payment to start work $ 14,115.00
Terms&Conditions:
1. All terms and conditions from the original agreement apply to this Professional Services Supplemental Authorization.
Upon return of a fully executed authorization,this service shall become a part of the Agreement identified above.
Client: Architect:
City of Boynton Beach West Architecture + Design, LLC
Boynton Beach Utilities, Administration
Gail Mootz Peter Ganci, Assoc. AIA, LEED AP BD+C
Maintenance Manager Principal
(Signature) (Date) (Signature) (Date)
West Architecture + Design, LLC.
820 N 41h St., Lantana, Florida 33462/Phone:561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial.
Page 5 of 5
Design Proposal - Fee Summary Date: October 17,2023
West Architecture+Design,LIC Project No. A23-026-A Client Name City of Boynton Beach
I 820
ntanaN 4thFL St33462 Title Boynton Beach Utilities Gail Mootz
,
Phone:561-588-2027 Administration
Fax:561-582-9419 Maintenance Building North
Renovation Address 124 E.Woolbright Rd..
License No.AA26001503
www.west-a Task Order#UT-3E-07
g
Address 124 E.Woolbright Road City,State,Zip Boynton Beach, FL 33435
City,State,Zip Boynton Beach, FL 33435 Phone 561-742-6223
Email MootzG@bbfl.us
1.Program/ 2.Design 3. 4.Bidding/ 5.
Field Invest I Development Construction Permitting Construction Total
DISCIPLINE Sch Design Documents Administratio
Architecture/Structural $9,520.00 $8,800.00 $9,840.00 $2,840.00 $8,800.00 $39,800.00
MEP $4,595.00 $3,025.00 $5,550.00 $1,500.00 $3,500.00 $18,170.00
Sub-Total $14,115.00 $11,825.00 $15,390.00 $4,340.00 $12,300.00
Total $57,970.00
West Architecture+Design-Hourly Breakdown
1.Program/ 2.Design 3. 4.Bidding I 5. Rate Sub-Total
Field Invest I Development Construction Permitting Construction
Sch Design Documents Administratio All Tasks
1.Programming/Field Investigation/Schematic Design $ 9,520.00
Arch Principal 12.00 0.00 0.00 0.00 0.00 $ 180.00 $ 2,160.00
Arch Project Manager 48.00 0.00 0.00 0.00 0.00 $ 130.00 $ 6,240.00
Structural Engineer 8.00 0.00 0.00 0.00 0.00 $ 140.00 $ 1,120.00
2.Design Development $ 8,800.00
Arch Principal 0.00 8.00 0.00 0.00 0.00 $ 180.00 $ 1,440.00
Arch Project Manager 0.00 48.00 0.00 0.00 0.00 $ 130.00 $ 6,240.00
Structural Engineer 0.00 8.00 0.00 0.00 0.00 $ 140.00 $ 1,120.00
3.Construction Documents $ 9,840.00
Arch Principal 0.00 0.00 8.00 0.00 0.00 $ 180.00 $ 1,440.00
Arch Project Manager 0.00 0.00 56.00 0.00 0.00 $ 130.00 $ 7,280.00
Structural Engineer 0.00 0.00 8.00 0.00 0.00 $ 140.00 $ 1,120.00
4.Bidding/Permitting $2,840.00
Arch Principal 0.00 0.00 0.00 4.00 0.00 $ 180.00 $ 720.00
Arch Project Manager 0.00 0.00 0.00 12.00 0.00 $ 130.00 $ 1,560.00
Structural Engineer 0.00 0.00 0.00 4.00 0.00 $ 140.00 $ 560.00
5.Construction Administration $ 8,800.00
Arch Principal 0.00 0.00 0.00 0.00 8.00 $ 180.00 $ 1,440.00
Arch Project Manager 0.00 0.00 0.00 0.00 48.00 $ 130.00 $ 6,240.00
Structural Engineer 0.00 0.00 0.00 0.00 8.00 $ 140.00 $ 1,120.00
Page 1
PURCHASE ORDER
CITY OF BOYNTON BEACH, FLORIDA
PROCUREMENT SERVICES DEPARTMENT
100 EAST OCEAN AVE
P.O. BOX 310 P.O. # : 231371
BOYNTON BEACH, FLORIDA 33425-0310 DATE: 05/26/23
VENDOR 17254
SHIP TO:
TO: WEST ARCHITECTURE + DESIGN, LL City of Boynton Beach
820 N. 4TH STREET EAST UTILITY ADMIN
LANTANA, FL 33462 124 E. WOOLBRIGHT ROAD
BOYNTON BEACH, FL 33435
REQUISITION NO. 84281 ORDERING DEPARTMENT: UTIL/ADMIN/MM INQUIRIES REGARDING
PURCHASE ORDER CALL
DATE NEEDED: • CONTRACT NO. COMMISSION APPROVED: (561)742-6310
046282117
EXTENDED
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST
1 1. 00 EA TASK 1 - ENCLOSING THE ATRIUM 30650 . 0000 30650 . 00
A/E Design: TASK 1 Enclosing
the Atrium
2 1. 00 EA TASK 2 INTERIOR RENOVATION: 60580 . 0000 60580 . 00
A/E Design: TASK 2 ': . Interiox
Renovation
3 1. 00 EA PERMITTING ASSISTANCE 7740 .0000 7740 . 00
4 1 . 00 EA B:ID.DING ASSISTANCE 8460 . 0000 8460 . 00
5 1. 00 EA CONSTRUCTION ADMINISTRATION 22:x.60.0000 22860 . 00
REMARKS:
UTILITIES ADMIN BJ'ILDING RENOVATION
COMMISSION APPROVED 05/16/2023
COBB # - : 046282117 .EXPIRES 02/16/202,3:
--.".PROJECT-:#. W'T230
TASK{ # - UT-3E-07
NOT TO EXCEED •$13:0,290 . 00 W/O COMMISSION APPROVAL
•
PROCUREMENT SERVICES: ,{tirkiMay 26, 2023 P.O. TOTAL: 130290 . 00
FLORIDA STATE SALES TAX EXEMPTION IMPORTANT INSTRUCTIONS RENDER SEPARATE INVOICE FOR THIS
CERTIFICATE NO. 85-8012621544C-0 OUR PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDER OR FOR EACH SHIPMENT THEREON
PACKAGES, TICKETS, INVOICES, STATEMENTS, AND IMMEDIATELY FOLLOWING SHIPMENT.
THE CITY OF BOYNTON BEACH IS EXEMPT FROM CORRESPONDENCE. 2PREPAID FREIGHT CHARGEABLE TO THE
FEDERAL EXCISE TAXES: WHERE TAX APPLIES MAIL INVOICES TO: CITY OF BOYNTON BEACH MUST BE
INVOICE MUST SHOW GROSS PRICE, AMOUNT OF THE SUPPORTED BY CARRIER'S RECEIPT.
TAX, AND NET PRICE. EXEMPTION CERTIFICATE WILL FINANCIAL SERVICES DEPARTMENT
BE FURNISHED UPON REQUEST. P.O. BOX 310 BOYNTON BEACH, 3 33425-0310 3JNVOICES AND STATEMENTS SUBJECT
TO CASH DISCOUNT SPECIFIED HEREON.
ORIGINAL
Ul I Y UI- BUY N I UN UtAUM
GENERAL TERMS AND CONDITIONS
Tax Exemption:
The City is tax exempt, ID#85-8012621544C-0
Public Records (cont.)
Acceptance of Contract: D. Upon completion of the contract, Vendor shall transfer to the CITY,at
This order Is the City's offer to purchase the goods and/or services no cost to the CITY, all public records in Vendor's possession All records
described on the reverse side from the Vendor.The City's placement of this stored electronically by Vendor must be provided to the CITY,upon request
order is expressly conditioned upon the Vendor's acceptance of all the from the CITY's custodian of public records, in a format that is compatible
terms and conditions of purchase contained on or attached to this with the information technology systems of the CITY.
Purchase Order. E. IF THE VENDOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUES, TO THE VENDOR'S DUTY TO
Amendments: PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
No agreement or understanding to modify this contract shall be binding CONTACT THE CUSTODIAN OF PUBLIC RECORDS:
upon the City unless in writing and signed by the City's authorized agent. CITY CLERK'S OFFICE
All specifications, drawings, and data submitted to the Vendor with this 100 EAST OCEAN AVENUE
order are hereby incorporated and made a part hereof. BOYNTON BEACH,FLORIDA, 33435
Compliance with Laws: 561-742-6060
CityCferk@BBFL.US
The Vendor certifies that in performing this contract,they will comply with all
applicable provisions of the federal, state and local laws, regulations, rules E-Verify:
and orders.
By accepting this Purchase Order, Vendor/Contractor and any
Delivery: sub-contractors related to this purchase becomes obligated to comply with
All prices must be F.O.B. destination. Time is of the essence on this Section 448.095, Fla. Stat., "Employment Eligibility," including registration
contract. If completed deliveries are not made at the time agreed, the City and use of the E-Verify system. Please contact the Purchasing Division for
reserves the right to cancel or purchase elsewhere and to hold Vendor more information if you are unsure of the requirements this imposes.
accountable. If delivery dates cannot be met, Vendor agrees to advise the Risk of Loss:
City, in writing of the earliest possible shipping date for acceptance by the
City, Vendor agrees to bear all risk of loss, injury, or destruction of goods and
materials ordered herein which may for any reason occur prior to
Inspection: acceptance by the City. No such loss, injury or destruction shall release
Goods and Material must be properly packaged. Damaged goods and Vendor from any obligations hereunder.
materials will not be accepted, or if the damage is not readily apparent at Scrutinized Companies-287.135 and 215.473:
the time of the delivery, the goods shall be returned at no cost to the City.
The City reserves the right to inspect the goods at a reasonable time Vendor certifies that Vendor is not participating in a boycott of Israel.
subsequent to delivery where circumstances or conditions prevent effective Vendor further certifies that Vendor is not on the Scrutinized Companies
inspection of the goods at the time of delivery. that Boycott Israel list, not on the Scrutinized Companies with Activities in
Sudan List,and not on the Scrutinized Companies with Activities in the Iran
Laws Governing: Petroleum Energy Sector List, or has Vendor been engaged in business
This contract shall be governed by and construed according to the laws of operations in Syria.Subject to limited exceptions provided in state law, the
the State of Florida.Venue for any action related to this Agreement shall be City will not contract for the provision of goods or services with any
in the Circuit Court for the 15th Judicial Circuit, Palm Beach County, scrutinized company referred to above. Submitting a false certification shall
Florida. be deemed a material breach of contract. The City shall provide notice, in
writing, to Vendor of the City's determination concerning the false
Material Safety Data Sheets: certification, Vendor shall have five(5)days from receipt of notice to refute
Proper Material Safety Data Sheets, in compliance with OSHA's Hazard the false certification allegation. If such false certification is discovered
Communications Standard, must be provided by the Vendor to the City at during the active contract term, Vendor shall have ninety (90) days
the time of purchase or delivery. following receipt of the notice to respond in writing and demonstrate that
the determination of false certification was made in error, If Vendor does
Patents and Copyrights: not demonstrate that the City's determination of false certification was
If an article sold and delivered to the City hereunder shall be protected by made in error then the City shall have the right to terminate the contract
any applicable patent or copyright, the Vendor agrees to indemnify and and seek civil remedies pursuant to Section 287.135, Florida Statutes, as
save harmless the City from and against any and all suits, claims, amended from time to time.
judgments, and costs instituted or recovered against it by any person
whomsoever on account of the use or sale of such articles by the City in Uniform Commercial Code:
violation or right under such patent or copyright. All applicable portions of the Florida Uniform Commercial Code shall
govern this contract with the City
Payment:
All invoices shall be addressed to the ordering department,City of Boynton Warranty:
Beach, P.O. Box 310, Boynton Beach, FL 33425-0310 as indicated on the The Vendor warrants to the City that all goods and services furnished
front of this Purchase Order and must include Vendor's name and phone hereunder will conform in all respects to the terms of this order, including
number,and clearly list quantities,item descriptions and units of measure. any drawings, specifications or standards incorporated herein, and/or
defects in materials,workmanship,and free from such defects in design. In
Public Records: addition,Vendor warrants that the goods and services are suitable for and
The City of Boynton Beach is public agency subject to Chapter 119, Florida will perform in accordance with the purposes for which they were intended.
Statutes. The Vendor shall comply with Florida's Public Records Law.
Specifically,the Vendor shall: Termination:
Upon thirty (30) calendar days' written notice to Contractor, City may,
A. Keep and maintain public records required by the CITY to perform the without cause and without prejudice to any other right or remedy,terminate
service: this Agreement for City's convenience.Where the Agreement is terminated
B. Upon request from the CITY's custodian of public records, provide the for the convenience of City, the notice of termination to Contractor must
CITY with a copy of the requested records or allow the records to be state that the Agreement is being terminated for the convenience of the
inspected or copied within a reasonable time at a cost that does not City under this termination clause,the effective date of the termination, and
exceed the cost provided in chapter 119, Fla. Stat. or as otherwise the extent of termination.Contractor shall be paid for the services up to and
provided by law; including the effective date of the termination.This shall mean payment for
C. Ensure that public records that are exempt or that are confidential and all completed tasks and payment for uncompleted tasks based upon a
exempt from public record disclosure requirements are not disclosed percentage of completion of such uncompleted tasks. Contractor shall not
except as authorized by law for the duration of the contract term and, be paid on account of loss of anticipated profits or out of or resulting from
following completion of the contract,Vendor shall destroy all copies of such such termination.
confidential and exempt records remaining In its possession once the
Vendor transfers the records in its possession to the CITY;and
REQUEST FOR OFFICE ASSISTANCE
FROM: MOotZ / Kerr DATE: 5/22/2023
PRIORITY/DATE NEEDED BY:
❑ Request for 121/Direct Pay Req. for the attached –Vendor or Person to be reimbursed:
Vendor:
Account No.: - - - - Project No.:
I✓i Request for Requisition
Vendor: West Architecture + Design, LLC.
Account No.: 403 - 5000 - 533 - 65 - 02 Project No.: WT-2303
❑ Request for BLANKET
Vendor:
Account No.: - - - - Project No.:
***List items w/quantities and unit costs on the back of this request.
❑ Single quotes (Less than $5,000) Attached
H Three written quotes ($5,000 - $49,999.99) with Purchase over $10,000 Form –Attached
❑✓ Three written quotes ($50,000 or above) with Purchase over $10,000 Form –Attached
ID Bid/City (Under 50,000): Bid #
n Bid/City (Over$50,000): Bid #
I I Bid/Other Entity (Over$50,000): Bid #, Bid effective Dates and Bid Quotes - Attached
File as:
OTHER: General Consulting Services 046-2821-17/TP, (Task Order # UT-3E-07)
Special Instructions:
Request Completed by: MOO& / Xelit Date: 5/19/2023
Please sign and return this form to the Office Staff's Inbox
Feel free to make any comments:
Requestion # Director Approval: I— 1 Date:
QTY O,t,
(.4(
CITY OF BOYNTON BEACH
r REQUEST FOR PURCHASE OVER $10,000
o
~SON 0
Date: 5/19/2023
Requesting Department: Utilities Admin Contact Person: gail M. Mootz
Explanation for Purchase:
Renovate the existing Utilities Administration Building, 124 E. Woolbright Road associated
spaces and upgrades to the Utilities Administration Building. The building consists of
approximately 7,316 SF (1st Floor) and 7,316 SF (2nd Floor). for a total of 14,632 SF, per
contract pricing for the approved bid "GENERAL CONSULTING SERVICES; Bid #
046-2821-17/TP"
Recommended Vendor West Arch
Dollar Amount of Purchase $ 130,290.00
Source for Purchase (check and attach backup materials):
Three Written Quotations GSA
State Contract PRIDE/RESPECT
SNAPS Sole Source
Piggy-Back Budgeted Item
Emergency Purchase Other ✓
Contract Number: General Consulting Services 046-2821-17/TP,(Task Order#UT-3E-07)
NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract.
Fund Source for Purchase:
403-5000-533-65.02
Approvals:
Department Head Date
Purchasing Date
Finance Date
Form Revised 5/12/2022
Standard Form of Agreement Between Owner
And Architect
Project Information Contract Information
West Project No. A23-011 City Task Order# UT-3E-07
West Contract#. A23-011-A
Title Boynton Beach Utilities
Administration Building Issue Date 04-11-23
Renovation
Address 124 E. Woolbright Road Subject: Architectural and
Engineering Services
City, State, Zip Boynton Beach, FL
Architecture Firm Client
Contact Peter Ganci,Assoc AIA,LEED AP BD+C Contact Gail Mootz
Title Principal Title Maintenance Manager
Company West Architecture + Design, LLC Company City of Boynton Beach
Boynton Beach Utilities, Administratior
Address 820 N 4th St Address: 124 E. Woolbright Rd.
City, State, Zip Lantana, Florida 33462 City, State, Zip Boynton Beach, Florida 33435
Phone 561-588-2027 Phone 561-742-6223
Email pqanciwest-arch.com Email MootzG@bbfl.us
Table of Contents
1. SCOPE OF WORK
2. CLIENT'S RESPONSIBILITIES
3. COPYRIGHTS AND LICENSES
4. LIMITATIONS OF LIABILITY
5. COMPENSATION
6. SCOPE OF THE AGREEMENT
Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com
Page 1 of 8
Scope of Work:
This proposal is in accordance with the terms of the original master services agreement for Continuing General
Consulting Services for RFQ#046-2821-17-TP dated: August 22, 2018.
The Boynton Beach Utilities Department is requesting a proposal to provide Architectural / Engineering design,
permitting, bidding assistance, and basic construction administrative services for the interior renovation to the
Utilities Administration Building as defined in the scope of work.
Scope of work:
The proposed scope of work for this project includes but not limited to the following:
Provide Architectural and Engineering (Structural and MEP) services as required to renovate the existing Utilities
Administration Building, associated spaces and upgrades to the Utilities Administration Building based on
attached proposed floor plans as noted in scope of work. The building consist of approximately 7,316 SF (1St
Floor) and 7,316 SF (2nd Floor). for a total of 14,632 SF.
A. A/E Design:
1) Task 1 — Enclose the Atrium
a) Provide Architectural and Engineering (Structural and MEP) services as required to infill the existing
Atrium space (+/- 267 SF) located between the 1st and 2"d floors at the Utilities Administration Building
1) Demolition—all items required to be demolished shall be demolished to accommodate the infilling
of the existing atrium space.
2) Walls—
i. Shall be provided per the Client's conceptual plan.
ii. Fire rating of walls shall be evaluated.
3) Structural—
i. Existing floor structural system shall be modified to accommodate the new floor.
ii. Existing structural walls shall be evaluated to determine the modifications that shall be
necessary to support the new floor.
4) Plumbing—shall be evaluated to determine if any modifications shall be necessary.
5) Mechanical—the existing HVAC system shall be evaluated to accommodate the required air
conditioning to the space.
6) Electrical —the existing lighting, power and data shall be modified
7) Fire Alarm —shall be evaluated to determine if any modifications shall be necessary.
8) Fire Sprinkler—system does not exist. We are assuming a new system shall not be required.
9) Security System —the Client shall have their vendor evaluate the existing security system to
determined if any modifications shall be necessary.
10) Finishes—all new finishes shall be provided for the floor, walls and ceilings. Final selections shall
be coordinated with the Client.
11) Casework—shall be provided as per the Client's conceptual plan.
12) Furniture—the Client's vendor shall provide a final layout and specifications for all the furniture.
Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com
Page 2 of 8
2) Task 2—Interior Renovation
a) Provide Architectural and Engineering (Structural and MEP) services as required to renovate the
existing Utilities Administration Building, associated spaces and upgrades to the remainder of the
Utilities Administration Building based on the Client's conceptual floor plans as noted in scope of
work. The scope of work shall be broken up into (4) phases as indicated on the Client's conceptual
plans.
1) Demolition—all items required to be demolished shall be demolished to accommodate the
renovation of the existing space.
2) Walls—
i. Shall be provided per the Client's conceptual plan.
ii. Fire rating of walls shall be evaluated.
iii. Modifications to walls/ room layouts per proposed plans
3) Structural
i. Modifications to building roof as necessary to accommodate new roof top equipment(i.e.
exhaust for fume hoods) work
4) Plumbing
i. Restrooms and Drinking fountains shall be modified per the client's conceptual plan.
ii. Other plumbing items shall be evaluated to determine if any modifications shall be
necessary.
iii. Reconfiguration of the existing plumbing/drainage, systems as necessary to
accommodate new plan layout
5) Mechanical
i. The existing HVAC system shall be modified to accommodate the required air
conditioning to the renovated space.
ii. Evaluation of, removal/ replacement of existing MEP systems (including but not limited to
diffusers/ registers, ducts, smoke detectors, electrical devices, etc. as necessary to
accommodate the proposed improvements.
6) Electrical
i. The existing lighting, power and data shall be modified per the Client's conceptual plans.
ii. Modify/re-configure electrical/data systems as necessary to accommodate new work/
layout.
iii. Replacement of exiting light fixtures with new LED fixtures, existing devices (ceiling/wall
mounted)with new to meet current code throughout the facility (designated scope of work
areas).
iv. Replacement of all existing data wiring with new throughout the facility. Coordinate with
City's I.T. Department—This work shall be coordinated by the City's I.T. Department.
7) DATA
i. Min. 2 data jacks per work station/desk.
ii. Floor box at conference room with power and 4 network jacks. Provide network jack at
ceilings for WAP's and wall jacks for TV monitor. —coordinate locations with City's IT
dept.
iii. Other locations as directed by City.
8) Fire Alarm
i. Shall be modified to accommodate the room changes per the Client's conceptual plans.
ii. The Client's vendor shall provide shop drawings for the final system.
9) Fire Sprinkler
i. System does not exist. We are assuming a new system shall not be required.
10) Security System
i. The Client shall have their vendor evaluate the existing security system to determined if
any modifications shall be necessary.
Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No.AA26001503/www.west-arch.com
Page 3 of 8
ii. Provide layout (conduit & boxes only) for Low-Voltage (NV, Security &access control)
equipment as required by the City. Equipment locations and requirements to be
coordinated with the City.
iii. Existing and new camera locations (conduit& boxes)to be coordinated with the City.
11) Finishes
i. All new finishes shall be provided for the floor, walls and ceilings. Final selections shall
be coordinated with the Client
ii. Replace ceiling tiles/grid system, lighting, diffusers/ registers, devices, etc.
iii. Replace appliances and plumbing fixtures
iv. Refinish/replacement of existing doors/frames as necessary.
12) Doors
i. All metal doors/frames shall be refinished and repainted or replaced with solid core wood
doors. Coordinate with Owner
13) Casework
i. Shall be provided as per the Client's conceptual plan.
ii. Removal/replacement of casework and floor/wall finishes at Break room
14) Furniture
i. The Client's vendor shall provide a final layout and specifications for all the furniture.
15) Equipment
i. Cook top is required at the breakroom. Provide venting /exhaust as necessary to meet
code.
16) Roof
i. Modifications to building roof as necessary to accommodate new roof top equipment (i.e.
exhaust for fume hoods) work
17) Stairs:
i. Analysis of railing at existing stairs to meet code requirements (both stair wells)
18) Restrooms:
i. Restrooms to be upgraded to meet code requirements, where noted on the client's
conceptual plan —replace fixtures, finishes, lighting, accessories, drinking fountain, etc.
19) Elevator:
i. Remove/ Replace finishes at elevator cab, as required.
20) Conceptual Cost Estimate:
i. Provide statement of probable construction costs.
B. Permitting Assistance:
a) Submit digitally signed and sealed drawings for permit review and approval.
b) Respond to all applicable permitting agencies comments and revisions to documents as required.
C. Bidding Assistance:
a) Provide bidding package (Drawings and specifications). City will provide City's special conditions
and front ends documents for distribution to bidders.
b) PM to attend pre- bid meeting
C) Respond to contractor's questions and provide addenda for issuance as necessary.
d) Conduct bid evaluation and recommendation as/if required.
D. Construction Administration: (Managed by City)
a) Consultant's PM to attend pre-construction Meeting
b) Consultants to review and process RFI's, Shop Drawings and Change orders.
c) Consultant's PM to attend progress meetings on a monthly basis, conduct site inspection on
construction progress for compliance with approved documents and review of pay
Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone:561-588-2027/Fax: 561-582-9419
License No.AA26001503/www.west-arch.com
Page 4 of 8
applications.
d) Consultants to Conduct substantial completion inspections (all required disciplines) and provide
punch lists.
e) Consultants to Conduct final inspection and coordinate project close-out procedures, including
warranties, as-built's, maintenance manuals, testing &demonstrations/training, etc.
Notes:
1. Conduct preliminary site visit/walk through/scope verification prior to submitting proposal.
2. Consultants (all disciplines) shall field inspect and verify all existing conditions.
3. The City will be conducting reviews on documents submittals at 30%, 60% & 100%documents.
a) Deliverables shall include (2)sets of 24"x36" prints and electronic drawings.
4. Provide Projects design schedule.
5. Construction duration is assumed to be 6 months total—5 months to substantial completion. Plus
30 days to final.
6. Project shall be designed to meet all applicable code requirements and applicable City
Standards.
7. The City will provide pdf drawings of existing building and CAD base plans of existing building and the
new layout.
2.Client's Responsibility
2.1 Unless otherwise provided for under this Agreement, the Client shall provide information in a timely manner
regarding requirements for and limitations on the Project, including a written program which shall set forth the
Client's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility,
expandability, special equipment, systems and site requirements.
2.2 The Client shall identify a representative authorized to act on the Client's behalf with respect to the Project.
The Client shall render decisions and approve the Architect's submittals in a timely manner in order to avoid
unreasonable delay in the orderly and sequential progress of the Architect's services.
2.3 The Client shall coordinate the services of its own consultants with those services-provided by the Architect.
Upon the Architect's request, the Client shall furnish copies of the scope of consulting services in the contracts
between the Client and the Client's consultants. The Client shall furnish the services of consultants other than
those designated in this Agreement, or authorize the Architect to furnish them as an Additional Service, when
the Architect requests such services and demonstrates that they are reasonably required by the scope of the
Project. The Client shall require that its consultants maintain professional liability insurance as appropriate to
the services provided.
2.4 The Client shall provide prompt written notice to the Architect if the Client becomes aware of any fault or
defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service.
3.Copyrights and Licenses
3.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information,
the transmitting party is the copyright owner of such information or has permission from the copyright owner to
transmit such information for its use on the Project. If the Owner and Architect intend to transmit Instruments
of Service or any other information or documentation in digital form, they shall endeavor to establish necessary
protocols governing such transmissions.
Architecture + Design, LLC.
820 N 4"'St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com
Page 5 of 8
3.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective
Instruments of Service, including the Drawings and Specifications (as included on the Drawings), and shall
retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of
Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the
Project is not to be construed as publication in derogation of the reserved rights of the Architect and the
Architect's consultants.
3.3 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to use the
Architect's Instruments of Service solely and exclusively for the Project, provided that the Owner substantially
performs its obligations, including prompt payment of all sums when due, under this Agreement. The Architect
shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement. The
license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub-
subcontractors, and material or equipment suppliers, as well as the Owner's consultants and separate
contractors, to reproduce applicable portions of the Instruments of Service solely and exclusively for use in
performing services for the Project. If the Architect rightfully terminates this Agreement, the license granted in
this Section shall terminate.
3.3.1 In the event the Owner uses the Instruments of Service without retaining the author of the Instruments of
Service, the Owner releases the Architect and Architect's consultant(s)from all claims and causes of action
arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold
harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to
claims and causes, if action asserted by any third person or entity to the extent such costs and expenses arise
from the Owner's use of the instruments of Service under this Section.
3.4 Except for the licenses granted in this Article, no other license or right shall be deemed granted or implied under
this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license
granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the
Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's
consultants.
4. Limitations of Liability
A) PURSUANT TO FLORIDA STATUTE SECTION 558.0035, AN INDIVIDUAL EMPLOYEE OR
AGENT OF ARCHITECT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE.
B) In recognition of the relative risks and benefits of the Project to the Parties, the risks have been
allocated such that the Association agrees, to the full extent permitted by law, to limit the liability of Architect
and its officers, owners, agents, employees and sub consultants to the total dollar amount paid to the
Architect for the approved portions of the Project for any and all claims, losses, costs, damages, of any
nature whatsoever or claims expenses from any cause or causes, so that the total aggregate liability of
Architect and its officers, owners, agents, employees and sub consultants to the Association shall not
exceed the total dollar amount paid to the Architect for the approved portions of the Project. Such claims and
causes include, but are not limited to, negligence, professional liability, errors and omissions, strict liability,
or breach of contract or warranty.
5. Compensation
5.1 For the Architect's Scope of Work described under Article 1, the Client shall compensate the Architect
as follows:
Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com
Page 6 of 8
Compensation to be as follows:
A. NE Design
1. Task 1 - Enclosing the Atrium $ 30,650
2. Task 2—Interior Renovation $ 60,580
B. Permitting Assistance $ 7,740
C. Bidding Assistance $ 8,469
D. Construction Administration $ 22,860
Total $ 130,290
5.1.1 Hourly billing rates for services are set forth below. The rates shall be adjusted in accordance with the
consultant's normal review practices.
Architecture Firm:
Principal: $180/hr.; Project Manager$130/hr.; Senior Architect$120/hr., Architect$100/hr.; Architectural
CADD/Technician $80/hr.; Clerical /Administrative $50.00/hr.; Structural Engineer$140/Hr
MEP engineer:
Principals- $225.00/hr. Project Manager- $195.00/hr., Engineers - $175.00/hr., As-Built drawings-
$125.00/hr., Designer- $155.00/hr., Clerical—$65.00/hr.
5.2 ADDITIONAL SERVICES:
5.2.1 Additional Services are not included in Basis Services but may be required for the Project. Such
Additional Services may include budget analysis,financial feasibility studies, environmental studies, land
surveying, civil engineering, land planning services, landscape design, telecommunications/data, security,
measure drawings of existing conditions, coordination of separate contractors or independent consultants,
coordination of construction or project managers, detailed cost estimates, on-site project representation,
value analysis, quantity surveys, interior design, planning of tenant or rental spaces, inventories of materials
or equipment, preparation of record drawings, commissioning , environmentally responsible design beyond
Basis Services, LEED®Certification, fast—track design services, obtaining liquor licenses, obtaining
business licenses and any other services not otherwise include in this agreement.
5.2.2 Additional Services may be provided after execution of this agreement, without invalidating the
Agreement. Any Additional Services provide in accordance with this Section shall entitle the Architect to
compensation pursuant to Section 5.1.1.
5.2.3 The Architect shall review and evaluate Contractor's proposals, and if necessary, prepare Drawings
and other documentation and data, and provide any other services made necessary by Change Orders and
Construction Change Directives. These documents and date prepared by the Architect shall be an
Additional Service.
5.3 EXPENSES
Reimbursable Expenses are in addition to compensation for the Architect's professional services and
include expenses incurred by the Architect and the Architect's consultants directly related to the Project,
as follows:
1. Included shall be (2)sets of 24"x36" prints and electronic files for each review phase
(30%, 60% and 100%). Any additional requested sets of 24x36 prints, shall be invoiced at
$2.50 per sheet.
2. Transportation and authorized out-of-town travel and subsistence;
3. Long distance services, dedicated data and communication services, teleconferences, Project
Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone:561-588-2027/Fax: 561-582-9419
License No.AA26001503/www.west-arch.com
Page 7 of 8
Web sites, and extranets;
4. Fees paid for securing approval of authorities having jurisdiction over the Project;
5. Postage, handling and delivery;
6. Expense of overtime work requiring higher than regular rates, if authorized in advance by the
Client;
7. Renderings, models, mock-ups, professional photography, and presentation materials
requested by the Client;
8. Architect's Consultant's expense of professional liability insurance dedicated exclusively to this
Project, or the expense of additional insurance coverage or limits if the Client requests such
insurance in excess of that normally carried by the Architect's consultants;
9. All taxes levied on professional services and on reimbursable expenses;
10. Site office expenses; and
11. Other similar Project-related expenditures.
5.3.1 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the
Architect's consultants plus an administrative fee of ten percent (10%) of the expenses incurred.
5.4 COMPENSATION FOR USE OF ARCHITECT'S INSTRUMENTS OF SERVICE
If the Client terminates the Architect for its convenience or the Architect terminates this Agreement, the Client
shall pay a licensing fee as compensation for the Client's continued use of the Architect's Instruments of Service
solely for purposes of the Project.
5.5 PAYMENTS TO THE ARCHITECT
5.5.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services
performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid
(30) Days after the invoice submittal shall bear interest at the rate of one point five percent (1.5%)per month.
5.5.2 The Client shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated
damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work
unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding,
6.Scope of the Agreement
6.1 This Agreement represents the entire and integrated agreement between the Client and the Architect and
supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be
amended only by written instrument signed by both Client and Architect.
This Agreement entered into as of the day and year first written above,
Client: Architect:
City of Boynton Beach West Architecture + Design, LLC
Boynton Beach Utilities, Administration
Gail Mootz Peter Ganci, Assoc. AIA, LEED AP BD+C
Maintenance Manager Principal
(Signature) (Date) (Signature) (Date)
Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com
Page 8 of 8
Design Fee Summary Date: April 11,2023
iAWes_Architecture+Design,LLC Project No. A23-011-A Client Name City of Boynton Beach
820 N 4th St Title Boynton Beach Utilities Gail Mootz
Lantana,FL 33462 Administration Building
Phone:561-588-2027
Fax:561-582-9419 Renovation
License No.AA26001503 Task Order#UT-3E-07 Address 124 E.Woolbright Rd..
mwww.west-arch.com
Address 5469 W Boynton Bch Blvd. City,State,Zip Boynton Beach,FL 33435
City,State,Zip Boynton Beach,FL Phone 561-742-6223
Email MootzG@bbfl.us
Task 1- Task 2- NE
DISCIPLINE NE Design Design Permitting Bidding Assit Const Admin Total
Task 1 -Enclosing the Atrium
Architecture/Structural $22,400.00 $22,400.00
MEP $8,250.00 $8,250.00
Task 2-Interior Renovation
Architecture/Structural $38,080.00 $38,080.00
MEP $22,500.00 $22,500.00
Permitting
Architecture/Structural $6,240.00 $6,240.00
MEP $1,500.00 $1,500.00
Bidding
Architecture/Structural $6,960.00 $6,960.00
MEP $1,500.00 $1,500.00
onstruction Administration
Architecture/Structural $13,360.00 $13,360.00
MEP $9,500.00 $9,500.00
Sub-Total $30,650.00 $60,580.00 $7,740.00 $8,460.00 $22,860.00
Total $130 290.00
West Architecture+Design-Hourly Breakdown
NE Hours Hours Hours Rate Sub-Total
Design Permitting 3idding Assit Const Ad All Tasks
Task 1-Enclosing the Atrium $ 22,400.00
Arch Principal 24.00 0.00 0.00 0.00 $ 180.00 $ 4,320.00
Arch Project Manager 96.00 0.00 0.00 0.00 $ 130.00 $ 12,480.00
Structural Engineer 40.00 0.00 0.00 0.00 $ 140.00 $ 5.600.00
Task 2-Interior Renovation $ 38,080.00
Arch Principal 48.00 0.00 0.00 0.00 $ 180.00 $ 8,640.00
Arch Project Manager 192.00 0.00 0.00 0.00 $ 130.00 $ 24,960.00
Structural Engineer 32.00 0.00 0.00 0.00 $ 140.00 $ 4,480.00
Permitting $ 6,240.00
Arch Principal 0.00 8.00 0.00 0.00 $ 180.00 $ 1,440.00
Arch Project Manager 0.00 24.00 0.00 0.00 $ 130.00 $ 3,120.00
Structural Engineer 0.00 12.00 0.00 0.00 $ 140.00 $ 1,680.00
Bidding Assitance $ 6,960.00
Arch Principal 0.00 0.00 12.00 0.00 $ 180.00 $ 2.160.00
Arch Project Manager 0.00 0.00 24.00 0.00 $ 130.00 $ 3,120.00
Structural Engineer 0.00 0.00 12.00 0.00 $ 140.00 $ 1,680.00
Construction Adminstration $ 13,360.00
Arch Principal 0.00 0.00 0.00 24.00 $ 180.00 $ 4,320.00
Arch Project Manager 0.00 0.00 0.00 48.00 $ 130.00 $ 6,240.00
Structural Engineer 0.00 0.00 0.00 20.00 $ 140.00 $ 2,800.00
Page 1
7.H
Consent Bids and Purchases over $100,000
05/16/2023
'.‘.e, 0,,„
City of Boynton Beach
. Agenda Item Request Form
tit°N 0
Commission Meeting Date: 05/16/2023
Task Order UT-3E-07 for West Architecture + Design, LLC to complete design for the
Utilities Administration building renovations at 124 East Woolbright Road.
Requested Action by Commission:
Approve Task Order UT-3E-07 for West Architecture + Design, LLC to provide Architectural
and Engineering (Structural and MEP) services to renovate the existing Utilities Administration
Building, 124 E. Woolbright Road in the amount of $130,290.00.
Explanation of Request:
The City obtained a proposal for Task Order UT-3E-07 for West Architecture + Design, LLC to
provide Architectural and Engineering (Structural and MEP) services as required to renovate
the existing Utilities Administration Building, 124 E. Woolbright Road associated spaces and
upgrades to the Utilities Administration Building based on attached proposed floor plans as
noted in the scope of work. The building consists of approximately 7,316 SF (1st Floor) and
7,316 SF (2nd Floor). for a total of 14,632 SF, per contract pricing for the approved bid
"GENERAL CONSULTING SERVICES; Bid # 046-2821-17/TP"
How will this affect city programs or services? Renovations of the Utilities Administration
building will allow creating more working space and help Utilities staff perform efficiently and
provide required level of service for Utility customers.
Fiscal Impact: Design money $130,290.00 is budgeted for Utilities Administration building
renovation.
Attachments:
A23-011-BB Utilities Admin Bldg-A_04-11-23 with Fee Summary.pdf
The City of � Y °�
I
Boynton Beach °,. T NOP
City Commission Agenda
Tuesday, May 16, 2023, 6:00 PM
City Hall Commission Chambers
100 E. Ocean Avenue
Boynton Beach City Commission
Ty Penserga, Mayor (At Large)
Thomas Turkin, Vice Mayor (District III)
Angela Cruz, Commissioner (District I)
Woodrow L Hay, Commissioner (District II)
Aimee Kelley, Commissioner (District IV)
Daniel Dugger, City Manager
Michael Cirullo, City Attorney
Maylee De Jesus, City Clerk
*Mission*
To create a sustainable community by providing exceptional
municipal services, in a financially responsible manner.
(71.l'I-1-VCZCACe/A/LcateWay• 63-
www.boynton-beach.org
1
Welcome
Thank you for attending the City Commission Meeting
General Rules & Procedures for Public Participation at
City of Boynton Beach Commission Meetings
The Agenda:
There is an official agenda for every meeting of the City Commissioners, which
determines the order of business conducted at the meeting. The City Commission will
not take action upon any matter, proposal, or item of business, which is not listed upon
the official agenda, unless a majority of the Commission has first consented to the
presentation for consideration and action.
• Consent Agenda Items: These are items which the Commission does not need to
discuss individually and which are voted on as a group.
• Regular Agenda Items: These are items which the Commission will discuss individually
in the order listed on the agenda.
• Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This
can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote.
Speaking at Commission Meetings:
The public is encouraged to offer comment to the Commission at their meetings during Public
Hearings, Public Audience, and on any regular agenda item, as hereinafter described.
City Commission meetings are business meetings and, as such, the Commission retains the
right to impose time limits on the discussion on an issue.
• Public Hearings: Any citizen may speak on an official agenda item under the section
entitled "Public Hearings."
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the jurisdiction of the Commission - Time Limit - Three (3) Minutes.
Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the
agenda after a motion has been made and properly seconded, with the exception of Consent
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the decorum of the meeting is binding, unless over-ruled by the majority vote of the
Commission members present.
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Please turn off all cellular phones in the City Commission Chambers while the City
Commission Meeting is in session.
The City of Boynton Beach encourages interested parties to attend and participate in public
meetings either in-person or via communications media technology online. To view and/or
participate in the City Commission meeting online you have the following options:
1. Watch the meeting online, but not participate:
You may watch the meeting via the GoToWebinar platform. Visit the City's website at
www.boynton-beach.org to access the up-to-date link to the meeting.
2. Watch the meeting online and provide public comment during the meeting:
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your turn to speak or have your question addressed. Please note that time limits will be
enforced so comments must be limited to no more than 3 minutes.
For additional information or for special assistance prior to the meeting, please contact Maylee
De Jesus, City Clerk at cityclerk@bbfl.us or (561) 742-6061.
1. Openings
A. Call to Order - Mayor Ty Penserga
Roll Call
Invocation by Commissioner Hay.
Pledge of Allegiance to the Flag led by Commissioner Angela Cruz.
Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
2. Other
Information Items by members of the City Commission.
3. Announcements, Community and Special Events And Presentations
A. Proclamation of Haitian Flag Day and Haitian Heritage Month.
Acknowledge and honor the Haitian residents of Boynton Beach by proclaiming
Haitian Flag Day and Haitian Heritage Month. The proclamation will be accepted by
Dayana Rios, from Plumosa School of the Arts.
B. Announce Spinning for Safety Bicycle Safety Event.
In recognition of Bicycle Safety Month, the Recreation and Parks Department is
partnering with the Boynton Beach Police Department to host Spinning for Safety on
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Saturday, May 20th, starting at 9:00 AM at the Ezell Hester Jr. Community Center at
1901 N. Seacrest Blvd. This event is free and open to the public.
C. Announce the Flag Placing Ceremony and the Memorial Day Veterans Ceremony.
The Boynton Beach Veterans Task Force will host a Flag Placing Ceremony on
Friday, May 26, 2023 at 8:00 A.M. at the Boynton Beach Memorial Park at 1611 S.
Seacrest Blvd. The Task Force will be placing flags at the graves of all veterans
currently laid to rest at the park. Volunteers are welcome to assist with flag
placements.
The Memorial Day Veterans Ceremony is scheduled for Sunday, May 28, 2023 at
2:00 P.M. at Boynton Beach Memorial Park located at 1611 S. Seacrest Blvd. This
event is hosted by the Boynton Beach Veterans Task Force and the City of Boynton
Beach and is free and open to the public.
D. Presentation - 2023 Florida Legislative Session Updates.
Legislative update by Florida Senator Lori Berman, District 26, and Florida House
Representative Joseph Casello, District 90.
E. Presentation - Senior Advisory Board Annual Report.
Boynton Beach Senior Advisory Board to provide annual board report to the City
Commission.
4. Public Audience
Individual Speakers Will Be Limited To 3 Minute Presentations (at the discretion of
the Chair, this 3 minute allowance may need to be adjusted depending on the level
of business coming before the City Commission)
5. Administrative
6. Consent Agenda
A. Proposed Resolution No. R23-054- Nuisance Abatement Lien
Assess the cost of nuisance abatement on properties within the City of Boynton
Beach.
B. Sole source purchase of Yokogawa meters and meter components from Classic
Controls, Inc.
Authorize spending for the amount of $96,800 with Classic Controls, Inc. as the sole
source supplier of Yokogawa meters and meter components for Water Treatment
Plants and Water Wells.
C. Proposed Resolution No. R23-055- Interlocal Agreement between Palm Beach
County First Responders related "PSAP" (9-1-1 public safety answering point).
Approve and authorize the Mayor and City Manager to sign the Interlocal Agreement
between Palm Beach County First Responders related "PSAP" (9-1-1 public safety
answering point).
D. Proposed Resolution No. R23-056- Boynton Beach Fire and Police Dock Phase 2.
Approve and authorize the Mayor to sign the resolution with Florida Inland Navigation
District Waterways Assistance Program for Phase 2 of the Boynton Beach Fire and
Police Dock.
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E. Task Order No. CRSUTL-01-2023 for Community Rating System 2023 Annual
Recertification.
Approve Task Order No. CRSUTL-01-2023 with Lori Lehr, Inc. in the amount of
$78,500.00 in accordance with RFQ No. UTL23-001, Community Rating System
(CRS) and Climate Resilience Planning Professional Support Services awarded by
City Commission on May 2, 2023 for tasks associated with the Community Rating
System 2023 yearly recertification.
F. Proposed Resolution No. R23-057- Award RFP No. EV23-023 - Fireworks Displays.
Approve and authorize the City Manager to sign an agreement with Zambelli
Fireworks Manufacturing Co. of Boca Raton, FL as a result of RFP No. EV23-023 for
the Fourth of July Fireworks displays for 2023 and 2024, with an additional three (3)
one-year options to renew.
G. Proposed Resolution No. R23-058- Police Department Security Agreement with The
School Board of Palm Beach County
Approve and authorize the proper City officials to sign a security agreement and
Addendum concerning "Student Information", between The School Board of Palm
Beach County and the City of Boynton Beach. The agreement provides Boynton
Beach Police Officers at designated schools within the City of Boynton Beach while
the School District works to hire additional full-time school Police Officers.
H. Purchase of Variable Frequency Drives (VFDs) for the East Water Treatment Plant.
Approve the purchase of two (2) variable frequency drives (VFDs) from Graybar
Electric, Inc. in the amount of $88,720.00 through OMNIA Partners/Insight Public
Sector government pricing for the East Water Treatment Plant - High Service Pumps
No. 5 & 6 Improvements project.
I. Proposed Resolution No. R23-059- Interlocal Agreement with Palm Beach County
for Joint Participation - Highview Road from Summit Road to Overlook Road.
Approve and authorize the Mayor and City Manager to sign an Interlocal Agreement
for Joint Participation with Palm Beach County for the relocation of utilities and the
construction of utility adjustments on Highview Road from Summit Road to Overlook
Road in the amount of $82,281.25, which includes a 25% contingency.
J. Proposed Resolution No. R23-060- General Consulting Services - Amendment and
Extension.
Approve and Authorize the City Manager to execute Amendments with the Eleven
(11) Consultants as a result of RFQ No. 046-2821-17/TP for General Consulting
Services, and approve an extension of no more than 180 days with each Consultant
or until new RFQ is executed whichever is less.
K. Proposed Resolution No. R23-061- Land Use Agreement - Journey Church Parking
Lot (July 4, 2023).
Authorize the Mayor to sign a land use agreement between the City of Boynton
Beach and Journey Church for the 4th of July event on Tuesday, July 4, 2023.
L. Proposed Resolution No. R23-062- Land Use Agreement - 3301 Quantum Parking
Lot (July 4, 2023).
Approve and authorize the Mayor to sign a land use agreement between the City of
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Boynton Beach and 3301 Quantum Owner LLC for the 4th of July event on Tuesday,
July 4, 2023.
M. Rankings for RFQ No. UTL23-007 for Town of Hypoluxo Septic to Sewer -
Progressive Design Build (PDB) - Grant Funded.
Approve the rankings as recommended by the Selection Committee and authorize
City staff to conduct negotiations with Foster Marine Contractors, the recommended
top ranked proposer in response to the Request for Qualifications (RFQ) No. UTL23-
007 for Town of Hypoluxo Septic to Sewer - Progressive Design Build (PDB) - Grant
Funded. At the completion of negotiations, the contract will be brought back to the
Commission for approval.
N. Sole source purchase of Polyphosphate Corrosion Inhibitor from American Water
Chemicals, Inc.
Authorize spending for the amount of $79,000 with American Water Chemicals, Inc.
as the sole source supplier of AWC A-782 Polyphosphate Corrosion-Inhibitor for
Water Treatment Plants.
O. Single source purchase of Antiscalant for nanofiltration water treatment from
American Water Chemicals, Inc.
Authorize spending for the amount of $66,000 with American Water Chemicals, Inc.
as the single source supplier of AWC A-102-Plus Antiscalant for the West Water
Treatment Plant.
P. Proposed Resolution No. R23-065- Collective Bargaining Agreement between the
City and SEIU Florida Public Services Union, CTW, CLC, and Blue Collar Bargaining
Unit.
The City Manager recommends approval for Commission to ratify SEIU Collective
Bargaining Agreement for May 1, 2023 through April 30, 2026.
Q. Proposed Resolution No. R23-066- Grant Agreement for the Marketing and Digital
Connectivity Small Business Grant Program, for Mancave for Men Boynton Beach
LLC.
Approve and authorize the City Manager to sign a Grant Agreement for the
Marketing and Digital Connectivity Small Business Grant Program funding in the
amount of $2,500 for Mancave for Men Boynton Beach LLC.
R. Drive Safe Boynton
Approve six (6) Drive Safe Boynton installations with Atlantic Southern Paving in the
amount of $80,153.30, in accordance with the Asphalt and Sidewalk Rehabilitation
Contract Bid No. PWE22-008, awarded by Commission on April 5, 2022, to provide
permanent speed humps and pavement markings.
S. Purchases for over $10,000 for April 2023.
Accept written report to the Commission for purchases over $10,000 for the month of
April 2023.
T. Commission Meeting Minutes.
Approve minutes from the April 18, 2023 City Commission Meeting.
7. Consent Bids and Purchases over $100.000
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A. Proposed Resolution No. R23-063- Operational purchase of NAPA for
vehicle/equipment parts.
Approve and authorize the City Manager to sign the agreement for the operational
purchase of a source of supply for certain auto, truck, and bus parts by Genuine
Parts Company, in accordance with the terms & conditions set forth in the
Sourcewell and NAPA Contract No. 110520-GPC, in the amount of $892,588 with an
annual expenditure of $1,200,000 for the length of the contract. The Sourcewell
Contract satisfies the City's Procurement requirements.
B. Verizon Connect Telematics System for City Vehicles.
Approve an annual blanket purchase order with Verizon Connect for telematics on
City vehicles, piggybacking the State of Florida Department of Management Services
Contract #DMA-19/20-006C for the length of contract term which expires on August
23, 2026, with an estimated annual expenditure of $225,000.
C. Approve a purchase order for the Boynton Beach Blvd. 20-inch Sanitary Sewer
Project Cured-In-Place Pipe Lining.
Requesting Commission to approve expenditure with Granite Inliner, LLC as the
lowest pre-qualified bidder as determined by review of bids submitted on April 7,
2023 for the Boynton Beach Blvd. 20-inch Sanitary Sewer Project in response to the
Request for Bids for Cured-in-Place Pipe Lining, (Bid No. ITB 01-CIPP2-23) in the
amount of $699,780.00 plus a 10% contingency of $69,978.00 if needed for staff
approval of change orders for unforeseen conditions for a total expenditure of
$769,758.00 based on unit costs provided by Granite Inliner, LLC.
D. Purchase Order for 8-inch Sanitary Sewer Repair.
Approve a Confirming Purchase Order for $297,352.00 issued to Johnson-Davis Inc.,
for the emergency repair of an 8-inch gravity sewer main.
E. Resurfacing and Traffic Calming on North Railroad Ave, NE 11th, 12th, and 13th
Avenues.
Approve Task Order 158 with Atlantic Southern Paving in the amount of $337,382.70
in accordance with the Asphalt and Sidewalk Rehabilitation Contract (Annual
Contract) Bid No PWE22-008, awarded by Commission on April 5, 2022, to provide
asphalt and sidewalk rehabilitation to NE 11th Ave, NE 12th Ave, NE 13th Ave and N
Railroad Ave between Seacrest Blvd and the FEC Railroad.
F. Proposed Resolution No. R23-064- Interlocal Agreement between the City of
Boynton Beach and the Boynton Beach Community Redevelopment Agency for the
Use of Unit 8 at The Heart of Boynton Shops for the Neighborhood Officer Policing
(NOP) Program and associated Lease Agreement with Wells Landing Apartments,
LLC for Unit 8.
Approving and authorizing the proper City officials to execute an Interlocal
Agreement between the City of Boynton Beach and the Boynton Beach Community
Redevelopment Agency for the Use of Unit 8 at The Heart of Boynton Shops for the
Neighborhood Officer Policing (NOP) Program and the associated Lease Agreement
with Wells Landing Apartments, LLC for Unit 8.
G. Piggyback of Buyboard Contract with Boundtree Medical for the City's medical
supplies.
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Approve piggyback of Buyboard Contract 704-23 with Boundtree Medical for the
City's medical supplies on an as needed basis with an estimated annual purchase of
$150,000. The Buyboard procurement process satisfies the City's competitive bid
requirements.
H. Task Order UT-3E-07 for West Architecture + Design, LLC to complete design for the
Utilities Administration building renovations at 124 East Woolbright Road.
Approve Task Order UT-3E-07 for West Architecture + Design, LLC to provide
Architectural and Engineering (Structural and MEP) services to renovate the existing
Utilities Administration Building, 124 E. Woolbright Road in the amount of
$130,290.00.
8. Public Hearing
6 P.M. or as soon thereafter as the agenda permits. T he City Commission will
conduct these public hearings in its dual capacity as Local Planning Agency and
City Commission.
9. City Manager's Report
10. Unfinished Business
A. Continue discussion & selection of Ukraine Sister City.
Tabled from the April 18, 2023 City Commission Meeting.
11. New Business
A. Discussion regarding Ordinance for giving preference to local businesses.
Discussion requested by Commissioner Cruz.
B. Discussion Regarding Minimum Unit Size.
Staff has completed a preliminary review of near-by municipality regulations as they
relate to minimum unit sizes for multifamily and mixed-use projects, requested by
Commissioner Cruz.
12. Legal
A. Proposed Ordinance No. 23-009- First Reading- Towing Services Administrative
Charge.
Amending Chapter 14 "Motor Vehicles and Traffic" by creation of Section 14-5.1.
Title "Towing Services Administrative Charge."
B. Proposed Ordinance No. 23-010- First Reading- Historical Designation of 413 NE
12th Avenue.
Approve the request from Dr. Martha Light Meeks, the property owner for the
designation of 413 NE 12th Avenue, and the addition of the c.1941 Wood Frame
Vernacular, one-story single-family house to the City's Local Registry of Historic
Sites.
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13. Future Agenda Items
A. Advisory Board Annual Reappointments and Appointments.- Tabled from April 4,
2023.-TBD
City Commission to reappoint and appoint eligible members of the community to
serve in vacant positions on City Advisory Boards.
B. Discussion for Ordinance regarding tints for paraphernalia shops.-TBD
Discussion requested by Vice Mayor Turkin.
C. Discussion regarding future cemetery lots in Boynton Beach.-TBD
Discussion requested by Commissioner Hay.
D. Discuss and review Advisory Board Ordinance changes- first reading.-TBD
Discussion requested by Commissioner Kelley.
E. Consider revised local rules for approval.-TBD
Discussion requested by Mayor Penserga.
F. Discussion regarding downtown parking master plan.-TBD
Discussion requested by Mayor Penserga.
G. Discussion regarding changing minimum requirements for traffic studies.-TBD
Discussion requested by Vice Mayor Turkin.
H. Discussion regarding bringing more jobs to the City at former ToysRUS.- TBD
Discussion requested by Vice Mayor Turkin.
I. Discussion regarding housing for the homeless in the City.- TBD
Discussion requested by Commissioner Hay.
14. Adjournment
Notice
If a person decides to appeal to any decision made by the City Commission with respect to any matter considered at
this meeting, He/She will need a record of the proceedings and,for such purpose, He/She may need to ensure that a
verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal
is to be based. (F.S. 286.0105)
The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an
equal opportunity to participate in and enjoy the benefits of a service, program,or activity conducted by the City. Please
contact the City Clerk's office, (561)742-6060 or(TTY) 1-800-955-8771, at least 48 hours prior to the program or activity
in order for the City to reasonably accommodate your request.
Additional agenda items may be added subsequent to the publication of the agenda on the City's web site. Information
regarding items added to the agenda after it is published on the City's web site can be obtained from the office of the
City Clerk.
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