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R00-149RESOLUTION NO. R 00 - ! qq A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AFFIRMING STRATEGIC INITIATIVES ESTABLISHED BY THE CITY COMMISSION/STAFF TEAM IN AUGUST 2000; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, 1. 2. WHEREAS, the City Commission, together with staff, met on August 14, 2000, to review and evaluate a list of objectives and to rank said objectives in the order of importance; and eight (8) goals areas emerged from said session, as follows: Developing a community identity; Guiding appropriate development and redevelopment of Boynton Beach; 3. Maintaining public health and safety; 4. Engaging and informing citizens and businesses; 5. Defining, developing and refining community events and celebrations; 6. Developing and implementing, an effective capital improvement program for public facilities and buildings; 7. Enhancing City Commission, Advisory Boards and City Staff relationships and developing staff capacities for leadership and quality; 8. Helping review of structural changes to Boynton Beach's system of governance; and the City Commission, together with staff, used the following scoring WH E REAS, mechanism to prioritize objectives: 2.5 or more = high priority; necessary to complete; the objective is viewed as essential and 1.9 - 2.4 = medium priority; the objective is viewed as being important and desirable to complete; 1.8 or less = Iow priority; the objective is viewed as having limited importance and should be dropped or deferred. NOW, THEREFORE, BE TT RESOLVED BY THE C]:TY COMHISSi'ON OF THE C:[TY OF BOYNTON BEACH, FLORZDA, THAT: Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby ratified and confirmed by the City Commission Section 2. That the City commission of the City of Boynton Beach does hereby affirm the strategic initiatives as follows: Goal Areas with Proposed Objectives 1. Developing a community identity. 1.1. Develop Boynton Beach's identity or niche. There may be several ideas or niches based on geographic locations. Boynton Beach is a calm, quiet community with a great deal of charm. This is a feature that should be preserved as redevelopment activities increase. Source: City Commission and Senior Staff Team (Long-term) Score: 2.5 Importance Rating: High 1.2. Establish an Arts Commission to guide the development of standards and placement of public art and sculptures. Source: Both City Commission and Senior Staff Team (Long-term) Score: 1.18 Importance Rating: Low 1.3. Establish a Historical Commission to assist the City in identifying areas, events and structures that have significance to the history of Boynton Beach. Establish system of inventory and markers for locations, events and structures. Source: Both City Commission and Senior Staff Team (Long-term) Score: I 18 Importance Rating: Low ' 1.4. Work with the City Commission to define the City's vision. What does "World Class" mean and is it really appropriate for Boynton Beach? Are other elements of a vision more .appropriate for Boynton Beach? Are we a family and retirement oriented community? Is our focus to be further growth and economic development? Etc. Source: City Commission and Senior Staff Team (Long-term) Score: 2.5 Importance Rating: High 1.5. Diffuse the perception of a barrier between the part of the City east of 1-95 and those west of 1-95. A concerted effort should be made to unite the community behind issues that affect everyone and not just individual neighborhoods. Perhaps a community education project would serve to show residents that development in one section of the city benefits everyone and not just those proximate to the development area. Source: Senior Staff Team (Long-term) Score: 2.0 Importance Rating: Medium 2. Guiding appropriate development and re-development of Boynton Beach. 2.1. Develop outline and action plan for the comprehensive plans for Federal Highway, MLK and Boynton Beach Boulevard corridors. This will include identification of key objectives, request for proposal for consultant and award of contract to consultant(s) to perform the work. Source: City Commission (Short- term) Score: 2.54 Importance Rating: High 2.2 Push forward on neighborhood overlay districts to facilitate re-development. As an alternative to this, provide amendments to City Zoning code that assists in appropriate redevelopment tools. The priority area is east of ]:-95. Source: City Commission (Short-term) Score: 2.3 Importance Rating: Medium/High 2.3. Implement independent CRA with appropriate review responsibilities for land use changes in the CRA area to eliminate the possibility of duplicate or conflicting reviews of development proposals by other city agencies. Also, develop framework or guidelines for City Commission review and general oversight of CRA work. Source: City Commission (Short-term)Score: 2.41 Importance Rating: Medium/High 2.4. Find development groups or organizations that have the necessary capital, resources and planning capacities to partner with the City for redevelopment on the Federal Highway and MLK corridors. Also, cultivate relationship with commercial brokerage community and inventory redevelopment sites or opportunities. Assist developers in land acquisition, where appropriate by lending eminent domain authority, financial participation or property assemblage. Source: Both City Commission and Senior Staff Team (Long-term) Score: 1.77 Importance Rating: Low/Medium 2.5. Complete comprehensive review of Vision 20/20 Plan to update or resolve conflicts with current planning initiatives in City. Source: City Commission (Long- term) Score: 1.90 Importance Rating: Medium 2.6. Develop specific strategic plan on how to achieve true economic development for Boynton Beach that includes strategic partnerships between the City, CRA and the development community. Work necessary for the City includes acquisition of development prone parcels, as needed and the construction of necessary City infrastructure (utilities, Fire and Police facilities, roads etc.) to serve the new developments or re-development areas. Source: Senior Staff Team (Long-term) Score:2.45 Importance Rating: Medium/High 2.7. Position Boynton Beach to be an attractive place to live and work by assuring there are equal opportunities for all age groups with special emphasis on making land-use and re-development decisions that will make Boynton Beach attractive to younger professionals and retiring baby-boomers. Source: Senior Staff Team (Long-term) Score: 2.30 ~Importance Rating: Medium/High 2.8. Promote development in Boynton Beach that contributes to the diversification of the city's economy. Evaluate the cost of all types of development to determine what is beneficial. Assure that the local economy is as "recession-proof" as possible. Explore tourism or hospitality based economic development. Source: Senior Staff Team (Long-term) Score: 2.63 ]importance Rating: High 2.9. Foster livable communities in Boynton Beach through enhanced citizen participation in the planning process and through renewed neighborhood based forums. ]Initiate sector planning for Boynton Beach to assure that comprehensive are developed for all neighborhoods and are reviewed and revised as needed at regular intervals. Source: Senior Staff Team (Long-term) Score: 2.25 Importance Rating: Medium 2.10. Transform the development review and implementation process in Boynton Beach to a facilitative approach as opposed to a restrictive approach. The focus should be on how to get things done rather than on reasons why they can't be done. This will require a substantial review and revision of the City codes and procedures as well as a re,training of staff. Source: Senior Staff Team (Long-term) Score: 2.3 Importance Rating: Medium/High 2.11. Commence annexation of property into Boynton Beach where it makes sense to do so. Source: Senior Staff Team (Long-term) Score: 2.17 Importance Rating: Medium 3. Maintaining public health and safety. 3.1. Develop comprehensive traffic safety program including education, traffic calming, enforcement and traffic engineering. Source: This objective was re- worked by the team at the August 14th meeting. (Short-term) Score: 2.0 Importance Rating: Medium 3.2. Back to School - The sidewalks in front of Galaxy Elementary and Forest Park Elementary Schools need repair. We will most certainly get complaints on this as we did last year. Source: Senior Staff Team (Short-term) Score: .90 ]Importance Rating: Low 3.3. Focus code enforcement efforts in all areas of the community. Source: City Commission (Long-term)Score: 1.91 Importance Rating: Medium 3.4. Clarify ordinances regarding operation of adult entertainment and nightclub type establishments. What criteria are used for issuing permits and what limits are placed on the operations? Source: Senior Staff Team (Long-term) Score: 1.36 Importance Rating: Low 4. Engaging and informing citizens and businesses. 4.1. Provide minutes and agendas of Commission and City Advisory Boards via the City's web site. This information will then be available to citizens and staff via the Tnternet. Source: City Commission (Short-term) Score: 2.25 Importance Rating: Medium 4.2. system quarterly town meetings for members of the City Commission to augment and energize the current Neighborhood Forum meeting series. Source: City Commission (Short-term) Score: 1.17 Tmportance Rating: Low 4.3. Continue to improve public information methods for residents to advise them of events, programs and significant activities. This can include project signs, web site, CATV, newsletters, media coverage, etc. Source: City Commission (Short-term) Score: 2.46 Importance Rating: Medium/High 4.4. [mprove access to citizens for City programs such as offering bill payment at the police department after hours, registration for recreation programs at the Hester Center, Civic Center and other locations. Source: City Commission (Short-term) Score:l.73 Importance Rating: Low/Medium 4.5. Continue to develop the principal of "inclusion" in the role of City government and leadership in Boynton Beach as a way to involve a greater number of people in the decisions affecting the City and the Community. This includes outreach to youth, neighborhoods and the minority population. Source: City Commission (Long- term) Score: 1.91 Importance Rating: Medium 4.6. Engage the youth of the City in ways to get them involved in events, programs and decisions. Source: Senior Staff Team (Long-term) Score: 1.27 Importance Rating: Low 5. Defining, developing and refining community events and celebrations. 5.1. Holiday Tree Lighting Program involving the entire community for Boynton Beach in 2000. Evaluate program for possible continuation in subsequent years. Source: City Commission (Short-term) Score: 1.41 Importance Rating: Low 5.2. Energize the TNT concerts (to the beach!) and community events to attract more diversity of the community. Focus on "raising the bar" for community celebrations such as "Gala" to concentrate on the arts and entertainment rather than on carnival rides. Rotate community events throughout the City. Use community festivals and special events as a way to bring people together. Source: Senior Staff Team (Short-term) Score: 1.72 Importance Rating: Low/Medium Developing and implementing an effective capital improvement program for facilities and buildings. 6.1. Initiate construction and project management program at the staff level to improve project definition, presentation to City Commission, design and timely construction completion. This means securing short-term and long term financing for projects and hiring necessary staff and consultant resources. Source: City Commission and Senior Staff Team (Short-term) Score: 2.33Importance Rating: Medium/High 6.2. Improve entryways to Palm Beach Leisureville with landscape improvements to ROW and private property with City and association funding. Targeted improvement 3reas are 18th and Woolbright, Congress and Golf Lane and 8th and Ocean. Source: ity Commission (Short-term) Score: .54 Importance Rating: Low 6.3. Continue the good progress to date on the median landscape construction and maintenance for major arterial corridors and residential pockets. Improve the quality of contractual work by effective supervision and contract administration. Source: City Commission (Short-term) Score: 1.27 Importance Rating: Low 6.4. Finalize design plans and begin construction for Intracoastal and Boatclub Parks substantially consistent with draft plan as approved by the City Commission to assure that it is developed as an amenity for the community with public accessible open space. Source: City Commission (Short-term) Score: 2.5 Importance Rating: High 6.5. Communicate and implement the citywide storm drainage program outline including the swale improvement program and specific storm drainage collection and retention projects. Work in the next six months should include identification of the necessary projects, designation of consultants and authorization of design work for approved projects. Source: City Commission (Short-term) Score: 2.82 Importance Rating: High 6.6. Complete site analysis and funding option review for new fire station in SE quadrant of the City, with due consideration for replacing Station I in the NE quadrant. Source: Senior Staff Team (Short-term) Score: 2.:[5 Importance Rating: Medium 6.7. Inventory all existing park properties for upgrade and refurbishment needs. ]:nclude inventory of vacant city owned parcels for possible conversion into parks based on an open space and recreation master plan. Develop improved funding mechanisms from development activities for new parks or improvements to existing parcels. Source: City Commission (Long-term) Score: 1.58 Importance Rating: Low 6.8. Look at feasibility of a Teen/Family community center to provide such amenities as education classes, recreation and hobby center, meeting rooms and cultural events or programs. Source: City Commission (Long-term) Score: 1.18 Importance Rating: Low 6.9. Resolve funding approaches for capital improvement projects including possible referendum for Police, Civic Center and Library Facilities. For example, a bond issue via referendum may require enlistment of support to "sell" the idea to citizens. Develop funding sources for capital projects and City programs to: Systematic review of existing revenue sources Determine methods to find new revenues Develop revenue stream into discretionary revenues and non-discretionary revenues. Allocation of reserves to capital improvements. Provide early warning to citizens and businesses of tax or fee increases. Source: City Commission and Senior Staff Team (Long-term) Score: 2.5 Tmportance Rating: High 6.10. Relocate operational functions of Public Works out of the residential district. Source: City Commission (Long-term) Score: 1.42 ]importance Rating: Low 6.11. Develop finalized plans for the Civic Center complex that are complimentary to the Ocean Avenue Promenade project. Plans may include conference center and ~g arts venue. ]~nclude critical review as to appropriateness of Vision 20/20 plan elements, which currently includes retention of High School. Source: City Commission (Long-term) Score: 2.36 ]importance Rating: Medium/High 6.12. Resolve drainage problems at 8th Avenue area as it drains west into Leisureville. This is a four-way effort involving the City, state, association and developer to document conditions and assign responsibility for corrective work. The City will also need to carefully monitor the development proposals in this area to assure that adequate storm water run-off protection is provided. Source: City Commission (Long-term) Score: 1.18 ]importance Rating: Low 6.13. Resolve the cemetery issue as to current space needs expansion or closure of cemetery operations. Source: City Commission (Long-term) Score: 1.85 ]~mportance Rating: Medium 6.14. Upgrade all City owned buildings to the current fire and life safety codes and insure that all new city buildings, and buildings substantially renovated will be fully sprinkled, in accordance with the code. Source: Senior Staff Team (Long-term) Score: 1.67 Importance Rating: Low/Medium Enhancing City Commission, Advisory Board and City Staff relationships and developing staff capacities for leadership and quality. 7.1. Review role and function of all advisory boards to improve working relationships with City Commission and assure consistency with City vision and goals as determined by the Vision 20/20 plan and updates as approved by the City Commission. Source: City Commission (Short-term) Score: 2.17 ]:mportance Rating: Medium 7.2. Develop an effective "early-warning" information mechanism to the City Commission on emerging projects and activities. Source: City Commission (Short- term) Score: 2.17 ]:mportance Rating: Medium 7.3. Focus on specific short-term goals to mark progress rather than jumping from one new project to another. Source: Senior Staff Team (Short-term) Score: 1.64 ]:mportance Rating: Low 7.4. Work with City Commission to ascertain their philosophy of governance. Is their style populist or representative democracy? What is the appropriate work arena for the Commission to focus on? What is the appropriate work arena for the City staff to focus on? The lines have been blurred recently and this has caused confusion for the staff. Look for the City Commission to provide leadership through their efforts at legislating, not at administrating. Source: Senior Staff Team (Short-term) Score: 2.67 ]:mportance Rating: High 7.5. Continue to develop effective communication between the senior executive staff team and next level of department director below. Source: City Commission (Short-term) Score: 2.73 Importance Rating: High 7.6. Encourage department heads to expedite programs and projects even at the expense of making an occasional mistake. Stay focused on good, solid management techniques and avoid adoption of management fads. Source: Senior Staff Team (Short-term) Score: 1.54 Tmportance Rating: Low 7.7. Develop good working relationship and communication with employees and bargaining units. Source: Senior Staff Team (Short-term) Score: 2.45 Importance Rating: Medium/High 7.8. Develop'and effective working relationship with the Chamber of Commerce which will assist the City Commission review proposed code changes affecting businesses, develop an effective business recruitment and retention programs and help coordinate redevelopment efforts in accordance with comprehensive redevelopment plans as approved by the City Commission. Source: City Commission (Long,term) Score: 1191 Importance Rating: Medium 7.9. Internally, continue to develop the skills of employees by training and job enrichment work. Shift the focus of work from departments to inter-departmental teams, as appropriate. Source: Senior Staff Team (Long-term) Score: 2.27 Importance Rating: Medium 7.10. Implement the GIS System and related network upgrades to integrate the data sources for the City that can be used by all departments and citizens. Source: Senior Staff Team (Long-term) Score: 2.0 Importance Rating: Medium 7.11. Enterprise Operations Leadership Team -- (Utilities, Public Works and Golf Course Operations). The Enterprise Operations Team has met with some great successes over the course of the last two years and it has done well to provide support, sources of revenues and has served as a great resource to the General Fund and the City as a whole. Allow the Enterprise Operations Team to keep doing the type of teamwork things that they have been so successful at recently. Source: Senior Staff Team (Long-term) Score: 1.36 Importance Rating: Low 8. Helping review of structural changes to Boynton Beach's system of governance. 8,1. Convene Charter review panel to look at entire situation with emphasis on: Term limitations Compensation of elected officials Election districts and method of voting Source: City Commission (Short-term) Score: 1.67 Importance Rating: Low 8.2. Resolve the term-limit issue. Source: Senior Staff Team (Long-term) Score: 2.27 Importance Rating: Medium Section 3. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this i'7 day of October, 2000. CTI-Y OpJ3OYN~QN,~BEAGH, FLOR[DA Vice Mayor Mayor Pro Tern Co ' ioner C mmlssloner ~C~erk (Corporate Seal)