R02-079RESOLUTION NO. R02- t~ q q
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
APPROVING THE TWO YEAR EXTENSION OF
RFP#040-1510-01/CJD, FOR THE GEOGRAPHIC
INFORMATION SYSTEM IMPLEMENTATION
PLAN, WITH ANT ESTIMATED EXPENDITURE OF
$81,000; AUTHORIZING AND DIRECTING THE
MAYOR AND CITY CLERK TO EXECUTE SAID
CONTRACT DOCUMENTS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on April 3, 2001, this Request for Proposal was awarded to
Geographic Technologies Group, Inc. for a one (1) year period; and
WHEREAS, it is City staff recommendation to extend the Request for
Proposal to Geographic Technologies Group, Inc., to provide the services under the
same terms and conditions for an additional two (2) year period, as this company has
provided excellent service throughout the contract period.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach, Florida,
hereby approves the extension of RFP#040-1510-01/CJD to Geographic Technologies
Group, Inc.
Section 2. That this Resolution shall become effective immediately.
PASSED AND ADOPTED this 4 / ~: day of May, 2002.
ATTEST:
CITY OF BOYNTON BEACH,
FLOra
Mftyor ~" ~ ~-'"~
Vice Mayor
er
co~~~~
CONSULTANT AGREEMENT FORM
GEOGRAPHICAL INFORMATION SYSTEM IMPLEMENTATION
PLAN: Fiscal Year: 2002-2004
THIS AGREEMENT is emered into between the City of Boynton Beach, hereinafter referred to
as "the City", and GEOGRAPHICAL TECHNOLOGIES GROUP, INC., hereinafter referred
to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
PROJECT DESIGNATION. The Consultant is retained by the City to perform Consultant
services in connection with the project designated GEOGRAPHIC SYSTEM
IMPLEMENTATION PLAN: Fiscal Year: 2002-2004.
2. SCOPE OF SERVICES. Consultant agrees to perform the services, identified on Exhibit
"A" attached hereto, including the provision of all labor, materials, equipment and supplies.
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TIME FOR PERFORMANCE. Work under this contract shall commence upon the giving of
written notice by the City to the Consultant to proceed. Consultant shall perform all services
and provide all work product required pursuant to this agreement by MAY 20, 2004, unless
an extension of such time is granted in writing by the City.
4. PAYMENT. The Consultant shall be paid by the City for completed work and for services
rendered under this agreement as follows:
Payment for the work provided by Consultant shall be made as provided on Exhibit "B"
attached hereto, provided that the total amount of payment to Consultant shall not exceed
$81,000.00 without express written modification of the agreement signed by the City.
The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for project completed to date. Such vouchers will be
checked by the City, and upon approval thereof, payment will be made to the Consultant
in the amount approved.
Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this agreement and its acceptance by the City.
Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary to
complete the work.
The Consultant's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the City and State for a period of three (3)
years after final payments. Copies shall be made available upon request.
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OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications arid
other materials produced by the Consultant in connection with the services rendered under
this agreement shall be the property of the City whether the project for which they are rn. Me
is executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
Consultant's endeavors.
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COMPLIANCE WITH LAWS. Consultant shall, in performing the services contemplated
by this service agreement, faithfully observe and comply with all federal, state and. loca'l
laws, ordinances and regulations that are applicable to the services to be rendered unde:r this
agreement.
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INDEMNIFICATION. Consultant shall indemnify, defend and hold harmless the City, its
offices, agents and employees, from and against any and all claims, losses or liability, or any
portion thereof, including attorneys fees and costs, arising from injury or death to persons,
including injuries, sickness, disease or death to Consultant's own employees, or damage to
property occasioned by a negligent act, omission or failure of the Consultant.
INSURANCE. The Consultant shall secure and maintain in force throughout the duration of
this contract comprehensive general liability insurance with a minimum coverage of
$1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per
occurrence/aggregate for property damage, and professional liability insurance in the amount
of $1,000,000.
Said general liability policy shall name the City of Boynton Beach as an additional named
insured and shall include a provision prohibiting cancellation of said policy except upon
thirty (30) days prior written notice to the City. Certificates of coverage as required by this
section shall be delivered to the City within fifteen (15) days of execution of this agreement.
INDEPENDENT CONTRACTOR. The Consultant and the City agree that the Consultant is
an independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Consultant nor any employee of Consultant
shall be entitled to any benefits accorded City employees by virtue of the services provided
under this agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to Consultant,
or any employee of Consultant.
10. COVENANT AGAINST CONTINGENT FEES. The Consultant warrants that he has not
employed or retained any company or person, other than a bonafide employee working solely
for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay
any company or person, other than a bonafide employee working solely for the Consultant,
any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warranty, the City shall have the right to annul this contract without liability or, in its
discretion to deduct from the contract price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
CA-2
11.
DISCRIMINATION PROHIBITED. The Consultant, with regard to the work performed by
it under this agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the selection
and retention of employees or procurement of materials or supplies.
12. ASSIGNMENT. The Consultant shall not sublet or assign any of the services covered by
this agreement without the express written consent of the City.
13. NON-WAIVER. Waiver by the City of any provision of this agreement or any time
limitation provided for in this agreement shall not constitute a waiver of any other provision.
14. TERMINATION.
a. The City reserves the right to terminate this agreement at any time by giving ten (t0)
days written notice to the Consultant.
In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. DISPUTES. Any dispute arising out of the terms or conditions of this agreement shall be
adjudicated within the courts of Florida. Further, this agreement shall be construed under
Florida Law.
16. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address:
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425-0310
Attn: Regina Hagger
Notices to Consultant shall be sent to the following address:
GEOGRAPHIC TECHNOLOGIES GROUP, INC.
2400 Highridge Road, Suite 101
Boynton Beach, FL 33426
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17. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda,
represents the entire and integrated agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. This
agreement may be amended only by written instrument signed by both City and Consultant.
DATED this cgv~ day of
'Y~_e,.~ c~ ,20 0c,2..
CITY OF BOYNTON BEACH
Attest/Authenticated:
City Clerk -~a~-~
Approved as to Form:
Title
(Corporate Seal)
Office of the City Attorney
Rev. 1/22/91
I tCEIVID
JUN ! 4 Zlm
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City of Boynton Beach, FL
GIS Implementation FY 2001-2002 PHASE 2 Tasks
SCOPE AND PROPOSAL
Submitted by:
Geographic Technologies
Group, Inc.
2400 High .Ridge Road, Suite 101
'Boynton Beach, FL 33426
Tel: 561.572.4900
Fax: please call
May 6, 2002
GEOGRAPHIC TECHNOLOGIES GROUP, NC
1. Utility Data Conversion
This is a continuation of Year 1 Data Conversion and Creation effort. Conversion of the Utility
infrastructure data (water, wastewater and stormwater systems) from existing Laserfiche
archive drawings and CADD data to GIS format will serve as a key layer development for
Citywide use. The ability to access these data in the GIS will enable improved infrastructure
management and future modeling capabilities, set the groundwork for future field verification
projects, and will be crucial for accurate and efficient GASB34 reporting and compliance.
Data Creation Back~round (Year 1)
The existing GIS data layers from Year 1 were created from a CAD conversion to coverage
format of all existing CAD data. The tiles of CAD data were opened in ArcView and converted
to shapefiles. The new shapefiles were then separated by the annotation of the feature and
placed into individual shapefiles. Al like shapefiles from the CAD conversion were merged
together for one citywide shapefile of a feature. They were then converted to coverages and
all editing work was done in Arclnfo. A database design was created for each coverage and
all fields were added to the tables. Annotation from the CAD information was then used to
add attribution to the created fields.
The Need for As-built Review Process
After the Year 1 CAD data conversion process was completed, it was discovered that there is
a tremendous amount of missing data from the infrastructure coverages. Boynton Beach,
FL, along with GTG, then decided that the best solution for the missing data was to add
information from the cities As-built archive. The missing features would be heads-up
digitized and information on the As-builts would be added to the existing data. Only As-builts
for the represented data are used. If the As-built is for sewer then only sewer information is
used. All data that is added to the digital layers will be attributed by the name of the As-built
and predetermined, associated As-built information.
Two Pilot areas were established and completed during Year I of the project, and a final
methodology for Citywide conversion was established as detailed below. In addition, it was
determined that for future enhancements to Utility data maintenance, the converted data
would be delivered in the geodatabase model as described below.
Three Independent systems of Water, Wastewater and Stormwater will be converted during
the continuation of Y2 as-built project as follows:
Water:
Points
Data Sources · CAD Conversion: Includes all systems features including Valves, Hydrants, Pipes
· GPS Collection: Includes hydrant locations and some attribution for City Limits and
Utility Area
· As-built: Design plans include both hard copy (paper and scanned) and digital CAD
files
Methodology
· Existing Points:
GEOGRAPHIC TECHNOLOGIES GROUP, !NC
If points exist on the map, the following priorities will be set: · Keep location of existing 1) GPS or 2) CAD-converted point.
· Attribute from As-built sources
· Exceptions: If location of CAD point is significantly different from
GeoVista and/or As-built then perform field review to place point
accurately.
Extra Points:
Missing Points
o if point is not located on the converted CAD data (or GPS collection):
· If in ROW, utilize the GeoVista location and attribute from As-built.
· If not in ROW, heads-up diF=itize points based on spatial reference and
parcel boundaries displayed on As-built data sources.
Attribute from the As-built sources and note for 'fi,e~d verification as
requi red.
Durinp= the pilot project it was discovered that there is a large amount of CAD
data annotated water points that are not part of the infrastructure. These
points are placed into a file called junk points for a review process.
Hydrants:
o Hydrants were GPS collected. The GPS associated water mains, fittings, and
water points were adjusted to the GPS points. If there were adjustments to
associated data then the GPS Hydrants were attributed, EDITED. If there was
no associated infrastructure data then the GPS Hydrants were attributed, FIX
IN AS-BUILT I~EVlEW. If hydrants were more than lO feet away then no
editing was done, and the point was labeled for As-built Review.
LINES
Existing Lines:
o Existing Lines will be moved to meet final determined point (from any of the
above sources). Lines without attributes will be attributed using the As-built
sou roes.
· Missinl[ Lines:
o Missing Lines wil be added and attributed from As-built sources.
Storm Sewer:
Data Sources · CAD Conversion: Includes only point locations coded as Drains.
· GeoVista Points: Includes drain points in the ROW coded as CB.
· As-built: Design plans include both hard copy (paper and scanned) and digital CAD
files. Both point and line information is present on As-built sources.
Methodology
POINTS
· Existing[ Points:
o If points exist on the map the following priorities will be set:
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GEOGRAPHIC TECHNOLOGIES GROUP, tNC
· Keep location of existing CAD-converted point
· Attribute from as-built sources
· Exceptions: If location of point is significantly different from as-built
then perform field review to place point accurately.
Missing Points
o If point is not located on the converted CAD data:
· If in ROW, utilize the GeoVista location and attribute from as-built.
· If not in ROW, heads up digitize points based on spatial reference and
parcel boundaries displayed on as-built data sources.
· Attribute from the as-built sources.
LINES
Existing lines
o No existinglines
· Missing Lines:
o Will be added and attributed from as-built sources
Sanitary Sewer:
Data Sources · CAD Conversion: Includes all systems features including manholes and pipes
· GeoVista Points: Includes manhole location only
· As-built: Design plans include both hard copy (paper and scanned) and digital CAD
files. All system features are present on the as-built sources.
Methodology
POINTS
Existing Points:
o If points exist on the map the following priorities will be set.
· Keep location of existing CAD-converted point
· Attribute from as-builtsources
· Exceptions: If location of point is significantly different from as-built
then perform field review to place point accurately.
Missing Points
o If point is not located on the converted CAD data:
· If in ROW, utilize the GeoVista location and attribute from as-built
· If not in ROW, heads-up digitize points based on spatial reference and
parcel boundaries displayed on as-built data sources
· Attribute from the as-builtsources
LINES
Existing lines
Will be moved to meet final determined point (from any of the above
sources). Lines withouta ttributes will be attributed using the as-built
sou rces
· Missing Lines:
· Will be added and attributed from as-built soumes
GEOGRAPHIC TECHNOLOGIES GROUP, NC
Geodatabase Model
Background of Geodatabases
In a geodatabase model, all features are a collection of objects, organized as feature
datasets, feature classes, subtypes, and domains. Features behave like the rea~-world
objects they represent, based on object rule structures. Geodatabases are stored in a
uniform repository of geographic data -a relational database management system (such as
MS SQL Server and Oracle), integrates spatial and non-spatial data through ESRIFs Spatial
Data Engine (SDE).
Technical Benefits of the Geodatabase Model
Single Repository of Information: In the Geodatabase Data Model, al geographic data is
stored and centrally managed from one database. This allows an organization to leverage
the power, security, and reliability of relational database management systems (RDBMS).
Representation of Real World Features: In addition to generic features, such as points lines,
and areas, features in a Geodatabase can be created to behave like the real world objects
they represent, such as parcels, transformers, and valves. Features will relate and respond
to changes in neighboring features.
Geodatabase Versioning, Multi-User Editing. and Accurate Data Entry anct Editing:
In a Geodatabase, edits take place on a record or transaction basis, instead of a file basis.
This allows for multiple users to edit the same data set. Multi-user editing is supported
through versioning. Each version is a persistent alternative representation of the
Geodatabase. All versions will have the same schema, but may have different content.
Instead of replicating the entire dataset for two versions, only the differences are stored.
Because features in Geodatabase behave like the real-world features they represent,
intelligent validation is performed on all edits. Any edit that would violate the real-world logic
of how real-world object interacts will not be allowed. For example, if you tried to use a 3'
inch valve to connect two pieces of 2" piping, the Geodatabase would now allow it. Custom
behaviors of features can be defined, however.
Features in Geodatabase data model have a richer content:
With topological associations, spatial representation, and general relationships, you define
not only a feature's qualities, but also its content with other features. This lets you specify
what happens to features when a related feature is moved, changed, or deleted. This
context also lets you locate and inspect a feature that is related to another.
Sha ~es of features are continuous, and better defined:
By their design, geodatabases can accommodate very large sets of features without tiles or
other spatial partitions. The geodatabase data model also lets you define the shape of
features using straight lines, circular curves, elliptical curves, and Bezier splines.
GEOGRAPHIC TECHNOLOGIES GROUP, iNC
The conversion process from a geodatabase to a shapefile ~s easy and no attributes or data
is lost. The benefits of the geodatabase are the entire water; sanitary sewer and storm water
systems are networked. Instead of sepa rate coverages or sha pefiles for the I~oint e~tities
and line work. all features are combined for editing: and modeling purposes. GISmo is able to
read geodatabases if it is run through SDE. Geodatabases would be required to be-in this
format for editing purposes by more than one user.
All converted or collected Utility infrastructure data will de delivered in the geodatabase
model as established for the Boynton Beach project.
Deliverables 1. Digital infrastructure GIS data in Geodatabase format
2. Metadata and revised database design pages
Utility Data Conversion Proposed Schedule:
1. Notice to Proceed - May 15, 2002
2. As-built Conversion - May 16 - Aug 16
3. Draft Digital GIS Data Submittal - Aug 16
4. City QC and Review - Aug 16 - Aug 30
5. QC/Corrections or adjustments to GTG - Aug 30
6. Final Digital GIS Data, metadata and revised database design submittal - Sep 13
Utility Data Conversion Cost Proposal
Senior Consultant/Project Manager 26 hours @ $125.00
Data Analyst(s)/GIS Specialist 660 hours @ $ 70.00*
Shipping, mileage and miscellaneous reimbursable expense*
= $ 3,250.00
=$46,200.00
= $ 550.00*
TOTAL FEE (NTE) = $50,000.00
* NOTES - The Utility Data Conversion is a continuation of the Year I effort, and is based on
estimated labor and reimbursable expenses. The actual labor and reimbursable expense is
reported in detail to the City's GIS Coordinator monthly. The Data Analyst/GIS Specialist labor
rate quoted above is a negotiated, discounted rate for this project, and is further discounted
$15.00/hour from the standard SNAPS rate of $85.00/hour. Reimbursable expenses may
include travel and per diem, shipping, mileage, plotting supplies etc. It is important to note
that this task may not be completely accomplished for the budgeted fee, and that
continuation of the project beyond current funding should be anticipated. This task was
estimated at $150K originally.
GEOGRAPHIC TECHNOLOGIES GROUP. INC
2. GPS Inventory
This is a continuation of Year I Data Conversion and Creation effort. Accurate and complete
base data layers-such as utility infrastructure - water, wastewater, and stormwater (pipes.
valves, fire hydrants etc.) are the foundation for GIS. During the implementation planning
process and Year One data development, it was identified that existing data is missing t)oth
features and valuable information. Of critical importance to public safety are accurate
locations of fire hydrants. The GPS Inventory project will collect hydrants citywide, verify
positional accuracy, and collect useful attribute information. These data will be used to
improve accuracy on the GtS data layer, future modeling and maintenance efforts, GASB34
reporting and most importantly, enhance public safety.
Hydrant GPS Field Data Collection and Verification
The City of Boynton Beach requires a complete and accurate digital representation of all fire
hydrants to ensure public safety, establish timely and efficient maintenance procedures, and
for GASB34 reporting. As part of the 2000-2001 GIS Implementation Project (under the data
development task), GTG converted existing planimetric CAD files to GIS format. Other existing
data sets from Palm Beach County and the City of Boynton Beach were also reviewed and
compared to the converted CAD files. During the same period, GEOSPAN Corporation used
the GeoVista video-based GPS system to collect hydrants in the right-of-way throughout the
City, including the Utility Service Area. Iq March 2001, City staff m conjunction with Florida
Atlantic University undertook a GPS hydrant collection ~roject in southeast Boynton Beach.
Approximately 370 hydrants were collected and attributed during that Pilot project by the FAU
team. All of these various data sets vary in positional accuracy, attribution, and
completeness. Of the existing data sets, the FAU hydrants are the most complete and
accurate but cover less than one-fourth of the City inside the municipal ~)oundary. It is the
goal of this field collection and verification project to utilize existing data as possible to verify
positional accuracies, complete missing features and attributes, eliminate null features, and
perform an overall quality check for all hydrants located a) within the City limits, and b) within
the Utility Service Area boundary.
The GTG/McKim & Creed team wil consist of field GPS specialists under the direct
supervision of both a local Boynton Beach project manager and a Florida-licensed
Professional Surveyor and Mapper (PSM). Field crews will utilize Trimble ProXRS GPS field
equipment to collect the hydrants, and will utilize the existing database design to collect
attribute values as possible for each hydrant. As hydrants are located and verified in each
section grid, the linework connecting hydrants to the water subsystem will also be digitally
modified as necessary to maintain the integrity of the underground network for future
modeling efforts.
Project Methodology
The project methodology will be performed in three distinct phases:
Field Data Collection
(a) A regularly spaced GPS network will be established throughout the City of
Boynton Beach under the direct supervision of the PSM. This task will involve
finding and checking the published coordinate values of existing horizontal
control points set by the City of Boynton Beach, Palm Beach County or other
governmental agencies. In addition, new horizontal points will be set to
supplement the existing horizontal control points within the City, and will be
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GEOGRAPHIC TECHNOLOGIES GROUP. !NC
used as quality checks throughout the data collection (see II (c) below). It is
our goal to have a horizonta control point on an approximate one-half mile
grid throughout the city, and extending to the Utility Service Area boundary
provided to GTG previously.
(b)
Data dictionaries will be developed for the project based on previously
collected attribute fields from the FAU Pilot project (see Attribute 'Fable
below). The data dictionary may be modified slightly should it be desirab.le
do so in order to enhance the data collected but will closely match the
attribution collected for the FAU Pilot data. Note that additional attribute
fields listed in the overall database design will not be collected under' the
scope of this project, but can be populated through routine maintenance
work conducted by City personnel over time. Field data for this project will be
collected directly using the Trimble receivers when conditions favor this
option, however offset range finders will be used in difficult to collect areas
(canopy, access restrictions, other obstacles).
Attribute Table
Street_add 40 40 C None Street address
Manufactur 20 20 C None Name of hydrant manufacturer
Hydrant_mo 11 11 I None Model number of hydrant
Hydrant_co 20 20 C None Paint color of hydrant
Number_of 20 20 C None Number of outlets
Hydrant_ye 4 4 C None Year stamped on hydrant
Needs_pain 4 4 C None Needs paint (Y=yes or N=no)
Needs_chai 4 4 C None Needs chains (possible values
include: yes/no)
Needs_caps 4 4 C None Needs caps (possible values
include: yes/no)
Needs_reft 4 4 C None Needs reflector (possible values
include: yes/no)
Z2_inch_cl 4 4 C None Twelve inch clearance between
lowest cap and ground ((possible
values include: yes/no)
Water_valv 4 4 C None Water valve present (possible
values include: yes/no)
Location_o 20 20 C None Relative location of valve (possible
values include: north, south, east,
west)
Dist_from 11 11 I None Distance from hydrant
Date_visit 8 8 D None Date hydrant was visited
(YYYYMMDD)
II.
Quality Control Analysis
Quality control and quality assurance procedures will be utilized as part of this
project. Attribute data and horizontal survey information will be checked. QC/QA
techniques will include:
(a) Hard Copy and GIS Mapping of Field Data
All GPS point data will be mapped and compared to the City's GIS planimetric
base mapping. All existing hydrant locations will be verified or identified as
"not found" and null features will be eliminated from the final data set.
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GEOGRAPHIC TECHNOLOGIES GROUP, INC
II.
(b) Attribute Data Quality Control
All field data will be post-processed and uploaded into GtS. Techniques
developed in Arc/Info will identify missing or inconsistent attribute data.
Classes of Errors:
Missing Data
Invafid Entry
Non-Uniform Descriptions - Anomalies
Insufficient Data Entry
Inconsistent Structure Type
Evaluation of the Standard Deviation and removal o£ bad readings
(c) Testing the GPS Receivers
Field crews will test horizontal accuracy of the GPS receivers and will report
findings to the PSM on a regular basis. QA/QC of data collected by GPS field
crews will be accomplished in a number of ways, .(1) prior to the onset of GIS
data collection, the PSM will meet with the worker(s)/crew(s) to discuss field
methods and procedures, (2) each worker/crew that is collecting GIS data will
collect data on three of the horizontal control points referenced above (at the
start of each day, at the middle of each day and end of each day), and (3) all
raw data collected and adjusted data files will be reviewed by the PSM. Any
non-conforming data will be noted for additional field re-check as necessary.
GPS point and line"work development, integration and review.
This phase of the project will utilize procedures and applications (developed by
the GTG/McKim & Creed project team) for linking field data. Tasks will include:
Point attribute data for each feature will be imported from the field data
collected.
Underground digital linework will be compared to existing data layers and as-
built drawings, and corrections to linework will be made as possible or noted
for additional field check.
Point and Line Infrastructure Quality Assurance. The GTG project team will work
closely with the City of Boynton Beach during the review of the digital linework and
point configuration. The City will also perform a quality control review of the digital
representation of underground line work in relation to field-collected data to insure
that the final product is as accurate as possible.
Features not found
It is recommended that the GTG team will look for ten minutes for hydrants that are
difficult to locate prior to labeling these points as NOT FOUND. Once a feature is
labeled as NOT FOUND, it will be counted against the total number of features
located. That is, it will be included in the total number of features collected. Prior to
removal from the final hydrant layer, the GTG team will provide a separate layer
indicating the features as NOT FOUND. Depending on the original source of the
hydrant point, the overall quality of that source data, and its location within the City
(i.e. in an overgrown or restricted-access area), the City may then opt to field check or
remove the point from the final data set.
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GEOGRAPHIC TECHNOLOGIES GROUP, iNC
Deliverables
1. Monthly Project Status Report - this brief report will highlight the progress made
on the project.
2. Each month, an updated map set of Not Founc~ features will be provided to the
GIS Cbordinator.
3. Each month one (1) updated digital CD of the digital GIS Arc/Info Coverages will
be provided to the City of Boynton Beach with work completed through that
month.
4. At project completion, one final (1) digital CD of the digital GIS Arc/]~fo
Coverages, Shapefiles and associated metadata will be provided to the City of
Boynton Beach.
5. At the conclusion of the project, the Professional Surveyor and Mapper, ticensed
in the State of Florida, will provide a letter certifying the accuracy of all data
collected.
GPS Inventory Proposed Schedule:
1. Notice to Proceed - May 15, 2002
2. GPS Collection and editing - May 16 - May 24
3. Digital GIS Data Submittal - May 24
4. City QC and Review - May 28-31
5. QC/Corrections or adjustments to GTG - May 31
6. Final Digital GIS Data, metadata and revised database design submittal - Jun 7
GPS Inventory Cost Proposal
Hydrant GPS/attribution*
Metadata
$18.50 per point (NTE $25,000.00)*
$500.00
TOTAL FEE = NTE $25,000.00
(based on price per point and metadata deliverable)
* includes project pre-planning, QA/QC, linework adjustment
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GEOGRAPHIC TECHNOLOGIES GROUP. INC
3. Implementation Plan Update
Having a comprehensive and detailed GIS implementation plan drives the long-term success
of a GIS project..Boynton Beach realized that having such a plan was critical and contracted
with GTG to conduct a three-year phased plan. After making the initial investment, many
organizations make the mistake of not keeping their plan current. Changing technology and
local budgets/priorities necessitate the frequent update of the master plan. A good GtS
program insures that the plan reflects what has transpired 'n previous years and is up-to-
date for the current fiscal year. Boynton Beach has adopted this approach.
This update reviews what has been accomplished to date and what needs to be
accomplished in the future. The update considers new technologies, changing needs of
Boynton Beach, and optimal costs of implementation.
THE CITY OF
BOYNTOH BEACH,
FLORIDA
Deliverables
1. One (1) hard copy GIS Implementation Plan update document
GIS lmplementation Plan Update Proposed Schedule:
1. Notice to Proceed - May 15, 2002
2. Needs Assessment and R&D* - Aug I - 9*
3, Report writing - Aug 12 - 27
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GEOGRAPHIC TECHNOLOGIES GROUP, iNC
4. Draft Report Submittal (hard copy) - Aug 28
5. City Review - Aug 28 - Sep 6
6. Comments to GTG from City - Sep 6
7. Finat plan_ submittal - Sep 13
GIS Implementation Plan Update Cost Proposal
Senior Consultant 40 hours @ $125.00
Technical Documentation 20 hours @ $ 50.00
= $5,000.00
= $1,000.00
TOTAL FEE = $6,000.00
* NOTE: Due to changing needs across the enterprise and evolving technology, the start date
of the implementation plan update task needs to be as close to the start of the next fiscal
year as possible.
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GEOGRAPHIC TECHNOLOGIES GROUP.
FY 2001-2002 Phase 2 GIS Implementation Summary of
Schedules and Costs
Schedules
1. Utility Data Conversion Proposed Schedule:
1. Notice to Proceed - May 15, 2002
2. As-built Conversion - May 16 - Aug 16
3. Draft Digital GIS Data Submittal - Aug 16
4. City QC and Review - Aug 16 - Aug 30
5. QC/Corrections or adjustments to GTG - Aug 30
6. Final Digital GIS Data, metadata and revised database design submittal - Sep 13
2. GPS Inventory Proposed Schedule:
1. Notice to Proceed - May 15, 2002
2. GPS Collection and editing - May 16 - May 24
3. Digital GIS Data Submittal - May 24
4. City QC and Review - May 28-31
5. QC/Corrections or adjustments to GTG -May 31
6. Final Digital GIS Data, metadata and revised database design submitta - Jun 7
3. GIS Implementation Plan Update Proposed Schedule:
1. Notice to Proceed - May 15, 2002
2. Needs Assessment and R&D - Aug 1- 9
3. Report writing - Aug 12 - 27
4. Draft Report Submittal (hard copy) - Aug 28
5. City Review - Aug 28 - Sep 6
6. Comments to GTG from City - Sep 6
7. Final plan submittal - Sep 13
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GEOGRAPHIC TECHNOLOGIES GROUP, !NC
Cost Summary
1. Utility Data Conversion $50,000.00
2. GPS Inventory $25,000.00
* NTE 25K based on price per point and metadata deliverable
3. GIS Implementation Plan Update Cost Proposal
$ 6,000.00
TOTAL FY01-02 PHASE 2
$81,000.00
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GEOGRAPHIC TECHNOLOGIES GROUP