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Minutes 02-16-01 MtNUTES OF THE AGENDA PREV:IEW CONFERENCE HELD IN CONFERENCE ROOM "B"~ CZ'FY HALL, BOYNTON BEACH, FLOI~DA ON THURSDAY, FEBRUARY 16, 2001 AT 5:00 P.M. PRESENT Gerald Broening, Mayor Ronald Weiland, Vice Mayor Bruce Black, Commissioner Mike Ferguson, Commissioner Charlie Fisher, Commissioner Kurt Bressner, City Manager James Cherof, City Attorney Sue Kruse, City Clerk CALL TO ORDER The agenda review began at 5:03 p.m. · Item V-B.::L:L - Commissioner Black requested that staff make certain that electric is included at the pavilion. He would like more than just one electrical outlet. · :Item V-B.4 - Award the bid for "Leasing of Six New and Unused Vehicles" bid is to be removed from this agenda and placed on the March 6th agenda, · Item X:I-B.3 - Commissioner Black questioned whether or not the developer has come into the City with plans or permits for the business end of the development. Mr. Rumpf responded negatively. Vice Mayor Weiland requested copies of the minutes when the Commission approved the residential aspect of this project in March 2000. Commissioner Fisher requested a copy of the analysis of rental units in this City. Mr. Bressner offered to provide that analysis prior to the meeting, Item VI-A. - Mr. Bressner distributed the report on stormwater projects. He suggested that the Commissioners review the report and consider adopting the resolution that sets forth the priority scheme for funding the improvements. · Add review of the Planning & Development Board meeting schedule under VIII - Future Agenda Items. :Item XI-D,:L.a. - With the new procedure for Code Compliance, the results of the board's action are circulated to the Commission. This was a request by one member of the Commission to review the matter. :item XI-D.2 - A great deal of correspondence was received from the owner of the Orbit explaining that he feels he has been working with staff to keep operations under control. He requested additional time to work out all details. He asked that this item be removed from the agenda. Chief Gage advised that in response to the first letter sent by the City, the owner met with Assistant Chief Immler. Chief Gage, the City Attorney and the City Manager were unaware of that meeting. Therefore, a second letter was sent to the applicant that generated some ill feelings. Police Chief Gage met with him a week ago and learned that when they first began the operation, there was a lack of communication between his managers and City Police staff. There was one event the Police were unaware of and were forced to scurry around at the last minute to provide coverage. Because of the applicant's late notification to the Police Department, we were unable to provide the required six officers on every occasion. MEETING MI'NUTES AGENDA PREVIEW CONFERENCE BOYNTON BEACH, FLOI~DA FEBRUARY 16, 2001 Chief Gage reported that there have been events that did not require coverage by six officers. He suggested re-addressing that issue at a later date because there was no provision for how this would be re-addressed. Chief Gage advised that he informed the applicant that the City needs more timely notification in order to provide the proper number of staff. At the present time, Police staff would report to the Commission that the applicant has straightened out his problems with the Police Department. There was adequate staff on hand during the last few events. There were no outrageous incidents that occurred. Vice Mayor Weiland said the Police Department was outstanding in the way they dispersed the crowd two weeks ago. Commissioner Fisher pointed out that it was the Commission's desire to receive a recommendation from Police within several months regarding the number of officers needed to secure an event. Chief Gage explained that his staff would be comfortable making such a recommendation since they have been accurate in estimating the number of officers needed to cover the past events. There was agreement to change the wording of the item on the agenda to "Status Report of Orbit's Conditional Use". Tt was agreed that it would not be necessary to have the applicant present at the meeting. · Mr. Bressner reported that a "New Business" item would be added regarding the use of Community Tnvestment Funds by Commissioners Ferguson and Fisher When Vice Mayor Weiland requested an explanation of Commissioner Ferguson's use of funds on Knuth Road, Commissioner Ferguson explained that the expenditure would cover some trees and plantings to refurbish the area. Mr. Bressner said he would provide the agenda cover sheet for this item. · Item V-C.7 - PLICAT Agreement - Police Chief Gage requested that this item be removed from the agenda since the agenda cover memo was not ready. · Item V-C. IO - Lieutenants FOP Contract - This item was pulled from the agenda and will appear on the March 6th agenda. Other: Commissioner Black requested that Dale Sugerman provide a report on the Ocean Avenue Bridge project under "City Manager's Report". Mr. Sugerman advised that he would provide a brief report on the bridge, Gateway Boulevard and Ocean Avenue Promenade projects. · Commissioner Ferguson advised that on Tuesday evening, he would make a motion to "Reconsider the ]:ntracoastal Park Site". Vice Mayor Weiland reported that there are many areas with broken sidewalks in the City and when he discussed this with 3eft Livergood, he learned that sidewalks should be tied into CIP projects. He questioned why they should be tied into CIP projects if a crew goes around the City periodically repairing different areas. Vice Mayor Weiland said he watched a crew working on the replacement of a sidewalk on NW 7th Street this morning. MEETING M~'NUTES AGENDA PREVIEW CONFERENCE BOYNTON BEACH, FLOI~DA FEBRUARY 16, 2001 Mr. Bressner feels that it is necessary to have an inventory of gaps related to school walk zones and there should be an inventory for removal and replacement of existing sidewalks. Mr. Livergood advised that repair or replacement is done on an as required basis in high volume areas where there is potential for hazards for a lot of pedestrians. He expressed concern about Vice Mayor Weiland seeing a crew replacing sidewallcs since he does not know who authorized that work. Mr. Livergood explained that criteria needs to be established for repair and replacement. A process is established, but it needs to be integrated. Vice Mayor Weiland requested that staff put together a plan to inventory where sidewalks need to be repaired or replaced. This will appear under "Future Agenda Items", AD3OURNMENT There being no further business to come before the Commission, the meeting properly adjourned at 5:45 p.m. ATTEST: (One Tape) CITY OFJ3OYNTON BEACH MTNUTES OF THE SPECTAL CTTY COMMISSTON MEETTNG HELD TN CONFERENCE ROOM "B"~ CTTY HALL, BOYNTON BEACH, FLOI~DA ON THURSDAY, FEBRUARY 16, 2001 AT S:00 P.M. PRESENT Gerald Broening, Mayor Ronald Weiland, Vice Mayor Bruce Black, Commissioner . Mike Ferguson, Commissioner Charlie Fisher, Commissioner Kurt Bressner, City Manager .lames Cherof, City Attorney Sue Kruse, City Clerk CALL TO ORDER Mayor Broening called the meeting to order at 5:00 p.m. City Clerk Sue Kruse distributed a memo containing the list of names of candidates who qualified for the upcoming General Election scheduled for March 13, 2001. (A copy of the list is attached to the original set of these minutes on file in the City Clerk's Office.) Motion Commissioner Black moved to approve the list of candidates. Commissioner Fisher seconded the motion that carried unanimously. City Clerk Sue Kruse advised that the Supervisor of Elections still had not finalized all of the new precinct~. Therefore, she requested that approval of the polling locations be placed on the Regular City Commission Meeting agenda for Tuesday, February 20, 2001. AD3OURNMENT There being no further business to come before the Commission, the meeting properly adjourned at 5:02 p.m. A~E~: (~ity C'~rk C~-I-Y O,~BOYNTON BE~:~:H , Mayo // Commissioner