R01-010RESOLUTION NO. R01-/~
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
APPROVING THE REBID FOR FOOD
CONCESSIONAIRE FOR THE GREAT AMERICAN
LOVE AFFAIR (G.A.L.A.) AND CULTURAL
FESTIVAL 2001 TO SAN FRANCISCO PUFFS &
STUFF OF FORT LAUDERDALE, FLORIDA;
AUTHORIZING AND DIRECTING THE MAYOR
AND CITY CLERK TO EXECUTE CONTRACT
DOCUMENTS BETWEEN THE CITY OF
BOYNTON BEACH AND SAN FRANCISCO PUFFS
& STUFF OF FORT LAUDERDALE, FLORIDA,
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, upon recommendation of staff, the City Commission of the City
of Boynton Beach does hereby approve the rebid for the Food Concessionaire for the
GREAT AMERICAN LOVE AFFAIR (G.A.L.A.) and CULTURAL FESTIVAL
2001 to San Francisco Puffs & StuffofFort Lauderdale, Florida.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach, Florida,
hereby approves the rebid for the Food Concessionaire for the GREAT AMERICAN
LOVE AFFAIR (G.A.L.A.) AND CULTURAL FESTWAL 2001 to San Francisco
Puffs & Stuff of Orlando, Florida, a copy of that Agreement is attached hereto as
Exhibit "A".
Section 2. That this Resolution shall become effective immediately.
PASSED AND ADOPTED this
FLORIDA
kTTEST:
Cit~lerk ' -
day of February, 2001.
CITY OF BOYNTON BEACH,
C~~'~ __
mmissioner
Commissioner
IN WITNESS WHEREOF, The parties hereto have caused this.
agreement to be executed as of the day and year first above-written, in on (1)
counterpart of which shall for all purposes be deemed the original.
ATTEST:
CITY OF BOYNTON BEACH
PALM BEACH COUNTY, FLORIDA
CONTRACTOR
AUTHORIZED OFFICER
TITLE
(CORPORATE SEAL)
CONTRACT DOCUMENTS:
Requested City Commission
Meeting Dates
[] November 21, 2000
[] December 5, 2000
[] December 19, 2000
[] January 2, 2001
CITY OF BOYNTON BEACH
V-CONSENT AGENDA
Item B-1.
AGENDA ITEM REQUEST FORMc i
Date Final Form Must be Turned
in to City Clerk's Office
November 9, 2000 (5:00 p.m.)
November 22, 2000 (5:00 p.m.)
December 6, 2000 (5:00 p.m.)
December 20, 2000 (5:00 p.m.)
Requested City Commission
Meeting Dates
[] January 16, 2001
[] February 6, 2001
[] February 20, 2001
[] March 6, 2001
Date Final Form Must be Turned
in to City Clerk's Office
January 3, 2001 (5:00 p.m.)
January 17, 2001 (5:00 p.m.)
February 7, 2001 (5:00 p.m.)
February 21, 2001 (5:00 p.m.)
NATURE OF
AGENDA ITEM
[] Administrative [] Development Plans
[] Consent Agenda [] New Business
[] Public Hearing [] Legal
[] Bids [] Unfinished Business
[] Announcement [] Presentation
RECOMMENDATION: A motion to award the: "RE-BID FOOD CONCESSIONAIRE FOR THE GREAT
AMERICAN LOVE AFFAIR (G.A.L.A.) AND CULTURAL FESTIVAL - 2001 Bid# 023-2710-01/CJD to: SAN
FRANCISCO PUFFS & STUFF of Ft. Lauderdale, Florida for the FOOD PORTION ONLY with an income of
12,500.00.
CONTRACT PERIOD:
FEBRUARY 16, 2001 TO FEBRUARY 15, 2002
EXPLANATION: On December 27, 2000, Procurement Services received and opened one (1) bid for the FOOD
CONCESSIONIARES FOR THE GREAT AMERICAN LOVE AFFAIR (G.A.L.A.) AND THE CULTURAL
FESTIVAL 2001". After review of the one (1) proposal for FOOD ONLY,. it has been determined that SAN
FRANCISCO PUFFS & STUFF of Ft. Lauderdale, is a responsive, responsible bidder who meets all specifications.
Bob Howell, GALA Chairperson concurs with this recommendation (see attached memo #01-03).
PROGRAM IMPACT: The purpose of this bid was to seek vendors to provide concessionaire services for the "2001
GREAT AMERICAN LOVE AFFAIR (G.A.L.A.) AND CULTURAL FESTIVAL" to be held March 16, 17, 18, 2001,
located at the intersection of Ocean Avenue and Seacrest Blvd., Boynton Beach, Florida that attracts approximately
40-50,000 people.
FISCAL IMPACT: WE WILL RECEIVE $12,500.00 from San~f of Ft. Lauderdale,
Florida.
Deputy Director of Fifiancial Services '
City
Manager's
Signature
Procurement Services
Depamnent Name
City Attome~f/~nmanc6 / Human Resources
C: Bob Howell
File
Recreation GALA Chairperson
S:~BULLETIN~ORMS~GENDA ITEM REQUEST FORM.DOC
(FOOD CONCESSIONAIRE)
AGREEMENT
THIS AGREEMENT made this day of , .by
and between SAN FRANCISCO PUFFS & STUFF (hereinafter referred to as
"CONCESSIONAIRE) and CITY OF BOYNTON BEACH (hereinafter referred to as
"CITY"), hereby stipulated and agree to the following: WHEREAS,
CONCESSIONAIRE has been awarded the food concession rights for G.A.L.A.
scheduled for March 16,17, 18, 2001, to be located at the Intersection of Ocean Avenue
and Seacrest Blvd., Boynton Beach, Florida, according to the following conditions as
submitted in the CONCESSIONAIRE'S bid document:
CONCESSIONAIRE is responsible for all food vendor site planning, booth
construction, set-up, clean-up and steam clean cooking area after the event.
CONCESSIONAIRE will provide professional food vendors offering a variety of
menu items to sufficiently serve an expected crowd of 40,000 persons over the 3-day
period of the festival. With G.A.L.A. Committee approval, the CONCESSIONAIRE
may, in addition, utilize snack carts to supplement vendor stands.
CONCESSIONAIRE will provide between five (5) and ten (10) local, non-profit
organizations to serve as food vendors. The G.A.L.A. committee shall provide a
roster of such organizations who have previously participated and who shall be given
first right-of-refusal privileges for 2001.
The non-profit organizations (excluding any organization bidding on this project)
shall retain 100% of their gross revenue and their entry fee shall be $125.00.
5. CONCESSIONAIRE shall contract for ice service for all concession operations.
6. CONCESSIONAIRE will pay the CITY 100% of the non-profit entry fee and provide
a complete listing of all entries and the total of listed entry fees collected.
7. CONCESSIONAIRE will serve beverages such as hot cocoa, coffee and lemonade.
No juice drinks. No soda. No water. No iced tea. No sport drinks. Due to sponsor
agreements, the G.A.L.A. Committee reserves the right to designate the
product/brand sold.
CONCESSIONAIRE will provide fifteen (15) round picnic tables, sixty (60) chairs,
fifteen (15) umbrellas as indicated below:
Food Court Area:
15 round picnic tables
60 chairs
15 umbrellas
CONCESSIONAIRE shall pay the CITY a minimum flat fee of $12,500.00 in cash.
Twenty percent (20%) due upon the bid award by Boynton Beach CITY Commission
and eighty percent (80%) due no later than March 13, 2001.
10. In addition, please list anything else you could provide, in-kind or cash, to be
considered in this bid evaluation.
11.
12.
13.
14.
CONCESSIONAIRE shall be available to meet with the G.A.L.A. Committee to
discuss program format or any other pertinent information.
CONCESSIONAIRE shall' assume the responsibility for all permits for all food
vendors as required by the Palm Beach County Health Department.
CONCESSIONAIRE shall provide a list 'of potential vendors no later than February
9, 2001, along with a sample menu for the Committee's review and approval.
CONCESSIONAIRES shall procure and maintain for the duration of the agreement
Insurance against claims for damages to persons or property that may arise from or m
connection with the CONCESSIONAIRE'S operation. The cost of such insurance
shall be borne by the CONCESSIONAIRE. Insurance Companies must maintain a
B+ rating or higher as determined by A.M. Best Co.
a. Worker's Compensation: If CONCESSIONAIRE falls under the
State of Florida's Workeris Compensation Law, coverage shall be
-- provided for all employees. The coverage shall be for statutory
limits in compliance with the applicable state and federal laws.
The policy must include Employer's Liability with a limit of
$100,000 each accident.
bJ
Comprehensive General Liability: Coverages shall be provided for
all products and/or services provided by concessionaire.
Limits of coverage shall be based on the operation and exposure at
hand. Minimum acceptable coverage limits shall be $1,000,000.00.
Co
Business Auto Policy: Not required unless there is a specific
relationship to the contract. If required, the same limits listed
under Comprehensive General Liability shall apply.. This shall
include Owned Vehicles, Hired and Non-owned Vehicles, and
Employee non-ownership.
Deductibles and Self-Insured Retention: Any deductibles or self-
insured retention must be declared to and approved by the CITY.
At the option of the CITY, either the insurer shall reduce or
eliminate such deductibles or self-insured retention as respects the
CITY, its Officers, Officials, Employees or Volunteer; or the
CONCESSIONAIRE shall procure a bond guaranteeing payment
of losses and related investigation, claims administration and
defense expenses.
THE POLICIES ARE TO CONTAIN OR BE ENDORSED TO CONTAIN
THE FOLLOWING PROVISIONS:
The CITY of Boynton Beach, its Officers, Officials, Employees
and Volunteers shall be included as an Additional Insured on both
the Comprehensive General Liability, Business Auto Liability and
Umbrella Policies. The coverage shall contain no limitations on
the scope of protection afforded to the CITY, its Officers,
Employees or Volunteers.
go
Current, valid insurance policies meeting .the requirements herein
identified shall be maintained during the' duration of the named
project and shall be endorsed to state that coverage shall not be
suspended, voided or cancelled by either party, ~educed in
coverage or in limits except after thirty (30) days prior written
notice by certified mail, remm receipt requested, has been given to
the CITY.
It shall be the responsibility of the CONCESSIONAIRE or insure
that all Sub-lessees/Users comply with the same insurance
requirements that he is required to meet.
CONCESSIONAIRE shall inform his insurer to furnish, directly to
the CITY of Boynton Beach Risk Management Department,
Certificates of Insurance with original Endorsements affecting
coverage required within. The Certificates and Endorsements for
insurance policies are to be signed by a person authorized by that
insurer to bind coverage on its transmittal correspondence
displaying insurer's letterhead. Certificates are to be received and
approved by the CITY before activity commences. The CITY
reserves the right to require complete copies of all required
insurance policies at any time.
CONCESSIONAIRE'S insurance coverage shall be primary
insurance as respect to the CITY, its Officers, Officials, Employees
and Volunteers. Any insurance or self-insurance maintained by the
CITY shall be excess of the CONCESSIONAIRE'S insurance and
shall not contribute to it.
15. The CITY of Boynton Beach reserves the fight to renew this contract for one (1) year,
with vendor approval, for future G.A.L.A.'S.
16.
CONCESSIONAIRES shall provide to the CITy., as a part of the bid, a list of
festivals, fairs, and shows (including prior G.A.L.A. food and beverage experience)
for which they have served as CONCESSIONAIRE in the past four (4) years to
include the name, address and phone number of the person or persons with whom
they have contracted.
17.
CONCESSIONAIRE will submit a design plan for approval by G.A.L.A. Committee
by February 9, 2001. The plan will include a layout or plan,-sketch of the element
and color swatches or chips (or photographs). All food areas must be contained with
committee approved fencing or enclosures.
IN WITNESS WHEREOF, The parties hereto have caused this
agreement to be executed as of the day and year first above-written, in on (1)
counterpart of which shall for all purposes be deemed the original.
ATTEST:
CITY OF BOYNTON BEACH
PALM BEACH COUNTY, FLORIDA
By
CITY CLERK MAYOR
(CITY SEAL)
ATTEST:
CONTRACTOR
TITLE
AUTHORIZED OFFICER
(CORPORATE SEAL)
CONTRACT DOCUMENTS:
Approved at to correcmess
form:
CITY ATTORNEY
and
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TO:
VIA:
FROM:
DATE:
SUBJECT:
RECREATION DEPARTMENT
MEMORANDUM NO. 01-03
Bill Atkins, Deputy Director of Financial~ervices
Wally Majors, Recreation Director ~//fJ
Bob Howell, Chairperson for GALA Concessions
1/10/01
GALA CONCESSIONAIRE (FOOD &BEVERAGE) Bidg009-2710-01/CJI)
My recommendation would be to accept the bids from Kiwanis Club of Boynton Beach for
beverage and San Francisco Puffs & Stuffs for the food. The beverage & food concessionaires
will apply to The Great American Love Affair (GALA) and Cultural Festival - 2001.
RECEIVED
~JAN 122001 ~
IIUFIiCH~i~ OFFICE