R00-131RESOLUTION R 00-/~/
A RESOLUTiON OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, APPROVING
AMENDMENT #1 TO THE TASK ORDER 28B, FOR
ADDITIONAL SERVICES AT VARIOUS LIFT STATIONS;
AND PROVIDING AN EFFECTIVE DATE,
WHEREAS, on March 16, 1999, the City Commission approved Task Order
for Master Lift Station Rehabilitation Project (Stations #316 and #319); and
WHEREAS, the approval of the Task Order 28B prompted additional design
add two (2) new pumps at Lift Station #317 to handle future peak flows; also
included in the additional design services is the relocation and up grades of various
;lectrical equipment, etc.; and
WHEREAS, the new large primary duty pump will provide peak flow
in the event another pump goes out-of-service.
WHEREAS, upon recommendation of staff the City Commission of the City of
Boynton Beach, Florida, has determined that it is in the best interest of the residents
of the City of Boynton Beach to authorize and approve Amendment #1 to Task
Order 28B, for additional services at various lift stations.
NOW THEREFORE~ BE TT RESOLVED BY THE CI'TY COMMI'SSI'ON OF
THE CI'TY OF BOYNTON BEACH~ FLORI'DA:
Section 1. That the City Commission of the City of Boynton Beach hereby
to approves Amendment #1 to Task Order 28B, for additional services at various lift
stations.
Section 2.
passage.
That this Resolution shall become effective immediately upon
PASSED AND ADOPTED this /~' day of September, 2000,
Vice IVlayor
Co~mi~sioner -
Commissioner
A~E~:
'Cit-~lerk
Task Order 28B Amendment 1
June 13, 2000
Additional Services for Design of Lift Stations 316 and 319, to
Include Line Item Work for Can Pump Stations, and to Include
Rehabilitation of Lift Station No. 317 with Existing Task Order
No. 28B
A. Background
Lift Station No. 317 has two 88 HP pumps and one 25 HP jockey pump, all of which are
Davis-E .MU pumps. There is also a spare slot for a fourth pump. During peak flows both of
the large pumps are required to accommodate the flow. This does not provide the required
redundancy at the lift station. In addition the jockey pump is too small to pump against
system head during most times of the day. The City of Boynton Beach (CITY) has requested
CH2M HILL (CONSULTANT) to provide engineering services to install a new large pump
in the spare slot and replace the existing jockey pump with a larger one. The CITY also
wants to install a new transfer switch outside the pump building because hydrogen sulfide
has excessively corroded the existing transfer switch. These services are to be included with
the work in progress on Task Order 28B. In addition, a "Travel-All" hoist system shall also
be installed at Lift Station 317. The CITY would also like to replace all of the fans at Lift
Stations 316 and 319 and move the pump room electrical junction boxes to the upper level.
The CITY would also like to include a line item section to provide a mechanism for the
CITY to get the awarded Contractor to perform miscellaneous work for conversion of
various can pump stations to submersible pump stations.
The services proposed under this task order by the CONSULTANT will be to include the
can pump station line item verbiage in the specifications; replace the fans, electrical
modifications to the Lift Station 316 and 319 design; and to provide the engineering
services for design work, bid phase services, and services during construction for Lift
Station 317.
B. Scope of Services
The specific services to be provided by the CONSULTANT are as follows:
Task 1 - Engineering Design Services
Additional engineering design services are required to accomplish the following
improvements::
For Lift Station 317, size, select and specify a one large and one small (jockey) dry-pit
submersible pump. New pump suction and discharge side piping will be included in
the design. The plan shall be designed around Flygt pumps.
Provide new electrical for the two new pumps at Lift Station 317.
OFE~)O3670052/TO 288 AMEND'J A.DOC 1
PASSED AND ADOPTED this day of September, 2000.
CITY OF BOYNTON BEACH, FLORIDA
Hayor
Vice Hayor
Hayor Pro Tem
Commissioner
Commissioner
City Clerk
(Corporate Seal)
s:ca~Re~o~ifl Station
091100
· Provide new soft start for large pump in a separate corrosion resistant enclosure at Lift
Station 317.
· Replace the existing transfer switch at Lift Station 317. The new transfer switch shall be
located outside the pump building.
· Install "Travel-All" hoist and rail systems at Lift Station 317 to facilitate pump removal.
· Determine if existing power leads will conflict with new Travel-All system. Specify and
design new power leads routing if required.
· Include the line item verbage in the Specifications to create a vehicle for the CITY to get
the Contractor to perform work on various can pump stations.
· Replace all of the fans at Lift Stations 316 and 319.
· Relocate the pump power-leads junction-box to the upper floor at Lift Stations 316 and
319.
Develop a cost and time estimate to set up a monitoring test to determine the actual
existing flow rate into and out of Lift Station 319.
Prepare a new construction cost estimate.
Task 2 - Bid Phase Servicee
Bid phase services to be performed by the CONSULTANT are:
· Include Lift Station No. 317 with the bid package being prepared for Lift Stations 316
and 319.
· Respond to questions from prospective bidders and suppliers.
Task 3-.-Services During Construction
The following engineering services will be provided by CONSULTANT during the
construction of Lift Station 317. The services include construction administration, submittal
review, site visits, and construction observation, which are described in more detail below:
· Provide technical interpretations of the drawings, specifications, and Contract
Documents, and evaluate requested deviations from the approved design or
specification, and issue field orders as necessary.
· Review shop drawings and other data that the Contractor is required to submit. These
shall be reviewed for general conformance with the design concept of the project and
general compliance with the information given in the Contract documents.
· Conduct one additional monthly progress meeting and prepare written meeting
minutes.
Conduct 9 additional site visits to observe the progress and quality of the work and to
determine, in general, if the work is proceeding in accordance with the intent of the
Contract Documents.
· Make final review of construction to determine if work was completed in general
conformance of the Contract Documents.
OFa/003670052/TO 288 AMEND~ A. DOC 2
Prepare "record" drawings based on contractor supplied record information. The
Consultant will provide the City with two sets of full-size sets of record drawings and
an electronic version on diskette.
C. Additional Services
The CONSULTANT will provide additional services beyond the scope as authorized by a
separate task order or an amendment to this task order. Additional services may include,
but are not limited to, the following:
· Additional site visits.
· Any services during construction related to the line item work such as interpretations,
shop drawing review, meetings, site visits, inspections, or Record Drawings.
· Claims, litigation or other controversy in connection with this project.
D. Assumptions
Unless indicated otherwise in this Amendment, all assumptions contained in the original
Task Order 28B will remain in effect. In addition, the following assumptions were made
during the preparation of this Task Order 28B Amendment 1:
· CH2M HILL will not be responsible for any services during construction related to the
line item work.
· This Task Order as well as Task Order 28B shall be considered complete upon
certification of final completion of the specified work at Master Lift Stations 316, 317,
319 and 356. The line item work will not postpone closing out the rest of the work.
E. Obligations of the CITY
Unless indicated otherwise in this Amendment, all obligations of the CITY in the original
Task Order 28B will remain in effect.
F. Compensation
Compensation by the CITY to the CONSULTANT will be on a lump sum in accordance
with Article 2.A of the Agreement. The estimated compensation for the services described
in this Task Order is $24,890. The table below summarizes the estimated costs anticipated
for this task.
Lift Station 317 Rehabilitation Cost Estimate
Labor Labor
Days Costs Expenses Total
Task 1-Additional Design Services 13 $5,870 $4,710
Task 2-Bid Phase, Contract Execution, and Preconstruction Activities 4 $1,990 $280
Task 3-Services During Construction 16 $8,170 $3,870
Total 33 $16,030 $8,860
$10,580
$2,270
$12,040
$24,890
DFB/003670052/TO 28B AMENO1A.DOC 3
G. Schedule
The services to be provided under this Task Order depend upon the progress of the CITY
and the bid schedule. Services will be provided such that the CITY's interests will be
protected during the bid phase of the project. The redesigned Contract Documents will be
submitted to the CITY for review within 30 calendar days from the Notice to Proceed and
the receipt of design information from the CITY.
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By:.
Kurt Bressner, City Manager
Dated this day of ,2000.
SUBMTITED BY:
CH2M HILL, INC.
-Thc~mas M./[VlcC46rmi~k, P.G.
Vice President, Area Manager
Dated this ~cr day of -~//4 ,2000.
DFB/OO3670052/TO 288 AMEND1A.DOC 4
Task Order 28B Amendment 1
June 13, 2000
Additional Services for Design of Lift Stations 316 and 319, to
Include Line Item Work for Can Pump Stations, and to Include
Rehabilitation of Lift Station No. 317 with Existing Task Order
No. 28B
A. Background
Lift Station No. 317 has two 88 HP pumps and one 25 HP jockey pump, all of which are
Davis-EMU pumps. There is also a spare slot for a fourth pump. During peak flows both of
the large pumps are required to accommodate the flow. This does not provide the required
redundancy at the lift station. In addition the jockey pump is too small to pump against
system head during most times of the day. The City of Boynton Beach (CITY) has requested
CH2M HILL (CONSULTANT) to provide engineering services to install a new large pump
in the spare slot and replace the existing jockey pump with a larger one. The CITY also
wants to install a new transfer switch outside the pump building because hydrogen sulfide
has excessively corroded the existing transfer switch. These services are to be included with
the work in progress on Task Order 28B. In addition, a "Travel-All" hoist system shall also
be installed at Lift Station 317. The CITY would also like to replace all of the fans at Lift
Stations 316 and 319 and move the pump room electrical junction boxes to the upper level.
The CITY would also like to include a line item section to provide a mechanism for the
CITY to get the awarded Contractor to perform miscellaneous work for conversion of
various can pump stations to submersible pump stations.
The services proposed under this task order by the CONSULTANT will be to include the
can pump station line item verbiage in the specifications; replace the fans, electrical
modifications to the Lift Station 316 and 319 design; and to provide the engineering
services for design work, bid phase services, and services during construction for Lift
Station 317.
B. Scope of Services
The specific services to be provided by the CONSULTANT are as follows:
Task 1 - Engineering Design ServiCes
Additional engineering design services are required to accomplish the following
improvements::
For Lift Station 317, size, select and specify a one large and one small (jockey) dry-pit
submersible pump. New pump suction and discharge side piping will be included in
the design. The plan shall be designed around Flygt pumps.
Provide new electrical for the two new pumps at Lift Station 317.
OFt~'003670052./'ro 28B AMEND1A.DOC 1
Provide new soft start for large pump in a separate corrosion resistant enclosure at Lift
Station 317.
Replace the existing transfer switch at Lift Station 317. The new transfer switch shall be
located outside the pump building.
· Install "Travel-All" hoist and rail systems at Lift Station 317 to facilitate pump removal.
· Determine if existing power leads will conflict with new Travel-All system. Specify and
design new power leads routing if required.
Include the line item verbage in the Specifications to create a vehicle for the CITY to get
the Contractor to perform work on various can pump stations.
· Replace all of the fans at Lift Stations 316 and 319.
· Relocate the pump power-leads junction-box to the upper floor at Lift Stations 316 and
319.
Develop a cost and time estimate to set up a monitoring test to determine the actual
existing flow rate into and out of Lift Station 319.
Prepare a new construction cost estimate.
Task 2 - Bid Pha~ Services
Bid phase services to be performed by the CONSULTANT are:
· Include Lift Station No. 317 with the bid package being prepared for Lift Stations 316
and 319.
· Respond to questions from prospective bidders and suppliers.
Task 3--Services During Construction
The following engineering services will be provided by CONSULTANT during the
construction of Lift Station 317. The services include construction administration, submittal
review, site visits, and construction observation, which are described in more detail below:
· Provide technical interpretations of the drawings, specifications, and Contract
Documents, and evaluate requested deviations from the approved design or
specification, and issue field orders as necessary.
· Review shop drawings and other data that the Contractor is required to submit. These
shall be reviewed for general conformance with the design concept of the project and
general compliance with the information given in the Contract documents.
· Conduct one additional monthly progress meeting and prepare written meeting
minutes.
Conduct 9 additional site visits to observe the progress and quality of the work and to
determine, in general, if the work is proceeding in accordance with the intent of the
Contract Documents.
· Make final review of construction to determine if work was completed in general
conformance of the Contract Documents.
DFB/003670052./TO 288 AlvlENO1A. DOC 2
Prepare "record" drawings based on contractor supplied record information. The
Consultant will provide the City with two sets of full-size sets of record drawings and
an electronic version on diskette.
C. Additional Services
The CONSULTANT will provide additional services beyond the scope as authorized by a
separate task order or an amendment to this task order. Additional services may include,
but are not limited to, the following:
Additional site visits.
Any services during construction related to the line item work such as interpretations,
shop drawing review, meetings, site visits, inspections, or Record Drawings.
· Claims, litigation or other controversy in connection with this project.
D. Assumptions
Unless ~indicated otherwise in this Amendment, all assumptions contained in the original
Task Order 28B will remain in effect. In addition, the following assumptions were made
during the preparation of this Task Order 28B Amendment 1:
· CH2M HILL will not be responsible for any services during construction related to the
line item work.
This Task Order as well as Task Order 28B shall be considered complete upon
certification of final completion of the specified work at Master Lift Stations 316, 317,
319 and 356. The line item work will not postpone closing out the rest of the work.
E. Obligations of the CITY
Unless indicated otherwise in this Amendment, all obligations of the CITY in the original
Task Order 28B will remain in effect.
F. Compensation
Compensation by the CITY to the CONSULTANT will be on a lump sum in accordance
with Article 2.A of the Agreement. The estimated compensation for the services described
in this Task Order is $24,890. The table below summarizes the estimated costs anticipated
for this task.
Lift Station 317 Rehabilitation Cost Estimate
Task 1-Additional Design Services
Task 2-Bid Phase, Contract Execution, and Preconstruction Activities
Task 3-Services During Construction
Total
Labor labor
Days Costa Expenses Total
13 $5,870 $4,710 $10,580
4 $1,990 $280 $2,270
15 $8,170 $3,870 $12,040
33 $16,030 $8,860 $24,890
DFBJ003670052/TO 288 AMENO1A.DOC 3
G. Schedule
The services to be provided under this Task Order depend upon the progress of the CITY
and the bid schedule. Services will be provided such that the CITY's interests will be
protected during the bid phase of the project. The redesigned Contract Documents will be
submitted to the CITY for review within 30 calendar days from the Notice to Proceed and
the receipt of design information from the CITY.
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By:.
Kurt Bressner, City Manager
Dated this __ day of
,2000.
SUBMITTED BY:
CH2M HILL, INC.
Thomas t~. M~. rrr~ck,-P.G.~--
Vice President, ~.rea Manager
Dated this 2rJday of .~/~ ,2000.
DFE~'OO3~70052/'rO 28B AUEND1A.DOC 4
Task Order 28B Amendment 1
June 13, 2000
Additional Services for Design of Lift Stations 316 and 319, to
Include Line Item Work for Can Pump Stations, and to Include
Rehabilitation of Lift Station No. 317 with Existing Task Order
No. 28B
A. Background
Lift Station No. 317 has two 88 HP pumps and one 25 HP jockey pump, aH of which are
Davis-EMU pumps. There is also a spare slot for a fourth pump. During peak flows both of
the large pumps are required to accommodate the flow. This does not provide the required
redundancy at the lift station. In addition the jockey pump is too small to pump against
system head during most times of the day. The City of Boynton Beach (CITY) has requested
CH2M HILL (CONSULTANT) to provide engineering services to install a new large pump
in the spare slot and replace the existing jockey pump with a larger one. The CITY also
wants to install a new transfer switch outside the pump building because hydrogen sulfide
has excessively corroded the existing transfer switch. These services are to be included with
the work in progress on Task Order 28B. In addition, a "Travel-All" hoist system shah also
be installed at Lift Station 317. The CITY would also like to replace all of the fans at Lift
Stations 316 and 319 and move the pump room electrical junction boxes to the upper level.
The CITY would also like to include a line item section to provide a mechanism for the
CITY to get the awarded Contractor to perform miscellaneous work for conversion of
various can pump stations to submersible pump stations.
The services proposed under this task order by the CONSULTANT will be to include the
can pump station line item verbiage in the specifications; replace the fans, electrical
modifications to the Lift Station 316 and 319 design; and to provide the engineering
services for design work, bid phase services, and services during construction for Lift
Station 317.
B. SCope of Services
The Specific services to be provided by the CONSULTANT are as follows:
Task 1 - Engineering Design Services
Additional engineering design services are required to accomplish the following
improvements::
· For Lift Station 317, size, select and specify a one large and one small (jockey) dry-pit
submersible pump. New pump suction and discharge side piping will be included in
the design. The plan shall be designed around Flygt pumps.
· Provide new electrical for the two new pumps at Lift Station 317.
OFa/00367(X)52/TO 286 AMENOIA.DOC 1
· Provide new soft start for large pump in a separate corrosion resistant enclosure at Lift
Station 317.
· Replace the existing transfer switch at Lift Station 317. The new transfer switch shall be
located outside the pump building.
· Install "Travel-Ail" hoist and rail systems at Lift Station 317 to facilitate pump removal.
· Determine if existing power leads will conflict with new Travel-AH system. Specify and
design new power leads routing if required.
· Include the line item verbage in the Specifications to Create a vehicle for the CITY to get
the Contractor to perform work on various can pump stations.
· Replace all of the fans at Lift Stations 316 and 319.
· Relocate the pump power-leads junction-box to the upper floor at Lift Stations 316 and
319.
Develop a cost and time estimate to set up a monitoring test to determine the actual
existing flow rate into and out of Lift Station 319.
Prepare a new construction cost estimate.
Task 2 - Bid Phase Services
Bid phase services to be performed by the CONSULTANT are:
· Include Lift Station No. 317 with the bid package being prepared for Lift Stations 316
and 319.
· Respond to questions from prospective bidders and suppliers.
Task 3--Services During Construction
The following engineering services will be provided by CONSULTANT during the
construction of Lift Station 317. The services include construction administration, submittal
review, site visits, and construction observation, which are described in more detail below:
Provide technical interpretations of the drawings, specifications, and Contract
Documents, and evaluate requested deviations from the approved design or
specification, and issue field orders as necessary.
Review shop drawings and other data that the Contractor is required to submit. These
shah be reviewed for general conformance with the design concept of the project and
general compliance with the information given in the Contract documents.
Conduct one additional monthly progress meeting and prepare written meeting
minutes.
Conduct 9 additional site visits to observe the progress and quality of the work and to
determine, in general, if the work is proceeding in accordance with the intent of the
Contract Documents.
· Make final review of construction to determine if work was completed in general
conformance of the Contract Documents.
OFa/003670052/TO 288 AMENO1A. DOC 2
Prepare "record" drawings based on contractor supplied record information. The
Consultant will provide the City with two sets of full-size sets of record drawings and
an electronic version on diskette.
C. Additional Services
The CONSULTANT will provide additional services beyond the scope as authorized by a
separate task order or an amendment to this task order. Additional services may include,
but are not limited to, the following:
· Additional site visits.
· Any services during construction related to the line item work such as interpretations,
shop drawing review, meetings, site visits, inspections, or Record Drawings.
· Claims, litigation or other controversy in connection with this project.
D. Assumptions
Unless indicated otherwise in this Amendment, all assumptions contained in the original
Task Order 28B will remain in effect. In addition, the following assumptions were made
during the preparation of this Task Order 28B Amendment 1':
· CH2M HILL will not be responsible for any services during construction related to the
line item work.
· This Task Order as well as Task Order 28B shall be considered complete upon
certification of final completion of the specified work at Master Lift Stations 316, 317,
319 and 356. The line item work will not postpone dosing out the rest of the work.
E. Obligations of the CITY
Unless indicated otherwise in this Amendment, all obligations of the CITY in the original
Task Order 28B will remain in effect.
F. Compensation
Compensation by the CITY to the CONSULTANT will be on a lump sum in accordance
with Article 2.A of the Agreement. The estimated compensation for the services described
in this Task Order is $24,890. The table below summarizes the estimated costs anticipated
for this task.
Lift Station 317 Rehabilitation Cost Estimate
Labor Labor
Days Costs Expenses Total
Task 1-Additional Design Services 13
Task 2-Bid Phase, Contract Execution, and Preconstruction Activities 4
Task 3-Services During Construction 16
Total 33
$5,870 $4,710 $10,580
$1,990 $280 $2,270
$8,170 $3,870 $12,040
$16,030 $8,860 $24,890
DFB/003670052/'FO 288 AMEND1A.DOC 3
G. Schedule
The services to be provided under this Task Order depend upon the progress of the CITY
and the bid schedule. Services will be provided such that the CITY's interests will be
protected during the bid phase of the project. The redesigned Contract Documents will be
submitted to the CITY for review within 30 calendar days from the Notice to Proceed and
the receipt of design information from the CITY.
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By:
Kurt Bressner, City Manager
Dated this __ day of' ,2000.
SUBMITTED BY:
CH2M HILL, INC.
C0 ck/V.C.
Vice President, Area Manager
Dated this ge,,' day of ~ ,2000.
0FB/003670052/TO 288 AIdENO1A.DOC 4
CH2MHILL
July 11, 2000
152734.LS.01
CH2M HILL
Hillsboro Executive Center North
800 Fairway 'Drive
Suite 350
Deerfieid Beach, FL
33441 - 1831
Tel 954.426,4008
Fax 954.698.6010
Mr. Mark Law
City of Boynton Beach
124 E. Woolbright Road
Boynton Beach, FL 33435
Subject: Additional Work for Master Lift Station Rehabilitation, Lift Stations 316 and 319
and Inclusion of Work for Lift Station 317
Dear Mr. LaW:
During the course of the design phase of this project, the City has requested that several
additional items be included that were outside the scope of the original Task Order (Task
Order No. 28B). These items included installation new pumps at Lift Station 317 since the
existing pumps can no longer accommodate the influent flows to the station. The specific
additional items provided under this Task Order Amendment include the following:
· Installation of 2 new pumps at Lift Station 317. The existing pumps can not individually
keep up with peak flows. The new large primary duty pump will provide peak flow
redundancy in the event a pump goes out-of-service. The existing jockey pump can not
pump into the force main due to high pressures. The new larger jockey pump will allow
the pump station to utilize jockey pump operation, which reduces pumping costs and
increases the operating life of the primary pumps.
The transfer switch at Lift Station 317 is corroding due to hydrogen sulfide attack. The
City has requested that the corroded transfer switch be replaced with a new transfer
switch located outside the lift station structure.
Installation of a "Travel-All" hoist and rail system at Lift Station 317. The City has been
very satisfied with the installation of the hoist and rail system at Lift Station 309 and has
initiated their installation several of the larger lift stations. The hoist and rail system
significantly reduces the difficulty in removing pumps and valves from the dry-pit
rooms for maintenance.
To increase operator safety, the City has elected to relocate the pump power-leads
junction-boxes to the upper floor at Lift Stations 316 and 319.
To facilitate contracting work out on other smaller can pump stations, the City has
requested line-item verbiage be included in the Bid Documents. This will permit the City
to have a predetermined price for the additional work.
Mr. Mark Law
Page 2
July 11, 2000
152734.LS.01
The City requested CH2M HILL to determine the costs associated with conducting a
pressure and flow test on the Lift Station 319 force main. The City wanted to know this
information to accurately size future pumps.
· The ventilation fans are severely corroded at Lift Stations 316 and 319. The City has
requested that replacement of these fans be included in the Bid Documents.
As shown in the following table, the total amount of additional fee requested at this time is
$24,890.
Additional Costs for SDC Services
Labor Days Labor Costs Expenses Total Costs
33 $16,030 $8,860 $24,890
I would like to discuss this request with you at your earliest convenience. I can be reached at
561-737-6665. Your consideration in this matter is appreciated.
Sincerely,
CH2M HILL ~/?
David Schuman, P.E.
Project Manager
DFB \ 003674064 \ SET1577. DOC
m