R02-141RESOLUTION R02- ! q I
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE MAYOR AND
CITY CLERK TO EXECUTE A SECOND AMENDED
INTERLOCAL AGREEMENT BETWEEN SOUTH
PALM BEACH COUNTY PUBLIC SAFETY
COMMUNICATIONS COOPERATIVE (BOYNTON
BEACH, DELRAY AND BOCA RATON) AND PALM
BEACH COL~TY FOR THE USE OF THE COUNTY
SMART ZONE SWITCH; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Second Amended Interlocal Agreement is designed
to standardize the County's Smart Zone Agreement relative to mutual aide,
use of specific channels and programming issues;
WHEREAS, with the recent inclusion of Palm Beach County Fire
Rescue on the 800 HHz system, talk group usage, monitoring and
standardization of talk group templates were added.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COMMISSION OF, THE CITY OF BOYNTON BEACH, FLORIDA,
THAT:
Section 1. Upon recommendation of staff, this Commission does
hereby authorize and direct the Mayor and City Clerk to execute the Second
Amendment to the Interlocal Agreement between South Palm Beach County
Public Safety Communications Cooperative and Palm Beach County, which is
attached hereto as Exhibit "A".
Section 2 That this Resolution shall become effective
immediately upon passage.
PASSED AND ADOPTED this &o day of August.
CITY BO ON EACH~ FLORIDA
ATTEST:
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R2003 0174 FEB 942003
INTERLOCAL AGREEMENT
This Amendment #2 to an INTERLOCAL AGREEMENT, is made and entered into this day of
_, 2002, by and between PALM BEACH COUNTY, a political subdivision of the State of Florida
( "COUNTY ") and the cities of BOCA RATON ( "BOCA RATON") and DELRAY BEACH
( "DELRAY BEACH ") and BOYNTON BEACH ( "BOYNTON BEACH "), each a separate municipal
corporation existing under the laws of the State of Florida.
WITNESSETH
WHEREAS, the Cities of Boca Raton, Delray Beach, and Boynton Beach, have established via interlocal
Agreement the South Palm Beach County Public Safety Communications Cooperative for the purpose
of expanding the geographic use of available frequencies for mutual assistance and daily activities and for
the establishment and operation of radio communications systems; and
WHEREAS, the COUNTY has purchased, designed, installed, and committed to the operation of an 800
MHz Trunked Radio System to meet the needs of the Palm Beach County Sheriff's Office, Palm Beach
County Fire Rescue, Palm Beach County Emergency Management Service, and various Palm Beach
County general government agencies; and
WHEREAS, the COUNTY and the Cities have determined that the ability to provide interoperable
systems is critical to the effective and efficient provision of public safety services; and
WHEREAS, it has been determined mutually beneficial to all Parties to execute this Agreement which
sets forth the parameters under which the radio systems of the Cities and the COUNTY can be connected
saving the taxpayers money of both the COUNTY and the Cities as well as the opportunity to receive
the public safety benefit of interoperability;
WHEREAS, Section 163.01, Florida Statutes, permits public agencies to enter into Interlocal Agreements
to jointly exercise any power, privilege, or authority which such agencies share in common and which
each might exercise separately; and
WHEREAS, the parties agree that this Amendment #2 is appropriate to update the original Interlocal
Agreement, as amended from time to time, and that this amended agreement rescinds and terminates
Agreement #2001- 0199,and replaces it in its entirety:
NOW THEREFORE, in conjunction with the mutual covenants, promises and representations contained
herein the parties hereto agree as follows.
SECTION 1: Purpose
The purpose of this Agreement is to set forth the parameters under which; 1) the COUNTY will
make specific components of its 800 MHz Trunked Radio System available to the COOPERATIVE in
order to provide for interoperable radio communications between the COUNTY and the cities
participating in the COOPERATIVE and 2) identify the use and monitoring requirements for the
Common Talk Groups established on the County System.
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SECTION 2: Definitions
2.01 Boynton Beach Site The City of Boynton Beach's primary radio communications
site located in Tract B, Rolling Green Ridge Second Addition, City of Boynton Beach.
2.02 Central Hub The Central Hub consists of the radio communications system
operated by the City of West Palm Beach and includes those cities utilizing the system through interlocal
agreement with the City of West Palm Beach.
2.03 Cities The City of Boca Raton, the City of Delray Beach, and the City of Boynton
Beach, as individual entities, but used in context of this Agreement to mean each city acting in the
collective.
2.04 City- County Roaming Talk Group Talk groups established on a municipal radio
communications system for which the SmartZone controller will assign channel resources on the County's
communications systems when units from the talk group are registered on the System.
2.05 Common Countywide Talk Groups Talk groups established on the County's
communications system that are made available to municipalities and other non - County agencies. These
talk groups must be programmed into agency radios and be selected by the user.
2.06 County Talk Groups: Talk groups established on the County's cmmunication
system that are made available to county agencies providing for inter - departmental communications. These
talk groups are reserved for particular departments /agencies and only available to outside departments by
separate agreements.
2.07 Controller The Controller is the group of equipment components that provide
audio routing and control signaling functions required to interface various independent communications
system and provides interoperable operations between the individual systems.
2.08 Cooperative The South Palm Beach County Public Safety Communications
Cooperative which was established by BOCA RATON, DELRAY BEACH AND BOYNTON BEACH
to collectively provide a radio communications system which provides radio communications for the three
cities. All references to the COOPERATIVE shall also refer to each of the Cities of Boca Raton, Delray
Beach and Boynton Beach and to the approval of all actions of the COOPERATIVE by the Cities
pursuant to the Interlocal Agreement establishing the COOPERATIVE dated 2/2/98.
2.09 Cooperative's System The 800 MHz trunked radio system or systems, funded,
purchased, installed, maintained and owned by the COOPERATIVE or the individual cities. The system,
or systems, shall include the fixed network and field radio transmitting and receiving equipment,
microwave equipment and/or leased communication transport lines as required for communications
between sites, dispatch center equipment and facilities required for the operations of each city's public
safety and government services functions, and the towers and physical facilities require to house and
maintain the system equipment.
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2.10 CSOPAC Communications System and Operations Policy Advisory Committee
established to develop policies for the system in which both the COUNTY and the COOPERATIVE
participate.
2.11 CRSSC Countywide Radio System Steering Committee established to oversee
implementation of the policies established by the CSOPAC and to modify existing policies or create new
policies as required over the life of the System.
2.12 Microwave System A communications system utilizing frequencies in the
microwave range to route audio and control signals between sites in a multi -site communications system.
2.13 Network Administrator: Is the County staff position responsible for maintenance
and administration of the COUNTY system including the Smart Zone Controller.
2.14 North Hub The North Hub is a communications system proposed to be
developed by the municipalities in the northern County area.
2.15 Parties All entities that have executed this Agreement which include the
COUNTY, BOCA RATON, DELRAY BEACH AND BOYNTON BEACH.
2.16 Prime Site The location of the County's Smart Zone' Controller.
2.17 Radio Alias: The unique name assigned to an operator's radio that displays on
the dispatchers console when a radio transmits.
2.18 Roaming Feature A feature of the Smart Zone controller that allows units from
specified talk groups to register onto communications systems associated with the Smart Zone controller
when beyond the coverage of their primary system. Additionally these talk groups are assigned
communications channels on the systems where units registered when there is talk group activity.
2.19 South Hub The South Hub refers to the communications system, facilities and
operations proposed by the South Palm Beach County Communications Cooperative.
2.20 System The 800 MHz Trunked Radio system funded, purchased, installed,
maintained and owned by the County. The system will include fixed and field transmitting and receiving
equipment, a microwave system for communications between sites, remote and prime site control and
management equipment, dispatch consoles and related equipment and a Smart Zone controller located at
the prime site.
2.21 System Administrator: An employee within the County's Communication
Division of the Department of Facilities Development & operations Department responsible for day to
day administration and management of the System and County's designated contact person pursuant to
various sections of this Agreement.
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SECTION 3: COUNTY'S 800 MHz Trunked Radio System
3.01 The COUNTY has purchased, installed, and operates a Smart Zone"' Controller, capable
of expansion to 48 ports, at its Prime Site. The COUNTY will solely fund the purchase and own the
Controller. The COUNTY will allow the COOPERATIVE to connect to the Controller utilizing a
maximum of nine (9) ports.
3.02 COOPERATIVE agrees to pay its fair share of the operation and maintenance
costs associated with the Controller on pro rata basis. The operations and maintenance costs to be
included are: system administration costs (which includes personnel costs), utilities, equipment, software
and component renewal, replacement costs, and controller maintenance costs (which may be out - sourced
or performed by the County). The COOPERATIVE'S maintenance costs are calculated in Section 5.01
and 5.012 of this Agreement.
3.03 COOPERATIVE will be solely responsible for any and all permitting and /or
licensing costs associated with its use of the Controller.
3.04 COOPERATIVE will be solely responsible for any and all costs associated with
the purchase of equipment components, modules, interfacing hardware and the installation services
required to utilize the Smart Zone "' Controller.
3.05 The COOPERATIVE agrees that only the COUNTY will connect to, expand,
or otherwise modify System components which are owned by the COUNTY. The COOPERATIVE will
fund such actions to be undertaken by the COUNTY on the COOPERATIVE's behalf, and pursuant
to the terms of this Agreement.
3.06 The COOPERATIVE will only be financially responsible for those actions
undertaken on the COOPERATIVE's behalf when the COOPERATIVE has agreed to the costs in
writing prior to commencement of the activity.
SECTION 4: County's Digital Microwave Communications System
4.01 Pursuant to a separate agreement between the COUNTY and BOYNTON
BEACH, the COUNTY will locate digital microwave communications equipment at the Boynton Site.
The COUNTY will allow the COOPERATIVE to use the microwave system as a communication path
between the COOPERATIVE and the Controller located at the COUNTY's Prime Site.
4.011 Boynton Beach will solely utilize the 6 T1 capacity in the Microwave System
reserved for use by the COOPERATIVE pursuant to separate agreement and that Delray
Beach and Boca Raton will transport from their systems to the COUNTY's Prime Site
via leased Tls and not via the Microwave System.
4.012 If Delray Beach and Boca Raton subsequently decide to utilize the Microwave
System directly from their respective systems to the COUNTY's Prime Site, the
individual City will be totally responsible for all costs associated with the purchase,
installation, ownership, operations and maintenance of equipment solely for its benefit.
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The provisions of Section 4.03 will also then apply to Delray Beach and /or Boca Raton.
4.02 COOPERATIVE will be solely responsible for all costs associated with interfaces between
the Microwave System or the commercial telephone system and the COOPERATIVE's radio system.
4.03 The COOPERATIVE agrees that only the COUNTY will connect to, expand,
or otherwise modify Microwave System components which are owned by the COUNTY.
COOPERATIVE will fund such actions to be undertaken by the COUNTY on the COOPERATIVE's
behalf, and pursuant to the terms of this Agreement.
SECTION 5: COOPERATIVE's Maintenance and Administration Costs
5.01 The COOPERATIVE shall pay an annual maintenance and administration fee
based on the following percentage of staff and material costs. The costs provided below present as not to
exceed cost through October 2003. The costs for agencies using the Smart Zone Controller are derived as
follow: the capped Estimate Annual Costs for fiscal 2003 are multiplied by the fixed percentages and the
sum of the costs for each category are apportioned out to the user agencies based on the number of active
talk groups for each agency. As additional non - County users connect directly to the Smart Zone
Controller, the COOPERATIVE'S percentage of the total cost will reduce.
Estimated Annual Annual
Staff or Materials Cost Percent Cost
Network Administrator $75,000 20% $15,000
Network Engineer $67,000 10% $ 6,700
Field Engineer $50,500 10% $ 5,050
Data Entry $25,000 10% $ 2,500
Parts /Supplies /Software $50,000 30% $15,000
Total $44,250
5.011 The COUNTY reserves the right to charge the COOPERATIVE on a time and
materials basis for the after hours emergency trouble reports that are not the result of a
failure of the Smart Zone Controller, the Ambassador switch, microwave system or related
subsystems or software.
5.02 The COUNTY shall inform the COOPERATIVE of any adjustments to the
maintenance administration costs each year during the month of March. The COOPERATIVE
shall pay the maintenance and administration fees as a check payable to the Board of County
Commissioners. The COUNTY shall invoice for payment in October and payment shall be due
November 30` Each year the COUNTY shall re- calculate the fees provided in this Agreement.
The new calculation shall consider increases to the number of active talk groups and annual
maintenance and administrative costs. Using the allocation methodology described in this
Agreement, the costs contained in Section 501 can be modified annually based on a letter
agreement executed by the County Administrator (of his designee) and the Chairman of the
COOPERATIVE.
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5.03 The COOPERATIVE shall provide to the COUNTY copies of their software licenses
for the use of the Smart Zone system features associated specifically with the COOPERATIVE. These
licenses shall be submitted to the COUNTY prior to the COOPERATIVE commencing operations on
the SmartZone Controller and renewals shall be provided thereafter as prescribed by the license(s).
5.04 The COOPERATIVE shall have the authority to connect and utilize the features and
capabilities of the Smart Zone Controller to provide interoperability between the cities of the
COOPERATIVE and other agencies as may be authorized at a future date. The COOPERATIVE shall
have access authority to the SmartZone Controller that will allow the COOPERATIVE to establish talk
groups and subscriber units on the System within the allotments provided in Attachment B to this
Agreement. The COOPERATIVE shall program talk groups or subscriber units for operation only on
radio systems owned and operated by the cities of Boynton Beach, Delray Beach and Boca Raton.
5.05 The COUNTY shall attempt to notify the COOERATIVE a minimum of seventy two
hours in advance of all scheduled interruptions of the Smart Zone Controller's capabilities. The COUNTY
shall make every effort to limit scheduled interruptions of the Smart Zone Controller service to no longer
than ninety minutes. Scheduled interruptions of service shall occur between 2:00 a.m. and 6:00 a.m.
whenever possible.
5.06 The COOPERATIVE shall be responsible for maintaining the equipment components
that make up the COOPERATIVE'S System and the associated equipment used to interface with the
County's system.
5.07 The COOPERATIVE shall have the authority to utilize private call and telephone
interconnect features for the operations of their agencies. The COOPERATIVE recognizes that the
COUNTY'S use of the System does not include these features. As a result, additional equipment and
software licenses may be required to implement these features.
SECTION 6: System Capacity Forecast Assumptions
6.01 The COUNTY and the COOPERATIVE agree that it would be mutually beneficial to
maximize the number of city-county talk groups with capabilities for System -wide roaming. The system
design forecast does not project any System capacity is available to achieve this objective. However, as the
System is used, the COUNTY will have actual System use data that can be used in lieu of the System use
assumptions used for the original system capacity projection. The COUNTY agrees to periodically
reevaluate law enforcement's use of the System compared to the use projections. The specifics of this
evaluation are identified in Attachment A to this Agreement.
6.02 Roaming shall be allowed between the radio systems of the COOPERATIVE members
at the discretion of the COOPERATIVE. Roaming shall not be allowed, as of the date of this Agreement,
from COOPERATIVE systems onto the COUNTY system nor from the COUNTY system onto the
COOPERATIVE systems.
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SECTION 7: COOPERATIVE's Acknowledgment of COUNTY Expenditure
The COOPERATIVE acknowledges that by entering into this Agreement, the COUNTY has
allowed the COOPERATIVE to save in excess of $1,000,000 as well as avoid costs associated with
establishing a microwave link from the Boynton site to the Prime Site in excess of $125,000.
SECTION 8: COUNTY'S Obligations to COOPERATIVE's System
8.01 Nothing in this Agreement shall represent a commitment by the COUNTY, or shall be
construed as intent by the COUNTY, to fund any portion of the COOPERATIVE's System.
8.02 After system acceptance warranty expiration, the COUNTY shall provide a response by
a qualified technician to failures of Smart Zone functionality that impact the operation of any of the
COOPERATIVE'S radio systems within two hours of being notified of such failure. The COUNTY
shall take all possible actions to restore Smart Zone functionality to full operation without delay.
8.03 COOPERATIVE shall give the COUNTY twenty four hours notice of the need to access
the Smart Zone Controller facility for routine maintenance or installation of COOPERATIVE equipment.
8.04 COOPERATIVE shall have continuous access to the SmartZone Controller facility to
repair problems with their connectivity systems. After hours access shall be provided through the
emergency trouble reporting procedures established for the System.
SECTION 9: Utilization of Countywide Common Talk Groups
9.01 The EMS Talk Groups were implemented specifically for emergency medical
communications between the emergency providers and hospitals in and around Palm Beach County. The
usage of the talk groups are defined below.
9.011 Scenario of Usage
1. A field unit requesting communication with a hospital will request communication
with a hospital through the Palm Beach County EMS Dispatch Center on the MED
Control Talk Group.
2. The EMS Dispatch Center will assign the unused MED Talk Group and request the
field unit switch to the appropriate MED Talk Group.
3. The EMS Dispatch Center will contact the hospital and perform a console patch
between the Hospital Talk Group and the corresponding MED Talk Group uniting
the field unit and the hospital. The units will commence communication with
dispatch intervention.
4. At the conclusion of the communication, the Dispatch Center will break the patch
between the talk groups and return the MED Talk Group back to the pool for other
users.
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9.02 The Common Talk Groups were implemented specifically for inter- agency communication
among multiple agencies, regardless of their specific discipline or affiliation. They were also created to
allow communications between agencies without requiring cross - programming operational talk groups in
each agencies radios. Proper usage of the Common Talk Groups are defined below.
9 021 Scenario of usage:
1. A unit requesting to coordinate a multi jurisdictional operation or call for mutual
assistance, places a call on the Call Talk Group for the appropriate discipline (ie.
Law Enforcement, Fire Rescue, or Local Government) to the dispatch center of the
required agency(ies).
2. The responding dispatch center assigns one of the Common Talk Groups to the
requesting unit and contacts its agency's unit(s) and request the user switch to the
corresponding talk group.
3. The participating units would communicate on the Common Talk Group(s) and
upon completion of the operation, the talk -group is cleared of all radio traffic and
put back into the pool for other agencies.
9 022 Examples of approved usage for Common Talk Group are following:
1. Working talk group for multiple agencies fighting a fire together.
2 Coordination during a police chase through multiple jurisdictions.
3. Coordination during disaster recovery.
4. Coordination for a special event which requires participation of multiple agencies
and disciplines. (i.e.. undercover operations, investigations, perimeter
communications, fire ground coordination, etc.)
5. Coordination for scene security and establishment of landing zone for aircraft.
In addition, the Common Talk Groups could be used by any agency experiencing
catastrophic failures of their own communication system for a predetermined amount of
time. A request to utilize the Common Talk Groups for this situation requires permission
of the System Administrator. Once approved by the System Administrator, the Common
Talk Groups could be temporanly utilized until repair of the agency's communication
system is complete.
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9 03 The Common Talk Groups shall not be used for every-day routine communications.
9.031 Examples of improper use are the following:
1. As an extra talk group for agencies that have cross programming agreements and
duplicate talk groups programmed into their radios.
2. To provide an extra working talk -group for a single agency supporting a special
event or operation. (i e.. undercover operations, investigations, perimeter
communications, fire ground coordination, etc.)
3. As an additional dispatch, administrative, or car -to car talk -group for use by a single
agency.
SECTION 10: Frequencies
The Parties agree that the frequencies held by Palm Beach County and the frequencies held by the
COOPERATIVE shall be separate and shall be implemented and used at the sole discretion of the
individual parties.
SECTION 11: Liability
The parties to this Agreement and their respective officers and employees shall not be deemed to
assume any liability for the acts, omissions and negligence of the other party. Further, nothing herein shall
be construed as a waiver of sovereign immunity by either party, pursuant to Section 768.28, Florida
Statutes.
SECTION 12: Term of Agreement
The term of this Agreement shall be for a period of five (5) years from execution. The Agreement
may be renewed for a period of three (3) years upon written modification by all Parties. Should the
Agreement not be renewed at any time in the future, the provisions of the termination clause shall apply.
SECTION 13: Amendments to this Agreement
13.01 This Agreement may be amended from time to time by written amendment by all Parties.
13.02 In the future, if the County enters into an agreement(s) with other municipalities which
terms are more favorable than those contained in this Agreement, the County agrees to amend this
agreement, by written amendment executed by the County Administrator or his designee, the Director
of Facilities Development & Operations to match the more favorable. This provision does not apply to
Sections 4 and 7 of this Agreement.
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SECTION 14: Termination
14.01 The COUNTY can only terminate this Agreement as a result of any default of the
COOPERATIVE pursuant to this Agreement.
14.02 The COOPERATIVE may terminate the Agreement with 60 days notice to the
COUNTY. All improvements made to the SmartZone Controller, the Ambassador Switch, the
microwave system, and related subsystems by the COOPERATIVE, or on its behalf, shall remain part
of the equipment where installed and ownership shall transfer to the COUNTY.
SECTION 15: Administration
15.01 The Palm Beach County Communications Divisions is charged with responsibility for
administering the System. Within the Communications Division a position with the title of 800 MHz
System Administrator will be the City's day to day contact and can be reached at 561- 233 -4417. The
Communications Division is staffed from 0800 to 1700 hours Monday through Friday, excluding County
holidays. After hours emergency contact can be made through the County's Fire Rescue Dispatch Center
at 561- 712 -6550 and the appropriate contact will be made.
15.02 The administrative policies for the SmartZone Controller shall be established by the
CRSSC. The COUNTY and the COOPERATIVE agree to abide by the policies so established.
15.03 The COOPERATIVE shall assign representative to attend the User Committee
meetings for each of the law enforcement, fire rescue and public works disciplines for which the Cities
have subscriber units programmed on the System. Participants at these meetings will discuss all system
maintenance and administration issues. Non - critical problems or suggested changes shall be presented at
the meetings. As agreed to by the user Committee members, issues discussed at the meetings shall be
forwarded to the Network Administrator of the CRSSC for final approval.
15.04 The COOPERATIVE shall be responsible for adhering to the policies and procedures
established for System use. Should the COOPERATIVE not follow the established procedures, there shall
be three warnings before corrective action is taken. The CRSSC shall have the authority to direct the
Network Administrator to implement modification to the network including disabling units or disabling
access to the System.
15.05 The COOPERATIVE shall receive certain access codes to the Palm Beach County
system and shall be responsible to safe guard the code information from release to unauthorized parties.
Service staff directly employees by the Cities of the COOPERATIVE shall be considered authorized to
receive access and programming codes for the maintenance of their agencies' radio equipment. Commercial
service providers are not considered authorized to receive access of programming codes for the
COUNTY's System. Agencies that plan to use commercial services for their system or subscriber unit
maintenance must include confidentiality requirements in their contracts with the commercial service
providers acceptable to the Network Administrator before access or programming codes may be released
to these companies.
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15.06 Commercial maintenance service providers are not considered authorized to receive
access or programming codes for the County system, unless meeting the requirements of Section 15.061
and /or 15.062 below. If the City does not have employees capable of programming City radio equipment
or prefers to have others program City radio equipment, it may request that the Palm Beach County
Sheriff's Office, Palm Beach County Fire Rescue or Palm Beach County Communications program City
radio equipment under the terms of a separate agreement.
15.061 If the City uses a commercial service provider to program City radio equipment
at the time of execution of this Agreement and desires that the commercial service
provider program the City radio equipment with the Common Talk Groups, the
City must submit its existing contract with the commercial service provider to the
System Administrator for review. The review will focus on whether the contract
terms between the City and the commercial service provider are adequate to
protect the County's radio system from mis -use, harm or release of access and
programming codes to unauthorized persons. Notwithstanding the previous
statement, the County retains the right, in its sole opinion with or without
written reason or cause, to approve the use of a commercial service provider. If
approved, the System Administrator will release the access and programming
codes to the commercial service provider. The City will be responsible for
ensuring that the commercial service provider adheres to the terms of this
Agreement pertaining to the proper use of the programming codes and radio
equipment use. If not approved, the City shall use either the Palm Beach County
Sheriff's Office, Palm Beach County Fire Rescue or Palm Beach County
Communications Division to program City radio equipment with Common Talk
Groups.
15.062 If the City intends on using a commercial service provider to program City radio
equipment with the Common Talk Groups, the City shall submit the appropriate
bid documents /contract to the System Administrator for approval prior to
soliciting a bid or quote from the commercial service provider. The System
Administrator will work with the City to develop the appropriate language for
the contract which will allow for approval of the commercial service provider.
Notwithstanding the previous statement, the County retains the right, in its sole
opinion with or without written reason or cause, to approve the use of a
commercial service provider. If approved, the System Administrator will release
the access and programming codes to the commercial service provider. The City
will be responsible for ensuring that the commercial service provider adheres to
the terms of this Agreement pertaining to the proper use of the programming
codes and radio equipment use. If not approved, the City shall use either the
Palm Beach County Sheriff's Office, Palm Beach County Fire Rescue or Palm
Beach County Communications Division to program City radio equipment with
Common Talk Groups.
15.07 The City is solely responsible for the performance and the operation of City equipment
and any damages or liability resulting from the use thereof. Should the County identify malfunctioning
City owned equipment, the County will request the City to discontinue use of the specific device until repairs
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are completed The County may, at it's discretion, disable the equipment from the system after properly
notifying the City in writing if the device is causing interference to the system
15.08 In the case of stolen or lost equipment, the contact person identified in Section 15 Olwill
notify the System Administrator by e -mail or fax authorizing the System Administrator to disable the
equipment. The authorization shall provide the County issued individual unit ID number and the serial
number of the radio. The System Administrator will advise back via e-mail when the radio has been
disabled. A request by the City to re- activate a disabled radio will also be required in writing by e -mail or
fax to the System Administrator.
15.09 The COOPERATIVE shall have the capability to generate call activity reports, faulty
reports and reports about the infrastructure equipment, as well as subscriber units established on the
individual radio systems of the COOPERATIVE.
15.10 The COOPERATIVE shall have access through their SmartZone Manager Terminal
to receive alerts and alarms for the SmartZone Controller as well as the infrastructure equipment for their
individual communications systems.
15.11 The COOPERATIVE shall be responsible for including the requirements of Section 9
and Section 15.06 of this Agreement in any Agreement with another municipality or agency for
communications, dispatch, police or fire rescue services.
SECTION 16: Annual Budget Appropriations
The COUNTY'S and Cities' performance and obligation to pay pursuant to this Agreement are
contingent upon annual appropriation for its purpose by the Board of County Commissioners and each
individual City Council.
SECTION 17: Notices
Any notice given pursuant to the terms of this Agreement shall be in writing and done by
Certified Mail, Return Receipt Requested. The effective date of such notice shall be the date of receipt,
as evidenced by the Return Receipt. All notices shall be addressed to the following:
As to the COUNTY:
Director, Facilities Development & Operations
3323 Belvedere Road, Building 503
West Palm Beach, Florida 33406
With copy to:
Director of Communications Division
3323 Belvedere Road, Building 506
West Palm Beach, Florida 33406
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County Attorney's Office
301 North Olive Ave, Suite 601
West Palm Beach, Florida 33402
As to BOCA RATON:
City Manager
City of Boca Raton
201 W. Palmetto Park Rd.
Boca Raton, Fl 33432
With copy to:
Chief of Police
City of Boca Raton
100 NW Boca Raton Blvd
Boca Raton, Fl. 33432
As to DELRAY BEACH:
City Manager
City of Delray Beach
100 NW First Ave.
Delray Beach, F1. 33444
With copy to:
Chief of Police
City of Delray Beach
300 W. Atlantic Ave
Delray Beach, Fl. 33444
As to BOYNTON BEACH:
City Manager
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, Fl. 33435
With copy to:
Chief of Police
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, Fl. 33435
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SECTION 18: Applicable Law /Enforcement Costs
This Agreement shall be governed by the laws of the State of Florida.In any litigation brought by
a party to this Agreement to enforce the terms of this Agreement, each party shall bear its own costs and
attorney's fees incurred in connection therewith.
SECTION 19: Filing
A copy of this Agreement shall be filed by Palm Beach County with the Clerk of the Circuit
Court in and for Palm Beach County.
SECTION 20: Delegation of Duty
Nothing contained herein shall be deemed to authorize the delegation of the Constitutional or
Statutory duties of any party.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year
first written above.
ATTEST: 82003 0174 FEB H42103
DOROTHY H. WILKEN NT ' Y • CO "4,, PALM BEACH COUNTY, FLORIDA BY ITS
V' M g •'�'' BOARD OF COUNTY COMMISSIONERS
•
■\• A cy % O BY: 444 40 C . BY: 04 A U
' � , Q ' •',a Chair Karen Deputy GiOtk * .. • ' G _�_ t wan
AS TO FORM AND LEGAL SUFFICIENCY AS TO TERMS AND CONDITIONS:
BY: 0/__ BY:
County Attorn Dir. Facilities Dev & Ops
South Hub Amend #2
Last Update: 7/3/02 17.35 Page 14 of 19
CITY OF BOCA RATON, Clerk CITY OF BOCA RATON, BY ITS CITY
COMMISSIONERS
B // 1.)“1.4-& BY:
Signature of Mayor
BY Steven L. Abrams
Printed Name of Mayor
Legal Sufficiency:
City A . A..'
South Hub Amend #2
Last Update: 7/3/02 17:35 Page 15 of 19
CITY OF DELRAY BEACH, Clerk CITY OF DELRAY BEACH, BY ITS CITY
COMMISSIONERS
� � l
BY01r . IL't 1 BY:
Signature of Mayor
BY: N JAL SCN
Printed Name of Mayor
Legal Sufficiency:
City At o rney
South Hub Amend #2
Last Update 7/3/02 17 35 Page 16 of 19
CITY OF BOYNTON BEACH, Clerk CITY OF BOYNTON BEACH, BY ITS CITY
COMMISSIONERS Ask M ai
,, 6. `g y • BY:
_ Signature of Mayor
92°1 i
• ....... . BY: onald R. We: 6,4 Vice Ma y or
• � R
/ / / „,, ,-L n ' �� ; 7 \ ���� �� Printed Name of Mayor i
Legal Sufficiency:
111. elL ' r----- 6C---'
City Attorney
800MHz \south hub 2nd
South Hub Amend #2
Last Update: 7/3/02 17 35 Page 17 of 19
Attachment A
System Capacity Forecast Re- evaluation
In order to implement Section 6 of the Agreement, the COUNTY agrees to the following.
Two (2) years after final acceptance of the System and complete migration of PBSO to the system and
every three (3) years thereafter, the forecast of System capacity will be re- evaluated. The re- evaluation will
entail the substitution of actual System use data for System use assumptions used to determine System
capacity. The re- evaluation will be done by performing an Erlang study based on actual system usage data,
actual unit quantities and, revised unit quantity growth for the remaining system build -out.
The System use assumptions used to determine the original system capacity projections are identified as
follows:
System Build -out: 2013
Number of Voice Channels: 27 (See note below)
Calculation Model: Erlang -C
Standard Call - Seconds /Units: 3.778 seconds
Loading: Call/Hour /Unit: 1.7036 call - seconds
Working Channel Overhead: 0.5 seconds
Maximum Acceptable Delay: 1 second
Average Message: 4.278 seconds
Offered Load: 14.3634 erlangs
Basic Grade of Service: 0.20 percent
Delayed Call Grade of Service: 0.01 percent
Percentage of Time each Channel in Use: 53.2%
Agency Parameters: Law Enforcement Fire - Rescue /EMS Gen. Govern. Total
Unit Quantity by 2013 3412 1405 2278 7095
Peak Erlang by 2013 6.91 2.84 4.61 14.36
Note: Implementation of two additional channels capable of countywide coverage is required to meet
the operational minimums for the full 15 year system life cycle.
To determine the availability of system capacity to support city - county talk groups, the above assumptions
will be compare with actual use data and the assumptions will be adjusted accordingly for law
enforcement. Using the adjusted parameters an Erlang -C study shall be performed to determine capacity
usage.
In the event that the re- evaluation indicates that overall law enforcement usage is less than that computed
by the assumptions (including the projected growth in number of COUNTY law enforcement radios and
the actual use for those projected radios), the COUNTY will re- direct that law enforcement capacity
difference to allow for certain talk groups to have the roaming feature activated. Municipalities proposing
South Hub Amend #2
Last Update: 7/3/02 17.35 Page 18 of 19
roaming talk groups shall provide Erlang study data to demonstrate the identified available capacity can
support the call traffic from the proposed city- county talk groups. To ensure comparable Erlang study
results, municipal studies shall be based on the same methods and calculation model as used for the
County's study.
The number of specific city - county talk group to use the roaming feature will be based on an evaluation
of all city- county talk groups, capacity needs for each talk group, the capacity available, the number of
radios with access to the talk group, the risk /stress involved in activities using each talk group, and any
monitoring requirements.
All cities in the County will be able to participate in the identification of law enforcement city- county talk
groups for consideration to go to System -wide roaming. The COOPERATIVE acknowledges that any
capacity which may be re- assigned to enable city - county talk groups with the roaming feature is available
to all cities in the County not only those in which the COOPERATIVE routinely participates.
As the System has countywide coverage it will not be necessary for COUNTY users to activate a roaming
feature. As a result, any costs associated with the re- programming of subscriber units and the SmartZone
controller will be borne in its entirety by the entity proposing the city- county talk group.
The re- assignment of any capacity initially forecasted to fire rescue and general government users, is at the
sole discretion of the COUNTY.
h:southubagr
•
South Hub Amend #2
Last Update: 7/3/02 17.35 Page 19 of 19
�'�� cO G
\ LOR19 1*
January 21, 2008
City Clerk
Facilities Development & City of Boynton Beach
Operations Department
100 E. Boynton Beach Blvd.
2633 Vista Parkway
Boynton Beach, FL 33435
West Palm Beach, FL 33411 -5603
(561) 233-0200 Re: Amendment to Extend Agreement with Palm Beach County for
FAx (561) 233 0206 Use of the County's 800 MHz Radio System by the South Palm
www pbcgov com/fdo
Beach County Communications Cooperative
•
To the City Clerk,
On January 15, 2008, the Board of County Commissioners of Palm Beach
Palm Beach County County approved the amendment to extend the South Palm Beach County
Board of County Communications Cooperative's agreement for use of the County's radio
Commissioners system. Enclosed please find one fully executed amendment for your
\ddie L Greene, Chairperson records.
Jeff Koons Vice Chair If you have any questions, please feel free to call me at 561/233 -0232 or
Karen T Marcus email me at ndolan @pbcgov.com.
Robert J Kanpan
Sincerely,
Mary McCarty
Burt Aaronson f
Jess R Santamana
Nancy J. D e an, Business and Community Agreements Manager
Facilities Development & Operations
Enclosure
County Administrator
Robert Weisman c: Audrey Wolf, Director, FD& 0 (w /o attach)
Mark Filla, 800 MHz Administrator (w/ attach)
9n Equal Opportunit}^
4ffirmat,ve fiction Employer"
Page 1 of 1
4 11 pnnted on recycled paper
R2a4P 0051
AMENDMENT TO INTERLOCAL AGREEMENT
THIS AMENDMENT to Agreement R2003-0174, dated February 4, 2003, is made as of
�, by and between Palm Beach County, a political subdivision of the State of Florida,
h na ter reeretf r ed to as the County, and the cites of Boca Raton, Delray Beach and Boynton Beach, each a
separate municipal corporation existing under the laws of the State of Florida and hereinafter collectively
referred to as the Cities.
In consideration of the mutual promises contained herem, the County and the Cities agree as follows:
1. The term of Agreement R2003 -0174, set to expire on February 4, 2008, shall be extended to
February 4, 2011.
2. All other terms of Agreement R2003 -0174 remain unmodified and in full force and effect.
IN WITNESS WHEREOF, the Board of County Commissioners of Palm Beach County, Florida has made
and executed this Amendment on behalf of the County and the Cities have hereunto set their hands the day
and year above written.
SHARON R. BOCK, PALM BEACH COUNTY, FLORIDA BY ITS
CLERK & COMPTROLLER -;�� '" , BOARD OF COUNTY COMMISSIONERS
By i � � '� :� By a 4ciiL 0 gl
Deputy C j Addie L. Greene, Chairperson
AP ' • VED AS TO FORM APPROVED AS TO TERMS
• EGAL SUFFICIENT^ AND CONDITIONS
B. ifi •
4 By:
/ Asst. County A or ey Director aciliti4 Dev & Operations
Renewal Amendment to Hub Connect Page 1 of 4
04/11/07
ATTEST: CITY OF BOCA RATON, FLORIDA, BY ITS
CITY COMMISSIONERS
/ f
B • C1 /,lA tLJ By: '~
City Clerk Steven L. Abrams, Mayor
APPROVED AS TO LEGAL SUFFICIENCY:
'
.
i ttory
Renewal Amendment to Hub Connect Page 2 of 4
04/11/07
ATTEST: CITY OF DELRAY BEACH, FLORIDA, BY
ITS CITY COMMISSIONERS
By: \) . \V By:
.4e
2
City Clerk Rita Ellis, Mayor
APPROVED 0 LEGAL SUFFICIENCY:
- L
0 Attorney
Renewal Amendment to Hub Connect Page 3 of 4
04/11/07
ATTEST: CITY OF BOYNTON BEACH, FLORIDA, BY
ITS CITY COMMISSIONERS
By: 1 y� t 0 ` + ' 1 ti ' ( B - ----��
City erk Jerry T lor, or
APPROVED AS TO LEGAL SUFFICIENCY:
City%Attorney
Renewal Amendment to Hub Connect Page 4 of 4
04/11/07