R02-176RESOLUTION NO. 02-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF BOYNTON BEACH, FLORIDA, ACCEPTING THE
FLORIDA RECREATION DEVELOPMENT ASSISTANCE
PROGRAM (FRDAP) GRANT IN AN AMOUNT NOT TO
EXCEED $112,500 TOWARD THE PURCHASE 2 LOTS
ADJACENT TO WILSON PARK; AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE SAID GRANT
AGREEMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Boynton Beach Recreation Department applied for and has
been awarded a grant from the Florida Recreation Development Assistance Program
(FRDAP) for the acquisition of two parcels adjacent to Wilson Park; and
WHEREAS, said grant is in an amount not to exceed $112,500.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach hereby authorizes
the Mayor and City Clerk to accept and execute the Grant from the Florida Recreation
Development Assistance Program in an amount not to exceed $112,500, for the expansion of
Wilson Center by the acquisition of two parcels of land adjacent to Wilson Center. A copy of
grant agreement is attached hereto.
Section 2. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this
day of October, 2002.
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Wilson Center Expansion
F3508
DEP Contract Number
CSFA Number: 37017
CSFA Title: FRDAP
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM (FRDAP)
Project Grant Agreement (FY 2002-03) - Acquisition
This Project Agreement is made and entered into this ~-~L- __ day
of , 200__, by and between the State of Florida, DEPARTMENT of
Environmental Protection, hereinafter called the DEPARTMENT, and the CITY
OF BOYNTON BEACH, hereinafter called the GRANTEE, a local government, in
furtherance of an approved public outdoor recreation project. In
consideration of the mutual covenants contained herein and pursuant to
section 375.075, Florida Statutes, and chapter 62D-5, Part V, Florida
Administrative Code, the parties hereto agree as follows:
This Project Agreement shall be performed in accordance with
section 375.075, Florida Statutes, and chapter 62D-5, Part V,
Florida Administrative Code, hereinafter called the RULE. The
GRANTEE shall comply with all provisions of the RULE effective
August 23, 2000, which is incorporated into this Project
Agreement as if fully set forth herein. It is the intent of the
DEPARTMENT and the GRANTEE that none of the provisions of section
163.01, Florida Statutes, shall have application to this Project
Agreement.
The DEPARTMENT has found that public outdoor recreation is the
primary purpose of the project known as Wilson Park Expansion
(Florida Recreation Development Assistance Program, FRDAP Project
Number F03508), hereinafter called the PROJECT, and enters into
this Project Agreement with the GRANTEE for the acquisition of
that real property, the legal description of which shall be
submitted to the DEPARTMENT as described in the Florida
Recreation Development Assistance Program Development Project
Pre-reimbursement/Commencement Documentation Form, DEP Form FPS-
A034.
Page 1 of 10
o
Within three (3) years from the completion date set forth in
the PROJECT completion certificate, unless extended by the
DEPARTMENT staff for good cause at the written request of the
GRANTEE, the GRANTEE will construct, or cause to be constructed,
certain public outdoor recreation facilities and improvements in
accordance with the following development elements: Playground,
swimming pool, picnic facilities, restroom, security lighting,
landscaping, and other support facilities.
The DEPARTMENT shall pay, on a reimbursement basis, to the
GRANTEE, funds not to exceed $112,500.00, which will pay the
DEPARTMENT'S share of the cost of the PROJECT. DEPARTMENT fund
limits are based upon the following:
DEPARTMENT Amount
GRANTEE Match
Type of Match
$112,500 75%
$ 37,500 25%
Cash
o
The PROJECT reimbursement request shall include all
documentation required by the DEPARTMENT for a proper pre-audit
and post-audit review. Within sixty (60) days after receipt of
the request, the DEPARTMENT'S Contract Manager shall review the
completion documentation and payment request from the GRANTEE for
the PROJECT. If the documentation is sufficient and meets the
requirements of the Florida Recreation Development Assistance
Program Completion Documentation Form, DEP Form FPS-A037,
referenced in s. 62D-5.058(6)2(g), the DEPARTMENT will approve
the request for payment.
The DEPARTMENT will periodically request proof of a transaction
(invoice, payroll register, etc.) to evaluate the appropriateness
of costs to the agreement pursuant to State and Federal
guidelines including cost allocation guidelines), as appropriate.
This information when requested must be provided within 30
calendar days of such request. The Grantee may also be required
to submit a cost allocation plan to the Department in support of
its multipliers (overhead, indirect, general administrative
costs, and fringe benefits). All bills for amounts due under
this agreement shall be submitted in detail sufficient for a
proper pre-audit and post-audit thereof. State guidelines for
allowable costs can be found in the State Comptroller's Voucher
Processing Handbook at
(<http://www.dbf.state.fl.us/aadir/mainindex.html).
The GRANTEE agrees to comply with the Division of
Page 2 of 10
Recreation and Parks' Grant and Contract Accountability
Procedure, hereinafter called the PROCEDURE and incorporated into
this Project Agreement by reference as if fully set forth herein.
All purchases of goods and services for accomplishment of the
PROJECT shall be secured in accordance with the GRANTEE'S adopted
procurement procedures. Expenses representing the PROJECT costs,
including the required matching contribution shall be reported to
the DEPARTMENT and summarized on certification forms provided in
the PROCEDURE. The DEPARTMENT and GRANTEE agree to use the
PROCEDURE guidelines accounting for FRDAP funds disbursed under
the PROJECT. The parties further agree that the principles for
determining the eligible costs, supporting documentation and
minimum reporting requirements of the PROCEDURE shall be used.
Allowable indirect costs as defined in the PROCEDURE shall not
exceed 15% of the GRANTEE'S eligible wages and salaries.
Indirect costs that exceed 15% must be approved in advance in
writing by the DEPARTMENT to be considered eligible PROJECT
expenses.
It is understood by the parties that the amount of this Project
Agreement may be reduced should the Governor's Budget Office
declare a revenue shortfall and assess a mandatory reserve.
Should a shortfall be declared, the amount of this Project
Agreement may be reduced by the same percentage as the DEPARTMENT
is assessed for the mandatory reserve.
10.
Ail monies expended by the GRANTEE for the purpose contained
herein shall be subject to pre-audit review and approval by the
Comptroller of Florida in accordance with s. 17.03(2), Florida
Statutes.
11.
PROJECT funds may be reimbursed for eligible Preagreement
Expenses (as defined in s. 62D-5.054(34) of the RULE) incurred by
GRANTEE prior to execution of this Project Agreement as set forth
in s.62D-5.055(9) of the RULE. The DEPARTMENT and the GRANTEE
fully understand and agree that there shall be no reimbursement
of PROJECT funds by the DEPARTMENT for any expenditure made prior
to the execution of this Project Agreement with the exception of
those expenditures which meet the requirements of the foregoing
sections of the RULE.
12.
Prior to commencement of PROJECT acquisition, the GRANTEE shall
submit the documentation required by the Florida Recreation
Development Assistance Program Acquisition Project Pre-
reimbursement/Commencement Documentation Form, DEP Form FPS-A034,
referenced in s. 62D-5.058(6) (f) of the RULE, to the DEPARTMENT.
Upon determining that the documentation complies with the RULE,
Page 3 of 10
the DEPARTMENT will give written notice to GRANTEE to commence
the acquisition and approve the request for payment.
13.
14.
GRANTEE shall complete acquisition of the PROJECT site by
-~' (hereinafter referred to as the PROJECT
completion date). The GRANTEE may request up to two (2) one (1)
year extensions from the DEPARTMENT for good cause at the written
request of the GRANTEE and such request must be made prior to the
PROJECT completion date. This Project Agreement shall become
effective upon execution and the Project must be completed within
5 years, or money may revert.
The GRANTEE shall retain all records supporting PROJECT costs for
five (5) years after the fiscal year in which the final PROJECT
payment was released by the DEPARTMENT or until final resolution
of matters resulting from any litigation, claim or audit that
started prior to the expiration of the five-year retention
period. The DEPARTMENT, State Auditor General, State Comptroller
and other agencies or entities with jurisdiction shall have the
right to inspect and audit the GRANTEE'S records for said PROJECT
within the five-year retention period.
15.
In addition to the provisions contained in Paragraph 14 above,
the GRANTEE shall comply with the applicable provisions contained
in Attachment 1. A revised copy of Attachment 1, Exhibit-l, must
be provided to the GRANTEE with each amendment which authorizes a
funding increase or decrease. The revised Exhibit-1 shall
summarize the funding sources supporting the Project Agreement
for purposes of assisting the GRANTEE in complying with the
requirements of Attachment 1. If the GRANTEE fails to receive a
revised copy of Attachment 1, Exhibit-l, the GRANTEE shall notify
the Department's FRDAP Grants Administrator at 850/488-7896 to
request a copy of the updated information.
16. Following receipt of an audit report identifying any
reimbursement due the DEPARTMENT for the GRANTEE'S non-compliance
with this Project Agreement, the GRANTEE will be allowed a
maximum of thirty (30) days to submit additional pertinent
documentation to offset the amount identified as being due the
DEPARTMENT. The DEPARTMENT, following a review of the
documentation submitted by the GRANTEE, will inform the GRANTEE
of any reimbursement due the DEPARTMENT.
17. The DEPARTMENT'S Grant Manager for the purpose of this Project
Agreement shall be responsible for ensuring performance of its
terms and conditions and shall approve all reimbursement requests
prior to payment. The GRANTEE'S Grant Manager, as identified in
the PROJECT application, or successor, shall act on behalf of the
GRANTEE relative to the provisions of this Project Agreement.
The GRANTEE, shall submit to the DEPARTMENT signed PROJECT status
Page 4 of 10
reports every ninety (90) days summarizing the work accomplished,
problems encountered, percentage of completion, and other
information which may be requested by the DEPARTMENT.
Photographs to reflect the construction work accomplished shall
be submitted when the DEPARTMENT requests them. Any and all
notices shall be delivered to the parties at the following
addresses:
Grantee's Grant Manaqer
Ms. Barbara J. Meacham
Parks and Landscape Planner
100 E. Boynton Beach Boulevard
Boynton Beach, Florida, 33425-0310
Department's Grant Manaqer
A. Diane Langston
Dept.of Environmental Protection
3900 Commonwealth Blvd., MS 585
Tallahassee, Florida 32399-3000
18.
Prior to final reimbursement, the GRANTEE must erect a permanent
information sign on the PROJECT site which credits PROJECT
funding or a portion thereof, from the Florida Department of
Environmental Protection and the Florida Recreation Development
Assistance Program.
19.
The DEPARTMENT has the right to inspect the PROJECT and any and
all records related thereto at any reasonable time.
20.
This Project Agreement may be unilaterally canceled by the
DEPARTMENT the GRANTEE to allow public access to all documents,
papers, letters, or other materials made or received by the
GRANTEE unless the records are exempt from Section 24(a) of
Article I of the State Constitution and Section 119.07(1),
Florida Statutes.
21.
Prior to the closing of the PROJECT the DEPARTMENT shall have the
right to demand a refund, either in whole or in part, of the
FRDAP funds provided to the GRANTEE for non-compliance with the
material terms of this Project Agreement. The GRANTEE, upon such
written notification from the DEPARTMENT, shall refund, and shall
forthwith pay to the DEPARTMENT, the amount of money demanded by
the DEPARTMENT. Interest on any refund shall begin the date that
the GRANTEE was informed that a refund was required until refund
and interest is paid to the Department.(approved by OIG)
22.
The GRANTEE shall comply with all federal, state and local rules,
regulations and ordinances in acquiring and developing this
PROJECT. The GRANTEE acknowledges that this requirement includes
compliance with all federal, state and local health and safety
rules and regulations including all applicable building codes.
The GRANTEE further agrees to ensure that the GRANTEE'S contract
Page 5 of 10
will include the requirements of this paragraph in all
subcontracts made to perform this Project Agreement.
23.
Land owned by the GRANTEE, which is developed or acquired with
FRDAP funds, shall be dedicated in perpetuity as an outdoor
recreation site by the GRANTEE for the use and benefit of the
public as stated in Administrative Rule 62D-5.059(1). Land under
control other than by ownership of the GRANTEE such as by lease,
shall be dedicated as an outdoor recreation area for the use and
benefit of the general public for a minimum period of twenty-five
(25) years from the completion date set forth in the PROJECT
completion certificate. All dedications must be recorded in the
public property records by the GRANTEE. Such PROJECT shall be
open at reasonable times and shall be managed in a safe and
attractive manner appropriate for public use.
24.
Failure to comply with the provisions of the RULE or the terms
and conditions of this Project Agreement will result in
cancellation of the Project Agreement by the DEPARTMENT. The
DEPARTMENT shall give the GRANTEE in violation of the RULE or
this Project Agreement a notice in writing of the particular
violations stating a reasonable time to comply. Failure to
comply within the time period stated in the written notice shall
result in cancellation of the Project Agreement and may result in
the imposition of the terms in Paragraph 21.
25.
In the event of conflict in the provisions of the RULE, the
Project Agreement and the Project Application, the provisions of
the RULE shall control over this Project Agreement and this
Project Agreement shall control over the Project Application
documents.
26.
If the DEPARTMENT determines that site control is not sufficient
under the RULE the DEPARTMENT shall give the applicant a notice
in writing and a reasonable time to comply. If the deficiency
cannot be reasonably corrected within the time specified in the
notice, the DEPARTMENT shall cancel this PROJECT AGREEMENT.
27.
The State of Florida's performance and obligation to pay under
this Project Agreement is contingent upon an annual appropriation
by the Florida Legislature.
28.
This Project Agreement strictly prohibits the expenditure of
FRDAP funds for the purpose of lobbying the legislative,
judicial, or executive branch, of local, state or federal
government.
Page 6 of 10
29.
ao
No person on the grounds of race, creed, color, national
origin, age, sex, marital status or disability, shall be
excluded from participation in; be denied the proceeds or
benefits of; or be otherwise subjected to discrimination in
performance of this Project Agreement.
Bo
An entity or affiliate who has been placed on the
discriminatory vendor list may not submit a bid on a
contract to provide goods or services to a public entity,
may not submit a bid on a contract with a public entity for
the construction or repair of a public building or public
work, may not submit bids on leases of real property to a
public entity, may not award or perform work as a
contractor, supplier, subcontractor, or consultant under
contract with any public entity, and may not transact
business with any public entity. The Florida Department of
Management Services is responsible for maintaining the
discriminatory vendor list and intends to post the list on
its website. Questions regarding the discriminatory vendor
list may be directed to the Florida Department of
Management Services, Office of Supplier Diversity at
850/487-0915.
30.
Each party hereto agrees that it shall be solely responsible for
the wrongful acts of its employees and agents. However, nothing
contained herein shall constitute a waiver by either party of its
sovereign immunity or the provisions of s. 768.28, Florida
Statutes.
31.
The employment of unauthorized aliens by any GRANTEE is
considered a violation of the Immigration and Nationality Act 8
USCA s. 1324a (1) (A). If the GRANTEE knowingly employs
unauthorized aliens, such violation shall be cause for unilateral
cancellation of this Project Agreement. The GRANTEE shall be
responsible for including this provision in all subcontracts with
private organizations made to perform this Project Agreement.
32.
A person or affiliate who has been placed on the convicted vendor
list following a conviction for public entity crime may not
perform work as a GRANTEE, contractor, supplier, subcontractor,
or consultant under a contract with any public entity, and may
not transact business with any public entity in excess of the
threshold amount provided in s. 287.017, Florida Statutes, or
Category Two, for a period of 36 months from the date of being
placed on the convicted vendor list.
Page 7 of 10
33.
The Project Agreement has been delivered in the State of Florida
and shall be construed in accordance with the laws of Florida.
Wherever possible, each provision of this Project Agreement shall
be interpreted in such manner as to be effective and valid under
applicable Florida law, but if any provision of this Project
Agreement shall be prohibited or invalid under applicable Florida
law, such provision shall be ineffective to the extent of such
prohibition or invalidity, without invalidating the remainder of
such provision or the remaining provisions of this Project
Agreement. Any action hereon or in connection herewith shall be
brought in Leon County, Florida unless prohibited by applicable
law.
34.
No delay or failure to exercise any right, power or remedy
accruing to either party upon breach or default by either party
under this Project Agreement, shall impair any such right, power
or remedy of either party; nor shall such delay or failure be
construed as a waiver of any such breach or default, or any
similar breach or default thereafter.
35.
This Project Agreement is not intended nor shall it be construed
as granting any rights, privileges or interest in any third party
without mutual written agreement of the parties hereto.
36.
This Project Agreement is an exclusive contract and may not be
assigned in whole or in part without the written approval of the
DEPARTMENT.
37.
The Grantee, as an independent contractor and not an agent,
representative, or employee of the DEPARTMENT, agrees to carry
adequate liability and other appropriate forms of insurance. The
DEPARTMENT shall have no liability except as specifically
provided in this Project Agreement.
38.
To the extent required by law, the Grantee will be self-insured
against, or will secure and maintain during the life of this
Agreement, Workers' Compensation Insurance for all employees
connected with the work of this project and, in case any work is
subcontracted, the Grantee shall require the subcontractor
similarly to provide Workers' Compensation Insurance for all of
the latter's employees unless such employees are covered by the
protection afforded by the Grantee. Such self-insurance program
or insurance coverage shall comply fully with the Florida
Workers' Compensation law. In case any class of employees
engaged in hazardous work under this Agreement is not protected
Page 8 of 10
under Workers' Compensation statutes, the Grantee shall provide,
and cause each subcontractor to provide, adequate insurance
satisfactory to the Department, for the protection of all
employees not otherwise protected.
39.
This Project Agreement represents the entire agreement of the
parties. Any alterations, variations, changes, modifications or
waivers of provisions of this Project Agreement shall only be
valid when they have been reduced to writing, duly executed by
each of the parties hereto, and attached to the original of this
Project Agreement.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Page 9 of 10
IN WITNESS WHEREOF, the parties hereto have caused these
presents to be duly executed on the day and year first above written.
STATE OF FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
By: ~ C - By:
Division Director (or Designee)
Division of Recreation and Parks
Address:
Bureau of Design and Recreation Services
Division of Recreation and Parks
3900 Commonwealth Boulevard
Mail Station 585
Tallahassee, Florida 32399-3000
CITY OF BOYNTON BEACH
P~r-son ~uthorized to
Printed Name J
Title
Address:
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-
0310
DEP Grant Mana~/e~' /
Approved as to Form and Legality:
This form has been pre-approved as to
form and legality by Jerome I.
Johnson, Assistant General Counsel, on
July 26, 2002 for use for one year.
Grantee Attorney
DEP 42-058
Revised 06-14-2002
Page 10 of 10
SINGLE AUDIT ACT - SPECIAL AUDIT REQUIREMENTS
The administration of resources awarded by the Department of Environmental Protection (which may be referred to
as the "Department", "DEP", "FDEP" or "Grantor", or other name in the contract/agreement) to the recipient
(which may be referred to as the "Contractor", Grantee" or other name in the contract/agreement) may be subject
to audits and/or monitoring by the Department of Environmental Protection, as described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S., as
revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on-site visits by
Department staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By
entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the
Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate, the
recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding
such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or
audits deemed necessary by the Comptroller or Auditor General.
AUDITS
PART h FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB
Circular A-133, as revised.
In the event that the recipient expends $300,000 or more in Federal awards in its fiscal year, the recipient
must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular
A-133, as revised. EXHIBIT 1 to this Agreement indicates Federal funds awarded through the Department
of Environmental Protection by this Agreement. In determining the Federal awards expended in its fiscal
year, the recipient shall consider all sources of Federal awards, including Federal resources received from
the Department of Environmental Protection. The determination of amounts of Federal awards expended
should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of
the recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A-133,
as revised, will meet the requirements of this part.
In connection with the audit requirements addressed in Part I, paragraph 1., the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as
revised.
If the recipient expends less than $300,000 in Federal awards in its fiscal year, an audit conducted in
accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the
recipient expends less than $300,000 in Federal awards in its fiscal year and elects to have an audit
conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must
be paid from non-Federal resources (i.e., the cost of such an audit must be paid from recipient resources
obtained from other than Federal entities).
The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via
the internet at http://aspe.os.dhhs.gov/cfda.
REMAINDER OF PAGE INTENTIONALLY I.EFT BLANK
DEP 55-203 (02-03)
Page 1 of 4
PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(1), Florida Statutes.
1. In the event that the recipient expends a total amount of State financial assistance equal to or in excess of
$300,000 in any fiscal year of such recipient, the recipient must have a State single or project-specific audit
for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Executive
Office of the Governor and the Comptroller; and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this Agreement
indicates State financial assistance awarded through the Department of Environmental Protection by this
Agreement. In determining the State financial assistance expended in its fiscal year, the recipient shall
consider all sources of State financial assistance, including State financial assistance received from the
Department of Environmental Protection, other state agencies, and other nonstate entities. State financial
assistance does not include Federal direct or pass-through awards and resources received by a nonstate
entity for Federal program matching requirements.
In connection with the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that
the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission
of a financial reporting package as defined by Section 215.97(2)(d), Florida Statutes, and Chapters 10.550
(local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General.
If the recipient expends less than $300,000 in State financial assistance in its fiscal year, an audit conducted
in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the
recipient expends less than $300,000 in State financial assistance in its fiscal year and elects to have an
audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit
must be paid from the non-State entity's resources (i.e., the cost of such an audit must be paid from the
recipient's resources obtained from other than State entities).
For information regarding the Florida Catalog of State Financial Assistance (CFSA), a recipient should
access the Florida Single Audit Act website located at http://sun6.dms.state.fl.us/fsaa/catalo~.htm or the
Governor's Office of Policy and Budget website located at http://www.eog.state.fl.us/for assistance. In
addition to the above websites, the following websites may be accessed for information: Legislature's
Website http://www.leg.state.fl.us/, Governor's Website http://www.flgov.com/, Department of Banking
and Finance's Website http://www.dbf, state.fl.us/, and the Auditor General's Website
http://www.state.fl.us/audgen.
PART III: OTHER AUDIT REQUIREMENTS
(NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity
that are solely a matter of that State awarding entity's policy (i.e., the audit is not required by Federal or State laws
and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(7)~m), Florida
Statute& State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits
conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must
arrange for funding the,full cost of such additional audits.)
PART IV: REPORT SUBMISSION
Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and
required by PART I of this Agreement shall be submitted, when required by Section .320 (d), OMB
Circular A-133, as revised, by or on behalf of the recipient directly to each of the following:
A. The Department of Environmental Protection at each of the following addresses:
DEP 55-203 (02-03)
A. Diane Langston
Florida Department of Environmental Protection
Bureau of Design and Recreation Services
3900 Comifionwealth Boulevard, MS# 585
Tallahassee, FL 32399-3000
Page 2 of 4
o
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of
copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be
submitted to the Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f),
OMB Circular A:133, as revised.
Pursuant to Section .320(f), OMB Circular A-133, as revised, the recipient shall submit a copy of the
reporting package described in Section .320(c), OMB Circular A-133, as revised, and any management
letters issued by the auditor, to the Department of Environmental Protection at each of the following
addresses:
A. Diane Langston
Florida Department of Environmental Protection
Bureau of Design and Recreation Services
3900 Commonwealth Boulevard, MS# 585
Tallahassee, FL 32399-3000
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Copies of financial reporting packages required by PART II of this Agreement shall be submitted by or on
behalf of the recipient directly to each of the following:
A. The Department of Environmental Protection at each of the following addresses:
Bo
DEP 55-203 (02-03)
A. Diane Langston
Florida Department of Environmental Protection
Bureau of Design and Recreation Services
3900 Commonwealth Boulevard, MS# 585
Tallahassee, FL 32399-3000
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
The Auditor General's Office at the following address:
State of Florida Auditor General
Room 401, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
Page 3 of 4
Copies of reports or management letters required by PART III of this Agreement shall be submitted by or
on behalf of the recipient directly to the Department of Environmental Protection at each of the following
addresses:
A. Diane Langston
Florida Department of Environmental Protection
Bureau of Design and Recreation Services
3900 Commonwealth Boulevard, MS# 585
Tallahassee, FL 32399-3000
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Any reports, management letters, or other information required to be submitted to the Department of
Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with OMB
Circular A-133, Florida Statutes, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General, as applicable.
Recipients, when submitting financial reporting packages to the Department of Environmental Protection
for audits done in accordance with OMB Circular A-133, or Chapters 10.550 (local governmental entities)
or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date
that the reporting package was delivered to the recipient in correspondence accompanying the reporting
package.
PART V: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a
period of 5 (specify appropriate number of years, should be at least five years) years from the date the audit report
is issued, and shall allow the Department of Environmental Protection, or its designee, Comptroller, or Auditor
General access to such records upon request. The recipient shall ensure that audit working papers are made available
to the Department of Environmental Protection, or its designee, Comptroller, or Auditor General upon request for a
period of 3 (specify appropriate number of years) years from the date the audit report is issued, unless extended in
writing by the Department of Environmental Protection.
REMAINDER OF PAGE INTENTIONALLY I~EFT BLANK
Page 4 of 4
DEP 55-203 (02-03)
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Department of
~ FLORII~A Environmental Protection
........... -~v~-~ Marjory Stoneman Douglas Building
Jeb Bush 3900 Commonwealth Boulevard
Governor Tallahassee, Florida 32399-3000
David B. Struhs
Secretary
August23,2002
Ms. Barbara J. Meacham
Parks and Landscape Planner
City of Boynton Beach
Post Office Box 310
Boynton Beach, Florida 33425-0310
Re:
Wilson Park Expansion
FRDAP Project No. F03508
Dear Ms. Meacham:
Attached is your project agreement for the Florida Recreation Development Assistance Program
(FRDAP) grant. The grant agreement has been prepared in accordance with your grant application. It is
important that you review the agreement to ensure that information specific to your project is accurate.
Please execute and return both original copies of the agreement. In signing the agreem~
complete the blank space for the date. Our staff will date the agreement when formally e~e-6u~ed by
the Department and one original copy will be returned to you.
Thank you for your attention to this matter. If you have any questions, please contact us at
(850) 488-7896 or Suncom 278-7896.
Sincerely,
A. Diane Langston
Community Assistance Consultant
Bureau of Design and Recreation Services
Division of Recreation and Parks
Mail Station #585
ADL/Id
Attachment
"More Protection, Less Process"
Printed on recycled paper.
Exhibit A