Loading...
Minutes 11-18-02M]:NUTES OF THE AGENDA PREVZEW CONFERENCE HELD ]:N CONFERENCE ROOM B, cTrY HALL, BOYNTON BEACH, FLORZDA ON MONDAY~ NOVEMBER 18~ 2002 AT 4:00 P.M. Present Gerald Broening, Mayor Mike Ferguson, Vice Mayor Mack McCray, Commissioner (arrived at Carl McKoy, Commissioner Kurt Bressner, City Manager James Cherof, City Attorney Janet Prainito, City Clerk Absent Ron Weiland, Commissioner City Manager Bressner began the agenda review at 4:04 p.m. and welcomed Commissioner McKoy. Commissioner McKoy stated that he was looking forward to working with everyone. Mayor Broening explained the purpose of the Agenda Preview Conference to Commissioner McKoy. 1:terns can be added at this time rather than walking an item on at the regular Commission meeting and it gives everyone the same level of understanding. Mayor Broening thought that the preview meetings have worked well. Regarding advisory board appointments, City Manager Bressner commented that it had been the past practice of the Commission to promote an alternate to a regular position that is vacant. V~[.A. Merano Bay (LUAR 02-006) ~[t was the consensus of the Commission to move the second reading of Proposed Ordinance No. 02-056 regarding rezoning for Merano Bay from the Legal section of the agenda to follow the Public Hearing on Merano Bay. VZ.B. Comprehensive Plan Text Amendment (CPTA 02-001) ]:t was explained that this matter was in response to the DCA petition on the rezoning and the land use amendment change for the 32-acre property across from Hunters Run. The DCA's objections prompted a review of the entire industrial land use policy. The matter was referred back to the City Commission for one of the following three options: Accept the DCA recommendation and not go forward with the rezoning of the property Rezone the property, change the land use, and face a possible challenge from the DCA Look at the overall land use policy and come up with more accommodating language The Commission had directed staff to undertake the third option and this is the resulting report. Meeting Minutes Agenda Preview Conference Bovnton Beach. Florida NQvember 18, 200:? VTI.B.1. Approve the "sole source" purchase of emergency repairs to the Fire Aerial Ladder, Vehicle #800, from Sutphen Corporation in the amount of $29,620 In response to a question from Commissioner McCray, it was noted that the repairs were a result of an accident, probably caused by an operator. Fire Chief Bingham stated that they are waiting for a report from the City's Safety Committee. Based on the findings of the Safety Committee, the department head would make recommendations for any disciplinary action. Commissioner McCray requested a copy of the disciplinary action. VTT.B.2. Award a contract in the amount of $219,792.50 to Chaz Equipment Company, Inc. of Wellington, Florida as the successful bidder under Bid No. 002- 2413-03/C3D for the NE 19m Avenue Sewer and Water Main Replacement Project (Proposed Resolution) In response to a question from Commissioner McCray regarding when there had previously been a problem with that line, Assistant City Manager Sugerman responded two or three times a year. He explained that they are very shallow sewer lines that back up in the rear yards. This project would move the lines to the front of the houses. VZI.B.3. Approve CH2M HILL for the design and construction administration of the interior expansion for the Senior Center facility at a cost of $12,000 (Proposed Resolution) Commissioner McCray asked what type of renovations are taking place at the Senior Center. Mayor Broening responded that the vacant portion is being remodeled so that it is usable for program activities. City Manager Bressner will provide a report to the Commission. VII. B.5. Approve the lease of the IBM AS/400 CPU from IBM Global Financing through Midrange Support & Service in the amount of $6,606.97 par month for 3 years par State Contract No. 250-000-03-01 (Proposed Resolution) Peter Wallace, 1TS Manager, explained that this is a lease of the mainframe for three years and then the City would be going with a Web application system. V~T.C.3. Proposed Resolution Re: Executing Task Order No. 17 with CH2M Hill for the final design, bidding services, services during construction and reports for Aquifer Storage and Recovery Well #2, in the amount of $231,970 When questioned by Commissioner McCray, Assistant City Manager Sugerman explained that the $300,000 grant from the South Florida Water Management District was to go toward the actual construction of the well. There was discussion on the difficulty the City was having in obtaining their permit from the South Florida Water Management District. Assistant City Manager Sugerman reported that there would be a meeting with the District on Thursday and it was premature to get external assistance at this point. 2 Meeting Minutes Agenda Preview Conference Bovnton Beach, Florida November 18. 2007 VII.C.10. Proposed Resolution Re: Executing the First Amendment to the Banner Attachment Agreement with Florida Power & Light Company (FPL) to install decorative, non-commercial banners along Martin Luther King, .lr. Boulevard between Seacrest Boulevard and Federal Highway City Manager Bressner explained that the City has an agreement with Florida Power & Light Company to install banners on their power poles along Congress Avenue and Ocean Avenue. This amendment will add Martin Luther King, .lt. Boulevard to the agreement. VTI. D.1. Boynton Beach Medical Pavilion (ADAP 02-001), 2815 South Seacrest Boulevard - Appeal from the October 3, 2002 administraUve decision denying Boynton Beach Medical Pavilion's request for building permit submittal due to site plan expiration City Attorney Cherof requested that item D.1 be pulled from the consent agenda, l~t relates to an extension of a site plan that expired. An application to extend the site plan was made after the one-year time period. Nike Rumpf, Planning & Zoning Director, explained that this was a request appealing the administrative decision to expire the site plan. VI~.D.2. Fookes Shed (ZNCV 02-014), 3220 Canal Drive - Request for relief from Land Development Regulations, Chapter 2, Zoning, Section 4.B.2. requiring a detached storage structure not exceeding 100 square feet in area and 7 feet in height to be erected at a minimum of 3 feet from the rear and side property lines providing that no easement rights are abridged, to allow a variance of 1.5 feet and an 8.5 feet high storage shed in a residential zoning district City Manager Bressner announced that a request was received to have item D.2 removed from the consent agenda for discussion. ViZ. F. Accept the written report to Commission of purchases over $10,000 for the month of October 2002 for informational purposes City Manager Bressner explained to Commissioner McKoy that when the Commission adopted the ordinance amending the purchasing authority of the City Manager, the ordinance required that there be a monthly report to the City Commission detailing expenses over this new administrative threshold. This report is placed on the consent agenda and if there are questions regarding any item, the Commission can pull this item for discussion. ~(. FUTURE AGENDA :['rEMS: City Manager Bressner reported that there would be two items under the City Manager's Report for the December 3rd Commission meeting. One will be Commission appointments to various organizations and the other will be a report on Special Events. Meeting Minutes Agenda Preview Conference BovntQn Beach, FIQrida Npvember 18, 200? Doug Hutchinson, CRA Director, announced that the recommendation from the CRA concerning the Old High School would be going to the Commission on December 3rd. The recommendations were to update the architectural and engineering studies, request that $50,000 of the $250,000 originally set aside for the demolition be used for the studies and allow 12 months for that to be accomplished. The other recommendation was to form a task force of seven members - three from the CRA including the Director and two Board members, two from the Cultural Museum Board, and two at large. It was requested that the above three items be listed under Future Agenda Items on the November 19m agenda. Other In response to a question, Assistant City Manager Sugerman reported on the west well filters filling up with sand. He explained that the filters now need replacement every 3-5 days and they are attempting to figure out where the sand is coming from. There are experienced water operators and four on-board consulting engineers working on the problem. He explained that the water is still high quality but they are going through a lot of filters and they are quite expensive. Hoadley Road/Haitian Church ~[n response to a question by Commissioner McCray concerning when the drainage was supposed to have been done on Hoadley Road, Assistant City Manager Sugerman stated that there was never a commitment on the part of the City to install the drainage. Prior to 1999, there was no stormwater utility and stormwater was on a "hit or miss" basis. Now the City has an actual stormwater utility and there are a series of projects that have been sequenced by the Commission. Mr. Rumpf reported that this item would be going to TRC again by the end of this month. If they stay on schedule, the item would go back to the Planning & Development Board on December 19th and to the Commission at their first meeting in January. Commissioner McCray stated that he had received telephone calls from the church membership. They had concerns regarding a Commissioner who met with the residents and feared that their program was being sabotaged. They had the perception that things were done underhanded. City Manager Bressner explained that the former Vice Mayor indicated that he wanted to have a meeting with the residents and the staff to review what the regulations called for. The purpose was to inform the residents what the nature of the petition was. City Manager Bressner considered this meeting very productive. Staff explained the basic zoning rules to the residents. He thought that it was an unfortunate perception if the church interpreted this as underhanded. City Manager Bressner would be happy to meet with representatives of the church. Mayor Broening did not believe that was Pastor Jacques' perception. Mayor Broening was glad to hear that the item was going back to the 'IRC for resolution of the technical issues since 4 Meeting Minutes Agenda Preview Conference Bovnton Beach, FIQrida November 18, 2007 these unresolved issues were the problem. It will ultimately be a policy decision by the Commission; however, technical information is needed that is not currently available. Commissioner McCray wanted to know how this item got past the Planning & Development Board and to the Commission. City Manager Bressner explained that if an advisory board does not complete their deliberations, it is not up to staff to send the item back to the board. When the Commission sent this item back to the Planning & Development Board, they sent a strong message to the Board and staff that said there are standards and criteria and they expect the boards to apply those standards and come up with a complete recommendation. Miscellaneous City Manager Bressner distributed the staff action report from the previous Commission meeting. It was reported that the City had filed a temporary injunction and a permanent injunction against Barcelona Precast. City Attorney Cherof said that the hearing should be within the next several weeks. City Attorney Cherof announced that there would be a closed session regarding the Senior Center lawsuit on Tuesday at 6:00 p.m. There being no further business to be discussed, the Agenda Preview meeting properly adjourned at 4:45 p.m. erk - Deputy City Clerk (one tape) C~'I-Y O BOYN'E N EAC Commissioner 5