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Agenda 02-04-03 (2)The City of Boynton Beach 100 E. Boynton Beach Boulevard · (561) 742-6000 City Commission AGENDA FEBRUARY 4, 2003 Gerald Broening Mayor At Large Ronald Weiland Commissioner District I Mack McCray Commissioner District II Mike Ferguson Vice Mayor District III Carl McKoy Commissioner District IV Kurt Bressner City Manager www.boynton-beach.org We're Reinventing City Living for the Millennium WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEE'FZNGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. · Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. · Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. · Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEEI'ZNGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item. City Commission meetings are business meetings and, as such, the Commission retains the right to limit discussion on an issue. Comment cards are located on the table by the entry door to the Chambers. Please complete a "Comment by the Public Card" and give it to the City Clerk at the left end of the dais before the "Openings" portion of the meeting. As a general practice, comment cards will not be accepted after presentation of an agenda item has begun. · Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings". · Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission. Please use the yellow colored card for matters not listed on the agenda. The Mayor will call for speakers by name from the yellow cards provided by the City Clerk. · Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded. Please use the green colored card for matters listed on the agenda. The Mayor will call for speakers by name from the green cards provided by the City Clerk. ADDRESSING THE COMMISSION: When your name is called, please step up to either podium and state, for the record, your name and address. DECORUM: Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the Commission will be barred from further audience before the Commission by the presiding officer, unless permission to continue or again address the Commission is granted by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays/Election Day). February 4, 2002 CITY OF BO YNTON BEA CH REGULAR CITY COMMISSION MEETING AGENDA 6:30 P.M. I. OPENINGS: A. Call to Order - Mayor Gerald Broening B. Invocation - Moment of Silent Prayer C. Pledge of Allegiance to the Flag led by Commissioner Weiland D. IF YOU WISH TO ADDRESS THE COMMI'SSION: , FILL OUT THE APPROPRIATE RE(~UEST FORM · GIVE IT TO THE CITY CLERK (ON THE DAIS) BEFORE THE "OPENINGS" PORTION OF THE AGENDA HAS BEEN COMPLETED · COME TO THE PODIUM WHEN THE MAYOR CALLS YOUR NAME INDIVIDUALS MAY SPEAK FOR THREE UNINTERRUPTED MINUTES. E. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 1'I. PUBLIC AUDIENCE: INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3-MINUTE PRESENTATIONS III. OTHER: A. Informational Items by Members of the City Commission ADMINISTRATIVE: A. Accept letter of resignation from Marva Collins, Regular Member of the Library Board B. Accept resignation from Harold Blanchette, Alternate Member of the Cemetery Board C. Appointments to be made: Agenda Regular City Commission Meeting Boynton Beach, Florida February 4, 2003 Appointment To Be Made Board Length of Term Expiration Date. IV McKoy IV McKoy III Ferguson III Ferguson Mayor Broening I Weiland I Weiland III Ferguson Mayor Broening III Ferguson V, Advisory Bd on Children & Youth Reg Bldg. Bd of Adj & Appeals Alt Cemetery Board Alt Community Relations Board Alt Education Advisory Board Stu Education Advisory Board Reg Education Advisory Board Reg Library Board Reg Nuisance Abatement Board Alt Recreation & Parks Board Alt 2 yr term to 4/03 1 yr term to 4/03 1 yr term to 4/03 1 yr term to 4/03 i yr term to 4/03 2 yr term to 4/04 2 yr term to 4/04 3 yr term to 4/05 1 yr term to 4/03 1 yr term to 4/03 ANNOUNCEMENTS, COMMUNZTY & SPECIAL EVENTS, & PRESENTATIONS: A. Announcements: 1. Notice of cancellation of March 4th City Commission Meeting B. Community and Special Events Tabled (2) Tabled (2) Tabled (2) Tabled (3) Tabled (3) Tabled (2) VI. C. Presentations: 1. Proclamations: a. "Library Appreciation Month" - February 2003 PUBL:[C HEARING: 6:30 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMZTS A. Project: Agent: Owner: Location: Description: Gateway Plaza (COUS 02-005) (,T,4BLED BY PLANNING & DEVELOPMENT BO,4RD ON .I,4NU,4R Y 28z 2003,4 T REQUEST OF ,4PPLICANT,) H. Burton Smith, P.E. KWB Charitable Trust Lot 91 - Quantum Park PTD (Northeast corner of High Ridge Road and Gateway Boulevard, Quantum Park PID) Request for conditional use/site plan approval for a gas station, convenience store with car wash proposed as the first phase of construction on this 6.54-acre parcel Agenda Regular City Commission Meeting Boynton Beach, Florida February 4, 2003 VTT. CONSENT AGENDA: Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A. Minutes: Agenda Preview Conference of January 16, 2003 Regular City Commission Meeting of.lanuary 21, 2003 Bids and Purchase Contracts - Recommend Approval - All expenditures are approved in the 2002-2003 Adopted Budget Award the bid for "RE-BID SUPPLY/INSTALL ONE VER'I'~CAL TURBINE VARIABLE SPEED PRE-FABRICATED PUMP STATION," Bid #023-2910- 03/C,1D to SULLIVAN ELECTRIC AND PUMPS, INC. of Lake Worth, Florida, in the amount of $84,413 (Proposed Resolution No. R03-018) Award the bid for "PURCHASE OF i NEW & UNUSED FRONT LOADING SOLID WASTE COMPACTION UNIT, MOUNTED ON A CLASS 8 DIESEL POWERED CHASSIS," Bid #015-2516-03/C3D to FREIGHTLINER TRUCKS OF SOUTH FLORIDA, in the amount of $131,000 Approve BIRDIE GOLF BALL COMPANY to RETRIEVE GOLF BALLS FROM THE NINE LAKES AT THE LINKS OF BOYNTON BEACH GOLF COURSE in consideration of $3,000 annually paid to the Golf Course (Proposed Resolution No. R03-019) Award the bid for "CO-OP CHEMICALS AND FERTILIZER," Bid #033-1411- 03/C.3D to various vendors based on the lowest, most responsive, responsible bidders who meet all specifications, with an anticipated expenditure of $126,215 Approve and accept proposal from BAE Systems ADR Inc. furnishing digital ortho photography, based upon Iow altitude photography, for the City and the Utilities Service Area, by piggy-backing Palm Beach County Contract No. R2001-1523, dated September 11, 2001, for a total project cost of $66,915 C. Resolutions: Proposed Resolution No. R03-017 Re: Prohibiting any match or program of matches of professional boxing, kickboxing, or mixed martial arts within the jurisdictional boundaries of the City (7'ABI. ED ON 2ANUAR Y 2.~, 2003)) Agenda Regular City Commission Meeting Boynton Beach, Florida February 4, 2003 Proposed Resolution No. R03-020 Re: Authorizing full release of the remaining surety for the water system improvements for the project known as High Ridge Properties, in the amount of $921.45 Proposed Resolution No. RO3-021 Re: Authorizing the purchase of 4 parcels of land from Nicholas 3. Rostanzo in order to construct a series of retention ponds associated with the NE 7th to NE 10th Avenue Stormwater ]:mprovement Project Proposed Resolution No. R03-022 Re: Ratification Central Regional Wastewater Treatment & Disposal Board .lanuary 16, 2003: of South action of Authorization to enter into contract with B. G. Katz Companies Landscape, dated March 1, 2003, for the sum of $900 per month for lawn services for the length of contract in the north area and an additional sum of $650 per month for the length of the contract in the south area for a total of $1,550 per month. Contract will be in effect for one year but may be extended for an additional (2) one year terms. Authorization to enter into contract with Aarow Building & Maintenance, dated March 1, 2003, for the sum of $350 per month for janitorial services. Contract will be in effect for one year but may be extended for an additional (2) one year terms. Authorization to expend $4,500 on an emergency basis from Repair & Replacement funds for repairs done by Chaz Equipment Co., Tnc. on the 16" reuse line on Lawrence & Woolbright Road Authorization to expend $4,000 from Repair & Replacement funds to inject hydro active seal foam into various leaking tanks Proposed Resolution No. R03-023 Re: Authorizing the release of a cash bond of $2,200 to Leighton McGinn for the project known as Tru Green Chemlawn Proposed Resolution No. RO3-024 Re: Approval of Task Order No. 7 with Hartman and Associates, ]:nc. (HAT) for Poinciana Heights Water Main [mprovement Project in the amount of $63,100 Proposed Resolution No. R03-025 Re: Approval of Amendment #1 to contract #002-2413-03/C3D, construction of NE 19th Avenue Sanitary Sewer Main and Water Main Replacement to Chaz Equipment Company, :[nc. to include additional construction services for the Poinciana Heights Water Main ]:mprovement Project in the amount of 4 Agenda Regular City Commission Meeting Boynton Beach, Florida February 4, 2003 $550,355.55 with a 90-day extension; and approval of a 10% contingency fund of $55,035.55, for a total funding limit of $605,391.10 Proposed Resolution No. R03-026 Re: Accepting a Grant of Easement from G.A. Homes, ]:ncorporated to the City of Boynton Beach relating to Bamboo Lane Ratification of Planning & Development Board Action: .. o Bethesda Hospital Physician Parking (NWSP 02-011) (Revised), 2700 Block of SW 4th Street - Request for new site plan approval for a 32,058 square foot, one level parking garage in a Public Usage (PU) zoning district on a 1.43-acre parcel Quantum Park North - Waivers, North of Gateway Boulevard/West of High Ridge Road (Quantum Park Lots 83-88) - Request for Waivers for a Master Site Plan in a mixed use pod within an approved PTD to include: (1) Land Development Regulations Chapter 2, Section 7.H.17 Requesting waiver of 28 feet to allow a reduction of the peripheral buffer from 40 feet to 12 feet where adjacent to residential zoning (along the western boundary of Quantum Park Lots 83 and 87); and (2) Land Development Regulations Chapter 2, Section 7.H.15 - Requesting waiver of 17 feet to allow a reduction in the minimum distance between buildings from 25 feet to 8 feet Quantum Park Lot 89-B - Waivers, North of Gateway Boulevard/West of High Ridge Road (Quantum Park Lot 89-B) - Request for Waiver for a Master Site Plan in a mixed use pod within an approved PTD to include: (1) Land Development Regulations Chapter 2, Section 7.H.17 - Requesting waiver of 15 feet to allow a reduction in the peripheral buffer from 25 feet to 10 feet with a wall along the northern property line Calvary Chapel (SPTE 02-003), 3190 Hypoluxo Road - Request for a one-year time extension of the site plan approval granted on December 4, 2001 to December 4, 2003 Motorola PZD (MPMD 02-004), 1500 W. Gateway Boulevard - Request for master plan modification to decrease the size of the Motorola P]:D Master Plan boundary in conjunction with the conversion of the undeveloped portion for commercial and residential uses Survivors Charter School (USAP 02-003), 1325 Gateway Boulevard (Quantum Park Lots 18 & 19) - Request for use approval for a "Charter High School" on Lots 18 and 19 in the Quantum Park Planned ]~ndustrial Development (PI:D) Agenda Regular City Commission Meeting Boynton Beach, Florida February 4, 2003 VIII. Survivors Charter School (NWSP O2-020), 1325 Gateway Boulevard (Lots 18 & 19 Quantum Park PID) - Request for site plan approval for a two-story, 33,124-square foot building to be used as a Charter High School, and a one-story, 186,286-square foot office/warehouse building on 5.60 acres Arbolata Townhomes (SBMP O2-OO5), Southeast corner of Congress Avenue and SW 35th Avenue Request for Subdivision Master Plan approval for a 172 unit, multi-family residential development on a 16.087- acre parcel in a proposed PUD zoning district E. Ratification of CRA Action: None Approve the Quantum Park Townhomes Record Plat, conditioned on the approval being the certification of the plat documents by Dave Kelley (City Engineer and Surveyor & Mapper) and .1elf Livergood (Director of Public Works) Approve the "SURPLUS VEHICLES/EQUIPMENT LIST" as submitted by Public Works Department and allow for the sale of same H. Intentionally left blank Approve the Kensington Place Record Plat subject to the signature and seal by the City Engineer Approve Funding for "Peacemakers," After School Activities and Case Management program by the Boynton Beach Faith Based Community Development Corporation in cooperation with the City, Poinciana and Galaxy Schools for $17,137. K. Report on Amendment to Order of Business at City Commission Meetings CZTY MANAGER'S REPORT: None FUTURE AGENDA ZTEMS: A. Report on 2002 Holiday Parade participants' findings (February 18, 2003) Review revocation of the license agreement between the City of Boynton Beach and .lordan Wrecker Service (April 1, 2003) C. Discussion regarding Cemetery Board Agenda Regular City Commission Meeting Boynton Beach, Florida February 4, 2003 XT, XII. Approve Community Development Block Grant (CDBG) Sub-Grantee Agreement with Juvenile Transition Center, Inc. of Boynton Beach in the amount of $7,500 (Proposed Resolution No, R03-,.,) FRA Whistle Ban - Report (TBA) Delayed due to Federal Railway Administration Delay in Rulemaking Ordinance on first reading rescinding LDR Chapter 2, Zoning, Section 11.3. Environmental Review and associated references to Environmental Review Permit or the Environmental Review Committee (I'BA) DEVELOPMENT PLANS: None NEW BUSTNESS: None LEGAL: A. Ordinances - 2nd Reading - PUBLIC HEARING Proposed Ordinance No. 03-001 Re: Rezoning from R-3 Multifamily Residential (10.8 dwellings per acre) to Planned Unit Development (PUD) for 18 single family detached zero lot line homes (Hawks Landing) B. Ordinances- 1st Reading Proposed Ordinance No. 03-002 Re: Amending Chapter 2 Administration, Article IV, Section 2-56 providing for amendment to procedures for the sale of surplus City owned real property Proposed Ordinance No. 03-003 Re: Right-of-way abandonment of a 90-foot segment of NE 3rd Street, south of NE 12th Avenue Proposed Ordinance No. 03-004 Re: Amending Chapter 2, "Administration" Article 1, Section 2-1 to incorporate a revised City Organizational Chart, effective January 1, 2003 Resolutions: None Agenda Regular City Commission Meeting Boynton Beach, Florida February 4, 2003 XIII. D. Other: None UNFINISHED BUSINESS: A. Limited Access Self-Storage (CDRV 02-004) - Discuss amending the Land Development Regulations Chapter 2. Zoning, Sections 6(a), 6(b), 6(c), 6(d) and 11.0 to restrict self-storage facilities to the M-1 Tndustrial zoning district; and to amend the supplemental regulations governing SELF SERVTCE STORAGE FACTL1T[ES (MTNT-WAREHOUSES) to remove all references to the C-1 Office/Professional Commercial zoning district AD3OURNMENT: NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING~ HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND~ FOR SUCH PURPOSE~ HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE~ WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABIUTY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND EN]OY THE BENEFITS OF A SERVICE~ PROGRAM~ OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT JOYCE COSTELLO, (561) 742-6013 AT LEAST TVVENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. bg FINAL AGENDA 2/3/2003 5:10 PM S:\CC\WP\CCAGENDAV~,GENDAS\YEAR 2003\020403 FINAL AGENDA. DOC 8 ZV. ADM[NI'STRA'I'I~E I'TEM A. ,~. ~.., ,-r, IV. ADMtNZSTRATZVE I~TEM B. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Meetinq Dates [] December 3, 2002 [] December 17, 2002 [] .lanuary 7, 2003 [] .lanuary 21, 2003 Date Final Form Must be Turned in to Cit~ Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 1~6, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meetino Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18. 2003 Date Final Form Must be Turned in to CRv Clerk'S Office .lanuary 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Accept the verbal resignation of Harold Blanchette, Alternate member of the Cemetery Board. EXPLANATI:ON: PROGRAM IMPACT: FISCAL IMPACT: ALTERNATIVES:  Depart-ment i-lead's' Signature - City Manager's Signature City Clerk's Office Department Name City Attorney / Finance / Human Resources S:\CC~WP~CCAGENDA'~Agenda Request Memos~Agenda Item Request Form Harold Blanchette Resignation.dot S:~BULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC V..ANNOUNCEMENTS & PRESENTA'rIONS Item C.l.a CITY OF BOYNTON BEAC AGENDA ITEM REQUEST FORM Requested City Commission [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 NATURE OF AGENDA ITEM Date Final Form Must be Turned November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) [] Development Plans [] Administrative [] New Business [] Consent Agenda [] Legal [] Public Hearing [] Unfinished Business [] Bids [] presentation [] Announcement [] City Manager's Report RECOMMENDATION: Adopt a proclamation declaring February as Library Appreciation Month. EXPLANATION: February is being observed as Library Appreciation Month in many cities and counties throughout Florida and the United States and this proclamation officially includes Boynton Beach in the observance. It also announces 's (Your Library Loves You... Let Us Count the Ways) to highlight all of the resources the kick-off of our library campaign and services being appreciatively offered and used. PROGRAM IMPACT: The proclamation will focus attention on the Library's valuable contributions to education, culture and the quality of life in our community. FISCAL IMPACT: No cost for the proclamaUon. ALTERNATIVES: Do not issue the proclamation. Department Hea~s ~r~7 ~ Library_ Department Name City Manager's Signature City Attorney / Finance / Human Resources S:XBULLETINWORMSXAGENDA ITEM REQUEST FORM.DOC Whereas, the Governor of Florida has proclaimed February, 2003, as Library ApPreciation Month; and Whereas, the Boynton Beach City Library is our cornerstone of education and . ~ culture that positively impacts the quality of community life; and Whereas, the Boynton Beach City Library provides residents important information and resources on careers, health, finance, environment, arts, business, and many other subjects to help our residents live more productive and fulfilling lives; and Whereas, the Boynton Beach City Library impacts the economic lifeblood of community by supporting literacy projects, computer training, internet access, and other programs and resources that help our residents learn to find, evaluate, and use information they require for their work, school, and personal needs; and Whereas, the Boynton Beach City Library is involved with the expansion of electronic network capabilities which allows worldwide information and databases to be more easily accessed by city library users; and Whereas, the community wishes to express a special sense of appreciation to the Boynton Beach City Library, for the resources and services offered to the community, and Whereas, the Boynton Beach City Library in turn wishes to express appreciation to the community for the continued support that enables the Library to continually enhance the services to benefit children, families, adults, and elders. Now, therefore, I, Gerald Broening, by virtue of the authority vested in me as Mayor of the City of Boynton Beach, Florida, hereby proclaim appreciation for the Boynton Beach City Library and declare the observance of February as "Library Appreciation Month" and further proclaim the kick-off for the Boynton Beach City Library's campaign: Your Library Loves You... Let Us Count the Ways. In witness whereof, I have hereunto set my hand and caused the Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the 4rn day of February, 2003. T: Gerald Broening, Mayor City of Boynton Beach ~ity Clerk (Corporate Seal) S:\CC~WP~CCAGENDA~=roclamalJons~ibrary ApPreciation - 2003.doc Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 VI.-PUBLIC HEARING ITEM A. CITY OF BOYNTON BEACL AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the February 4, 2003 City Commission Agenda under Public Hearing. The Planning and Development Board with a unanimous vote, recommended that the subject request be tabled, in response to a request from the applicant intended to allow time for the coordination with Tri Rail representatives. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 03-027. EXPLANATION: PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Gateway Plaza (COUS 02-005) H. Burton Smith, P.E. KWB Charitable Trust Lot 9 1_ Quantum Park PID (Northeast comer of High Ridge Road and Gateway Boulevard, Quantum Park PID) Request for conditional use/site plan approval for a gas station/convenience store with car wash proposed as the first phase of construction on the 6.54-acare parcel. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES.~,~,~ N/A Devel~en~ Planning ar~d~Zor~in ~13~ c tor City Manager's Signature City Attorney / Finance / Human Resources S:XPIanning~SHARED\WP~PROJECTS\Quantum-Gateway Plaza\COUS 024)05~Agenda Item Request Gateway Plaza COUS 024)05 2-44)3.dot S:~BULLETIN~ORMS~GENDA ITEM REQUEST FORM.DOC DEPARTMENT OF DEVELOPMENT PLANNING & ZONING DIVISION MEMORANDUM NO. PZ 03-027 TO: Chairman and Members THROUGH: Michael W. Rumpf Director of Planning & Zoning FROM: Eric Lee Johnson, AICP Planner DATE: January 23, 2003 SUBJECT: Gateway Plaza - COUS 02-005 (Revised Staff Report) Conditional Use / Site Plan Approval - Gasoline Dispensing Establishment PROPOSAL SUMMARY Contained herein is a description of the subject project. KWB Charitable Trust is the owner of Lot 91 in Quantum Park. Lot 91 is 6.54 acres in size with an Office - Industrial - Commercial (OIC) DRI Master Plan designation. Pace Development Services (Pace) is the contract purchaser of the subject property. Pace, the developer, is the owner and operator of a number of retail fueling centers (Hess Gas Station). The site plan shows that the project will be built throughout four (4) phases. Phase One will consist of paving the ingress / egress easement (from High Ridge Road to the Th-Rail Access Road. The construction of the circulation area (driveways) will occur during Phase Two. Phase Two will also consist of construction of the 4,028 square-foot Hess gas station, a 905 square- foot accessory car wash, and 10 fuel pump islands. No other uses are proposed for Phase Three or Phase Four. BACKGROUND & ANALYSIS Owner: KWB Charitable Trust Agent: H. Burton Smith, P.E. Project name: Gateway Plaza General description: Conditional use / new site plan approval for a gas station and accessory car wash facility. Property size: 285,328 square feet (6.54 acres) Land use: Industrial with an Office / Industrial / Commercial DRI Master Plan designation Current Zoning: Planned Industrial Development (PID) Location: Lot 91, Quantum Park PID (northeast comer of Gateway Boulevard and High Ridge Road) Building area: (See Exhibit "B" - Proposed Site Plan) Surrounding land uses/zoning: North: Th-Rail station zoned Planned Industrial Development (PID), with a Governmental & Gateway Plaza - COUS 02-005 Page 2 Memorandum No. PZ 03-027 Institutional (G&I) Quantum Park DRI Master Plan designation, and an office building also within the PID designated with an Office / Industrial (OI) Quantum Park DRI Master Plan designation; South: Gateway Boulevard right-of-way, farther south is undeveloped Lot 82, zoned Planned Industrial Development (PID) with an Office - Industrial - Commercial (OIC) Quantum Park DRI Master Plan designation; East: C.S.X. Railroad tight-of-way, farther east is Interstate 95 right-of-way; West: Undeveloped Quantum Park Lot 85 (future commercial plaza / townhouses), zoned Planned Industrial Development (PID) with a Mixed Use (MU) Quantum Park DR/ Master Plan designation. In 1999, the City Commission approved a use approval request on Lot 91 for an Ice Skating Rink (The Frozen Ponds / USAP 99-003). Ice-skating rinks are now included as a permitted use option under the "Commercial" designation of the Quantum Park DRI. The "The Frozen Ponds" site plan has since expired and no development has occurred on the site. The accompanying request for Use Approval (USAP 02-002) also represented a request to modify the condition limiting the PID to one (1) gasoline-dispensing establishment and/or convenience store. The City Commission approved the Use Approval on January 21, 2003. According to the Use Approval application, the diesel fueling stations proposed in the subject project would provide service for tractor-trailers that make daily deliveries to the Publix Distribution Center (Quantum Park Lot 55). There are several outstanding issues associated with this project. First, the project will require clearing the site (trees and all understory vegetation), which would require increasing the land elevation. However, no specific information has been given to staff as to the extent of the cleating and elevation changes that will occur during each phase. Staff has concerns over the future condition of the undeveloped portions of the subject property, especially if the applicant chooses to clear the entire site in anticipation for land development (Phase One through Four). The City Forester / Environmentalist has requested that the applicant indicate the specific trees to be preserved on-site. A tree well would be required where elevation difference is greater than one (1) foot. The applicant has not submitted a tree survey, thus making the exact tree locations and relocation criteria impossible to determine on drawings or within an inventory. According to the applicant, all existing, desirable, native vegetation within the perimeter planting areas and "Receiver Areas" shall be preserved in place. The applicant proposes "field flagging" followed by barricading in the field prior to any clearing or construction activities. Once preservation areas have been barricaded, an inventory of existing vegetation within can be determined and placed into an inventory list for each area. According to the applicant, simple counts of the vegetation within these areas, at any future time, will determine the success of the effort and eliminate the need for a tree survey. Therefore, the applicant submitted a Tree Management Plan to the City Forester / Environmentalist. However, according to the City Forester / Environmentalist, the Tree Management Plan is conceptual in nature in that it indicates the types of trees and ecosystems rather than the exact number of trees on the site, which would be produced by a tree survey. A complete tree survey would normally be required at this time of the review process. According to the applicant, for trees and vegetation outside the designated preserve areas, a flagging or tagging exercise identifying those trees and plants proposed for relocation would be done and coordinated / approved by the City Forester / Environmentalist prior to the commencement of site clearing. Vegetation left untagged and not within the barricaded areas shall be cleared. According to the applicant, following the tree and vegetation relocation, an as-built and updated list will be provided to staff for monitoring purposes. Gateway Plaza - COUS 02-005 Page 3 Memorandum No. PZ 03-027 Another outstanding issue associated with this prOject is that the Engineering Division of Public Works has requested an Intersection Design Study to be prepared by the applicant and the adjacent property owners in order to determine the potential traffic related impacts near the subject site. Adjacent property owners include the Quantum Park & Village North project (including Lot 89-B) and Villas at Quantum Lakes Phase III project. These projects will not receive their Development Orders until this study has been completed and the Engineering Division has made their recommendation. The last outstanding issue associated with this project (and not listed in the standards for evaluating conditional uses) is that the project has not received Quantum Park Architectural Review Committee (ARC) approval. The (ARC) approval should be received prior to Planning & Development Board and City Commission review and approval (see Exhibit "C" - Conditions of Approval). The above referenced issues must be adequately addressed to ensure that each phase of the project will comply ~vith the minimum requirements of the Land Development Regulations. STANDARDS FOR EVALUATING CONI)ITIONAL USES AND ANALYSIS Section 11.2.D of the Land Development Regulations contains the following standards to which conditional uses are required to conform. Following each of these standards is the Planning and Zoning Division's evaluation of the application as it pertains to standards. The Planning and Development Board and City Commission shall consider only such conditional uses as are authorized under the terms of these zoning regulations and, in connection therewith, may grant conditional uses absolutely or conditioned upon the conditions including, but not limited to, the dedication of property for streets, alleys, recreation space and sidewalks, as shall be determined necessary for the protection of the surrounding area and the citizens' general welfare, or deny conditional uses when not in harmony with the intent and purpose of this section. In evaluating an application for conditional use approval, the Board and Commission shall consider the effect of the proposed use on the general health, safety and welfare of the community and make written findings certifying that satisfactory provisions have been made concerning the following standards, where applicable: Ingress and egress to the subject property and proposed structures thereon, with particular reference to automobile and pedestrian safety and convenience, traffic flow and control, and access in case of fire or catastrophe. The site plan shows that one (1) point of ingress / egress location is proposed on High Ridge Road. This point of egress will be a right-turn only because of the median location on High Ridge Road. The second point of ingress / egress is proposed on the Tri-Rail Access Road. This point of access will have a landscaped median and will allow for both left and right turn egress. The opening as currently proposed, however, exceeds the maximum allowable width of 45 feet. Therefore, the width of this driveway would have to be reduced in order to comply with Chapter 2, Section l l.L.3. (see Exhibit "C" - Conditions of ApprovaO. A traffic study was submitted and sent to the Palm Beach County Traffic Division for their review and approval. The Palm Beach County Traffic Division determined that the project meets the Traffic Performance Standards of Palm Beach County (regarding the level of service for the roadways). However, as previously mentioned, the subject property and adjacent properties are required to submit an Intersection Design Study. The Study had not been completed at the date of this report. The anticipated truck traffic that will occur from this project coupled with the development of the adjacent residential sites, and the discharge of automobiles ~pedestrians from the Tri-Rail property could pose hazardous conditions in the future if lefi unplanned. Gateway Plaza - COUS 02-005 Page 4 Memorandum No. PZ 03-027 Off-street parking and loading areas where required, with particular attention to the items in subsection l above, and the economic, glare, noise, and odor effects the conditional use will have on adjacent and nearby properties, and the city as a whole. The parking required for the gas station shall be based on one (1) space per 250 square feet of gross floor area. Based on the proposed square footage, the required parking for the gas station is 17 spaces. The site plan provides a total of 23 parking spaces, of which, two (2) spaces will be designated for handicap use. All 90-degree parking spaces will be dimensioned lO feet in width by 16feet in length, except for the handicap spaces, which will be 12feet in width by 16feet in length. All spaces will have two (2)feet of vehicle overhang, which is allowed provided that the length of the parking space is 18 feet without encroaching into the minimum required lan&cape buffer. No di~nensions were provided for the angled parking spaces. 3. Refuse and service areas, with particular reference to the items in subsection 1 and 2 above, The gas station will have one (1) dumpster enclosure. The enclosures will have painted galvanized steel gates and lightly textured stucco walls painted to match the building color(s). The enclosure at the gas station will be angled to allow for a 60-foot turning radius. It will face northwest and be angled in such a way as to facilitate the efficient removal of trash. 4. Utilities, with reference to locations, availability, and compatibility. Consistent with Comprehensive Plan policies and city regulations, all utilities, including potable water and sanitary sewer will be in place prior to the issuance of a certificate of occupancy. The demand for water and sewer capacity will be very limited. 5. Screening, buffering and landscaping with reference to type, dimensions, and character. The landscape plan proposes a 15-foot wide landscape buffer along the front property line where the gas station is proposed (High Ridge Road). The south landscape buffer will be at least 15feet in width. At this time, no buildings are proposed within the northern or eastern portions of the site (Phases Three and Four). Phases Three and Four will require separate site plan review, subject to approval of the Planning & Development Board and City Commission. At that time, staff will review the landscaping, screening, and buffering of Phases Three and Four to ensure compliance with the Land Development Regulations and other applicable codes. A parking lot is proposed at the eastern portion of the site. This parking area would require an access easement with the Tri-Rail pr°Perty. Also, a 25-foot wide PID peripheral buffer is required along the east property line. The proposed parking lot would conflict with this peripheral buffer requirement (see Exhibit "C" - Conditions of ApprovaO. The landscape plan identifies six (6) relocation "Receiver Areas" labeled as A through F. According to the applicant, these Receiver Areas have been located and designed to protect existing vegetation and grades / topography through the use of retaining walls and careful grading. These areas shall be flagged and barricaded prior to any clearing or construction activity (inchtding construction of retaining walls) and shall be continually and perpetually maintained free from damaging influences of construction and development. Generally speaking, it is very difficult to successfully relocate scrub habitat and transplanted scrub vegetation. Other than these assigned "transplanted" areas, the existing flora will be totally removed and replaced with either new trees and shrubs or impervious surfaces for the improved areas. Staff anticipates that the proposed use with its inherent need for greater visibility will require elevation changes. This elevation change will consequently jeopardize the environmental uniqueness of the site. The applicant has inventoried the existing native trees on the site. The total approximate number of native trees Gateway Plaza - COUS 02-005 Page 5 Memorandum No. PZ 03-027 on the site is 807 trees. property: The following exhibit represents the Tree Management Plan for the subject TREE MANAGEMENT PLAN QTY TREE NAME SECTION QTY TREE NAME SECTION 60 Sand Pine A-1 8 Sand Pine C-1 25 Chapman Oak A-1 2 Chapman Oak C-1 70 Sand Pine A-2 6 Scrub Oak C-1 1 Chapman Oak A-2 2 Slash Pine C-1 1 Slash Pine A-2 10 Red Bay C-1 52 Sand Pine A-3 34 Sand Pine C-2 2 Chapman Oak A-3 2 Sand Pine(specimen) C-2 43 Sand Pine B-I 2 Chapman Oak C-2 2 Chapman Oak B-1 3 Slash Pine C-2 6 Saw Palmetto(trunk) B-1 62 Sand Pine C-3 2 2 Scrub Oak B-1 5 Slash Pine C-3 40 Sand Pine B-2 1 Chapman Oak C-3 4 Chapman Oak B-2 25 Sand Pine D-1 2 Scrub Oak B-2 3 Scrub Oak D-1 1 Slash Pine B-3 2 Chapman Oak D-1 90 Sand Pine B-3 1 Red Bay D-1 1 Chapman Oak B-3 2 Saw Palmetto(trunk) D-1,E3 1 Scrub Oak B-3 65 Sand Pine D-2 6 Scrub Oak D-2 7 Chapman Oak E-1,2,3 4 Chapman Pine D-2 1 Scrub Oak E-1 3 Slash Pine D-2 106 Sand Pine E-1,2,3 6 Red Bay D-2, E-2 35 Sand Pine D-3 1 Chapman Oak D-3 In accordance with the a tree survey that shall be submitted, the applicant will be required to indicate the specific trees that will be preserved in place. The trees to be removed and / or relocated are not identified at this time. A tree wall / well is required in locations where the elevation difference is greater than one foot. The applicant will be required to submit an acceptable cross section of the construction detail (see Exhibit "C"- Conditions of Approval). Signs, and proposed exterior lighting, with reference to glare, traffic safety, economic effect, and compatibility and harmony with adjacent and nearby properties. The maximum allowable wall signage area is based upon the linear frontage of the proposed gas station building. The ratio is based upon a maximum signage allowed of l ~ square feet of sign area for every one (1) foot of linear building frontage. According to the elevations, wall signs are proposed on the west (fron0 and south (side) building faqade of the gas station building. They are also proposed on the west and south sides of the canopy. A "Hess" sign is proposed on the west side of the Truck Canopy. Based on the submitted plans, the total allowable wall signage area for the gas station (including both canopies) cannot exceed 121.5 square feet (see Exhibit "C" - Conditions of ApprovaO. The elevations do not indicate dimensions. The actual "Hess" signs will be back-lit signs with green letters on top of a white background. Gateway Plaza - COUS 02-005 Page 6 Memorandum No. PZ 03-027 The plan proposes a freestanding monument sign to be located at the southwest corner of the site near the intersection of High Ridge Road and Gateway Boulevard. The sign elevations indicate that it will be eight (8)feet in height and eight (8)feet - eight (8) inches in width. The sign must be located at least lO feet from the property line and be no more than 64 square feet in area. The sign must comply with the Quantum Park Master Sign Program. The entire project, including the signage, will require review and approval for the Quantum Park Architectural Review Committee (see Exhibit "C" - Conditions of Approval). The photometric plans indicate that the footcandle levels will comply with the maximum levels as identified by the Land Development Regulations. However, according to Chapter 9, Section lO.F. 5, site lighting shall not be used as a form of advertising in a manner that draws more attention to the building or grounds at night than in the day. Although the applicant chose to use the Scottsdale Flat Lens" type of lights into the design underneath the canopy, staff determined that the proposed lighting levels would be excessive and therefore, contrary to the intent of Chapter 9 -Design Criteria. Staff recommends recessing the lights and reducing the maximum footcandle level to be consistent with the footcandle levels of other comparable sites (Chapter 2, Section l l.L.3.g. 3). The applicant insisted that the proposed lighting levels would not be excessive and promised to conduct a study prior to the Planning & Development Board meeting on lighting levels of other projects. At the date of this report, staff has not received any lighting studies of comparable projects (see Exhibit "C"- Conditions of ApprovaO. 7. Required setbacks and other open spaces. The proposed buildings will meet all required setbacks of the PID zoning districts and Chapter 2, Section l l.J.e. Gas stations are required to be at least 200feet away from a residential structure. The nearest residential structure will be approximately 240feet from Lot 91. 8. General compatibility with adjacent property and other property in the zoning district. In general, the proposed project is compatible with the existing commercial uses that will be directly across the street as part of the Quantum Park and Village North project (SBMP 02-002). The Quantum Park and Village North project was approved for 94,100 square feet of commercial on the southern portions of Quantum Park Lots 83 through 85. The proposed gasoline station use however, would not be compatible with the 136fee-simple townhouses, which were recently approved on the northern portions of Quantum Park Lots 83 through 85 as well as the entire portions of Quantum Park Lots 86 through 88. In addition, the project would be incompatible with the 39 fee-simple townhouse units approved on neighboring Quantum Park Lot 89-B. Other projects that were recently approved in the immediate area include the Tri-Rail double-track expansion (Quantum Park Lot 90) and 132,032 square feet of commercial / 234 rental apartments on Quantum Park Lots 62 through 67-C and Lot 100. Staff has major concerns regarding possible traffic accidents as a result of the development of the subject site with the proposed use. The site plan shows that a total of two (2) driveways are proposed, one (1) directly to High Ridge Road. Staff anticipates that the types of vehicles associated with this use (tractor trailers), which will utilize these points of access, coupled with the proposed driveways (traffic flow) from this project as well as driveways from the other projects could pose hazardous driving conditions in the future, hence the requirement for a joint Intersection Design Study. 9. Height of building and structures, xvith reference to compatibility and harmony to adjacent and nearby properties, and the city as a whole. Gateway Plaza - COUS 02-005 Page 7 Memorandum No. PZ 03-027 The proposed buildings would comply with the maximum height allowed (45 feeO in the Planned Industrial District (PID) as set forth in the Land Development Regulations. The gas station building is proposed to be 16feet -four (4) inches in height. The top of the decorative tower will be 29feet - eight (8) inches in height. The top of the canopy is proposed at 26 feet - six (6) inches in height, with the bottom of the canopy at 18feet in height, which may be excessive to accommodate a vehicular height that is restricted by the Department of Transportation height limitations. 10. Economic effects on adjacent and nearby properties, and the city as a xvhole. The construction of the gasoline-dispensing establishment would represent just one of the new developments in rapidly growing Quantum Park. A gasoline-dispensing establishment exists on the southwest corner of Gateway Boulevard and High Ridge Road (Mobil) and another on the southeast corner of Hypoluxo Road and High Ridge Road (Hess). The proposed gas station will increase the City's tar base. 11. Conformance to the standards and requirements which apply to site plans, as set forth in Chapter 19, Article II of the City of Boynton Beach Code of Ordinances. (Part III Chapter 4 Site Plan Review). At the time of this report, the tree survey and Intersection Design Study has not been given to staff. However, with incorporation of all staff comments and conditions, the proposed project will comply with all requirements of applicable sections of city code. 12. Compliance with, and abatement of nuisances and hazards in accordance with the performance standards within Section 4 of the zoning regulations; also, conformance to the City of Boynton Beach Noise Control Ordinance. The incorporation of all conditions and staff recommendations contained herein, the proposed gasoline- dispensing establishment and accessory carwash would operate in a manner that would be in compliance with the above-referenced codes and ordinances of the City of Boynton Beach. In particular, the applicant will have to apply for and obtain all necessary approvals and licenses from all applicable governing bodies. RECOMMENDATION Staff is unable to make a final recommendation at this time due to the following list of outstanding issues identified in the Backround & Analysis, the Standards for Evaluating Conditional Uses, and the incorrect / lack of information provided on the site plan. 1. The project requires a tree survey. This will address those environmental issues discussed in the Background & Analysis section; 2. Intersection Design Study. Staff requires that the applicant participate in the joint Study to determine impacts and required improvements for High Ridge Road and Gateway Boulevard; 3. The project requires a variance for less than 25-foot wide peripheral buffer along east property line; 4. The applicant must submit an acceptable access easement / agreement with the Tri-Rail property for joint use of parking lot proposed along east property line; 5. The project requires the Quantum Park Architectural Review Committee (ARC) approval letter prior to the Planning & Development Board approval of the project; and 6. The applicant must submit a Lighting Study as requested by Staff. Staff recommends that the project be tabled until all required and requested information be provided for Staff review. However, if the Planning & Development Board and the City Commission grant approval, staff Gateway Plaza - COUS 02-005 Page 8 Memorandum No. PZ 03-027 recommends that the project satisfy all the conditions of approval contained in Exhibit "C". Also, if approved, pursuant to Chapter 2 - Zoning, Section 11.2 Conditional Uses, a time limit would be required for project development. Staff recommends a period of one (1) year be allowed to obtain a building permit (excluding permits for land clearing). MR/elj S XPlanning'xShai'ed',Wp\pr°Jects\Quantum-Gateway Plaza'~COUS 02-00~Staffreport revised doc Location Map GATEWAY PLAZA EXHIBIT "A" EXH -! i BIT "B" EXHIBIT "B" t. RIDGE ROAD ./ J RICHAI~O WEN$1NG AIA EXHIBIT "B" IlR WENSING ^1^ EXHIBIT "B" EXHIBIT "B" EXHIBIT "B" HIGH RIDGE ROAD EXHIBIT "Bt' I Ii'1 II Gateway Center It It~tq ! : I;, . ill~l t1~ '" ;~ ii l i"! il'i' Ii t'tl f I ~;I : tt', 't Il!_ Gateway Plaza Landscape Plan HIGHRIDGE ROAD ~. C. & INTERSTATE I - 95 H. Burton Smith, P.E. CONSUL?lNG ENGINEERS DEVELOPMENT PLAN GATEWAY PLAZA FOR KENNETH BROWN, TRUSTEE QUANTUM PARK LOT 91 CITY OF BOYNTON BEACH. FI.. PALM BEACH COUNTY I I I I itt -IIBIT "B" Ei(HIBIT "B" Burton Smitl~, P.E. CON.~Lt LTING g-NGINEER$ SANITARY SEWER PLAN & PROFILES GATL=~NAY P~T.A FOR KENNETH BROWN, TRUSTEE QUANTUM PARK LOT 91 CfT~Y OF BOYNTON ~EACH, F~- PAlM BEACH COUNTY i H. Burton Smith, P.E. CONSULTING ENGINEER~ PAVING & DRAINAGE DETAILS GATEWAY Pt. AZA FOR KENNETH BROWN, TRUSTEE QUANTUM PARK LOT 91 iHIBIT "B" I I I I I I I I I',1 ii: riX i H. Burton Smith, P.E. WATER & SEWER DETAII.~ GAI'E~NAY PLAZA FOR KENNETH BROWN, TRUSTEE QUANTUM PARK LOT 91 CITY OF BOYNTON BEACH, FL. PALM BEACH COUNTY HIBIT "B" - C I L HIGHRIDGE ROAD }I iNTERSTATE I - 95 WATER & SEWER Pl..AN GATEWAY Pt. AZA FOR KENNETH BROWN, TRUSTEE QUANTUM PARK LOT 91 !~IBIT "B"~ Exhibit "C" jrd Review Comments Project name: Gateway Plaza File number: COUS 02-005 Reference: 3d review plans identified as Conditional Use with a January 7, 2003 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS - General Comments: 1. Prior to permit application contact the Public Works Department (561-742- X 6200) regarding the storage and handling of refuse. The dumpster will be supplied by Public Works. PUBLIC WORKS - Traffic Comments: 2. A Permit to Construct within the Public Right-of-Way, issued by the X Engineering Division of Public Works, will be required for work on Gateway Boulevard. Permits may also be required from Palm Beach County and the Quantum Park POA for work on High Ridge Road and Gateway Boulevard. 3. Place appropriate signage along High Ridge Road directing truck waffle to the X Tri-rail access road for fueling and prohibiting access into the regress/egress easement at both ends. 4. The developer shall cooperate with adjacent developers (Westbrooke & X Hansen) to coordinate an intersection design study at Gateway Boulevard and High Ridge Road to detemfine if signal timing changes, striping modifications, or lane additions are necessary as a result of this development and the other referenced developments. The above referenced developers shall share the cost of any identified improvements. 5. Add "No Track Parking" sings at the adjacent parking area and "No Parking" X sil~ns alon~ the Th-Rail Access Road. UTILITIES Comments: 6. Fire flow calculations will be required demonstrating the City Code X requirement of 1,500 g.p.m, as stated in the LDR, Chapter 6, Article IV, Section 16, or the requirement imposed by insurance underwriters, whichever is greater (see CODE, Section 26-16(b)). Please be advised that, unless each building is to have a sprinkler system installed, the site will require a minimum of two (2) fire hydrants to service those facilities shown on the site plan. COA Revised 01/24/03 2 DEPARTMENTS INCLUDE REJECT 7. Comprehensive Plan Policy 3.C.3.4. requires the conservation of potable X water. City water may not, therefore, be used for irrigation where other sources are readily available. 8. Water and sewer lines to be owned and operated by the City shall be included X within utility easements. Please show all proposed easements on the engineering drawings, using a minimum width of 12 feet. The easements shall be dedicated via separate instrument to the City as stated in the CODE, Section 26-33(a). Comments: 9. Design documents where underground water mains and hydrants are to be X provided, must demonstrate that they will be installed, completed, and in service prior to construction work per the Florida Fire Prevention Code, (2000) Section 29-2.3.2. 10. Emergency access shall be provided at the start of a project and be maintained X throughout construction per the Florida Fire Prevention Code, Section 3-5, and NFPA 241, (1996) Safeguarding Construction, Alteration, and Demolition Operations, Section 54.3. POLICE Comments: None X ENGINEERING DIVISION Comments: 11. Show zoning and land use on Site Characteristics Map (Survey) (LDR, X Chapter 4, Section 7.A.). 12. Show proposed site lighting on the site and landscape plans (LDR, Chapter 4, X Section 7.B.4.) On the lighting plan, specify that the light poles shall withstand a 140 MPH wind load (Chapter 23, Article Il, Section A.l.a and Florida Building Code). Include pole wind loading, and pole details in conformance with the Chapter 6, Article IV, Section 11, Chapter 23, Article I, Section 5.B.7, and Chapter 23, Article II, Section A on the lighting plan. Glare, which is readily perceptible at any point at or beyond the property on which the use is located, is prohibited (Chapter 2, Section 4.N.7). Lighting shall be directed away from any residential uses (Chapter 2, Section 4.N.7). Lighting shall be shown for the proposed parking lot to the east. 13. According to Chapter 9, Section 10.F.5, site lighting shall not be used as a X COA Revised 01/24/03 3 DEPARTMENTS INCLUDE REJECT form of advertising in a manner that draws more attention to the building or grounds at night than in the day. The applicant shall provide the City with light level reading under the canopies of other gas station for comparison purposes. In any event the applicant shall provide a lighting design which, for the canopies meets the criteria set forth in Chapter 2, Section 11 .L3.g (3) of the Land Development Regulations, which for the remainder of the site provides an average of three (3) to five (5) foot-candles (maximum of 10 foot-candles). Anything in excess of 60 foot-candles is prohibited. 14. Show proposed positions for existing features to be relocated to. X 15. Provide an engineer's certification on the Drainage Plan as specified in LDR, X Chapter 4, Section 7.F.2. 16. Indicate by note that catch basin and manhole covers shall be bicycle proof X (LDR, Chapter 6, Article IV, Section 5.A.2.f). 17. Provide a typical cross-section showing the grade change between the X developed property and Parcel IV. 18. The ingress/egress easement shall be constructed in accordance with City X Standard B-91005 shown on the Site Development Plan Sheet 5 of 6. 19. Indicate to what standard the project is to be constructed; if the FDOT X Standard Specifications for Road & Bridge Construction and Standard Index are to be used - the 2000 Specifications are recommended since they contain both English and Metric units. 20. An excavation/fill permit from the Engineering Division will be required X subject to the requirements of the LDR, Chapter 8. 21. If the property is subdivided into two or more parcels, the applicant shall X submit a plat to the Engineering Division conforming to the requirements of the LDR, Chapter 5. 22. Any portions of the site that are cleared but not developed within 30 days shall X be seeded and mulched as required by the LDR, Chapter 8, Article IV, Section E. BUILDING DIVISION Comments: 23. At time of permit review, submit signed and sealed working drawings of the X proposed construction. 24. At time of permit review, submit for review an addressing plan for the project. X COA Revised 01/24/03 4 DEPARTMENTS INCLUDE REJECT 25. At time of permit review, provide a copy of a City-approved waiver of plat X showing approval for subdividing the property. The waiver shall describe each lot, parcel or tract of land. At time of permit review, submit separate surveys of each lot, parcel or tract. For purposes of setting up property and ownership in the City computer, provide a copy of the recorded deed for each lot, parcel or tract. The recorded deed shall be submitted at time of permit review. PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST Comments: 26. Provide a tree survey. On the tree survey, indicate by note, the specific trees X that will be preserved in place. A tree wall / well is required in locations where the elevation difference is greater than one foot. A cross section of the construction detail is required. 27. The applicant should indicate on the landscape plan, the specific tree plugs and X quantities that will be relocated into transplant areas "A" through "F". The tree pluss should include under story shrubs, and ~-coundcover plants. 28. The applicant must notify all of the required environmental agencies in X accordance with the criteria listed in the Development of Regional Impact document. 29. Submit a cross section of the construction detail of the wall. X 30. Submit an irrigation plan prior to the issuance of a building permit. Indicate X by note, the source of water. PLANNING & ZONING Comments: 31. This project requires conditional use approval for the gasoline-dispensing X establishment. Approval of the project is based upon the standards for evaluating conditional uses found in Chapter 2, Section 11.2.D. of the City of Boynton Beach Land Development Regulations. 32. Submit a Tree Survey that is acceptable to the City Forester / X Environmentalist. 33. A 25-foot wide landscape buffer (PID periphery buffer) is required along the X eastern propertV line. The proposed parking area does not contain this buffer COA Revised 01/24/03 5 DEPARTMENTS INCLUDE REJECT and therefore, would require approval of a variance. 34. The subject parcel's entire property line must be shown on sheet "LS-I". X 35. A cross-access agreement with Th-Rail shall be required for the parking X lot proposed to the east of the subject site. 36. This project will be required to obtain an Environmental Review Permit prior X to the issuance of an occupational license (Chapter 2, Section 6.C. and Chapter 2, Section 11.3). 37. Driveway openings shall be limited to 45 feet in width. Revise the "truck X area" driveway opening (proposed on the Th-Rail Access Road) so that it complies with this requirement (Chapter 2, Section l l.L.3.d). Staff recommends extending the landscape median to the property line. 38. Since the parcel is comprised of only one (1) lot, only one (1) freestanding X monument sign is permitted for the entire site (Chapter 21, Article IV, Section 5). 39. Submit a sign program for all signage. On the elevations, indicate the total X area of all wall signage. Based on the submitted plans, the total wall signage area for the gas station cannot exceed 121.5 square feet (Chapter 21, Article IV, Section 5). This includes the sign area proposed on the canopy. 40. The proposed outdoor freestanding pole sign, as submitted, is incompatible X with the Quantum Park Sign Program. The freestanding outdoor pole sign must be converted to a "monument style" sign, located at least 10 feet from the property line and be compatible with the Quantum Park Sign Program. 41. The entire project (including the signage) should obtain Quantum Park X Architectural Review Committee (ARC) approval prior to the Planning & Development Board meeting. 42. On the elevations of the track canopy (sheet "P-5"), the note "Internally X lighted sign Hess Green" incorrectly points to the canopy's supporting column and not the sign itself. Correct the elevations. 43. The exterior lighting levels under the canopy shall not exceed photometric X levels of 60-foot candles (Chapter 2, Section l l.L.3g). As shown on the elevations, the canopy light bulbs (Scottsdale) shall be recessed and not be visible from the sides. Provide lighting for new parking area. Staff recommends reducing the exterior canopy lighting to no more than 30 foot- candles. 44. The Crape Myrtle (LI) must be 12 feet in height when installed (Chapter 7.5, X Article II, Section 5.C.). COA Revised 01/24/03 6 DEPARTMENTS INCLUDE REJECT 45. Ensure that all plant types and quantities correspond between the plant list and X the graphic illustration. 46. Pursuant to Chapter 2 - Zoning, Section 11.2 Conditional Uses, a time X limit is to be set within which the proposed project is to be developed. If this project is approved, staff recommends that a period of one (1) year be allowed to initiate this project. ADDITIONAL PLANNING & DEVELOPMENT BOARD COMMENTS: Comments: 47. None X ADDITIONAL CITY COMMISSION COMMENTS: Comments: 48. To be detemfined. MWR/elj S:\Planning\Shared\Wp\Projects\Quantum-Gateway Plaza\COUS 02-005\COA Revised.doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Gateway Plaza (COUS 02-005) APPLICANT'S AGENT: Pace Development Service, L.L.C. APPLICANT'S ADDRESS: 9159 Indian River Run Boynton Beach, FL 33437 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: February 4, 2003 TYPE OF RELIEF SOUGHT: Conditional Use / Site Plan Approval for a gasoline dispensing establishment and accessory car wash and convenience store. LOCATION OF PROPERTY: Lot 91, Quantum Park PID DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR X THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: S:\P~anning~SHARED\WP\PROJECTS\Ouantum-gateway Plaza\COUS 02-005'~)O.doc City Clerk Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 VII.-CONSENT AGENDA ITEM B.1 CITY OF BOYNTON BEAC AGENDA ITEM REQUEST FOt av Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City comrmssion Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to Ciw Clerk's Office January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans ~' Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unf'mished Business [--I Announcement [] Presentation [] City Manager's Report RECOMMENDATION: A motion to award the bid for "RE-BID SUPPLY/INSTALL ONE VERTICAL TURBINE VARIABLE SPEED PRE-FABRICATED PUMP STATION" BidO023-2910-03/CJD to SULLIVAN ELECTRIC AND PUMP, INC. of Lake Worth, Florida, in the amount of: $84,413.00. EXPLANATION: On January 14, 2003, Procurement Services opened and tabulated nine (9) proposals for the above mentioned bid. After review and evaluation, it has been determined to award this bid to Sumvan Electric and Pump, Inc. as they were the lowest, most responsive, responsible bidder who meets all specifications. Scott Wahlin, Golf Course Superintendent, concurs with this recommendation per attached memo g03-004. PROGRAM IMPACT: The purpose of this pump is to be used for turf irrigation. This pump is to replace the existing pump station that is 19 years old and no longer cost effective nor efficient. FISCAL IMPACT: ACCOUNT# 411-5000-590-05-03 Deputy Director of Financial Services Procurement Services Department Name BUDGETED AMOUNT: $84,4510~}~ ~it~ Manager s Signature City Attorney / Finance / Human Resources :~BULLETIN~ORMSXAGENDA ITEM REQUEST FORM.DOC C: Jo~ Sciortino - Golf Course Director Scott Wahlin - Golf Course Superintendent File RESOLUTION NO. R 03- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE AWARD OF BID FOR THE RE-BID SUPPLY/INSTALL ONE VERTICAL TURBINE VARIABLE SPEED PRE-FABRICATED PUMP STATION (BID NO. 023-2901-03/CJD) TO SULLWAN ELECTRIC AND PUMP, INC.; AUTHORIZING EXECUTION OF THE CONTRACT, AND PROVIDING AN EFFECTIVE DATE. WIIEREAS, on January 14, 2003, Procurement Services opened and tabulated nine proposals for the above referenced bid, and, after review and evaluation, it was determined by staff that Sullivan Electric and Pump, Inc., was the most responsive, responsible bidder who met all specifications; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, upon recommendation of staff, hereby approves the award of the bid for "Re-Bid Supply/Install One Vertical Turbine Variable Speed Pre-Fabricated Pump Station" to Sullivan Electric and Pump., in the amount of $84,413.00, and authorizes the City Manager to execute a contract, a copy of which is attached hereto. Section 2. That this Resolution shall become effective immediately. S:\CA~FIESO~greem~nt~B~d A~,~r~d Av4rd · Sullivan Electric ~ PumD 012203.doc PASSED AND ADOPTED THIS ~ day of February, 2003. CITY OF BOYNTON BEACH, FLORIDA Mawr Vice Mayor Commissioner Commissioner ATTEST: Commissioner City Clerk S:\CA~RESO~N~*eee*m~tS~¢I Awems~l Aw~nl - ~,dlivan Electric ~1 PumD 012203.doc Golf Course Memo # 03-004 To: Through: From: Date: Re: Bill Atkins, Deputy Director of Financial~ervices Joe Sciortino, MP, Golf Director~.,~j Scoff Wahlin, CGCS, Superintendent,.,5 January 16, 2003 Pump Station Bid Award Recommendation RECEIVED JAN 2! 2003 PROCUr~EMENT I recommend we award our pump station bid (#023-2910-03/CJD) to Sullivan Electric and Pump, Inc. for the following reasons. 1. This was the lowest qualified bid. 2. We will avoid any disputes that may possibly occur if we chose to utilize one company to provide the pump station and another company to install it. 3. This company is very familiar with our project and our property because they have been our vendor of choice for service and maintenance in the past. 4. The pump station they are proposing is widely used in this araa. I asked for the number of installations in Palm Beach County and was given the names of fourteen golf courses that start with the letter "B". I did not ask them to continue. The reasons the other eight companies were not recommended ara listed below. Cloud 9 Services, Inc. D/B/A Cloud 9 Construction - Their price was not competitive with the recommended vendor. C.R.E.W.S. Construction Services, Inc. - Their price was not competitive with the recommended vendor. Florida Design Contractors, Inc. - Their price was not competitive with the recommended vendor. Hydro Dynamics - This company does not have the general contractor license necessary to legally subcontract with an electrical contractor to perform the required electrical work. John Deera Landscapes -This company proposed to provide the pump station only without installation. When the cost of installation by the lowest qualified bidder was added, the price exceeded the recommended vendor's price for supplying and installing the pump station. Marine Engineering Contractors, Inc. - Their price was not competitive with the recommended vendor. National Pump Company, LLC - Their price was not competitive with the recommended vendor. TLC Diversified, Inc. - Their price was not competitive with the recommended vendor. CONTRACTOR AGREEMENT FOR RE-BID SUPPLY AND INSTALL ONE VERTICAL TURBINE VARIABLE SPEED PREFABRICATED PUMP STATION AT THE LINKS OF BOYNTON BEACH THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as "the City", and Sullivan Electric and Pump, Inc., hereinafter referred to as "the Contractor", in consideration of the mutual benefits, terms, and conditions hereinafter specified which are attached hereto and incorporated herein by reference. PROJECT DESIGNATION. The Contractor is retained by the City to perform the electrical and plumbing services in connection with the project designated Supply and Installation of a Pump Station. 2. SCOPE OF SERVICES. Contractor agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. TIME FOR PERFORMANCE. Work under this contract shall commence upon the giving of written notice by the City to the Contractor to proceed. Contractor shall perform all services and provide all work product required pursuant to this agreement by 60 calendar days from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. PAYMENT. The Contractor shall be paid by the City for completed work and for services rendered under this agreement as follows: ao Final payment of any balance due the Contractor of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this agreement and its acceptance by the City. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. c. The Contractor's records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City. Copies shall be made available upon request. COMPLIANCE WITH LAWS. Contractor shall, in performing the services contemplated by this service agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. INDE~ICATION. Contractor shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. 1 INSURANCE. The Contractor shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the mount of $1,000,000. Said general liability policy shall name the City of Boynton Beach as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. o INDEPENDENT CONTRACTOR. The Contractor and the City agree that the Contractor is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Contractor, or any employee of Contractor. COVENANT AGAINST CONTINGENT FEES. The Contractor warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Contractor, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the fight to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 10. DISCRIMINATION PROHIBITED. The Contractor, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 11. ASSIGNMENT. The Contractor shall not sublet or assign any of the services covered by this agreement without the express written consent of the City. 12. NON-WAIVER. Waiver by the City of any provision of this agreement or any time limitation provided for in this agreement shall not constitute a waiver of any other provision. 13. TERMINATION. a. The City reserves the fight to terminate this agreement at any time by giving ten (10) days written notice to the Contractor. bo In the event of the death of a member, partner or officer of the Contractor, or any of its supervisory personnel assigned to the project, the surviving members of the Contractor hereby agree to complete the work under the terms of this agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this agreement between surviving members of the Contractor and the City, if the City so chooses. 14. DISPUTES. Any dispute arising out of the terms or conditions of this agreement shall be adjudicated within the courts of Florida. Further, this agreement shall be construed under Florida Law. 15. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Arm: Kurt Bressner, City Manager Notices to Contractor shall be sent to the following address: Sullivan Electric& Pump, Inc. 2115 7th Avenue, North Lake Worth, Florida 33461 16. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the Contractor and supersedes all prior negotiatiorm, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and Contractor. DATED this ~ day of CITY OF BOYNTON BEACH ,20 City Manager SULLIVAN ELECTRIC & PUMP, INC. Contractor Attest/Authenticated: Title City Clerk (Corporate Seal) Approved as to Form: Attest/Authenticated: Office of the City Attorney Secretary Rev. 1/22/91 SPECIFICATIONS FOR SUPPLY AND INSTALL ONE (1) VERTICAL TURBINE VARIABLE SPEED PREFABRICATED PUMP STATION Scope of Work: The City of Boynton Beach is seeking a supplier and/or contractor(s) to provide and/or install one (1) Vertical Turbine Variable speed prefabricated pump station at the Links at Boynton Beach Goff Course located at: 8020 Jog Road, Boynton Beach, Florida. Bidders may provide proposals in one or all of three ways; (1) supply the pump station as per the specifications, (2) install the specified pump station provided by others including the pick-up and removal of the existing pump station and (3) supply the pump station as per the specifications and install the specffied pump station including the pick-up and removal of the existing pump station. Bidders quoting "supply and installation" or "installation only" shall be licensed in Palm Beach County or the State of Florida as a general contractor, plumbing contractor, irrigation contractor or electrical contractor. Unloading supervision and setting supervision of the new pump station is to be the responsibility of the pump station manufacturer. The pump station manufacturer is to be responsible for coordinating the installation of the new pump station with the installer and The City of Boynton Beach d/b/a. The Links at Boynton Beach. The installer shall be responsible for providing all materials, equipment, and labor necessary to install all items associated with the pump station. The time from which the old pump station is taken offiine until the new pump station is fully operational shall not exceed two (2) days. If and whenever in the specifications a brand name, make, name of any manufacturer, or trade name is mentioned it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase E~_Q.I~;.~L_is added. However, ff a product other than that specified is proposed, it is the vendor's responsibility to name such a product within his bid and to prove to the City that said product is equal to that specified and to submit brochures, samples, and/or specifications in detail on item(s) submitted. The City shall be the sole judge concerning the merits of the bid submitted. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 3 The City acknowledges that many manufacturers of prefabricated pump stations utilize particular components on their standard products with a track record of considerable success. It is not the intent of the City to require prefabricated pump station manufacturers to modify existing designs by specifying component brands when the brands used on the manufacturers standard designs meets the specifications of the bid request and have proven to be dependable. Please place an (x) on the blank line next to each item if a specification is met. If exception is taken (alternatives), bidder must explain using a separate sheet of paper. Bidder must submit specifications "check-off" sheets (Pages 17-21) with the proposal sheet in order for a bid to be considered. Part I - GENERAL A. General. To provide a single source responsibility for the manufacture, warranty, service and operation of a prefabricated, skid mounted, fully automatic variable speed pumping system for turf irrigation. The pumping system shall automatically maintain a constant discharge pressure regardless of varying flow demands within the station rating. Pumping system shall conform to the following specifications in all respects. This specification covers the minimum requirements; however, it should not be construed as all-inclusive. It is the successful vendor's responsibility to include all necessary appurtenances to provide for a complete, automatic, smooth operating, and reliable pumping system. The manufacturer shall supply a complete set of signed and sealed as-built engineering drawings, general arrangement drawings, electrical power schematics, and control schematics in the operations and service manuals. The system must be fully compatible with our existing slab and wet well. The control panel shall be UL listed. The system shall be fully compatible with our existing time use metering system allowing us to utilize 250 GPM at 120 PSI during on-peak hours while still enjoying the benefits of the time use program. Manufacturer. The pumping system shall be of the type manufactured by Flowtronex PSI Inc., Watertronics or Syncroflo, as an equal. For consideration of a proposed equal system, the bidder shat furnish the following data to the purchaser at the time of his/her proposal: A complete specification for the pumping system proposed as an equal. · A statement of full conformance to the following specifications signed by an officer of the manufacturer. · A general arrangement drawing showing overall dimensions and all piping layouts. · Complete submittal data for all major equipment (pumps, motors, filter, variable fi,'equency drive (V'FD), programmable controllers (PLC), valves, and motor starters). · .An electrical schematic showing power wiring. · An installation list of golf course variable fi:equency drive pumping systems of comparable size and performance. · Location of closest V'FD factory trained service centers. · Manufacturer's electrical control panel UL file number. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 4 Product Support. The manufacturer shall provide a mmimurn of four phone support technicians. Product support technicians shall be capable of accessing all information pertaining to the pumping equipment, e.g. electrical schematics, pump curves, program data, bill of materials, etc. The manufacturer shall have no less than two technicians on call seven days a week. Co Technical Service. The pump station manufacturer shall provide factory direct service personnel for the set, start-up, preventive maintenance and general service of the pump system. A factory direct service technician must be located within 200 miles of the project site. The pump systems technician must have a minimum of five years experience. The pump station manufacturer shall provide, toll free, technical support seven days a week. Part II - MECHANICAL A. Scope. Pump station shall be a completely skid mounted vertical turbine VFD pump station furnished by a single manufacturer. All equipment including but not limited to pumps motors, piping, filters, valves, insmmaentation and controls shall be mounted on a common structural steel base to form a complete operating pumping system. Station base. The pump station base shall be designed and fabricated to provide structural support for all attached equipment and shall be fully compatible in all aspects to the existing wet well. The base shall supply sufficient rigidity to withstand the stresses of reasonable and competent transportation to site, off-loading, installation, and operation. Mare structural members shall be constructed from heavy weight channel or I-beam steel. Provisions shall be made in the station base for off-loading and handling the station at the site of installation. Base shall include 3/16" checkered deck steel plate and 1" steel plate mounted under pump discharge heads. Ail 3/16" deck plate and 1" plate shall be 100% seal welded to main structural members. Maximum allowable deflection on skid assembly to be 0.1" per linear foot. Skip welding is not acceptable. The pump steel skid shall completely cover the wet well with integral, framed access hatches. Wet well access shall be made of 3/16" steel deck plate. Co Discharge Piping. Ail piping shall be constructed from ASTM Al05 schedule 40 pipe or heavier as required to maintain a 3 to I pressure safety factor (including 1/16" corrosion allowance). All piping shall be hydrostatically tested to 150% of maximum shutoff pressure. Piping shall be grit-blasted with #50 steel grit per SSPC-10 to a near white metal condition. The cleaned steel surface shall be immediately primed with an industrial grade primer to thickness of 2 ½ to 3 mils epoxy primer. The finish coat shall be acrylic enamel to a thickness of no less than 3 mils and applied through an electrostatic method to insure proper acthesion. D. Bolts. All bolts used in the assembly of the pumping system shall be zinc-plated steel to retard corrosion. Anti-corrosion washers to be used on each side of fastener. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 5 PART III - PUMPS A. Scope. Pump station manufacturer shall strictly adhere to the following pump specifications. All main pumps shall be of the same pump manufacturer. Vertical Turbine Pumps. The mare irrigation pump(s) shall be of the vertical turbine type with flow and head defined in the attached technical specifications. The vertical turbine pumps shall be manufactured according to the standards of the Hydraulic Institute and to ANSI specifications No. B58.1. The bowl assembly, column pipe, line-shaft, head shaft and discharge head shall be of U.S. manufacture. The pumping systems manufacturer shall have a network of service centers, which shall have available spare parts and trained pump technicians to handle service, repair and warranty procedures. Discharge Head. The discharge head shall be of the fabricated steel type with a minimum 60,000 PSI tensile strength. The discharge shall have a working pressure of not less than 275 PSI and incorporate a 150 ANSI discharge flange. Complete discharge head shall be hydrostatically tested to a minimum of 413 PSI. A product lubricated high pressure stuffing box containing at least six tings of packing and two lantern rings shall be provided. Packing shall be compressed around shaft by an adjustable two-piece gland. Dual bypass tubing shall be included for proper packing lubrication and cooling. The discharge head stuffing box area shall also include a drain, which will be piped back to the wet well. Discharge head shall incorporate an intregal air separation chamber, allowing air to be discharged through an air release line mounted on top of head. If another method of discharging trapped air is utilized the alternative configuration shall not allow air to leave the pumping system and enter the existing piping system. Stuffing box bushing shall be SAE660 Cast Iron. The head shaft shall be of the two piece type, 416 stainless steel and shall be turned and ground. The pump manufacturer shall include a method for adjusting the impeller running clearance at the top of the head shaft. Adequate space shall exist to couple the head shaft and the line shaft above the stuffing box. Coupling shall be extra heavy duty AiSI 416 SS with a minimum service factor of 2 to 1. Column Pipe. Column pipe shall be A53, Grade B schedule 40 material, in interchangeable sections not more than 10 feet in length. Pump line shall shall be AISI 416SS. The size of the shaft shall be no less than determined by ANSI specification B58.1, Section 4.2, Table 4. Bearing retainers shall be bronze with rubber bearing. Pump Wet End. The pump bowls shall be ASTM A48 Class 30 cast iron free of detrimental defects. All bowls larger than 8" shall be of the flanged type construction. All pump bowls shall have porcelain enamel lined water passageways for high efficiencies. The impellers shall be C83800 or CDA836 bronze and of the enclosed type design. Pump shall be AISI 416 SS turned and ground. The shaft shall be supported by bronze beatings above and below each impeller. The suction bell bearing shall be extra long and permanently greased, packed and sealed with a bronze sand collar. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE A stainless steel clip on type inlet strainer shall be mounted on the bottom of each pump. Inlet area shall not be less than 4 times the suction bell inlet area. Pump bowl assemblies shall be as manufactured by Ingersoll-Dresser Pump Company, Goulds, Patterson, Byron Jackson or Johnson. Pressure Maintenance Pump. A pressure maintenance pump shall be provided to maintain system pressure during non-irrigation periods. The pump shall be of the submersible type with stainless steel housing and stainless steel impeller. Pressure maintenance pump shall be as manufactured by Gnmdfos. Pump shall be sized to prevent main pump cycling. Part IV - MOTORS A. Scope. Pump station manufacturer shall strictly adhere to the following specifications. B. Vertical Hollow Shaft Motors. Motor(s) for irrigation pump shall be of the vertical hollow shaft high thrust design. Motor shall have a WP-1 enclosure, 1.15 service factor, and class F insulation. Motors shall be wound for the starting configuration as called out in the technical data sheet. Design pump brake horsepower shall not exceed 98% of motor horsepower exclusive of service factor. Maximum pump nm out horsepower shall not be greater than 8% higher than motor rating exclusive of service factor. Motor shall be rated for continuous duty and be designed to carry the maximum thrust load of the pump and will have BI0 bearing life of no less than 5 years. Motors shall be rated and tagged for VFD service, proper ambient temperature and proper altitude per motor manufacturers recommendations. Motors shall be as manufactured by U.S. Motors. Motor Pressure Maintenance Pump. Motor for pressure maintenance pump shall be a stainless steel submersible type with a 1.15 service factor. Motor shall be as manufactured by Gnmdfos or Franklin. Part V - VALVES AND GAUGES A. Scope. Pump station manufacturer shall strictly adhere to the following specifications. Pump Check Valve. Pump check valves shall be bolted directly to the pump discharge heads and sized per the technical data sheet. They shall be of the silent operating type that begin to close as forward velocity diminishes and be fully closed at zero velocity preventing flow reversal. Valve bodies shall be cast from ASTM-126C cast-iron or better and shall be free from blowholes, sand holes, and other impurities. The valve design shall incorporate a center guided, spring loaded poppet, guided at opposite ends and having a short linear stroke that generates a flow area equal to the pipe diameter. Internals shall be machined bronze disc, seat and stem guide. Seat shall be Buna-N to provide resilient sealing. Dual disc style check valves are not acceptable. Valves shall be sized to permit full pump capacity to discharge through them without exceeding a pressure drop of 2.5 PSI. Check valve shall be as manufactured by Valmatic. Valves 4" or smaller to be pressure rated for 250 PSI, 6" to 10' to be pressure rated to 150 PSI. Valves 12" and larger check valves to be globe style with 150 PSI rating. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 7 C. Pump Discharge and Station Discharge Isolation Valves. Pump isolation valves shall be of the butterfly type with grooved ends to provide for expansion and vibration dampening and a lever operator. They shall be sized as shown in the technical data sheet. Valve body shall be constructed of ductile iron with a polyphenylene sulfide coating. Valve disc is rubber coated ductile iron. Valve shall be rated to 200 PSI. Isolation valve shall be as manufactured by Victaulic or Grinnell Company. Station isolation valve shall be installed on the discharge of the pump station to completely isolate the pumping system from the irrigation system. Valve shall be of the lug style butterfly type. Valve shall have one piece body cast fi'om ASTM A126 cast iron. Stem shall be 416 stainless steel. Disc shall be nickel-plated ductile iron. Stem bushings shall be Acetyl to prevent stem seizure to body during periods of non-use. Seat shall be Buna-N elastomer, one-piece construction, and shall also form the flange sealing gaskets. Valves 8" and smaller shall have a lever operator. Valves 10" and larger shall have a gear operator with hand wheel. Valve shall be rated at 200 PSI bubble shutoff. Station isolation valve shall be as manufactured by Watts. D. Pressure Relief Valve. A pilot operated modulating pressure relief valve shall be included and sized per the technical data sheet. The valve shall be set l0 to 14 PSI above operating pressure and will relieve when inlet pressure exceeds spring setting on pilot. Valve shall be quick opening and slow closing to minimize surging. Pressure relief valve or lug valve shall not be used as integral part of normal irrigation pressure control. Discharge of relief valve shall be piped back to wet well. Valve body shall be Ductile iron with 125 LB inlet and outlet flanges, and shall be rated at 250 PSI. A wye strainer shall be installed in the inlet side of the valve body to provide clean water to the CRL pilot. A wafer style butterfly valve shall be installed on the inlet of the relief valve. Specification for this isolation valve will be the same as for the station isolation valve found later in the specification. The pressure relief valve shall work hydraulically and shall not be operated or opened by any electrical external source or control. The relief valve shall work solely as a safety for over pressure relief and shall not function as a normal part of the station controls. Relief valve shall be as manufactured by CLA-VAL, APCO, Valmatic, Ross, G.A., Watts or Bermad. E. Pressure Gauge. A pressure gauge shall be mounted on the discharge header with a V2" isolation ball valve. All gauges shall be glycerin silicon filled to reduce wear due to vibration. Accuracy shall be within 2%. Gauge diameter shall be 4" - 3 V2" minimum. Range shall be at least 50% higher than the highest pressure attainable fi'om the pumps at shutoff head conditions. Stainless steel back and bronze internal. Pressure gauge shall be as manufactured by Wika or Asheroit. Part VI - ELECTRICAL -The installation of a new electric service is to be included with the installation portion of these bid specifications. This is to be a standard 400 amp service meeting all National Electric Code Specifications and Palm Beach County Code Specifications. This electric service is to meet all the electrical requirements of the pump station and be located outside of the pump station enclosure so that the pump station may be isolated without entering the enclosure. In addition, this electric service is to be able to provide for a five horsepower 230 volt lake aerator/fountain to be installed in the future. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL lin ORDER FOR BID PACKAGE TO BE CONSIDERED COMI~LET~ AND ACCEPTABLE 8 General lighting of the pump station is to be provided by the installer. This lighting is to meet all pertinent code requirements and be rated for outdoor/wet area use. The lighting requirement is intended to provide illumination of all pumps, valves, controls and panels. A. Scope. To provide complete instrumentation and controls to automatically start, stop and modulate pump speed(s) to smoothly, efficiently and reliably pump variable flow rates at a constant discharge pressure. Full alarms and safety features needed to protect the equipment and irrigation piping system. All electrical controls shall be U.L. Listed as an Industrial Control Device. B. Control Enclosure. Controls shall be housed in a NEMA 4 enclosure with integral latches. The control enclosure shall be constructed of 12 gauge steel and the back plate assembly shall be constructed of 12 gauge steel 60" wide and larger to be 10 gauge or thicker. All enclosure cutouts to be done by laser for proper fit, sealing and coating retention. All indicating lights, reset buttons, speed potentiometer, selector switches and the operator interface device shall be mounted on enclosure door and also be rated NEMA 4. All internal components shall be mounted and secured to the removable back plate assembly. A closed type cooling system shall be included to cool the enclosure and reject heat fi-om the VFD. Open type-cooling systems allowing outside ambient air to enter the panel are not acceptable. No water line connections shall be permitted inside of the control enclosure. VFD stares and internal parameters must be viewable without the opening of the enclosure door. C. Codes. The control panel with controls shall be built in accordance with N.E.C. and U.L. standards. All equipment and wiring shall be mounted within the enclosure and labeled for proper identification. All adjustments and maintenance shall be able to be done from the front of the control enclosure. A complete wiring circuit and legend with all terminals, components, and wiring identification shall be provided. Main disconnect shall be interlocked with door. Cabinet to be lockable. D. Lightning and Surge Arrester. All electrical equipment shall be protected by a U.L. Listed approved Category C and Category B surge an'ester to suppress voltage surges on incoming power. The devise under IEEE C62.41 Category C will withstand an impulse of 10Kv/10Ka and Category B to withstand a ringwave of 6Kv/500a and an impulse of 6Kv/3Ka. Pass voltage for a 480v devise to the end equipment shall not exceed 1500V-1800V when subjected to an 8ms*20ms waveshape resulting in the following performance statistics: 3720 joules minimum with a power dissipation of 82,500,000VA at 1800V maximum pass voltage to the protected equipment. Response time shall be less than $ nanoseconds. E. Main Disconnect. A non-fusible main disconnect shall be provided to completely isolate all controls and motor starting equipment from incoming power. Main disconnect shall have through the door operator, and shall be sized as shown in the technical data sheet including horsepower rating. Disconnect shall be as manufactured by ABB or Square D. Disconnect shall not be rated as a service disconnect. F. Circuit Breakers. Thermal-magnetic, molded-case circuit breakers shall be used to supply short circuit protection for each motor and shall be rated for a minimum 18000 amp THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 9 inten'upting current. Fuses shall not be acceptable. Circuit breakers shall be manufactured by Square D or equal. G. Control Power. Power for the controls shall be provided by a control power transformer, which will provide low voltage, single-phase power for the pumping system control operation. Control power transformer shall not be used for any other external load. The control power transformer shall be protected on the primary side by current limiting fuses of adequate size and voltage rating. All control components will be protected by time delay circuit breakers of adequate size. The control power transformer shall be as manufactured by Acme or Square D. H. Skid Conduit All on skid conduit shall be flexible conduit with watertight connections at enclosure and termination device. All conduits shall be fastened to the skid every 24". Junction Boxes. All off skid devices requiting control interface shall be terminated in a junction box. This junction box shall be located at the skid edge nearest the installation point of the off skid device. Fertigation and monitoring systems shall be terminated in a NEMA4 junction box located on the top left side of the main controls enclosure to allow end user connection. Part VII - STATION CONTROLS A. Scope. To provide complete instrumentation and controls to automatically start, stop and modulate pump speed(s) to smoothly, efficiently and reliably pump variable flow rates at a constant discharge pressure. Full alarms and safety features needed to protect the equipment and irrigation piping system. All electrical controls shall be U.L. Listed as an Industrial Control Device. B. Motor Starting Equipment All motor starters for the pumping station shall be mounted on a single back panel in a single NEMA 4 enclosure as specified in Part VI paragraph B. Motor starters shall meet NEMA standards and shall be rated for a minimum of 1,250,000 operations. Each main irrigation motor shall have dual eontactors, which are both electrically and mechanically interlocked to allow the VFD to operate on any of the motors as called out in the technical data sheet. Motor overload relays shall be NEMA rated class 10 ambient compensated. Circuit breakers shall supply short circuit protection to each motor and shall be rated for a minimum 200,000 amp interrupting capacity. Motor starters shall be as manufactured by Square D or ABB. Motor over-loads shall be manual reset only. Auto- reset of motor overloads shall not be permitted. C. Variable Frequency Drive. The variable speed drive shall be a digital, pulse width modulation (PWM) variable frequency drive (VFD with IGBT transistors. The VFD shall include a 3% input line reactor to protect against voltage transients. The VID shall have a minimum wire to wire efficiency of 98.5% and shall be rated up to 550 volt operation in order to eliminate nuisance tripping at marginally high voltage conditions. Incoming power end shall be protected by fast acting semiconductor fuses. Any VID error messages shall be displayed on an 80 character LCD readout in English or any one of 11 other languages. The following fault protection circuits shall be included: Overcun'ent (240%), Overvoltage THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 10 (130%), Undervoltage (65%), Overtemperature (70 Deg. C), Ground fault, and motor overload. The VFD shall be capable of starting into a rotating load and accelerate or decelerate to setpoint without safety tripping. The VFD shall have an automatic extended power loss ride through circuit, which will utilize the inertia of the pump to keep the drive powered. Minimum power loss ride-through shall be one cycle based on full load and no inertia. The VFD shall be optimized for a 3kHz carrier frequency to reduce motor noise. The VFD shall employ three current limit circuits to provide "tripless" operation. The following operating information shall be displayed on the VFD LCD: KWH, elapsed time, output frequency (Hz), motor speed (RPM), motor current (amps), and voltage. Line reactor will be installed on input of VFD to protect against voltage transients. The VFD LCD display shall continuously scroll through all operating information and shutdown faults while the drive is running and while stopped. The information shall be viewable through a watertight Plexiglas window on the control panel door as specified in Part VI paragraph B. VFD shall be as manufactured by Siemens, Robicon or Square D. D. Pressure Transducer. Pressure transducer shall be utilized for providing all pressure signals for the control logic. Pressure transducer shall be a solid-state bonded strain gauge type with an accuracy of plus/minus 0.20% and constructed of 316L stainless steel Transducer shall be rated for station discharge pressure as shown on technical data sheet, and shall provide gauge pressure output, rather than an absolute. Pressure transducer constructed of plastic is not acceptable. Threshold transducers are not acceptable. Pressure transducer shall be as manufactured by GPS0 or equivalent. E. Flow Meter. The pump station shall have a flow sensor installed which will provide the pump station flow rate and total flow through the operator interface device (OLD) as specified in Part VI paragraph B. The flow sensor shall be a six bladed design, which provides a low impedance signal proportional to the flow. The accuracy shall be plus/minus 2% of actual flow rate between flow velocities of 1-30 fl./sec. A flow meter nm shall be included with a minimum of 5 pipe diameters straight nm upstream and 2.5 pipe diameters downstream for proper meter accuracy. Flow sensor model must have internal noise filtering feature. Flow sensor wire must be encased in 1 Yz" liquick tight conduit from sensor to enclosure. Meter nm shall be sized as shown in technical data sheet. Flow sensor shall be as manufactured by Data Industrial or equivalent. Controls. All control logic shall be handled by an industrial grade programmable logic controller (PLC) with a 160 character LED industrial operator interface providing data entry and read-out capabilities. PLC shall provide demand controlled sequential pump start-up, shutdown and safety features through its pressure sensing, flow sensing and voltage sensing devices. PLC shall have LED indicators for input, output and six diagnostic read-outs showing PC Run, CPU Fault, and two communications, (battery and force). An LED visual status light is provided for each I/O to indicate on/off status. PLC shall be provided with a built in EEPROM, capacitor and battery for memory backup. Ail logic for system control, timing, and control of VFD speed shall be handled by the PLC. A separate set point controller is not acceptable. PLC shall have a built in clock calendar. The PLC shall be as manufactured by OMRON, Texas Instruments, Square D or equivalent. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 11 Control software shall be parameter driven, fully documented, and allow user to easily change ALL operational parameters. Standard control features and equipment which need to be included as a minimum are as follows: Alarms and shutdowns: Low discharge pressure High discharge pressure (Attempt restart)* Low water level (Attempt restart) Phase loss (Attempts restart)"' Low voltage (Attempts restart)"' Phase unbalance (Attempts restart)* Phase reversal Individual motor overload/phase loss (indicates which individual motor was shut down) Manual reset only. Automatic reset is not acceptable. VFD fault (shutdown VFD pump only and attempts restart)* *Three unsuccessful restarts in 60 minute period will give hard shutdown. All alarms will be indicated by a red general alarm light. Specific alarm conditions along with procedures for correction will be displayed in English on the operator interface display (O~D). Panel face switches and lights: Controls shall be designed so operator can discretely start and stop all pumps in all modes of operation including manual mode, operator interface failure, VFD bypass and PLC bypass modes with enclosure doors closed and disconnect switch fully engaged. Enclosure shall include the following switches/or indicator lights. Individual pump mn lights Individual Pump On/Off switches System Hand/Off/Automatic switch Mode select switch - allows automatic bypass mode of operation which can be used in the event of VFD failure VFD selector switch - In manual mode, allows user to select which pump will be run offthe VI~ Reset- Acknowledges pump station alarms Speed potentiometer - in manual mode allows user to adjust VFD pump speed Low discharge pressure over-ride switch - disables low discharge pressure alarm individual pump mn lights Individual pump and/off switches System Hand/Off/Automatic switch Mode select switch - allows automatic bypass mode of operation which can be used in the event of VFD failure VFD selector switch - in manual mode, allows user to select which pump will be mn off the VFD Reset - Acknowledges pump station alarms THIS PAGE TO BE SUBMITTEI) ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 12 o Speed potentiometer - in manual mode allows user to adjust VFD pump speed Low discharge pressure over-ride switch - disables low discharge pressure alarm PLC bypass switch allows user to manually operate pumps should PLC fail. The bypass switch shall be din-rail mounted inside the enclosure. When in bypass, the station shall be capable of running all pumps in the manual mode with door operator switches. Any excess flow and pressure shall be bypassed through the pump station relief valve. Six distinct set point pressures (normal, lockouts 1 & 2, and 3 high elevation). The lockout feature gives the user the flexibility to lower the set point pressure automatically at days and times, and "locking out" the operation of one or more of mare pumps if local power authority imposes penalties for operating these pumps during such times. It also allows user to set a maximum RPM for the VFD pump during these lockout times so that user can limit amperage draw during penalty periods. The high elevation set point can be tied into a computerized irrigation system, or directly linked to high elevation satellites. When high elevation satellites are operating, control software will automatically and gradually elevate the pressure to the new desired set point. When finished, the high set point will be lowered back to normal. The high elevation set point will only be used if called out on the technical data sheet. Software will be included to automatically and gradually ramps up irrigation system pressure to the desired operating pressure (i.e., 1 PSI every 4 seconds) without overshooting design pressure. The feature operates whenever pressure drops below set point pressure. This ramp up time is fully adjustable by the operator. This control feature is based on an increase in pressure over a pre-defined time period. The acceleration control on the VFD is NOT an acceptable means of adjusting pressure ramp up speed. Software will be included for optionally maintaining a lower irrigation system pressure when not irrigating. Reduced pressure values will be shown in the technical data sheet. Controls will cycle the PM pump at these reduced pressures during non- irrigation times and pressure will gradually increase to design pressure when the irrigation periods begin. Neither flow meter nor VFD output frequency shall be used for shutting down last VFD driven pump. Controls and sofl~are shall incorporate a method to eliminate excessive cycling of VFD pump at very low flow conditions, yet not nm the pump excessively at no flow conditions. Automatic alternation of VFD driven pumps. This shall be accomplished by incorporating dual mechanically and electrically interlocked contactors allowing alternation of the VFD between pumps. The controls shall alternate pumps based on individual nm time allowing each pump to acquire equal operation. Real time clock calendar allows PLC to internally provide all date, time and day of week functions used above. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 13 9. Two separately adjustable PID control loops for both flow and high flow pressure stability. 10. User shall be able to field select either of two modes of VFD operation. Auto switch VFD option allows VFD to sequentially start each pump. The standard mode of operation starts the first main pump on the VFD and the remaining pumps start across the line as required. ll. Shutoff algorithm for fixed speed pumps to minimize pump cycling while also remaining responsive to sudden flow reductions. Minimum nm timers alone for minimizing fixed speed pump cycling is not acceptable. Discharging through relief valve during pump transitions is not acceptable. 12. Full manual operation capability with panel face mounted speed potentiometer for manually adjusting VFD speed. 13. Light test: Provide a means to test lights. 14. All pump station shutdowns shall be of the controlled type that sequentially retires pumps at user selectable intervals to reduce water hammer within the imgation system. Phase fault shutdown shall have accelerated rate to minimize motor damage. All pump system shutdowns shall be of a controlled type that sequentially retire pumps at intervals appropriate to the specific individual alarms. 15. The pump station software program shall be user friendly enough to enable the set point pressure fi.om being raised or lowered by the end user at the pump station or through the remote monitoring software package if provided. The pump station software ladder logic shall be written in such a way that no other value would require changing if the set point pressure had to be adjusted. Pressure maintenance pump and main irrigation pump start pressures, the pressure maintenance pump stop pressure, low discharge shutdown and high discharge shutdown shall not be at a specific value but a differential pressure off of set point (i.e. pressure maintenance pump (PMP) to start 5 PSI below set point and stop 5 PSI above setpoint). G. Individual Motor Phase Failure and Low Voltage Safety Circuitry shall retire any pump that experiences low voltage, phase failure or phase unbalance as monitored at the load-side of each pump motor contactor. Four additional phase monitors are to be provided by the bidder. Each pump motor shall have its protective device and time delay to allow for transient low voltage during motor starting to allow maximum motor protection. Separate main phase failure and low voltage safety circuit shall also be provided to retire the pumping system if it experiences Iow voltage, phase failure or phase reversal as monitored at line-side of control enclosure. Phase monitor shall have a time delay to allow for transient low voltage during motor starting and to allow maximum motor protection. Operator interface device (OID), mounted in enclosure door, shall signal phase failure for any affected pump. The individual pumps or pumping system shall not operate until the voltage problem has been corrected and safety has been manually reset. Single incoming phase monitor safety circuit is not acceptable. Two extra phase monitors to be included. THIS PAGE TO Big SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO Big CONSIDERED COMPLETE AND ACCEPTABLIg 14 H. Operator Interface Device (OID). The pump station shall include a NEMA 4, 40 character LED display and keypad mounted on the control panel door. This device will allow the operator to view and selectively modify all registers in the PLC. The unit shall store its messages in non-volatile memory. The operator interface device shall incorporate password protection for protecting data integrity. The device will allow for display and modification OF ALL TIMERS, SET POINTS, LOCKOUT TIMES, ETC. The device shall communicate with the PLC through the programming port, and shall include an RS232 communications port allowing a printer to be attached for real time station status logging. In addition to the data entry keys, the following shall be included on the system's main menu: Pressure, Flow and System Status: The current pressure, flow, VFD RPM and a system status overview shall be displayed. Codes or Faults ID numbers shall not be adequate. 2. Current Condition of all Alarms: The input state or alarm state for all active alarms shall be shown. Pump Runtime and Starts: Runtime and number of starts for each pump shall be readily available or visible. The starts and nmtime must be verified by electrical pump feedback. The OID will include a grand total and since reset value for each pump. o Alarm History: The last nine alarms shall be stored in PLC Memory with detailed information about time, pressure and flow at the time of occurrence. The log will also include diagnostic and recommendations for correction of condition. Total Flow Output: This total shall include a grand total since commission and a total since reset. Stations Events: The last 255 events shall be stored in PLC memory. This will include all alarms, individual pump starts and stops, and change in system status. The display shall provide detailed diagnostic information to the operator about the logical state which starts and stops irrigation pumps. This diagnostic information will provide direct insight to controller internal logic. 7. All pump station shutdowns shall be of the controlled type that sequentially retires pumps at user selectable intervals to reduce water hammer within the irrigation system. Phase fault shutdown shall have accelerated rate to minimize motor damage. All pump system shutdowns shall be of a controlled type that sequentially retire pumps at intervals appropriate to the specific individual alarms. 8. The pump station software program shall be user friendly enough to enable the set point pressure from being raised or lowered by the end user at the pump station or through the remote monitoring software package if provided. The pump station software ladder logic shall be written in such a way that no other value would require TillS PAGI~ TO BE SUIIMITTEI~ ALONG WITtl PROPOSAL IN ORDER FOR BII) PACKAGE TO lill CONSllIERED COMI~Llr-TE AN1) ACCEIVrABLlg 15 changing if the set point pressure had to be adjusted. Pressure maintenance pump and mare irrigation pump start pressures, the pressure maintenance pump stop pressure, low discharge shutdown and high discharge shutdown shall not be at a specific value but a differential pressure off of set point (i.e. pressure maintenance pump (PMP) to start 5 PSI below set point and stop 5 PSI above setpoint). Operation. During non-irrigation times, the pressure maintenance pump (PM) will cycle on and off as required to maintain irrigation system pressure. The start and stop pressures shall be a differential off of set point. The cycling pressures can be user selected and can be set substantially below normal set point pressure if desired. If the PM pump cannot maintain the desired pressure, then the VFD will start the first pump and will gradually ramp the pressure up to desired irrigation pressure. The start pressure of the VFD pump shall be a differential below the set point. The pump speed will be modulated to hold a constant discharge pressure regardless of flow. As the flow rate increases and the VFD pump can no longer maintain pressure while at maximum speed, the next sequential pump will be started and the VFD driven pump will accordingly reduce its speed and modulate. An algorithm shall be included for accurately reducing the VFD pump speed as the next sequential pump is started so that no pressure surges are generated during the transition (even with across the line starting). If the user prefers to switch the VFD from pump to pump for sequential starting, he can select this option with the OlD. As the flow continues to increase, pumps will sequentially be started until all pumps are running. As the flow begins to decrease, pumps will be sequentially turned off until only a single VFD driven pump is operating. When a no flow condition occurs, PLC must check and verify pump curve position prior to station shutdown. Part VIII - GENERAL, Scope. The bidder shall be responsible for providing all materials, equipment, and labor necessary to install all items associated with the pump station. These specifications are intended to provide for turn-key installation of a new pump station including the pick-up and removal of the existing pump station. The time from when the old pump station is taken offline until the new pump station is fully functional shall not exceed two days. A. Unloading and Setting Supervision. Setting of the pump station is the responsibility of the manufacturer. Crane to off-load and set the pump station on the existing concrete slab wet well to be provided by the contractor. B. Start Up. When discharge piping, electrical connections, and electrical inspection have been completed by the contractor, the pump station manufacturer shall be responsible for start up. During start up, the complete pumping system shall be given a running test of normal start and stop, and fully loaded operating conditions. During this test, each pump shall demonstrate its ability to operate without undue vibration, or overheating and shall demonstrate its general fitness for service. All defects shall be corrected and adjustments made at the expense of the pump station manufacturer. Test shall be repeated until satisfactory results are obtained. '. At~er the station start up has been completed, but before leaving the job site, an eight-hour training session will be given. The training session will be given to the owner" representatives to familiarize them with the pumping system operation, maintenance and THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 16 adjustments. Four copies of manuals covering operation, control and maintenance functions shall be provided. Part IX - WARRANTY Scope. Manufacturer shall maintain a Factory Trained and Managed Service Network to execute all warranty claims. All service entities must maintain as their primary core business the maintenance, service and repair of pump systems and shall be supported by a Factory Direct Service Group to include dedicated factory phone support technicians for 24/7 technical assistance. The manufacturer shall provide 24/7 technical phone support to the end user during and after the wan'anty period. Authorized Service Technicians must be Factory Trained and maintain a mimmum of 25 hours per year of on going in-factory training. An authorized service technician must be available on the site within 24 hours after notification that the pump station is down during the warranty period. An authorized service technician shall perform preventive maintenance on the system during the warranty period to include at least one (1) visit completed one time per three months. Warranty. The manufacturer shall warrantee that the water pumping system or component will be fi'ce of defects in workmanship for one year fxom the date of authorized start-up. The manufacturer will provide a replacement part or component and field installation during the warranty life. Part X - ADDITIONAL AND OPTIONAL SHIP LOOSE EQUIPMENT Scope. Pump system manufacturer shall provide the following as part of the pumping system. These items shall be shipped loose and installed on site. If there are any discrepancies between this options section and the main specification, this section takes precedence. Be Discharge Dog Leg. The pump station manufacturer shall supply the discharge pipe connecting the pump station discharge to the irrigation main line. ASTM A10S SCHEDULE 40 PIPE or HEAVIER. The discharge pipe shall be painted the same as the main pump station and all be sized per the technical data sheets. Wy, Strainer - Pump system manufacturer shall provide one of the following wy, strainers or an equal: Automatic Blowdown w-ye strainer shall be installed upstream of the flow sensor in the discharge manifold of the pumping station. When demand ends and before the last main pump stops, the station controls will open the wye-strainer's electrically actuated ball valve to flush the strainer screen. B. The wy, strainer shall be 125 class flanged, and minimum 200 psig rated. The wye-strainer screen shall be removable, and it shall be 304 stainless steel. The wye-strainer body shall be ASTM A126 cast iron. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 17 The blowdown ball valve shall be 2 inch, 115 VAC, electrically actuated. Pilot or solenoid operated blowdown valves shall not be accepted. The valve shall be rated for minimum 200 psig working pressure and have a bronze body, a 316 stainless steel ball with a 1 V2 inch port, and Teflon seats. The actuator shall have an 8 second 90 degree stroke time and a NEMA 4 enclosure. An illuminated OFF- AUTO-MAN selector switch on the control panel shall control the automatic blowdown function. The switch shall light whenever the blowdown valve is opened. OR B. Automatic flushing wye strainer mounted and wired on skid. The wye strainer basket shall be piloted in both body and cover and fabricated from 24 gauge stainless steel with perforations as shown in the technical specifications. The body of the strainer shall be cast iron with flanged connections. Pressure drip through the strainer shall be not more than 1.75 PSI at full station capacity. The strainer shall be automatically flushed after a specific pump station nm duration period. This timer is adjustable through the computer operator interface device (OLD) as called out for in these specifications. An. H.O.A. selector switch shall be mounted on the control panel face. Provided as an integral part of the strainer package shall be a normally closed solenoid operated valve. The PLC shall initiate the flushing cycle by opening the 2" solenoid valve for 15 seconds. The flushing duration shall be an adjustable timer through the computer interfaced device. A 2" ball valve shall be supplied to isolate the solenoid valve from the imgation system. The wye strainer size shall be specified in the technical data sheet. The flush line shall be piped to skid edge. Others to supply flush line back to supply pond. Part XI - PAINT A. Paint. Structural steel, attached piping, and supports shall be grit- blasted with #50 steel grit per SSPC-10 to a near white metal condition. The cleaned steel surface shall be immediately primed with an industrial grade primer to thickness of 2-1/2 to 3 mils epoxy primer. The finish coat shall be acrylic enamel to a thickness of no less than 3 mils and applied through an electrostatic method to insure proper adhesion. Manufacturer shall provide a touch up kit for owners use. Powder coating will not be an accepted paint process since powder coating cannot be field applied. Panel Paint. The control panel shall be dip cleaned, acid etched and neutralized, iron phosphate coated and painted with a finish coat of l-l/2 to 2 mils of bright white polyurethane. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL UN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 18 Vertical Turbine Variable Speed Prefabricated Pump Station Total Design Criteria: Quantity of Pumps: 4 Total Design Flow: 2500 GPM ~ 100-1 l 0 PSI Station Discharge. Party Listing: Starting Equipment: U.L. Listed as an Industrial Control Device Controls: U.L. Listed as an Industrial Control Assembly VFD Controls: U.L. Listed as an Industrial Control Assembly Third Total Design Criteria: Zone Flow (GPM) Pressure (PSI) 1 2500 120 2 N/A N/A 3 N/A N/A Water Feature N/A N/A SO N/A N/A Incoming Power: Amps Fault Amps KVA Voltage Phase Service Entrance 379 200,000 249 460 3 Hertz Main Disconnect Amps Volts Service Entrance 400 600 Variable Frequency Drive Operating Temperature: Humidity: Minimum Efficiency: Frequency Rating: 0 to 40°C (32° - 104°F) Non-Condensing 98% (full load, base speed) 100% continuous drive rating Intermittent 11 ! % Drive rating for one minute Safeties: Safety Incoming Phase Failure and Low Voltage and Phase Reversal Individual Power Phase Failure and Low Voltage Low Discharge Pressure Shutdown High Discharge Pressure Shutdown Low Water Level Shutdown Setting 10%+/- 10%+/- 25 PSI Below Setpoint 15 PSI Above Setpoint 2' Above Pump Suction Motor and Pump Data Motor HP Motor/Pump RPM Motor Service Factor PIMP Pump #1-3 3 75 3600 1800 1.15 1.15 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 19 Motor Efficiency Motor Power Factor Motor Type Motor Disconnect Volts Motor Full Load Amps Motor Fuse Amps Motor Fuse A/C Rating Motor O.L. Rating, Amps Motor Starter Type 81% 88 SUB 600 4.8 6 200,000 4.8 IEC/XL 91% 87 W'P! 600 96 125 200,000 96 IEC/VFD/XL Motor De-rate for Altitude Motor CFM Requirements Total Station CFM Requirements Pump GPM Pump TDH Pump Efficiency at Design Pump Shut Off Head, FT Pump Column Pipe ID Pump Discharge Size Pump Check Valve Size Check Valve Rating, PSI Check Valve Drop at Capacity PSI Pump Isolation Valve Size Isolation Valve Rating, PSI Station Relief Valve Size 200 N/A N/A 27 278 65% 450 2" 2" 2" 20O .5 2" N/A 200 All Motors to be VFD rated, Motor Stating Code G, Class F Insulation. Station Discharge Information: Zone Isolation Meter Run Meter Type Z Pipe TOL's N/A 1200 3600 833 296 84.43% 384 6" 6" 6" 20O 2.75 6" ,, Valve Size 1 8" 8" DI-220B 8'FLxI4'PE 3-3/4' 2 N/A N/A N/A N/A N/A 3 N/A N/A N/A N/A N/A Water Feature N/A N/A N/A N/A N/A S02 N/A N/A N/A N/A N/A Remote Interface and Alarm Notification: Modem X Internet X Direct X Radio N/A Cellular N/A Power Conditioner: Size (KVA) Output Voltage 7.5 120 Circuit Breakers Amps-Quantity 15-4 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 20 Fertigation System Interface: Run Relay X Optical Isolator X Remote Recharge System Interface: Level Sensor Type Quantity Probe 1 Voltage 24 or 120 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 2! ooo ~m =~ ~m '-'~ ':' ¢_,-, -, o ~m ~ Z: r- r- r- ~Z ~ ~ _m ~ O' 0 0 '-n ~ Z m 0 0 0 '""~ ,?::p:,o~ ~z ,::, _.,._, mO _~ - < 0 0 0 m r- mO = ri'1 Z r- C ~. -~0 r- ~-- m-n ~m'uOC~?. o?. m · "4 -.4 "fl Z --'n -<! '< 0 "< 03 ~ Z , -~ ~ --I~ ~ 8 ° ~o m :~ 0~0 ~' ~' o m'~ m~ ~ o ~o~.~ -.~ z -< --<i 0 ~ z ~z o ~ ~ ~z ~: o ~ ~. > _, --> o z ~ O~ Z~. P r- m rtl Z I'rl ~o ~ o~.~, o u 0 ....~ ~ m ~ o . .o_ ~ ~o~ ~. 0 - ~ o > Z o IT1 o 0 '~ ~m '15 m m o~ ~-,.,z ~o.,9 .-,, z ~c o ~' ~'"'× o m 0 -u"~ ~ -- 6 r~ ~'-n --4 "n r- ~> m~: - ~C 0 z ,~ -q ~ ~ 0 m ~ ~ m --I ~'"oOmO ~ ~ X 0 r-- z -, -..- ~ .~ itl ~m.~.r'' ~ < ~>°"4 m'< ...~ ~o-__! -~Z mo m© ~ ~' z ltl Zz =~ z 8~~ O! ZO z: ~m ~ © ,.,o_,.< _°ii g i '"mo -< ~:>~ "" F-. ..q ~ m · 'o BIDDER ACKNOWLEDGEMENT Submit Bids To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6323 Mailing Date (City): DECEMBER 9, 2002 Bid Title: RE-BID SUPPLY/INSTALL ONE (1) VERTICAL TURBINE VARIABLE SPEED PREFABRICATED PUMP STATION Bid Number: #023-2910-03/CJI) Bid Received By: JANUARY 14, 2003, NO LATER THAN 2:30 P.M. (LOCAL TIME) Bids will be opened in Procurement Services unless specified otherwise. Bid receiving date and time is scheduled for: JANUARY 14, 2003, no later than 2:30 P.M. (local time) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this bid shall conform to applicable sections of the charter and codes of the City. Name of Vendor: Federal I.D. Number: A Corporation of the State of: ~(O1': & Telephone Number: ~'~}" FAX Number: Area Code: 5¢! Code: Mailing Addre~: City/State/Zip: Vendor Mailing Date: ^~ed ~ignature flame TYl~ed 34 PROPOSAL BLANK BID PROPOSAL TO THE CITY OF BOYNTON BEACH, FLORIDA t' The undersigned declares that he has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of product/service called for. When submitting more than one bid proposal price for this product and/or service, indicate how many individual and/or combination item(s) are to be tabulated and considered. Attach a separate proposal sheet for each. The undersigned proposes to deliver the product/service in accordance with the specifications for the sum off SUPPLY/INSTALL ONE (1) VERTICAL TURBINE VARIABLE SPEED PREFABRICATED PUMP STATION: TOTAL COST TO SUPPLY: TOTAL COST TO INSTALL: TOTAL COST TO SUPPLY/INSTALL: ALL PRICES F.O.B. BOYNTON BEACH It is further agreed that the product/service will be completed/delivered within :_~..Ocalendar days from the date of the Purchase Order from the City. Please check one of the following: I will SUPPLY pump station only ( If so, name the Installer on the Subcontractor form) I will perform INSTALLATION only; to include the pick up and removal of the existing pump station ( If so, name the Supplier on the Subcontractor form) I will SUPPLY & INSTALL. pump station to include the pick up and removal of the existing pump station THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 35 Bid Proposal Continued ........... Licenses enclosed necessary to perform either ther _I~s_tallation or Supply & Installation Number of Bid Proposals submitted I Specification "check-off' sheets (Pages 17-21) submitted ~o One (1) copy of operating manuals, control & Maintenance functions enclosed? 'COMPANY NAME TELEPHONE NUMBER TITLE THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 36 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) COUNTY OF PALM BEACH ) SS I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: NAM~~' Sworn and subscribed before me this 14 ~ day of ~e,.~OfiI~./ I at Large "OFFICIAL NOTARY SEAL" STAMP ,20 0% Printed Information: NAME [ TITLE COMPANY I '.J, wc. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO lie CONSIDERED COMPLETE AND ACCEPTABLE 37 CONFIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for furore use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. ( ) AMERICAN INDIAN ( ) ASL N ( ) BLACK ( ) HISPANIC ( ) WOMEN ( ) OTHER (specify) Do you possess a Certification qualifying your business as a "Minority Owned Business"? so If YES, name the Organization from which this certification was obtained and date: Issuing Organization for Certification Date of Certification THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL 38 CONFIRMATION OF DRUG-FREE WORKPLACE IDENTICAL TIE BIDS Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug- free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drag-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-fi'ce workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-~e workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm compl~lly the above requirements. gnature with THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 39 THE HAI~T~ORD PAGE 2 Of 2 ARTFORD ACORD CERTIFICATE OF LIABILIT~ 210703 T~ ~tfmd 308 Fttm. _,,~q Aven~ ~32-tgt3 Insmed SULLIVAN ELECTRIC AND PUMP INC 2115 TrH AVE NORTH f~tg WORT~ FL 33461 Fax:561 582 9344 INSURANCE January 14, 2003 THIS CERTIFICATE IS ~ A~ A M~A't~.~t OF I INFORMATION ONLY AND CONF~ NO RIGI~I~ UPON DOES NOT AIM~.2fD, EX'fEND OR ALT[~ TH~ COVERAGE Insm~n AffoaSng C*vera[e lnsme~ A~ HARTFORD UNDERWRITERS INS CO lmme~ B: [mu~e~ C: lmmm D: [nsme~ E: ~ POL[C~.S OF INSURANCE USTI~) m~r t'~4g HAVE ~ ISSUED TO ~ INSURED NAMED ABOV~ FOR ~ POLICY PERIOD I~D[CATED. NOTWITHSTANDING ANY REQUIREbfl~rI', TERM OR CONDITION OF ANY ~ OR OTHER ~ WITH RESPECT TO ~IXCH THIS CF_RTW[CATE MAY BI~ ISSUED OR MAY PERTAIN, TH~ INSURANCE AFFORDED BY ~ PO[.ICIF=S DESCRIBED HEREIN IS SUBIECT TO ALL TH~ TERMS, EXCLUSIONS AND CGND[T[CR~J OF SUCH POlICeS. AGGREGATE LIMITS SHOWN MAY HAVE BEEN RI~IUC~D BY PAID CLAIMS. C,,~cisl r',~*.l Liability Claims Mncle: Ocon: Policy Numbe~: Policy Etlective Da~': Policy Expire Da~: Policy: LOC: Antennae ~ Ins~en An,/Arno: AH Owed ~~: ~ed ~: ~~: Pol~ N~: Pol~ ~ve Da~: Pol~ ~a~ Dm: Poi~ N~: Pol~ ~ve ~: Pol~ ~a~ Dm: E~e~ ~ ~a~ ~: ~b~: Pol~ N~: PoI~ ~ve Pol~ ~ Wo~s ~ & ~ePs ~ PoI~ N~: 7~ ~2 Pol~ ~ve DaM: 01-J~-03 Pol~ ~.a~: 01-J~ Comb Stn#e Lin~ea accident): $ Bodily tqm~e~ penon): $ Bodily ~u~e~ ,,*~ccid~nt): $ WC S~mm~ f.~: X Otis: E.L ~,~cid~.. $100,000.00 E.L Disease - EA F_.nwlo,~e: $100.000.00 E.L Disease - Policy Limit- $500,000.00 Ceflffkate Hddtr CITY OF BOYNT~lq BZLs. CH POBOX 310 BOYNT~qB~4~I FL 33425 Rtfereace Number:. 0272-06OCT~ ATTACHMENT A City of Boynton Beach Risk Management Division INSURANCE ADVISORY FORM Under the terms and conditions of all contracts, leases, and agreements, the City requires appropriate coverages listing the City of Boynton Beach as Additional Insured. This is done by providing a Cemficate of Insurance listing the City as "Certificate Holder" and "The City of Boynton Beach is Additional Insured as respect to coverages noted." Insurance companies providing insurance coverages must have a current rating by A.M. Best Co. of "B+" or higher. (NOTE: An insurance contract or binder may be accepted as proof of insurance if Cernficate is provided upon seleCtion of vendor.) The following is a list of types of insurance required of contractors, lessees, etc., and the limits required by the City: (NOTE: This list is not all inclusive, and the City reserves the right to require additional types of insurance, or to raise or lower the stated limits, based upon identified risk.) TYPE (Occurrence Based Only) M][NIMUM LIMITS REOUIRED General Liability Commercial General Liability Owners & Contractor's Protective (OCP) Liquor Liability Professional Liability Employees & Officers Asbestos Abatement Lead Abatement Broad Form Vendors Premises Operations Underground Explosion & Collapse Products Completed Operations Conlractual Independent Contractors Broad Form Property Darna$¢ Fire LeSal Liability General Aggregate $1,000,000.00 Products-Comp/O9 A~. $1,000,000.00 Personal & Adv. [njury $1,000,000.00 Each Occurrence $ I,O00,O00.O0 Fire Damage (any one fire) $ 50,000.00 Automobile Liability Any Auto All Owned Autos Scheduled Autos Hired Autos Non-Owned Autos PIP Basic [nterm~lal Combined Single Limit $ 500,0OO.00 Bodily Injury (per person) to be dcm'mined Bodily Injury (per accident) to be determined Prol~rty Damag~ to be determined Trailer Interchange $ 50,000.00 Garage Liability Auto Only, Each Accident Any Auto Other Than Auto Only Garage Keelmrs Liability Each Accident Excess Liability Each Occurrenc~ Umbrella Form Aggregate Worker's Com0enaafioa Each Accident Err~loy~n's Liabili~ Disea.~, Policy Lirrat Dis~.~ F~ch Employee Prol~rty Homeowners Revoc~l~ P~mnR Builder's Risk Lirm~ b~a~d on Project Cos~ Oth~ - As Risk Identified INSURANC EADVISORYFORM04 $1,000,000.00 $ 100,000.00 $1,000,000.00 S 1,000,000.00 to be detenmned to be determined to be determined Revised 10/2001 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL 32 CERTIFICATE oF: INSURANCE 17014 ~SSUE OA~ (MM/OO/YT) ACORDIA-WPB DIVISION l S. FLAGLER DR. ~600 ST PALM BEACH FL 33401 .N (561) 655-5500 ~ROOUCER ~].iFicA...~E CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURED 3ULLIVAN ELECTRIC & PUMP EFFICIENT MOTOR SERVIC 2115 7TH AVE NORTH LAKE WORTH , FL 33461 COMPANIES AFFORDING COVERAGE COM~A~y A AMERICAN INTERNATIONAL LETTER COMPANY B FCCI INSURANCE COMPANY LETTER LETTER COMPANY e LETTER COMPANY ~ E LETTER CERT~Fk~,~TE MAY BE ISSUED OR ~,,,-q~ull ~P~ ,,,r ,,,~ly ~r.)~ I ~I OR O E ~Y PER~D MAY PE~AIN, m~ IN~ F m~R ~UME~ W~ RES~CT T ~CLUS~NS AND COND~NS OF SUCH ~L~ ~~9~ ~-~_~ ~R~ED HERE~ ES. UMff9 ....... , ~, ~vc u~ M~CED 8Y PAID C~I~. SU~T T .............. .~ ~ OF INSURANCE ~MOY NUMBER ~LIC~ ~ ~"".~L,~a,U~ CPP00002231 31/15/02 01/15/03 e~...~~e.~e~,~ ' 2 00~ ~ ~ME"C~LeE.E.~LL,~S,L,~ GL0001164 1/15/03 01/15/04 ~OOUCTS-COMmOP~ee. '  OWNER'S & CONTRACTOR'S PROT. ~RSONAL ~ ADV. INJURY __ ~D'L INS END~~ ~'REOAMAQE(Afly~if~,) AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHE O ULE D AUTOS HIRED AUTOS NON-OWNED AUTOS 3ARAGE LIABILITY EXOE~ UABILrry BINDER57649 UMERELLA FORM OTHER THAN UMBRELLA FORM WORKER'S COMPENSATION AND EMPLOYER~' LIABILITY OTHEBUS. PERS. PR6'~ CPP00"-'~002231 INLAND MARINE CPP0000784 CM0000726 MEO.E)~. (Any on,* plrlol'~) COMBINED SINGLE ~.IMIT BODILY INJURY pw person) BODILY INJURY (Pm' a~ctdent) PROPERTY DAMAGE EACH OCCURRENCE AGGREGATE $ STATUTORY LIMITS EACH ACCIDENT DISEASE-POLICY LIMIT DISEA~-EACH EM~OYEE 15/02 /15/03 $3000,000 /15/04 /o4 ,00C t 2,000,00f 1,000,00¢ 1,000,00C 100 00C 500C ....... SHOULD ANY OF THE/I~OVE DE~,IBED POLICIES BE CANCELLED BEFORE THE i:.ilili E~PFIATION DATE THEREOF, THE I~UI~IG COMPANY WILL ENDEAVOR TO CZT r'OF BO rON ,=,CH. P.O. BOX 310 !i~!i!! LEFT, BUT FAILURE TO MAIL SUCH NOTlCE SHAt. LI.~pO~ENOOBUQAT1ONOR Z © adjustments. Four copies of manuals covering operation, control and maintenance functions shall be prov. ided. Part IX - WARRANTY A. Scope. Manufacturer shall maintain a Factory Trained and Managed Service Network to execute all warranty claims. All service entities must maintain as their primary core business the maintenance, service and repair of pump systems and shall be supported by a Factory Direct Service Group to include dedicated factory phone support technicians for 24/7 technical assistance. The manufacturer shall provide 24/7 technical phone support to the end user during and after the warranty period. Authorized Service Technicians must be Factory Trained and maintain a minimum of 25 hours per year of on going in-factory training. An authorized service technician must be available on the site within 24 hours after notification that the pump station is down during the warranty period. An authorized service technician shall perform preventive maintenance on the system during the warranty period to include at least one (1) visit completed one time per three months. Warranty. The manufacturer shall warrantee that the water pumping system or component will be free of defects in workmanship for one year from the date of authorized start-up. The manufacturer will provide a replacement part or component and field installation during the warranty life. Part X- ADDITIONAL AND OPTIONAL SHIP LOOSE EQUIPMENT Ae Scope. Pump system manufacturer shall provide the following as part of the pumping system. These items shall be shipped loose and installed on site. If there are any discrepancies between this options section and the main specification, this section takes precedence. Be Df~har~e Do~ Le~. The pump station manufacturer shall supply the discharge pipe connecting the pump station discharge to the irrigation main line. ASTM A10$ SCHEDULE 40 PIPE or HEAVIER. The discharge pipe shall be painted the same as the main pump station and all be sized per the technical data sheets. Wy, Strainer- Pump system manufacturer shall provide one of the following wye strainers or an equal: A. Automatic Blowdown wye strainer shall be installed upstream of the flow sensor in the discharge manifold of the pumping station. When demand ends and before the last main pump stops, the station controls will open the wye-strainer's electrically actuated ball valve to flush the strainer screen. B. The wye strainer shall be 125 class flanged, and minimum 200 psig rated. The wye-strainer screen shall be removable, and it shall be 304 stainless steel. The wye-strainer body shall be ASTM A126 cast iron. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 17 The blowdown ball valve shall be 2 inch, ll5 VAC, electrically actuated. Pilot or solenoid operated blowdown valves shall not be accepted. The valve shall be rated for minimum 200 psig working pressure and have a bronze body, a 316 stainless steel ball with a 1 1/2 inch port, and Teflon seats. The actuator shall have an 8 second 90 degree stroke time and a NEMA 4 enclosure. An illuminated OFF- AUTO-MAN selector switch on the control panel shall control the automatic blowdown function. The switch shall light whenever the blowdown valve is opened. OR B. Automatic flushing wye strainer mounted and wired on skid. The wye strainer basket shall be piloted in both body and cover and fabricated from 24 gauge stainless steel with perforations as shown in the technical specifications. The body of the strainer shall be cast iron with flanged connections. Pressure drip through the strainer shall be not more than 1.75 PSI at full station capacity. The strainer shall be automatically flushed afier a specific pump station nm duration period. This timer is adjustable through the computer operator interface device (OLD) as called out for in these specifications. An. H.O.A. selector switch shall be mounted on the control panel face. Provided as an integral part of the strainer package shall be a normally closed solenoid operated valve. The PLC shall initiate the flushing cycle by opening the 2" solenoid valve for 15 seconds. The flushing duration shall be an adjustable timer through the computer interfaced device. A 2" ball valve shall be supplied to isolate the solenoid valve from the irrigation system. The wye strainer size shall be specified in the technical data sheet. The flush line shall be piped to skid edge. Others to supply flush line back to supply pond. Part XI - PAINT Ae Paint. Structural steel, attached piping, and supports shall be grit- blasted with #50 steel grit per SSPC-IO to a near white metal condition. The cleaned steel surface shall be immediately primed with an industrial grade primer to thickness of 2-1/2 to 3 mils epoxy primer. The finish coat shall be acrylic enamel to a thickness of no less than 3 mils and applied through an electrostatic method to insure proper adhesion. Manufacturer shall provide a touch up kit for owners use. Powder coating will not be an accepted paint process since powder coating cannot be field applied. Panel Paint. The control panel shall be dip cleaned, acid etched and neutralized, iron phosphate coated and painted with a finish coat of l-1/2 to 2 mils of bright white polyurethane. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 18 Vertical Turbine Variable Speed Prefabricated Pump Station Total Design Criteria: Quantity of Pumps: 4 Total Design Flow: 2500 GPM ~ 100-I ~0 PSI Station Discharge. Party Listing: Starting Equipment: U.L. Listed as an Industrial Control Device Controls: U.L. Listed as an Industrial Control Assembly VFD Controls: U.L. Listed as an Industrial Control Assembly Third Total Design Criteria: Zone Flow (GPM) Pressure (PSI) 1 2500 120 2 N/A N/A 3 N/A N/A Water Feature N/A N/A SO N/A N/A Incoming Power: Amps Fault Amps Ix'VA Voltage Phase Service Entrance 379 200,000 249 460 3 Hertz Main Disconnect Amps Volts Service Entrance 400 600 Variable Frequency Drive Operating Temperature: Humidity: Minimum Efficiency: Frequency Rating: 0 to 40°C (32° - 104°F) Non-Condensing 98% (full load, base speed) 100% continuous drive rating Intermittent 111% Drive rating for one minute Safeties: Safety Incoming Phase Failure and Low Voltage and Phase Reversal Individual Power Phase Failure and Low Voltage Low Discharge Pressure Shutdown High Discharge Pressure Shutdown Low Water Level Shutdown Setting 10%+/- 10%+/- 25 PSI Below Setpoint 15 PSI Above Setpoint 2' Above Pump Suction Motor and Pump Data Motor HP Motor/Pump RPM Motor Service Factor PMP Pump #1-3 3 75 3600 1800 1.15 1.15 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE t9 Motor Efficiency Motor Power Factor Motor Type Motor Disconnect Volts Motor Full Load Amps Motor Fuse Amps Motor Fuse A/C Rating Motor O.L. Rating, Amps Motor Starter Type 81% 88 SUB 600 4.8 6 200,000 4.8 IEC/XL 91% 87 WP1 600 96 125 200,000 96 IEC/VFD/XL Motor De-rate for Altitude Motor CFM Requirements Total Station CFM Requirements Pump GPM Pump TDH Pump Efficiency at Design Pump Shut Off Head, FT Pump Column Pipe ID Pump Discharge Size Pump Check Valve Size Check Valve Rating, PSI Check Valve Drop at Capacity PSI Pump Isolation Valve Size Isolation Valve Rating, PSI Station Relief Valve Size N/A N/A 27 278 65% 450 2" 2" 2" 200 .5 2" 2O0 N/A All Motors to be VFD rated, Motor Stating Code G, Class F Insulation. Station Discharge Information: Zone Isolation Meter Run Meter Type Z Pipe TOL's N/A 1200 3600 833 296 84.43% 384 6" 6" 6'* 200 2.75 6" 200 4" Va~e Size I 8" 8" DI-220B 8'FLxl4'PE 3-3/4' 2 N/A N/A N/A N/A N/A 3 N/A N/A N/A N/A N/A Water Feature N/A N/A N/A N/A N/A SO2 N/A N/A N/A N/A N/A Remote Interface and Alarm Notification: Modem X Internet X Direct X Radio N/A Cellular N/A Power Conditioner: Size (KVA) Output Voltage 7.5 120 Circuit Breakers Amps-Quantity 15-4 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 20 Fertigation System Interface: Run Relay X optical Isolator X Remote Recharge System Interface: Level Sensor Type Quantity Probe 1 Voltage 24 or 120 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 21 Flowtronex PSi Inc. Pump Station Proposal Quotation: 196B49JF-U03-P01. January 9, 2003 Customer: Sullivan Electric & Pump, Greg Cotton. Project: Links at Boynton Beach Golf Course. Boynton Beach, Florida Vertical Turbine Variable Speed Pump Station Shipment: Estimating 8 weeks after receipt of signed contract and drawing approval. Qty Description 1 Flowtronex PSI model vw'rP-2500.4-120 (I-3HP, 3.75HP) packaged variable speed pumping station rated for 2600 GPM at 120 PSI at station discharge; 1800 RPM 460/3150 full voltage, 10' pump length (from top of slab to bottom of pump basket), turbine pump shall have stainless shafting, water lubricated lineshaft bearings, stainless steel strainer, high pressure stuffing box, and inverter duty rated vertical hollow shaft ddp proof motors with anti-condensation heating element. Standard construction includes: · Custom fabricated pump steel discharge heads with integral air relief & leak-free packing box assembly · 3 1/2' silicone filled pressure gauges · Hose bib connection · Silent wafer check valves · Individual grooved pump discharge isolation valves · Stainless steel pressure transducer · Continuous weld around deck plate · Heat exchanger · Electrostatic liquid paint process · Steel grit blast of all piping and structural members · Integral wet well accees hatch · 8" flow meter spool with Data Industrial flow sensor · 8' station discharge isolation valve · 4" station relief valve Controls include: · U.L. listing of complete pump station · U.L. listed NEMA 4 starter and control panel · 400 amp main disconnect · Circuit breaker motor protection rated for 200,000 A.I.C. · Allen-Bradley microprocessor controller with SMOOTHFLOW control software · 75HP 460 volt vadable frequency drive 196B49JF-U03-P01 - Page 2 ql/13/2003 13 13 813.968 1970 Jotm Fosler ;AGE 4/6 · Input line reactor (transient suppression) · Dual mechanically interlocked NEMA output contactors for automatic alternation of pumps · Low discharge pressure shutdown · High discharge pressure shutdown with auto restart · Low water level shutdown with auto restart · VFD fault shutdown with auto restart · Premier Grounding package - UL listed 5/8" x 10' copper clad ground rod; 4" x 96" grounding plate with 25' of f/4 bare copper wire. 100 pounds of PowerSet ground enhancing material. (Installation by others) · Ovedoad shutdown · Individual motor phase failure, phase imbalance and Iow voltage protection · S.L.A.P.U.L. category B & C surge & lightning arrestor with total power dissipation of 82,500,000 VA. Maximum clamping voltage - 1,500 volts (200a Pulse, 8*20 msec). · Lamp test function · Individual run time monitoring · Automatic alternation of lead pumps · First out fault indication · Automatic Ramp Up feature (ARU) will slowly ramp up to design pressure (1 psig every 4 seconds) when filling tines when restarting after a shutdown or whenever pressure has substantially dropped · Automatic Diagnostic Utility (ADU) · Operator Terminal Information System (OTIS) for viewing flow, total flow, setpoint and system pressure, pump station diagnostics, pump run times, and all other registers within the PLC. With data logging flow and pressure capability and 253 station event history. Additional Supplied Equipment & Services As Specified: · (AC) lake level signal controls for remote recharge supply · 7.5 KVA power line conditioner with Icad center. NEMA 4 rated · 8" FL x 14" PE station discharge zpipe & (3) %' TOL's · Fertigation run relay w/Data Industrial optical isolator · Flowtronex PSI PumpLog (Webtronex Internet Access) remote monitoring software with direct connection/dial-up modem combination and HotWire automated remote sentry auto-dialer paging system. (Phone line, phone and/or pager not included). · Flowtronex PSi Interpreter (PC & Web-enabled device translating technology) for irrigation central control interface. (Site must have most current version of irrigation manufacturers software to interface with the Interpreter.) · Additional phase monitors · On site station setting · On site station start-up, calibration & operator training · Preventative maintenance contract (one visit every three months during warranty period) · Four sets of operation and maintenance manuals · Access to Flowtronex PSI Customer Service technical phone support, technicians on call 24 hours, seven days a week · Access to Flowtronex FlowNet Service Centers, factory authorized service technicians on call 24 hours, seven days a week · Open invitation to FinalNet seminars, GCSAA approval pump station maintenance seminar 196B49JFAJ03-P01 - Page 3 PAGE 01/13~,."X)3 13:13 813.968.1970 F.O.B. Dallas, Texas. (Freight charges to job site included in above price) Prices valid for 60 days fTom date of proposal. All pdcing in U .S. Dollars. Price does no._.~t include taxes, installation or crane service unless otherwise noted. January 9, 2002 Quoted by: John Foster, Regional Sales Manager i~B48JF-U03-P01 - page4 VII.-CONSENT AGENDA CITY OF BOYNTON BEACE ITEM B.2. AGENDA ITEM REQUEST FOK ,, Requested Cit.'/cornn'ussion Date Final Form Must be Turned Meerin~ DaW in tq Cit"/Clerk's Office Requested Cit.'/Commission Meenn~ Dat~ Date Final Form Must be Turned in to CiW (~lerk'~ Office [] December 3, 2002 [] December l 7, 2002 [] Januar~ 7, 2003 [] January 21, 2003 NATURE OF AGENDA ITEM November 18, 2002 (Noon) [] February 4, 2003 January 21, 2003 (Noon) December 2, 2002 (Noon) [] February 18, 2003 February 3, 2003 (Noon) December 16, 2002 (Noon) [] March4, 2003 February 18, 2003 (Noon) January 6, 2003 (Noon.) [] Match 18. 2003 March 3, 2003 (Noon) [] Administrative [] Development Plans . [] Consent Agenda [] New Business ' [ : [] Public Hearing [] Legal -- [] Bids [] Un_~hed Business [] Announcement [] Presentation [] City Manager's Rcpon ,' RECOMMENDATION: Motion to award the bid for: "PURCHASE OF ONE (1) NEW & UNUSED FRONT LOADING SOLID WASTE COMPACTION UNIT, MOUNTED ON A CLASS 8 DIESEL POWERED CHASSIS", BID #015-2516-03/CJD to FREIGHTLINER TRUCKS OF SOUTH FLORIDA in the amount of $131,000.00. EXPLANATION: On November 26, 2002, Procurement Services received and opened seventeen (17) bids for the above mentioned bid. It is recommended to award this bid to Freightiiner Trucks of South Florida whose bid was the second lowest at $131,000.00, compared to the iow bid of S130,825.33. The evaluation conducted by the Public Works Department noted that this demo unit is a 2002 Freightliner/Condor Cab with a Hell dump body and has limited mileage (1,575 miles). It will have a full warranty as any new vehicle, and the Heft dump body will carry an extended warranty of five (5) years on all hydraulic cylinders, where all the other units only carry a one or two year warranty. The important factors for Pubic Works in recommending this award to the second lowest bid is the operator safety ergonomics of the Condor Cab, and the delivery time of five (5) workdays. Ordering a new unit would require several months and Solid Waste Division is experiencing breakdowns with the current compaction unit and have immediate need for this vehicle. Jeffrey Livergood, Public Works Director, concurs with this recommendation (per attached memo). PROGRAM IMPACT: This vehicle purchase will replace a 1998 Mack Front Loader Refuse Collection Vehicle (Unit00093) which is five (5) years old and requires high maintenance. FISCAL IMPACT: Funds have been allocated in the FY2002/2003 budget for this refuse vehicle. Account D~eriDtion Vehicle Replacement Account Number 501-2516-519-64-.31 ~nount $144,387.00 A/,TEI~JqATI%~ES: Reconsider the other bid proposals, or continue to use~the current refuse collection vehicle. Deputy Director of Financial Services City Manager's Signature Procurement Services q.\nl ri T F:TINIXFORMS',AGENDA ITEM REOUEST FORM.DOC To: From: Date: Subject: DEPARTMENT OF PUBLIC WORKS Memorandum No. 03-007 Bill Atkins, Deputy Director of Finance Procurement Services Jeffrey Livergood, P.E., Public Works Director~10''~ Christine Roberts, Assistant Public/~ks Director Larry Quinn, Solid Waste ManagerQ..L-~ Robert H. Lee, Fleet Administrator.~.~ January 17, 2003 Freightliner Trucks of South Florida Bid #015-2516-03/CJD RECEIVED pROGUSE. MEN~' SERVtCES After extensive review and meeting with vendors, having thc Solid Waste Equipment Operators, Managers and Fleet Technicians inspect and drive this unit, we have collectively concluded that we would like to award bid #015-2516-03/CJD to Freightliner Trucks of South Florida of 3945 Fiscal Court, Rivera Beach, Florida 33404, bid #3 in the amount of $131,000.00 from account number 501-2516-519-64-31. I have reviewed 17 submitted bids. No individual bid met our specification 100%. There were exceptions, (either meeting, not meeting or exceeding) to many of the items on the specification sheet. There were several units that were over budget and are not being recommended, not that they don't meet or exceed the bid, but due to the lack of funds and the possible negative impact on the Fleet Budget. The unit that we recommend is submitted as a demonstrator unit, although it does not meet our bid specifications 100%, meaning this umt is a 2002 model year with the features requested and the bid had requested a current 2003 model year unit. This unit being a demonstrator has never had any refuse loaded or tran oned in the refuse body. Thc truck was driven around to various localion~, (current odometer reading 1575 miles), to show what Freightliner and Hell had to offer in a refuse collection truck of this type, being the all new "Condor Cab" designed for the Waste Industry. This unit, with being a demonstrator and never being sold, will come to the City Of Boynton Beach with a full warranty just as any brand new tm_it would. The Heil body on this unit carries an oxtended warranty of 5 years on all the Hydraulics Cylinders, where all the other units only carry a one or two year warranty. Another very important factor is should we need warranty coverage on the Chassis, we can obtain that right here in West Palm Beach, whereas the Peterbilt would have to go to Fort Lauderdale. The warranty coverage on the Hell body can be obtained in Dell'ay Beach at this time, whereas the Mammoth would have to go to the West Coast of Florida. Although we have noted that this unit is not the low bid, low bid being a 2003 Peterbilt Chassis with a Mammoth Refuse Body, priced at $130,825.33 and this umt (second low bid) being a 2002 Freightliner with a Heil Commercial Body is selling for $131,000.00, an increase of $174.67. The important factors for Fleet and Solid Waste, the Operator Safety Ergonomics of the Condor Cab and the delivery time offered to the City, this unit is available for delivery in 5 workdays upon receipt of the purchase order. Ordering a new unit would require several months for delivery. Under the current working situation that the Solid Waste Division is experiencing, with the unit being replaced, a 1998 Mack with a Leach Compaction Unit, it is continually failing when needed. All of the operators have no faith in the vehicle when they have to operate it. The compaction unit design causes many difficulties when the operator has to climb into the compaction unit itself to clean it after use. The chassis and body has extensive corrosion causing multiple problems with the electronics. This demo unit would provide the division with a dependable unit in the least mount of time and still show a savings in the budget of $13,387.00. Attachment mO -r ~ ~> ~"o ~ ©c:: 0 m cm ~ Z ;0 - _ :~ z ~o~ ~ n,i m~ z c~1 z m~::o :;o ~ ~ -r ;:0 Z ~: m - m m ~c= 0 ::o _'~ ~ o "' ~- 6 ~ m ~ z 0 m ~ m Z o~ m m 0 ~ ~ 0m ~ m ~ · ~ o m ~ 0 - > - o z - ~ ~ ~=o o o ~ 9~ ~z- ~ o~ ~,=' ~ Z Z ~ O~ -- ~ m~ o o ~ ~ g~ ~ · ~ o z g= ~ m 0 ~ ~ m ~m ~00 "-o-o C2mm (3:3: ZZ .'~m ~Z --! m 0 0 z z 0 z m mO -r; (:::: ~ 3>3> (:::: 'O (::~ OC 0 m - ~ ~ ~ ~ o 3> Z ~U3 m rn m~ Z 0 ~3>r. .~ m rtl :~ 0 _-~ ~ ~ m,.. '- 6 ~ ::0 Z 3> m ~ -r 0 rn --~' · o o -'. Z 0 0 ~ ~=~ ~ ~ o - · ' gl m ~Z~ o · ~ 0 0 ~ >~ ~ ~ m ~ ~ ~ :~00 ~ "-o "o ~ ~mm ~ Dzz r-> C Z rn ?ZZ ~> ~0~ ~ oo ~co~ 0"13 :~00 ~ "-om ~ °.mm Ow' ?_zz_ m~ c~ 0"~ ooo ""o "o C?mm BIDDER ACKNOWLEDGEMENT Submit Bids To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6323 DemandStar Upload: OCTOBER 23, 2002 Bid Title: PURCHASE OF ONE (1) NEW AND UNUSED FRONT LOADING SOLID WASTE COMPACTION UNIT, MOUNTED ON A CLASS g DIESEL POWERED CHASSIS Bid Number:. #015-2516-03/CJD Bid Received By:NOVEMBER 26, 2002, NO LATER TtlAN 2:30 P.M. (LOCAL TIME) Bids will be opened in Procurement Services unless specified otherwise. Bid reCeiving date and time is scheduled for: NOVEMBER 26, 2002, no later than 2:30 P.M. (local time) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this bid shall conform to applicable sections of the charter and codes of the City. Name of Vendor: Freightliner Trucks of South Florida, Inc. Federal I.D. Number:. 59-Ia~9444 A Corporation of the State of.' Florida Area Code: 561 Telephone Number: 840-1066 Area Code: 561 FAX Number: 840-0031 Mailing Address: City/State/Zip: 3945 Fiscal Court Riviera Beach, Florida 33404 Vendor Mailing Date: ~l~.tat. a.~_L1-- 2 5 -0 2 Name Typed THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL 25 PROPOSAL BLANK BID PROPOSAL TO THE CITY OF BOYNTON BEACH, FLORIDA To All Bidders: Date: 11-25-02 The undersigned declares that he has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of product/service called for. When submitting more than one bid proposal price for this product and/or service, indicate how many individual and/or combination item(s) are to be tabulated and considered. Attach a separate proposal sheet for each. The undersigned proposes to deliver the equipment in accordance with the specifications for the sum off '. ONE (1) ,NEW AND UNUSED FRONT LOADING SOLID WASTE cOMPACTION UNIT, MOUNTED ON A CLASS 8 DIESEL POWERED CHASSIS: $ 131~000.00 ALL PRICES F.O.B. BOYNTON BEACH It is further agreed that the equipment will be completed/delivered within 5 calendar days from the date of the Purchase Order from the City. Number of Bid Proposals submitted Three Specification "check-off" sheets (Pages 3 -14 ) submitted 'les Yes/No Warranty Information Enclosed? Chassis/Cab shop Service & Repair Manuals / CD submitted? Yes Yes/No "[es Yes/No Body Maintenance, Service & Pans Manuals / CD submitted? 'les THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 26 Yes/No THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 27 Proposal Page Continued ..... Freifgtliner Condor CAB & CHASSIS MANUFACT~R CAB & CHASSIS MODEL Hell DUMP BODY MANUFACTURER DuraPack Front Loader DUMP BODY MODEL Freightliner TRucks of South Florida, COMPANY NAME (561-8q0-1066 ': TELEPHONE NUMBER InC · PRINTED NAME Director of Sales TrrLE THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 28 SPECIFICATIONS FOR PURCHASE OF ONE (1) NEW & UNUSED FRONT LOADING SOLID WASTE COMPACTION UNIT, MOUNTED ON A CLASS 8 DIESEL POWERED CHASSIS Scope of Work: It shall be the intent of these specifications to describe a "Low Cab Entry", 40 cubic yard solid waste collection vehicle, for use on various commercial container routes within the City of Boynton Beach. If and whenever in the specifications a brand name, make, name of any manufacturer, or trade name is mentioned it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase ~[~.J~is added. However, if a product other than that specified is proposed, it is the vendor's responsibility to name such a product within his bid and to prove to the City that said product is equal to that specified and to submit brochures, samples, and/or specifications in detail on item(s) submitted. The City shall be the sole judge concerning the merits of the bid submitted. The following items are intended to describe the needed specialized equipment that shall be included in/on the unit. Failure to mention any specific items normally supplied with or need to complete the unit shall not alleviate proposed vendors responsibility to supply and install such items. Vendors are invited to submit existing, demo, or stock units as part of this bid. The City will have exclusive rights to decide which truck best suits the needs of the City of Boynton Beach, based on time for delivery, cost, equipment options or any other criteria the City feels necessary. The City-r~erves-the~owlfives~rr Please place an (x) on the blank line next to each item if a specification is met. If exception is taken (alternatives), bidder must explain using a separate sheet of paper. Bidder must submit specifications "check-oW' sheets (Pages 3-14) with the proposal sheet in order for a bid to be considered. CAB & CHASSIS: 1. x ENGINE: Electronic Diesel engine, liquid cooled, with a minimum of' 305 HI) @ 2100 RPM, 1150 lb/fL &torque ~ 1100 R.PM. Heavy duty cooling system with permanent antifreeze. Dry .type air cleaner with service (restriction) indicator. Exhaust, single, vertical mount with rain cap. Engine protection system, at a minimum must be activated by low engine oil pressure and overheating. System shall have a visible alarm for Iow oil pressure, overheating and low coolant level, with automatic engine shut down feature. Engine mounted check & fill. Air intake, vertical snorkel, bonnet and high capacity air cleaner. 2 X ELECTRICAL SYSTEM: Minimum 130 amp 12 volt alternator. Batteries. 12 voit. Group 31 with threaded studs. All electrical systems to be protected by circuit breakers. Battery boxi steel, frame mounted, lower left side. Battery box to have non-metallic cover. TRANSMISSION: Automatic, Allison HD4560P, 6 Speed. Transmission programming, refuse special. Fill & drain plugs. Shitt lever, push button electronic, shitt control engine tunnel mounted. Transmission oil cooler. AXLES & SUSPENSION: Front axle 20000//. Front _~h~k Front st~ng, optio~ i~mll Safe~ Plus. Re~ ~le, d~, Spring desi~ equal to ~le capaci~. Re~ ~le milo, 5:60 Broke T~on bm~ngs. D~iv~ ~o,~oii~ di~crcnd~ lock. ~ ~v,i, t&,-, 5 x PERFORMANCE ITEMS: Factory installed speedometer, odometer, ammeter or voltmeter, fuel gauge, engine oil pressure gauge, coolant temperature gauge, tachometer, air pressure gauge and dash mounted engine hour meter. Power steering. 6 COMFORT ITEMS: Air conditioning integral with heater defroster and containing R134 refrigerant (CFC Free). Factory installed AM-FM radio. Arm rests, interior of' right & lei~ doors. Sun visors right & lei~ sides. Factory tinted glass all windows, including windshield. Rain shields over right & leR door windows. (If available) 7 x SAFETY ITEMS: Dual air horns. Dual electric horns. ~ / ~ ~/C- Road hazard warning kit. (secured in cab) Fire Extinguisher, 10lb. (secured to the street side of the compaction body) ,.v~ ~/a,~ ~/3 '~' Power adjusting mirrors. Three, 9" convex mirrors. Mount two on lei~ & one on fight exterior rearview mirrors. Automatic / adjustable back up alarm. Exterior entry grab handles on the right & lei~ sides. Multiple steps on right & lei~ side for ease of entry into the cab. Daytime running light option if available. /goO4-' ~/a. ~/e? ~ ,.9 Intec CVC 210FIXL rear vision camera system. ABS air brake system, minimum 13.2 cfm air compressor. Air reservoir(s) with manual moisture ejector valve(s). Manual moisture ejector valve(s) to be mounted on bottom of air tanks. Spring applied parking brake with in-cab parking brake control. Automatic slack adjusters front and rear. Low air pressure warning indicator. (alarm & li~l~t) Dust shields on front and rear. TIRES & WHEELS: Front, 425/65R22.5 One spare wheel for steer tire. Rear, 11R22.5 Two spare wheels for drive tires. All wheels to be one piece steel disc, 10-hole, hub pilot mount. I0 CHASSIS FRAME: Standard front bumper. Factory installed fuel tank with minimum 75 gallon capacity. Frame mounted tow hooks on front. Cab to axle, based on factory recommendations for loader body. Frame length, based on factory recommendations for loader body. Frame, minimum 2,750,000 in-lb RBM. 11 X CAB EQUIPMENT: Configured for refuse service as a Front Loader. Low Cab forward, aluminum, 68" BBC. Set back front axle. Left hand.: steering. Tilt & Telescoping steering column. Cab tilt mechanism, air operated hydraulic pump. Cab hold down, hydraulic latches. Key and Ibck set, all keyed the same. Drivers seat, Hi-back, air operated. Right seat, single standard. Exterior front of cab, a ladder to assist operator with climbing to the roof. Ladder to be fixed from the bottom of the windshield to the top of the cab. From the bottom of the windshield, a folding section of the ladder to assist the operator from the ground to the fixed section. 12 X CAB PAINT: ,Maaufacmr. e.standard_atbim_extefi~ Malllifa~-rure clari~ gray interior color. 13 x ADDITIONAL ITEMS: One full set of Chassis Cab shop service and repair manuals. A "CD" is acceptable. 14 X MISCELLANEOUS: All warranty information on Cab & Chassis to be provided at time of bid. Warranty start up date, date of delivery of completed vehicle to City of Boynton Beach. BODY SPECIFICATIONSy Two spare wheels for drive tires. All wheels to be one piece steel disc, lO-hole, hub pilot mount. I0 CHASSIS FRAME: Standard front bumper. Factory installed fuel tank with minimum 75 gallon capacity. Frame mounted tow hooks on front. Cab to axle, based on factory recommendations for loader body. Frame length, based on factory recommendations for loader body. Frame, minimum 2,750,000 in-lb RBM. II CAB EQUIPMENT: Configured for refuse service as a Front Loader. Low Cab forward, aluminum, 68" BBC. Set back front axle. Lef~ hand.: steering. Tilt & Telescoping steering column. Cab tilt mechanism, air operated hydraulic pump. Cab hold down, hydraulic latches. Key and li~ck set, all keyed the same. Drivers seat, Hi-back, air operated. Right seat, single standard. Exterior front of cab, a ladder to assist operator with climbing to the roof. Ladder to be fixed from the bottom of the windshield to the top of the cab. From the bottom of the windshield, a folding section of the ladder to assist the operator from the ground to the fixed section. 12 x CAB PAINT: M'annfaetnr~ stanthard whit~ ~tt~,ri~r Manufacture dark gray interior color. 13 X ADDITIONAL ITEMS: One full set of Chassis Cab shop service and repair manuals. A "CD" is acceptable. 14 X MISCELLANEOUS: All warranty information on Cab & Chassis to be provided at time of bid. Warranty start up date, date of delivery of completed vehicle to City of Boynton Beach. BODY SPECIFICATIONS: BID Specifications continued .... 2 BODY CAPACITY: A total of 40 Cubic yards. The main body will have 28 cubic yards capacity and the hopper will hold 12 cubic yards. CONSTRUCTION: Packer body, acceptable with flat or curved floor. Hopper floor will be flat. Curved roof and body sides. Overhead loading design. Hopper will be designed to properly handle containers from 1-10 cubic yard capacity. ROOF: Minimum 8 gauge high tensile steel sheet. (80,000 PSI minimum yield) 4 SIDE WALLS: Lower hopper sides, minimum 3/16" RQC 321 abrasion resistant steel plate, 150,000 PSI minimum yield. .. Upper hopper sides, minimum 10 gauge high tensile steel Sheet, 80,000 PSI minimum yield. . Body Sides, minimum 8 gauge high tensile steel sheet, 80,000 PSI minimum yield. 6 FLOOR: AX/` Hopper Floor, minimum ¼" RQC 321, 150,000 PSI minimum yield. Flat hopper floor. Body Floor, minimum 3/16" RQC 321,150,000 PSI minimum yield. ROOF & SIDE REINFORCING: A&Upper longitudinal comer brace shall be 11 gauge, 80,000 PSI minimum yield, using deep formed channels, fully welded to the body side sheets. B X Lower longitudinal comer brace shall be Il gauge, 80,000 PSI minimum yield, using deep formed channels, fully welded to the body side sheets. C~_Forward vertical body side bolster shall be 3/16", 80,000 PSI minimum yield, using deep formed channels conforming to the body sides and fully welded to the body sides. BID Specifications continued .... D X,~Rear vertical body side bolster shall be 3/16", 80,000 PSI minimum yield, using deep formed channels conforming to the body sides and fully welded to the body sides. ~- HOPPER SIDE REINFORCING: A ~- The bottom side brace shall be 11 gauge formed channel, 80,000 PSI minimum yield. B '~ Lower and intermediate side bracing, minimum of six (6) 11 gauge, 80,000 PSI minimum yield. C__~_Upper hopper side braces shall be 11 gauge formed channel, 80,000 PSI minimum -- yield. D j'- All external welds of hopper side bracing shall be continuous full seam. E ~ Front head closure screen to assist with refuse containment into the hopper. ~ FLOOR REINFORCING: AX[Shall be formed channel on approximately 15" centers. Cross members shall be full width, single piece construction. B._~Forward body area cross members shall be minimum 7 gauge 80,000 PSI mimmum yield, all others 11 gauge 80,000 PSI minimum yield. C__~Cross members shall interlace with body longitudinals to fully suppott the floor. BODY LONGITUDINALS: Shall be minimum 3/16", 80,000 PSI minimum yield formed box section. lO c , SIDE ACCESS DOOR: The side access door(s) shall be located at the very front of the hopper area (right / left or both sides) with a minimum opening of 25" x 35". Steps and 8tab handles shall be provided for ease of entry into the hopper area ..Rear of refuse body (right or left side), just ahead of tailgate opening, a fixed ladder to be mounted to allow access to the roof of the refuse body. This ladder will have a fold down step at the bottom to ease the climb. BID Specifications continued .... 11 SLIDING TOP DOOR: A hydraulically actuated sliding top door will be provided to cover the hopper for traveling to the discharge site. An in cab mounted light will be provided to indicate when the top door is open. 12 13 CAB SHIELD: A hydraulically actuated cylinder to be fit to the cab shield to assist with raising the shield when tilting the cab is necessary. Hydraulic pump to be located next to the cab hydraulic pump. PACKING MECHANISM: A__~_A hydraulically actuated packer traversing a minimum of 83" into the body, from the front head, shall clear the hopper of material with a maximum cycle time of thirty seconds. Load eject cycle, maximum 40 seconds. B x,/ The lower packing panel face will be a minimum 3/16", RQC 321, 150,000 PSI minimum yield, abrasion resistant steel plate. The upper verti¢.al face will be a minimum 7 gauge, 80,000 PSI minimum yield. The packer will be reinforced with a combination of structural members for maximum rigidity. 14 C_.~__Packing mechanism guide rails; 1-The hopper zone packer guide rails (2) in the side of the body shall be comprised of 3/8", 50,000 PSI minimum yield formed channel welded to ASTM AS00 Grade B structural tubing on each side of body. The structural tubing shall be of a continuous piece the full interior length of the hopper. Abrasion resistant wear bars (145,000 PSI minimum yield) shall be clad to the hopper zone guide rails, each side, in the following manner: 1-Bottom (lower) packer panel wear bar. 2-Top (upper surface) track wear bar. 3-Outer (vertical surface) track wear bar. ~The ejection zone guide rails shall be ¼", 80,000 PSI minimum yield formed channel welded to the full length, using 3/16" ASTM AS00 Grade B structural tube. A 1/4" abrasion resistant steel wear bar shall be welded to the inside vertical surface of thc structural tube. The packer panel shall be guided on each side of the body with V4" ASTM AS00 Grade B structural tubing clad with 145,000 PSI minimum yield abrasion resistant war bars in the following manner: A__~ Bottom (lower) packer panel wear bar to be 3/8" thick. BID Specifications continued .... Top (upper surface) packer panel wear bar to be %" thick. · Vertical surface packer panel wear bars (2 each side), located below the structural tubing shall be ¼" thick. 15 The packer panel shall be provided with bolt-on lugs for each of the two (2) packing cylinders. The cylinders shall be attached to the packer panel lugs via two inch (2) diameter pins. Cylinder removal may be accomplished by either pulling the pins or by removing the entire bolt-on lugs. The lugs shall be attached to the packing panel with size (6) W' diameter bolts for each lug assembly. The body front head shall also be provided with bolt-on lugs for packing cylinders. The lugs shall retain cylinder pins with four (4) 3/d' diameter bolts. 16 The packer will be hydraulically actuated by two (2) double acting telescopic cylinders. Each cylinder will have spherical bearings on both ends. Packing force will be a minimum of 100,000 pounds. BUSTLE TAILGATE: A~_Tailgate must open / close hydraulically, without the driver leaving the cab. The tailgate shall be secured in the closed position by means of a fully automatic latching mechanism actuated by a separate control in the cab. An in-cab light and audible alarm will be provided to indicate that the tailgate is not fully closed. Manual pins on the tailgate are not acceptable. B_~Tailgate shall be constructed of a minimum 10 gauge, 80,000 PSI minimum yield on rear walls. C Xl~The tailgate shall be reinforced by a minimum ¼", 80,000 PSI minimum yield on rear walls. D..~_The tailgate will be secured to the body by two (2) sets of hinges with 2" hinge pins at the roof line. E_~A heavy duty rear door positive seal of rubberized gasket material will be installed the full length of the bottom and up the sides of the tailgate to prevent leakage. F ~' Strobe light mounted to tailgate. Power controlled by vehicle operator from the cab. G ~c_AII lights mounted to the tailgate will be flush mounted with the outer skin. Clearance, backup and directional lights shall be shock mounted in a protective 10 8ID Specifications continued .... housing. The whole unit will be "pop out" and replaceable. The turn signal, brake and four way bulbs will be full pattern "LED Lamps". H ~._ All lights shall be provided in accordance with FMVSS #108, plus mid body mm signals on each side of the body and a center brake light on the rear. 18 x~ LIFT ARMS: 19 A_.~ The lift arms will be box reinforced type construction capable of lifting 8,000 pound gross container and payload. B&Lift arms shall be capable of lifting loaded containers from a truck dock with l 0' maximum pocket height. C~_Lift arm cycle time will be approximately 20 seconds. D._~Pick up, dump and disengagement will be done without the need .for assistance and --without the driver leaving the cab. E ~ The lift arms, during the dump cycle must not obstruct or interfere with opening of the track cab doors on ether side. F~._The arm torque tube will be mounted in four (4) split bearing blocks with four (4) replaceable split bronze bushings with grease provisions. The split beating blocks will be rigidly welded to the lower front of the body. GXThe lift arms will be hydraulically actuated by two (2) double acting cylinders. H___~0 Auto lube option for the boom assembly. To lubricate all bearing blocks, cylinders, forks and any/~other piv~tt point on the lift; arms. ~ FORKS: A_~_Two high tensile, 50,000 PSI minimum yield forks shall be welded to a seamless tube fork cross shat~ assembly. B!Fork cross shai~ assembly shall be attached to the arms with two (2) split bearing blocks with replaceable split bronze bushing fitted with grease provisions. C ~ The forks will be hydraulically actuated by two (2) double acting cylinders. D~_Forks will be designed to provide the necessary dump angle to assure complete discharge of materials from the refuse containers. 11 BID Specifications continued .... E._~_.Heavy duty bolt-on hard rubber arm stops located at the side of the body will --cushion and prevent over travel of the lif~ arms. F_.~._Maximum height with the lif~ arms raised in the full up and forks fully tucked position will not exceed 13' 6". An in cab warning light and alarm will be provided to indicate when any pan of the arms are raised above the body, but not tucked for travel. 20 x~ HYDRAULICS: A ~ System operating pressure, maximum 2500 PSI. B ~i¢~ A heaw duty engine driven pump with electronic over speed control shall be provided with a rated cap, acity of 50 GPM ~ 1300 RPM. C_/~__ All hydraulic tubes will-be securely clamped to prevem vibration, abrasion, and excessive noise. DY- . All hydraulic hoses shall conform to S.A.E. standards for designed pressure. Bends shall not be less than recommended by S.A.E. standards. Flat spots in any hose will not be acceptable. E 1-Fabric guard covering shall be installed over all high pressure hoses. · The hydraulic oil tank will have a minimum capacity of 45 gallons. 1-The tank shall be complete with a screened fill pipe and cap, filter breather, clean out cover, shut off valve and oil level sight and temperature gauge. 2-The hydraulic system shall be protected by a six (6) micron, in tank, return line filter along with a 100 mesh (140 micron) reusable oil strainer in the suction line. 3-The return line filter shall include an in-cab filter by-pass monitor which shall alert the operator or service personnel when the filter is in need of replacement. The main control valve(s) will be a stack design with relief to prevent overload damage. Valve capacity will be properly designed to operate all hydraulic components at pump rated GPM and PSI. 12 BID Specifications continued .... 21 ~ CONTROLS: Arm and fork movement shall be joystick controlled. Top door and tailgate raise manual air controls shall be provided. All control levers shall be located inside the cab within easy access to the driver. The auto-pack feature shall be included in the Each control handle shall be properly labeled and indicate the direction of travel with warning lights to indicate "Tailgate Open", "Top Door Closed" and "Arms above Cab". C_~ The controls shall be self centering type, returning to the neutral position when released. 22 23 A ELECTRICAL: ~ All electrical wiring connectors to be automotive double-seal, with wiring in split convoluted loom. All wiring connections to be soldered with rubber molded coveting or crimp type connectors with shrink wrap. Unprotected wiring m any application is unacceptable. REAR UNDERRIDE GUARD: A ~/~' The body shall be equipped with a rear under tide guard as standard, to meet Federal Motor Carries Safety Regulation (49CFR393.86) 24 PAINTING: _~ The entire body shall be prol~rly cleaned of all dirt, grease and weld slag. Cleaning shall be in keeping with accepted industry practices. ~k~A liberal coat of self etching primer is to be applied. ~ Top coat finish of whit~ Automotive Acrylic Urethane enamel. 25 A._~_Body must have one full year warranty coverage on all hydraulics, hoses, switches, seals, pump and all related components. 26 OPTIONS: 13 BID Specifications continued .... A.~_ One full set of body maintenance, service and parts manuals. Can be issued on a CD. ~ Tool box, mounted to the under side of the container body lef~ side. Tool box to be 24" underbed, 24" wi~le, ,.12" deep, 14" high with a locking single door. C._~ One, four hour training session for the operators and maintenance technicians. This class will be held at time of delivery, before the unit goes into full time service. 14 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) COUNTY OF PALM BEACH ) SS I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of Boyuton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: Swom and subscribed before me this 'Z-~ ~ day of /~,}0 0 ,20 0 7... Printed Information: Robert C. Arrington NAME Director of Sales TrrLE NOTARY PUBLIC, State ofl~ida at Large Freightliner Trucks of South Florida, COMPANY "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 29 CONFIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. ( ) AMERICAN INDIAN ( ) ASIAN ( ) BLACK ( ) HISPANIC ( ) WOMEN ( ) OTHER (specify) Do you possess a Certification qualifying your business as a "Minority Owned Business"? YES NO If YES, name the Organization from which this certification was obtained and date: Issuing Organization for Certification Date of Certification THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL 30 CONFIRMATION OF DRUG-FREE WORKPLACE IDENTICAL TIE BIDS Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drag-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (I), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days at~er such conviction.- 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-flee workplace through ~mplementation of this section. As the person authorized to sign the statement, I certifyfi~.~n~that this :omplies fully with the above requirements. ~~~/y THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORD~ FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 31 Vendor's Signature THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 32 Freightliner Trucks of South Florida NOVEt~ER 25, 2002 RZF. BZD ~OI5-2516-03/C9 This is a unit that Freishtl~ner Trucks of South Florida, Inc. has in stock. It was ordered as a demonstrator and has never ca~ied a load or been titled. It is a ne~ 2001 ireishtliner Condor~r~th a Beil front loader body =ha is close to your bid specs. [ have noted the exceptions. The truck has t~575 mi~es on it. 2840 Center Port Circle, Pompano Beach, FL 33064 · Tel (954) 545-1000 · Fax (954) 545-1099 Warranty The c~3rnplete statement of Freigfttliner's r~ew vehicle wa~-a~h/ /$ gfven ~elow an(~ on Ute following read *,ne statement carefully. On/Off-Highway Warranty Application Category 3 or 4 (DCs 995-003 and 995-004) Freightliner Trucks wan'ants that each new Freightliner vehicle (truck, tractor or glider kit), with the exception of certain excluded components ancl parts, will be manufactured to the specifications agreed upon and will be free from defects in material and workmanshil3 which appear under normal use and service, subject to different time and distance limitations for specific components and parts as set forth below. Condor Vehicle Warranty Description Coverage {~} Basic Chassis/Cab Warranty Unless excluded elsewhere in the warranty or described as having longer time and distance lim.~ations, all components of the basic ct~assis/cab are covered under the basic vehicle time and distance limitations. Batteries are warran~ecl 1 year for I year or 100.{300 miles (161 000 kilometers}. (Some batteries are prorated Unlimited distance up to 36 montl~s. Please review your Service Advisor~/Supplier Extended System for specific manufactures. Includes: Drivelines and U-joints. Transmission Includes transmission (excluding Allison transmissions). 2 yearn Unlimited distance ;~ote: Transmission requires synthetic lubes. Axles Includes drive ~xles (differential assemblies, axle shafts and axle housings); steering axle (beam, spindles, kingpins ancl kingpin bearings), and steedng 3 year~ arm(s). Unlimited distance Excludes: Ddvelines and U-ioints. Cab Structure ......... . Inclucle~ cab structural componentsTsheet-m~; 13anets;nd structural -----Uhli-n~rt~l ~hstan-ce I coml3osite panels. Cab Corrosion Warranted against rust-through or perforation due to corrosion from within. 5 yearn - .- ~ Unlimited distance Excludes: Surface rust caused by chips or scratches in the paint. Frame Rails and Crossmembem 5 yearn Includes frame rails, attachim3 crossmembem and (3ussets due to bmakina or ,u~ nn~ ,~.'/~,~ ~ ~,_ cracking. - ............. ' ....... 1. llme or ~r~tance. whichevw occum first. Change May 2000 2 of 18 Condor Data Book X;EHiCLE ID: I:-VHCFAN31RH98621 SOLD TO: - FREiGHTLINER LAC - TO BE PA.ID BY: iN'VOICE NO ........... 100~71 INVDICE DATE ....... 12/22/00 TSO NO ............... BB400A MODEL NO ............. CONDOR ENGINE SER ......... 3CS18637 BUILD LOC...AMI~RICAN I~FRAN PO NO ...................... SALES OUTLET ........... FKFD STOCK OR SOLD ......... STOCK FREIGMTLINER TRUCKS OF SOUTH FLORIRA, INC. PAYMENT FOR THIS V~HICLE IS DUE ON 01/05/01 2840 CENTER PORT CIRCLE POMPANO BEACH, FL 33064 MERCEDES-BENZ CREDIT CORP. 801 WA~LLE FD S SUITE 700 LISLE, IL 60532 TSO LINE CODE- 01 ~RI,-41A 02 001..550 03 995-003 04 002-004 O) 019-002 06 003-001 DESCRIPTION PRICE LEVI~L INFORI~TION CN SPECPRO VER 1.00, 05/00 DB. PLA BASE MODEL FREIGHTLINER CONDOR LOW CAB FORNARD CHASSIS CATEGORY III ON/OFF HIGHWAY WARRANTY SET ~JkCKAXLE '- TRUCK STRAIGHT TRUCK )ROVI$ION LH PRIMARY STEERING LOCATION SUGGESTED RETAIL 124,076.00 N/¢ STD STD STD - FREiGHTLINER LLC - PAGE v~HfCL~ ID~ 1F'~HC~AM31RH95621 INVOICE NO ........... 700771 INVOICE DATE ....... 12/22/00 ENGINE 07 101-1HN CAT C-10 305 HP @ 2100 RPM 1050 LB/~"I' @ 1200 RPM 98 EPA/CARB 13,230.00 ENGINE EQUIPMENT 08 105-001 ENGINE MOUNTED OIL CHECK & FILL 09 133-002 THREE PIECE VALVE COVER ]0 014-10A VERTICAL SNORKEL AND DONALDSONHIGH CAPACITY AIR CLN~ MTD ~ORIZONTALLY BOC 11 188-002 STATIONARY V~RTICAL AIR INTAKE SNORKEL 12 190,008 DONALDSON ONE-STAGE HIGH CAPACITY AIR CLEANER 13 189-001 AIR INTAKE PIPING - CLNR TO ENGINE 14 193.-005 RAM AIR SCOOP ]5 124-1AX DR 12V 130 AMP 22-SI A/~TERNATOR WIT~ RUBBER BOOT ON OUTPUT CONNECTION 16 292-02¢ (S) DELPHI WllSOD GRP 31 12V MF 2100 CCA THREADED STUD BATTERIES 17 290-085 STEEL BATT BOX FRAME MTD LH, LOWERED $" 18 289-009 NON-MET~J~LIC BATTERY BOX CO%~R 19 293-004 FLAMING RI%ER BATTERY SHUT-OFF SWITCH WITH LOCK PROVISION 20 123...006 POLY-V BELTS WIYM AUTOMATIC TENSIONER FOR FAN DRI%E 21 150 .024 CAT ELECTRONIC ENGINE CONTROLS 22 180-998 NO CLUTCH 23 183-998 NO CLUTCH BRAKE 24 181.-998 NO CLUTCH RELF2~SE BEARING LUBE 25 107-016 BW 16.5 CFM COMPRESSOR (SERIES 750) 26 108-002 STANDARD AIR COMPRESSOR GO%ERNOR 27 131-002 TEFLON COMPRESSOR DISCHARGE LINE 28 152-041 ELEC ENG INTEGRAL SHUTDOWN PROTECTION SYSTEM 29 128-998 NO ENGINE BRAKE 30 01~-049 SINGLE VERTICAL EXHAUST W/PAINTED STACK RIGHT SIDE 31 238-002 FLEXIBLE STA/NLESS STEEL EXHAUST PIPING 32 239-108 09' 00" (108"+0/-2") ~XHAUST SYSTEM HGT. 33 234-001 SINGLE %ERTICAL MWFFLER 34 235-002 SINGL£ STATIONARY OUTBOARD OF RAIL MTD MUFFLER 35 237-064 %ERTIC2%L TAILPIPE, RIGHT SIDE 36 242-001 STAINLESS ST£EL MUFFLER/TAILPIPE SHIELD 37 244-002 CHR(IME EXHAUST RA/N CAP N/C STD STD STD N/C STD 125.00 STD STD 131.00 STD STD STD STD STD STD STD STD STD STD STD STD STD STD STD STD STD 41.00 - FREI~MTLiNER LLC - PAGE 3 VEHICLE iD: i~'VHCFAN31RH98621 INVOICE NO ........... 700771 INVOICE ~ATE ....... 12/22/00 38 273-025 39 276-001 40 110-004 41 118-001 42 120-009 43 266-012 {4 267-001 45 103-037 46 171-007 47 172-001 48 160-001 49 269-002 50 270..010 51 360-998 52 138-005 53 140-024 54 134-001 55 132-998 36 155-006 57 109-002 58 342-340 59 343-029 60 353-001 61 341-018 62 345-027 63 370-006 6¢ 344-001 6~ 346-001 66 400-019 67 402-030 68 403-012 KY$OR K22RA REAR AIR ON/OFF ENGINE FAN CLUTCH W/KYSOR 9 BLADE FAN AUTOMATIC CONTROL W/O DASH SWITCH CAT SPIN ON FUEL FILTER FULL FLOW OIL FILTER FLEETGUARD COOLANT FILTER, PLAIN 1100 SQ-IN RADIATOR, BRASS/COPPER REMOTE MOUNTED SURGE TANK ANTIFREEZE TO -60F, ETMYLENE GLYCOL PRE-CHARGED SCA HEAVY DUTY COOLANT GATES BLUE STRIPE COOLANT HOSES CONSTAMT TENSION HOSE CLAMPS FOR COOI~T HOSES HEAVY DUTY CMARGE AIR COOLER MEAVY DUTY RADIATOR MOUNTING RADIATOR DRAXNCOCK NO PTO FRONT Of EN=INE PHILLIPS 1500 WATT/115 VOLT BLOCK HEATER ENGINE HEATER RECEPTACLE MOUNTED LEFT HAMD CAB FRONT ALUMINUM FLYWHEEL HOUSING NO AIR INTAKE W;t:tMER DELCO 12V 42MT 400 SERIES STARTER FLYWHEEL HOUSING REAR ENGINE SUPPORT TRANSMISSION & EQUIPMENT ALLISON HD-4560P AUTOMATIC TRANSMISSION M.D/HD TRANSMISSION PROGRAMMING - 6 SPEED REFUSE/CONSTRUCTiON SPECIAL 1 TRANSMISSION VEHICLE INTERFACE CONNECTOR WIRED TO TRANSMISSION ECU MAGNETIC PLUGS, ENGINE DR;tIN TRANSMISSION DRAIN, AXLE{S} FILL & DRAIN PUSH BUTTON, ELECTRONIC SHIFT CONTROL, ~NGINE TUNNEL MOUNTED WATER TO OIL TRANSMISSION COOLER TRA/~SMISSION REAR SUPPORT LF. AF SPRING TRANSMISSION OIL CHECK AND FILL FRONT AXLE, SUSPENSION & EQUIPMENT MEB/TOR FL-943 20,0009 STD TRACK MERITOR 16.5 X 6 ~+ CAST SPDR CAM FRT BRK$, DBL ANCHOR, FAB'D SHOE REFUSE SEVERE SERVICE. NON-ASBESTOS FRONT LINING STD STD STD STD N/C STD STD 14.00 STD N/C STD STD STD N/C 92.00 141.00 NtC N/C N/C STD 1¢,129.00 N/C STD STD STD STD STD STD STD STD STD - FREIGHTLiNER LLC - PAGE 4 VEHICLE ID: !FVHCFAN31.%H98621 INVOIC£ NO ........... 700771 INVOICE DATE ....... 12/22/00 69 419-001 CA~T IRON OUTBOARD FRONT BRAKE DRUMS 70 409-002 CHICAGO RAWHIDE (SCOT) FRONT OIL SEALS 71 408-001 V~NTED FRONT HUB CAPS - OIL 72 416--022 STA/~DARD SFINDLZ NUTS FOR A/,L AXLES 73 404-01)- FRONT BRA/(E CH~BERS - MGM LONGSTROK]~ 74 405-003 HA/~DEX AUTOMATIC FRONT SLACK ADJUSTERS 75 536-028 TRW TA5-65 POWER STEERING W/RCS65 AUX GF. AA 76 539-006 VICKER$ V20 POWER STEERING PUMP 77 534-003 4 QUART POWER STEERING RESERVOIR 78 620..-025 20,000% TAPERLEAF FRONT SUSPENSION 79 619-004 GRAPHITE BRONZE BUSHINGS W/SEALS - FRONT SUSPENSION 80 410-001 FRONT SHOCK ABSORBERS STD STD STD STD STD STD 90.00 STD STD STD STD REAR AXLE, SUSPENSION & EQUIPMENT 81 420-103 82 421-538 83 424-001 84 386-027 8S 388-008 86 878-001 87 595-007 88 423-020 89 433-035 90 434-003 91 451-001 92 440-001 93 426-051 ~128-003 MERITOR RT-46-..160 REAR A~LE @ 46,000# 5.38 AXLE RATIO IRON REAR AXLE CARRIER HOUSING 18N M~RITOR (#2) DRIVELIN£ FULL 1TN MERITOR (~3; DRI~LI~ ~LL ~D INTE~LK ~/OR DIFFER~TI~ LOCKOUT WITH INDICTOR LIGHT P~TROL~ ~ED LUB ~G/T~S/~LE ~TOR 16,5X7 Q-PLUS ~T SPIDER R~R BRKS, DBLE ~CHOR, F~'D SHOES RE~E SEVE~ S~RVICE, NON-~BESTO$ LINING ST~D~ B~E C~ER bO~TION ~ST IRON OUTBO~ ~ B~ DR~S CHI~GO ~IDE (SCOT) R~R OIL M~ TR-T, LONGSTRO~, T~ER ~R~F 2-DRV~LES SP~NG,-P~ING ~D~ AUTO.TIC R~R S~K ~$TERS 9t 95 622-286 TUFTRAC 46,000# REAR SPRING SUSPENSION 96 621-058 TUFTRAC, LOW RIDE HEIGHT 97 431-003 AXLE CLA~PING GROUP 98 624.-028 56" ~0(LE SPACING 99 623-006 FORE/~'TA/~D TRA~$~RS~ CONTROL RODS 100 439--002 REAR SHOCK ABSORBERS- TWO AXLES {TAND$'~) 3,379.00 N/C 367.00 STD STD STD STD STD STD STD STD STD 375.O0 STD STD N/C BRAKE SYSTEM 101 490-100 WABCO 45/4M ARS W/O TRACTION CONTROL STD - FREIGHTLINER LLC - ~AGE 5 vE~ICLE ID: iFVHCFAN31RK98621 INVOICE NO ........... 700771 INVOICE DATE ....... 12/22/00 102 103 901-001 104 902-001 105 904-001 106 412-001 107 413-002 108 432-003 109 480-009 I10 ¢60-001 112 113 QUOTE 114 477-004 REINFORCED NYLON, FABRIC BRAID WIREBRAID CHASSIS AIR LINES COTTON BRAID HOSE FRONT SERVICE BRAKE COTTON BRAID HOSE REAR SERVICE BRAKE COTTON BRA/D PARKING BRAKE HOSE STA~DA/~D BRAKE SYSTEM V;tLVES STD U.S. FRONT BRAKE VALV~ RELAY VALVE W/ 5-8 PSI CRACK PRESSURE NO REAR PROPORTIONING VA/~VE BW AD-9 BRAKE LINE AIR DRYER W/HEATER STEEL AIR BRAKE RESERVOIRS MOUNT AIR TANKS I/S FRAME RAILS. SEE HEIL LAYOUT DRAWING $701-7588-1. PRICE QUOTE NUIWBER: FKFD 0012041521 PULL CABLES ON ALL AIR RESERVOIRS 115 116 476-998 117 484-998 118 296-998 119 297998 120 331-998 481-998 NO TRAILER A/R HOSE 121 310-997 NO AIR HOSE ]{ANGER NO TRAILER CABLE & GLAD HAND STORAGE NO SPECI~J, PRIMARY RECEPTACLE WIRING NO TRAILER CABLE RECEPTACLE NO SUPPLEMENTAL ISO 3731 7.-WAY TRAILER ;tBS RECEPTACLE OMISSION OF STA/~RARD CABLE STD STD STD STD STD STD N/C STD STD STD N/C N/C N/C NfO N/C STD 122 545-545 123 546-030 124 547-001 125 552-061 126 560-001 127 ~53-001 128 550-002 129 561.-001 130 562-001 131 572-030 132 565-008 133 568-003 FRA~ & ~7{EEL~A~E 5450MM (215") WHEELBASE 11/$2" X 3-1/2" X 10-15/16" STEEL FRAME [8.73MM X 277.8/.344" X 10.94") 110KSI 1/4"(6MM! C-CHANNEL INNER FRAM~ REINFORCEMENT 2500)94 [98") RE.A~ FRAM£ OVERHANG UNDERSLUNG CROSSMEMBER SQUARE END OF FRAME HF..A¥'Y DUTY FRONT CLOSING CROSSI~ER STANDA.~,D C/M BACK OF TRANSMISSION STAND~ - MIDSHIP CROSSMEMBER(S) FULL STEEL C-CHANNEL BOLTED CONSTRUCTION RF~ST CROSSM~ER ~/D SUSPENSION CNTR C-CHANNEL C/M, BOLTED CONSTRUCTION, FORWARD MTD CROSSMF./MBER STEEL C-¢F. ANNEL CROSS~25MBER, BOLTED CONSTRUCTION, RF~ MTD SUSPENSION C/M 728.00 1,007.00 N/C STD STD STD STD STD 161.00 161.00 STD vEHiCLE ID: 1FVHCFAN3%BH98621 INVOICE NO ........... 700771 INVOICE DATE ....... 22/22/00 CHASSIS EQUIPMENT 134 674-998 135 592-998 136 556-092 137 558-011 138 574-001 139 585998 !40 590-998 141 607-999 143 144 145 146 QUOTE 147 551-002 NO LH OR RR BACK OF CJtB ACCESS NO DECK PLATE $" PA/NTED STEEL BUMPER - HD 1/4" FRONT TOW PIN & CLEVIS - BUMP£R MOUNTED BUMPER MTG FOR SINGLE LICENSE PLATE NO MUD FLAP(S) BRACKETS NO REAR MUDFLAP CUSTOM CHASSIS CONFIGURATION REQUIRE/~T FRAME LAYOUT PER HEIL SUPPLIED DRAWING (#701-7588-1). RL~VIS~ONS HAVE BEEN MADE TO ACCOMODATE CONDOR CHASSIS LAYOUT REQUIREMF./~S. PRICE QUOTE NL~ER: FKFD 0012041521 }~CK-$PIN ROUND ¢OL~ CHASSIS FASTENERS STD N/C STD 285.00 STD STD STD N/C STD TANK(S) & EQUIPMENT 148 206-154 150 151 153 154 155 QUOTE 204-998 218-003 115-005 156 212-007 157 664-001 158 205-001 159 210-008 160 216-020 161 202-001 162 221-001 163 847.002 80 C4%LLON / 302 LITER ALUMINUM FUEL T~MK - RH LOCATE FWD SEAM @ 2575 MM. THIS IS TO PROVIDE ADEQUATE CLF. A~CES FOR HEIL BODY MTG. PRICE QUOTE NUI~ER~ FKFD 0012041521 NO LH FUEL TANK 27" DI/tMETER FUEL TANK(S) PLaN ALUMINUI~P;tINTED STEEL FUEL/ HYDRAULIC TANK(S) WITH ~INTED BANDS FUEL TANK(S) FORWARD PLAIN STEP FINISH FUEL TANK MAGNETIC DRAIN PLUG FOR FUEL TA~K ~QUIFLO INBO~ FUEL SYSTEM BRAIDED FABRIC REINFORCED FUEL HOSE HAYDEN FUEL COOLER (10318Sl) IN TANK FUEL LL~VEL SENDER(S) 63.00 STD N/¢ STD STD STD STD STD STD STD FRONT TIRES, HUBS, W~EELS 164 093-450 MICHELIN XZY 425/65R22.5 20 PLY RADLAL FRONT T~RE$ 165 418-001 ~JNIT~ IRON FRONT HUBS 166 502-434 ACCURIDE 29054 22.5X12.2~ 10-HUB PILOT 4.75 INSET ~-HAND STEEL DISC ~RONT WHLS 167 496-011 FRONT WHEEL MOUNTING NUTS 434.00 STD 310.00 STD - FR~iGHTLiNER LLC - PAGE 7 VEHICLE ID: l~-V%iCFAN31RM98621 INVOICE NO ........... 700771 INVOICE DATE ....... 12/22/00 168 094-945 169 450-002 170 505-411 171 497-0~1 REAR TXRES. HUBS. WHEELS MICHELIN XZE 11X22.5 16 ~LY RADIAL RF, AR TIRES GUNXTE IRON RF.A/~AXLE }{UBS ACCURIDE 28408 22.5X8.25 10-HUB PrLOT 2-~D STEEL DISC ~ ~EELS R~ WHEEL MOUNTING NUTS 160.00 N/C STD STD EXTERIOR 172 829-068 173 653-004 174 651-004 175 B2A-998 176 650-009 177 670-012 178 671-001 179 667-020 180 754-001 181 678...006 182 686-001 183 646-028 184 690-002 185 727-072 186 726-001 187 657-001 188 312-003 189 302-001 190 294-025 191 300-014 192 744-1A/q 193 797-001 194 743-1A-K 195 729-001 196 677-005 197 768-032 198 661-006 68" BBC LOW CA~ FORWARD ALUMINUM CAB RH CA~ DOOR(S) W/70 DEGREE STOP LH CAB DOOR(S) W/70 DEGREE STOP NO CAB ACCF.,WT MOLDING RUBBER CAB MOUNTS HYDRAULIC CA~ TILT MECF. ANISM WITH MANUAL PUMP, LOCATED WI SIDE BOC OVER FENDER HYDRAULIC CA~ LATCH BLACK POLYURETHANE QUARTER FENDER BEHIND FRONT WHEEL 2" FENDER EXTENSIONS INTERIOR AND EXTERIOR GR~ H~U~qDLES FOR CAB ACCESS ON DRIVER & PASSENGER SIDES TWO GRABHANDLES MOUNTED ON FRONT OF CAB BELOW WTNDSMIELD PAINTED CAB MOUNTED GRILL WITH QUIK RELF,~E LATCHES STANDg~RD TUNNEL/FIREWALL LINER HADLEY A~R HORN, SINGLE BASE; 2 TRUMPETS DUA/~ TONE 12.5/10.25" MTD BEHIND GRILLE SINGLE ELECTRIC HORN ALL LOCKS KEYED THE SAME DUAL RECTANGULAR HALOGEN HEADLIGHTS (5] AMBER MARKER LIGHTS WIRING HA~SS ONLY TO END OF FRAME FOR STOP, TAIL, TUP, N SIGNALS STANDARD FRONT WITH SURFACE MOUNTED SIDE AUX TURN $IGNA~ DUAL M~KRA DUAL AXIS BLACK HEATED ~ REMOTE WEST COAST MIRRORS DOOR MOUNTED MIRRORS M£KRA 7"X7" BLACK CON%/EX MIRRORS STANDARD SIDE/REAR REFLECTORS FIXED CA~ MOUNTED STEPS RH/LH FOR CA~ ENTRY 20"X36# TINTED RF.,AR WINDOW TINTED DOOR GLA~S STD N/C STD STD STD STD STD 74.00 STD STD 114.00 STD STD 61.00 STD STD STD 195.00 STD 16.00 STD STD STD STD - FREIGHTLINER LLC - ~AGE 8 VEHICLE iD: i F'V~CFANS1RR98621 INVOICE NO ........... 700771 INVDICE DATE ....... 12/22/00 199 654-011 200 767-035 201 769-998 202 663-013 203 659-003 RK & LH ELECTRIC POWERED WINDOWS 8"X34" TINTED VERTICAL UPPER SIDE WINDOWS LH AND RH NO LOWER DOOR WINDOW TINTED WINDSHIELD ONE GA/,LON WINDSHIELD WASHER RESERVOIR STD STD N/C STD STD INTERIOR 204 205 206 2O7 208 209 210 211 212 213 114 215 216 217 219 220 221 222 223 224 225 226 227 228 2.29 23O '10'I-019 706-021 708-021 772-003 785..998 691-001 693-019 742-016 716-002 720-002 700-002 701-001 703-007 170-015 130-003 698-001 702-012 739-020 GRAY STANDARD INTERIOR ~%BS U~PER AND ~CE SAINTED ALUMINUM LH DOOR TRIM ARS UPPER AND BAI~CE PAINTED ALUMINUM RH DOOR TRIM SLIP RESISTANT FLOORING NO DASH MOUITTED ASH TRAYS & LIGHTER FORWARD ROOF MOUNTED CONSOLE LH/RH DOOR STORAGE POCKETS INTEGRATED INTO MOLDED DOOR PANELS (2} CUP HOLDERS LEFT HAND/RIGHT HAND, INTEGBA/~ WITH ENGINE TUNNEL COVER WINDSHIELD FANS (2) ROOF MTD 2 1/2 LB. FIRE EXTINGUISHER HEATER, DEFROSTER ANDAIR CONDITIONER STAND~ HVAC DUCTZNG MA.IN HV;~C CONTROLS WITH RECIRCULATION SWITCH AND MANUA/,A/C ON/OFF SWITCH STANDARD HEATER PLtYMBING SANDEN COMPACT A/R CONDITIONER COMPRESSOR RADIATOR MTD AJC CONOF.~SER BINARY CONTROL, R-134A, W/RECEIVER DRIER C2%B INSULATION W/ADDITIONAL NOISE/ THERF~ TREATMENT 285-005 AUTO SELF-RESET CIRCUIT BREAKERS AND FUSES 280-008 324-068 655-001 756-082 760-027 758-032 761-032 763-011 12V NEGATIVE GROUND ELECTRICAL SYSTEM WITH SCHEMATIC MANUAL DOOR ACTIVATED CENTER DOME LIGHT W/SWITCH CAB DOOR LATCHES WITH MANU~J~ DOOR LOCKS BOSTROM 910 MID BACK TALLADEGA DRIVER'S SFAT BOSTROMM~D ~%CK NON-$US~ PASS SEAT FLAT'VINYL, DRIVER'S FLAT VINYL, PASSENGER SEAT 3 POINT A~JUSTABLE D-RING RETRACTOR DRIVER AND P~SENGER SEATBELTS STD STD STD STD STD STD STD STD 36.00 1,840.00 STD N/C STD N/C N/C N/¢ $TD $TD STD STD STD N/C STD STD STD STD VEHICLE ID: 1FVHCFAN31RH98621 INVOICE NO ........... 700771 INVOICE DATE ....... 12/22/00 231 532-002 ADJUSTABLE TILT AND TELESCOPING STEERING COLUMN 232 540-020 2-SPK 450MM(18") BLACK STEERING WHEEL(S) 233 765-002 DRIVER/PASSENGER INTERIOR SUN VISORS STD STD STD CONTROLS & INSTRUMENTS 234 017-072 235 870-001 236 732-006 237 734-00{ 238 486-001 239 840-002 240 198-015 241 156-007 242 811-023 243 160-002 244 844-001 245 856-001 246 864-001 247 830-015 248 736-998 249 852-002 250 746-068 251 747..002 252 750-002 253 753-018 254 748-998 255 749-998 256 752-998 257 810-016 258 8~2-001 259 162-002 260 482-998 261 883-998 262 ~36-010 263 660-002 26~ 304-001 CONDOR STAND~J~D GAUGE PACKAGE BLACK GAUGE BEZELS INTEGRAL CAUGE$ MTD IN INSTRUCT PA/~EL CLUSTER G~L~Y CENTER INSTRUMENT PANEL LOW AIR PRESSURE LIGST AND BUZZER PRIMLY & SECONDARY AIR PRESSURE C~AUGE5 AIR RESTRICTION GAUGE, A.IR CLEANER MTD KEY OPERATED IGN SWITCH & INTEGRAL START POSITION; 4 POSITION OFF/RUN/START/ACC INTEGRATED SPEEDOMETER MESSAGE CENTER LCD DISPLAY, DATA LINKED DIAGNOSTIC INTERFACE CONNECTOR, 6 PIN, SA~ J1587/1708, LOCATED BELOW DASH ELECTRIC FUEL GAUGE ELECTRICAL ENGINE COOLANT TEMP GAUGE TRANSMISSION OIL TEMPERATURE GAUGE TRIP HOUR METER INTEGRA/~ W/SPEEDOMETER MESSAGE CENTER (SMC) NO OBSTACLE DETECTION SYSTEM ELECTRIC ENGINE OIL PRESSUR~ GAUGE F/L XTA-2200 AM/FM/WB CASSETTE RADIO BY DELCO ROOF/O~.RRF. AD CONSOLE MOUNTED RADIO (2} RADIO SPF. AKERS (CAB ONLY) AM/FM FLEXIBLE COMPOSITE ANTENNA MOUNTED ON LEFT HAND FRONT A-PILLAR NO CB R~IO/PROVISION NO CB RADIO MOUNTING PROVISION NO CB ANTENNA, BRACKET OR LEAD ELECTRONIC SPEEDOMETER W/O ODOMETER ELECTRONIC TACHO~TER 3000 RPM IGNITION SWITCH CONTROLLED ENGINE STOP NO TRACTOR ~ROT£CTION Vi~LVE NO TRA/LER HAND CONTROL BRAK~ VALVE VOLTMETER; LOW VOLTAGE W~JU~ING LIGHT & BUZZER DUAL ELECTRIC MOTOR WINDSHIELD WIPER w/DELAY MARKER LIGHT SWITCH INTEGRAL W/HEADLIGHT SWITCH STD STD STD STD STD STD STD STD STD STD STD STD STD STD N/C STD 740.00 N/C N/C N/C STD STD STD N/C STD STD STD STD STD STD 11/22/2002 15:21 F.~I 954 545 1099 FREIGI~LI,WER -, FRTL',[R wp ~011 - FREIGHTLINER LL¢ - PAGE I0 V=-E~CL~ ID: 1FVHCF~2~31RH98621 LVVOICE NO ........... 700771 INVOICE DATE ....... 1~/22/00 265 882-003 266 299-020 267 ONE VAJ~VE PARKING BRAKE SYSTF3~ SELF-CANCEL TURN SIGNAL SWITCH W/DIMMeR, HEADLAM~ FLAS~, WAS~/WIPE/INTERMITTENT NON-POLARITY SENSITIVE ELECTRONIC FLASHER STD STD STD PAINT 268 065-000 PAINT, ONE SOLID COLOR 269 980-3ZB CAB COLOR A: B91776 WHITE PPG DELTA ~70 986-020 271 962-970 272 966-970 273 964-993 274 963-002 BLACK, HIGH SOLIDS POLYURETH~E Cl'tA~S[S PAINT VENDOR WHITE FRONT WHEELS/RIMS VENDOR WHITE REAR wHEELS/RIMS ~UMPER P;tINTED S2~[E AS CHASSIS RUST PI~TION COATING ON UNDERSIDE OF STD N/C N/¢ STD N/C STD STD VII.-CONSENT AGENDA ITEM B.3. CITY OF BOYNTON BEACt AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] December 3,2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 NATURE OF AGENDA ITEM Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned in to CiW Clerk's Office Meeting Dates in to Citw Clerk's Office November 18, 2002 (Noon) [] February 4, 2003 January 21, 2003 (Noon) December 2, 2002 (Noon) [] February 18, 2003 February 3, 2003 (Noon) December 16, 2002 (Noon) [] March 4, 2003 February 18, 2003 (Noon) January 6, 2003 (Noon.) [] March 18,. 2003 March 3, 2003 (Noon) [] Administrative [] Development Plans _ . ~ [] Consent Agenda [] New Business -- _.:. [] Public Hearing [] Legal _ _ _ i [] Bids [] Un£mished Business [] Announcement [] Presentation -- . d '-~ [] City Manager's Report ~ .~ RECOMMENDATION: Motion to approve BIRDIE GOLF BALL COMPANY to RETRIEVE GOLF BALLS FROM THE NINE (9) LAKES AT THE LINKS OF BOYNTON BEACH GOLF COURSE in consideration of $3,000 annually paid to the golf course. EXPLANATION: The diving of the lakes for golf balls was previously provided by East Coast Golf Ball Company. On December 31, 2001 the diver from East Coast Golf Ball Company had a fatal accident while diving on one of the City golf course lakes. The contract with East Coast Golf Ball Company was cancelled, and the golf course has not had anyone retrieving golf balls since the accident. The Links of Boynton Beach solicited bids from three known companies in the area that perform this service and are able to meet the City's insurance requirements. Birdie Golf Ball Company offered the City $3,000.00 annually in consideration for the service. In addition, all range balls retrieved from the lakes will be returned to the golf course; the golf course will sale used range balls at $.10 each to the company; and the company will sell to the golf course grade "A" rewashed balls at $1.00 dozen. PROGRAM IMPACT: This contract will allow The Links of Boynton Beach to generate $3,000.00 annually; provide a market to dispose of used range balls; provide recycled grade "A" golf balls at $1.00 dozen for resale in the Pro Shop; and allow for retrieving any range balls that were hit in a lake. FISCAL IMPACT: Additional revenues of $3,000.00 annually to The Links of Boynton Beach. ALTERNATIVES: To seek other sources for this service, or to term~lls. Deputy Director of Financial Services City Manager's Signature Procurement Services Department Name City Attorney / Finance / Human Resources S:XBULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R03- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORDA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN THE CITY OF BOYNTON BEACH AND BIRDIE GOLF BALL COMPANY, INC., FOR LAKE DIVING SERVICE AT THE LINKS AT BOYNTON BEACH; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach solicited bids for the retrieval of golf balls from the nine lakes at the Links at Boynton Beach; and WHEREAS, Birdie Golf Ball Company was the lowest and most responsive bidder to meet requirements; and WHEREAS, this contract will allow The Links of Boynton Beach to generate $3,0000 annually; to provide a market to dispose of used range balls; to provide recycled grade "A" balls at $1.00 per dozen for resale in the Pro Shop; and allow for retrieving any range balls that are hit into the lake; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Flohda docs hereby authorize and direct the City Manager to execute a contract between the City of Boynton Beach and Birdie Golf Ball Company, for the for lake diving service at The Links at Boynton Beach, a copy of said Contract is attached hereto as Exhibit "A." Section 2. This Resolution shall become effective immediately upon passage. S:\CA\RESO~greements\Golf Ball Retrieval - Birdie Go~f Ball Coml~ny.doc PASSED AND ADOPTED this day of February, 2003. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner ATTEST: Commissioner City Clerk (Corporate Seal) S:\CA~RESO~Agreements\Golf Ball Retneval - Birdie Golf Ball Company.doc LAKE DIVING CONTRACT/NINE LAKES AT THE LINKS AT BOYNTON BEACH GOLF COURSE THIS CONTRACT FOR LAKE DWING SERVICES, signed this day of ,2003, by and between BIRDIE GOLF BALL COMPANY, INC., hereinafter referred to as "Birdie Golf" and THE CITY OF BOYNTON BEACH, a Florida municipal corporation, whose principal address is 100 E. Boynton Beach Blvd., Boynton Beach, FL, hereinafter referred to as "City", WITNESSETH: WHEREAS, Birdie Golf is engaged in the business of the retrieval of golf balls; and WHEREAS, the City owns The Links at Boynton Beach Golf Course at 8020 Jog Road, Boynton Beach, Florida; and WHEREAS, the City is desirous of engaging the services of Birdie Golf for the purposes set forth herein. NOW, THEREFORE, in consideration of the mutual covenants and promises herein contained, and other good and valuable consideration, the parties agree as follows: SCOPE. The general scope of services to be performed by Birdie Golf shall be to retrieve golf balls from the nine lakes at the golf course on an exclusive basis. 2. CONTRACT OUTLINED CONDITIONS. ao Birdie Golf agrees to pay $3,000.00 annually to the City, $1,500.00 upon signing of this Contract and $1,500.00 on August 15, 2003, with subsequent payments of $1,500.00 every six months thereafter upon signing of this contract each subsequent year. b. Birdie Golf agrees to return to the golf course all range balls recovered from the lakes, at no charge, within two (2) weeks of retrieval. c. Birdie Golf will be required to pay the City $. 10 per range ball turned in by the Golf Course to Birdie Golf each February 15th and August 15th. Birdie Golf agrees to notify the golf course superintendent at least two (2) days in advance of arrival to get approval for the use of a golf utility vehicle. The City makes no guarantee that such a vehicle will be available, however, all efforts will be made to assist the divers in obtaining transportation onto the golf course. e. Birdie Golf agrees to sell to the City recycled grade "A", pro line rewashed golf balls for resale in the City's pro shop at $1.00/dozen. o o o TERM. The term of this Agreement shall be for a period of thirty-six (36) months from February 15, 2003, unless terminated pursuant to the terms of this Agreement. Prior to the expiration of the initial term, the parties may agree to renew this Agreement in writing, on an annual basis. TERMINATION. provisions: This Agreement may be terminated pursuant to the following If conditions are present which are considered by either party to be cause for termination, written notice shall be provided to the other party, and a sufficient period of time shall be given to correct the conditions. b. If the conditions are not corrected within a reasonable period of time, this Agreement may be terminated for such conditions by giving thirty (30) days written notice. c. This Agreement may be terminated by either party, at any time, upon providing ninety (90) days written notice prior to termination. INDEMNIFICATION. Birdie Golf agrees to defend, indemnify, and hold the City of Boynton Beach and the City of Boynton Beach Municipal Golf Course harmless fi.om any claim, demand, suit, loss, cost, expense, including court costs and attorneys' fees, or any damage which m ay b e asserted, claimed o r recovered against o r from t he City o f Boynton Beach or The Links at Boynton Beach Golf Course by reason of any damage to property or injury, including death, sustained by any person whomsoever and which damage, injury or death arises out of, is incident to, or in any way connected with the performance of the Contract. Notwithstanding the foregoing, this provision shall not apply to any damage, injury or death that results from the gross negligence or willful misconduct of the City of Boynton Beach or The Links at Boynton Beach Golf Course or their affiliates. INSURANCE REQUIREMENTS. ao It shall be the responsibility of Birdie Golf to maintain workers' compensation insurance, property damage, liability insurance and vehicular liability insurance during the duration of this contract. bo Birdie Golf shall secure and maintain in force, throughout the duration of this contract, comprehensive general and automobile liability insurance with a minimum coverage of $1,000,000 per occurrence; $1,000,000 aggregate for personal injury; $1,000,000 per occurrence/aggregate for property damage; and, professional liability insurance in the mount of $1,000,000 (all professional contract services). Said general liability policy shall name the City of Boynton Beach as an additional insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. d. Birdie Golf shall secure and maintain in force throughout the duration of this contract workers' compensation insurance to statutory limits. Birdie Golf shall furnish the City with a certificate of insurance after award has been made prior to the start of any work for the City. Said insurance companies must be authorized to do business in the State of Florida and the City will not accept any company that has a rating less than B+ in accordance with A.M. Best's Key Rating Guide, latest edition. Reference Insurance Advisory Form (Attachment A) for additional types of insurance and limits required. The City reserves the right to require additional types of insurance, or to raise or lower the stated limits, based upon identified risk. REPRESENTATIVE OF CITY. The City hereby agrees to designate the City Manager or his assigned representative for purposes of the administration of the Contract. REPRESENTATWE OF BIRDIE GOLF. Birdie Golf, for purposes of administration of this Agreement, agrees to designate the following individual, address, and telephone number as the assigned representative for Birdie Golf: (address) 10. (telephone no.) (facsimile no.) ASSIGNABILITY. The Agreement may not be assigned or transferred without the express prior approval of the City. VENUE. In the event any litigation is pursued in association with this Agreement, venue for such litigation shall be filed in either the state or federal courts in Palm Beach County, Florida. IN WITNESS WHEREOF, the parties hereto set their hands and seals the day indicated on the first page of the Agreement. CITY OF BOYNTON BEACH Approved as to form by: BY City Manager City Attorney ATTEST: City Clerk 3 CONTRACTOR BIRDIE GOLF BALL COMPANY, INC. Signed and Witnessed in the presence of: By: Print Name: Title: (Corporate Seal) ATTEST: Corporate Secretary Print Name: STATE OF FLORIDA COUNTY OF I HEREBY CERTIFY that on this day, before me an officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgements, personally appeared ., the and respectively of named in the foregoing agreement and that they severally acknowledged executing the same in the presence of two subscribing witnesses freely and voluntarily under authority duly vested in them by said and that the Corporate seal affixed thereto is the true corporate seal of said Corporation. WITNESS my hand and official seal in the County and State last aforesaid this __ ., 2003. day of (notary seal or stamp) NOTARY PUBLIC Print or Type Name 4 ATTACHMENT A City of Boynton Beach Risk Management Division INSURANCE ADVISORY FORM Under the terms and conditions of all contracts, leases, and agreements, the City requires appropriate coverages listing the City of Boynton Beach as Additional Insured. This is done by providing a Certificate of Insurance listing the City as "Certificate Holder" and "The City of Boynton Beach is Additional Insured as respect to coverages noted." Insurance companies providing insurance coverages must have a current rating by A.M. Best Co. of "B+" or higher. (NOTE: An insurance contract or binder may be accepted as proof of insurance if Certificate is provided upon selection of vendor.) The following is a list of types of insurance required of contractors, lessees, etc., and the limits required by the City: (NOTE: This list is not all inclusive, and the City reserves the right to require additional types of insurance, or to raise or lower the stated limits, based upon identified risk.) TYPE (Occurrence Based Only) MINIMUM LIMITS REQUIRED General Liability Commercial General Liability Owners & Contractor's Protective (OCP) Liquor Liability Professional Liability Employees & Officers Pollution Liability Asbestos Abatement Lead Abatement Broad Form Vendors Premises Operations Underground Explosion & Collapse Products Completed Operations Contractual Independent Contractors Broad Form Property Damage Fire Legal Liability General Aggregate Products-Comp/Op Agg. Personal & Adv. Injury Each Occurrence Fire Damage (any one fire) Med. Expense (any one person) $ 1,000,000.00 $ 1,000,000.00 $ 1,000,000.00 $ 1,000,000.00 $ 50,000.00 $ 5,000.00 Automobile Liability Any Auto All Owned Autos Scheduled Autos Hired Autos Non-Owned Autos PIP Basic Intermodal Combined Single Limit Bodily Injury (per person) Bodily Injury (per accident) Property Damage Trailer Interchange $ 500,000.00 to be determined to be determined to be determined S 50,000.00 Garage Liability Any Auto Garage Keepers Liability Auto Only, Each Accident Other Than Auto Only Each Accident Aggregate $1,000,000.00 $ 100,000.00 $1,000,000.00 $1,000,000.00 Excess Liability Umbrella Form Each Occurrence Aggregate to be determined to be determined Worker's Compensation Employer's Liability Statutory Limits Each Accident Disease, Policy Limit Disease Each Employee $ 100,000.00 $ 500,000.00 $ 100,000.00 Property Homeowners Revocable Permit $ Builder's Risk Limits based on Project Cost 300,000.00 Other- As Risk Identified to be determined I NSURANCEADVISORYFORM04 Revised 10/2001 Attachment B INDEMNIFICATION FORM FOR THE LAKE DIVING/NINE LAKES AT THE LINKS AT BOYNTON BEACH The contractor agrees to defend, indemnify and hold the City of Boynton Beach and The Links at Boynton Beach Golf Course harmless for any claim, demand, suit, loss, cost, expense, including Court costs and attorney's fees, or any damage which may be asserted, claimed or recovered against or from the City of Boynton Beach or the City of Boynton Beach Municipal Golf Course by reason of any damage to property or injury, including death, sustained by any person whomsoever and which damage, injury or death arises out of, is incident to or in any way connected with the performance of this Agreement. Authorized Signature Please Print Name STATE OF FLORIDA COUNTY OF I HEREBY CERTIFY that on this day, before me an officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgements, personally appeared , the and respectively of named in the foregoing agreement and that they severally acknowledged executing the same in the presence of two subscribing wimesses freely and voluntarily under authority duly vested in them by said and that the Corporate seal affixed thereto is the tree corporate seal of said Corporation. WITNESS my hand and official seal in the County and State last aforesaid this __ ,2003. day of (notary seal or stamp) DNT:dnt S :\CA~DavidTqake diving contract 2003.doc NOTARY PUBLIC Print or Type Name RECEIVED JAN 0 9 2003 ~RQt~I.i~.MEN ' SERVICES To: Bill Atkins, Procurement S~,~~ ctor From: Joe Sciortino, Golf Director' Date: January 8, 2003 "~ Re: Lake Diving Contract As of December 31, 2001, the day the lake diver from East Coast Golf Ball Company died in one of our lakes, we have not had anyone retrieving the golf balls from our nine lakes on the course. We cancelled the contract with East Coast Golf in November due to failure to perform according to the contract and sent out a Request for Proposal from the other three known companies in our area that perform this type of service and are able to meet the City's insurance requirements. ProSource was non-responsive to our request, Raven Golf Inc. offered $500 annually, and Birdie Golf Ball Company offered $3,000 annually. I am, therefore, recommending that we award this contract to Birdie Golf Ball Company as per the attached contract and corresponding attachments. Please place this item on the first possible agenda for approval. RFP SPECIFICATIONS FOR LAKE DIVING CONTRACT/NINE LAKES AT THE I.INKS AT BOYNTON BEACH GOLF COURSE In consideration for diving the Nine Lakes at The Links at Boynton Beach Golf Course for the purp~ose of retrieving golf balls. Please place ar, (X) on the blank line next to each item if a specification is met. If exception is taken (alternatives), cidder must explain using a separate sheet of paper. Bidder must submit specification "Check Off" sheets with the proposal sheet in order for i . .V/ 1. The dollar amount Bid must be a Minimum of ~ per year, paid in the form of a Cashier's Check upon signing of the Contract and on the anniversary of the s~gning of the Contract each subsequent year. NOTE: 100,000+ rounds of golf per year are played on the 27 holes There are 9 lakes tt~at come into play on most of those holes. A~I range balls recovered from the lakes will be returned to the Golf Course, at no charge, within two weeks of retrieval. The successful bidder wilt be required to pay the City $.10 per usable range ball turned over to them twice a year (May and November). Insurance Requirements: It shall be the responsibility of the successful bidder to maintain workers' compensation insurance, property damage, liability insurance and vehicular liability insurance during the duration of this contract. The successful bidder shall secure and maintain in force, throughout the duration of this contract, comprehensive general and automobile liability insurance witiq a minimum coverage of $1,000,000 per occurrence; $1.0OO,000 aggregate for personal injury; $1,000,000 per occurrence/aggregate for property damage; and, professional liability insurance in the amount of S1,000.000 (all professional contract services). Said general liability policy shall name the City of Boynton Beach as an additional insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. OOL[-9SI; fIgfl) '~eeg uo%uRo~ ~o R~;3 ~68:~0 80 80 uec ,/ The successful bidder shall secure and maintain in force throughout the duration of this contract workers' compensation insurance to statutory 'l'he successful bidder shall furnish the City with a certificate of insurance after aware has been made prior to the start of any work for the City. Said insurance CO~T~panies must be authorized to do business in the State of Florida and the City will not accept any company lhat has a rating less than B+ ir~ accordance with A.M. 8est's Key Rating Guide. latest edition. Reference !n_.~urance Advisory Form (Attachment A) for additional types of insurance and limits required. The City reserves the right to require additional types of insurance, or to raise or lower the stated limits, based upon iclent~fied risk, The Concessionaire must sign a disclaimer, as prepared by the City Attorney, re[easing the Golf Course and the City of Boynton Beach from any liabilities in connection with the performance of this Contract. This form must be notarized and attacf~ed to the proposal. (See attachment B.) The divers will be required to notify the Golf Course Superintendent at least two (2) days in advance of their arrival. They must get approval for use of a golf utility vehicle to get around the course. No guarantee is made by the City that such a vehicle will be available, however, all efforts will be made to assist the divers in obtaining transportation onto the golf course. months kom the date of this agreement. This contract shall be self-renewing year by year thereafter except at follows: If conditions are present which are considered by either party to be cause for termination, written notice shall be provided to the other party, and a sufficient period of time shall be given to correct the condilion $. If the conditions are not corrected with a reasonable period of time, then tl~e CONTRACT may be terminated for such conditions by giving thirty (30) days written notice. c Upon ninety (90) days written notice by either party pdor to the annual renewal date, this Contract can be terminated. _ 8. All bidders must supply a list. with their bid proposal, of courses presently contracted with for the type of work covered by this Contract. Aisc, how long they have been with these courses should be indicated. Bidders are encouraged to visit The Links at Boynton Beach located at 8020 Jog. Road, Boynton Beach, FL 33437, and become familiar with the area. Please call ahead to make an appointment with Freda DeFosse, Asst, to the Golf D~rector, The telephone number is (561) 742-6502. ,~10 Concessionaire agrees to sell to the City recycled grade "A" rew~§h balls, (no X-outs, pro line balls only) for resale in the City's Pro Shop at $_.~'._~_/dz ($1.20/dz. Max,/anticipated needs= 1,200 dz,/yr.) PROPOSAL BLANK BID PROPOSAL TO THE CITY OF BOYNTON BEACH, FLORIDA To All Bidders: The undersigned declares that he has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of service called for. When submitting more than one bid proposal price for this product and/or service, indicate how many individuals and/or combination item(s) are to be tabulated and considered. Attach a separate proposal sheet for each. The undersigned proposes to deliver the service in accordance with the specifications for the sum of: ~:~ __ ,~¢?~ ~ (~ ~ ~~'{ TOTAL DOLLAR AMOUNT $ ~{~O__per year '/~'- (minimu~ per year) /~' -- Sale of rewashed balls as described in Item 10 of this proposal in the amount of S t ,-~.. 1~- per dozen. i'~,jn~ ~' ~;-:~doze n) Specification "check-off" sheets submitted (pages I - 2) COMPANY NAME ' PRINTED NAME TITLE -~--~: - FR~M : RAUEN GOLF BALL CO FAX NO. : 1 ~10 ?86 6~ No~, 21 2E~E~2 ~9:SZAM ~5 RFP SPECIFICATION.~ FOR LAKE DMNG CONTRACTfNiNE LAKES AT THE LINKS AT BOYNTON BEACH GOLF COURSE In consideration for diving the Nine Lakes ;,*t The Links at Boynton Beacl~ Golf Coume for the purpose of retrieving golf balls. Please place an (X) on the blank I:ne n~xt to e$c~ ilem if a specificaticn i; met. Jf exception is taken (altemalives), bidder must explain using a separate sheet of paper. Bidder must submit specification "Check Off' sheet~ with the proposal shes', in order for a Bid to be considered, The dollar amount Bid must be a Minimum of $4,000 per year, paid in the form of e Cashisr's Check upon Gignlng of the Contract encl on the anniversary of the signing of the Contract each subsequent year. NOTE: 100,000+ n3unds of golf De.; year are played on the 27 holes. There are 9 lakes that come into play on mos* of those holes. All range bells reccvered from the lakes will be returned to the Golf CoL. se, at no charge, will-tin two weeks of retrieval. J' 3. The successful bidder will be required to pay the City $.10 per usable range ball turned over to them t-~vice a year ;May and November), Insurance I~equirements; it shall be Ihs responsibility of the ~ucoossful bidder to main~in workers' compensation insurance, property damage, liability Insurance eno vehicular liability insurance duhng the duration of this contract. The successful bidder shall secure and maintain in force, throughout the duration of this contract, comprehensN~ general and automobile liability Insurance with a minimum coverage of $1,000,000 per occurrence; $1,000,000 aggregate for personal injury; $1,000,000 per occurrence/aggregate for property .damage; end, profe~Monal liability insurance in the amount of $1.000.CC0 (all professional contract sen/ices). Said general liability policy shall name the City of Boynten Beach aa an additional insured and shall include a provision prohibiting cancellation ot~ said policy except upon thirty (30) days prlo~ written no[ice to the City, F~OI1 : ~AUEN GOLF BCt_L CO FRX NO. : t 810 7B6 6~ No,~. 21 2082 09:53AH P4 The successful bidder shall secure and maintain in force throughout the d~ration o',r' this contract workers' compensation insurance to statutory timits. The successfu,~ bidd~-.r shall furnish the City with a certificate of insurance after sward has been made prior to the stat of any work for the City. Said insurance cornpaniei~ must be authorized to do business in the State of Florida and the City wi!l pot accept any company that has a rating less than B+ in accordance w~ A.M. Best's Key Rating Guide, latest edition. Reference In~a_n__",~. Advisory Form (Attachment A) l~r additional types of insurance and Ilmil~ required. The City reserves the right to require additional types of in,uterice', or to raise or lower the stated limits, based upon identified risk. Tbs Concessionaire must s~a a disclaimer, as prepared by the City Attorney, releasing the C-,-~f Course ar, d ,the City of Boynton Beach from any liabilities ia conne~-"dcn with the ped'.ormance of this Contract. This form must be notarized and attached to the oro~3osal. (See attachment B.) The divers will be required to notify the Golf Course Superintendent et least two (2) days in advance of .+.heir a[rival. They must get approval for use of a golf utilRy vehicle to get around the course, No guarantee is made by the City · at such a vehicle will be a~,ailable, however, all efforts will be made to assist tr, e divers in obtaining transportation onto the golf course. TERM: The tem~ of the Contact shalJ be for a period of thirty-six (36) moml~ from the date of this agreement. This contrau-'t shall be self-renewing year b~. year thereafter except et follows: ;f conditions are present which am considered by either party to be cause for terminatioa, written notice shall be provided to the other party, and a sufrmi(,,.~t period of time shall be given to correct the conditions. bo If the conditions are not corrected with a reasonable period of time, then the CON'TRACT may be terminated for such conditions by giving thirty (30) days written notice. c. Upon ninety (90) days written notice by either party prior to the annual ren~Nal date, thi:~ Contract can be terminated. · Ail biddem must supply a list, with their bid proposal, of ~oumes presently contracted '.with 'for the type of work covered by this Contract. Also, how tong they have l~een wl~ these courses should be indicated. -~'01'1 : ;;'I~JEN GOLF BI::~LL CO FAX xlO. : I 910 786 677.,6~ h~o,.,'. 2! 2~2 ~Jg:S]AM °5 Bidders are encouraged to visit The Links at Boynton Beach located at 8020 Jog Road, Boynton Beach, FL 33437, ancl become familiar with the area. Please call ahead to make an appointment with Freda DeFosse, Asst. to the C.~olf Director. The telephone number is (561) 742-6502. · ,~..10. Concessionaire agrees to sell to the City recycled grade "A' rewash balls, (no X.outs, pro li~e balls only) for resale in the City's Pro Shop at $ :~,~:r~) /dz. ( . . . .. · . ,,,,,~u~ i,:,,~C, ,,.;_--./yr.) ~oeeg uo:L'u;::o8' jo IK'~T3 dCO;~:O ~O O~- ~oN FROM : RAUEN GOLF BPL_L CO FAX NO. : 1 810 ?86 6JE~ Nov. 21 2~1~ 09:51AM P2 PROPOSAL BLANK BID PROPOSAL TO THE CITY OF BOYNTON BEACH, FLORIDA ToAII Bidders: Date: /l --~_~--C~ ~-~ The undersigned declaree that he has carefully examined the spedflcalions and Is thoroughly familiar with its provisions and w~ the quality, type and grade of service called for. Wl~)n submitting more than one bid proposal price for this product and/or service, · indicate how many individuals and/or combinatio~ item(s) are to be tabulated and consiclere~. Attach a separate proposal s}'met for The undersigned proposes to deliver the se~ce in eoeordance with the epeclflcattons for the sum of: TOTAL DOLLAR AMOUNT $ -.-.~'~e 0~> per year Sale of mwashed bells as described in Item 10 of this prolx)sal in tl~e ;)mount of $ .~o C~O_ ~ dozen. Specification 'chec~-oi'F' sheets ~ubm~ed (pages 1 - 2) COMPANY NAME TELEPHONE NUMBER SIGNATURE TITLE VII.-CONSENT AGENDA ITEM B,4 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST Requested City Cornrmssion Meetimt Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 2 I, 2003 NA1XIRE OF AGENDA ITEM Date Final Form Must bc Turned in tO City (~lcrk's Office November tS, 2002 (Noon) [] December 2, 2002 (Noon) [] December 16, 2002 (Noon) [] January 6, 2003 (Noon.) [] Requested City Commission Mcetimt Dates Date Final Form Must be Turned in to City (~lerk's Office February 4, 2003 January 21, 2003 (Noon) February 18, 2003 February 3, 2003 (Noon) March 4, 2003 February tS, 2003 (Noon) March 18,. 2003 March 3, 2003 (Noon) [] Admmislxative [] Development Plans ~ Consent Agenda [] New Business [] Public Hearing [] Legal -- [] Bids [] Unfinished Business [] Announcement [] Presentation -- [] City Manager's Report :.~ RECOMMENDATION: A motion to award the bid for "CO-OP CHEMICALS AND FERTILIZER", (Delray Beach is the lead agency). Bid~033-1411-03/CSD to various vendors based on the lowest, most responsive, responsible bidders who meet all specifications. City of Boyuton Beach's anticipated expenditure is: $126~215.00. CONTRACT PERIOD: DECEMBER 4, 2002 TO DECEMBER 3, 2003. EXPLANATION: This is a joint bid with the City of Delray Beach acting as the lead agency. On October 10, 2002, the City of Deiray Beach opened and tabulated twenty (20) proposals. The award recommendation was based on Iow bid per item. In some items substitutes were submitted and approved for award; and when a tie bid occurred, the award was made to the vendor located closest geographically to Delray Beach for delivery purposes. All recommended vendors are considered to be the lowest, most responsible, responsive bidders meeting specifications. Agenda Request and Award Recommendations Memo from the City of Delray Beach are attached. Dominic DeMauro, Warehouse Manager, Gienda Hall, Forestry and Grounds Supervisor, and Scott Wahl/m, Golf Course Superintendent concur with this recommendation (see attached memos). Attached also is a sommary of Boynton Beach's usage/cost table indicating the awarded vendors and items purchased. PROGRAM IMPACT: The purpose of this bid is to establish firm prices for the purchase of Chemicals and Fertilizer for the various dep~tments. These supplies are ordered on an "As Needed" basis and some items are stocked in the City's Warehouse.. FISCAL IMPACT: ACCOUNT ~ERS: GOLF COURSE: (FERT~LIZgR} 411-2911-572-52-19 GOLF COURSE: (CHEMICALS) 411-2911-572-52-21 FORESTRY & GROUNDS: 001-2730-572-52-21 WAREHOUSE: 502-0000-141-0000 TOTAL EXPENDITURE: ESTIMATED ANNUAL EXPENDITURE $47,840.00 $66,975.00 $ 6,400.00 $ 5,000.00 $126,21~.00 :LBULLETIN~ORMS~,AGENDA ITEM REQUEST FORM.DOC c: Dominic De Mauro - War~house Manasm' Scon Wahlin - Golf Course SuPenntendent Gl~nda Hall - Forestry & Grounds SuPgrV~sor File Deputy Director of Financial Services l)rocttrement Services Def)axtmcnt Name City Manager's Signature City Attorney / Finance / Human Resources :LBULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC c: Domanic De Mattro - Warehouse Mnnag~' Scott Wahlin - Golf Course Sul~erintendent Gtenda Hall - Forestry & Grounds Supervisor File PUBLIC WORKS DEPARTMENT MEMORANDUM #03-010 To: From: Cc: Date: Bill Atkins Procurement Services Glenda Hall ~ PW/Forestry anti Grounds Carol Doppler January 17, 2003 Delray Bid #2002-43 RECEIVED J~ 2 1 2003 We are OK with the bid. Our account and budgeted amount are as follows: Account # 001-2730-572-52-21 $6400.00 M E .M O R A N D U I~I TO: Bitl Atki~ DATE: lanuar~ 7, :00~ FROM: Dominic DeMauro Warehouse Manaser SUBJECT: CO-OP BfD CHEMICALS A.ND FERTILIZER (Delray Beach Lead) The only chemical thai I inventory is Duxspari that has beeri awarded ;o Helena Chemic'al. I cot, cur with the award as desiilrlated by the City of Defray Beach. Annual usagc will be ap~oximaiely 5.(3)0.00 if you have any question plcase corttact me at 6324 Please schedule for the n~xt a~enda meeting. Thank you C: File Memo To: From: Bill Atkins Procurement Services Scott Wahlin Golf Course Maintenance Cc: Joe Sciortino Carol Doppler Date: Re: January 6, 2003 REVISED Delray Bid ~2002-43 Please read the following comments. 1. Fertilizers Item f~6: The description is incorrect in the "Award Recommendations". This should read "8-0-8 Bulk Liquid". The vendor awarded the bid was not the Iow bidder as indicated on the "Award Recommendations". I recommend the bid be awarded to Lykes Agri Sales, Inc. who was the Iow bidder. * 2. Fertilizers Item ~tg: Please see below. * 3. Fertilizers Item i~t31: Please see below. * * This vendor stated to us that they do not meet the requirement of having technicians capable of repairing our fertilizer injection system. Nevertheless, the annual cost differential provides adequate resources to have this work done by another vendor. Account Number Bud¢~_et Fertilizer 411-2911-572-52-19 $47,840. Chemicals 411-2911-572-52-21 $66,975. CO-OP CHEMICALS AND FERTILIZER CITY OF BOYNTON BEACH USAGES CHEMICAL~, ITEM # DESCRIPTION CITY'S QTY. UNIT PRICE AWARDED VENDOR 1 ACEPHATE 72 LBS. $8.00/LB. Howard Fertilizer 10 LB. MIN. 8 AWARD 200 LBS. $6.30/LB. Argo Distribution 9 BARRICADE 65WG 312 LBS. $34.00/LB. Camo, Inc. 10 BASAGRAN 15 GALS. $62.00/GAL. Carso, Inc. 16 CORSAIR HERBICIDE ???? $229.oo/8oz BTL. Helena Chemical 17 CLEAN CARBON 200 LBS. $2.38/LB. Helena Chemical 19 DACONIL ZN W/ZINC 15 GALS. $44.00/GAL. Helena Chemical 21 DITHANE 45 WETABLE 528 LBS. $2.80/LB. Argo Distribution POWDER 24 DURSBAN PRO 2 1/2 22 GALS. $30.00/GAL. Argo Distribution GALS. 36 BTLS. 25 FINALE HERBICIDE 10 GALS. $48.00/GAL. Argo Distribution 26 FIRE ANT AMDRO BAIT 204 LBS. $5.84/LB. Lesco, Inc. /GRANULAR) VARSITY 29 GREEN LAWNGER 15 GALS, $27.50/GAL. Helena Chemical 30 HERITAGE 29 LBS. $348,50/LB. Camo, Inc. 31 I LLOXAN 3EC6 15 GALS. $91.87/GAL, Southeastern Tud 33 KERB 50 W SP 50 LBS. $31.11/LB. Argo Distribution 36 MANAGE HERBICIDE 10 BTLS. $70.75/BTL. Argo Distribution (1.3 oz. Per/bottlet 37 MANCOZEB FUNGICIDE 5 GALS. $12,50/GAL. Lesco, Inc. Lesco Mancozeb 4 FIo 38 MANICURE 5 CASES $9,10/CASE Lesco, Inc. Lesco Manicure Uitrex 39 MANOR 10 OZ. $51.00/OZ. Argo Distribution 41 MERIT or Equal 25 OZ. $15.20/OZ. Lesco, Inc. 43 MSMA 6.6 35 GALS. $14.40/GAL. Helena Chemical 46 NEMACUR 10Q 3,000 LBS. $2.99/LB. Argo Distribution 51 PENDULUM 3.3 EC 110 GALS. $33.00/GAL. Lesco, Inc. Lesco Pre-M 3.3 EC 54 PRIMO 30 GALS. $335.00/GAL. Argo Distribution 56 REWARD 5 GALS. $85.00/GAL. Diamond R. Fertilizer Co. 60 ROUND-UP PRO 30 GALS. $19.70/GAL. Argo Distribution 67 SURFLAND As T/O 30 GALS. $84.00/GAL. Howard Fertilizer 71 TOP CHOICE 7,000 LBS. $2.54/LB. Lesco, Inc. 72 TRACKER DYE 5 GALS. $16.75/GAL. Parkway Research BLUE DY SPRAY 73 TRIMEC PLUS 20 GALS. $28.97/GAL. Helena Chemical 74 WP-! liNG AGENT 11 GALS. $3.50/GAL. Liquid AG Systems Co-Op Fertilizer & Chem'02 CO-OP CHEMICALS AND FERTILIZER CITY OF BOYNTON BEACH USAGES FERTILIZERS ITEM # DESCRIPTION CITY'S QTY. UNIT PRICE AWARDED VENDOR 2 0-0-21 SUL PO-MAG 40,000 LBS. $0.11/LB. Argo Distribution GRANULAR d/b/a Pro Source 7 8-0-8 GREENS MIX 50 TONS $0.25/LB. Lesco, Inc. Lesco Elite 15-0-15 9 12-0-6 BULK LIQUID 50 TONS $0.067/LB. Lykes AC, lri. Sales 11 8-10-10 ORNAMENTAL 1,000 LBS. $0.12/LB. Lykes Acjri. Sales 13 t3-3-13 GREENS MIX 12,000 LBS. $0.256/LB. Lesco, Inc. 14 13-3-13 TREE & PALM 500 LBS. $0.148/LB. Lesco, Inc. FERTILIZER 20 15-5-15 GRASS 80,000 LBS. $0.147/LB. Univar USA FERTILIZER iron 3% 29 20-2-10 PROFESSIONAL 8,000 LBS. $0.127/LB. Howard Fertilizer TURF FERTILIZER & Chemical Co. 31 21-0-0 BULK LIQUID 50 TONS $0.06/LB. Lykes Acjri. Sales 32 SULFATE OF AMMONIA 10,000 LBS. $0.106/LB. Atlantic FEC Fertilizer 39 LIQUID MICRONUTRIENT 50 GALS. $4.39/GAL. Lesco, Inc. SOIL SUPPLEMENT Chelated Iron Plus or $245.00/55 gal. Drum 40 MILORGANITE 12,000 LBS. $0.11/LB. Lesco, Inc. Lesco 6-3-0 Elite Co-Op Fertilizer & Chem'02 DELRAY BEACH AII-AmericaCity 1993 2001 November 26, 2002 Members of the Palm Beach County Cooperative Purchasing Council RE: Bid #2002-43 - Co-op Bid "Chemicals and Fertilizers" PROCUREMEI~T SERYtCE$ CELG,~,Y 5=ACH ,--LO~,IDA 33444 551'243-7000 Dear Members; As the City of Delray Beach is the lead entity for this Co-op Bid, attached you will find the City of Delray Commission Agenda package with bid award~ broken down per item number for Chemicals and Fertilizers. This contract is scheduled for the December 03, 2002 Commission Agenda. The City of Delray Beach recommended award to low bid per item to the responsible, responsive bidder who bid per the required specifications. In some items substitutes were submitted and approved for award. In the ease of tie bids, the award was made to the vendor closest to the Cit' of Delray Beach. In the ease of minimum shipping requirements, as stated by vendor(s), eac entity may choose to award accordingly to their quantities and minimum shipping size requirements and storage space available. Ii' you have any questions, you may contact me at (561) 243-7163. Purchasing Supervisor Cc: $oseph Safford, Finance Director City of Boca Raton City of Boynton Beach City of West Palm Beach City of Lake Worth Solid Waste Authority of Palm Beach Cnty. City of Greenacres Tom Arendt, Delray Beach Golf Course Tim Simmons, Superintendent of Parks & Recreation Tom Gym'a, Lakeview Golf Course C: Dominic DeMauro Glenda Hall Scott Wahlin - File - Warehouse Manag - Parks Golf Course THE EFFORT ALWAYS MATTERS MEMORANDUM TO: FROM: SUBJECT: DATE: ~vtAYOR AND CITY COM2vlISSIONERS AGENDA ITEM # "-~ '"-- o REGUI_.P~R MEETING OF DECEMBER 3. 2002 AWARD OF BIDS AND CONTRACTS NOVEMI]ER 27, 2002 This is before the City Commission to approve the award of the following bids: 1. Contract award to Insituform Technologies, Inc. in the amount of $528,972.00 for trenchless sanitary sewer rehabilitation of 9,112 feet of gravity sewer (System 17/Bamer Island). Funding is available from 442-5178-53063.51 (Sewer Mains). 2. Bid award to various vendo~ for the purchase of chemic~l~ and fer~ilize~ via Co-op Bid #2002-43 for a total amount of $185,000.00. Funding is available from 001- 4131-5'/2-52.26 and 001-4511-539-52.26 (General Fund/Gardening Supplies), 445- 4714-5'/2-52.26 (DeLtay Beach Municipal Golf Come Fund/G~zdening Supplies), and 446-4'/14-5'/2-52.26 (Lakeview Golf Course Fund/Gardening Supplies). 3. Lease award to Mear~ Motor L_~_=,ing in the amount of $28,000.00 for FY 2002 for the lease of five (5) police vehicles under the Florich Sheriff's Association and Florida Association of Counties, Bid #02-10-0826. Funding is available from 001- 2115-521-44.40 (Rental and Lease Vehicles). Recommend approval of the above bids and purchases. $:\Ci~ Cl~\ch~v¢lle fold~\agt'nda rna-mo\Bid Memo. 12.3.02 AGENDA ITEM NUMBER: AGENDA REQUEST Request to be placed on: December 03, 2002 Date: November 26, 2002 XX Consent Agenda ~ Special Agenda _ Workshop Agenda Description of agenda item: Approve multiple awards to various vendors for Bid # 2002-43, Co-op Bid for Chemicals and Fertilizers for a total amount of $183,000 for City of Delray Beach. ORDINANCE/RESOLUTION REQUIRED: YES NO Draft Attached: YES NO Recommendation: Award multiple awards to various vendors for Bid #2002-43, Co-op Bid for Chemicals and Fertilizers for a total amount of $183,000 for the City of Delray Beach. Funding from the City of Delray Beach Parks and Recreation Department operating budget of $69,000, and City of Delray Beach Golf Course and Lakeview Golf Course operating budget of $114,000. Department Head Signature: Determination of Consistency with Comprehensive Plan: City Attorney Review/Recommendation (if applicable): Budget Director Review (required on all items involving expenditure of funds): Funding available: Yes ~/ No Funding alternatives. '~ ..... ~ ' . ~. '5 _ ~,-~. . . ~ ~_ · ~ -~['~ .. ,4~%~~ A~ount Balan~: ' ' Ci~ Manager Review: ~prov~ for agenda: Yes No Hold Until: Agenda Coordinator Review: Received: Action: Approved _ Disapproved MEMORANDUM TO: FROM: THROUGH: DATE: SUBJECT: David T. Harden, City Manager Jacklyn Rooney, Purchasing Superviso~ Joseph Safford, Finance Director November 26, 2002 DOCUMENTATION - CITY COMMISSION MEETING DECEMBER 03, 2002 - BID AWARD - BID #2002-43 CO-OP BID CHEMICALS AND FERTILIZERS Item Before Commission: City Commission is requested to approve multiple awards to low responsive bidder(s), as stated below, at an estimated annual cost of $183,000 for the City of Delray Beach. The City of Delray Beach is the lead entity for this co-operative bid. Bids were received on Thursday, October 10, 2002 from eighteen (18) vendors, all in accordance with City purchasing policies and procedures. (Bid #2002-43), documentation on file in the Purchasing office.) A tabulation of bids with the awarded vendor highlighted and award recommendations per item number is attached for your review. A meeting was held on November 19, 2002, with Tom Arendt, Delray Beach Municipal Golf Course, Tom Gyrm, Lakeview Golf Course, Tim Simmons,' Parks Superintendent, and purchasing to review bids received and make award recommendations. See attached memo dated November 26, 2002 to Palm Beach County Cooperative Purchasing Council. Awarded vendors are as listed below: Argo Distribution d/b/a Pro Source One DuCor International Corp. Carso Southeastern Turf Grass Supply Inc. Helena Chemical Company Lesco Inc. Parkway Research Univar USA (Vopak Van Waters & Rodgers) Lykes Agfi Sales Inc. United Horticulture Supply Diamond R. Fertilizer Co. Parkway Research / Division of Brandt Atlantic FEC Fertilizer & Chemical Co. Howard Fertilizer & Chemical Co. Inc. Liquid Ag Systems (Div. of Douglass Fert) Recommendation:. , Staff recommends mtfltiple awards to vendors as stated above at an estimated annual cost of $183,000 for the City of Delray Beach. Funding from the City of Delray Parks and Recreation Department operating budget of $69,000 and City of Delray Beach Municipal Golf Course, and Lakeview Golf Course operating budget of $114,000. Attachments: Tabulation of Bids Memo to Co-op Members Award Recommendations Cc: Joe Weldon, Director of Parks & Recreation Tim Simmons, Superintendent of Parks & Recreation Brahm Dubin, Delray Beach Municipal Golf Course Tom Arendt, Delray Beach Municipal Golf Course Tom Gynn, Lakeview Golf Course City of Boca Raton City of Boynton Beach City of West Palm Beach Solid Waste Authority of Palm Beach County City of Lake Worth City of Greenacrea DELRAY BEACM 1993 2001 December 04, 2002 Robert H. Vv'ic~r, President Southesstern TuffCn'ass Strpply Inc. 6942 Phillips Parkway Dr. N. Jacksonville, FL 32256 RE: Bid ~002.43 Co-op Bid - Chemicals and Fertilizers Dear Mr. Wicker, Our City Commmion, at their meeting of December 03, 2002, approved the award of the Co-op Bid for Che~cals and Fertilizers to venous vendor. Term of the contract will be fi'om December 04, 2002 through December 03, 2003. Items will be ordered vi~ individual purchase orders and/or blanket order releases on tn "as needed" basis for the contact t~n from each pa~cilMtin$ enti~ of this Co-op Bid. IterAs awarded to your company are aa follows: Omuicds: Item ~(~): 18, 31, 59, ~0 aid 61 Fertilizers: Item #(s)~ N/A Please submit, to ~ach partic~patirtg entit-/, the required ce~ficate of insurance as stated on pa~e'$12 and 13 ofthe bid document. We wo~ld ]ik~ to thank yc~ for yeur interest in the City of Delta)' Beach and the Palm Beach County Coopera~v¢ Pl~cheein8 C.un¢i[, If you have any q~estioes, you may contact rne at (561) 243.7163, Purchasing Supe~sor cc: Josh Safford, Fin&ncc Director' Tim Simmons, Stq:J~intenden! Padcl arid Recrcatio~ Tom .au'endt, Del~y Beach Mumcipal Cola'Course Co-op Members ~,, ......... ,~ .......... ,,.., TH~ ~:FO~1' ,~I. WA¥~ MATTERS O[1RAY BEACH ~ Veronica Room, Manger C',~tomer Service 1993 Lykes A~ri Sales ~,e. 2001 P.O. Box 13989 Ft. Piece, Floods 34979 RE: Bid #2002-43 Co-op Bid - Chemicals Md Ferlilizers I:~r Mr. Rooks; Our Civy Commiision, at ffteir n~eting of December 03, 2002, approved the award of the Co-op Bid for Chemicals snd Fertilizers to vnrious vettdors. Term of the ~.onm~¢t will be from Deoemba' 04, 2002 through December 03, 2003. Imm will be ordered via individual purchase orders and/or blanket order reit on an "as needed" basis for the con,'act term from ~ch participnting entity of this Co-op Bid. Items awsrded to your company ~re ns follows: Cbemieab: Item #(s): n/a Fertilizers: Item ~(s): 20rdibr~v Trnller Delivery), 9, Il, 30 and 31 Please submit, to ~,agh i~rticq~ting entity, the required certificate of insurance as stated on page's 12 and 13 of the bid doeunmnt. We would like to thank you for ),our interest in the Cit3' of Delray B~nch and thc Palm Beach County Cooperative Purohasinl Council. If you hnve nny qtmstions, you m~y contact me at (561) 243-7t63. Sincerely, Sa~lm l~ooMy Joseph S~f~ _~inartce D~re~tor Tim Simmons, Su~enntendent Parks and Recreation Tom Arendt, Delmy Beach Munici~l GolfCoune Co-op Members John Frecl~clc Secretary 993 Atlantic FEC Fertilizer & Chemical C~. 2~01 ?. O, Box 18375 S.W. 260e Street HOmestead, Florida 33090.1a,88 RE: Bid #2002-43 Co-<)p Bid - Chemicals and Fertilizers Dear Mi'. Frederick; Our C:ty Commission, at their mectin& of December 03, 2002, approved the award of the Co-op Bid for Chemicals end Fertilizers to v~r~ous ver~dors. Term of the contract will be from Dectmber 04, 2002 lhrough Deoember 03, 2002. Items will be ordered via individual purchase orders ~nd/or blanket order releases on an "as needed" basis for the contract term from each p~rticipati~g entity of this Co-op Bid. Items awarded to your company ~e as follows: Chemicals: Iten ~(s): Fertilizers: Item #(s): S and 3~ Please submit, to each peflicipeting entity, the tecluired certificate of insurance as stated on page's 12 and 13 of the bid document, We would like to thank you for your interest in the City of Delrsy Beach and the Palm Beach County Cooperative Putchasm$ Cotmcil. If you have any ques:ions, you may contact me at (S6l) 243-'/!63. Purchasing Supervisor ¢¢: .loseph Sa~mance Director Tim Simmons, Superintendent Parks and P, e0reation Tom Arendt, Delray Beach Municil~l Golf Course Co-op Members 1 993 2001 Jcffi'e)' ,hi. Scott, President Du Cor International Corp. P. O. Box 593298 Orlando, Florida 32859-3298 5~1,'2~3,7000 RE: Bad #2002a3 Co-op Bid - Chemicals and Fertilizers Dear Mr, Scott; Our City Commission, at their mectin$ of Decem~ 03, 2002, approved the award of the Co-op Bid for Chemicals and Fertilizers to various vendors. T~n of th~ cm~tr~t will b~ from I~cem~r 04, 2002 throu~l~ December 03, 2003. Items will be ordered v~a individual puroh~e orders and/or blanket orckr releases on an 'a~ needed" b~sis for the contract t~ra from e~oh participating mttity of this Co-op Bid. Items awarded to your compsny ~r~ ~s follows: Chemicals: Item ~s): 13 nmi 35 Fertilizers: Item ~s): Please submit, to each tmrticipetin$ entity, the required certificate cf insurance ss stated on page's 12 and 13 of the bid docun~at, We would like to thank you for your interest in the City of Delray Beach and the Palm Beach Count7 Cooperative Purchasing Co~mctl. If you lave any quesfon~, you may contact me at (561) 243-7163. S~ncerely, Purchssin$ Supervisor cc: Joseph $&~ Director Tim Simmons~'~uperinteudent P~rk$ ~nd l~:reati~n Torn Armada, Delray Bach Municipal Golf Coursc Co-op Memlx'r~ ~ ,~ ~F,~O~T ALw^YS MAT"ERS 1993 2001 December 04, 2002 Louis J. Forget, 5ales R~re,~ntative Diamond R Fertili~,~r Co., P.O. ~ox 12489 Ft. Pierce, Flon~ ~979 ~: Bid ~002~3 Co-op Bid - Chz~cals ~d Fe~li~ Dear Mr. O~ Ci~ Co~ni~, at their ~ting C~icala and Fe~ili~ to va6ous v~don. T~ of ~ ~on~ct will ~ ~om ordered ~ indivi~! p~c~m cont~t t~ ~om each pa~cipating en~ ot~ Co~p Bid. Ch~cab: I~m W(i): aT and TO F~rtll~,r]~ Item ~(]): PI~ submit, to ach pa~icipntinj enxi~. ~d ! 3 of ~ bid We wo~ld li~ ~.hnk you for y~ in~e~t ~ ~ Ci~ of ~hy ~th ~d the Piim Bmh Coun~ Co~ltive ~c~]inj Comil. If y~ ~ my quJlhon;, ~ ~y coast ~ at (561) 242-~ 163. Purc~in~ ~: Jo~ph St~i~nce D~tor Tim Si~ Supe~ten~t P~ md ~r~ti~ Tom ~nd~ ~tray Be~ch M~ici~i Golf C~p Mem~m -J'~3 EFt;OR r ALW,~'rS M~TTERS Bid #2002-'~3 Co-op Bid - Chemicals ~nd Femliz~rs D~t Ms, V/lute: Our City Commission, at their meeting of December 03, 2002, approved the award of thc Co-op Bid for Chemicals and Fertilizers m v~'io~ vm~dots. Term of the contract will be from December 04, 2002 tlm~gh December 03, 2003. Items will be ordered via individual purchase orders an~or bhnket o~er releases on an "u needed" I:msis for the contract tema firom each participating entiPJ of this Co-op Bid, Items awarded to your company ale u follows: Chemicab: Item tis): 12, 20 and '/2 Fertilizer's: Item lis): 16 Please subw~t, to each pm. ticq:mti, g ~ttty, the require6 certificate of insurance ss stated on page's 12 m'~ ],3 of the bid d~curn~nt. We would like ~o thank you for yo~ interest in the City of Delriy Beach and ti~ Palm Bes~h County Coopergive Pure.ins ~il. lflmu have thy queatiom, you may contact me at (56t) 243-7163. Sincerely, Purchasing Supervisor ~¢: Jo~ph sa~i~nce Dire~to~ Tim $1~Supetintenaent p~ks ~nd Rer. reation Torn Arendt, Delray Beach Mu~ioipsl Golf Courae Co-op Members THE ~_~FoR'r A~wA','$ MATTERS DELRAY 8EACH 199.1, 2001 December 0~, 2002 Brit~ Turney, Sales Represen:alaYe Univax USA 10~5 $,W. 15~' Avenue, Bldg. D Delray Beth, FL 33~,4 Ok~,'-,¥ :.Jf:,',CH ."..C,~;OA 3.344" P,.E: Bid ~200243 Co-op Bid - Chemicals and Fertilizers Dear Ms. Tumey; Ou~ City Commission, at their meeting of Decemhet 03, 2002, approved the award cf the Co-ap Bid for Chemicals and Fertilizers to v~iouf vendors, Term of the conmact witl be from December 0~, 2002 tbroush December 03, 2003. Items will be ordered via individual purchase orders and/or blinker order releases o1~ an "as herded" basis for contract term f~om each patticipatir, g entity of this Co-op Bid. Item.~ aw~cl to your company ~ as follows: Chemicals: Item n/a Fertilizers: Item #(s): 20 and 3'; Please submit, to each participating entity, the required certificate of insurance as s:ated on page's 12 and 13 of the bid document. We would like to thank you for your interes: in the City of Delray Beach and t~e Palm l~each County Cocq:~'utive Putehasin$ Council. It' you have any questions, you may contact me at (56 !) 243-? ! 63. Sincerely, J~idyn Rooney Purehasm$ Supervisor cc: Joseph Saranac l~rector Tim Simmons, Superintendent Park~ and Recreation Tom Arendt, Deltay l~ach Municipal Golf Course Coop Members 1993 lVar~,in Griffin, Sales Agent 2001 United I-Ior~icultura~ Supply 9022 W. Atlantic Avenue Delray Beach, FL 33446 RE: Bid ~2002-43 Co-o~ Bid - Chemicals and Femlizers Dear Mr. Oriffirc Our City Commission, at their meeting of December 03, 2002, approved the award of the Co-op Bid for Chemicnls and Fe~ilizen to v~ous Term of the contra~t will be from Decemb~ 04, 2002 through December 011, 2003. Items will be ordered via indiVMual purchase orders and'or blanket orde~ releases on an "as needed" basis for the contract t~rm from each participating entity of this Co-op Bid. Items awarded to your ¢omimty are ~ follows: Chemicals: Item #(s): $, 45, and S6 Fertilizers: Item ~(s): Please submit, to each participatin$ entity, the required certificat~ of inswance as stated on page's 12 a~d 13 of thc bid document. We would like to lh~nk you for your interesl in the City of Delmy Bench and the Palm Beach County Cooperntive Purchasing Council. lfyoa have any questions, you may contact me at (561) 243-7163. cc: Joseph Sa'[T~'_Finance Director Tim Sinuncns, Superintendent Parks and Recreation Tom Arendt, Delray Bench Municipal Golf Course Co-op Members ALWAYS MATT-_'RS - ~ Jim Cars,, Prestdent 1993 Camo, Inc. 2001 404 S. Vine Slreet, P.O. Box 139 Camargo, Illinois 61919 I~E; Bid #2002-~3 Co-op Bid - Chemicals and Fertilizers Dear Mr. Carso; Our City Commission, at U~eir meetin8 of Decemher 03, 1002, approved Se awvd of the Coop Bid for Chemicals and Fertilizers to v~rious vendors. Term of the cone"act will be fi'om 13~:gmber 04, 2002 through December 03, 2003. Items will be ordered vim i~dividual purchase orders and/or blanket order r~leascs on an "as needed" basis for the contract term fi'om engh partioipatin$ e~#ty of this Co-op Bid. Items awarded to your company are ~s follows: Chemicals: Item ~s): 9, 10 and 30 Fertilizers: Item #(s): n/a Please submit, to each pnnioipa~in8 entity, the requ/red cemficare of msurance as stated on page's 12 and 13 of the bid doe,.m'lent. We would like to thank you for your interest in t.~ City of Delray Bench and ~he Palm Beach County Coopgr~ti~,~ Pul'ch&sirtg COtL'I¢ii. lfyOO have any questions, you n~y ccmtact me at (56t) 243-7163. Sir~orely, cc: $ose~ ~ance Director Tim SimmodJ~SuPe~intendent PM'ks and Recreation Tom Arcndt, Delr~y Bench Municipal (3oil Course Co-dp Members THE ?-FFO~i' ALW~,'~$ MATTE~$ ,; December 04, 2002 ~ 993 George Carroll, Sales Associate 2001 Howard Fertilizer & Chcmcial Co., Inc. 7205 F.. Highway 50 Erroveland. FL 34'/]6 RE: Bid #'2002-43 Co-op Bid - Chemicals md Fer~ili~s Dear Mr. Carroll; Our City Cornmissi<m, at t~eir meeting of Decemtm, 03, 2002, approved the award o~' the Co-op Bid for Chemicals and FertiltZ~'s to various vendors, Term of the contract will be from December 04, 2002 through December 03, 2003. Items will be ordered v~a individual purchnse o~lers nnd/er blanlmt orcler releases on an "a~ needed" tnsis for the contract tewn from e~ch par~i¢ipatlng emit~ of tJ~ Co-op Bid. Imrts awarded to your company are as follows: Chemictb: Item ~(s): 1 and 67 Fertilizers: Item ~s): 4, IS, 19, 2~, 2S and 29 Please submit, to e~h paeticii:~ing entity, the r~ ~fica~ of ~ as s~ted on page's ~ 13 of the b~ d~. We would lib ~ ~k you for yo~ ~ in ~ ~ of ~y ~h md ~e Palm B~ch C~ti~ ~sing Co~il. If y~ ~ve any qu~s6ona, y~ ~Y o~t me at (~6I) 2a3-7163. T~E EFfOrT A~,w,~Y~ MAr~EI~3 1993 2001 December 04, 2002 Rick Jones, Turf Account Manager Agra Dis~ibution d/b/a Pro Source One 8245 State Road 7 Boynton Beach, Florida 33437 RE: Bid ,t2002.~3 Co-op Bid - Chemicals and Femlizen Dear Mr. Sones; Our City Commisaion, at thek n~etirt$ of De,ember 03, 2002, approved the awatcl of the Co-op Rid for Chernicnts and Fertilizers to various vendors. Term of the contract will be from December 04, 2002 through December 03, 2003. Items will be ordered via mdividual purchase orders and/or blanket order releases on an "as needed" basts for contract term from each panicipatms entity of this ~o-op Bid. Items awarded to yom company nrc as follows: Chemicals: Itom #(s): 2, 3, 4~ 8, 14, 21, 24, 27, 33, 34, 36, 29, 40, 46, Sa, SS, 62, 63, 64, 65, 66 and 68 Fertilizers: Item Ns): l and 41 Please submit, ~o each partioipatin~ entity, the required certificate of insura.'~ce as stated on page's 12 ~nd 13 of the bid document. We would like to thank you for your interest in the Ciu of Deir~¥ Be~oh and the Palm Beech County Cooperative Purchuins Council. If you have any questions, you may contact me at (561) 243-7163. Sincerely. Purchasm8 Supervisor cc: Joseph Saff~cc Directs' Tim Simmons',"'S~rintendent P~rk~ artd Re~ation Tom Armdt, Delray Beach Municipal Golf Course Co-op Membera T~. Et:~T Acw^vs M^TTE~S 2001 December 04, 2002 Shaun Yule, Sales Helena Chemical Co. 2405 N. 71st Street Tampa, Florida 336t9 Bid Co-ep Bid - Chemicals and Fertilizers Dear Mr. Yale: Our City Commis~iofl, at their meeting of December 03, 2002, approved the award of the Co-ep Bid Ci~mioals and Fertilizers to various vendot~. Team of the cor~ulct will be from December 04,. 2002 through December 03, 2003. l~ems will be ordered via indiviclu~l p~chase orders and/or bl~ket o~der mleasos on an "as needed" basis for :he ¢on~act term from each partioipattn$ entity of this Co-op Bid. Items awe-ded to your company a~e as follows: Chemkals: Item ~(s): 6, ?, 16, 17, 19, 22, 2S~ 28, 29, 32, 43, dS, S7, S~ and T3 Fertilizers: Item ~(s): Please submit, to etch parficip~in$ entt~, the required ce~ficat¢ of insurance as stated on page's 12 and t3 ct'the bid document. We would tike to :hank you for ~ interest in ee City of DeL~y ~h ~ t~e Palm Beach County Coopm~tive Pu~hasL~ Com~il, Ia'you ~uwe any question~ you may contra me at (56~) 243-7~63. Sincerely, l~.~chumg Supervisor cc: Joseph Sa~e ~tector Tim Simmons, Su1~erintendent Parks and Recreation Tom Arendt, Debay Beach Municipal C. rolfCourse Co-op Membe~ ~.' Nick Costelio, Director or'Bids Le~co, Inc. ~993 2001 15~$5 Sprague Road Strongsville, OI4 44136 5'8 !/24,'J- 7000 RE: Bid #2002-43 Co-op Bid - Chemicals and Fertilizers Dear Mr. Cos~ello; Our City Commission, at [heir meeting of Decembei, 03, 2002, approved the award of the Co-op Bid for Chemicals and Fertilizers to vu'ious vendors, Term of the ore, tract will be fi.om Deceml~ 04, 2002 through De~ernber 03, 2003. Imm W~il be ord.'4 vi~ individual purcha~ orders m',d/or blanket orckr releases on an "as needed" basis for the conu'sc~ term ttrom e~h pm-Qcii~ring ~tity of this Co-op Bid. Items awarded to your ~ml~~ ~re u follows: Chemicals: It~n N(s): I1, IS, 23, 26,1~/, 3~, 41, 42, 49, SO, 51, 52~ 69 and 71 Fertilizers: Item ~s)~ 1, 3, 7, 10, I2, 13, 14, 21, 22, 23, 26, 2'/, 2~, 33, 34, 35, 36, 38, 39 and 40 Pleas~ submit, to ~ch l~'ticii~ling entity, the r~uir~l certificJte of ins~'mce as ststzd ~ ~ge's 12 and 13 of tl~ bid docum~t We would like to thank you for ye~ interest in the City of I~h'~ Beach and the Palm Be~ch Coun~ Cooper'ati'v~ Pumhamng Cmm¢il. If you have any questions, you may contact me at (561) 243-'/161. Sincerely, cc: $oseph Sa~aace Director Tim Simmong"~uperintmxknt Parks and Recresiion Tom Arendt, Delray Beach Municipal Golf Coura Dickic Peacock, General Manager L~quid A~ Systerr~ Di~si~ of Dougla~ Fertilizer & Che~ 3281 Me~ P~y Ft My~s. Flo. da 33916 R.E: Bid ~2002-43 Co-op Bid - Chemicals and Fertilizers Deer lvir. Peacock; Our City Commi.ion, et their meeting of December 03. 2002. ap~oved the award of the Cool) Bid for Chemicals and Fertiliz~ to various v~nda's. Term of Ibc contract will be from December 04, 2002 flmrough December 03, 2003. Items will be ordered v~t indi~dual purchnae orders and/~ blanket order releases on an "as needed" basis for the contract term from each perticipatin$ entity of thi~ Co-op Bid. Items awarded to your company afc as follow~: Chemicals: Item ~(,): "/4 Fertilizers: Item ~(s): 8 Please submit, to etch particip~ng en~ity, the required cel/Jflctle of' insurance is 8tared on page's 12 and t 3 of the bid docum~t. We would like t~ thank you for yo~ interest in tl~ Ci~ ef De]ray l~ach ~ the Palm Beach County Coope~tive Purohnsing Council. If you ~ve any questions, you may ¢outa~;t n~ at (~61) 243-7163. Sincerely, l'u~h.inS Sul~'vi~or cc: Joseph SttT~nance Direct. or Tint Siramon~, Supenntendeut Perks end Recre~on Tom At.dm, Delmy l~ch Municil~l Golf Cour~ Co-op M~ml~rs T~ E.~O~T A'~w^v$ MArTEnS gl: gELRi:IV BER£H DELRAY BEACH ~ I00 N.W. lst AVENUE DELRAY BEACH. FLORIDA 33,344 581,243.7000 Ali-America City DEC 1 8 2001 Members of the Palm Beach County Cooperative Purchasing Council RE: Bid #2002-43 - Co-op Bid "Chemicals and Fertilizers" Dear Members; The City of Delray Beach Commission on December 03, 2002 awarded line item #56, Reward, in the Chemical section of the above referenced bid to United Horticultural Supply at $89.50 gal. An error was made in the award process and this item should have been awarded to Diamond R Fertilizer Co. Inc. at $85.00 a gal. Therefore the new unit price for line #56, Award, in the Chemical section of this Co-op Bid is $85.00 and orders are to be placed with Diamond R. Fertilizer Co. Inc. The tabulation sheet which was mailed with thc bid award breakdown does reflect the unit price of $85.00 for Diamond R. Fertilizer Co. Inc. Attached is a copy of corrected award letters to vendors. If you have any questions, you may contact me at (561) 243-7163. Purchasing Manager cc: Joseph Safe'ce' Director, City of Delray Beach Tim Simmor~TParks Superintendent, City of Delray Beach Tom Arendt, Delray Beach Municipal Golf Come Tom Gyrm, Lakeview Golf Come Terry Rhea, Solid Waste Authority Lynda Venne, City of Greenacres April Taylor, City of Boca Raton Carol DOllar, Oty'ofl~'l~';:'- Jamie Chorvas, City of West Palm Beach Louis J. Forget, Sales Representative, Diamond R. Fertilizer Co. Martin Griffin, Sales Agent, United Horticultural Supply DISTRIBUTION: Dominic De Mauro Scott Wahlin Glenda Hall File - Warehouse - GC Superir - Public Woz THE EFFORT ALWAYS MATTERS £1TY JIF I]ELRRY BEI:I£H DELRAY BEACH All-AmedcaCity : December 16, 2002 1993 Martin Griffin, Sales Agent 2001 United Horticultural Supply 9022 W. Atlantic Avenue Delray Beach, FL 33446 100 N.W. :st AVENUE DELRAY BEACH. FLORIDA 33444 561/243-7000 RE: Bid #2002-43 Co-op Bid - Chemicals and Fertilizers Dear Mr. Griffin: Our City Commission, at their meeting of December 03, 2002, approved the award of the Co-op Bid for Chemicals and Fertilizers to various vendors. Term of the contract will be from December 04, 2002 through December 03, 2003. Items will be ordered via individual purchase orders and/or blanket order releases on an "as needed" basis for the contract term from each participating entity of this Co-op Bid. Chantes to items awarded to your company are as follows: Chemicals: Item #(s): 5, and 45 (item #56 removedl Fertilizers: Item #(s): N/A Please submit, to each participating entity, the required certificate of insurance as stated on page's 12 and 13 of the bid document. We would like to thank you for your interest in the City of Delray Beach and the Palm Beach County Cooperative Purchasing Council. If you have any questions; you may contact me at (561) 243-7163. Sincerely, Purchasing Manager cc: Joseph Saf~ 'nance'Director Tim Simmons, Superintendent Parl~ and Recreation Tom Arendt, Delray Beach Municipal Golf Course Co-op Members THE EFFORT ALWAYS MATTERS C T¥-gEL-RI:IV EI:I£H DELRAY BEACH AII-AmericaCity : December 16, 2002 Louis J. Forget, Sales Representative 1993 2 0 01 Diamond R Fertilizer Co., Inc. P.O. Box 12489 Ft. Pierce, Florida 34979 1~0 :.;.W. Ist AVE,~UE D-"_LRAY BEACH. FLORTOA 334'44 561 ~243-7000 RE: Bid #2002-43 Co-op Bid - Chemicals and Fertilizers Dear Mr. Forget; Our City Commission, at their meeting of December 03, 2002, approved the award of the Co-op Bid for Chemicals and Fertilizers to various vendors. Term of the contract will be from December 04, 2002 through December 03, 2003. Items will be ordered via individual purchase orders and/or blanket order releases on an "as needed" basis for the contract term from each participating entity of this Co-op Bid. Changes to items awarded to your company arc as follows: Chemicals: Item #(s): 47, 56, and 70 (item 056 added) Fertilkzers: Item #(s): 18 Please submit, to each participating entity, the required certificate of insurance as stated on page's 12 and 13 of the bid document. We would like to thank you for your interest in the City of Delray Beach and the Palm Beach County Cooperative Purchasing Council. If you have any questions, you may contact me at ($61) 243-7163. Sincerely, Jacklyn Rooney Purchasing Manager cc: Joseph Saf~nance Director Tim Simmons, Superintendent Parks and Recreation Tom Arendt, Delray Beach Municipal Golf Course Co-op Members THE EFFORT ALWAYS MATTERS CITY OF DELRrlY BEACH DELRAY BEACH ~JI-AmedcaC~ 1993 2001 100 N.W. 15t AVENUE December 16, 2002 DELRAY BEACH. FLORIDA 33444 561,,243-7000 Members of the Palm Beach County Cooperative Purchasing Council RE: Bid #2002-43 Co-op Bid "Chemicals and Fertilizers" Dear Members; The City of Delray Beach Commission on December 03, 2002 awarded line items #59, 60 and 61, Round-Up, in the Chemical section of the above referenced bid to Soatheastern Turf Grass Supply Inc. This award has been questioned by Agro Distribution dgo/a Pro S6urce One. Upon checking with Monsanto Company, manufacturer of Round-Up, it was found that the product awarded to Southeastern Turf Grass Supply Inc. is not an equal product of Roundup Pro. See attached letter dated December 13, 2002, from Craig Noll, Senior Territory Manager, for Monsanto Company. There is clearly a difference in the surfactant of this product and the "Worker Safety" of employees when using the ClearOut 41 which was bid by Southeastern Turf Grass Supply Inc. Therefore the award for bid items #59, 60 and 61 of the chemical section of this Co-op Bid should be awarded to Agro Distribution dgo/a Pro Source One and orders are to be placed with Agro Distribution dgo/a Pro Source One. Attached is a copy of corrected award letters to vendors. If you have any questions, you may contact me at (561) 243-7163. Purchasing Manager Attachments Joseph Saffor~l~~ce Director, City of Delray Beach cc: Tim Simmons,~~r~ks Superintendent, City of Delray Beach Tom Arendt, Delray Beach Municipal Golf Course Tom Gynn, Lakeview Golf Coume ~r;nt~ on .O~cycie(/PaOe¢ THE EFFORT ALWAYS MATTERS Terry Rhea, Solid Waste Authority Lynda Venne, City of Greenacres April Taylor, City of Boca Raton Carol Do~ler, City of Boynton Beach Jamie Chorvas, City of West Palm Beach Robert H. Wicker, President, Southeastern Turf Grass Supply Inc. Rick Jones, Turf Account Manager, Agro Distribution CITY OF DELRI:IY BEACH DELRAY BEACH December 16, 2002 1993 2001 Robert H. Wicker, President Southeastern Turf Grass Supply Inc. 6942 Phillips Parkway Dr. N. Jacksonville, FL 32256 100 N.W. 1st AVENUE OELRAY BEACH, FLORIDA 33444 561'243-7000 RE: Bid #2002-43 Co-op Bid - Chemicals and Fertilizers Dear Mr. Wicker; Our City Commission, at their meeting of December 03, 2002, approved the award of the Co-op Bid for Chemicals and Fertilizers to various vendors. Term of the contract will be from December 04, 2002 through December 03, 2003. Items will be ordered via individual purchase orders and/or blanket order releases on an "as needed" basis for the contract term from each participating eatity of this Co-op Bid. Chamzes to items awarded to your company arc as follows: Chemicals: Item ~(s): 18 and 31 (items $9~ 60 and 61 deletedl Fertilizers: Item ~(s): N/A Please submit, to each participating entity, the required certificate of insurance as stated on page's 12 and 13 of the bid document. We would like to thank you for your interest in the City of Delray Beach and the Palm Beach County Coop,~raQve Purchasing Council. If you have any questions, you may contact me at (561) 243-7163. Sincerely, Purchasing Manager cc: Joseph Saffo ,~~.ce Director Tim Simmons,~u-perintendent Parks and Recreation Tom Arendt, Delray Beach Municipal Golf Course Co-op Members THE EFFORT ALWAYS MATTERS £1T¥ OF DELRR¥ BEI:I£H DELRAY BEACH NI-Ame~ca City Rick Jones, Turf Account Manager 1 993 Agro Distribution d/b/a Pro Source One 2001 8245 State Road 7 Boynton Beach, Florida 33437 100 N.W. 15t AVENUE DELRAY BEACH. FLORIDA 33444 561 243-7000 RE: Bid #2002-43 Co-op Bid - Chemicals and Fertilizers Dear Mr. Sones; Our City Commission, at their meeting of December 03, 2002, approved the award of the Co-op Bid for Chemicals and Fertilizers to various vendors. Term of the contract will be from December 04, 2002 through December 03, 2003. Items will be ordered via individual purchase orders and/or blanket order releases on an "as needed" basis for the contract term from each participating entity of this Co-op Bid. Corrected items awarded to your company are as follows: Chemicals: Item #(s): 2, 3, 4, 8, 14, 21, 24, 27, 33, 34, 36, 39, 40, 44, 46, 54, 55, 59, 60, 61, 62, 63, 64, 65, 66 and 68 (Items 59, 60 and 61 added] Fertilizers: Item ~(s): 2 and 41 Please submit, to each participating entity, the required certificate of insurance as stated on page's 12 and 13 of the bid document. We would like to thank you for your interest in the City of Delray Beach and the Palm Beach County Cooperative Purchasing Council. ff you have any questions, you may contact me at (561) 243-7163. Sincereb', Purchasing Manager cc: Joseph Sat~C'mance Director Tim SimmonS,, Superintendent Parks and Recreation Tom Arendt, Delray Beach Municipal Golf Course Co-op Members THE EFFORT ALWAYS MATTERS 7'014 Ei D~rado Pkwy West Cal3e Coral. F;ori~a 33914 gus. (239) ~49-2494 Fax. (239) 549-4474 Ce~I (23g) 691-8060 DecemOer 13. 2002 City of Delray Beach 100 N.W. 1" Ave. Delray Beach, FI. 33~.~.~. Atth: Jackie Rooney Dear JackJe, FotlO~Mng is an e~planation of the diffem~c,e~ ~ Mo~santo's Roundup PRO ® her'oic~de and genedc glyphosate products on the market, specifically ClearOut w. Pro Plus. Both products contain the active ingredient. ~yl~oSale. Currently there are many different Roundup PRO imitato~ i;~ocluc, ts on the ma'kel containing tt~ active ingredient glyphosate, in the fo~rn of isopropylamine salt at 41%. In crcler to gain full herbicidal activil~ from glyphosate however. manufacturers add 'surfactants' to the lo.null. Them are many surfactants available to er~ance the performance of glyphosate and different hert~des. The surfactant systems of RouncluI3 PRO and CleaOut 41 Pm Plus am very different. Roundup PRO ccm~ns the. patented PROfofmanceTM surPactant system wflich results in a CAUTION label signal word. ..~XIMLIM PERJ:OI~E Attached is a copy of the MSDS sheet for Roundup PRO. Roundup PRO and its patented PROfonmance surfactant system results in better pedormance levels in terms of faster absorption into Autoradiography data supl:x:xts this. Monsanto is so confident of this PROfon'nance advantage, that they offer a 1~ Rairdast Warranty on RoundUl) PRO that imitators do not. WORKER Roundup PRO has a',C, AUTION' ~ word on the label. This is tt~.beSt.p ..re~utlon~. I~1~t agnal wo~ avalal:le which means ~ do not have extra I)emonal protecllon equlpme (PPE) ClearOut label ha~ a .'fl3AN(~I~' signal w~m. (~ m~-. ~ ~- D OR ' ~E ~FUL IF ~LO~ "CO~ ~ I~~I~E_~__ -- ~ ~. ~ ~n~ . AVOID CONTACT IMI'H 8KIN" two products ax~ not "equNaJe~tt" Sincerely, //"~ ,..~,~ ,,'/ , ~.,~,7'/~C( Craig Noll (Seniar Termly Manager) MONSANTO MATERIAL SAFETY DATA., ROUNDUPS_ ~RO. ne~r'oiclae ROUND_U ®. PRO Herbicide 1. CHEMICAL PRODUCT AND COMPANY IDENTIFICATION Produc~ Name: Synonyms: EPA Reg. Ne.: Company ID*' Phone Revisions: ROUNOUI~) PRO herbicide MeN 85005 '~24-475 Moll~nto Con'~pan¥ 800 North IJnabe~gh St. Louis, MO 63107, U.S.A. Emergency Phone Number (call collect): (314) 894-g000 Non-Emergency Informal~on: 1-800-332-3111 .Sec~ons containIng a revision or new info~frmUu, ate marked with MSD8 Number: 800012732 Date: Augub't, 199S Supersedes: None 2. COMPOglTION INFORMATION ON INGREDIENTS Chemical Ingredient3.' Active ~ngreOfent: Ine~f Ingredients: Glyphosa~, N-(phosphonometh¥1) gfydne, In me form of ~s ~sopropylamine ~ul[ .......... 41.0 % (Including ~urfac~nt) ................................... ,~9.0 % Component CAS Rag No wt % Glyphos~te. Isopropylamina sail 38641-9~0 .41.0% No Ha~rdous Chemica~ Under OS~ Hazard Commutation S~nda~d (29 CFR ~1910.1200). No ~om~non~ eubje~ to ~o rope~ng requircmonm of ~ ~313. 100.0% See Section 8 for exposure limits. e HAZARDS IDENTIFICATION App~ranco & Odo~. Clear, vi~coua amb~r-n, nimed solution Warning Statements: Keep out of reach of children. CAUTION HARMFUL IF INHALED CAUSES EYE IRRITATION REFORMULATION Ifl PROHIBITED SEE INDIVIDUAL CONTAINER LABEL FOR REPACKAGING LIMITATIONS Likely Routes of Exposure: Skin contact and inhalation Eye Contact: ROUNDUP~ PRO herbicide may cause pain, redness and teanng basea on studies. Skin Contact: ROUNDUP~ PRO herbicide is I~o more than slight/y toxic anti no more ~an irritating base<} on toxic~ MSD$ e: $00012732 August, Mc, nsanto or ,~n', ::,"er &;r o"em :al 21136ZS-26/CG 2.0 IMPORTANT PHONE NUMBERS Roundu= PPO- 3.0 0 ~.ro'cfeT` 3.1 I =0-~ PRCOL, CT N:DD'!ATICN Ch ASSISTANCE ~,, r~s $PS'CCCT. CAL~ TOLL.F~E~. 1-800-332-3' :~ 2 ~L CA~E OF ~ EVEFSENCY INVOLVING T~S PqagtCT FC~ MECICAL ASS,STANCE. CALL COLLECT 3A The complete broad spectrum postemergence professional herbicide for industrial, turf and ornamental weed control. Complete Directions for Use EPA Reg. No. 524-475 AVOID CONTACT OF HERBIClOE WITH =OLIAGE, GREEN STEMS, EXPOSED NON-WOODY ROOTS OR FRUIT OF CROPS, DESIRABLE PLANTS AND TREES. BECAUSE SEVERE INJURY OR DESTRUCTION IS LIKELY TO RESULT. Roundup PrO :s a registered tfaaemark and Monsanlo and the ',/ice sym,?,ol are ~rademarks al Mensanto Company. 200~ PRECAUTIONARY STATEMENTS Hazards to Humans and Domestic Animals Keep out 3f 'each ot chdcren CAUTION! CAL;SES EYE ;RR?A';CN Avoio contac[ w,m ~.es or FIRST AID: IF IN EYES. flus~ w~:r, ole~ of w~ter Gel ,car aKent,on ;f ,¢rilal,on OOMESTIC ANIMALS ThmS ~rOd~ct ~S co~sidered ~o be hve)y nontoxic ~0 eggs aha o~er deistic animals; nowevec vegex:ion may result in tem~ra~ gastromtestmal ~rr:ta:ion :vO~King. a,arrnea, co)it etc). '~ s~c~ s~mo:o~s are ooservea. ~rov~de me 3nima~ wml~ ~lenW gl llu~di to ~enyOFation. CaJl a ve:ermanan d sy~Otoms ~ist for more :RaR 24 ~oufs. Read :ne epbre label before using [his pro(~uCl Use only according to labe~ m~tructions. I: ~s a v~oiabon Of Federal law to use UltS proauct in any man- ner ,ncons,stent with i~ labeling. Nol an o~0ducls recommended on this label are r~ister~ for use =n Ca[i~om~ Check t~e registration s~tus gl eac~ Dr0d- ;c~ ~ Car,~ar~a cetore ~ea~ :ne "J~iT 0~ WARRAN~ ~O LIAelLI~" s=atement a; ~ne eqo ct the label berg,re ouy~ng or rising. Il terms are nol acceolac~e, return at oece This ~S AN ENC'dSE PROOUCT. MONS~TO DOES NOT I~TENO A~D HAS NOT R~GISTERED IT ~R REFORMULA- TION SEE )NOtV)DUAL CONTAINER ~BEL FOR REPAC~G- lNG L~TATiC, NS. 1.° INGREDIENTS ACTIVE )NGREDIENT; · Giyphosete. N-(phoscnonommtbyl)¢/ane, ,n the to,ri ot its is~0m~lamine salt . . 41.0% 3T~ER ~NGREOIENTS (inauding su~t) .... 59.0~ ~ O0 0% 'Con;a,cs 480 grmms ~r htre or 4 ~un¢g Der US. gallon ~ammne saft Eou~va~e~l to 356 O~am$ per ,Ire or 3 Doun~ per U S ;aflon o~ tme aox, ~s prc~uct ~s p~o(ected my US. Patenl Nos. ~ 703 015; 6.063.733:~.121.199 amd 6.~21.200. No license g~a~ec ~naer any non-U.S patent(s). Personal Protective Equipment (PPE) Applicators and other handlers must wear: ,ong-sle~.veO Shirt ,~lld ;ong .;anls. stages Olu$ SOCWS Cctlo.a ma.%'ac. idler's mst;deriDeS for cleanmg/mamtam,ng Pe'sor~, for wasnaoles, use =emrgenT anc hot wale: Keep a,a was~ PPE separste~¥ :rom other launury When handlers dse cfosed systems, enciosed c3=s or ~n a manner ma~. meets me requirements tisted ir, Woker Protecbon Star.,:arc (WPS) for agricultural pest~c,Ces [40 CFR 170.240 FI) (4.§)). the handier PPE requlremenls may ce reduced or moaefie¢ as specLfied ,n ~he ~'PS ! User Saleb/Recommendations: Users s~oula. · W~h ban~s :etore eating, ionn~ing, cnewmg (~um, 10Uccc0 0r using U'e toilet · Remove c',otqing .mmedtateiy ~f pestiode gets Then wash tnorougnN and put on clean clotltmg .2 Environmental Hazards ~o not apot¥ airert¥ to water, to areas where sudace is present or :0 in:ect~al, areas 0e~ow m~ mea~ qign mark Ob ~ct con:ami~a~e wa:er wne~ ~s~os:~g ~1 merit was~w~ters. ~.~ Physical or Ohemicai Hazards Soray so~utiefls ct :~.s pr~uct s~ou~ Oe ~xeO applied u~ng or~ s~mless steel aluminum, fiberglas3 tic or Ol]St~-I~nea steel conlaifle~. 30 NOT MIX, STCRE OR APPLY ~lS PRO0~CT CR SCLUTIONS CF TH~S aROOUCT IN GALVA~I;E; JNLINED STEEL ~EXCEPT STAINLESS STEEL) CONTAiNeRS OR SPRAY TANKS. T~(s O;oduCt or so~a,/SbiC:ions product re~: Wl[~ Sbc~ contamer~ an~ ~s to ~ydrogen gas wncn flay tore a ~gn~ com~,Jst~C~e gas ture. r~s g~ ~lxlarl :o~ flas~ or exolcde. :=~sl~O oersoltal ~nl~ il i9~,[ea oy o~en frame soa~k, we.ocr torch, l~:~ c~are~e or other ~gn~tio~ source 22 clgeP011/ , Introducing ClearOut7 The farmer's glypl~osatc. 41% glyphosate ~' and fully loaded 15% surfactantqJ~ for 100% performance. For higher pfetlte and predoGt Information, call year deale! today. The replacement for Round Up Ultra; At a lower cost. If you use Roundup; It's no secret that you're paying a premium for glyphosate herbicide Untd now you've had Tittle choice but to continue paying tho,;e p~emiur,~ prtce~. But ~o more. Now you can reap substantial savings and boost your bottom line by making the move to ClearOut"4t Plus he~b,c~de It's 4~% glyphosate, fuily loaded w~th 15% su~f&ctaf~t, and a ~eplacement for Roundup Ultrae-at a significantly lower cost. earOut' is the post.patent glyphosate herbicide that ~s totally Independent of Men,ante t other glyphosate herbicides are produced by Monsanto and licensed to affihated pontes. Thank, to ClearOut. American farmers can now I:~enefit fron. true qlypho~ate petition. CleatOut 41 Plus is the professional herbicide for agricultu?al weed control. Its broac[ complete label enables use over the top of Roundup Read~e crops. Thousands of farr~er~ ha~e already made the switch to ¢learOut herblclcte, and they've en~oye~t ~ub~tantial sa~nngs whlle experiencing excellent results. Key product benefits. · The farmer'f, replacement for Ro~tndup Ultra · P?owdes significant cost sawngs o~er Ro,ndup Ultra. · Fully loaded surfactant for loo% perfo~m~ e without extra cost. . Kills the root. · Broad complete 1abel enables use on Roundup Ready crops. · i~apidly ral~fast. . [nv,o~mentally fttencUy. · Typical use is one quart per ac~e · Available in ~, ~.5. 3°. ~?$ and 4.Soo gallon PRO PLUS The broad spectrum postemergence professional herbicide for indu.~trial, turf and ornamental weed control. PRECAU'f IONAR¥ S'[ATP-M~. NTS Keep out of reath efch~dren. D A,NG E.~.,'?E L IG RD If Swattowe~ Call · ~L~ ~t ~ ~ ~ ~ b ~t ~ ~ ~ ~ a K~ of w~ if ~ to ~wo~er, ing~ of EPA E~ ~o. EPA Re~ -1- CHEMICAL AND FERTILIZERS BID #2002-43 AWARD RECOMMENDATIONS CHEMICALS: ITEM # DESCRIPTION 1. Acephate 2. Alliette 3. Amdro Ant Killer 4. Aquathol Super K 5. Arsenal 6. Asulox 7. Atrazine 4L Herbicide 8. Award 9. Barricade 65 WG 10. Basagran 11. Bivert Sticking Agent 12. Blazon SP or Equivalent 13. Buffer Control VENDOR Howard Fertilizer & Chemical Co. UNIT PRICE COST $8.00 lb. 10 lb. min. Agro Distribution $16.25 lb. d/b/a Pro Source One Agro Distribution $6.05 lb. Agro Distribution United Horticultural Supply Helena Chemical Helena Chemical $12.30 lb. $24 !.00 gal. $54.70 gal. $9.65 gal. Agro Distribution Carso, Inc. Carso, Inc. Lesco Inc. Company $6.30 lb. $34.00 lb. $62.00 gal. $10.85 gal. 2.5 gal. min. Lesco Spreader Sticker Parkway Research DeCor International $16.75 gal. Big Foot $7.05 gal. DuCor Buffer COMMENTS Low Bidder Low Bidder Low Bidder Univar Bid Substitute Item, Award to Agro Low Bidder Low Bidder Low Bidder Low Bidder Low Bidder Low Bidder Low Bidder Award to Lesco as low bidder Future Horizons requirement For shipping was a 30 gal drum (too large) Low Bidder Low Bidder CHEMICALS: ITEM # DESCRIPTION ! 4. Captain 15. Chipco 26019 VENDOR Agro Distribution Lesco, Inc. 16. Corsair Herbicide 17. Clean Carbon 18. Daconil Weather Stick 19. Daconil ZN w/Zinc Helena Chemical Helena Chemical Southeastern Turf Helena Chemical 20. De foamer Non Toxic 21. Dithan 45 Wetable Powder 22. Dursban 2.% Granular Insecticide 23. Dursban Cricket Bait 1% Parkway Research Agro Distribution Helena Chemical Lesco Inc. 24. Dumban Pm 2-1/2 gal 25 Finale Herbicide 26. Fire Ant Amdro Bait (granular) Agro Distributors Helena Chemical Lesco Inc. UN'IT PRICE COST COMMENTS $15.00 gal. Low Bidder $105.00 gal. Chipco 26GT Low Bidder - Carso bid substitute item - Tie bid - Lesco & Helena, Lesco closet To Dekay $229.00 - 8 oz. blt. Low Bidder $2.38 lb. Low Bidder $47.76 gal. Concord SST Low Bidder $44.00 gal. $1.12 pt. Defoarner Low bidders - Glades & Carson bid a substitute - award to Helena Low Bidder $2.80 lb. Low Bidder $.62 lb. Chlorpyifos 2.32'G $.44 lb. Lesco Dursban 1% Gran Bait For Golf Course Only $30.00 gal. Low Bidder Low Bidder Low Bidder $48.00 gal. $5.84 lb. Varsity Low Bidder Univar USA bid a Substitute item - Award to Lesco CHEMICALS: ITEM # DESCRIPTION 27. Fusilade Liquid VENDOR Agro Distribution UNIT PRICE COST $152.00 gal. COMMENTS Diamond R bid a substitute item - Award to Agro 28. Garlon 424 Helena Chemical $76.10 gal. Vegetation 4 Low Bidder 29. Green Lawnger 30. Heritage 31. Illoxan 3EC6 32. Image Helena Chemical Can'so, Inc. Southeastern Turf Helena Chemical $27.50 gal. $348.501b. $91.87 gal. $65.00 pkg. 11.43 oz. pkg Low Bidder Low Bidder Low Bidder Low Bidder 33. Kerb 50 W SP 34. L1 700 Surfactant 35. Lemwet 36. Manage Herbicide Agro Distribution Agro Distribution Du Cor International Argo Distribution $31.11 lb. $7.75 gal. $5.80 gal. $70.75 btl. 1.3 oz. per bottle Low Bidder Low Bidder Low Bidder Low Bidder 37. Mancozeb Fungicide Lesco Inc. $12.50 gal. Lesco Mancozeb 4 Flo LOw Bidder 38. Manicure Lesco Inc. $9.10 case Lesco Manicure Uitrex LOw bidder - Regal. bid substitute item Award to Lesco 39. Manor Agro Distribution 40. Mavrik Agro Distribution 41. Merit or equal Lesco Inc. $51.00 oz. $311.80 gal. $15.20 oz. LOw Bidder Low Bidder Low Bidder CHEMICALS: ,, ITEM # DESCRIPTION 42. Mole/Cricket Bait 43. MSAM 6.6 44. MSMA + Surfactant 45. Newmacur (3) Liquid 46. Nemacur 10Q 47. Optima 48. Organcide 49. Orthene 1 lb. cans 50. Orthene TT&O 51. Pendulum 3.3 EC 52. Pre-M 53. Primer 604 VENDO__B_ Lesco Inc. UNIT PRICE COST $.44 lb. Lesco Dursban 1% Grain Bait Helena Chemical $14.40 gal. Agro Distribution $16.36 gal. R/Z 912 United Horticultural $85.00 gal. Agro Distribution $2.99 lb. Diamond R Fertilizer $11.70 gal. Helena Chemical $24.00 gal. Lesco Inc. $8.75 can Lesco Fate Lesco Inc. ' $8.65 lb. Lesco Fate Lesco Inc. $33.00 gal. Lesco Pre-M 3.3 EC Lesco Inc. $7.20 lb. Prem 60 DG No Award CO_MMENTS Low Bidder - Helena bid substitute item - award to Lesco Low Bidder Low Bidder Tie bid Ago and United Horticultural - Award to United - Closet to Dekay - Low Bidder Parkway Bid Substitute Item Low Bidder Low Bidder Low Bidder Low Bidder Low Bidder Low Bidders -' ' Regal and Carso bid alternates that Are not acceptable Low Bidder Requested by City of Boca Raton - No Award CHEMICALS: ,, ITEM # DESCRIPTION 54. Primo 55. Pro Star 50 WP 56. Reward 57. Rodeo 140 58. Ronstar 2 G 59. Round-up Herbicide 60. Round-upPro 61. Round-up Pro 2 Va gal bottle 62. Sencor 75 T.H. 63. Sevin 80 WSP 64. Snail & Slug Bait Pellets 65. Subdue 2E 66. Subdue Grandular 67. Surfland As T/O 68. Talstar Liquid UNIT PRICE VENDOR COST COMMENTS Agro Distribution S335.00 gal. Agro Distribution $35.50 lb. Diamond R, Fert. Co, $85.50/gal Helena Chemical Helena Chemical $28.57 gal. Glypro $1.29 Argo Dist. Argo Dist. Argo DiSt. Agro Distribution Agro Distribution Agro Distribution $19.70 gal. Round up $19.70 gal. Round up $20.60 gal. Round up $31.00 lb. $5.45 lb. $.861b. Low Bidder Low Bidder ==~{~,t,~,~o,i~-~ ...... Low Bidder Low Bidder - Agro shipping minimum too large, and Regal bid an substitute item (Ronstar AC) Low Bidder Low Bidder Low Bidder Low Bidder Low Bidder Low Bidder Agro Distribution Agro Distribution Howard Fertilizer Agro Distribution $495.00 gfl. $2.80lb. $84.00 gal. $150.00 gal. Low Bidder Low Bidder Low Bidder Low Bidder CHEMICALS:. ,, ITEM # DESCRIPTION 69. Talstar .2G 70. Tank Newtralizer 71. Top Choice 72. Tracker Dye Blue Dye Spray 73. 74. Trimec Plus Wetting Agent VENDOR Lesco Inc. UNIT PRICE COST $.72 lb. Diamond R $5.25 qt. Fertilizer Lesco $2.54 lb. Park'way Research $16.75 gal. Helena Chemical Liquid AG Systems $28.97 gal. $3.50 gal. COMMENTS Tie bid with Agro & Lesco, award to Lesco As minimum shipping For Agro too large Low Bidder (City of Boca Raton Requirement) City of Boynton Beach Requirement /Recommendation Low Bidder Low Bidder Low Bidder FERTILIZERS: ITEM # DESCRIPTION 1. 0-0-7 W/Atrazine UNIT PRICE VENDOR COST COMMENTS Lesco Inc. $0.122 lb. Low Bidder 0-0-21 Sul Po-Mag Granular Agro Distribution d/b/a Pro Source $0.11 lb. Tie Bid w/Diamond, Agro Closet to Delray Kilbrew Trailer Delivery Lykes Agri Sales Inc. $193.65 Low Bidder 0-0-45 Super K Greens Turf Fertilizer Lesco Inc. $0.21 lb. Lesco Elite 0-0-50 Low Bidder 5-10-17 Ronstar .95%+ Howard Fertilizer $0.4885 lb. Low Bidder 6-6-6 - 40% Organic Atlantic FEC Fertilizer $0.0848 lb. Low Bidder 6-6-6 40% Organic Contains Secondaries Golf Ventures Inc. $0.064 lb. Bulk Low Bidder 7. 8-0-8 Greens Mix Lesco Inc. $0.25 lb. Lesco Elite 15-0-15 Tie Bid w/Parkway Research, Lesco is Closet to Delray 8. 12-0-0 Chelated Liquid Ag Systems $4.25 gal. Iron Div. of Douglass Super 12-0-0 plus Chelated Iron Low Bidder Diamond minimum shipping of 250 gal. too large a award to Liquid Ag 9. 12-0-6 Bulk Liquid Lykes Agri Sales $0.067175 lb. Low Bidder 10. 12-2-14 Southern Lesco Inc. Landscape & Ornamental $0.17 lb. Low Bidder 11. 8-10-10 Ornamental Lykes Agri Sales $0.124125 lb. LOw Bidder FERTILIZERS CONT .... ITEM # DESCRIPTION l 2. 13-2-13 Fertilizer w/Talstar 13. 13-3-13 Greens Mix 14. 13-3-13 Tree & Palm Fertilizer 15. 13-4-14 Greens Greens Fertilizer 16. 14-2-14 Mir¢o Greens & Tee 17. 14-14-14 Plus Minors for Shrubs 18. 14-14-14 Osmocote 19. 15-5-10 w/1% Ronstar 20. 15-5-15 Gra~ Fertilizer 21. 16-4-8 Premium w/minors 22. 16-4-8 with Minors VENDOR Lesco Inc. UNIT PRICE COST $0.318 lb. w/.69% talstar Lesco Inc. Lesco, Inc. Howard Fertilizer $0.256 lb. Lesco Elite 13-2-13 97% PPSCU $0.148 lb. Tropical 13-3-13 $0.35 lb. Parkway Research Golf Ventures $.2375 lb. .70 FE, 2.50 Mg 15 Free, 9.9 units Slow Release N $0.222 lb. Diamond R. Fertilizer Howard FertiliZer $0.56 lb. 15-15-15 4.0 mg .02 fe, 3 month Luxacote $.535 lb. Univar USA Lesco Inc. $0.147 lb. iron 3% $0.122 lb. 25% PPSCU Lesco Inc. $0.102 lb. Lesco 16-4-8 All Chemicals COMMENTS Low Bidder Low Bidder, Parlovay Bid an alternate, award to Lesco Low Bidder Low Bidder - Golf minimum shipping of 4 tons too large Low Bidder Low Bidder Low Bidder Low Bidder Low Bidder Low Bidder - Atlantic minimum shipping of 2 tons too large - award to Lesco Low Bidder FERTILIZERS CO~,T .... ITEM # DESCRIPTION 23. 16-4-16 Greens Mix VENDOR Lesco Inc. UNIT PRICE COST COMMENTS $0.25 lb. Low Bidder Lesco 15-0-15 Elite 24. 16-25-12 Turf Starter Fertilizer 25. 1%1-10 Greens Grade Fertilizer Howard Fertilizer Howard Fertilizer $0.126 lb. Low Bidder $0.303 lb. Low Bidder - Lesco - Bid a substitute item- Award to Howard 26. 17-4-6 Weed & Lesco Inc. Feed w/.76% Atrizine $0.162 lb. Lesco 20-2-19 w/-0.92% Atrazine Low Bidder 27. 28. 29. 30. 18-2-9 Micro Lesco Inc. Greens & Tee Mixture 1%0-19 Pre- Emergent Weed Control 20-2-10 Professional Tuff Fertlizer 20-20-20 Water Soluble Powder Lesco Inc. Howard Fertilizer & Chemical Co. Lykes Agri Sales $0.25 lb. Lesco 21-4-11 Elite $0.279 lb. Lesco 19-0-19 w/1.31% Pre-M $0.127 lb. $0.45 lb. Sungro Soluble Plant Food Low Bidder Low Bidder Low Bidder Low Bidder 31. 32. 33. 34. 21-0-0 Bulk Liquid 21-0-0 Sulfate of Ammonia 214-11 Grees Mix 22-0-22 Lykes Agri Sales Atlantic FEC Fertilizer I.~sco Inc. Lesco Inc. $0.06 lb. $0.1062 lb. $0.25 lb. $0.165 lb. Lesco 19-0-19 75% PPSCU Low Bidder Low Bidder Low Bidder Low Bidder 35. 24-5-1 t (St. Augustine and Bahia Fert) Lesco Inc. $0.129 lb. Lesco 24-5-11 50% PPSCU Low Bidder FERTILIZERS CONT ........ ITEM # DESCRIPTION 36. 25-3-10 Turf Fertilizer plus Iron 37. 29-3-5 Fertilizer w/Dursban 38. 29-3-5 St. Augustine Weed Contron 39. Liquid Micro- nutrient Soil Supplement 40. Milorganite 41. Step Hi Mag VENDOR Lesco Inc. Univar USA UNIT PR.ICE COST $0.123 lb. Lesco 28-5-12 35% PPSCU $0.35 lb. COMMENTS Low Bidder Sole Bidder Lesco Inc. Lesco Inc. Lesco Inc. Agro Distribution $0.198 lb. Lesco 22-3-11 Mini w/1.05% atrazine $4.39 gal. Chelated Iron Plus Or; $245.00 for 55 gal drum $0.11 lb. Lesco 6-3-0 Elite $0.67 lb. Low Bidder Low Bidder - Liquid AG System- minimum shipping Size too large 500 gal. award To Lesco Tie Bid with Agro, award to Lesco, closet to Dekay Low Bidder C~ :3: m 0 m m I11 I-: f m ~ 0~ Requested City Commission Meeting Dates [] December 3,2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 NATURE OF AGENDA ITEM VII.-CONSENT AGENDA ITEM B.5 CITY OF BOYNTON BEACI AGENDA ITEM REQUEST FOR vt Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting; Dates [] February4,2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 2 l, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon March 3, 2003 (Noon) [] Administrative [] Development Plans [] Consent Agenda [] New Business -- [] Public Hearing [] Legal - [] Bids [] Unfinished Business [] Announcement [] Presentation -- [] City Manager's Report RECOMMENDATION: Motion to approve and accept proposal from BAE Systems ADR Inc. furnishing digital ortho photography based upon low altitude photography for the City and the Utilities Service Area; by piggy-backing Palm Beach County Contract no. R2001-1523 dated September 11, 2001. Total project cost is $66,915.00 EXPLANATION: The images produced through this project will be useful to the City enterprise-wide, including the CRA. The proposed work will benefit the City's GIS Initiative by providing updated images for inclusion into the GIS digital database, the City's GIS Internet web site, the City's Intranet web site and the City Kiosk's in various locations around Boynton Beach. The project will provide photogrammetric digital ortho photography (based upon negatives produced at a scale of 1"=500'). The Palm Beach County aerial photography is at 1"=800' which is adequate for planning level analysis, but does not meet the accuracy requirements of the City Departments. This ortho photography will be more accurate than that previously obtained from Palm Beach County, and will provide a greater resolution of details, having a pixel dimension of 0.5' (6 inches), providing 6" horizontal accuracy matching the city's digital vector land-base. This proposed project will be photographed in the late Winter/early Spring of 2003, and will provide the City with up-to-date images. The selection of BAE Systems/ADR Inc. is based upon the RFQ done by Palm Beach County (see attached) in accordance with Consultants Competitive Negotiations Act, and upon their past proven performance in providing high quality ortho photography. PROGRAM IMPACT: Maintaining up-to-date ortho images on the City's Internet, Intranet and GIS database verifies the credibility, accuracy and timeliness of the City's databases to the residents, city staff, CRA and private enterprise. S:\BULLETIN~ORMSkAGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FISCAL IMPACT: $49,809 of the project's cost will be funded from the GIS budget (account # 001-1511-513-49-17) as approved by the City Commission. The remaining funds of $17,106 will come from the Utilities renewal and replacement fund (account nos. 405-5000-590-96-02 WTR 069, 405-5000-590-96-04 SWR 069, & 405-5000-590-96-07 STM 015). Sufficient funds are available for both activities. ALTERNATIVES: Do not proceed with the ortho photography at this time and continue to use the County's photography that was last updated in the Spring of 1999. Palm Beach County updates the Boynton Beach aerial photography every third year. The next update for our area will be 2005. DepUty Director of Financial Services , City Manager's Signature Procurement Services City Attorney / Finance / Human Resources S:~BULLETINWORMS~AGENDA ITEM REQUEST FORM.DOC December 26, 2002 Regina L. Hagger, AICP, ASLA GIS Coordinator City of Boynton Beach 5469 W. Boynton Beach Boulevard Boynton Beach, FL 33437 Reft Photogrammetric Georeferenced Digital Orthophotography to cover the entire service area of the City of Boynton Beach the total of 18,718.58 acres. ADR File: E-5927 A, A-l, B, B-l, G, G-1 B-2, -H, H-l, H-2 Dear Ms. Hagger: Responding to our recent communication and your request, we are pleased to submit this proposal to provide complete digital orthophoto coverage of the combined area of the City and its Service Area, which we designate as the INITIAL PROJECT. The total mapping area includes all 18,718.58 acres (eighteen thousand seven hundred and eighteen acres) and will consist of georeferenced digital orthophotography designed to meet horizontal accuracy. The orthophotography will be generated using new 1"=500' black and white aerial photography totaling 194 exposures. We propose to perform the services described in this proposal in conjunction with the contract between the Board of Commissioners of Palm Beach County, Florida and BAE SYSTEMS entitled "Contract for Consulting/Professional Services" Number 112001 1523 dated September 11, 2001. Description of the Digital Orthophotography Production Procedure: Digital orthophotography provides orthogonal (planar) representation of the earth, by rectifying the aerial photography. The ortho-rectification process eliminates distortions always present in vertical aerial photography. Ortho-rectification allows all visible features in the aerial imagery to be placed and viewed in their correct position on the approximation of the earth's surface. Generation of the digital orthophotos maintains two major advantages as compared to traditional "photorectification": · It provides digital files of the photo images (rasters) that may be displayed on the computer screen for use by all of the City's Departments. · The rectification results in true horizontal dimensions with an accuracy of 0.75'. BAE SYSTEMS ADR 280 Kappa Drive Pittsburgh PA 15238 USA Telephone (412) 967-9577 Fax (412) 967-9564 City of Boynton Beach, FL Regina L. Hagger December 26, 2002 Page 2 ADR File: E-5927A, A-l, B, B-l, G, G-1 B-2, H, H-1, H-2 The highlights of the digital orthophotography procedure are as follows: 3. 4. 5. o o The base data will consist of new 1 '=500' black and white aerial photography to be exposed under ideal atmospheric conditions The geodetic control used for the original mapping project will be transferred to the new photography maintaining consistency Analytical aerotriangulation will be performed on the entire project area The continuous tone photographs will be converted into digital imagery using BAE SYSTEMS ADR's DSW-300 scanner A Digital Terrain Model (DTM) will be prepared using BAE SYSTEMS ADR's Automated Terrain Extraction (ATE) software tools and the intervention of experienced photogrammetrists. The DTM is a close approximation of the shape of the earth and will be used to support orthorectification requirements The DTM data will be edited and translated from KORK and other software via Terra-Model. BAE SYSTEMS ADR has created numerous automated quality control/quality analysis software programs to ensure the integrity of the DTM data. Our photogrammetrists also conduct visual checks of all data flagged as containing errors and make corrections if required. After processing and quality checking the data it will be translated into Intergraph 3-D design file format. A TIN surface model will be generated with the approximate x-y interval to support orthorectification at the mapping scale Using the above data including camera calibration and focal length, final orthorectification will be accomplished on a pixel-by-pixel basis. The terrain will be depicted by creating a fully differentially rectified raster image, in map accurate format, for display on the computer screen The 0.5' pixel size Ground Sample Distance digital raster images will be provided to the City as black and white TIFF imagery with .the headers on CD ROM or other agreed upon media The new digital orthophotography digitized to +0.75' horizontal accuracy from photography exposed at the altitude of 3000 above MSL will result in quality image superior to the orthophotography images produced from 1"=800' negative scale, exposed at the altitude of 4800; furthermore, the 0.5' pixel size Ground Sample Distance digital orthophoto imagery will provide a photographic detail that will allow most ground objects to be well discerned. City of Boynton Beach, FL Regina L. Hagger December 26, 2002 Page 3 ADR File: E-5927A, A-l, B, B-l, G, G-1 B-2, H, H-1, H-2 Digital orthophoto imagery will be a versatile tool with multiple uses and benefits for the Utilities Department and for all the rest of the City's departments including, among others: · Community Development · Housing · Police and Fire Departments We propose to complete the work and services described above approximately 3 to 4 months after the completion of the new photography. BAE SYSTEMS ADR will submit invoices monthly, based upon services completed in accordance with the Description of the Photogrammetric Digital Orthophotography Procedures. The fee and rates of this proposal remains firm for the anticipated approximately 5 months of time to complete the project from the date of the authorization to proceed. It is BAE SYSTEMS sincere desire to be an effective contributor to the City's digital landbase the GIS and related activities. It is most important to emphasize the quality of the negatives, which is dependent on the timing of the flight mission. We are presenting this proposal hoping to have the opportunity to be part of the City's Mapping and GIS team and are determined to complete the project successfully on time to earn the City's full satisfaction. Very truly yours, Louis Komondi Regional Manager CC~ Mr. Peter Mazzella Deputy Utilities Director Exhibit: Schedule of Fees City of Boynton Beach, FL E5927A, A-l, B, B-l, G, G-l, G-2 H, H-l, H-2 December 26, 2002 SCHEDULE OF FEES Photogrammetric Engineering Services to provide Georeferenced Digital Orthophotography to cover the entire service area of the City of Boynton Beach the combined City and outside of the City the unincorporated area total of 18,718.58 Acres. PROJECTS BASED ON USING 1"=500' PHOTOGRAPHY E-5927 H E-5927 H-1 Aerial Photography: For City's Entire Area combined total of 18,718.58 acres and Index, 10 Flight Lines, and 194 Exposures Digital Orthophotography: For the City's Entire Service Area (City's Area and Outside City Areas combined) Total of 18,718.58 Acres Project Prep. S.C. Analytics Transfer of GC. Landbase (DGN for Digital Ortho) Total of 184 Stereo Models Fee for the City of Boynton Beach $19,475. $ 47,440. $ 66,915. BAE SYSTEMS ADR 280 Kappa Drive Pittsburgh PA 15238 USA Telephone (412) 967-9577 Fax (412) 967-9564 DATE ESTIIVlATE NWMBER: 3.,lan.2003 RE: RATESHEET PlXED CO8T$: Aerial photogrephy: I set Gomct prim Photo Ifldox: NEW B/W 1"' SOO' I SET CONTACT PRINTS .......................................... t PHOTO INDEX DELIVERED AFTER SCANNING ............ ~UB TOTAL 10 I. INE8 194 tEXPS ..................... $'15,471.37 S727,~ HOURS RATE TOTAl. 28 $120,00 $$,360.00 16 $&O0 $80.00 23 $??.00 $1771.00 1M $72.00 $0,S4.8.00 98 $10.00 $1 ,a62,00 Senior Stereo Complllr: Stereo Compiler; Junior Stereo Compiler: Analy~l StoNe Plotter: la $61.60 $1,10T.00 ~ SS&SD $3,27G,00 86 $$0.00 $2,800.00 123 $21.60 $2,e44.~ Graphio~ Editor: 24 CADDIGIS Wed(station 24 $10.50 $1,440.00 $2s2.oo Digital Ortho Speohllet DI91tal Ortho Teohnlolan ~ Stunner $oftcopy Workstation 24 $T&gD $I,821 218 $60.00 $13,080.00 24 $29. S0 $8t2.00 t94 $1~,00 $3,686,00 SUB TOTAL $47,440,t0 GRAND TOTAL $66,~t4.34 EXHIBIT "B" CONFIDENTIAL (This/nformation for City Of Boynton Beach On/y) PROFESSIONAL SERVICES RATE SHEET STAFF AND EQUIPMENT BAE SYSTEMS ADR, Inc. November 15, 2002 POS ITION/EQUIPMENT Project Manager Certified Photogrammetrist Senior Stereo Compiler Stereo Compiler Junior Stereo Compiler Graphics Editor Analytics Specialist GIS Specialist Digital Ortho Specialist Digital Ortho Technician Computer, per hour CADD/GIS Workstation, per hour Analytical Stereo Plotter, per hour Softcopy Workstation, per hour B&W Scanner, per hour Color Scanner, per hour BILLABLE RATE 120.00 77.00 61.50 58.50 50.00 60.00 72.00 97.00 75.90 60.00 5.50 10.50 21.50 19.00 25.50 30.00 *These rates will be effective for one year. At the end of each year an increase of 5% will be applied. Memorandum RECEIVED 4ffV 1 3 2002 pROCUREMENT ~ ER~vtCF..'~ CC: From: Date: Re: Bill Atkins Peter Mazzella, Peter Wallace, Cathy McDeavitt Regina Hagger~ 11/12/02 Digital Ortho Agenda Item for 12/3/02 Commission Agenda As we discussed over the phone today, I am submitting an Agenda Item Request form for the Digital Ortho Photography Update. This is an update of the City's existing digital ortho photography. I have attached the agenda information from the previous contract. Attached you will f'md the following items to expedite the agenda item: · Completed Agenda Item request form, · Price quote dated 8/31/02 from BAE Systems ADR, · Agenda Item dated 11/6/2001 for the 2002 Aerial Photo updates including the contract price; and · Palm Beach County Contract for Consulting/Professional Services. If you have any questions about this item, please call me at extension 6064 or Pete Mazzella at 6404 $EP-~I-2001 lO:Z6 FRO~PaIm Bch Cty I$$ - 8th FL 561 355 348~ T-168 P.OOZ/O03 ' R2001 CONTRACT FOR CONSUL'I/NGIPROFP.,SSIONAL SERVICES This Contract is made as of 1~ __~ day of $~n f. I ~ 2001, by and between p~Im Beach County, a Political Subdivision 0fThe State of Florida, by .~d ~brough ks Board of Commi~_si0ners, hereinafter re~rred to as the COUNTY, and ADR a corporation authorized to do business in the State of Florida, here~,-fter referm, d to as the CONSULTANT, whoscF~leralI. D. or Social Seeurity--mheris 22-! 906664 In consideration of thc muP,~l promises contained herein, the COUNTY and the CONSULTANT alp~e as follows: ART~CL]~ 1 - SERTIC~ The CONSULTANT~ re~poasibgity uacl~ thil Conll'~t i8 ~0 pl'o¥id~ thc CO~ with professional/comsulta~n se.,wices for plania~t~ and ~ orth.._o photography mapp/ng goods and services as r~xlui/cd for the COUNTY'S Geographic Tnt'ormaflon S~mm (GIS). Upon t~lUe-~, bf ga: COUNTY'S r~pmscnt_-__Cive, the CONSULTANT will provide the COUNTY witha wfinea firm price proposal and sctzgnle for each proposed Task Order. The CONSULTANT is awaxc that thc COUNTY h._e e~tercfl into conWaotS with other ~ for _dmg.r service$ and th_qt the COUNTY may request proposals from others for each proposed Task Order, or ma7' negotiate individual Task Orders directly with any of the pot~ suppliers without requestiag co~g proposals f~m the CONSULTANT. The CONSULTANT h.~ not beea ~,srsnreed ~ny miuimun amount of work under this Conwact .~.d th~ COUNTY wffi award Task Orders ss are det~-r.-.:.-~,d, in the sole judgement of the COUNTY, to be in its be,st ~ T.sk Orders will be in su~.~ny the form of EXHIB1T A, de.scn~ th~ wodr to bc performed, thc schedule for pcdormancc, and the firm fixed price based on ~ set forth in i~-I[BIT B and other costs to be used to dctcrm~ the ~m~t price of Thc Task Order, wiflx a "not to exceed" amo..t, Task Orders of le. ss than $100,000 wgl be authorized by thc County AdmiDim-~or or his designee. Task Orders of $100,000 or more will reqtdr~ approval by thc Board of County Commissioners. Th~ COUNTY'S reprcseatagve/l;~i-~on durins the perfor~,-ce of t_hts Conuact shall be Kelly Ratc~, Countywide CtIS Coordinator, tel~m no. 355-4275. The CONSULTANT'S ~i~hon during th~ performance of thk Contract ~hs]1 nr, h~.',.-~ ,?. ]q~.~.y: ~ir_ Sal~s & Market. mle~holl~ no. 856-663-7200 ARTICLe- 2. scm~___ULE The ip!fi.lU~m ofth~q ConUact sb_~11 comme, ll~ oDAIIgust 21, 2001 and tcrmina~ Angv.~ 20, 2003. The COUNTY may, at its Option, cxIend the Contract for up to tluce (3) additional one (1) year periods, upon written notice to the CONSULTANT. No Task Orders may be issued following expiration of the Contract and all open Task Orders shall be completed in accordance with their applicable schedules. ARTICLE 3 - PAYMENTS TO CONSULTANT mo The COUNTY will issue Task Orders for specific projects under this Contract. The CONSULTANT shall submit a proposal for each Task Order to include all services and materials. The CONSULTANT shall notify the COUNTY's representative in writing when 90% of the amount has been reached. The remaining I0% will be rendered upon receipt of the final deliverables outlined in the Task Order. The CONSULTANT will bill the COUNTY on a monthly basis, or as otherwise provided, for services rendered toward the completion of the Task Order. Where incremental billings for partially completed items is permitted, the total billings shall not exceed the estimated percentage of completion as of the billing date. Bo Invoices received from the CONSULTANT pursuant to tkis Contract will be reviewed and approved by the COUNTY's representative, to verify that services have been rendered in conformity with the Contract. Approved invoices will then be sdnt to the Finance Department for payment. Invoices will normally be paid within thirty (30) days following the COUNTY representative's approval. Final Invoice: In order for both parties herein to close their books and records, the CONSULTANT will clearly state "final invoice" on the CONSULTANT'S final/last billing to the COUNTY. This shall constitute CONSULTANT'S certification that all services have been properly performed and all charges and costs have been invoiced to Palm Beach County. Any other charges not properly included on this final invoice are waived by the CONSULTANT. ARTICLE 4 - TRUTH-IN-NEGOTIATION CERTIFICA~ Signature of tiffs Contract by the CONSULTANT shall also act as the execution of a truth-in- negotiation certificate certifying that the wage rates (EXHIBIT B), over-head charges, and other costs used to determine the compensation provided for in this Contract are accurate, complete and. current as of the date of the Contract and no higher than those charged the CONSULTANT'S most favored customer for the same or substantially similar service. The said rates and costs shall be adjusted to exclude any significant sums should the COUNTY determine that the rates and costs were increased due to inaccurate, incomplete or noncurrent wage rates or due to inaccurate representations of fees paid to outside consultants. The COUNTY shall exercise its rights under this Article 4 within three (3) years following final payment. 2 ARTICLE 5 - TERMINATION This Contract may be terminated by the CONSULTANT upon sixty (60) days' prior written notice to the COUNTY's representative in the event of substantial failure by the COUNTY to perform in accordance with the terms of this Contract through no fault of the CONSULTANT. It may also be terminated, in whole or in part, by the COUNTY, with or without cause, immediately upon written notice to the CONSULTANT. Unless the CONSULTANT is in breach of this Contract, the CONSULTANT shall be paid for services rendered to the COUNTY'S sa~faction through the date of termination. After receipt of a Termination Notice and except as otherwise directed by the COUNTY the CONSULTANT sha/l: A. Stop work on the date and to the extent specified. B. Terminate and settle all orders and subcontracts relating to the performance of the terminated work. C. Transfer all work in process, completed work, and other materials related to the terminated work to the COUNTY. D. Continue and complete all parts of the work that have not been terminated. ARTICLE 6 - PERSONNEL The CONSULTANT represents that it has, or will secure at its own expense, all necessary personnel required to perform the services under this Contract. Such personnel shall not be employees of or have any contractual relationship with the COUNTY. All of the services required hereinunder shall be performed by the CONSULTANT or under its supervision, and all personnel engaged in performing the services shall be fully qu,lified and, if required, authorized or permitted under state and local law to perform such services. Any changes or substitutions in the CONSULTANT'S key personnel, as may be listed in EXHIBIT "B", must be made known to the COUNTY'S representative and written approval must be granted by the COUNTY's representative before said change or substitution can become effective. The CONSULTANT warrants that all services shall be performed by skilled and competent personnel to the highest professional standards in the field. All of the CONSULTANT'S personnel (and all Subcontractors) while on County premises will comply with all COUNTY requirements governing conduct, safety and security. ARTICLE 7 - SUBCONTRACTING The COUNTY reserves the right to accept the use of a subcontractor or to reject the selection of a particular subcontractor and to inspect all facilities of any subcontractors in order to make a determination as to the capability of the subcontractor to perform properly under this Contract. The CONSULTANT is encouraged to seek minority and women business enterprises for participation in subcontracting opportunities. If the CONSULTANT uses any subcontractors on this project the following provisions of this Article shall apply: If a subcontractor f, il.~ to perform or make progress, as required by this Contract, and it/s'necessary to replace the subcontractor to complete the work in a timely fashion, the CONSULTANT shall promptly do so, subject to acceptance of the new subcontractor by the COUNTY. The CONSULTANT agrees to abide by all provisions of the applicable M/WBE provisions of the Palm Beach County Code and understands that failure to comply with any of the requirements will be considered a breach of contract. The CONSULTANT understands that each minority and/or women owned firm ut~li~_ed on this contract must be.certified by Palm Beach County in order to be counted as M/WBE participation. The CONSULTANT further agrees to provide the Office of Small and Minority/Women Business Assistance with a copy of the CONSULTANT'S contract with any M/WBE su~)contractor or any other related documentation upon request. CONSULTANT understands the requirements to comply with the tasks and proportionate dollar amounts throughout the term of the contract as it relates to the use of M/WBE CONSULTANT will only be permitted to replace a certified M/WBE subcontractor who is unwilling or unable to perform. Such substitutions must be done with other certified M/WBE in order to maintain the M/WBE percentages estab~hed in this contract. If CONSULTANT cannot find a certified M/WBE to replace the originally proposed M/WBE, the CONSULTANT must establish it has exercised good faith efforts in an attempt to do so. Requests for substitutions of M/WBE must be submitted to the COUNTY's representative, with a copy to the COUNTY Office of Small and Minority/Women Business Assistance. The CONSULTANT understands that he/she is prohibited from malting any agreements with the MFvVBE La which the IVI/WBE promises not to provide sub-contractors quotations to other bidders or potential bidders. The CONSULTANT agrees to maintain all relevant records and information necessary to document compliance with the applicable M/WBE provisions of the Palm Beach County Code, as amended, and will allow the COUNTY to inspect such records. ARTICLE 8 - FEDERAL AND STATE TAX The COUNTY is exempt from payment of Florida State Sales and Use Taxes. The COUNTY will sign an exemption certificate submitted by the CONSULTANT. The CONSULTANT shall not be 4 exempted from paying sales tax to its suppliers for mater/als used to fulfill contractual obligations with the COUNTY, nor is the CONSULTANT authorized to use the COUNTY'S Tax Exemption Number in secur/ng such mater/als. The CONSULTANT shall be responsible for payment of its own and its share of its employees' payroll, payroll taxes, and benefits with respect to this contract. ARTICLE 9 - AVAILABILITY OF FUNDS, The COUNTY'S performance and obligation to pay under this contract for subsequent fiscal year's is contingent upon annual appropriations for its purpose by the Board of County Commissioners. ARTICLE I0 - INSURANCE A. CONSULTANT shall, at its sole expense, agree to maintain in full force and effect at all times during the life of this Contract, insurance coverages and limits (including endorsements), as described herein. The requirements contained herein, as well as COUNTY'S review or acceptance of insurance maintained by CONSULTANT are not intended to and shall not ia any manner limit or quali~y the liabilities and obligations assumed by CONSULTANT under the contract. B. Commercial General Liability CONSULTANT shall maintain C°mmercial GeneralLiability at a limit of liability not less than $500,000 Each Occurrence. Coverage shall not contain any endorsement excluding Contractual Liability or Cross Liability unless granted in writing by County's Risk Management Department. CONSULTANT shall provide this coverage on a primary basis. C. Business Automobile Liabili~ CONSULTANT shall maintain Business Automobile Liability at a limit of liability not less than $500,000 Each Occurrence for all owned, non- owned and hired automobiles. In the event CONSULTANT doesn't own any automobiles, the Business Auto Liability requirement shall be mended allowing CONSULTANT to agree to maintain only Hired & Non-Owned Auto Liability. This amended requirement may be satisfied by way of endorsement to the Commercial General Liability, or separate Business Auto coverage form. CONSULTANT shall provide this coverage on a primary basis. D. Worker's Compensation Insurance & Employers Liabili~ CONSULTANT shall maintain Worker's Compensation & Employers Liability in accordance with Florida Statute Chapter 440. CONSULTANT shall provide this coverage on a primary basis. E. Professional Liabillt_y. CONSULTANT shall maintain Professional Liability, or equivalent Errors & Omissions Liability at a limit of liability not less than $1,000,000 Per Occurrence. When a self-insured retention (SIR) or deductible exceeds $10,000, COUNTY reserves the right, but not the obligation, to review and request a copy of CONSULTANT'S most recent Fo Jo annual report or audited financial statement. For policies written on a "Claims-Made" basis, CONSULTANT shall maintain a Retroactive Date prior to or equal to the effective date of this Contract. In the event the policy is canceled, non-renewed, switched to an Occurrence Form, retroactive date advanced, or any other event triggering the right to purchase a Supplement Extended Reporting Period (SERP) during the life of this Contract, CONSULTANT shall purchase a SERP with a minimum reporting period not less than 3 years. CONSULTANT shall provide this coverage on a primary basis. Additional Insured CONSULTANT shall endorse the COUNTY as an Additional Insured with a CG 2026 Additional Insured - Designated Person or Organization endorsement, or its equivalent, to the Commercial General Liability. The Additional Insured endorsement shall read "palm Beach County Board of County Commissioners, a Political Subdivision of the State of Florida, its Officers, Employees and Agents." CONSULTANT shall provide th~, Additional Insured endorsements coverage on a primary basis. Waiver of Subrogation CONSULTANT hereby waives any and all rights of Subrogation against the County, its officers, employees and agents for each required policy. When required by the insurer, or should a policy condition not permit an insured to enter into a pre- loss agreement to waive subrogation without an endorsement, then cONSULTANT shall agree to notify the insurer and request the policy be endorsed with a Waiver of Transfer of rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which a condition to the policy specifically prohibits such an endorsement, or voids coverage should CONSULTANT enter into such an agreement on a pre-loss basis. Certificate(s) of Insuranc.e_ Prior to execution of thi~ Contract, CONSULTANT shall deliver to the COUNTY a Certificate(s) of Insurance evidencing that all types and amounts of insurance coverages required by this Contract have been obtained and are in full force and effect. Such Certificate(s) of Insurance shall include a minimum thirty (30) day endeavor to notify due to cancellation or non-renewal of coverage. Umbrella or Excess Liabilit~ If necessary, CONSULTANT may satisfy the minimum limits required above for either Commercial General Liability, Business Auto Liability, and Employer's Liability coverage under Umbrella or Excess Liability. The Umbrella or Excess Liability shall have an Aggregate limit not less than the highest "Each Occurrence" limit for either Commercial General Liability, Business Auto Liability, or Employer's Liability. The COUNTY shall be specifically endorsed as art"Additional Insure .d." on the Umbrella or Excess Liability, unless the Certificate of Insurance notes the Umbrella or Excess Liability provides coverage on a "Follow-Form" basi~. Right to Review COUNTY, by and through its Risk Management Department, in cooperation with the contracting/monitoring department, reserves the right to review, modify, reject or accept any required policies of insurance, including limits, coverages, or endorsements, herein from time to time throughout the term of this Contract. COUNTY reserves the right, but not the obligation, to review and reject any insurer providing coverage because of its poor f'mancial condition or failure to operate legally. ARTICLE 11 - I~IDEMNIFICATION CONSULTANT shall protect, defend, reimburse, indemnify and hold COUNTY, its agents, employees and elected officers harmless from and against all claims, liability, expense, loss, cost, damages or causes of action of every kind or character, including attorney's fees and costs, whether at trial or appellate levels or otherwise, arising during and as a result of their performance of the terms of this .Contract or due to the acts or omissions of CONSULTANT. ARTICLE 12 - SUCCI~SSORS AND ASSIGNS The COUNTY and thc CONSULTANT each binds itself and its partners, successors, executors, administrators and assigns to the other party and to the partners, successors, executors, administrators and assigns of such other party, in respect to all covenants of this Contract. Except as above, neither the COUNTY nor the CONSULTANT shall assign, sublet, convey or transfer its interest in this Contract without the prior written consent of the other. Nothing herein shall be construed as creating any personal liability on the .part of any officer or agent of the COUNTY, nor shall it be construed as giving any rights or benefits hereunder to anyon~ other than the COD'NTY and the CONSULTANT. ARTICI.E 13 - REMEDIES This Contract sb~ll be governed by the laws of the State of Florida. Any legal action necessary to enforce the Contract will be held in Palm Beach County. No remedy herein conferred upon any party ~s rote .... . hereunder or now or hereafter ex,sung at law or and shall be in addition to every other remedy given in equity, by statute or otherwise. No single or partial exercise by any patty of any right, power, or remedy hereunder shall preclude any other or fimher exercise thereof~ ARTICLE 14 - CONFLICT OF INTERF~T The CONSULTANT represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder, ~ provided for in Chapter 112, Part III, Florida Statutes. The CONSULTANT further represents that no person having any such conflict of interest shall be employed for said performance of services. The CONSULTANT shall promptly notify the COUH'I~'s representative, in writing, by certified mail, of all' potential conflicts of interest of any prospective business association, interest or other circumstance which may influence or appear to influence the CONSULTAHT'S judgement or quality 7 of services being provided hereunder. Such written notification shallidentify the prospective business association, interest or circumstance, the nature of work that the CONSLrLTANT may undertake and request an opinion of the COUNTY as to whether the association, interest or circumstance would, in the opinion of the COUNTY, constitute a conflict of interest if entered into by the CONSULTANT. The COUNTY agrees to notify the CONSULTANT of its opinion by certified mail within thirty (30) days of receipt of notification by the CONSULTANT. If, in the opinion of the COUNTY, the prospective business association, interest or circumstance would not constitute a conflict of interest by the CONSULTANT, the COUNTY shall so state in the notification and the CONSULTANT shall at its option, enter into said association, interest or circumstance and it shall be deemed not in conflict of interest with respect to services provided to the coUNTY by the CONSULTANT under the terms of this Contract. ARTICLE 15 - EXCUSABI.E DELAYS The CONSULTANT shall not be considered in default by reason of any failure in performance if such failure arises out of causes reasonably beyond the control of the CONSULTANT or its subcontractors and without their fault or negligence. Such causes include, but are not limited to, acts of God, force majeure, natural or public health emergencies, labor disputes, freight embargoes, and abnormally severe and unusual weather conditions. ~ Upon the CONSULTANT'S request, the COUNTY shall consider the facts and extent of any failure to perform the work and, if the CONSULTANT'S failure' to perform was without it or its subcontractors fault or negligence, the Contract Schedule and/or any other affected provision of this Contract shall be revised accordingly, subject to the COUNTY'S rights to change, terminate, or stop any or all of the work at any time. ARTICLE 16 - ARREARS The CONSULTANT shall not pledge the COUNTY'S credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgement, lien, or any form of indebtedness. The CONSULTANT further wan'ants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Contract. ARTICLE 17 ' DISCLOSURE AND OWNERSHIP OF DOCUMENTS The CONSULTANT shall deliver to the COUNTY's representative for approval and acceptance, and before being eligible for final payment of any amounts due, all documents and materials prepared by and for the COUNTY under this Contract. To the extent allowed by Chapter 119, Florida Statutes, all written and oral information not in the public domain or not previously known, and all information and data obtained, developed, or supplied by the COUNTY or at its expense will be kept confidential by the CONSULTANT and will not be disclosed to any other party, directly or indirectly, without the COUNTY'S prior written consent unless required by a lawful court order. All drawings, maps, sketches, programs, data base, reports and other data developed, or purchased, under this Contract for or at the COUNTY'S expense shall be and remain the COUNTY'S property and may be reproduced and reused at the discretion of the COUNTY. All covenants, agreements, representations and warranties made herein, or otherwise made in writing by any party pursuant hereto, including but not limited to any representations made herein relating to disclosure or ownership of documents, shall survive the execution and delivery of this Contract and the consummation of the transactions contemplated hereby. ARTICLE 18 - INDEPENDENT CONTRACTOR RELATIONSHIP. The CONSULTANT is, and shall be, in the performance of all work services and activities under this Contract, an Independent Contractor, and not an employee, agent, or servant of the COUNTY. Ail persons engaged in any of the work or services performed pursuant to this Contract shall at all times, and in all places, be subject to the CONSULTANT'S sole direction, supervision, and control The CONSULTANT shall exercise control over the means and manner in which it and its employees perform the work, and in all respects the CONSULTANT'S relationship and the .relationship of its employees to the COUNTY shall be that of an Independent Contractor and no..t as employees or agents of the COUNTY. The CONSULTANT does not have the power or authority to bind the COUNTY in any promise, agreement or representation. ARTICLE 19 -'CONTINGENT FEES_ The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Contract and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, gifx, or any other consideration contingent upon or resulting from the award or making of this Contract. ARTICLE 20 - ACCESS AND AUDITS. The CONSULTANT shall maintain adequate records to justify all charges, expenses, and costs incurred in estimating and pedorming the work for at least three (3) years, after completion or termination of this Contract. The COUNTY shall have access to such books, records, and documents as required in this section for the purpose of inspection or audit during normal business hours, at the CONSULTANTS place of business. ARTICLE 21 - NONDISCRIMINATION The CONSULTANT warrants and represents 'that all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, 9 marital status, or sexual orientation. ARTICLE 22 - AUTHORITY TO PRACTICE The CONSULTANT hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business, and that it will at all times conduct its business activities in a reputable manner. Proof of such licenses and approvals shall be submitted to the COUNTY's representative upon request. ARTICI.E 23 - SEVERABILITY.. If any term or provision of this Contract, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Contract, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. ARTICLE 24- PUBLIC ENTITY CRIMES.. As provided in F.S. 287.132-133, by entering into this contract or performing any work in furtherance hereof, the CONSULTANT certifies that it, its aftiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Se~ within tho 36 months immediately preceding the date hereof. This notice is required by F.S. 287.133(3)(a). ARTICLE 25 - MODIFICATIONS OF WORK The COUNTY reserves the right to make changes in Task Orders, including alterations, reductions therein or additions thereto. Upon receipt by tho CONSULTANT of the COUNTY'S notification of a contemplated change, the CONSULTANT shall, in writing: (1) provide a detailed estimate for the increase or decrease in cost due to the contemplated change, (2) notify the COUNTY of any estimated change in the completion date, and (3) advise the COUNTY if the contemplated change shall affect the CONSULTANT'S ability to meet tho completion dates or schedules oftht~ Contract. If the COUNTY so instructs in writing, the CONSULTANT shall suspend work on that portion of the Task Order affected by a contemplated change, pending the COUNTY'S decision to proceed with the change. If the COUNTY elects to make the change, the COUNTY shall initiate a Contract Amendment and the CONSULTANT shall not commence work on any such change until such written amendment is signed by the CONSULTANT and approved ~i_nd executed on behalf of Palm Beach County. l0 ARTICLE 26 - NOTICE_ All notices required in this Contract shall be sent by certified mail, return receipt requested, hand delivery or other delivery service requiring signed acceptance. If sent to the COUNTY, notices shall be addressed to: Kelly Ratchinsky ISS - Countywide GIS Coordination 301 N. Olive Ave., 8~ Floor West Palm Beach, FL 33401 With copy to: CountY Attorney Palm Beach County Attorney's Office 301 North Olive Ave. West Palm Beach, Florida 33401 If sent to the CONSULTANT, notices shall bo addressed to: Robert J. Hickey, Dir. of Sales & BAE SYSTEMS ADR Inc. ~R~ mmmmewme ~igh~y Pennsauken, NJ 08110 Marketing ARTICLE 27 - EN~TY F ONTRA L A REEMENT The COUNTY and the CONSULTANT agree that this Contract sets forth the entire agreement between the parties, and that there are no promise~ or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Contract may be added to, modified, superseded or Otherwise altered, except by written instnnnent executed by the parties hereto in accordance with Article 25- Modlficatlons of Work. SEP-Z1-ZO01 10:26 FROM-Palm Bch C~y I$$- ~th ;L 5~I 3~ 9482 T-168 P.~Og/O0~ F-640 IN wrrNF~$ WHEREOF, tim Board of Counq, Commissioners of Palm Beach County, Fl.orida h~.~ made and executed ~ Contract on beh.~ff ofth¢ COUNTY and CONSULTANT has hcreumo se, its hand th, day and yeax abov~ wrix~n. R 2 0 0 --~07..-': ..... '.. · --- ~..- '-..~ ~, PALM BEACH COUNTY ATTEST. F,, ..' .. DOROTHYH. WILI~i'&C4~'1~ ~a '~-~I BOARD SIONER~: : . . By: _.~~v/_./~__~.~__~ CONSULTANt: Didi__Rufer Company Name.. Marlo 0:., Chuliver Typ~ Nam. Brian Reeves Name (type or print) APPROVED AS TO FORM AND LEGAL SUFFICI~-NCY ~ ':. ,~" '..-~ i.i ,..-: By (corp.seai) .: :... ,,-.,..,. ,'" VP & General Manager Title " ......... .- /,%, .~: ~.'. : ,~.. ,., , . : ',,; ,_-:r~. 1~. -,, · ; Approved as to terms and conditions TASK TASK ORDER ACCOUNT %301 491 M016 3401 COUNTY CONTRACT MANAGER PROJECT NAME LOCATION ORDER EXHIBIT "A" CONSULTANT. CONTRACT PHONE TASK DESCRIPTION (we additional pages if necessarY) DELIVERABLES DUE DATE TASK ORDER TYPE *TOTAL AMOUNT $ RETAINAGE 10% *See attached sprea~heet dated TOTAL AMOUNT WITH W/MBE PARTICIPATION $ PROJECT MANAGER / CONTRACT MANAGER Signature Signature DATE DATE CONSULTANT Signature DATE CC: Irwin Jacobowitz, Contracts Development & Control Robert Busch, Information Systems Services Penny Anderson, ISS/Countywide'GIS 13 Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 January 21,2003 VII.-CONSENT AGENDA ITEM C.1 CITY OF BOYNTON BEAC AGENDA ITEM REQUEST FOr ,a Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office t ' February 4, 2003 January 21, 2O03 (Noon) [] February 18, 2003 February 3, 2003 (Noon) [] March 4, 2003 February 18, 2003 (Noon) [] March 18, 2003 March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Adoption of a Resolution prohibiting professional boxing, kick-boxing, and mixed martial arts within the jurisdictional boundaries of the City. EXPLANATION: It was recently announced that a professional boxing match is scheduled for January 24, 2003, at the Club Ovation night club. As a condition of promoting and holding a professional boxing match, a promoter must obtain from the Florida Boxing Commission a fight event permit. The Florida Boxing Commission is not authorized to issue a permit for an event in any City that has adopted by Ordinance or Resolution a ban on such events. The City has no current Ordinance or Resolution banning professional boxing. The intent of this Resolution is to satisfy the statutory requirement and hereafter prohibit professional boxing, kick-boxing, or mixed martial arts matches. Notwithstanding the state permitting issue, a professional boxing event at Club Ovation would violate City zoning and occupational license regulations. PROGRAM IMPACT: None FISCAL IMPACT: None ALTERNATIVES: Maintain the status quo and allow properly licen~e/~ayd/~tted professional boxing matches within the City boundaries. .x~{,t,k~f~.: ~. (..l;.,..L~ Department Head's Signature City Manager's Signature City Attorney ~ ' D~ t4~5~,,/' Department Name / City Attorr~/e~ ~'~ance / Human Resources S:~BULLETIN~ORMSkAGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R03- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, PROHIBITING ANY MATCH OR PROGRAM OF MATCHES OF PROFESSIONAL BOXING, KICK.BOXING OR MIXED MARTIAL ARTS WITHIN THE JURISDICTIONAL BOUNDARIES OF THE CITY; DIRECTING THE CITY CLERK TO FILE A COPY OF THIS RESOLUTION WITH THE FLORIDA STATE BOXING COMMISSION AND OTHER STATE AGENCIES WHICH ISSUE LICENSES AND PERMITS FOR MATCHES OF BOXING, KICKBOXING OR MIXED MARTIAL ARTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission finds that it is in the best interest of the health safety and welfare of the City, its residents, and businesses to prohibit any match or program of matches of professional boxing, kickboxing, or mixed martial arts within the jurisdictional boundaries of the City of Boynton Beach, Florida; and WHEREAS, it is the intent of this Resolution to prohibit, under the authority of §548.033, Florida Statutes, the issuance of a permit by the Florida State Boxing Commission or any other state regulatory agency for any match or program of matches of professional boxing, kickboxing, or mixed martial arts, within the jurisdictional boundaries of the City of Boynton Beach. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "WHEREAS" clause is hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. Section 2. Any match or program of matches of professional boxing, kickboxing or mixed martial arts within the jurisdictional boundaries of the City of Boynton Beach is prohibited. Section 3. The terms "match", "boxing", "kickboxing", "exhibition", "professional" and "mixed martial arts" shall be defined as those terms are defined in §548.002, Florida Statutes. Section 4. The City Clerk is directed to file a copy of this Resolution with the Florida State Boxing Commission and other state agencies which issue licenses and permits for matches of boxing, kickboxing or mixed martial arts. Section 5. The City Administration is authorized to execute documents necessary to effectuate the intent of this Resolution. S: \C A~X~.SO~Administrativ¢~Bo xmg. doc Section 6. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this __ day of February, 2003. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner ATTEST: Commissioner City Clerk S:',CAXP-ESOXAdn~nistr'ative~Boxin$.doc VZZ.-CONSENT AGENDA ITEM C.2 CITY OF BOYNTON BEAC AGENDA ITEM REQUEST FGs ,l Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January21, 2003 NATURE OF AGENDA ITEM Date Final Form Must be Turned in to City Clerk's Office Requested City Commission Meeting Dates Date Final Form Must be Turned in to CiW Clerk*s Office November 18, 2002 (Noon) [] February 4, 2003 January 21,2003 (Noon) December 2, 2002 (Noon) [] February 18, 2003 February 3, 2003 (Noon) December 16, 2002 (Noon) [] March 4, 2003 February 18, 2003 (Noon) January 6, 2003 (Noon.) [] March 18,. 2003 March 3, 2003 (Noon) RECOMMENDATION: [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report Motion to authorize full release of the remaining surety for the water system improvements for the project known as High Ridge Properties, in the amount of $921.45. EXPLANATION: The required water system improvements for this project have operated satisfactorily through the warranty period. The surety may now be released, and the amount of $921.45 refunded to the developer. PROGRAM IMPACT: None FISCAL IMPACT: None ALTERNATIVES: None. The City Code allows for full release after the warranty period has expired..~ Department Hea~i's Signature' ~ ' '~ity Manager's Signature UTILITIES Department Name City Attorney / Finance / Human Resources XC: Peter Mazzella (w/copy of attachments) Barbara Conboy " Mary Munro, Finance Dept. " File " S:\BULLET1NWORMSXAGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R03- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING A FULL RELEASE OF CASH SURETY TO HIGH RIDGE PROPERTIES, IN THE AMOUNT OF $921.45; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the required water system improvements for this project have operated satisfactorily through the warranty period; and WHEREAS, the City Commission, upon recommendation of staff, authorizes the release of the full cash surety on this project in the amount of $921.45; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, based upon the recommendation of staff, hereby approves the release of cash surety in the amount of $921.45 to High Ridge Properties. Section 2. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ~ day of February, 2003. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner ATTEST: Commissioner City Clerk S:\CALRESO\Letters of CreditXHigh Ridge Properties Cash Surety Release.doc DIRECT PAYMENT REQUISITION Please issue a check in the amount of $ 921.45 To: High Ridge Properties 2900 High Ridge Road Boynton Beach, FL 33426 For: Full release of cash surety for the project known as High Ridge Properties. Commission Approval: Requested by Peter V. Mazzella, Deputy Utilities Director Date January 17, 2003 Approvals: Dept. Head Finance Dept. City Manager 401 0000 220 99 00 921.45 $921.45 Requested City Commission Meeting Dates [] December 3, 2002 ] December 17, 2002 [] January 7, 2003 [] January 21, 2003 VII.-CONSENT AGENDA CITY OF BOYNTON BEAC ITEM C.3. AGENDA ITEM REQUEST FL Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) Do:cxnber 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission M~'ting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 2 I, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to authorize the purchase of 4 parcels of land from Nicholas J. Rostanzo in order to construct a series of retention ponds associated with the N.E. 7m to 10m Stormwater Improvement project. EXPLANATION: The Utilities Department is attempting to acquire a total of 17 different parcels of land from 12 private property owners for the purpose of building stormwater retention areas in the N.E. 7m to 10m Avenues neighborhood. To date, we have secured 9 of the needed 17 parcels, and have closed on 7 of them, with two closings pending (we are waiting to clear title). This agenda item is to authorize the purchase of four additional parcels from one more owner. Included with this packet is the lot map showing the location of the next 4 parcels to be acquired, a Negotiations Summary prepared by our Real Estate Administrator outlining the component monetary steps to the purchase, along with a copy of the appraisal for this purchase. With this purchase, we will have been successful at acquiring 13 of the 17 parcels necessary for moving this project forward. Unfortunately, we have not been very successful with the last 4 property owners for the last 4 parcels needed. In fact, very shortly, the City staff will most likely be coming to the City Commission recommending that we begin the eminent domain process on these remaining four parcels. That recommendation, however, will be made under separate cover. S:~BULLE'TINWORMS~S~GENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM PROGRAM IMPACT: Acquisition of these parcels will allow us to continue moving forward with the N.E. 7"~ to N.E. 10t' Avenue Stormwater Improvement Project. FISCAL IMPACT: The total amount for all 4 parcels is $216,000.00. Of that amount, $4,500.00 has already been placed in escrow, either as a non-refundable fee or as a 1~ refundable escrow deposit. Money is available in account 407-5000-590-96-07 to acquire all 4 parcels. Please be advised that the purchase price is 20% over the appraisal value. Therefore, since the purchase price exceeds the 10% threshold for purchasing property with public funds, it will take a super majority of the City Commission (4 out of 5 commissioners) to approve this purchase. The resolution authorizing this purchase has been written so. ALTERNATIVES: Not to authorize the purchase. Doing so, however, will end the N.E. 7"~ to N.E. 10~ Avenue Stormwater Improvement Project. Department Head ?~JSignature City Manager's Signature Utilities Department Department Name City Attorn~ / Finance / Human Resources S:~BULLETIN~ORMS~,AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R03- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORDA, AUTHORIZING BY A SUPER MAJORITY VOTE THE PURCHASE OF FOUR PARCELS OF LAND FROM NICHOLAS J. ROSTANZO TO CONSTRUCT RETENTION PONDS ASSOCIATED WITH THE NE 7m TO 10m AVENUE STORMWATER IMPROVEMENT PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Utilities Department is attempting to acquire a total of 17 different parcels of land from 12 private property owners for the purpose of building stormwater retention areas in the N.E. 7' to 10' Avenues neighborhood; and WItEREAS, a Negotiations Summary has been prepared by the City Real Estate istrator outlining the component monetary steps to the purchase of the four subject ~arcels, and an appraisal has been prepared for the subject parcels; and WItEREAS, the purchase price is 20% over the appraisal value, a super majority of :he City Commission (4 out of 5 commissioners) is required to approve this purchase; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being tree and correct and are hereby made a specific part of this resolution. Section 2. The City Commission does hereby authorize the purchase of 4 parcels of land from Nicholas J. Rostanzo in order to construct a series of retention ponds associated with the N.E. 7* to 10' Avenue Stormwater Improvement project in the amount of $216,000. Section 3. The City Administration is authorized to execute documents necessary to effectuate the intent of this Resolution. Section 4.. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this __ day of February, 2003. CITY OF BOYNTON BEACH, FLORIDA Mawr Vice Mayor Commissioner Commissioner ATTEST: Commissioner City Clerk S XCAhRg~O~,Admmi~ran''~q~-,°~ma~ ~ ' ~' ~ots.d~ THE LRB A_'~ 1424 South Andrews Avenue, Suite 200 Fort Lauderdale, Florida 33316 CITY OF BOYNTON BEACH Storm-Water Site Acc 08.43-45-22-21-000-0320 08.43-45-22-2 ~-O(X)-~ 0 08..43-4~-21-000-0300 08.43-45-22-2 ~ -000-0290 08-4,3.45-21-$2-003-0010 NW coma' o~ NE '/th St and NE 10~h Ave. NW comer of NE 7th St and NE 10th Ave. NW comer of NE 7th St. and NE 10~h Ave. NW comer of NE 7~ St. andNE 10~h Art SW comer ~ NE 7th St. and NE 10fl9 A~. Rostanzo, Nicholas J. Sr. Roetanzo, Nicholas J. Sr. Rostanzo, Nicholas J. Sr. Rostanzo, Nicholas d. Sr. Theodore 06-43-45-21-32-005-0010 08.43-45.21-32-005-0020 08-43-45-21-32-005-0030 08-43-45-22..03-001-0010 comer of NE 7th St. and NE 1._._._~_~ A~. SW comer o~ NE 7th St. and NE 8th A~e- SW comer ~ NE 7th St. and NE 8th Ave. SW com~ ~ NE 7th St. and NE 8th A~e. NW comer o~NE 71h St. and NE 7~ Ave. NW comer o~ NE 7th St and NE 7iff Ave. Gerhard Carsrud, Dale M & Ghislaine A Brow~, Robert P Mariana, James P. Marcellino Rose TR. Gatto, Salvatore EST. NW corner o~NE 7th SL and NE 7th A~. NW corner of NE 7th St and NE 769 A~e. Nvv corner ~__~NE 7th SW comer ~ NE 7th St. ~ & Susan G. Bills, Janols~Frank Nounder contract November 1, 2002 NEGOTIATION SUMMARY Seller's Position: Seller: Rostanzo, Nicholas J, Subject Property Location: Lots 29, 30, 31 and 32 of Lake Worth Mariner Village 2001 Assessed Value $73,440. (note: The 2001 sale will increase the 2002 assessed value. ) In October 2001, the subject property was acquired for a reported sum of $132,000. This property is not currently listed for sale. Through our negotiations, Mr. Rostanzo has offered to sell his property $216,000. Mr. Rostanzo is an out of state investor/developer, who believes the justification in support his figure is due to the loss of profit he would realize in developing the site with multi-family improvements. Mr. Rostanzo is of the opinion that if he had to walk away from this investment, he could stand to lose at least $200,000 in potential profit. Therefore he believes $216,000 covers his expenses to date and part of that potential profit. This final offedng to sell will expire on January 31, 2003. Buyer's Position: The City has hired an independent State Certified General Real Estate Appraiser, to determine the fair market value. Based on an appraisal dated July 31, 2002, Real Property Analysts valued the property at $180,000. The issue over loss of potential revenue is one not compensable in an eminent domain case. This issue over potential use is weighed and considered in the appraisal under the concept of highest and best use. Potential loss revenue should not be considered in the assessment of fair market value in acquiring vacant land. Comments/Recommendations: Based on research of vacant land in the area, I believe it is fair to say that the subject property value is in excess of the October 2001, purchase pdce. There is diminishing supply of multi-family zoned, vacant land in the area and a increase in demand. However, without the ability to compensate the seller for potential loss revenue, we can not substantiate the asking pdce. Through negotiations, the property owner has reduced his pdce from $236,000 and produced a contract for sale at $216,000. It is my recommendation, that the City consider accepting this contract. The contract pumhase price is 20% over appraised value. Although the City would purchase over appraised value, the City could avoid eminent domain proceeding expenses, which could cost more than $50,000. In addition, the City should consider that a jury award in eminent domain could be in excess of the City's estimate of fair market value. December 30, 2002 OPTION AGREEMENT FOR PURCHASE AND SALE OF REAL PROPERTY This Option Agreement for Purchase and Sale of Real Property (hereinafter the "Agreement"), is made and entered into as ofthe~ day of December ,2002, by and between THE URBAN GROUP, INC., as agent for an undisclosed principle or its assigns (hereinafter referred to as "Buyer) and Nicholas J. Rostanzo, Sr. (hereinafter referred as "Seller"). In consideration of the mutual agreements set forth below, the parties agree as follows: 1.0 Definitions. The following terms when used in this Agreement shall have the following meanings: 1.1 Buyer. Undisclosed principle, at this time, THE URBAN GROUP, INC. is the authorized agent for the undisclosed principle. 1.2 Closing. The delivery of the Deeds to Buyer concurrently with the delivery of the Purchase Price to Seller. 1.3 Paragraph 10 below. Closing Date. The date of the Closing as determined in accordance with Deed. One (1) Statutory General Warranty Deed which shall convey the 1.4 Property from Seller to Buyer. 1.5 Effective Date. The date that thi,q Agreement is executed by '*'~,-- --.~-~"'~' v----~'"~' to s!~ it. as provided in Section 3.1. 1.6 Governmental AuthofiW. Any federal, state, county, municipal or other governmental deparmaent, entity, authority, commission, board, bureau, court, agency or any instrumentality of any of them which has jurisdiction over the Property. 1.7 Governmental Requirement. Any law, enactment, statute, code, ordinance, rule, regulation, judgment, decree, writ, injunction, franchise, permit, certificate, license, authorization, agreement, or other direction or requirement of any Governmental Authority now existing or hereafter enacted, adopted, promulgated, entered, or issued applicable to the Property, or to any appurtenances, structure, use or facility, on or adjacent to, the Property. 1.8 Option Acceptance Date. The date upon which the Buyer notifies Seller that Buyer intends to exercise the option granted by this Agreement in accordance with Paragraph 2.2 below. 1.9 Option Expiration Date. Forty five (45) days after the Effective Date, or sooner as described hereinafter. Page 1 1.10 Property. That certain real property located in the City of West Palm Beach, Palm Beach County, Florida, and more particularly described as parcel on Exhibit attached hereto and made a part hereof, together with all improvements, property fights, easements, privileges and appurtenances thereto. 1.11 Purchase Price. The price the Buyer shall pay the Seller for the Property as more fully set forth in Paragraph 3 below. 1.12 Seller. For purposes of this Agreement, the Seller for the Property. 1.13 Title Commitment. A title insurance commitmem issued by or written on the Title Company, agreeing to issue the Title Policy to Buyer upon payment of the Purchase Price and recording of the Deed and execution and recording (if applicable) of other closing documents. 1.14 Title Company. The title insurance company, licensed and authorized to conduct business in the State of Florida as selected by Buyer. 1.15 Title Policy. An ALTA Form B Owner's Title Inmmnce Policy in the amount of the Purchase Price, insuring Buyer's title to the Property, subject only to the Permitted Exceptions. 2.0 Grant of Option for Purchase. 2.1 For good and valuable consideration of Five Hundred Dollars ($500.00), in hand paid by Buyer to Seller, Seller hereby grants to Buyer and Buyer hereby accepts from Seller an option to purchase and acquire the Property from Seller on the terms and conditions hereinafter set forth such that the payment of the Purchase Price shall be as set forth in Section 3.0. Buyer shall also place a refundable deposit of four thousand ($ 4,000.00 ) Dollars with THE URBAN GROUP, INC. who shall place the deposit in an interest-bearing account in a financial institution located in Broward County within two (2) days after receipt of the deposit. The deposit shall be tendered by Buyer within five (5) days of the effective date of this 2.2 Buyer shall be obligated to give Seller notice within ~,'~ ,,-z~,~-c,,., ,'vzm,' (129) days of the Effective Date, that Buyer has elected to exercise the option and close in acco~ance with this Option Agreement. Whereupon, Seller shall be obligated to provide te Buyer all prior title policies and surveys in its possession pertaining to the subject real property. 2.3 Upon exercise of the option, Buyer shall place a second deposit of four_ thousand ($ 4,000.00 ) Dollars with THE URBAN GROUP, INC. 2.4 ff Buyer does not exercise this Option in accordance with its terms and within the Option period, this Option and the rights of Buyer shall automatically and immediately terminate without notice and the parties shall automatically be released from further liability hereunder. In the event Buyer fails to exercise this option, Seller shall retain the sum of $500.00 paid as consideration for this Option, subject to the terms, conditions, and provisions hereof. Page 2 3.0 Purchase Price. The total Purchase Price for the Property to be purchased by the undisclosed principle, from the Seller, is the sum of $216,000.00 DOLLARS. The purchase shall be contingent upon the following. 3.1 ^- ...... ~ Execution of the Option Agreement by the Buyer No later than lanuary 31, 2003. 3.2 ^" ...... ~ "~' *~'~TM...... "' Exercise of the Option by the Buyer within forty- , ].1.,~.,~.,..-,,,.,. ,.,-,. ,.,.,.,., ~.,,.,j~.,. ~.,., five (45) days of the Effective Date. 3.4 The Buyer's obligation to close on the Property is contingent on Buyer acquiring the parcel for the sum total of two hundred and sixteen thousand DOLLARS, (Purchase Price). 3.5 Buyer's obligation to consummate the transaction referenced herein is contingent on the Seller conveying the real property free and clear of all liens, leases, claims and interest of third parties. 4.0 ~_.~_pecfions. Buyer shall have until "option acceptance date", which shall be Forty-five (45) days from the effective date as defined in 1.5, to make any impecfiom it deems necessary. (thc "Inspection Period"). During the Inspection Period, Buyer may determine that the Property has adequate services available and that all Federal, State, County and local laws, roles and regulations have been and are currently being complied with relative to the Property. This Agreement is contingent upon Buyer, at its sole cost and expemc, obtaining and accepting a satisfactory Phase I Environmental Audit and an asbestos survey which may include sampling of the property. Seller consents to all sampling that may be required to complete the asbestos survey. In the event that thc Pha~ I Environmental Audit reveals the existence or the potential existence of contamination, haTardous conditions, hazardous waste or other adverse conditions as defined by applicable Federal and State Statutes, Rules and Regulations, then Buyer shall have the right of obtaining a Pha~ II Audit of the property. In the event that any inspections and any review of documents conducted by the Buyer relative to the Property during the period prior to the' 'option Expiration Date prove unsatisfactory in any fashion, thc Buyer, at its sole discretion, shall be entitled to terminate this Agreement by providing written notice to Seller and receive an immediate refund of all deposits plus interest paid hereto or proceed to closing as set forth herein prior to the option Expiration Date. 5.0 Evidence of Title. 5.1 Deliver? of Title Commitment. Within twenty (20) calendar days of the Buyer's exercise of the option, Buyer shall obtain a Title Commitment, at Buyer's cost, and shall deliver a copy of the Title Commitment to Seller's attorney within three (3) days of receipt of the title commitment. Page 3 5.2 Marketable Title. Seller shall convey marketable title to the Property, subject to the Permitted Exceptions. Marketable Title shall be determined according to the Title Standards adopted by authority of The Florida Bar and in accordance with law. Buyer shall have ten (10) days from the date of receiving the Title Commitment to examine same. If tire is found defective, Buyer shall within ten (10) days of receiving the rifle commitment notify Seller in writing of any specific title defects, ff Seller has not received written notice from Buyer of a title defect, Buyer shall waive any title objections, and accept the title in its existing condition. The Buyer's notice of the title defects shall include a statement of how the defects should be cured. If said defects render title unmarketable (other than encumbrances that would otherwise be paid at closing), Seller shall have fifteen (15) days from receipt of notice within which to remove said defects, providing that Seller shall not be obligated to spend more than $20,~r&~'2~.~ $5,000.00 or initiate litigation in order to cure or correct any noticed title defect; and if Seller is unsuccessful in removing such defects within said time, Buyer shall have the option of either accepting the title in its existing condition without a reduction of the Purchase Price, or of terminating this Agreement by sending written notice of termination to Seller within ten (10) days after being notified by Seller that Seller was unsuccessful in removing such defect(s). Upon the termination of this Agreement, neither Buyer nor Seller shall have any further fights or obligations hereunder except as provided in this Agreement. Seller agrees that if rifle is found to be unmarketable, Seller will use diligent efforts to correct all defects in rifle, within the time provided therefore, and subject to the limitations stated above. 6.0 Survey. Within ten (10) days of the exercise of the Option, Buyer may obt:,in at its expense a survey (the "Survey') of the Property showing all improvements thereon prepared by a land surveyor or engineer registered and licensed in the State of Florida. The Survey shall show the legal description of the Property to be the same as Exhibit "A ~ attached hereto. The Buyer may require any reasonable revision to the legal description so long as any such revision does not result in Seller being required to convey any lands or rights other than those described to be within the Property described on Exhibit "Aw attached hereto. Any objections must be delivered to Seller's attorney within the twenty (20) days of Option Acceptance Date. 7.0 Seller's Representation. Seller hereby represents and warrants to Buyer as of the Effective Date and as of the Closing Date as follows: 7.1 Seller's AuthoriW. Seller has legal right and ability to sell the Property pursuant to this Agreement. The. execution and delivery of this Agreement by Seller and the consummation by Seller of the transaction contemplated by this Agreement is within Seller's capacity and all requisite action has been taken to make this Agreement valid and binding on Seller in accordance with its terms. 7.2 No Legal Bar. The execution by Seller of this Agreement and the consummation by Seller of the transaction hereby contemplated does not, and on the Closing Date will not, result in a breach of, or default under, any indenture, agreement, lease, instnunent, pending guardianship, obligation or the agreement of limited partnership, limited partnership certificate or related imtmments affecting the Seller, to which Seller is a party and which affects all or any portion of the Property, or to Seller's knowledge, constitutes a violation Page 4 of any Governmental Requirement. 7.3 No Defaul_t. Seller is not in default under any indenture, mortgage, deed of trust, loan agreement, lease or other agreement to which Seller is a party and which affects any portion of the Property. 7.4 Tire. Seller is the owner of marketable rifle to the Property, free and clear of all liens, encumbrances and restrictions of any kind, except the Permitted Exceptions and encumbrances of records which will be paid at Closing. 7.5 Litigation. There are no actions, suits, proceedings or investigations pending or, to the knowledge of Seller, threatened against Seller or the Property affecting any portion of the Property. 7.6 Parties in Possessio_n. There are no parties other than Seller in possession of any portion of the Property as a lessee, v:i'~ 's',,.e cxc~cn cf , tc~-"-nt at ~Seller may allow use by others during term of Optio Agreement, but Property shall be vacant at time of closing. Seller shall be obligated to insure that any lease presently in effect, as of the date of this Agreement shall be terminated by providing lawful notice to the tenants and obtaining the possession of the property defined ia Section 1:10 herein. 7.7 Buyer's Remedies for Seller's Misrepresentation. In the event that Buyer becomes aware prior to Closing that any of Seller's warranties or representations set forth in this Agreement are not true on the Effective Date or any time thereafter but prior to Closing, and in the event Seller is unable to render any such representation or warranty true and correct as of the Closing Date, Buyer may either: (a) terminate this Agreement by written notice thereof to Seller, in which event the parties will be relieved of all further obligations hereunder; or (b) elect to close under this Agreement notwithstanding the failure of such representation and warranty, in which event the Closing shall be deemed a waiver by Buyer of the failure of such representation and warranty. 8.0 Buyer's Representafiom.. The Buyer hereby represents and w~aats to the Seller as of the Effective Date and as of the Closing Date that Buyer has full and complete authority subject to laws applicable to Buyer, to purchase the Property and to comply with the terms of this Agreement, and .the execution and delivery of this Agreement by Buyer and the consummation by Buyer of the transaction hereby contemplated are within Buyer's capacity and all requisite action has been taken to make this Agreement valid and binding on Buyer in accordance with its terms. 9.0 Conditions Precedent to Closing. Each of the following events or occurrences (the "Conditions Precedenff) shall be a Condition Precedent to Buyer's obligation to close this transaction. If the Conditions Precedent have not been satisfied on or before the Closing Date, Seller shall have ten (10) days within which to satisfy the unsatisfactory condition and should Seller not have done so within said 10-day period, Buyer shall have the right to either (a) terminate this Agreement by giving notice thereof to Seller, whereupon Buyer and Seller shall be Page 5 relieved of all further obligations under this Agreement; or Co) waive the condition and close. 9.1 Representations. The material representations and warranties made by Seller in this Agreement shall be tree and correct on the Closing Date subject to the 10-day extension provided in Paragraph 9 above. 9.2 Seller's Obligations. Seller shall have performed all covenants, agreements, and obligations and complied with all conditions required by this Agreement to be performed or complied with by Seller prior to the Closing Date. 9.3 The Property shall be free and clear of any persons, tenants, improvements of any kind or related appurtenances on the Closing Date. In the event Seller is unable to satisfy this representation, the Buyer shall have the option to extend the closing for thirty (30) days to insure that the Property is vacant. 9.4 Seller shall make available (at Seller's office or Seller's attorney's office) to Buyer no later than twenty (20) days following the Effective Date of this Agreement, copies of all documents which Seller may have in its possession pertaining to the Property including, but not limited to, building plans, architectural plans, building permits, impact fee assessments, notices of special assessments, notices of sewer fees and water fees, unrecorded restrictive covenants, variance applications/approvals, special exception application/approvals, engineering plans, unrecorded developer agreements, environmental reports, surveys and prior title insurance policies, title commitments, and title exceptions pertaining thereto. 9.5 Seller has no actual knowledge nor has it received any written notice that there has been any discharge of hazardous material at the Property. As used herein, the term "Hazardous Material' shall mean any substance, water or material which has been determined by any state, federal or local government authority to be capable of posing a risk of injury to health, safety and property, including, but not limited to, all of those materials, wastes and substances designated as baTardons or toxic by the U. S. Environmental Protection Agency, the U. S. Department of Labor, the U.S. Department of Tran.qportation, or any other state or local governmental agency now or hereafter authorized to regulate materials and substances in the environment (collectively "Governmental Authority(ies)"). Seller acknowledges that Buyer must rely on its Environmental reports and assessments as Seller is not aware of Property's environmental condition other than as stated above. 9.6 Seller shall continue to possess the property until closing and shall maintain the same in its present condition, reasonable wear from ordinary use excepted. Risk of loss from file, casualty, or other liabilities not caused by the Buyer's gross negligence or ing ........ ~ ..... intentional acts, shall be Seller's until clos ............ n ...... ..... .~ ..... ~, ...... e^ ~m~,e, ~.:: ..... ~- .- .-~ ff the property is damaged by fire or other casualty prior to the exercise of this Option or after the exercise of this Option but prior to closing, Buyer shall have the right to take the property 'as is' together with insurance proceeds, if any, or receive a reduction in the purchase price of the property in an amount equal to the loss. The parties shall agree to the reduction, if any, but if the parties cannot agree upon the amount of loss, an independent appraiser/adjuster shall be selected whose determination shall be binding. Page 6 The cost of the appraiser/adjuster shall be borne equally by the parties hereto. 10.0 Closing. The Closing shall occur at a mutually agreed time on or before thirty (30) days from Option Agreement Acceptance Date and shall take place at a mutually agreed upon location. 11.0 Seller's Closing Documents. At closing, Seller shall deliver the following documents ("Seller's Closing Documents") to Buyer: 11.1 General Warran~ Deed. The Statutory General Warranty Deed shall be duly executed and acknowledged by Seller so as to convey to Buyer good and marketable fee simple title to the Property free and clear of all liens, encumbrances and other conditions of title, other than the Permitted Exceptions and exceptions not duly objected to by Buyer. 11.2 Mechanic's Lien Affidavit. A mechanic's lien affidavit in the customary form, attesting that (a) no individual, entity or Governmental Authority has any claim against the Property under the applicable mechanic's lien law, (b) no individual, entity or Governmental Authority is either in possession of the Property or has a promi.~sory interest or claim in the Property (except Buyer), and (c) no improvements to the Property have been made for which payment has not been made. 11.3 Gap Affidavit. An affidavit in form and content reasonably satisfactory to the Title Company to facilitate the intoning of the 'gap~, i.e., the deleting as an exception to the Title Commitment any matters appearing between the effective date of the Title Commitment and the effective date of the Title Policy. 11.4 FIRPTA. A FIRPTA Non-Foreign Entity Transferor Certificate or Exemption Certificate or document evidencing withholdings, ia accordance with Section 1445 of the Internal Revenue Code. 11.5 DR-219. A DR-219 Form as required for recording. 12.0 Buyer's Closing Documents. At closing, Buyer shall deliver the following documents (Buyer's Closing Documents) to Seller; property. 12.1 Approval. Written documentation of Buyer's authority to purchase the 13.0 Closing Pr~dure. The Closing shall proceed in the following manner: 13.1 Transfer of Funds. wire transfer to the account of Seller. Buyer shall pay the Purchase Price to the Seller by the Buyer. 13.2 Delivery of Documents. Seller shall deliver Seller's Closing Documents to Page 7 14.0 Closing Costs, Taxes, Prorations and Impact Fees. 14.1 Ad Valorem Taxes. Seller shall comply with Section 196.295, Florida Statutes, with respect to the payment of prorated ad valorem taxes for the year of closing into escrow with the Palm Beach County Revenue Collector. 14.2 Seller's Closing Costs. Seller shall pay for the following items prior to or at the time of Closing: Cost of providing marketable title as provided herein; documentary stamps on the Warranty Deed. 14.3 Buyer's Closing Costs. Buyer shall pay for the following items prior to or at the time of Closing: Recording of Deeds; title insurance premium; survey costs, appraisal costs, Phase I, Phase II (if applicable), Environmental Assessment Report costs and related expenses. 15.0 Possession. Buyer shall be granted full possession of the Property at Closing. 16.0 Condemnation. In the event of the institution of any proceedings by any Governmental Authority which shall relate to the proposed taking of any portion of the Property by eminent domain prior to Closing, or in the event of the taking of any portion of the Property by eminent domain prior to Closing, Seller shall promptly notify Buyer and Buyer shall thereafter within fifteen (15) days after receipt by Buyer of the notice from Seller either (1) terminate this Agreement, whereupon Seller and Buyer shall be released of all further responsibility and obligations hereunder; or (2) proceed to close this transaction. Seller hereby agrees to furnish Buyer with written notice of a proposed condemnation within five (5) business days after Seller's receipt of notification. Should Buyer terminate this Agreemem, the parties hereto shall be released from their respective obligations and liabilities hereunder. Should Buyer elect not to terminate, the parties hereto shall proceed to Closing and Seller shall assign all of its right, title and interest in all awards in connection with such taking to Buyer. 17.0 Notice. Notices shall be in writing delivered by hand, or by certified mail, return receipt requested, or overnight delivery by nationally recognized service, to the addressee at the address set forth herein, or by facsimile transfer, and shall be deemed to have been delivered on the date of receipt of such notice, ff hand-delivered, or, if mailed, on the date the receipt for which the certified mail is signed or refused, by the addressee or its authorized agent or employee, or if by facsimile transfer, by confirmation of tmmmission. Either party may change the address for notice to that party by delivering written notice of such change in the manner provided above, such change to be effective not sooner than ten (10) days after the date of notice of change. If either party relies upon a hand delivery as described herein, then the party using this medium shall maintain an appropriate receipt of delivery, in the normal course of business. Page 8 SELLER: THE URBAN GROUP, 13lC. 1424 S. Andrews Avenue, Suite 200 Fort Lauderdale, FL 33316 As authorized agent for the undisclosed principle NICHOLAS J. ROSTANZO, SR. 16 Morton Street Watertown, Massachusetts 02472-2249 18.0 Default If the Buyer shall fail or refuse to consummate the transaction ia accordance with the terms and provisions of this option agreement, all deposits and interest shall be forfeited to Seller as agreed upon liquidated damages. In the event of such default by Buyer, Seller's sole and entire remedy shall be restricted to retention of the deposit of $8,000.00 plus all accrued iaterest, d any, and Buyer shall have no other responsibility or liability of any kind to Seller by virtue of such default. In the event of a default by Seller, the Buyer shall have all remedies available to it which shall include the return of the earnest money and accrued interest as liquidated damages and/or equitable relief such as specific performance. The Buyer should be entitled to equitable relief to enforce the terms and conditions of this agreement either through a decree for specific performance or iajunctive relief. 19.0 Miscellaneous. 19.1 Counterparts. This Agreement may be executed ia any number of counterparts, any one and all of which shall comfimte the contract of the parties. The paragraph headings herein contained are for the purposes of identification only and shall not be considered in construing this Agreement. 19.2 Amendment. No modification or amendment of this Agreement shall be of any force or effect unless in writing executed by both Seller and Buyer. 19.3 Attorneys' Fees. If any party obtains a judgment against any other party by reason of breach of this Agreement, attorneys' fees and costs shall be included ia such judgment. 19.4 ~. This Agreemem shall be iaterpreted ia accordance with the laws of the State of Florida, both substantive and remedial. Page 9 19.5 Entire Agreement. This Agreement set forth the entire agreement between Seller and Buyer relating to the Property and all subject matter herein and supersedes all prior and contemporaneous negotiations, understandings and agreements, written or oral, between the parties. 19.6 Computation of Dates. If any date computed in the manner herein set forth falls on a legal holiday or non-business day or non-banking day, then such date shall be extended to the first business day following said legal holiday or non-business day or non- banking day. 19.7 Time is of the Essence. Time is of the essence and failure of the Buyer to exercise the option granted hereby on or before the Option Acceptance Date shall cause this Agreement to terminate and be of no further force or effect. The provisions herein contained shall be strictly construed for the reason that both parties intend that all time periods provided for in this Agreement shall be strictly adhered to. 19.8 No Recording. This Agreement or any notice or memorandum hereof may not be recorded in the public records of any county in the State of Florida. 19.9 No Brokers. SeUer and Buyer each represent to the other that it has not dealt with any commi.qsioned broker, salesperson or agent in connection with the execution and delivery of this Agreement, and the other party shall not be required to pay any commission.- whatsoever with respect to this Agreement resulting from the actions of the party making such representations. Seller and Buyer each iadernnify alld hold each other harmless from and against any and all losses, costs, damages, liabilities and expenses (i~luding without limitation, reasonable attorneys' and paralegal fees) resulting from a breach by the indemnifying party of the foregoing representation. 19.10 Acceptance of Deed. The acceptance of the Deed by Buyer shall be deemed full performance and discharge of every agreement and obligation on the part of Seller to be performed pursuant to this Agreement, except those which are specifically stated to survive delivery of the Deeds and closing. 19.11 Interpretation. Should any term or provision of this Agreement be subject to judicial interpretation, it is agreed by Seller and Buyer that the court interpreting or construing the same shall not apply a presumption that the term or provision shall be more strictly construed against the party who itseff or through its agents and attorneys of each party have participated in the preparation of the terms and provisions of this Agreement and that all terms and provisions have been negotiated. 19.12 Captions, Headings, Etc. Captions, headings, section and subsection numbers in this Agreement are for convenience and reference only, and shall have no effect upon the meaning of any of the terms or provision herein. 19.13 Waiver. Failure of either party to insist upon compliance with any term or provision hereof shall not constitute a waiver thereof, and no waiver of any term or provision of Page 10 this Agreement shall be effective unless it is in writing and signed by the party against whom it is asserted. Any waiver of any term or provision of this Agreement shall only be applicable to the specific term or provision and instance to which it is related, and shall not be deemed to be a continuing or future waiver as to such term or provision or as to any other term or provision. 19.14 No Third Party_ Beneficiary. The terms and provisions of this Agreement are for the exclusive benefit of Seller and Buyer, and not for the benefit of any third party, and this Agreement shall not be deemed to have conferred any rights, express or impLied, upon any third party. 19.15 RADON GAS: Radon is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from your county health unit. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date indicated below. BUYER: WrrNESS : THE URBAN GROUP, INC. as agent undisclosed principle BY: (Print Name) (Print Name) Date Executed: DAVID J. SMITH (Print Name) Date Executed: 12/28/02 Page 11 LEGAL DESCR]]rFION Lots 29, 30, 31 and 32 of Lake Worth Mariner Village, according to the plat thereof, as recorded in Plat Book 33 at Pages 41 and 42 of the Public Records of Palm Beach County, Florida Page 12 July 31, 2002 Mr. James Nardi City of Boynton Beach Real Estate Administrator c/o The Urban Group 1424 South Andrews Avenue Suite 200 Fort Lauderdale, Florida 33316 REAL PROPERTY ANALYSTS DEERFIELD BEACH · ¢ORT MYERS · TAMPA Re: Land Owner: Rostanzo, Nicholas J. RPA File No: 02-328 Dear Mr. Nardi: Per your request, we have reviewed the above captioned property for the purpose of providing you with a current valuation on this vacant land parcel. The purpose of our analysis is to estimate the market value for use in potential acquisition of the property. We have prepared the attached Summary Appraisal Report which contains a recapitulation of the data utilized to prepare this complete appraisal. If any additional data is required please advise. Based upon our inspection of the property and market data analysis, it our opinion that the market value of the property, legally described herein, as of July 31, 2002 is as follows: ONE HUNDRED EIGHTY THOUSAND DOLLARS ($180,000) Sincerely, ALYSTS Jo~61tt F. Miller,ASA. _ S~e Certi~ed General R.E. Appraiser No. 0001402 1000 S. Federal Highway, Suite 202 · Doorfield Beach, FL 33441 954/420-5200 · Fax 954/420-5388 ' Email: realprop~gate.net SUMMARY OF SALIENT FACTS AND CONCLUSIONE PROPERTY LOCATION: OWNER'S NAME/ADDRESS: DATE OF VALUE: FOLIO NUMBER: SITE SIZE: DIMENSIONS: ZONING: PRESENT USE: HIGHEST AND BEST USE: IMPROVEMENTS: SALES HISTORY: COST APPROACH TO VALUE: INCOME APPROACH TO VALUE: SALES COMPARISON APPROACH TO VALUE: Northwest comer of NE l0th Avenue and NE 7th Avenue, Boynton Beach, Florida. Nicholas J. Rostanzo 16 Morton Street Watertown, Massachusetts 02472 July 31, 2002 08-4345-22-31-000-0290, 0300, 0310, 0320 31,200 square feet Approximately 260 feet of frontage on Northeast 10th Avenue and approximately 120 feet of frontage on Northeast 7~h Street R-3, Multi-Family Residential (10.8 dwelling units per acre), Boynton Beach. Vacant Land Future Residential development None The property was purchased for $132,000 in October of 2001. N/A N/A $180,000 VI'I.-CONSENT AGENDA ITEM C.4. CITY OF BOYNTON BEACI AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon,) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Ratify the action of the South Central Regional Wastewater Treatment & Disposal Board. EXPLANATION: On January 16, 2003, the South Central Regional Wastewater Treatment & Disposal Board held its Regular Quarterly Annual meeting. At that time, the Board took action on various items that are now before the City Commission for ratification. This City Commi.~sion ratification is the confirmation process for the action taken by the S.C.R.W.T.D. Board. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: Not ratify their actions. Department~ure City Manager's Signature City Clerk's Office Department Name City Attorney / Finance / Human Resources S:\CCXWI~CCAGENDAXAgenda Request Memos~Ageuda Item Request Form - SCRWTD - 2-03.dot S:~BULLETI~FORMSL~GENDA H'EM REQUEST FORM.DOC RESOLUTION NO. R03- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, RATIFYING THE ACTION TAKEN BY THE SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD AT THE QUARTERLY ANNUAL MEETING OF JANUARY 16, 2003, AS SET FORTH IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE SAID RATIFICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the South Central Regional Wastewater Treatment & Disposal Board (SCRWTDB) requests ratification of the action taken by the Board at the Quarterly Meeting of January 16, 2003, as set forth in the attached Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, does hereby ratify the action taken by the South Central Regional Wastewater Treatment & Disposal Board on January 16, 2003, as set forth in the attached Exhibit "A". Section 2. This Resolution shall take effect immediately upon passage. PASSED AND ADOPTED this day of February, 2003. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner ATTEST: Commissioner City Clerk EXHIBIT "A" Authorization to enter into a Contract with B.C. Katz Companies Landscape for lawn services; Authorization to enter into a contract with AAROW Building and Maintenance for janitorial services; Authorization to expend $4,500 on an emergency basis from Repair & Replacement funds for repairs done by Chaz Equipment Co., Inc., on the 16" reuse line on Lawrence & Woolbright Road; Authorization to expend $4,000 from Repair & Replacement Funds to inject hydro active seal foam into various leaking tanks BOARD City Council Members of Boynton Beach & Delray Beach SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD 1801 North Congress Avenue · Delray Beach, Florida 33445 Telephone (561) 272-7061 (561) 734-2577 Fax: (561) 265-2357 E-mail: scrwwtp@ ix.netcom.com TO: FROM: MEMORANDUM Janet Prainito CITY OF BOYNTON BEACH Mary Ann Shumilla DATE: RE: January 17, 2003 RATIFICATIONS FOR SIGNATURE Attached are the Ratifications from the Quarterly Annual Meeting of January 16, 2003 which require signatures. Would you place this on the Agenda for your next Commission meeting. Would you contact me at 272-7061 when the Ratifications are executed. Thank you. RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JANUARY 16, 2003 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on January 16, 2003, by a vote of 7-0, approve AUTHORIZATION TO ENTER INTO CONTRACT WITH B. G. KATZ COMPANIES LANDSCAPE DATED MARCH 1, 2003 FOR THE SUM OF $900.00 PER MONTH FOR LAWN SERVICES FOR THE LENGTH OF CONTRACT IN THE NORTH AREA AND AN ADDITIONAL SUM OF $650.00 PER MONTH FOR THE LENGTH OF THE CONTRACT IN THE SOUTH AREA FOR A TOTAL OF $1,550.00 PER MONTH. CONTRACT WILL BE IN EFFECT FOR ONE YEAR BUT MAY BE EXTENDED FOR AN ADDITIONAL (2) ONE YEAR TERMS. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton and the City of Delray Beach hereby ratify said' Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , , by a vote. CITY OF BOYNTON BEACH By: Mayor Att est: City Clerk Approved as to form: City Attorney RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JANUARY 16, 2003 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on January 16, 2003, by a vote of 7-0, approve AUTHORIZATION TO ENTER INTO CONTRACT WITH AAROW BUILDING & MAINTENANCE DATED MARCH 1, 2003 FOR THE SUM OF $350.00 DOLLARS PER MONTH FOR JANITORIAL SERVICES. CONTRACT WILL BE IN EFFECT FOR ONE YEAR BUT MAY BE EXTENDED FOR AN ADDITIONAL (2) ONE YEAR TERMS. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton and the City of Delray Beach hereby ratify said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , , by a vote. CITY OF BOYNTON BEACH By: Mayor Attest: City Clerk Approved as to form: City Attorney RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JANUARY 16, 2003 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on January 16, 2003, by a vote of 7-0, approve AUTHORIZATION TO EXPEND $4,500. ON AN EMERGENCY BASIS FROM REPAIR & REPLACEMENT FUNDS FOR REPAIRS DONE BY CHAZ EQUIPMENT CO., INC. ON THE 16" REUSE LINE ON LAWRENCE & WOOLBRIGHT RD. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton and the City of Delray Beach hereby ratify said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , , by a vote. CITY OF BOYNTON BEACH By: Mayor Attest: City Clerk Approved as to form: City Attorney RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JANUARY 16, 2003 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on January 16, 2003, by a vote of 7-0, approve AUTHORIZATION TO EXPEND $4,000. FROM REPAIR & REPLACEMENT FUNDS TO INJECT HYDRO ACTIVE SEAL FOAM INTO VARIOUS LEAKING TANKS. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton and the City of Delray Beach hereby ratify said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , , by a vote. CITY OF BOYNTON BEACH By: Mayor Attest: City Clerk Approved as to form: City Attorney Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January7,2003 [] January 2l, 2003 VII.-CONSENT AGENDA ITEM C.S. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOR vl Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Resolution authorizing the release of a cash bond of $2,200.00 to Leighton McGinn for the project known as Tm Green Chemlawn. EXPLANATION: On August 27, 2002, the Building Division sent to the Finance Department a cash bond of $2,200.00 for the completion of the permitted work at Tm Green Chemlawn (3020 High Ridge Rd., Suite 600). The work has been completed and the Certificate of Occupancy has been issued. PROGRAM IMPACT: None FISCAL IMPACT: None ALTERNATIVE/~ . Quintus 1~. Gr~ene,'~Development Director Development Department Department Name C~ty Manager's Signature City Attorney / Finance / Human Resources S:XBULLETINLFORMS~AGENDA ITEM REQUEST FORM.DOC ,i RESOLUTION NO. R 03- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING THE RELEASE OF THE CASH SURETY IN THE AMOUNT OF $2,200.00 TO LEIGHTON MCGINN FOR THE PROJECT KNOWS AS TRU GREEN CHEMLAWN, INC.; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on August 27, 2002, the Finance Department received a cash bond in the mount of $2,200.00 for the completion of the permitted work at Tm Green Chemlawn, located at 3020 High Ridge Rd., Suite 600); and WHEREAS, the work has been completed and the Certificate of Occupancy has been issued; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, based upon the recommendation of staff, hereby approves release of the surety in the amount of $2,200.00 to Leighton McGinn for the project knows as Tm Green Chemlawn. Section 2. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of February, 2003. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner ATTEST: City Clerk (Corporate Seal) S:\CALRESOXLetters of CreditLRelease of Surety- McGinn - Tm Green.doc Commissioner Commissioner DESIGN BUILD · CONSTRUCTION MANAGEMENT Janua~ 14,2003 Mr. Don Johnson Chief Building Official City of Boynton Beach 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, FI 33425-0310 GENERAL CONTRACTOR · PROGRAM MANAGEMENT RE: Refund of Surety- Tru Green Permit # 01-3756 Dear Mr. Johnson, Several months ago, we completed the Tru Green tenant improvement project located at 3020 High Ridge Road, Suite 600, Boynton Beach, 33426. We were required to place a surety deposit of $2,200 ( #3515 enclosed) while awaiting some specialty work to be completed by our subcontractor. That work is complete and we have been issued a full certificate of occupancy, which has been in place for quite some time. By way of this letter, I am asking that the surety deposit be returned to our firm. Please contact me at your convenience should you have questions or comments. R.'Barha~ utive Vice President EXHIBIT "A" 8049 Monetary Drive, Suite D-I, Riviera Beach Fl 33404 Phone: 561-863-4455/Fax: 561-863-7552 WW~.LMCGC.COM DEPARTMENT OF DEVELOPMENT BUILDING DIVISION MEMORANDUM NO. 02-183 TO: FROM: DATE: SUBJECT: Diane Reese, Finance Director Johnson, Building Official Don August 27, 2002 CASH BOND - TRUGREEN CHEMLAWN - 3020 HIGH RIDGE ROAD, SUITE 600 Attached is a cashiers' check for $2,200.00 from Leighton McGinn. This is a cash surety for Tmgreen- Chemlawn and is to be held until all outstanding issues of their temporary Certificate of Occupancy are completed. This should occur within 30 days. Upon completion of the deficiencies of the permit and the issuance of the final Certificate of Occupancy, the surety will be returned. DJ:rs Attachments/letter fi.om Stephen J. Ryan, A.I.A., R.A. and check XC: Timothy K. Large, Building Code Administrator Permit File # 01-3756 S:~evelopment~uilding Div~)ocumentshMemos in Word\Cash Bonds - 2002\Cash Bond - Trugreen Chemlawn.doc EXHIBIT "B" F FIDELITY ""~-'--- ;'" FEDERAL BANK &.TRUST "'"' ...... '"' Z0S DalRa'& S~'e~, ~$t P~m Beach, FL 33~,OI PAY Two Thousand Two Hundred Dollars and No No. 120975 August 26. 2002 NOT VALID 90 DAYS AFTER ISSUE OATE $'$''$2,200.00 53-8735 36 70 CITY OF BOYNTON BEACH PERMIT ~ 0&00003?BB CASHIERS' CHECK LEICHTON FICCINN REMI3-TER ............................................................. ~ AUTHOR ZED SIGNATURE ,' ], ~0q ? 5,' I:;~F=?OB?~,SR~:E~OOOOO~5??RO,' President EXHIBIT "C" VII.-CONSENT AGENDA ITEM C.6. CITY OF BOYNTON BEACE AGENDA ITEM REQUEST FOl v, Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] .lanuary 21, 2003 NATURE OF AGENDA ITEM Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned in to City Clerk's Office Meeting Dates in to City Clerk's Office November 18, 2002 {Noon) [] February 4, 2003 January 21, 2003 (Noon) December 2, 2002 (Noon) [] February 18, 2003 Februa~ 3, 2003 (Noon) December 16, 2002 (Noon) [] March 4, 2003 Februa~ 18, 2003 (Noon) January 6, 2003 (Noon.) [] March 18,. 2003 March 3, 2003 (Noon) [] Admimstrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal ¢, [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve Task Order No. 7 by Resolution, with Hartman and Associates, Inc. (HAI) for Poinciana Heights Water Main Improvement Project in the amount of $63,100.00. Under Task Order No. 7, HA1 will become the Engineer of Record, revise construction plans, and provide Construction Phase Services for upgrading of water mains and services in the project area. EXPLANATION: In August of 2002, Task Order No. 3 retained HA1 to review the constructability of City prepared plans for upgrading the potable water system within the Poinciana Heights section of the City, recommend other infrastructure improvements, and develop a means of preventing debris from being trapped in FDOT Type 5 and 6 inlets. Under Task Order No. 7, HA1 will become the Engineer of Record and review City prepared construction drawings for the installation of approximately 6,400 linear feet of new water mains which include the upgrading of services, abandonment of existing water mains, and the enhancement of existing construction plans. Specifications previously prepared by CH2M Hill for this project will be reviewed with the City and the contractor, Chaz Equipment Company, Inc. Project management, including construction site inspections are def'med in the Task Order. These services require the assignment of a Resident Project Representative (RPR), or full-time project inspector for the duration of the project. The RPR will be provided by HA1, accounting for a substantial amount of the total Task Order. PROGRAM IMPACT: The Poinciana Heights Water Main Improvement Project is intended to improve the quality and quantity of water mains on N. W. 12th Avenue on the south side of Wilson Park. S:~BULLETIN~FORMSXAGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Bid #002-2413-03/CJD, Construction of N. E. 19th Avenue Sanitary Sewer Main and Water Main Replacement was awarded to Chaz Equipment at the Commission meeting of November 19, 2002. The Schedule of Bid Items and Schedule of Bid Values submitted by Chaz Equipment Company, Inc. for N. E. 19th Avenue mirror the engineer's Schedule of Bid Items for the Poinciana Heights Water Main Project. For this reason we have requested a motion to approve an Amendment to add the construction of this project to the N. E. 19th Avenue project under a separate Agenda Item Request Form, also on the Commission Meeting of February 4, 2003. Amendment 01 total funding limit is $605,391.10 (including a 10% contingency of $55,035.55 and a 90 day construction extension). Substantial time and dollars will be saved by using prices competitively bid in October, 2002. FISCAL IMPACT: Funds are available in Utility Account No. 405-5000-590-69-02, WTR054, in the amount of $ 63,100.00. The compensation negotiated for this Task Order is based upon the previously agreed rates set forth in the General Engineering Consulting Agreement with Hartman and Associates, Inc. The number of hours required for these services were negotiated with HA1 through Utilities Sr. Project Manager. ALTERNATIVES: Hartman and Associates, Inc. has worked with Chaz Equipment on other City projects involving water main improvements, such as the San Castle Project, and has effectively demonstrated their ability to provide quality construction phase services. The alternative of not awarding such services to the Consultant would present a significant workload problem for the City and jeopardize the underground conditions during construction. Dale S. Sugerman, Assistant City Manager ability to quickly resolve unanticipated site City Mana~er'~ ~gignat~re~'' and Utilities Department Name City Attorney / Finance / Human Resources /ktr Attachments bc: Dale Sugerman, Assistant City Manager Bob Kenyon, Deputy Utilities Director Paul Fleming, Sr. Project Manager Barb Conboy, Utilities Manager Karen Riseley, Contract Coordinator File SABULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R03- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING EXECUTION OF TASK ORDER NO. 7, WITH ENGINEERING CONSULTANT HARTMAN & ASSOCIATES, INC., IN THE AMOUNT OF $63,100 FOR THE POINCIANA HEIGHTS WATER MAIN IMPROVEMENT PROJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, this Task Order will allow Hartman and Associates, Inc., (HA1) to )ecome the Engineer of Record, revise construction plans, and provide Construction Phase gervices for upgrading of water mains and services in the project area; and WHEREAS, the City Commission, upon staff's recommendation, has deemed it appropriate, and in the best interests of the public, to approve Task Order No. 7 for Hartman & Associates, Inc., in the amount of $63,100, for the Poinciana Heights Water Main Improvement Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct execution of Task Order No. 7 for Hartman & Associates, Inc., in the amount of $63,100, for the Poinciana Heights Water Main Improvement Project. Section 2. This Resolution shall become effective immediately upon passage. S:\CA\RESO~Agreements\Task - Change Orders\Change Order - Hartman & Associates.doc PASSED AND ADOPTED this __ day of February, 2003. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner ATTEST: City Clerk Commissioner S:\CA\RESO~Agreements~Task - Change Orders\Change Order - Hartman & Associates.doc CITY OF BOYNTON BEACH TASK ORDER NO. 7 Poinciana Heights Watermain Improvements January 02, 2003 I. BACKGROUND The City of Boynton Beach (City) has prepared construction plans for upgrading the potable water system within the Poinciana Heights section of the City. The City retained Hartman and Associates, Inc. (HAD to review the constmctability of these plans, recommend other required infrastructure improvements and develop a means of preventing debris from being trapped in FDOT Type 5 and 6 inlets. This was accomplished with Task Order No. 3. This Task Order No. 7 is to prepare revised construction plans, as Engineer of Record, implementing the watermain recommended improvements. II. SCOPE OF SERVICES CONSTRUCTION PLANS PHASE: The following services shall be provided by HAI: 1. Review City prepared construction drawings to permit HAl to assume responsibility as Engineer of Record in accordance with State Statutes. Work will consist of installing approximately 6,400 linear feet of new water mains, upgrading services and abandonment of existing watermains. 2. Modify existing construction plans to enhance constructability. 3. Review specifications prepared by CH2M Hill to be used on this project. 4. During this phase of work, HAl shall: MAG/lem/wordprocffAgreements/Task OrderS7 HAI# 00-197.ml 1 -1- 010203 o During this phase of work, HA/shall: a. Conduct a start-up meeting and distribute minutes. b. Provide two (2) sets of 90% drawings and attend 90% review meeting with City. c. Provide two (2) sets of 100% drawings and attend 100% review meeting with City. d. Provide and distribute approved drawings as follows: - City, two (2) full size and two (2) half size sets. - Contractor, three (3) full size sets. B. CONSTRUCTION PHASE ee shall provide the following services: Conduct pre-construction meeting. Attend four (4) monthly progress meetings. Review four (4) pay requests. Make a maximum of six (6) periodic site inspections to ensure that the work is being performed in general conformance with the Construction Documents and City Standards. Prepare Health Department certification for the project and record drawings from information provided by the Contractor. Project management. Resident Project Representative Services (RPR). a. Provide an on-site RPR for eight (8) hours per day, for a maximum of 240 man-hours. MAG/lem/wordprocJAgreements~ask Orderg7 HAIg 00-197.m 11 -2- 010203 III. PROJECT SCHEDULE A. CONSTRUCTION PLANS PHASE o Conduct start-up meeting within five (5) days of Notice to Proceed. Provide 90% plans within twenty (20) working days of start-up meeting. Provide 100% plans within five (5) working days of receipt of 90% commem from City. B. CONSTRUCTION PHASE Services are based on a 90-day Construction Schedule to final completion. C. RESIDENT PROJECT REPRESENTATIVE Services are base on providing a RPR for a maximum of 240 man- hours. IV. COMPENSATION Ao SERVICES FOR PROFESSIONAL ENGINEERING FEES ARE AS FOLLOWS: 1. Construction Plans Phase 2. Construction Phase 3. RPR Services 4. Miscellaneous Expenses $16,750.00 25,970.00 19,880.00 500.00 63,100.00 MAG/lem/wordproc/Agreementsfrask Order7 HAI# 00-197.ml I -3- 010203 Fees are further described in Exhibit "A". Services shall be billed based on actual time charged to the project and billed monthly. APPROVED BY: CITY OF BOYNTON BEACH, FLORIDA BY: Mayor Date Approved as to Form: SUBMI2'TED BY: HARTMAN & ASSOCIATES, INC. By: Charles W. Drake, P.G. Vice President Date MAG/lem/wordproedAgreements/Fask OrderS7 HAI# 00-197.m 11 -4- 010203 VII.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM C.7. AGENDA ITEM REQUEST Requested City Commission Meeting Dates [] December 3. 2002 [] December 17, 2002 [] January 7, 2003 [] January 2 I, 2003 NATURE OF AGENDA ITEM Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned in tO City Clerk's Office Meeting Dates in to Cit~ Clerk's Office November t8, 2002 (Noon) [] February 4. 2003 January 21, 2003 (Noon) December 2, 2002 (Noon) [] February 18. 2003 February 3, 2003 (Noon) December 16, 2002 (Noon) [] March 4. 2003 February 18.2003 (Noon) January6,2003 (Noon.) [] March 18. 2003 March3,2003 (Noon) [] Administrative [] Development Plans -... [] Consent Agenda [] New Business [] Public Hearing [] Legal z: [] Bids [] Unfinished Business ~. ? [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve Amendment #1, by Resolution, to contract 0002- 2413-03/CJD, construction of N. E. 19m Avenue Sanitary Sewer Main and Water Main Replacement to Chaz Equipment Company, Inc. to include additional construction services for the Poinciana Heights Water Main Improvement Project in the amount of $550,355.55 with a 90 day extension; and approval of a 10% contingency fund of $55,035.55, for a total funding limit of $605,391.10. EXPLANATION: The N. E. 19th Avenue Project was awarded to Chaz Equipment at the Commission meeting of November 19, 2002 in the amount of $219,792.50 for the relocation/installation of sanitary sewer lines and water mains. The City's consulting engineer, Hartman & Associates, Inc., prepared a preliminary engineering report to estimate the extent and cost of infrastructure improvements to the Poinciana Heights Water Main Project. The Schedule of Bid Items and Schedule of Bid Values submitted by Chaz Equipment Company, Inc. for the N. E. 19m Avenue Project mirror the engineer's Schedule of Bid Items for the Poinciana Heights Water Main Project. This amendment would result in a cost savings to the City through the use of competitive bid prices from October, 2002. The amendment would also save time since we would not be required to bid the new project separately. PROGRAM IMPACT: The Poinciana Heights Water Main Improvement Project consists of all construction services to furnish and install approximately 6,400 linear feet of new ductile iron water mains; abandonment of existing water meters and replace with new meters; perform water service connections; install fire hydrants; and road and landscaping restoration. S:~BULLETIN~FORMSL~.GENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Chaz Equipment Company is willing to extend the prices quoted on their proposal dated October 15, 2002 for N. E. 19th Avenue. Chaz Equipment Co., who was also awarded the San Castle Project, provided the City with excellent construction services and has the resources to perform these extended services. It is anticipated that construction could begin as soon as February 24, 2003. Under a separate agenda item, we have requested a motion to approve Task Order No. 7 in the amount of $63,100.00 for Hartman and Associates, Inc. to become the Engineer of Record for this project since they prepared the preliminary engineering report and the Schedule of Bid Items for the City. FISCAL IMPACT: Funds are available in Utility Account No. 405-5000-590-69-02, WTR054, in the amount of $ 550,355.55 for construction with a 10% Contingency fund of $ 55,035.55, bringing the total funding amount to $ 605,391.10. ALTERNATIVES: By approving this amendment, the City will receive the benefit of three months time in bid procedures, the advantage of proposal prices from October 2002, and the Use of a proven contractor. The alternative would be to bid the Poinciana Heights Water Main Project as a separate project. DaleS. Sugerman, Assistant C~ Manager Utilities Department Name City Attorney / Finance / Human Resources /ktr Attachments bc: Dale Sugerrnan, Assistant City Manager Bob Kenyon, Deputy Utilities Director Paul Fleming, Sr. Project Manager Barb Conboy, Utilities Manager Karen Riseley, Contract Coordinator File SABULLETIN~ORMS",AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R03- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO CONTRACT BETWEEN THE CITY OF BOYNTON BEACH AND CHAZ EQUPMENT COMPANY, INC., TO INCLUDE ADDITIONAL CONSTRUCTION SERVICES FOR THE POINCIANA HEIGHTS WATER MAIN IMPROVEMENT PROJECT, BASED ON BID #002-2413-03/CJD; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission upon recommendation from staff, deems it appropriate to approve Amendment #1, to contract #002-2413-03/CJD, between the City and Chaz Equipment Company, Inc., to include additional construction services for the Poinciana Heights Water Main Improvement Project in the amount of $550,355.55, and. for a 90 day extension of time for completion of the Poinciana Heights project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION DF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct the City Manager and City Clerk to approve and execute Amendment No. 1 to the Contract between the City of Boynton Beach and Chaz Equipment Company, Inc., to include additional construction services for the Poinciana Heights Water Main Improvement Project in the amount of $550,355.55, and providing for a 90 day extension of time to complete the Poinciana Heights project, based on Bid #002-2413-03/CJD.. Section 2. This Resolution shall become effective immediately upon passage. S:\CA~RESO~,greements~Change Orders\Chaz Equipment - Poinciana Heights.doc PASSED AND ADOPTED this __ day of February, 2003. CITY OF BOYNTON BEACH, FLORIDA Mawr Vice Mayor ATTEST: City Clerk (Corporate Seal) Commissioner Commissioner Commissioner S:\CA~ESO~Agreem®nts\Change Orders\Chaz Equil:~me~t - Poinciana Heights.doc BID TITLE: CONSTRUCTION OF NORTHEAST 19TM AVENUE SANITARY SEWER MAIN REPLACEMENT AND WATER MAIN REPLACEMENT BID NUMBER: #002-24 l 3-03/CJD PROJECT NUMBER: SWR064 AND WTR054 CITY OF BOYNTON BEACH, FLORIDA CONTRACT FOR CONSTRUCTION SERVICES THIS CONTRACT, made and entered into this Iq day of ~o¥~ox [a e_c , 20 6Z, by and between the CITY OF BOYNTON BEACH, a municipal corporation of Florida, hereinafter called the "CITY" or "OWNER" and CI4AZ EQIIIPM~.NT CO... INC.,. a Florida Corporation (_X._) a Florida General Partnership ( ) a Florida Limited Partnership ( ) a Sole Proprietor ( ) Check One hereinafter called "CONTRACTOR". WITNESSETH The City has heretofore invited bids for a City construction project ("Project") identified by the bid title, bid number and project number listed above and commonly referred to as: CONgTRIICTION 01~ NORTFI~AgT 19TM AVI~NIIli'. gANITAR¥ g~Wli'Jt MAIN JIF, PI ,AC.F,M'F, NT AN'I) WATF, R MAIN I~F, PI.ACF, NYF, NT Bo Contractor, in compliance with the bidding requirements announced by the City, submitted a bid on the 15th day of~ 21X12, for the total bid amount Co On the 1 Otb day.of ]~y. emher, 2fit2, the City Commission designated contractor as having submitted the bid that wm most advantageous to the City and authorized the execution of this Agreement. Do The Parties agree that the Project is scheduled to be completed within 12ALcalendar days of the issuance of the Notice to Proeeec[, subject to CITY approved time extensions. There are penalties to the CONTRACTOR for the failure to meet such deadlines. NOW, THEREFORE, in consideration of these premises and the mutual conditions and covenants contained herein, the parties agree as follows: C-1 5 1. AGREEMENT 1.1. The Parties agree that: 1.1.1. 1.1.2. 1.1.3. The foregoing recitations contained in Paragraphs A-C are true and correct and incorporated herein by this reference. The CITY does hire and employ the CONTRACTOR to provide construction services for completion of the Project. The CONTRACTOR does accept this Contract and does agree to furnish the necessary labor, tools, equipment, materials and supplies, etc., and to complete the Project by performing ail the work as set forth in the this Contract and the Contract Documents for the price and amounts set forth in Contractor's bid. 1.1.4. Contractor is an independent contractor as that term is set forth in the General Conditions for Construction (GC-2) 1.1.5. Unless otherwise provided, all time frames referenced in all Contract Documents shall be calendar days. SCOPE OF SERVICES 2.1. The Project consists of those impwvements described and set forth in the Contract Documents. 2.2. The Contract Documents are the compilation of the following individual documents: 2.2.1. 2.2.2. 2.2.3. 2.2.4. 2.2.5, 2.2.6. 2.2.7. 2.2.8. 2.2.9. 2.2.10. 2.2.11. 2.2.12. 2.2.13. 2.2.14. Advertisement for Bids Instructions for Bidders Bid Proposal Bid Bond General Conditions for Construction (GC) - ail references to "CC" shall be to section numbers Construction Contract Ccrtflicate of Insurance Public Construction Bond Letters of Credit Technical Specifications Contract Drawings and Plans Addenda Written directives or interpretations Manufacturers warranties C-2 3. OBLIGATIONS OF CONTRACTOR 3.1. Contractor shall: 3.1.1. Furnish all materials, supplies, machines, equipment, tools, superintendents, labor, insurance, and other accessories and services necessary to complete said project in accordance with the conditions and prices as stated in the Contract Documents. 3.1.2. Perform all the work and labor pursuant to this contract and all of the materials furnished shall be in strict conformity with the Contract Documents. CONTRACTOR further accepts and consents to the conditions contained in said Contract Documents and expressly agrees to comply with every requirement and stipulation therein contained. 3.1.3. Furnish all tools, equipment, materials and supplies and to do all the work above mentioned in a first-class, substantial and workmanlike manner, and in conformity with the detail for said work on file in the office of the Project Manager and strictly in accordance with the Contract Documents. 3.1.4. Guarantee all work and materials for a period of one (1) year. Upon receipt of written notification fi:om the CITY, CONTRACTOR shall correct any defective or faulty work or materials wkieh may appear within one (1) year atter completion of the Contract and receipt of final payment. CONTRACTOR shall make the necessary corrections within ten (10) days of receipt of the written notice. Comply with the provisions of Section 255.05, Florida Statutes, if applicable. Pay promptly, before final settlement, any and all claims or liens by subcon~'actors or material suppliers, incurred in and about this work. Furnish release of liens forms from all subcontractors and suppliers of materials. Release of lien forms to be utilized shall be supplied by CITY. 3.1.6. Remove and clean up all rubbish, debris, excess material, temporary structures, tools and equipment from streets, alleys, parkways and adjacent property that may have been used or worked on by the CONTRACTOR in connection with the project promptly as such section or portion is completed and ready for use, leaving the same in a neat and presentable condition. 3.1.7. Observe and comply with the provisions of the charter, ordinances, codes and regulations of the City of Boynton Beach, Florida. 3.1.8. Obtain written approval from the CITY of all subcontractors not disclosed in the Contractor's bid document. 3.1.9. Perform such other tasks as set forth in the Contract Documents. c-3 3.1.10. Shall provide all required bonds, insurance certificates and any other required security for performance of the Project within ten (10) days of the Award of the Project. 3.2. The CONTRACTOR will be held responsible for the care, protection and condition of all work until final completion and acceptance thereof, and will be required to make good at his own cost any damage or injury occttrring fi'om any cause resulting from their acts or omissions or the acts or omissions of their subcontracts or suppliers. 4. CITY'S OBLIGATIONS 4.1. City shall provide a written notice to proceed not later than ten (10) days fi'om the execution of this Contract. 4.2. Make timely payments for the work in accordance with the 'procedures and time fi'ames set forth in the Contract Documents. 4.3, On satisfactory completion of the Project, .provide a written final acceptance and payment for the entire project. COMMENCEMENT OF WORK 5.1. CONTRACTOR hereby agrees to commence work under this contract on or before a date to be specified in the written "Notice to Proceed" of the CITY and to fully complete the project within ~ calendar days following the commencement date as specified in same. 5.2. Time is the essence of the contract. In the event the CONTRACTOR shall fail to timely commence the work following Notice to Proceed or fail in the performance of the work specified and required to be performed within the time limit set forth in the contract, after due allowance for any extension or extensions of time made in accordance with the Contract Documents, the CONTRACTOR shall be liable to the CITY, as liquidated damages and not as penalty, the amount stipulated in Section 6.0 hcreinbelow for each and every calendar day that the CONTRACTOR shall be in default of completion. 5.3. CONTRACTOR shall notify the Project En~neer in writing of any change in the names and addresses of each subconWactor pwposed for principal parts of work, and any changes in subcontractors from those proposed in CONTRACTOR's bid proposal, and for such others as the Project Engineer may direct, and shall not employ any that CITY may, within a reasonable time, object to as incompetent or as unfit. C-4 6. LIQUIDATED DAMAGES 6. l. The CONTRACTOR further agrees to pay ~ per day as liquidated damages, for failure to begin within ten (10) days of CITY's issuance of the "Notice to Proceed" or failure to complete the work within 120 calendar days from the commencement date as indicated in the written "Notice to Proceed". The CITY shall have the fight to deduct said liquidated damages from any amount due, or that may become due the CONTRACTOR, or to collect such liquidated damages from the CONTRACTOR or his Surety. 7. PROTECTION OF EXISTING FACILITIES AND WORK IN PROGRESS 7.1. Thc CONTRACTOR warrants that quoted prices include' thc protection and continuous use of all existing work in process, property or operations of the CITY as more particularly set forth in the General Conditions for Construction (G-C-44, GC-45, and GC-46). 8. INDEMNIFICATION 8.1. The CONTRACTOR shall indemnify and save harmless and defend the CITY, its agents, servants, and employees from and against any claim, demand, or cause of action of whatsoever kind or nature arising out of error, omission or negligent act of CONTRACTOR, its agents, servants, or employees in the performance of services under this Agreement. 8.2. CONTRACTOR shall indemnify and save harmless and defend CITY, its agents, servants and employees from against any kind and all causes, claims, demands, actions, losses, liabilities, settlements, judgments, damages, costs, expenses, and fees (including without limitation reasonable attorney's and paralegal expenses at both the trial and appellate levels) of whatsoever kind or nature for damages to persons or property caused in whole or in part by any act, omission, or default of the CITY, its agents, servants or employees arising from this contract or its performance. The CONTRACTOR and the CITY hereby agree and covenant that the CON'IRACTOR has incorporated in this original bid, which constitutes the Contract sum payable by the CITY to the CONTRACTOR, specific additional consideration in the amount of ten dollars ($10.00) sufficient to support this obligation of indemnification provided for in this paragraph. The indemnification required pursuant to the Contract shall in no event be less than $1 million per occurrence or no more than the Limits of insurance required of the CONTRACTOR by the Contract, whichever is greater. It is the CITY'S and CONTRACTOR'S full intention that this provision shall be enforceable and said provision shall be in compliance with Section 725.06, Florida Statute. 8.3. The execution of this Agreement by the CONTRACTOR shall obligate c-5 CONTRACTOR to comply with the foregoing indemnification provision, as well as the insurance provisions which are set forth in the General Conditions for Construction. However, the indenmification provision, and the insurance provision contained in the General Conditions for Constmciton are not interdependent of each other, but rather each one is separate and distinct from the other. 8.4. The obligation of the CONTRACTOR to indemnify the CITY is not subject to any offset, limitation or defense as a result of any insurance proceeds available to either the CITY or the CONTRACTOR. 9. PAYMENT BY CITY 9.1. The CITY agrees to pay the CONTRACTOR in current funds for the performance of the contract, subject to additions and deductions as prov/ded in the Contract Documents. 10. CHANGES IN ~ WORK 10.1. 10.2. 10.3. The CITY, without invalidating the Contract, may order extra work or make changes by altering, adding to or deducting from the work, the Contract sum being adjusted accordingly. All such work shall be executed under the conditions' of the original Contract. Any claim for extension of time caused thereby shah be made in writing at the time such change is ordered. Changes in the work must be processed as set forth in the General Conditions for Construction (GC-57). All change orders and adjustments shall be in writing and approved by the Project Manager, otherwise, no claim for extras will be allowed. Claim of payment for extra work shall be submitted by the CONTRACTOR upon certified statement supported by receipted bills. Such statements shall be submitted for the current contract payment for the month in which the work was done. No claim for extra work shall be allowed unless same was ordered, in writing, as aforesaid and the claim presented at the time of the first estimate after the work is completed, 11. PROJECT ENGINEER 11.1. 11.2. 11.3. The Project Engineer ("En~neer") is Eslll. Zle. miu~ The Project Engineer shall have general supervision and direction of the work. The Project Engineer is the agent of the CITY only to the extent provided in the Contract Documents and when in special instances he has the authority by CITY to act, and in such instances he shall, upon request, show CONTRACTOR such authority in writing. He has authority to stop the work whenever such stoppage may be necessary to insure the proper execution of the Contract. As the Project Engineer is, in the first instance, the interpreter of the conditions of c-6 the contract and the judge of its performance, he shall side neither with CITY nor with CONTRACTOR, but shall use his authority pursuant to the Contract to enforce its faithful performance by both parties. 11.4. In the event of a dispute, the role of the Project Engineer is to make recommendations to the Project Manager who shall make the final decision. 12. INSURANCE 12.1. The Contractor shall obtain and maintain insurance as set forth in the General Conditions for Construction (GC-28). 13. CONTRACT CONTROLS 13.1. This Contract must be construed with all other Contract Documents, a master set of which shall be maintained by the City Clerk of the CITY. In the event of a dispute, only the master set of documents, or copies thereof certified by the City Clerk, shall be used as evidence. 13.2. In the event of a conflict between the requirements or specifications set forth in the Contract Documents, the conflict shall be resolved by written interpretation by the CITY, or its representatives as set forth in the General Conditions for Construction (C-C-18). In reconciling conflicting provisions of the Contract Documents, the Contract shall have the greatest weight, followed by the General Conditions for Construction and finally by the balance of the Contract Document 14. TIME OF ESSENCE 14.1. Inasmuch as the provisions of the Contract Documents relating to the times of performance and completion of the work are for the purpose of enabling the CITY to complete the construction of a public improvement in accordance with a predetermined program, all such time limits are of the essence of the Contract. 15. REMEDY FOR DELAY 15.1. 15.2. In the event of any delay in the project caused by any act or omission of the CITY, its agents or employees, by the act or omission of any other party other than the CONTRACTOR, his agents, employees or subcontractors, or delay caused by Weather conditions or unavailability of materials, the sole remedy available to CONTRACTOR shall be by extension of the time allocated to complete the project. NO MONETARY DAMAGES SHALL BE CLAIMED OR AWARDED TO CONTRACTOR IN ASSOCIATION WITH ANY DELAY IN THE PROJECT CAUSED BY AN ACT OR OMISSION OF THE CITY, 1TS AGENTS OR EMPLOYEES. CONTRACTOR ACKNOWLEDGES THIS LIMITATION ON RECOVERY AND ASSUMES ALL MONETARY RISK ASSOCIATED WITH THIS LIMTI'ATION. C-7 CONTRACTOR hereby acknowledges that he/Bas above provision. /'~ ~ INTIALS t read and understands the 15.3. Failure on the part of CONTRACTOR to timely process a request for an extension of time to complete the work shall constitute a waiver by CONTRACTOR and CONTRACTOR shall be held responsible for completing the work within the time allocated by this contract. 15.4. All requests for extension of time to complete the work shall be made in accordance with the General Conditions for Construction (CC 24) 15.5. For the purpose of this section, the phrase "the CITY, its agents and employees" shall include but shall not be limited to the Project Engineer and Project Manager. 16. DISPUTES 16.1. Disputes shall be resolved as set forth in the Gen~ Conditions for Construction (CC-19). 16.2 Upon resolution of a dispute by the Owner, either party may request the appointment of a mediator. IN WITNESS WIIEREOF, the CITY has caused these presents to be signed by its Mayor, attested to by the City Clerk with the Corporate Seal of the said CITY and the CONTRACTOR has executed these presence the day and year herein before written. Signed, sealed and witnessed in the presence of: IIllllll / .~\\\\~t I!lll///. Si~ se~ ~d ~mes~ Approved as to Form: /~ ty ~iQ~oFicO Presii~'~' C-8 Attest as to CONTRACTOR State of Florida County of Palm Beach ) ) SS: ) On this ~ day of [~o_ 0_. , ,.2~, personally appeared before me, duly authorized to ~,.inist,r o,~ths, -~'~',..c. (~X'm_,~Z, ~o,,~ to b~ th~ persons described herein--o~ '~,h~ has produced as identification and who executed the foregoing instrument and has aclmowl~ged before me that No'tar~ Public ' ,..-,, My Commission Expires: "~c:~--I,e_.l~e.. C-9 BIDDER ACKNOWLEDGEMENT Submit Bids To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6322 Mailing Date (City): September 9, 2002 Bid Title: CONSTRUCTION OF NORTHEAST 19TM AVENUE SANITARY SEWER MAIN REPLACEMENT AND WATER MAIN REPLACEMENT Bid Number: g002-2413-03/CJ-D Bid Received By: OCTOBER 15, 2002, NO LATER THAN 2:30 P.M. (LOCAL TIME) Bids will be opened in Procurement Services unless specified otherwise. Bid receiving date and time is scheduled for: OCTOBER 15~ 2002, no later than 2:30 P.M. (local time) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this bid shall conform to applicable sections of the charter and codes of the City. Name of Vendor: O__,, {~'7~. t[){~t°~."~'. Federal I.D. Number: {O ~ "C~ { O ~ -~' ~ A Corporation of the State of: Area Code: Area Code: Mailing Address: City/State/Zip: Vendor Mailing Date: Telephone Number: Aul~orized Signature Name Typed THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL BA- I O FB31003697469.docJ022530041 ADDENDA CITY OF BOYNTON BEACH FLORIDA BID TITLE: CONSTRUCTION OF NORTHEAST 19TH AVENUE SANITARY SEWER MAIN REPLACEMENT AND WATER MAIN REPLACEMENT DATE SUBM1TFED: I C)" ~ ~- 0 ~ We propose and agree, if this bid is accepted, to contract with the City of Boynton Beach, in the Contract Form, to furnish all material, equipment, machinery, tools, apparatus, means of transportation, construction, coordination, labor and services necessary to complete/provide the work specified by the Contract documents. Having studied the documents prepared by: CH2M ~ J. and having examined the project site (when propose to perform the work of this Project following addenda which we have received: (Name of Project Manager/Architect/Consultant) indicated in these specifications to do so), we according to the Contract documents and the ADDENDUM DATE ADDENDUM DATE THIS PAGE TO BE SUBMI'I'rED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE A-I D FB31003697469.docd022530041 BID PROPOSAL The Bidder agrees to accept as full payment for the: CONSTRUCTION OF NORTHEAST 19TH AVENUE SANITARY SEWER MAIN REPLACEMENT AND WATER MAIN REPLACEMENT BID g002-2413-03/CJD Scope of Work: Replacement of 690 linear feet of 8-inch gravity sewer serving the project area to include swale improvements. Also includes replacement of 660 linear feet of existing 6-inch diameter, asbestos concrete water mains along NE 20'" Avenue and NE 1st Way. The location of the p~t~ect is NE 19'" Avenue to the South; NE 1~t Way to the East; NE 1~t Street to the West; and NE 20 Street to the North. TOTAL PROJECT SUM sgj. q; (amount written in w'~r~ has'ptv.~edence) Dollars Cents The undersigned bidder agrees to commence work within ten (10) calendar days after the date of the "Notice to Proceed" and shall complete the work within 120 calendar days after the commencement date. Original and two (2) copies of bid submitted. Attached is a computer generated horizontal bar chart showing proposed schedule of work. Schedule of Subcontractors submitted. Site Inspection Form submitted. Evidence of possessiOn of required licenses and/or business permits submitted. THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE BP- I DFB31003697469.doc/022530041 The undersigned bidder hereby represents that he has carefully examined the drawings and the Contract including all Contract documents and will execute the Contract and perform all its items, covenants and conditions, all in exact compliance with the requirements of the specifications and drawings. The bidder, by and through the submission of his Bid, agrees that he has examined and that he shall be held responsible for having theretofore examined himself as to the character of the mute, the location, surface and underground obstructions, the nature of the ground water table, conditions and all other physical characteristics of the work, in order that he may thereby provide for the satisfactory completion thereof, including the removal, relocation or replacement of any objects or obstructions which will be encountered in doing the proposed work. The bidder, by submission of this Bid acknowledges that the bidder has been advised that in the event bidder contests the award of this project to another bidder, that the bidder damages, if any, are limited to actual Bid preparation costs and bidder hereby waives any claim it may have for other damages coming from the City's failure to award the project bidder. Date (Name of bidder,~r~o~tion, Firm or-Individual)~ By ~gnamre °Printed Name Title Telephone Number Florida Contractor's License Number---''Icj THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE TO BI~. CONSIDERED COMPLE"rl~ AND ACCEPTABLI~ BP - 2 O FB31003697469.dOC/O2253(X)41 SCHEDULE OF BID ITEMS 19th AVENUE SANITARY SEWER AND WATER MAIN REPLACEMENT GENERAL REQUIREMENTS Item 1 Extended Unit Prlce Quantity Unit Unit Price Mobilization, Demobilization, Bonds, Insurance and General Requirements Subtotal - General Requirements SCHEDULE A - WATER MAIN REPLACEMENT (Thickness Ciasa 50) 2 6-inch CL DI Pipe - push-on joint, Thickness Class 50 660 LF $ , Trench Safety System for OSHA Compliance 1,380 LF 6-inch RJ Gate Valve-and Box 5 0L-350 DI Restrained Joint Fittings 0.360 TON 6-inch Cut-in Tee Connection to Existing System - including plugging and abandonment of existing mains 7 6-inch ACP to DIP Connection to Existing System - including plugging and abandonment of existing mains 8 6-inch Fire Hydrant * including removal, cleaning and delivmy of the existing hydrant to Owner 1 EA ~~::~ 9 Sampling Points (Temporary) 2 10 Sampling Point (Permanent - replaces one temporary sampling point) DFB31003697469.doc,/022530041 SCHEDULE OF BID ITEMS 19th AVENUE SANITARY SEWER AND WATER MAIN REPLACEMENT 11 12 Single Water Service Connections - complete with meter box Double Water Service Connections - complete with meter box $ ISGO' 13 14 15 Service Connection Piping - 1 inch 30 Service Connection Piping - 1 1/2 inch 100 Asphalt Patch (Trench Repair) 100 16 Asphalt Oveday SY Subtotal Schedule A SCHEDULE B - SANITARY SEWER REPLACEMENT 17 18 8-inch PVC C-900 DR'18 Pipe .o u: $~,~ $~,,~qo. 19 Removal and Disposal of Abandoned 6-inch Asbestos Concrete Pipe 400 LF $ ' 20 21 Manhole, up 'to 5 feet deep ~ ~ ${~0~0'~ $1'~,"'7~0' ~ Manhole, from 5 to 10 feet deep ~^ Manhole, from 10 to 15 feet deep - including double outside drop assemblies , ~ q ~oo.~ DFB31003697469.doc/022530041 SCHEDULE OF BID ITEMS 19th AVENUE SANITARY SEWER AND WATER MAIN REPLACEMENT Single Sewer Service Connections ~ ~, :lq~,~ : qcl~o, ~ 23 24 25 26 Double Sewer Service Connections 4 6-inch PVC service, DWV ~,o ~ $ I~.~ : io,fl~.~ Concrete Driveway Replacement 260 SY Sidewalk Replacement 50 SY Sublolal Schl~lule B $ ! I ~, (,J)I'/'D' l~ SUMMARY AND BASIS OF AWARD Subtotal: General Requirementa Subtotal: Schedule A Subtotal: Schedule B Contingency Allowance GRAND TOTAL FOR PROJECT S30,000.00 ~qlq .'lc~fl, 5~ (Enter Amount on Page BP-l) PAGES 1-3 OF 'SCHEDULE OF BID ITEMS' TO BE SUBMITTED IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE DFB31003697469.doc/02253(X)41 BID BOND STATE OF FLORIDA ) COUNTY OF PALM BEACH ) KNOW AI.I. lVlEN BY THE3E PRESENTS, that. as Principal, and , aa Surety, authorized to do business in the State of Florida are held and firmly bound unto the Owner, City of Boynton Beach in the penal sum of Dollars ($ ) lawful money of the United States, for the payment of which sum will and truly to be made, we bond ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS submitted the accompanying bid, dated OBLIGATION IS SUCH, that whereas the Principal has ,20 , for:. CONSTRUCTION OF NORTHEAST 19TM AVENUE SANITARY SEWER MAIN REPLACEMENT AND WATER MAIN REPLACEMENT NOW THEREFORE, If the principal shall not withdraw said Bid within ninety (90) days after date of opening of the same, and shall within ten (10) days after the prescribed forms are presented to him for signature, enter into a written Contract with the Owner in accordance with the Bid as accepted, and give bonds with goods and sufficient surety or sureties, as may be required, for ~he faithful performance and proper fulfillment of such Contract, then the above obligations shall be void and of no effect, otherwise to remain in full force and effect. DFB31003697469.doc.~02253(X)41 BIB- I B. In the event of the withdrawal of said Bid within the period specified, or the failure to enter into such Contract and give such bonds within the time specified, if the principal shall pay the Owner the difference between the amount specified in said Bid and the amount for which the Owner may procure the required work and supplies, if the latter amount be in excess of the former then the above obligations shall be void and of no effect, otherwise to remain in full force and effect. IN WITNESS WHEREOF, the above bounded parties have executed this instrument under their several seals, this ~ day of , being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of is governing body. WITNESS: (If Sole Ownership or Partnership, two (2) Witnesses required). (If Corporation, Secretary only will attest and affix seal). PRINCIPAL: Name of Firm Signature of Authorized Officer (affixed seal) Title Business Address City and State DF~1~97~g.dOC/02253(X)41 BIB - 2 SURETY: Corporate Surety Attorney-in-fact (affix seal) Business Address City State Name of Local Insurance Agency DFB31003697469.doc/022530041 BIB- 3 CERTIlZICATE AS TO CORPORATE PRINCIPAL on behalf of the Principal, was then~~tt~O..~'T of said Corporation; .that I know has signature, and his signature hereto is genuine; and that said bond was duly signed, sealed, and attested for and in behalf of said Corporation bY~o~,fit~ of body../ /Secretary I -- ' ! ] ' (corporate seal) STATE OF FI. DRIDA COUNTY OF PALM BEACH Before me, a Notary Public duly commissioned, qualified and acting, personally appeared (...~~ .. _O{_! ~.t to me well known, who being by me first duly sworn upon oath, says that he is the Attomey-in-Fact, for the~--_~?_. ~"'0.~ '~~ ('00 and that he has been authorized byC~.~- ~L~ ~.f~g~f~"~ ~ to execute the foregoing bond on behalf of the Contractor named therein in favor for the Owner, the City of Boynton Beach. DFB31003697469.doc/O2253{:X~ 1 BIB - 4 STATEMENT OF BIDDER'S QUALIFICATIONS Each Contractor bidding on work included in these General Documents shall prepare and submit the data requested in the following schedule of information. This data must be included in and made part of each bid document. Failure to comply with this instruction may be regarded as justification for rejecting the Contractor's proposal. * attach additional sheets giving the information Name of Bidder: Business Address: When Organized: Where Incorporated: How many years~ ha, v% you ~n yngag~ in tho con~cting business undor tbe p~sont fi~ name? ~ General ch~cter of work ~ffo~ed by yo~ comply. 8. 9. 10. Enclose evidence of possession of required licenses and/or business permits. Number of employees. ._~) Background and experience of principal members of your personnel, including officers. * Bonding capacity. I~ ~"~(,~0('~ ~lX~t~~~---' Have you ever defaulted on a contract? If so, where and why?* THIS PAGE MUST BE SUBMITTED ALONG WITH PROPOSAL SBQ- 1 DFB31003697469.doc/022530041 'STATEMENT OF BIDDER'S QUALIFICATIONS continued ...... 12. Experience in performance. Project $ Value Contact Name Phone # 13. 14. Contracts on hand. * /'~(~.- ~~X~ Largest completed projects (include final cost). 2) 3) 15. List all lawsuits (design and/or construction related) or arbitrations to which you have been a party and which: * 1) arose from construction projects: * 2) occurred within the l~t 4 years: * 3) provide case number and style: * Dated at: ~)~ _ _ 9~,rit~n signature) Name: ~~ ~ ~ ~~ ~ (p~nted or t~ed) Title: ~ ~-~i ~~ Rev. 05/30/02 THIS PAGE MUST BE SUBMITTED ALONG WITH PROPOSAL SnQ - 2 DFB31003697469.doc J022530041 BIDDER'S SITE INSPECTION CONFIRMATION BID T1T~ CONSTRUCTION OF NORTHEAST 19TM AVENUE SANITARY SEWER MAIN REPLACEMENT AND WATER MAIN REPLACEMENT BID NUMBER: #002-2413-03/CJD Before me, the undersigned authority, authorized to take acknowledgements personally appeared: ~_~li?~J,~ (~,'~'T' as an authorized representative of: C..~7__ ~;~f'~l_l.~l ~{Y~ ~ ~ ' (hereinafter called the bidder) located at ~lr-~0A~...' ~t~.t~ ~:4b~; ~_J.=.'.'.'.'.'.'.'.~_'t i'~t--~'J~/~' ~'n~l~ and that said bidder has visited the site of the work and has carefully examined the plans and specifications for said project and checked them in detail before submitting his bid or proposal. CITY EMPLOYEE SIGNATURE DATE OF INSPECTION DFB31003697469.doc/022530041 BSI- I NONCOLLUSION AFFIDAVIT OF PRIME BIDDER 1) , being first duly sworn, deposes and says that: (Title) (Name of Corporation or Firm) the bidder that has submitted the attached bid: 2) He is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid; 3) Said bid is genuine and is not a collusive or sham bid; 4) Further, the said bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired; connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the Contract for which the attached bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other bidder, firm or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure thyq]~ any cgl. Lusion, Ions.Ilk'racy: connivance or unlawful agreement any advantage against th& ]'~,A. t~-~~ (Local Public Agency) or any person interested in the prolx~s~l t~on~, and proper ,are not tainted by any 5) The price or prices quoted in the attached bid are fair and snanc~th collusion, conspiracy, connivance or unlawful agreement on the P-- 7-~--e bidder or any of its agents, representatives, owners, employees, or parties in interest incl/u/iih\g this affiant. (Signed). (Ti tle)~~___~'t a~P_~'~ Subscribed and sworn to before me This ~g:~ day of _~T~ , 20 My commission expires THIS PAGE TO BE SUBMI~ED ALONG ~ BID IN O~ER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE NCA- I DFB31003697469.doc/022530041 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA COUNTY OF PALM BEACH ) : SS ) I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of Boynton Beach aa a commission,. ~kic .cback, reward of gift, directly or indirectly by me or any member of my finn or by an officer of thy1 orporation. By: IGNATURE Sworn and subscribed beforc.,me . this I ~' day of {{~1/~[~'~ , 200o NOT'AR¥ PUBLIC, State'6f~'lo~ at Large ~ Printed Information: COMPLY THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE AKA-I OFB31003697469.docJ022~l CONFIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. ( ) ^SLqN ( ) BLACK ( ) mSP~br~C ( ) WOMEN ( ) OTHER (specify) Do you possess a Certification qualifying your business as a "Minority Owned Business"? YES NO ff YES, name the Organization from which this certification was obtained and date: Issuing Organization for-Certification Date of Certification THIS PAGE TO BE SUBMI~i'ED ALONG WITH PROPOSAL MOB- 1 DFB31003697469.doc/O2253(X)41 CONFIRMATION OF DRUG-FREE WORKPLACE IDENTICAL TIE BIDS Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the conunodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drugTfree workplace through implementation of this section. As the person authorized to sign the statement, I certify that ~/iis~irm tom__with the above requirements. V,~ndor' s Signature THIS PAGE TO BE SUBMI'I'TED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE DFWo I D FB31003697469.doc/02253(X)41 TRENCH SAFETY ACT AFFIDAVIT On October 1, 1990, House Bill 3183, known as the Trench Safety Act became law. This incorporates the Occupational Safety & Health Administration (OSHA) revised excavation safety standards, citation 29 CFR.S. 1926.650, as Florida's own standards. The Proposer, by virtue of his signature below, affirms that he is aware of this Act, and will comply with all applicable trench safety standards. Such assurance shall be legally binding on all persons employed by the Contractor and his subcontractors. The proposer is also obligated to identify his anticipated method and cost of compliance with the applicable trench safety standards. PROPOSER ACKNOWI.RDGES THAT INCLUDED IN THE VARIOUS ITEMS OF TIlE PROPOSAL AND IN THE TOTAL BID PRICE ARE COSTS FOR COMPLYING WITH TIlE FLORIDA TRENCH SAFETY ACT (90-96 LAWS OF FLORIDA). THF_3E ITEMS ARE A BREAKO~ OF THE RESPE~ ITEMS INVOLVING TRENCHING AND Wrl'.I. NOT BE PAID SEPARATELY. THEY ARE NOT TO BE CONFUSRD WITH BID ITEMS IN THE SCH~DUI~ OF PRICES, NOR BE CONSIDERED ADDITIONAL WORK. IN ORDER TO BE CONSIDERRD RESPONSIVE, THE PROPOSERS MUST COMPLETE* THIS FORM, I.E. IDENTIFY THE COSTS AND METHODS SUMMARrgla~ BELOW, SIGN AND SUBMIT 1T WITH THEIR BID DOCUMENTS. Name of Propo~// A~orized/Sign~ature of Proposer . . *COMPLETION REQUIR~ PROPOSERS TO FII.IJ IN TIlE APPROPRIATE DETAILS UNDER THE FOLLOWING HEADINGS: Description Unit Quantity Unit Price Extended Price .~..~ethod THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE TSA- 1 DFB31003697469.doc/022530041 SAFETY PROGRAM COMPLIANCE Safety is a high priority in the conducting of business in the City of Boynton Beach. Preference shall be given to contractors with an established safety program following O.S.H.A. guidelines, and documented results establishing a safe working environment. Bidder shall provide a copy of the Safety Program(s) to be in effect for the duration of the Contract (attach to the back of this form). The City reserves the right to conduct periodic safety inspections of the contractor, subcontractor, employees, agents, etc. throughout the duration of the Contract. The City reserves the right to terminate the Contract where it is determined that the contractor or subcontractor is in non-compliance of the safety terms, regulations or requirements established by O.S.H.A. or the State. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. A GNATURE THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE SPC- I 0F831003~97469.doc./0~2530041 STATEMENT OF NO BID If you are not bidding on this service/commodity, please complete and return this form to: PROCUREMENT SERVICES, City of Boynton Beach, i00 E. Boynton Beach Boulevard, P.O. Box 310, Boynton Beach, Florida 33425-0310. Failure to respond may result in deletion of vendor's name from the qualified bidder's list for the City of Boynton Beach. COMPANY NAME: ADDRESS: TF_.I.~PHON~: SIGNATURE: DATE: WE, the undersigned have declined to respond to your Bid # 002.2413-03/CJD for CONSTRUCTION OF N.E. 19TH AVENUE SANITARY SEWER MAIN REPLACEMENT & WATER MAIN REPLACEMENT because of the following reasons: Specifications too "tight", i.e., geared toward brand or manufacturer only (explain below) Insufficient time to respond to the Invitation We do not offer this product or an equivalent Our product schedule would not permit ua to perform Unable to meet specifications Unable to meet bond requirements Specifications unclear (explain below) Other (specify below) REMARKS: IF YOU ARE NOT SUBMITTING A BID, PLEASE COMPLETE FORM AND RETURN TO PROCUREMENT SERVICES NB-1 DFB31003697469.doc/022530041 THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document A3'IO Bid Bond 3380 KNOW ALL MEN BY THESE PRESENTS, thatwe C~AZ ~.~UT_~I:g~ COt~.,~l~, ~ P~ncipal, hemina~r call~ ~e enncip~l, and o~ ~.~.~~c~%~.~. 580 ~ S~., C%~C~%, 0~]0 ~5202 a co~om~on duly org~iz~ under ~e la~ of ~e 5~te of ~ SumW, hereinafter ~i1~ ~e SureW, are held and fi~iy ~und unto ~lm i~ ~ll nam ~ ~ ObliB~, hereina~er ~11~ ~e ObliB~, in ~e sum of ........... 5~ 0g B~=- . .... Dolla~ ($ -5J- for ~e payment of which sum well and t~ly to be made, ~e said P~cipal and ~e said SureW, bind ou~lv~, our heir, ~uto~, administrator, succm~ and ~sisns, ~intly and ~eralJy, fi~ly by ~e p~n~. WHEREAS, ~e Prino~al h~ submitt~ a bid for ~.m i~ ~11 n~., or Cont~ ~men~ wi~ ~ a~ lumc~enJ lu~ Ju ...... ~ ~t ot ~ failure of ~ Pri~l ~ en~r p~t of I~f and ma~al fumis~ in t~ p~on ~J, or in her~ ~n the a~unt s~ in ~ ~d and su~ ~r~r a~unl for ~i& ~ ~ii~ ~ in ~ ~i~ ~n~ wi~ I~r ~ to ~m ~e Wo~ ~ ~ .id bid, ~ ~ obli~tio~ ~l ~ null and ~id, o~ ~ ~in ' in full g~ a~ ~ 15th Signed and sealed this day of 0CTOBI~./~ 20 02 /~/------m~ AIA DOCUMENT A.Tle · BID BOND · AIA · · FE~IKUAI~Y lg70 ED * THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, O.C. 2001~ g/g3 -£ -'INCINNATI, OHIO 45202 · 513-369-5C FAX 513-723-2740 POWER OF ATTORNEY ,y this power of attorney is not mom than ~ No. 016532 tHESE PRESENTS: Tha. t the GREAT AM.ERICAN INSURANCE COMPANY, a corporation orgnnized · of the laws of the Staxe of Ohio, does hereby nominate, coastitw, e and appoint the person or persons named below ~por~Iion, Sta~e of Florida, incident to the release of retained percentaEes and/or final esl/m~!~; provided $~,,-,* m m= nature mereot; lor all obliges including say and all c~-~s mq~d~ ,ny on any such bond, under.king or contrac~ of sure~hin executed ,,.a_ o,.: ......... that ~ r ,~u., mu aumonty sa~l not exceed the limit s~.ed ,amc Addr~s ALL ~ Limit of Po~er ~ PALM Rl~C~, ~ 510,000,000 Power of Attorney revokes all previous powe~ issued in behalf of the attorn¢~(s)-in-fact named above. WITNESS WHEREOF the GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and attests! by ~r/a~e officers and its corporat~ seal hereunto affixed this At, est 2rid day of ~ GREAT AMERICAN INSURANCE COMPANY ,1998 STATE OF OHIO, COUNTY OF HAMILTON -- ss: On ~ 211d day of .O~iI)be~ 9~ x..befo? me personally appeared DOUGLAS u n~u~,, _ known, being duly sworn, deposes ami says that he resid~i~inJ~iinc~nnati, ..... ,.,w,,~, to me American Insurance Company, the Company described in and which executed the above iustrumeat; that be knows the seal; that it was so affixed vino, mat he ~s the V~ce Presideat of the Bond Divisioa of Great by authority of his office uader the By-Laws of said Company, and that he signed his name thereto by like anthodty. This Power of Attorney is granted by anthority of the following r~olutions adopted by the ~ of Dixectors of G~tt American Insurance Company by unanimous written consent dat~l March 1, 1993. RE$OLVED: That ~e Division tb=sident, the several Division .... · Vice I~sideot~ ~d ~t Vice pn~id~&% or a~y o~ of rjt~m, be ·nd hereby is authorized, from tm~ to tim~, to appoint one or more Attorney,.In-Fact to execute on behalf of the Company, a~ surety, any and ali bonds, underlaldngs and contracts of suretyship, or other written obligations i~ ~ nature thereok to prescribe ~ respective duties and the of their authority, and to revoke any such appointment at any time. CERTIFICATION I, RONALD C. HAYES, Assistant Secrm~ of G~at American lnsuran~ Company, do he.by certify that the foregoing Power of ~torney and the Resolutions of the Board of Dir~tors of March 1, 1993 have not been revoked and a~ now in full foree and Si~aed and sealed this 15th day of OCTOBER 2002 /9'/) (FLORIDA) P~nzed on R .e~-t,c.~d Papm. 9~93 r' m m 0 z Presentation of Qualifications GARY E CZAJKOWSKI UTILITY CONTRACTOR GARY F. CZAJKOWSKI PROFESSIONAL EXPERIENCE: 1/88 - Present 10/87- 1/88 6/86- 10/8'7 7/84 1Zf82 - 7/84 11/81 - 12/82 CHAZ EQUIPMENT CO. 3380 FAIRLANE FARMS RD. #16 WELLINGTON, FL Engineering Contractor. As owner I handle all the operational aspects of the business, including book- keeping and other office duties. MAN-CON INC. Pompano Beach, FL Superintendent Installation gravity sewer mains, force mains, and water mains ran~ng from 8" to 36". LANZO CONSTRUCTION CO. Pompano Beach, FL Sup~rtisor of Utility Co~truction Mony responsi~fies including ins~_allalion of deep line scw~, sub-aquateous jack and bore, water main and force mains ranging from 8" to 24"andinsmllafion of fuel storage tanks from 2,500 to 5,000 gallons. SOUTH FLORIDA UNDERGROUND SERVICES Pompano Beach, FL Ce.owner Responsible for wa~, sewer and draining installation projects, de~tingwith municipaUties builders and developers. Specialized in coal tax epoxy coatings. CHAMPAGNTE, WEBER & ANDERSON, INC. For~ AH phases of underground uti[ides inst~Hafions RIC-MAN CONSTRUCTION Pompano Beach, FL All phases of underground utilities installation. 8035 Dillman Reed 954-98~-g808561-784-87'33 West Palm B,~.~'~, FI. 33411 MICHAEL J. CZAJKOWSKI Position as a Supervisor in construction, specializing in land development, mad building, and underground utilities. 1992- 1997 Cer, e~n~ion Foreman. · Installaiion of Water and Sewer mains. · Installalion of Storm Drains. · Roadway restoration. · Manhole, Lilt Station Rehat~litafion Chaz Equipment Company Inc Delray Beach, FI. 4/97 - 6/97 Posen, Inc. ~ Femman. · Installalion of Water and Sewer mains. · InstallaUon of Ston~ Drains. · Roadway restore'don. 6/97 - 3/00 Capital Contracting ~ Foreman. · Installaiion of water and sewer mains. 2000.Present Chaz Equipment Company Inc Ceaetn~Rlea Femman · Installalion ofwaterand sewermains · InstallaUon of stomt drains · Manhole, Lilt Station Rehabilitation Stevenson High School - 4 ye. am National Insl#ute of Technology - 2 ye. am Macomb County Community College- 1% yea~ Confined Space F. nm/Certificate Troy, Mi. Wellington, FI. sterung Heights, Mi. Ster, ng I-I ghts, M Howard Wight 1972 - 1976 Auburn University Aubum, AL 1976 - 1977 Alabama Gas Corporation 1977 - 1985 Cmbtn~e Construction Co., Inc. West Palm Beach, FL Heavy/Highway Con, b-actor. Managed projects up to $1.5 million including private and public. 1985 - 1990 Haynes and Wight., Inc. West Palm Beach, FL Vice;, ,.,~,;,~,..~'T. ,~.~.~.- Responsible for all management facets of Heavy/Highway construction finn - SIS mil~ee annual volume. _ Responsible for the administration and coordination of over $150 million of caplel construction including Water and Sewer, Paving and Drainage, Beautification and Parks, UtiBy Plant, and Building Constmclkm. Managed Conslmction Division and supewised eleven employees within Responsible for the estimating, administration and coon:linalfon of projects. State of Roftda General Co.~-actors Ucense ~ 013244 IAZ EQUIPMENT CO ~ZAJKONSKI GARY 3380 FAIRLANE WELLINGTON FL INC FARMS ROAD 33~1~-876~ John K. Clark, CFC Ta: ;ollector P.O. Box 3353 West Palm Beach, FL 33402-3353 www.pbcgov, com/tax Te1:(561) 355-2622 License Number: 1999'08591 Dear Business Owner: This is your new occupational license. Please keep the upper portion for your records and detach the~bottom of this form. Verify the Information and display it conspicuously at your place of business, open to the view of the public. This. license is in addition to and not in lieu of any other license required by law or municipal ordi~t~nce and is subject to regulations of zoning, health, and any other lawful authority (County Ordinance Number 72-7). Licenses may be transferred to a new owner when evidence of a sale is provided; the original ItCi~'n~;e is surrendered and a transfer fee is paid. Licenses may be transferred to a new location when proof of zoning approval is provided; the original license is surrendered and a transfer fee is paid. Business name changes require a new license. '"his license expires on September 30, 2003. Renewal notices are mailed at the end of July. you do not receive the notice by the middle of August, please let us know. I hope you have a successful year. Tax Collector 1999-08591 DETACH AND DISPLAY BOTTOM PORTION, AND KEEP UPPER PORTION FOR YOUR RECORDS STATE OF FLORIDA PALM BEACH COUNTY OCCUPATIONAL LICENSE EXPIRES: SEPTEMBER- 30- 2003 CHAZ EQUIPMENT CO ZNC CZAJKOWSK! GARY ~ LOCATED AT 3380 FA!RLANE FARMS ROAD WELLINGTON FL 35414-8795 C/WIDE TOTAL CW-O08 CLASSIFICATION $185.85 $185.85 I Is her~y Iicemed at above address for the period beginning on the q~t day of October and ending on Ihe ~l~le~ ~y of September to ~a~ In the business, ~of~Jslon ~ occupation oK UNDERGROUHD UTZLZT!ES CONTRACTOR CUC057102 THIS IS NOT A BILL - DO NOT PAY PAXD. PBC TAX COLLECTOR $185.85 OCC 049 04763 08-09-2002 JOHN K. CLARK, CFC THIS LICENSE VA_.L!.D 9_N.L.Y__W_H?_N RECEIPTED BY STATE OF FLORI~_ DEPARTMENT OF BUSINESS AND PROFESSIONAL REt,~LATION CONSTRUCTION INDUSTRY r. ICENSING BOARD 1940 NORTH MONROE STREET TALLAHASSSEE FL 32399-0783 (850) 487-1395 CZAJKOWSKI, GARY F CHAZ EQUIPMENT COMPANY INC 8035 DILLMANRD WEST PALM BEACH FL 33414 S'rAm ~N= Ft. ORIDA A0~0508642 DETACH HERE 0508642 ~:~e aNDSRGROatm' U'FZLITY ~, ~yA~ZO~:~ N~d below IS ~RTIFX~ : Under .the proVisions of ~ap~.~,4g9 E~ira~iOn ~te. AUG 31, 2004:~: ~~sKZ, ~ F~ ~ EO~P~ CO~ INC ~380 F[I~ F~ ~~T ~LLI~N ~ 33414 SE(:~uo2o?.29oo644: JEB BUSH KIM BINKLEY-SEYER GARY E CZAJKOWSKI SUMMARY OF QUALIFICATIONS: · Thoroughly experienced with de-watering operations. · Complete knowledge of Lock Joint Pipe, and installation of Ductile iron, P.V.C. and R.C.P. installation. · C°mplete knowledge ofsewage lift stations, mechanical piping, and pump insmlations. · Have had the privilege of working for the Miami-Dada Water and Sewer Authority, C.H. 2m I--rdl, Post Buckley, and Williams, Hatfield and Stoner, among other local engineering firms. SPECIAL SKILLS: Offering2 0 years experience in the construction industry, with expertise in heavy equipment operation, Adm/niswation / Management, leadership qualifies, scheduling / supervising of projects, Able to analyze and make decisions, client billing, accounis receivable and payable, client relations excellent co- woflr, errapport, strougorgauizafional abilities, h/g/fly motivated, experienced in wo~,g with su'ucunal concrete, a thorough and EXPERI~.NCE SUMMARY: :? Underground utilities installations · Sewage pump smlious · Water and ~ warn' plant work PERSONAL INFORMATION: Avsilsble on request. Excellent references available upon request 3460 Fairlane Farms Road Suite 8 Wellington, FL 33414 one: 561-333-2109 r ax: 561-333-2180 December 20, 2003 Mr. Paul Fleming. City of Boynton Beach 124 E. Woolbdght Road Boynton Beach, FL 33435 Re: N. E. 19~ Ave Sewer / Water Replacement (Project # SWR064 & WTR054) Change Order Proposal for Cherry Hills/Boynton Heights Area Water Main Replacement Program Dear Mr. Fleming: Please find attached Exhibit A Schedule for the NE 1ge Ave Project Contract Schedule of Values; and the Schedule of ValUes for proposed Contract Addition (Change Order #1) for the Cherry Hills/Boynton Heights Water Main Replacement Program. The scope of work for the Contract Addition is commensurate with the scope for the water main portion of NE 1ge Ave. The total dollar amount of $550,355.55 was calculated utilizin[/ the estimated quantities of the Cherry Hills/Boynton Heights plans mum'plied by the NE 19~' Contract unit pdces. Final Contract / Change Order amount will be the "as measured" quantities times the unit pdces. We appreciate the opportunity to submit this proposal and we look forward to working with you on the Cherry Hills / Boynton Heights Project. Should them be any further questions or clarifications please do not hesitate to call me at 561-333-2109. Sincerely,/~~ Project Manager cc: Project Book NE 19th Ave Sewer/Water Cherry Hill~Boynton Heights Area General Requirements Mobilization, DemobtlizatJo~, Bonds, I LS $ g 0(~.0~ S 9,000.00 Insurance and Genera Requlrm.e~s ' Subtotal - Generat Requiremen~ $ 1 LS S 24,?06.~ S 24.70S.~ 9,000.00 I S 24,70S. 5~ J Schedule A - Water Main Replacement (Thickness CL 50) ~sh.ofl jr, CI so for OSHA Compliance RJ Gate Valve and Box DE Rea~aifled Jt Fittings $ In Cut-in Tee C~ to Exlsllflg System* including pluoi31ng and alMnclonmnet of existing mair4 64nch ACP to OIP CO4MMCtIQ4~ - Includiflg plugging and &10endoflitmflt C~ I vigl~lNj 6 in Fire Hyclraut. including r~movM, cleaning &fid ddlvery of the existing hydrant to owner Pe4nte (Temporary) Sampling ore temporary eampllng Single warm' Set.ce Connections Comple~ wlmeter box Dodde Water Sawice Co4xt~c~ons - Comp~Bte w/meter t)ox Sef~,tea Coflflecflon Piping Asphalt Patch (Trash Repair} Azp~alt Overlay S 25,740.0~ S 1,380.00 $ 4,770.00 S 2,880.00 $,S00.00 2,20e.00 $ 2,$7S.00 S S S40.0O S 1,376.00 $ 1,340.00 S Z, TYS.0G S 247. S0 S 1,1S4).0~ 7.SO S 0,440.00 SubttXM - Schedule A Wate~ Main S 48.1S2.~4) Schedule B - Sanitary Sewer Replacement *~l 8 In PVC C-900 DR-18 Pipe 690 LF S 38.00 S 2~,,220.00 ~ ~ Removll and DtSt)O~I of t 6 In ~ Coflcr~a Pipe 4GO LF S S.O0 S 2,0QO.O0 . M.nhole (Q-&) ,IF. AlS 2,7S0.00 S 13,7"." :, M.nhole (S-10) ,t lS 3,..OO S 1,,2S0.00 ~lM'nh°le (10-1,)Including do~Oie I /EA/S ,,O~O.0e S $,04X).00 '/S~''*"~''-'"~ ~ /s¥1 s ,o.0o $ z,~.0~ SuMutal - Schedule B Sanitary Sewe~ S S 229, SA4.00 S S,886.00 $ 16,430.00 S S S $S,2Q0.00 S 2S, t2S.00 S $7,4Q~.00 $ S 10,147.~0 $ 2,41~.00 S ~O,0eO.00 $ 64,087.SO S $2,~,660.00 J Cofl~ngency AJIoweflce S 30,~.00 Grind To~I $ 219,792.60 112,&40.00 S S S S S S S S , I S S~0,3S6.5S J CITY OF BOYNTON BEACH POINCIANA HEIGHTS WATER MAIN IMPROVEMENT PROJECT SCOPE OF WORK: Consists of all construction services to furnish and install approximately 6,400 linear feet of new 6-inch diameter ductile iron water main in the area known as Poinciana Heights. Work will include, but is not limited to abandonment of existing water mains, service meters and replacement with new water mains and service meters; service and perform water service connections; relocate existing water meters; install fire hydrants and valves; reconnection to existing system; all testing; and road and landscaping restoration. Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January21, 2003 VII.-CONSENT AGENDA ITEM C.8. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4,2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21,2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Approval of Resolution accepting a Grant of Easement from G.A. Homes, Inc., to the City of Boynton Beach, relating to Bamboo Lane. EXPLANATION: In conjunction with the development of the Dakota Lofts project, it was determined that an adjoining "street" known as Bamboo Lane was not a properly dedicated public fight-of-way. The developer of Dakota Lofts has obtained a Quit Claim Deed from the apparent heirs of the original owner. The developer is now conveying an ingress, egress and utility easement for access and utility purposes to the City. Acceptance of the easement and authorization to record requires Commission approval. The easement will allow for a water main to be constructed in order to provide potable water to adjacent residents. PROGRAM IMPACT: None FISCAL IMPACT: None. ALTERNATIVES: Do not accept the Grant of Easement from G.A. Hom~a~n Beach. Department Head's Signature City Manager's Signature Department Name // City Attom0dt / mance / Human Resources S:~BULLETIN~ORMSXAGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R03- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, ACCEPTING A NON-EXCLUSIVE PERPETUAL GRANT OF EASEMENT FROM G.A. HOMES, INC., TO THE CITY OF BOYNTON BEACH, FOR "BAMBOO LANE"; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, it is the desire of the City to obtain from G.A. Homes, Inc., a non- exclusive perpetual Grant of Easement for a "street" known as Bamboo Lane, more specifically described in Exhibit "A" attached to the Grant of Easement; and WItEREA$, this Easement will allow ingress and egress and constructing, installing, operating, maintaining, repairing, altering and replacing potable water and sanitary sewer improvements by the city of Boynton Beach on "Bamboo Lane"; and WHEREAS, the City Commission upon recommendation of staff, deems it appropriate to accept a non-exclusive perpetual Grant of Easement fi.om G.A. Homes, Inc., to the City of Boynton Beach, Florida, a copy of which is attached hereto and made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. That each Whereas clause is tree and correct. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby accept a non-exclusive perpetual Grant of Easement fi.om G.A. Homes, Inc., to the City of Boynton Beach, Florida, for property known as "Bamboo Lane". Section 2. That the City Clerk will record this Grant of Easement in the Public Records of Palm Beach County, Florida. Section 3. This Resolution shall become effective immediately upon passage. S:\CA~P, ESO~Agreements\Utilitics\Grant of Easement -Bamboo Lanc.do~ PASSED AND ADOPTED this__ day of February, 2003. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner 2ity Clerk (Corporate Seal) S:\CA~RESO~A~'eements\Utilitics\Grant of Easement -Bamboo Lane.doe HOLLAND & IGNIGHT LLP One East Broward Boulevard. Suite 1300 PO Box 14070 (ZIP 33302-4070) Forl Lauderdale, Florida 33301 954-525-1000 FAX 954-463-2030 www.l~klaw.com January 28, 2003 VIA FEDERAL EXPRESS James A. Cherof, Esq. Goren, Cherof, Doody & Ezrol, P.A. 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, FL 33308 Anna~ohs Atlanta BethesOa Boston Bradenton Chicago Jac!(sonvlile L~elancI Los Angeles MelDourne Miami New York Ca-ams' R~o~e Janam No.em Virginia Orlando Portlano Prowdenc8 SI ~ers~urg San Antomo San Francisco Seamle Tallanassee Tampa Wasn~ngion. DC West Palm Beac~ T~ Av~ Tc~ GERALD L. KNIGHT 954-468-7868 Internet Address: gl~night~hklaw.com Re: Dakota Lofts Dear Jim: In accordance with our recent telephone conversation, please find enclosed an original copy of the Grant of Easement from G. A. Homes, Inc. to the City of Boynton Beach relating to Bamboo Lane. The Grant of Easement has been executed on behalf of G. A. Homes, Inc. It is my understanding that following acceptance of the Grant of Easement by the City Commission of the City of Boynton Beach (tentatively scheduled for February 4, 2003), you will record the Grant of Easement in the Public Records of Palm Beach County, Florida. If you have any questions, please give me a call. Thank you for your cooperation. Very truly you. rs, By: ,/.tiff~' ~D ~KNIGHT Enclosure cc: Jeffrey Livergood (w/encl.) - Via Federal ]Express ] Dror Trigger (w/o encl.) FTL1//615828 vi Prepared By and Return To: Gerald L. Knight, Esq. Holland & Knight LLP One East Broward Boulevard, Suite 1300 Fort Lauderdale, Florida 33301 GRANT OF EASEMENT Th~,,,,C~ant of Easement (hereinafter referred to as the "Easement") is made and entered into this ]_[ ~-..h"ay of January, 2003, by and between G. A. HOMES INC., a Florida corporation ("Grantor"), and the CITY OF BOYNTON BEACH, a municipal corporation of the State of Florida ("Grantee"), its successors and assigns WITNESSETH: WHEREAS, Grantor is the owner of certain property situated in Palm Beach County, Florida, being more particularly described on Exhibit "A", attached hereto (the "Easement Property"); WHEREAS, Grantor is desirous of granting and conveying and Grantee is desirous of accepting a non-exclusive perpetual easement over, across, under, upon and through the Easement Property for the purposes of ingress and egress and constructing, installing, operating, maintaining, repairing, altering and replacing potable water and sanitary sewer improvements, pursuant to the terms and conditions more particularly set forth hereinbelow; NOW THEREFORE, for and in consideration of the sum of TEN AND NO/100 DOLLARS ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Grantor and Grantee do hereby covenant, stipulate and agree as follows: 1. Recitals. The above recitals are true and correct and form a material part of this Easement upon which the parties have relied. 2. Easement. (a) Grant of Easement. Grantor does hereby create, grant, declare and convey to Grantee and its successors, assigns, tenants, licensees, invitees, agents, employees, designees and constituents a non-exclusive perpetual easement over, across, under, upon and through the Easement Property for the purposes of ingress and egress and constructing, installing, operating, maintaining, repairing, altering and replacing potable water and sanitary sewer, including, but not limited to pipes, force mains, lift stations and manholes ("Improvements"). (b) Construction and Maintenance of Improvements. Prior to commencing construction of the Improvements, Grantee shall obtain all necessary permits from 80C 1\REALEST~102432 3 29935/0001 all applicable governmental bodies. Any construction, installation, operation, maintenance, repair, rebuilding or replacement of the Improvements shall comply with the requirements of all applicable laws, codes and regulations of the City of Boynton Beach, Palm Beach County and any other controlling governmental or quasi-governmental agency or entity. 3. Right to Cure Obli~ations. Should any party fail to timely perform any of its obligations hereunder and thereafter fail to perform such obligation within fifteen (15) days after receipt of any other party's written demand therefor, then the party giving such notice shall, in addition to any other remedy provided at law or in this Easement, have the right (but not the obligation) to perform such obligation on behalf of the defaulting party, and the defaulting party shall reimburse the curing party for the cost of performing such work within ten (10) days after receipt of billing thereof and proof of payment thereof. In the event the defaulting party does not reimburse the curing party within such ten (10) days, the curing party shall have the right to exercise any and all rights which such curing party shall have at law to collect the same. 4. Indemnification. To the extent permitted by law, Grantee does hereby indemnify, save and hold Grantor harmless from and against any and all claims, demands, causes of actions, losses, damages, liabilities, costs and expenses (including, without limitation, attorneys' fees and disbursements) suffered or incurred by Grantor arising out of or in connection with (i) Grantee's and/or its agents' entry upon the Easement Property, (ii) any liens or encumbrances filed or recorded against the Easement Property as a consequence of any and all other activities undertaken by Grantee or its agents, and/or (iii). any and all other activities undertaken by Grantee and/or its agents with respect to the Easement Property. To the extent required by law, if specific consideration for the indemnification provided herein is required to be given by the Grantee to the Grantor then ONE AND NO/100 DOLLAR ($1.00) of the value of the consideration set forth in this Easement shall be deemed to be such specific consideration. Grantor acknowledges the adequacy and sufficiency of said specific consideration. 5. Covenant Running With The Land. This Easement and all conditions, obligations and covenants set forth herein are intended to be and shall be construed as covenants running with the land, binding the lands described in Exhibits "A" and binding upon and inuring to the benefit of Grantor or Grantee, as the case may be, and their respective successors and assigns. 6. Attorneys' Fees~ Costs and Expenses. In the event it shall be necessary for any party to this Easement to bring suit or commence arbitration to enforce any provisions hereof or for damages on account of any breach of this Easement, the prevailing party in any such suit or arbitration and any appeals therefrom, shall be entitled to recover from any other party, in addition to any damages or other relief granted as the result of such suit or arbitration, all costs and expenses of such suit or arbitration and a reasonable attorneys' fee as set by the court or arbitrator. 7. Authori .ty. Grantor and Grantee each hereby represent that they have the legal authority to enter into and execute this Easement and to perform all of the obligations and duties herein. 8. Governimz Law. This Easement accordance with the Laws of the State of Florida. 2 BOC 1 \REALE ST~102432.3 29935/0001 shall be governed by and construed in 9. Headimts. All sections and descriptive headings in this Easement are inserted for convenience only, and shall not affect the construction or interpretation hereof. 10. Entire A~reement. This Easement constitutes the entire agreement of the parties with respect to the subject matter hereof, and may not be modified or amended except by a written instrument equal in dignity herewith and executed by the parties to be bound thereby. 11. Notices. All notices to be given pursuant to this Easement shall be deemed given upon receipt if sent by hand delivery, one (1) business day after deposit during normal business hours in the facilities of an express overnight courier, or three (3) business days after depositing same with the U.S. Postal Service, certified mail, return receipt requested to the following addresses: As to Grantor: G. A. Homes, Inc. 3010 S. Federal Highway Boynton Beach, Florida 33425 As to Grantee: City of Boynton Beach City Manager 100 East Boynton Beach Boulevard Boynton Beach, Florida 33425 The foregoing addresses may be changed from time to time by either party, by delivering written notice of such change to the other party in accordance with the provisions hereof. 12. Effective Date. This Easement shall take effect on the date that this Easement is fully executed by the parties. 13. Invalid Provision. If any provision of this Easement is held to be illegal, invalid or unenforceable under present or future laws, such provision shall be fully severable; this Easement shall be construed and enforced as if such illegal, invalid or unenforceable provision had never comprised a part of this Easement, and the remaining provisions of this Easement shall remain in full force and effect and shall not be affected by such illegal, valid or unenforceable provision or by its severance from this Easement. This Easement shall not be construed more strongly against either party as the parties have negotiated the terms of this Easement. 14. Amendment. The terms and conditions of this Easement may be amended, modified, revised or terminated at any time by an instnanent in writing, executed and acknowledged by all of the parties hereto or their successors or assigns, and recorded in the Public Records of Palm Beach County, Florida. [SIGNATURES AND NOTARIZATIONS ON FOLLOWING PAGES] BOC 1 \REALEST~102432.3 29935/0001 3 IN WITNESS WHEREOF, Grantor and Grantee have executed this Easement as of the date set forth above. GRANTOR: Signed, sealed and delivered in the presence off - Name;~/TL, Name: G.A. HOMES, INC., a Florida corporation STATE OF FLORIDA ) COUNTY O~e~\,'~ box. cl~-. ) The foregoing instrument was acknowledged before me this ~"1 day of'~,,,r, oo.e-f , 2003by ~2~vo,-'-T'Cxe.,~er' ,as ~/.[9. of G.A. Homes, Inc., a Florida corporation. ~[~/She~is personally known to me or ( ) has produced as identification. Nota~ublic Name:-:~c, C My Commission Expires: ~N 0. ilEI~ER EXPIRES: No~m~ ~3, 2006 BOC1~REALES~1024323 29935/0001 4 GRANTEE: Signed, sealed and delivered in the presence off Name: Name: CITY OF BOYNTON BEACH, a municipal corporation of the State of Florida By: Name: Title: STATE OF FLORIDA ) COUNTY OF ) The foregoing instrument was acknowledged befOre me this ~ day of , 2003by ,as of City of Boynton Beach, a municipal corporation of the State of Florida. He/She (~) is personally known to me or ( ) has produced as identification. Notary Public Name: My Commission Expires: BOC I\REALEST~102432.3 29935/0001  HAGER, PALBICKE & ASSOCIATES, INC. I PROFESSIONAL LAND SURVEYORS 1 Cerdficate of Authorization L.B. No. 6772 PLATTING - CONDOMINIUMS - LAND DEVELOPMENT . CONSTRUCT[ON LAYOUT - BOUNDARY - TOPOGRAPHIC 3850 N.W. Boca P~aton Blvd. Suite 3, Boca Raton, Florida 33431 Phone: (561) 395-3600 Fax: (561) 395~2237 SKETCH AND LEGAL DESCRIPTION Ingress, Egress and Utility Easement- Bamboo Lane Legal Description' A portion of the Northeast 1/4 of Section 4, Township 46 South, Range 43 East, Palm Beach County, Florida, being more particularly described as follows: BEGINNING at a point 285.54 feet South of (as measured at right angles to) the North Line of said Section 4; thence S.76°27'18"E., a distance of 150.00 feet; thence N.11°16'09"E., a distance of 13.95 feet; thence N.89°18'46"E., along a line parallel to the North Line of said Section 4, a distance of 399.78 feet; thence S.05°26'06"W., along a line parallel to the West Right-of-Way Line of the INTRACOASTAL WATERWAY (recorded in Plat Book 17, Page 14A, Palm Beach County Records), a distance of 20.11 feet; thence S.89°18'46"W., a distance of 360.23 feet to a point of curvature of a circular curve to the left, concave Southeasterly; thence Westerly and Southerly along the arc of said curve, having a radius of 30.00 feet and a central angle of 75058'00'', for an arc distance of 39.78 feet to a point of reverse curvature; thence Southerly along the arc of said curve, having a radius of 6044.32 feet and a central angle of 0°11'04", for an arc distance of 19.46 feet; thence N.83°08'11"W., a distance of 169.15 feet to a point on the East Right- of-Way Line of U.S. HIGHWAY. No. 1 State Rd. No. 5 (recorded in Plat Book 2, Page 158, Palm Beach County Records), said point being on the arc of a circular curve to the Left, concave Westerly, at which the radius point beam N.76°09'51"W.; thence Northerly along the arc of said curve, having a radius of 5762.65 feet and a central angle of 0°38'31'', for an arc distance of 64.57 feet to the POINT of BEGINNING. NOTE: Bearings are based upon an assumed meridian. Thomas R. Palbicke, Profea~lonal Land Surveyor No. 5061, stero of Florida Dakota Lofts Sec. 4-46-43, Bamboo Lane Date: 10/17/2002 F:\HWAproj~)OCfllea~D~DekotaLo~'d,.egal_B~mbooLarm_Overall.doc Legend: BI[ or ~. - Bile Lille CIL or (~ - Centerline Not Valid Unless Signed and Embosse with the Raised Sea of the Attest:rig Florida Registered ProfessiOnal Land Surveyor Sheet 1 of 2 Sheete i "t';';'.-,..~ U.$ H""- ~iz ~m ~i / I ~ ~ _ '~. 2 PC ~d. No ~',' No i :~ _.._. ..+-' I ~.,'~,- x .... ~ ........ / ~',::~ ~. ~ ~ : I ' ~ · eO ~- ~ ~ ~ I ~2.~' I ~ ~ i~ ~ : .... ' '~o · ~ z-"~'El',~;~:'-'i:~':~; .... ~ 0 ~. · ~0 ~ ~o~ ~ :z ~ ....... ~.: ............... :.~' ;~ i I ~ ~ -. N.05" 26,06,,E :, : m ~ I ' ~ I i Z ~ ~ - i 20'- ..... ~ i - i i i > ~ I ' ~ ........................ ' ' - z ~ ~ ~ S.05~26'06,,W ~l~ > ~ ~ ~ , ..... ~,~.~0'.~/.~./~r~, : ~ o ~ ~ w~w~v ............ ~ ........... ~.._ VII.-CONSENT AGENDA ITEM D.1. CITY OF BOYNTON BEACI AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21,2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the February 4, 2003 City Commission Agenda under Consent Agenda. The Planning and Development Board with a unanimous vote, recommended that the subject request be approved, subject to staff comments and additional conditions to address project landscaping, roof top mechanical equipment, further screening of the park between the buildings, and project lighting. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 03-016. EXPLANATION: PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Bethesda Hospital Physician Parking (NWSP 02-011) Jaime Gentile, Kilday & Associates, Inc. Bethesda Memorial Hospital; Sintilien Georges; Jesus and Joan Santiago 2700 Block of SW 4t~ Street Request for new site plan approval for a 32,058 square foot, one (1) level parking garage in a Public Usage (PU) zoning district on a 1.43-acre parcel. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES.~/ N/A Develo~e~ De~,n~t-Dixector Planning and Zonir~ Director City Attorney / Finance / Human Resources SSPIanning~SHARED\WPXPROJECTSXBethesdaXPhysician Parking NWSP 02-01 l~Agenda Item Request Bethesda Hosp. Phy Pking NWSP 02-011 244- 03 .dot S:kBULLETIN~ORMSkAGENDA ITEM REQUEST FORM.DOC C~y' Manager s Signature DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 03-016 SITE PLAN REVIEW STAFF REPORT PLANNING AND DEVELOPMENT BOARD AND CITY COMMISSION January 16, 2003 REVISED DESCRIPTION OF PROJECT Project Name/No.: Bethesda Hospital Physician Parking - NWSP 02-011 Property Owner: Bethesda Memorial Hospital (Lots 1-6) Sintilien Georges (Lot 7) Jesus & Joan Santiago (Lot 8) Applicant/Agent: Jaime Gentile, Kilday & Associates Location: 2700 Block of SW 4th Street ( 8 Lots) Land Use/Zoning: Public Private Governmental Institutional (PPGI)/Public Use (PU). Type of Use: Two (2) One-story, covered parking garages Project size: Site Area: Parking: 1.43 acres 32,058 square feet (85 Spaces) Adjacent Uses: (see Exhibit "A" - Location Map) North - Single-family residences zoned R-l-AA; South Single-family residences zoned R-l-AA; East - Bethesda Hospital zoned PU and West - Right-of-way for SW 4th Street and farther west single-family residences zoned R-l-AA. Site Characteristics: The subject site, consisting of eight (8) platted lots, recently zoned Public Use (PU) with a Public Private Governmental Institutional (PPGI) I and u se designation. F our s ingle-family detached dwelling units are currently located within the subject property (Lots 1, 2, 3, 6, 7 and 8, Block 1, Seacrest Hills). The remaining two (2) lots (Lots 4 and 5, Block 1, Seacrest Hills) are vacant. These two lots are heavily wooded with a variety of trees including Mango, Black Olive and one Live Oak. A four-foot chain link fence combined with a wooden fence surrounds the subject property currently owned and used by the hospital (Lots 1 -5). The hospital administrator lives in the house located on Lots 1 and 2. Proposal: The developer, Bethesda Memorial Hospital, proposes to clear the entire site and construct two (2), one-story, covered parking garages containing a total of 85 parking spaces. The north garage will contain 42 spaces and the south garage will contain 43 spaces. A park area to be used by hospital employees will separate the two buildings. The hospital has documented the need for additional parking in a study prepared in August of 1999 by Kimley-Horn and Associates. However, the applicant indicated in the response to first review comments for this project that "this is an independent project and is not part of the hospital master plan". The proposed parking area will be designated for doctor parkinr~ only. Access will only be from the existing hospital parking lot. (See Exhibit "B" - Propos Site Plan). At the August 27, 2002 Planning and Development Board meeting, the applicar,, requested that the review of the site plan be tabled. The land use amendment and rezoning went forward to the City Commission and were approved on October 15, 2002. This site Page 2 Bethesda Hospital Physician Parking- Revised Site Plan Review Staff Report Memorandum No. PZ 03-016 plan was revised to respond to neighborhood concerns and staff comments. Concurrency: a. Traffic- b. Drainage- Driveways: Parking Facility: Landscaping/ Buffering The Palm Beach County Traffic Division has determined that the project is not a trip generator and meets the Traffic Performance Standards. Conceptual drainage information was provided for the City's review. The Engineering Division has no additional comments regarding drainage. Specific drainage solutions will be finalized at time of permit review. Access to the parking garages would be through the hospital property. Both proposed garages have two (2) entrances providing both ingress and egress. Each of the four (4) entrances measure 25 feet in width. No vehicular access is proposed onto SW 4th Street. The proposed project consists of two (2), one-stow covered parking garages that will consist of a total of 85 spaces. All spaces will be dimensioned nine feet by eighteen feet (9' x 18') with wheelstops. This parking facility will serve the doctors only. These parking spaces are considered as part of the total parking provided for the hospital. Handicapped spaces will not be provided at this site. The required handicapped spaces are in the main parking lot. Intedor lighting in the garages is proposed for security purposes. The 85 parking spaces proposed are considered as part of the total parking provided for the hospital. The hospital indicates that there are 1,148 spaces. The parking garage project will eliminate 12 spaces and add 85 for a revised total of 1,221. The plans for the hospital expansion (NWSP 00-007), approved on July 18, 2000, indicate a total number of 1,183 parking spaces provided. There are currently 1,148 spaces available because 35 spaces are allocated to the area used for the construction trailers and equipment for the on-going expansion and will be permanently eliminated. The hospital, including the expansion requires 793 spaces per the Land Development Regulations. Based on the revised number of spaces currently available, 1,148, the hospital has a surplus of 355 parking spaces. With the proposed addition of the physicians parking, the hospital will have a surplus of 428 spaces. Based on field inspections, staff observed that the area adjacent to the proposed garages is used for parking and loading. This is the back or service area of the hospital. At a minimum, appropriate signage and traffic control markings may need to be provided in the existing parking and/or vehicular circulation area. The site will be heavily buffered to the west by a variety of trees including Live Oak, Sabal Palm, Pigeon Plum and Orange Geiger. Hedge material consists of Oleanders, Sea Grape and Dune Sunflower. This landscape pattern will continue along the north and south sides of both buildings. Along the east side of the garages facing the hospital there will be Alexander Palms and Coco Plum Shrubs planted at the vehicular entrances and at the pedestrian access openings to the garages. A park is proposed for the 61-foot wide area in between both parking garages. Currently Lots 4 and 5 are used as a park/lunch area for the hospital employees. The lots are heavily vegetated and contain picnic tables. Most of the existing trees will be removed and replaced as part of the proposed landscaping for the parking garages. There is one live oak tree that will have to be relocated. The applicant is required to provide a plan showing the location of Page 3 Bethesda Hospital Physician Parking- Revised Site Plan Review Staff Report Memorandum No. PZ 03-016 Building and Site: Community Design: Signage: existing trees and which will be removed, relocated or preserved (see Conditions Approval). It appears from the elevation drawings that the proposed park will be stepped down slightly in elevation from east to west. The area will be planted with sod and contain a variety of landscape material. No picnic tables or other seating is shown on the site plan. Site regulations will be fully met when staff comments are incorporated into the permit drawings. The two garage buildings will be identical in design. They will have painted stucco facades in Mist Yellow (SW 1681). The base accent color will be Dreamy Peach (SW 1631). An additional accent color will be Irish Green (SW 1735) used along the roofline. No openings are proposed along the west or south fac,,ade of the buildings facing the residential neighborhood. As mentioned above, the west side will also be heavily landscaped to obscure the garages as much as possible. The north and east elevation will have large window-like openings. The roof is a stepped-up, fiat design, with the look of cornice molding along the top of each parapet. Both buildings will measure 22 feet high to the top of the highest parapet. This is consistent with the height of the residential dwellings in the surrounding R-l-AA zoning district. Regarding security, a six (6) foot vinyl-clad chain link fence is proposed between the front line of the buildings and the north and south property line and between the two buildings themselves. The fence, landscaping, and a solid building faCade eliminate any openin.c' and reduce the opportunities for vandalism. The proposed design effectively buffers the non-residential use from the neighborhood. All activity associated with the parking garage is directed inward towards the hospital complex. A "Physicians Only Parking" directional sign will be installed at each entrance to the parking garage. No other signage is proposed for this site. RECOMMENDATION: Staff recommends approval of this revised site plan, subject to the comments, included in Exhibit "C" - Conditions of Approval. The Technical Review Committee (TRC) recommends that the deficiencies identified in this exhibit be corrected on the set of plans submitted for building permit. xc: Central File LG S:\Planning\SHARED\WP\PROJEOTS\Rethesda\l=hysician Parking NWSP 02-011\STAFF REPORT REV Physician Parking.doc Location Map Bethesda Hospital Physician Parking NWSP 02-011 EXHIBIT "A" SITE PUD PU C 300 600 Feet : ~_E 27TH CT. N EXHIBIT "B'~;- EXHIBIT ':B" ]' "l Physician Parking U EXHIBIT lf--~x~ FrKCA Design Group, Inc. ~ PLAN (SOUTH BLDG) EXHIBIT II B II 1f-~-~ f~cc,~ Desi~ Oroap, mc. ~ ~ ~ I1~(~1)~.~(~)~ I EXHIBIT .: :: O= BETHESD'A HOSPITAL lIB II ELE VA TIONS _/1 BETHESDA I-tOSPITAL EXHIBIT EXHIBIT "C" Conditions of Approval Project name: Bethesda Physician Parking File number: NWSP 02-011 Reference: 3rd Review plans identified as a New Site Plan with a January 17, 2003 Planning & Zoning date DEPARTMENTS INCLUDE REJECT PUBLIC WORKS- General Comments: None X PUBLIC WORKS- Traffic Comments: None X UTILITIES Comments: None X Comments: 1. Design documents shall demonstrate compliance with LDR Chapter 6, X Section 16, which provides requirements for hydrants. Hydrants in commercial applications shall be no more than 300 feet apart and the remotest part of any structure shall be no more than 200 feet from a hydrant. Connections shall be to mains no less than six (6) inches in diameter. In addition to domestic requirements at a residual pressure of not less than 20 psi, a fire flow of at least 1500 gpm is required. 2. Design documents where underground water mains and hydrants are to be X provided, must demonstrate that they will be installed, completed, and in service prior to construction work per the Florida Fire Prevention Code, (2000) Section 29-2.3.2. 3. City Ordinance Section 9-6, 3./7-11 requires approved automatic fire X sprinkler systems throughout all buildings or structures regardless of the type of construction that are in excess of 12,000 square feet per floor. POLICE Comments: None X ENGINEERING DIVISION Comments: X Conditions of Approval 2 DEPARTMENTS INCLUDE REJECT 4. Indicate to what standard the project is to be constructed; if the FDOT X Standard Specifications for Road & Bridge Construction and Standard Index are to be used - the 2000 Specifications are recommended since they contain both English and Metric units. Indicate by note at time of permitting. 5. Add supplemental 4" Solid Yellow Striping (diagonal) at the egress X driveways from the parking structures into the existing parking lot. The intent is to provide a visual barrier between the driveway aisle and adjacent parking spaces in the existing lot. BUILDING DIVISION Comments: 6. At time of permit review, provide a completed and executed City of X Boynton Beach Unity of Title form. The form shall describe all lots, parcels or tracts combined as one lot. A copy of the recorded deed with legal descriptions, of each property that is being unified, is required to be submitted to process the form. The property owner that is identified on each deed shall match. 7. At time of permit review, submit signed and sealed working drawings of the X proposed construction. PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST Comnaents: 8. The applicant must show on the landscape plans all existing trees. Show X which trees will be preserved, relocated throughout the site or removed and replaced on the site. These trees should be shown with an appropriate symbol on the landscape plan. PLANNING AND ZONING Comments: 9. Provide a unit7 of title at time of building permit ~bmittal. X DEPARTMENTS INCLUDE REJECT 10. Provide building colors by name and manufacturer's number on the X elevation drawings. 11. Provide a parking space detail drawing on the site plan. X 12. Provide a survey, current within six (6) months at time of building permit X submittal. ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS Comments: 13. Provide a six-foot masonry wall between the two buildings, set back at least X 10 feet from the west building line (this will replace the vinyl clad chain link fence as shown on the proposed site plan). 14. No mechanical exhaust equipment may be located on the roofs of the garage X buildings. 15. Provide the photometric plan to the adjacent residents for their review and X consent prior to submittal for a building permit. 16. Provide some type of vertical slating on the garage window openings facing X the "park" area between the two buildings only if they meet Building Code and Fire Code requirements. 17. Provide more tree variety along the west landscape buffer. X ADDITIONAL CITY COMMISSION CONDITIONS Comments: 1. To be determined. S:\Planning\SHARED\WP\PROJECTS\Bethesda\Ph~ician Parking NWSP 02-01 l\COA.doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Bethesda Physician Parking APPLICANT'S AGENT: Jaime Gentile - Kilday & Associates, Inc. APPLICANT'S ADDRESS: 1551Forum Place Suite 106A West Palm Beach, FL 33401 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: February 4, 2003 TYPE OF RELIEF SOUGHT: Request new site plan approval for a 32,058 square foot parking garage in a PU zoning district on a 1.43 acre parcel. LOCATION OF PROPERTY: 2700 block of SW 4th Street Boynton Beach, FL DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant .... HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit uC" with notation "Included". The Applicant's application for relief is hereby ~ GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\Bethesda\Physician Parking NWSP 02-011\DO 2003.do¢ EXHIBIT "C" VII.-CONSENT AGENDA ITEH D.1 REVISED Conditions of A 3DrovaJ Project name: Bethesda Physician Parking File number: NWSP 02-011 Reference: 3rd Review plans identified as a New Site Plan with a January 17, 2003 Planning & Zoning date PUBLIC WORKS- General X Comments: None PUBLIC WORKS- Traffic X Comments: None UTILITIES X Comments: None Comments: 1. Design documents shall demonstrate compliance with LDR Chapter 6, X Section 16, which provides requirements for hydrants. Hydrants in commercial applications shall be no more than 300 feet apart and the remotest part of any structure shall be no more than 200 feet from a hydrant. Connections shall be to mains no less than six (6) inches in diameter. In addition to domestic requirements at a residual pressure of not less than 20 psi, a fire flow of at least 1500 gpm is required. 2. Design documents where underground water mains and hydrants are to be X provided, must demonstrate that they will be installed, completed, and in service prior to construction work per the Florida Fire Prevention Code, (2000) Section 29-2.3.2. 3. City Ordinance Section 9-6, 3./7-11 requires approved automatic fire X sprinkler systems throughout all buildings or structures regardless of the type of construction that are in excess of 12,000 square feet per floor. POLICE X Comments: None ENGINEERING DIVISION X Conu~ents: Conditions of Approval 2 DEPARTMENTS INCLUDE REJECT 4. Indicate to what standard the project is to be constructed; it the FDOT X Standard Specifications for Road & Bridge Construction and Standard Index are to be used - the 2000 Specifications are recommended since they contain both English and Metric units. Indicate by note at time o£ permitting. 5. Add supplemental 4" Solid Yellow Striping (diagonal) at the egress X driveways from the parking structures into the existing parking lot. The intent is to provide a visual barrier between the driveway aisle and adjacent parking spaces in the existing lot. BUILDING DIVISION Comments: 6. At time of permit review, provide a completed and executed City of X Boynton Beach Unity of Title form. The form shall describe all lots, parcels or tracts combined as one lot. A copy of the recorded deed with legal descriptions, of each property that is being unified, is required to be submitted to process the form. The property owner that is identified on each deed shall match. 7. At time of permit review, submit signed and sealed working drawings of the X proposed construction. PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST Comments: 8. The applicant must show on the landscape plans all existing trees. Show X which trees will be preserved, relocated throughout the site or removed and replaced on the site. These trees should be shown with an appropriate symbol on the landscape plan. PLANNING AND ZONING Comments: DEPARTMENTS INCLUDE REJECT 9. Provide a unity of title at time of building permit submittal. X 10. Provide building colors by name and manufacturer's number on the X elevation drawings. 11. Provide a parking space detail drawing on the site plan. X 12. Provide a survey, current within six (6) months at time of building permit X submittal. ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS Comments: 13. Provide a six-foot masonry wall between the two buildings, set back at least X 10 feet from the west building line (this will replace the vinyl clad chain link fence as shown on the proposed site plan). 14. No mechanical exhaust equipment may be located on the roofs of the garage X buildings. 15. Provide the photometric plan to the adjacent residents for their review and X consent prior to submittal for a building permit. 16. Provide some type of vertical slating on the garage window openings facing X the "park" area between the two buildings only if they meet Building Code and Fire Code requirements. 17. Procide more tree variety along the west landscape buffer. X 18. Provide a six foot high masonry wall with a gated access point X beginning at the southeast corner of the proposed southerly structure and terminating at the southern property line of Bethesda Memorial Hospital. 19. Provide a second six foot high masonry wall with a gated access point X at the northeast corner of the proposed northerly structure and connect to an existing wall to the north of the subject site. Conditions of Approval 4 DEPARTMENTS ~ ADDITIONAL CITY COMM/SSION CONDITIONS Comments: I. To be determined. INCLUDE REJECT S:\Planning~SHARED\WP\PROJECTS~Bethesda~Ph~ician Parking NWSP 02-01 l\COA.doc VII.-CONSENT AGENDA ITEM D.2. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January21, 2003 Date Final Form Must be Turned in to CiW Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4,2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the February 4, 2003 City Corcanission Agenda under Consent Agenda. The Planning and Development Board with a 6 to 1 vote, recommended that the subject request be approved. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 02-309. EXPLANATION: PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Quantum Park North - Waivers Sara Lockhart-Calvin, Giordano & Associates, Inc. Westbrooke Companies, Inc. North of Gateway Boulevard/West of High Ridge Road (Quantum Park Lots 83-88) Request for Waivers for a Master Site Plan in a mixed use pod within an approved PID to include: (1) Land Development Regulations Chapter 2, Section 7.H. 17 - Requesting Waiver of 28 feet to allow a reduction of the peripheral buffer from 40 feet to 12 feet where adjacent to residential zoning (along the western boundary of Quantum Park Lots 83 and 87); and (2) Land Development Regulations Chapter 2, Section 7.H. 15 - Requesting Waiver of 17 feet to allow a reduction in the minimum distance between buildings from 25 feet to eight (8) feet. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVE~r// N/A __ ~.~v~l~p.r~?t [lYep ~rrn~t ~Jir ect or Planning and Zorffng Director SSPlanning~HARED\WPXPROJECTS\Quantum Park & Village\WaiversXAgenda Item Request Quantum Park North Waiver 2-4-03.dot City Manager's Signature City Attorney / Finance / Human Resources S:XBULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 02-309 SITE PLAN REVIEW STAFF REPORT PLANNING AND DEVELOPMENT BOARD AND CITY COMMISSION December 30, 2002 DESCRIPTION OF PROJECT Project Name/No.: Quantum Park & Village North and Lot 89B/ZNCV 02-016 (Waivers) Property Owner: Westbrooke Companies, Inc. Applicant/Agent: Westbrooke Companies Inc./Sara Lockhart, Calvin, Giordano &Assoc. Inc. Location: Quantum Park Lots 83-88 and 89B Land Use/Zoning: Industrial/Planned Industrial Development (PID) Quantum Park DRI Master Plan Land Use is Mixed Use - (MU) Type of Use: Residential Townhomes BACKGROUND In February 2000, the Quantum Park DRI Development Order Amendment #10 changed the land use designations for lots 83-88 to "mixed-use (MU)", which permits office, commercial, and residential uses. Subsequently, in October 2002, the Quantum Park DRI Development Order Amendment #13 changed the land use designation for lot 89B to MU as well (see Exhibit "A" - Location Map). The PID Master Site Plans submitted for these lots and approved by the City Commission on October 1,2002 (Quantum Park & Village h, and October 15, 2002 (Quantum Lot 89B). The applicant is requesting a modification to the Waivers that were approved with the PID Master Plans. The requested Waivers are outlined below: Land Development Regulations Chapter 2, Section 7.H.17. - Requesting Waiver of 28 feet to allow a reduction of the peripheral buffer from 40 feet to 12 feet where adjacent to residential zoning (along the western boundary of Quantum Park Lots 83 and 87); 2. Land Development Regulations Chapter 2, Section 7.H.15. - Requesting Waiver of 17 feet to allow a reduction in the minimum distance between buildings from 25 feet to eight (8) feet; and 3. Land Development Regulations Chapter 2, Section 7.H.17. - Requesting Waiver of 15 feet to allow a reduction in the peripheral buffer from 25 feet to 10 feet with a wall along the northern property line. ANALYSIS In accordance with Chapter 2, Section 7, Technical Site Plans, mixed-use pods in a PID may include waivers from the standard development regulations. A total of seven (7) Waivers were approved for the Quantum Park & Village North Master plan and four (4) Waivers were approved for the Quantum Lot 89B Master Plan. The first two waivers listed above apply to the Quantum Park and Village North Master Plan and the third waiver applies to Quantum Lot 89B. Subsequent to City Commission approval of the PID Master Plans, the applicant, Westbrook Companies, Inc. submitted Technical Site Plans for approval. These Technical Site Plans generally conform to the Master Plans but the site layout and townhouse unit designs were modified to respond to sta comments recommending a neo-traditional design (see Exhibit "B" - Site Plan). In order to accomplish this much improved site design, three of the original Waivers must be modified. The following Table 1 provides the Page 2 Quantum Park & Village North & Lot 89B Memorandum No. PZ 02-309 Waivers as approved by the City Commission and the requested modification. TABLE 1: WAIVER COMPARISON Land Development Regulations Chapter 2, Section 7.H.17.- Waiver of 16 feet to allow a reduction of the peripheral buffer from 40 feet to 24 feet where adjacent to residential zoning (along the western boundary of Quantum Park Lots 83 and 87). Land Development Regulations Chapter 2, Section 7.H.15.- Waiver of five (5) feet to allow a reduction in the minimum distance between buildings from 25 feet to 20 feet. Land Development Regulations Chapter 2, Section 7.H.17.- Waiver of 11 feet to allow a reduction in the peripheral buffer from 25 feet to 14 feet with a wall along the northern property line. Land Development Regulations Chapter 2, Section 7.H.17. - Requesting Waiver of 28 feet to allow a reduction of the peripheral buffer from 40 feet to 12 feet where adjacent to residential zoning (along the western boundary of Quantum Park Lots 83 and 87). Land Development Regulations Chapter 2, Section 7.H.15. - Requesting Waiver of 17 feet to allow a reduction in the minimum distance between buildings from 25 feet to eight (8) feet. Land Development Regulations Chapter 2, Section 7.H.17. - Requesting Waiver of 15 feet to allow a reduction in the peripheral buffer from 25 feet to 10 feet with a wall along the northern property line. *Underlined portion denotes revision. Regarding the further reduction requested in the width of the western buffer, the townhouse product has been modified so that the rear of the buildings located adjacent to this buffer contain garage doors, not porches and yards. The setback on this side from the property line to the building line is 34 feet. All three buildings have a courtyard amenity located in the middle area. The forty foot buffer requirement was intended to separate industrial (PID) from the residentially zoned property to the west. The property to the west is vacant. This waiver request is appropriate and a preferable trade-off for the modified design of the project. Similarly, the further reduction requested along the northern property line of Lot 89B is based on the revised site plan. No buildings back up to the northern property line. Both buildings in the area now have a north-south orientation and are separated by a small park amenity. A drive lane runs along the north property line. The minimum setback on this north side from the property line to the building line is 35 feet. The applicant will still construct the six (6) foot buffer wall as required, separating this project from the developed industrial property to the north. The request for further reduction in building separation seems excessive given the fact that the proposed plans show no building separation less than 15 feet. Up to now, waivers have been approved only for the actual deviation from the PID regulations. The applicant wants the additional flexibility to adjust the building footprints as needed. The building separation requirement is specifically for a PID and does not necessarily apply to a residential development since the PUD zoning regulations do not specify a minimum building separation distance. This waiver request is appropriate given the improved design of the project. CONCLUSION Staff recommends approval of the three waiver requests as submitted. No Conditions of Approval are recommended. S:\Planning\SHARED\WP\PROJECTS\Quantum Park & Village\Waivers\Staff Report.doc Location Map EXHIBIT "A" / P,ID JM NIC // // REC N ii EXHIBIT "B" EXHIBIT "B" DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Quantum Park North & Lot 89B Waivers APPLICANT'S AGENT: Sara Lockhart - Calvin Giordano & Associates, Inc. APPLICANT'S ADDRESS: 560 Village Blvd. Suite 340 West Palm Beach, FL 33409 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: February 4, 2003 TYPE OF RELIEF SOUGHT: Waiver modification request related to a Master Site Plan located in a Mixed Use POD in Quantum Park PID. LOCATION OF pROPERTY: North of Gateway Blvd., West of High Ridge Road; East of High Ridge Road. DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X _ THIS MATTER came before the City Commission of the City of Boynton Beach, Florida ~ppearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynt'on B~h~rida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant HAS -"-- HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby GRANTED subject to the conditions referenced in paragraph 3 hereof. ~ DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\Quantum Park & Village\Waivers\DO.doc VII.-CONSENT AGENDA ITEM D.3. CITY OF BOYNTON BEA( AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January21, 2003 Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the February 4, 2003 City Commission Agenda under Consent Agenda. The Planning and Development Board with a 6 to 1 vote, recommended that the subject request be approved. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 02-309. EXPLANATION: PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Quantum Park 89-B - Waivers Sara Lockhart-Calvin, Giordano & Associates, Inc. Westbrooke Companies, Inc. North of Gateway Boulevard/West of High Ridge Road (Quantum Park - Lot 89-B) Request for Waiver for a Master Site Plan in a mixed use pod within an approved PID to include: (1) Land Development Regulations Chapter 2, Section 7.H. 17 - Requesting Waiver of 15 feet to allow a reduction in the peripheral buffer from 25 feet to 10 feet with a wall along the northern property line. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNAT~ N/A De~opllaent~/Department Director Planning and Boning Director City Attorney / Finance / Human Resources S:XPlanningXSHARED\WPXPROJECTS\Quantum Park & Village\Waivers~Agenda Item Request Quantum Park Lot 89oB Waiver 2-4-03.dot City Manager's Signature S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 02-309 SITE PLAN REVIEW STAFF REPORT PLANNING AND DEVELOPMENT BOARD AND CITY COMMISSION December 30, 2002 DESCRIPTION OF PROJECT Project Name/No.: Quantum Park & Village North and Lot 89B/ZNCV 02-016 (Waivers) Property Owner: Westbrooke Companies, Inc. Applicant/Agent: Westbrooke Companies Inc./Sara Lockhart, Calvin, Giordano &Assoc. Inc. Location: Quantum Park Lots 83-88 and 89B Land Use/Zoning: Industrial/Planned Industrial Development (PID) Quantum Park DRI Master Plan Land Use is Mixed Use - (MU) Type of Use: Residential Townhomes BACKGROUND In February 2000, the Quantum Park DRI Development Order Amendment #10 changed the land use designations for lots 83-88 to "mixed-use (MU)", which permits office, commercial, and residential uses. Subsequently, in October 2002, the Quantum Park DRI Development Order Amendment #13 changed the lan" use designation for lot 89B to MU as well (see Exhibit "A" - Location Map). The PID Master Site Plans wt submitted for these lots and approved by the City Commission on October 1, 2002 (Quantum Park & Village North) and October 15, 2002 (Quantum Lot 89B). The applicant is requesting a modification to the Waivers that were approved with the PID Master Plans. The requested Waivers are outlined below: Land Development Regulations Chapter 2, Section 7.H.17. - Requesting Waiver of 28 feet to allow a reduction of the peripheral buffer from 40 feet to 12 feet where adjacent to residential zoning (along the westem boundary of Quantum Park Lots 83 and 87); 2. Land Development Regulations Chapter 2, Section 7.H.15. - Requesting Waiver of 17 feet to allow a reduction in the minimum distance between buildings from 25 feet to eight (8) feet; and 3. Land Development Regulations Chapter 2, Section 7.H.17. - Requesting Waiver of 15 feet to allow a reduction in the peripheral buffer from 25 feet to 10 feet with a wall along the northern property line. ANALYSIS In accordance with Chapter 2, Section 7, Technical Site Plans, mixed-use pods in a PID may include waivers from the standard development regulations. A total of seven (7) Waivers were approved for the Quantum Park & Village North Master plan and four (4) Waivers were approved for the Quantum Lot 89B Master Plan. The first two waivers listed above apply to the Quantum Park and Village North Master Plan and the third waiver applies to Quantum Lot 89B. Subsequent to City Commission approval of the PID Master Plans, the applicant, Westbrook Companies, Inc. submitted Technical Site Plans for approval. These Technical Site Plans generally conform to the Master Plans but the site layout and townhouse unit designs were modified to respond to staff comments recommending a neo-traditional design (see Exhibit "B" - Site Plan). In order to accomplish this much improved site design, three of the original Waivers must be modified. The following Table 1 provides the Page 2 Quantum Park & Village North & Lot 89B Memorandum No. PZ 02-309 · ~aivers as approved by the City Commission and the requested modification. TABLE 1: WAIVER COMPARISON APPROVED WAIVER · PROPOSED WAIVER* Land Development Regulations Chapter 2, Section 7.H.17.- Waiver of 16 feet to allow a reduction of the peripheral buffer from 40 feet to 24 feet where adjacent to residential zoning (along the western boundary of Quantum Park Lots 83 and 87). Land Development Regulations Chapter 2, Section 7.H.15.- Waiver of five (5) feet to allow a reduction in the minimum distance between buildings from 25 feet to 20 feet. Land Development Regulations Chapter 2, Section 7.H.17.- Waiver of 11 feet to allow a reduction in the peripheral buffer from 25 feet to 14 feet with a wall along the northern property line. Land Development Regulations Chapter 2, Section 7.H.17. - Requesting Waiver of 28 feet to allow a reduction of the peripheral buffer from 40 feet to 12 feet where adjacent to residential zoning (along the western boundary of Quantum Park Lots 83 and 87). Land Development Regulations Chapter 2, Section 7.H.15. - Requesting Waiver of 17 feet to allow a reduction in the minimum distance between buildings from 25 feet to eight (8) feet. Land Development Regulations Chapter 2, Section 7.H.17. - Requesting Waiver of 15 feet to allow a reduction in the peripheral buffer from 25 feet to 10 feet with a wall along the northern property line. *Underlined portion denotes revision. Regarding the further reduction requested in the width of the western buffer, the townhouse product has been modified so that the rear of the buildings located adjacent to this buffer contain garage doors, not porches and ~rds. The setback on this side from the property line to the building line is 34 feet. All three buildings have a ,;ourtyard amenity located in the middle area. The forty foot buffer requirement was intended to separate industrial (PID) from the residentially zoned property to the west. The property to the west is vacant. This waiver request is appropriate and a preferable trade-off for the modified design of the project. Similarly, the further reduction requested along the northem property line of Lot 89B is based on the revised site plan. No buildings back up to the northern property line. Both buildings in the area now have a north-south orientation and are separated by a small park amenity. A ddve lane runs along the north property line. The minimum setback on this north side from the property line to the building line is 35 feet. The applicant will still construct the six (6) foot buffer wall as required, separating this project from the developed industrial property to the north. The request for further reduction in building separation seems excessive given the fact that the proposed plans show no building separation less than 15 feet. Up to now, waivers have been approved only for the actual deviation from the PID regulations. The applicant wants the additional flexibility to adjust the building footprints as needed. The building separation requirement is specifically for a PID and does not necessarily apply to a residential development since the PUD zoning regulations do not specify a minimum building separation distance. This waiver request is appropriate given the improved design of the project. CONCLUSION Staff recommends approval of the three waiver requests as submitted. No Conditions of Approval are recommended. S:\Planning\SHARED\WP\PROJECTS\Quanturn Park & Village\Waivers\Staff Report. doc Location Map EXHIBIT "A" R1AA NIC REC N ~ W+E S % % ,- / EXHIBIT "B" EXHIBIT "B" DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Quantum Park North & Lot 89B Waivers APPLICANT'S AGENT: Sara Lockhart - Calvin Giordano & Associates, Inc. APPLICANT'S ADDRESS: 560 Village Blvd. Suite 340 West Palm Beach, FL 33409 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: February 4, 2003 TYPE OF RELIEF SOUGHT: Waiver modification request related to a Master Site Plan located in a Mixed Use POD in Quantum Park PID. LOCATION OF PROPERTY: North of Gateway Blvd., West of High Ridge Road; East of High Ridge Road. DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Flodda appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\Quantum Park & Village\Waivers\DO.doc VII.-CONSENT AGENDA ITEM D.4. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the February 4, 2003 City Commission Agenda under Consent Agenda. The Planning and Development Board with a unanimous vote, recommended that the subject request be approved. For further details pertaining to the request, see attached Deparmaent of Development Memorandum No. PZ 03-014. EXPLANATION: PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Calvary Chapel (SPTE 02-003) James T. Barretta, Barretta & Associates Calvary Chapel of Boynton Beach 3190 Hypoluxo Road Request for a one-year time extension of the site plan approval granted on December 4, 2001 to December 4, 2003. PROGRAM IMPACT: N/A FISCAL IMPACT: _ . N/A ALTERNA~~ N/A 12~1 ol~nen{D ep a~Xr~e~al41D ir ect or Planning and Zoning l~i~ctor City Manager's Signature City Attorney / Finance / Human Resources S:LPlanningXSHARED\WP~PROJECTS\Calvary Chapel Boynton BeachXSPTE 02-003~Agenda Item Request Calvary Chapel SPTE 02-003 2-4-03.dot S:XBULLETINr~ORMSXakGENDA ITEM REQUEST FORM.DOC TO: THROUGH: FROM: DATE: SUB3ECT: DEVELOPMENT DEPARTMENT PLANNI'NG AND ZONZNG DI'VZS1'ON MEMORANDUM NO. 03-014 Chairman and Members Planning and Development Board Michael W. Rumpf Planning and Zoning Director Maxime Ducoste-Am~d~e Planner 3anuary lO, 2003 Calvary Chapel SPTE 02-003 NATURE OF REOUE~I' 3ames T. Barretta, agent for property owner, Calvary Chapel of Boynton Beach is requesting a one- year time extension, of the site plan approval originally granted on December 4, 2001. The property, zoned PUD, consists of 8.84 acres of vacant property located on the south side of Hypoluxo Road. If approved, the request would extend the expiration date of this site plan approval, including concurrency certification, to December 4, 2003 (see Exhibit "A" - Location Map). BACKGROUND On December 4, 2001, the City Commission granted site plan approval for the Calvary Chapel Building; a 21,250 square foot church with accessory daycare on the subject property (see Exhibit "B" - Proposed Site Plan). The church / daycare is the first phase of a four (4) phase project. The second, third, and fourth phases consist of constructing a 30,000 square foot private school, a 9,000 square foot gymnasium / athletic courts, a 48 bed Congregate Living Facility (CLF), and a 250-seat expansion to the church facility. However, phases two (2) through four (4) will require separate site plan approvals, subject to Planning & Development Board and City Commission reviews. The site plan application includes a Master Plan. The Master Plan shows all four (4) phases; however, only Phase ! is being reviewed for site plan approval. A Master Plan is required when rezoning property to PUD. The approval was subject to staff comments and included concurrency certification for all applicable levels of service. As of this date, no building permits have been applied for. ANALYSZS According to Chapter 4, Sec. 5 of the Land Development Regulations," the applicant shall have one year to secure a building permit from the development department." !t states further that the City Commission may extend the approval for one year provided the applicant has filed a request for a time extension prior to the expiration of the original approval. !n this case, the applicant has met the requirement. The Planning and Zoning Division received the application for a site plan time extension, Memorandum No 03-014 Calvary Chapel SPTE 02-003 Page 2 on November l, 2002, prior to the expiration date. The purposes of this time limitation are to maintain approved projects in accordance with current development regulations, to free-up infrastructure capacity for active or new development applications, and to expire projects that are not proceeding in good faith. Staff also contacted the Palm Beach County Traffic Engineering Division to verify that traffic concurrency approval is still valid for the project. The original approval letter was dated August 23, 2001 assuming a "Build-out Year:" of 2003. Therefore, the project still meets concurrency. However, regarding water and sewer capacity, the applicant had reserved capacity with the Utilities Department for the project. The reservation of capacity locks in the capacity needed for a specific development for a year at a time. Since the applicant has not yet applied for a building permit, the applicant must renew the reservation for capacity to coincide with the new site plan expiration date if approved by the Board or City Commission. Lastly, no applicable new regulations have been adopted since project approval, against which this project should be reviewed. The reason given for this time extension request is not related to a technical site plan issue. The applicant requires additional time to finalize architectural drawings and to secure financing for this project. The Land Development Regulations allow for one time extension and in most cases that is adequate. The owner has indicated that they are close to applying for permits for Phase L RECOMMENDAI'~ON Therefore, staff recommends that this request for a one-year time extension of site plan and concurrency approval be granted, which would extend project approval to December 4, 2003. All conditions of approval that were required by the initial development order must still be satisfactorily addressed during the building permit process. If additional conditions of approval are required by the Board or City Commission for the approval of this request, said conditions will be included on the attached Exhibit "C" - Conditions of Approval. Staff would not support a second extension, if so requested, due to the upcoming rewrite of the Land Development Regulations. The site plan should be required to meet all new regulations at that time. S:\PLANNZNG\SHARED\WP\PRO.1ECT~Calvary ChapeI\SPTE 02-O03\SPTE-01-.O02 STAFF REPORT. DOC Location Map CALVARY CHAPEL EXHIBIT "A" ARTESIAN DR AMBER JACK RD O HYf D EXHIBIT "B" Il:t:' ,]|lit i..:l! ::.::,, !'?' ::::' i,,l Calvary Chapel oynton Beach Barretta & Associates EXHIBIT "C" Conditions of Approval Project name: Calvary Chapel File number: SPTE 02-003 Reference: Site Plan Time Extension DEPARTMENTS INCLUDE REJECT PUBLIC WORKS- General Comments: None X PUBLIC WORKS- Traffic Comments: None X UTILITIES Comments: None X Comments: None X POLICE Comments: None X ENGINEERING DIVISION Comments: None X BUILDING DIVISION Comments: None X PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST Comments: None X PLANNING AND ZONING Comments: None X ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS Conditions of Approval 2 DEPARTMENTS INCLUDE REJECT Comments: 1. None X ADDITIONAL CITY COMMISSION CONDITIONS Comments: 1. To be determined. S:\Planning\SHARED\WP\PROJECTS\CalvaryChapel Boynton Beach\SPTE 02-003\CO~,.doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Calvary Chapel APPLICANT'S AGENT: James Barretta - Barretta & Associates APPLICANT'S ADDRESS: 412 East Ocean Avenue Suite 1 Boynton Beach, FL 33435 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: February 4, 2003 TYPE OF RELIEF SOUGHT: LOCATION OF PROPERTY: 3190 Hypoluxo Road DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby ~ GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk J:\SHRDATA\Planning\SHARED\WP\FORMS\Blanks forms folder~Develop. Order Form-2001- Revised.doc VI'L-CONSENT AGENDA ITEM D.5. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOl vl Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to Cit3' Clerk's Office January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unf'mished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the February 4, 2003 City Commission Agenda under Consent Agenda. The Planning and Development Board with a unanimous vote, recommended that the subject request be approved. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 03-024. EXPLANATION: PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Motorola PID (MPMD 02-004) R. Duke Woodson-Foley & Lardner Maury L. Carter & Associates 1500 W. Gateway Boulevard Request for master plan modification to decrease the size of the Motorola PID Master Plan boundary in conjunction with the conversion of the undeveloped portion for commercial and residential uses. PROGRAM IMPACT: N/A FISCAL IMPACT: ~/~ I N/A ALTERNATIVES.~ ~//[ N/A Planning and Zoning~l~)~ector City Manager's Signature City Attorney / Finance / Human Resources S:LPlanning~SHARED\WP\PROJECTSWIotorola DRIhMPMD 02-004XAgenda Item Request Motorola PID MPMD 02-004 2-4-03.dot SSBULLETINWORMS~AGENDA ITEM REQUEST FORM.DOC TO: THROUGH: FROM: DATE: SUBJECT: DEVELOPMENT DEPARTMENT PLANNING & ZONING DIVISION MEMORANDUM NO. PZ 03-024 Chairman and Members Planning and Development Board Michael W. Rumpf Director of Planning & Zoning Eric Lee Johnson, AICP Planner January 22, 2003 Motorola PID - File No. MPMD 02-004 Master Plan Modification PROJECT NAME: LOCATION: LAND USE/ZONING: Motorola PID - MPMD 02-004 Southeast corner of Gateway Boulevard and Congress Avenue Industrial (I) / Planned Industrial Development (PID) NATURE OF REQUEST Motorola is a partially built-out Development of Regional Impact (DRI) comprised of 87.4-acres, zoned Planned Industrial Development (PID). It is located on the southeast corner of Gateway Boulevard and Congress Avenue. (See attached Exhibit "A" - Location Map). R. Duke Woodson, agent for the land owners, is requesting to modify the Master Plan for Motorola PID to show the new boundaries and points of access along Congress Avenue. BACKGROUND/ANALYSIS The original DRI development order, in 1979, established a three-phase master plan, which was subsequently followed by a corresponding rezoning to accommodate the DRI on the zoning map. Major changes in Motorola's operation has led to the reduction of on-site activity and sale of the property to Maury L. Carter & Associates, Inc. of Orlando. The new owners, as part of a plan to maximize use of the property, amended the DRI in December of last year to convert 825,000 square feet of industrial and office land use entitlements for the property to 500 multi-family residential units, 63,500 square feet of commercial space, 450,000 square feet of office space and 128,000 square feet of warehouse space. There are no changes proposed to the DRI phasing, commencement date or the build-out date of 2010. As a PID of this size is not permitted to include commercial and residential uses, the undeveloped portions of the DRI/master plan, totaling 48.1 acres, are proposed to be removed from the existing PID and rezoned to C-3 Community Commercial. The remainder of the PID would total 39.3 acres. That portion to be rezoned to commercial would also include the +/- 1.4-acre parcel occupied by the day care business located at the north side of the DRI. This master plan modification is now required as a condition of the amendment of the DRI, and recent rezoning of both portions of the DRI, to reflect the new boundaries of the PID. Although the master plan will reflect the approval of approximately 578,000 square feet of office/industrial space, the ultimate development thresholds are delineated by the DRI as described above. That portion to be removed from the PID, 33 acres concentrated at the southern end of Motorola PID Staff Report, MPMD 02-004 Memorandum No. PZ 03-024 Page .e DRI, will be the site of the residential component (up to 500 dwelling units), and retail use will be proposed along the Congress Avenue side (west) wrapping around the corner along a short segment of Gateway Boulevard. Two additional access points are proposed along Congress Avenue (see Exhibit "B"). The site planning of the removed property has not been completed at this time. No new uses for the PID are proposed at this time; however, staff is currently reviewing the request for use approval that would establish a list of approved uses for the PID. A list of approved uses was not considered when originally rezoned to PID likely due to it being devoted to a single industrial use. The request for use approval is currently scheduled for review by the Planning & Development Board on February 25, 2003. RECOMMENDATION The Technical Review Committee (TRC) has reviewed this master plan modification request. Staff recommends approval, contingent upon the comments indicated in Exhibit "C" - Conditions of Approval. Any additional conditions recommended by the Board or City Commission shall be placed in the Conditions of Approval. MR/ej Xc: Central File S:tPlanning~Shared~Wp\Projects\Motorola DRI~MPMD 02-O04\Staff Rel~ort.doc Location Map MOTOROLA P.I.D. EXHIBIT "A" C3 C3 QUANTUM PARK E-.4 CANAL~ ',~ I ' 8O0 1600 F~t I t EXHIBIT "B THE MO]'Of~OLA DRI NOPC PROPOSED ZONING Boy~t~n ~h, Palm Be~ch County, Florida EXHIBIT "C" Conditions of Approval Project name: Motorola File number: MPMD 02-004 Reference: 2~ review plans identified as Master Plan Modification with a January 9, 2003 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS - General Comments: None X PUBLIC WORKS - Traffic Comments: None X UTILITIES Comments: 1. This proposed master plan modification is located where utility support is X available. We are providing only a cursory review of the master plan as submitted at this time. Additional comments will be required after a utility plan has been submitted. Comments: None X POLICE Comments: None X ENGINEERING DIVISION Comments: None X BUILDING DIVISION Comments: 1. All exterior elements shall comply with the Florida Building Code for X handicap accessibility. PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST COA 01/27/03 2 DEPARTMENTS INCLUDE REJECT Comments: None X PLANNING AND ZONING Comments: 2. On master plan sheet, correct the identification of Interstate 95 on the General X Location map. 3. Identify the Community Commercial (C-3) zonin[~ districts. X 4. Apply for cross access easements at the time of site plan review. X ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS: Comments: 5. None X ADDITIONAL CITY COMMISSION CONDITIONS: Comments: 6. To be determined. MWR/elj S:\Planning\Shared\Wp\Projects\Motorola DRI\MPMD 02-004\CCA.doc PROJECT NAME: APPLICANT'S AGENT: APPLICANT'S ADDRESS: DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA Motorola PID R. Duke Woodson / Foley Lardner Attorneys at Law 111 North Orange Avenue, Suite 1800 Orlando, FL 32801 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: February 4, 2003 TYPE OF RELIEF SOUGHT: Master Plan Modification LOCATION OF PROPERTY: Southeast corner of Gateway Boulevard and Congress Avenue DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Flodda appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Flodda on the date of headng stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant __ HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby ~ GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: S:\Planning\Shared\Wp\Projects~lotorola DRI~VIPMD 02-004\DO.doc City Clerk VII.-CONSENT AGENDA TTEH D.6 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOR Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] Janua~ 7, 2003 [] January 21, 2003 Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the February 4, 2003 City Commission Agenda under Consent Agenda. The Planning and Development Board with a unanimous vote, recommended that the subject request be approved. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 03-021. EXPLANATION: PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Survivors Charter School (USAP 02-003) Douglas B. MacDonald, Quantum Limited Partners, Ltd Quantum Limited Partners, LLC 1325 Gateway Boulevard (Quantum Park Lots 18 & 19) Request for use approval for a "Charter High School" on Lots 18 and 19 in the Quantum Park Planned Industrial Development (PID). PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES:~ N/A Devel~e"nfDe~tI~n~ l~ector ~~~- ~ -~C ~yM'4nMa~ agS~e,i,,g-~gnature Plann~ a~d Zoni/[g II~trector City Attorney / Finance / Human Resources S:XPIanning\SHARED\WPXPROJECTS\Quantum Park Survivors SchooI\USAP 02-003XAgenda Item Request Survivors Charter School USAP 02-003 2-4- 03.dot S:~BULLETINWORMSXAGENDA ITEM REQUEST FORM.DOC DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 03-021 TO: THROUGH: FROM: DATE: SUBJECT: Chairman and Members Planning and Development Board Michael Rumpf'~~ Director of Planning and Zoning Lusia Galav, AICP..~.~ ~ Principal Planner ~ January 20,003 Survivors Charter School (USAP 02-003) Use Approval for a Charter High School in Quantum Park PID NATURE OF REQUEST Mr. Douglas B.. MacDonald is requesting use approval for a "Survivors Charter School", a charter high school on Lots 1 8, 1 8A, 1 9 and 1 9B in the Quantum Park Planned Industrial Development (PID) (see attached location map - Exhibit "A"). The applicant is proposing to construct two buildings on the site..One building will contain 18,461 square feet of office/warehouse flex space. The second building will be leased to the Survivors Charter School, Inc. for use as a charter high school. This two-story building will contain 33,376 square feet of floor area that could be converted back to office space (see Exhibit "B" - proposed site plan). The site plan application (NWSP 02-020) is being processed concurrently with this request for use approval. According to the current Master Site Development Plan (Amendment No. 13) for the Quantum Park PID, the subject parcels (18 & 19) are classified as "O1", thereby allowing office and industrial use alternatives. According to the application, the Survivors Charter School, Inc. was organized on October 20, 2000 and obtained State of Flodda approval for its Articles of Incorporation four days later. The school received its charter from the Palm Beach County School Distdct on June 21, 2001, opening for classes at its current location at 1310 North Congress Avenue, West Palm Beach, Flodda, 33409, on August 15, 2002. The target population is 17 - 19 year olds who have acquired minimum credits toward traditional high school graduation, have a cumulative G.P.A. of less than 2.0 and meet eligibility for Drop Out Prevention. The Survivors School provides innovative programs designed to help students earn a regular high school diploma and develop meaningful workforce skills. The school has outgrown their current facility and proposes to enter into a long term lease for the two-story building being developed by the applicant, Mr. MacDonald. The anticipated enrollment is 700 students. BACKGROUND The following is a description of the zoning distdct and land use classifications of properties surrounding the subject parcels, indicated in Exhibit "A": North: Detention area for the Water Management tract on the Quantum Park DRI Master Plan; South: Gateway Boulevard right-of-way and farther south is vacant Lot 39, zoned PID and classified Governmental and Institutional (G&I) on the Quantum Park DRI Master Plan and vacant Lot 52, zoned PID and classified Office/Industrial (OI) on the Quantum Park DRI Master Plan. East: Detention area for the Water Management Tract on the Quantum Park DRI Master Plan; and Page 2 Memorendum No. PZ 03-021 West: Lot 20, Allstate, zoned PID and classified as Office (O) on the Quantum Park DRI Master Plan. Unlike other conventional zoning districts, the zoning code does not set forth specific uses permitted in a PID. Pursuant to Chapter 2 - Zoning, Section 7.E., in a PID, a building and its customary, ancillary structures and land uses may be erected, altered and occupied for any office, professional, business (wholesale and retail), educational institution, adult entertainment (consistent with Section 11.M. of the zoning code) or industrial uses provided that such use or uses is/are approved by the Planning and Development Board. In approving a particular use, the Planning and Development Board must make findings that the proposed use will not be in conflict with the performance standards listed in Section 4.N. of the zoning regulations, a nd that the u se proposed is consistent with the intent and purposes of the Planned Industrial Development District. ANALYSIS The P ID distdct permits educational institutions subject to approval of the Planning and Development Board. The Quantum Park DRI Master Plan permits development of the subject parcels as office and/or industrial. The City's C-1 Office and Professional Commercial distdct permits a school. The proposed charter high school would be consistent with the PID and C-1 zoning district permitted uses. The applicant is required to address the Performance Standards listed in Chapter 2, Section 4.N of the Land Development Regulations as they relate to the proposed use of a charter high school. The purpose of the Performance Standards are to ensure that uses will not be a nuisance or hazard to persons, animals, vegetation or property located on adjacent or nearby properties or right-of-way; or to interfere with the reasonable use or enjoyment of adjacent or nearby property by reason of noise, vibration, smoke, dust, or other particulate matter;, toxic or noxious matter;, odor, glare, heat or humidity; rediation, electromagnetic interference, free or explosive hazard, liquid waste discharge, or solid waste accumulation. The applicant's responses are listed below: 1) Noise: No sound will be created that violates the sound standards found in Section 15-8 of the City Code. 2) Vibrations: The proposed use will generete no discemable ground vibrations. 3) Smoke, dust, dirt, or other particular matter: The proposed use will generate no smoke, dust or other particulates that exceed the standards for such emissions found in federal, state, county or city law. 4) Odors and fumes: The proposed use will generate no objectionable or offensive odors or fumes of any nature. 5) Toxic or noxious matter: The proposed use will discharge no toxic or noxious matter, and will cause no damage to property or vegetation or discomfort or harm to persons or animals, or otherwise prevent the reasonable use and enjoyment of property or rights-of-way at or beyond the proposed charter high school's property lines, nor will any contamination of the public waters or groundwater result from the proposed use. 6) Fire and Explosion: The proposed charter high school use will create no free or explosion hazard. No flammable materials shall be stored, used or proposed except in conformance with Chapter 9 of the City code. Page 3 Memorandum No. PZ 03-021 7) 8) 9) 11) Heat, Humidity or Glare: The proposed use will produce no heat, humidity or glare readily perceptible beyond the charter high school's property lines. All lighting will conform to City standards and will create no nuisance to adjoining residential uses. (there are no adjoining residential uses) Liquid Waste: No liquid waste of any type, quantity or manner not in conformance with Chapter 26 of the City code will be used or disposed of by the proposed charter high school use. Solid Waste: All solid waste materials generated by the proposed use will be collected and disposed of in Conformance with Chapter 10 of the City code. Electromagnetic Interference: The proposed use will create no electromagnetic radiation that causes abnormal degradation of performance of any electromagnetic receptor or interferes with normal radio or television reception in the City. Hazardous Materials and Hazardous Waste: The proposed use will not create, use, store or handle hazardous materials or hazardous wastes. It is the opinion of staff that the proposed charter high school is consistent with the intent and purpose of the Quantum Park PID. The Quantum Park DRI is currently approved for a very diverse group of uses. Amendments 10, 12 and 13 to the Quantum Park DRI Master Plan introduced Mixed Use including residential to the PID. The PID also includes the Boynton Beach High School and the Td-county Commuter Rail station. The charter high school will provide a public education service to the community in Boynton Beach and beyond. As for impacts to both the adjacent properties and the Quantum Park PID, the charter high school would be compatible with the adjacent office uses to the west. A Water Management Tract buffers the site on the north and east. Gateway Boulevard provides a buffer to the south as well as providing access to the site. Directly across Gateway Boulevard is the new Boynton Beach High School. RECOMMENDATION Use approvals for the Quantum Park PID typically apply to lots with selected use options, rather than only specified lots. However, contrary to past practice, staff would recommend that for the unique use of a charter high school approval be granted only for Lots 18 and 19.This will facilitate the future case-by-case review of similar and other uses potentially qualifying as a school. Additional conditions recommended by the Planning and Development Board or the City Commission will be placed in Exhibit "C" - Conditions of Approval. LG Attachments G:~Staff Relxxt -USAP 02-003.doc; Location Map LOTS 18-19 QUANTUM PARK EXHIBIT "A" q C3 QUANTUM PARK / / / / EXHIBIT EXHIBIT "C" Conditions of Approval Project name: Quantum Park Survivors Charter School File number: USAP 02-003 Reference: DEPARTMENTS INCLUDE REJECT PUBLIC WORKS- General Comments: None X PUBLIC WORKS- Traffic Comments: None X UTILITIES Comments: None X Comments: None X POLICE Comments: None X ENGINEERING DIVISION Comments: None X BUILDING DIVISION Comments: None X PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST Comments: None X PLANNING AND ZONING Comments: None X ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS Conditions of Approval 2 DEPARTMENTS INCLUDE REJECT Comments: 1. None X ADDITIONAL CITY COMMISSION CONDITIONS Comments: 1. To be determined. S:\Planning\SHARED\WP\PROJECTS\Quantum Park Survivors SchooI\USAP 02-003\CO~.doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Quantum Park Survivors Charter School APPLICANT'S AGENT: Douglas B. McDonald - Quantum Limited Partners, Ltd. APPLICANT'S ADDRESS: 2500 Quantum Lakes Drive Suite 101 Boynton Beach, FL 33426 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: February 4, 2003 TYPE OF RELIEF SOUGHT: Request use approval for a charter high school in the Quantum Park PID. LOCATION OF PROPERTY: Quantum Park Lots 18 & 19 DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR X THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby ... GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk S:\Planning\SHARED\WP~PROJECTS\Quantum Park Survivors School\USAP 02-003\DO2.doc VTI.-CONSENT AGENDA ITEM D.7 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORIva Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January7,2003 [] January 21, 2003 Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21,2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the February 4, 2003 City Commission Agenda under Consent Agenda. The Planning and Development Board with a unanimous vote, recommended that the subject request be approved, subject to all staff comments. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 03-015. EXPLANATION: PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Survivors Charter School (NWSP 02-020) Douglas B. MacDonald, Quantum Limited Parmers, Ltd Quantum Limited Parmers, Ltd 1325 Gateway Boulevard (Lots 18 & 19 Quantum Park PID) Request for site plan approval for a two-story, 33.124 square foot building to be used as a Charter High School, and a one-story, 186,286-square foot office/warehouse building on 5.60 acres. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: ~ N/A Developrr~n(b ela~m"~nt ~)i~e~tor Planning ~md Zoni~-IS~rector Ih'"" Ct'-'ty Manager's Signature City Attorney / Finance / Human Resources S:LPlanning~SHARED\WP~PROJECTS\Quantum Park Survivors SchoolXNWSP 02-020LAgenda Item Request Survivors Charter School NWSP 02-020 2-4- 03 .dot S:~BULLETINWORMS~AGENDA ITEM REQUEST FORM.DOC DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 03-015 SITE PLAN REVIEW STAFF REPORT PLANNING AND DEVELOPMENT BOARD AND CITY COMMISSION January 13,2003 DESCRIPTION OF PROJECT Project Name/No.: Survivors Charter School I NWSP 02-020 Property Owner: Quantum Limited Partners, LLC Applicant: Quantum Limited Partners, LLC Agent: Eugene A. Gedica, P.E. Location: Lots 18, 18-A, 19, and 19-A of Quantum Park, a P.I.D. Land Use: Office / Industrial (OI) Zoning: Planned Industrial Development (PID) Type of Use: Charter School and Office / Warehouse Project size: Site Area: Pervious Area: Charter School: Flex Buildin,q: Total Building area: 243,862 square feet (5.6 acres) 46,973 square feet (25%) 33,376 square feet 18,461 square feet 51,837 square feet Adjacent Uses: (see Exhibit "A" - Location Map) North: Detention area for the Water Management Tract on the Quantum Park DRI Master Plan; South: Gateway Boulevard right-of-way and farther south is vacant Lot 39, zoned PID and classified Governmental and Institutional (G & I) on the Quantum Park DRI Master Plan and vacant Lot 52, zoned PID and classified Office / Industrial (OI) on the Quantum Park DRI Master Plan. East: Detention area for the Water Management Tract on the Quantum Park DRI Master Plan; and West: Lot 20 Allstate, zoned PID and classified Office (O) on the Quantum Park DRI Master Plan. Site Characteristics: The subject site is comprised of four (4) separate lots, which will be assembled by a unity of title (see Exhibit "C" - Conditions of Approval). According to the survey, the northern portions of Lots 18-A and 19-A are inundated with water, which will remain as the undeveloped portions of the parcel. These lots have no development designations and are used for setback calculations only. The highest benchmark elevation of the four (4) lots is 19.2 feet, located at the southeast comer of Lot 18. Proposal: This proposal is to construct a one-story, 18,461 square-foot office / warehouse building and a two (2) story 33,376 square foot charter high school building on a 5.6-acre parcel. Th~ design of the office / warehouse ("flex") building will accommodate many individual tenar, As currently proposed, the specifications for each bay area are conceptual and may vary in order to satisfy the needs of individual tenants and applicable codes. The entire project is to be constructed in one phase (see Exhibit "B" Proposed Site Plan). Approval of this site plan Page 2 Survivor's Charter School - Site Plan Review Staff Report Memorandum No. PZ 03-015 Concurrency: a. Traffic- b. Drainage- Driveways: Parking Facility: Landscaping: is contingent upon the approval of the concurrent request for Use Approval (USAP 02-004) A revised traffic statement for this project was submitted and was sent to the Palm Beach County Traffic Division for their review and approval. The Palm Beach County Traffic Division has determined the project meets the Traffic Performance Standards of Palm Beach County. Conceptual drainage information was provided for the City's review. The Engineering Division is recommending that the review of specific drainage solutions be deferred until time of permit review. There are two (2) entrance driveways proposed for the site providing access from Gateway Boulevard. The easternmost ddveway will be 30 feet in width. The westernmost driveway is the major entrance point. It has a 14-foot wide ingress lane and two (2) egress lanes separated by an eight (8) foot wide median. A total of 239 parking spaces are required for the two (2) proposed uses based on the ratio of one (1) space per 800 square feet of warehouse floor area, one (1) space per 300 square feet of office area, and one (1) space per 100 square feet of classroom area. The total number of parking spaces provided equals 242, of which, seven (7) spaces are designated for handicap use. All 90° spaces, except the seven handicap spaces will be dimensioned nine feet by eighteen feet (9' x 18'), which includes two (2) feet of vehicle overhang area. The parking spaces and drive aisles will surround all sides of the flex building, except in locations where loading zones are proposed. Parking spaces and ddve aisles will be on the east, west, and south sides of the charter school building. All handicap spaces will be located in the front of the building, closest to the proposed building entrances. The site plan provides enough on-site parking for both buildings and their respective uses while the configuration of the parking lot / drive aisles ensure that parking is available to both buildings dudng peak hours. As proposed, the landscape plan exceeds the minimum landscape requirements as set forth in the City Code. The proposed pervious or "green" area is 46,973 square feet or 25% of the total site. This figure does not include the 57,576 square feet (1.32 acres) of water area to remain undeveloped. Currently, the swale of the Gateway Boulevard right-of-way contains mature Live Oak trees. These Live Oak trees will remain in place except in those areas where new entrances are proposed. At these new entranceways, the Black Olives will be replaced with Live Oak trees. These replacement trees will be in compliance with the current landscaping code. The front landscape buffer along Gateway Boulevard will be 25 feet in width. This will include the two (2) feet of vehicle overhang. The buffer will contain Live Oak trees and Cocoplum hedges as well as other ground cover. Each side of the entranceways will have the required signature trees (Yellow Elder). A 12-foot wide drainage easement runs in a north-south direction along the west property line. Half of the drainage easement {six (6) feet} will be part of the 10 foot wide western landscape buffer. The buffer will contain a row of Sweet Mahogany trees and Waiter's Viburnum hedges. The proposed plant material will not interfere with the function of the drainage easement. Page 3 Survivor's Charter School - Site Plan Review Staff Report Memorandum No. PZ 03-015 Building and Site: Community Design: Signage: No rear (north) landscape buffer is proposed or needed because of the on-site wat~., detention area, which connects with the Water Management Tract. The top of the bank at the rear of the proposed charter high school building contains existing vegetation that will remain. The east landscape buffer will be 10 feet in width. This buffer will have the same landscape matedal as the west landscape buffer (Sweet Mahogany trees and Waiter's Viburnum hedges). Building and site regulations will be fully met when staff comments are incorporated into the permit drawings. In the event the charter high school ceases its operations, the site will provide enough parking spaces for other permitted office or industrial uses. The proposed charter school building will be a two (2)-story structure with a height of 37 feet - nine (9) inches to the top of the roof. This building will be 175 feet in length and 120 feet in depth. The flex building will be a one (1) story structure with a height of 30 feet to the top of the parapet wall. This building will be 240 feet in length and 60 feet in depth. The main wall color of the charter school and flex building will be yellow (Sherwin Williams SW#1359 - Buttery) and the accent color proposed under the windows appears to be reddish (Sherwin Williams SW#1601 - Flamingo). The lower (base) portion of the walls will be darker yellow (Sherwin Williams SW#1365 Straw Doll). The charter school building will have one (1) main entrance. This entry features a circular awning, two (2) decorative lights, and a parapet wall painted green (Sherwin Williar SW#1421 - Primitive Green). The flex building will be comprised of many individual bah Each bay entrance will have a light beige (Sherwin Williams SW#1365 - Straw Doll) circular awning. The overhead bay doors are proposed at the rear of the building and will be unseen from Gateway Boulevard. Wall signs are proposed on the front fa(;ade of both buildings. Exhibit "D" shows that two (2) different sign styles may be proposed for the charter school building. Staff understands that the applicant will choose one style, namely, Style "A" or sign style "B". The detail shows that the letters "SURVIVORS SCHOOL" will be green reverse channel illuminated letters. Either style and area would comply with the Land Development Regulations; however, this project, including signage still requires the review and approval of the Quantum Park Architectural Review Committee (see Exhibit "C" - Conditions of Approval). The elevations show that the flex building will have multiple tenant signs. At this time, it is unknown who the tenants will be but all proposed tenant signs will have green illuminated reverse channel letters. Exhibit "D" shows that the signs will be a maximum 30 square feet in area, which collectively would comply with the Land Development Regulations. A monument sign three (3) feet - six (6) inches in height by 12 feet in length is proposed in the landscaped median at the main (west) entrance. Sheet "A3.1" shows that the sign will read "SURVIVORS SCHOOL" although it does not indicate the color of the letters. The sign face will have a decorative three-fourths (3/4) inch reveal with the site address located above. It is consistent with the Quantum Sign Program. Page 4 Survivor's Charter School - Site Plan Review Staff Report Memorandum No. PZ 03-015 · ~ECOMMEN DATION: Staff recommends approval of this site plan contingent upon the approval of request for Use Approval (USAP 02- 003) and subject to the comments included in Exhibit "C" - Conditions of Approval. The Technical Review Committee (TRC) recommends that the deficiencies identified in this exhibit be corrected on the set of plans submitted for building permit. xc: Central File S:\Planning\Shared\Wp\Projects\Quantum Park Survivors School\NWSP 02-020\Staff report.doc Location Map LOTS 18-19 QUANTUM PARK EXHIBIT "A" Z © ,P<UD PID MOTOROLA P!D _ QUANTUM PARK W+ S EXHIBITt"B" \~CENCARLSON01 \Company~PROJECTS%2002\02163_Survivors_Charter_School,S. 1.0_TITTLE_SHEET_02163.1wg, 12 Z ;11 X ii / × \ / / / / iilllt P ii ii ~r I J EXHIBIT "B" liB- EXHIBIT "B" " I--X/i iIrNI- I'-AI-IIDI i+ r lIB# EXHLBI j~ g g 3 EXHIBIT "B" EXHIBIT "B"  31 '-3' d ...-.. ~ ~-.-,..- Suborns SCHOOL  2500 Quantum Lakes Dr. EXHIBIT "C" Conditions of AoDroval Project name: Survivors Charter School File number: NWSP 02-020 Reference: 2~d review plans identified as a New Site Plan with a December 17, 2002 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS - General Comments: 1. Prior to permit application contact the Public Works Deparmaent (561-742- X 6200) regarding the storage and handling of refuse. The dumpster will be supplied by Public Works. PUBLIC WORKS - Traffic Comments: 2. Reconfigure signalization at the intersection of Gateway Boulevard and Park X Ridge Boulevard as necessary to accommodate the new driveway and added traffic movements (Chapter 6, Article Ill, Section 16). Coordinate permitting with Palm Beach County Traffic for roadway and signalization improvements. UTILITIES Comments: None X Comments: 3. A minimum 1,500 GPM ~ 20 psi fire flow is required. (£DR Chapter 6 X section 16). 4. Design documents where underground water mains and hydrants are to be X provided, must demonstrate that they will be installed, completed, and in service prior to construction work per the Florida Fire Prevention Code , (2000) Section 29-2.3.2. 5. Emergency access shall be provided at the start of a project and be maintained X throughout construction per the Florida Fire Prevention Code, Section 3-5, and NFPA 241, (1996) Safeguarding Construction, Alteration, and Demolition Operations, Section 5-4.3. 6. City Ordinance Section 9-6, 3 / 7-11 requires approved automatic fire X sprinkler systems throughout the following: · Institutional or educational buildings, hospitals, nursin~ homes, COA 01/27/03 2 DEPARTMENTS INCLUDE REJECT homes for the aged, convalescent centers, rehabilitation facilities, day care centers for more than 12 clients under one (1) year of age, adult congregate living facilities, and all occupancies and uses of similar nature; or · All buildings or structures regardless of the type of construction which are three (3) stories or more in height or all buildings or structures in excess of 30 feet in height as measured from finish ~ound floor ~ade to the underside of the topmost roof assembly. POLICE Comments: None X ENGINEERING DIVISION Comments: 7. Show all existing utilities on Site Development plan (LDR, Chapter 4, X Section 7.A.3). 8. A fill permit will be required from the Development Department (Building X Division). 9. Full drainage plans in accordance with the LDR, Chapter 6, Article IV, X Section 5 will be required at the time of permittin$. BUILDING DIVISION Comments: 10. At time of permit review, provide a completed and executed City of Boynton X Beach Unity of Title form. The form shall describe all lots, parcels or tracts combined as one lot. A copy of the recorded deed with legal descriptions, of each property that is being unified, is required to be submitted to process the form. The property owner that is identified on each deed shall match. 11. At time of permit review, submit signed and sealed working drawings of the X proposed construction. 12. At time of permit review, submit for review an addressing plan for the X project. PARKS AND RECREATION COA 01/27/03 3 DEPARTMENTS INCLUDE REJECT Comments: None X FORESTER/ENVIRONMENTALIST Comments: 13. The removed trees along the Gateway Boulevard Road right-of-way and X existing lake perimeter must be replaced and approved by the Quantum Park Property Owners Association. This includes existing trees / vegetation impacted by the proposed site drainage structures (Chapter. 7.5, Section. 7.C.). 14. All trees and palms (Sabal) listed should be a minimum of 12 feet - 14 feet in X height, and three (3) inches caliper at time of planting (Chapter 7.5, Section 5.C.2.). PLANNING AND ZONING Comments: 15. Approval of this site plan is contingent upon the approval of the X corresponding request for Use Approval CLISAP 02-004). 16. Revise the site data on sheet "A3.0" to reflect the correct zoning of the X property as "PID". 17. A unity of title will be required. At the time of permitting, submit the Unity X of Title to the Building Division. 18. The proposed building setbacks should be indicated both in the site plan X tabular data and graphic detail. The "east corner" setback in the tabular data should be revised to match the graphic illustration (Chapter 4, Section 7.B.). 19. The collective wall signage area for both buildings shall comply with Chapter X 21, Article IV, Section 2.C. 20. The monument sign(s) must be at least 10 feet from the property line. Also, X the monument sign(s) must be consistent with the Quantum Park Master Sign Program. 21. The Quantum Park Architectural Review Committee approval is required and X must be submitted prior to the Planning & Development Board meeting. COA 01/27/03 4 DEPARTMENTS INCLUDE REJECT 22. The Palm Beach County Traffic Division recommends that a traffic X circulation plan be prepared to address the school's traffic operations and safety needs, during the opening and closing periods. Proper trip generation rates and peak hour factors should be applied to determine peak hour traffic demand during these periods. Submit the traffic plan to the Planning & Zoning Divison prior to the issuance of a certificate of occupancy for the charter high school. 23. The Glossy Privet and Sabal palm trees shall be installed a minimum 12 feet X overall height (Chapter 7.5, Section 5.C.2.). 24. Staff recommends adding a hedge along the exterior portions of the walkway X that leads from the charter school building to the flex building. ADDITIONAL PLANNING & DEVELOPMENT BOARD COMMENTS: Comments: 25. None X ADDITIONAL CITY COMMISSION COMMENTS: Comments: 26. To be determined. S:\Planning\Shamd\Wp\Projects\Quantum Park Survivors School\NV~P 02-020\COA.doc 17' ~m~ml~m~ m ~dI~N I1~ llll4l~C1Ul~N~c 1lmm m · 4mm mmlmmmm m W Immmm ~m m ~ 4r IIm, mer~m~'m Wmmmmmm41mm~ ~mWm mm m ~ m~ m IIBIT "D ~ KHIBIT "D" DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Survivors Charter School APPLICANT'S AGENT: Eugene Gerlica, P.E. Quantum Limited Partners, Ltd. APPLICANT'S ADDRESS: 2500 Quantum Lakes Drive, Suite 101 Boynton Beach, FL 33426 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: February 4, 2003 TYPE OF RELIEF SOUGHT: Request new site plan approval for a two-story charter high school building (33,376 square feet) and a one-story office / warehouse building (186, 286 square feet) on 5.6 acres in a Planned Industrial Development. LOCATION OF PROPERTY: 1325 Gateway Boulevard Boynton Beach, FL 33426 (Lots 18 & 19, Quantum Park PID) DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant __ HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby · GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\Quantum Park Survivors SchooI\NWSP 02-020\DO.doc VII.-CONSENT AGENDA ITEM D.8 CITY OF BOYNTON BEA( AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4,2003 [] March 18,.2003 Date Final Form Must be Turned in to City Clerk's Office January 21,2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the February 4, 2003 City Commission Agenda under Consent Agenda. The Planning and Development Board with a 6 to I vote, recommended that the subject request be approved, subject to staff conditions and an additional condition to require that any off-premise signs for Caloosa Park or future "Chinese Friendship Park", be accommodated by a sign easement. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 02-301. EXPLANATION: PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Arbolata Townhomes (SBMP 02-005) William Wietsma William H. Baker, Trustee Southeast comer of Congress Avenue and Southwest 35t~ Avenue Request for Subdivision Master Plan approval for a 172 unit, multi-family residential development on a 16.087-acre parcel in a proposed PUD zoning district. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: ~ N/A DeveloIala~t Dep~tment Director g a~d~oning~Silrector City Manager's Signature City Attorney / Finance / Human Resources S:LPlanningXSHARED\WPLPROJECTSXArbolata Townhomes~SBMP 02-005~Agenda Item Request Arbolata Townhomes SBMP 024)05 24-03.dot S:'~BULLETIN~ORMSXAGENDA ITEM REQUEST FORM.DOC DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 02-301 SITE PLAN REVIEW STAFF REPORT PLANNING & DEVELOPMENT BOARD AND CITY COMMISSION January 21, 2003 DESCRIPTION OF PROJECT Project Name/No.: Property Owner: Agent: Location: Land Use: Zoning: Project size: Arbolata Townhomes / SBMP 02-005 William H. Baker, Trustee William Wietsma, Architect Southeast corner of South Congress Avenue and Southwest 35th Avenue High Density Residential (HDR) Proposed Planned Unit Development (PUD) Proposed Site Area: Pervious Area: Lot Coverage Area: Gross Density: Number of units: 16.087 acres (700,751 square feet) 6.047 acres (37.5%) 5.375 acres (33.4%) 10.69 dwelling units per acre (du / ac) 172 dwelling units Adjacent Uses: (see Exhibit "A"- Location Map) North: Right-of-way of SW 35th Avenue then developed property (Guardian Self-storage and Sterling Records Storage) designated Industrial (I)land use and zoned M-1 Industrial. South: Right-of-way for the Lake Worth Drainage Distdct L-28 (lateral) Canal, then developed properties, containing a variety of industrial uses, designated Industrial (I) land use and zoned M-1 Industrial. East: Developed County-owned recreation facility (Caloosa Park) designated Recreational (R) land use and zoned REC Recreation. South: Right-of-way for South Congress Avenue, then developed residential property (Isles of Hunter's Run) designated Low Density Residential (LDR) land use at a density of 4.84 du/ac, and zoned PUD Planned Unit Development. Proposal: William Wietsma, developer and contract purchaser, proposes to construct 172 fee-simple townhouse units on 16.08 acres. All site development is proposed to occur in one phase. This request for subdivision master plan approval will be contingent upon the approval of the corresponding to the land use amendment / rezoning application (LUAR 02-009). The corresponding land use amendment application was transmitted to the Department Community Affairs following the January 7, 2003 City Commission meeting. Page 2 Arbolata Townhomes Subdivision Master Plan Staff Report Memorandum No. PZ 02-301 Site Characteristics: The subject property is a long rectangular-shaped lot located on the east side of South Congress Avenue just west of Caloosa Park. The parcel has been cleared but is sparsely populated with Sabal palm trees ranging from four (4) to 20 caliper inches wide. The survey shows that the highest elevation is 15 feet, located at the northwest corner of the property. The soils consist of very loose to medium dense, light brown to dark brown quartz fine sand to a depth of 15 feet below the land surface. Concurrency: a. Traffic- A traffic statement for this project was submitted and sent to the Palm Beach County Traffic Division for their review and approval. The Palm Beach County Traffic Division determined that the project meets the Traffic Performance Standards of Palm Beach County. b. Drainage- Conceptual drainage information was provided for the City's review. The City's concurrency ordinance requires drainage certification at time of site plan approval. The on-site drainage system will consist of a series of catch basins and ex'filtration trenches, which will direct runoff to the Intracoastal Waterway via an existing 24-inch wide reinforced concrete pipe. The Engineering Division is recommending that the review of specific drainage solutions be deferred until time of permit review, when more complete engineering documents are required. r3riveways: One point of ingress / egress is proposed along Southwest 35th Avenue. Each side of the entrance drive will be 26.5 feet in width. According to the site plan, it appears that this access will accommodate two (2) lanes for ingress and two (2) lanes for egress. The plans however, do not indicate the stdping detail for the proposed turning movements of the egress lanes (see Exhibit "C" - Conditions of Approval). Staff anticipates that the ddveway would accommodate both left and right-turn egress. The road cross-section shows the intemal rights-of-way will be 40 feet in width. The rights- of-way will be pdvate roadways maintained solely by the future Home Owners Association. The proposed street pavement (within the rights-of-way) will be 20 feet wide in conjunction with four (4) feet of valley gutter. The remaining portions of the rights-of-way will consist of sod (swale) and sidewalk areas. The site plan shows emergency vehicle ingress / egress will be provided at an opening along Congress Avenue. This surface will have stabilized sod base and the curb-cut will be made onto Congress Avenue for ingress. This will allow for emergency vehicles to enter the site should the main entrance be obstructed. Parking Facility: Parking required for the townhouse units is based on a ratio of two (2) spaces per unit, including five (5) spaces for the recreation area. Since 172 townhouse units and a recreation area are proposed, a total of 349 parking spaces are required. The proposed site plan provides a total of 538 parking spaces. Each unit will have either a one (1)-car or two (2) -car garage. Each one (1)-car garage will be dimensioned 12 feet - two (2) inches in width by 20 feet in length. Each two (2) -car garage will be dimensioned 18 feet - eight (8) inches in width by 20 feet in length. No dimensions are shown on the floor plan for the garage door opening. In front of each unit, the driveway will accommodate up to two (2) parked vehicles. Page 3 Arbolata Townhomes Subdivision Master Plan Staff Report Memorandum No. PZ 02-301 Landscaping: Building / Site: Community Design: Signage: The proposed pervious area of the parcel equals 6.047 acres or 37.59% of the total site. The landscape plan shows at least 486 trees, 80% of which will be native species (see Exhibit "C" - Conditions of Approval). The depth of the west landscape buffer (along Congress Avenue) will vary but will be at least 30 feet in width at its most narrow point. This west landscape buffer would contain a buffer wall six (6) feet in height. The landscape plan (sheet L1) shows the proposed row of Live Oak trees and clusters of Cabbage Palm trees to buffer the buildings from Congress Avenue. The size of the south landscape buffer will vary but will be at least 19 feet in width at its narrowest point. Comparable to the west landscape buffer, the majority of the south landscape buffer will be over 40 feet in width. However, a drainage easement seven (7) feet in width is proposed within the southern landscape buffer. This drainage easement will traverse the entire southern perimeter of this landscape buffer. The southern buffer will be wide enough to contain two rows of Sweet Mahogany trees and a buffer wall six (6) feet in height without interference with the drainage easement. The size of the east landscape buffer (adjacent to Caloosa Park) will vary but will be at least 12 feet in width at its narrowest point. It too will have two rows of Sweet Mahogany trees. The landscape buffer adjacent to Southwest 35th Avenue will be 15 feet in width. Two staggered rows of Live Oak trees are proposed along Southwest 35th Avenue. It appears, however, that the southernmost row of Oak trees may be installed within the boundaries each fee-simple townhouse "parcel area" instead of the "common" buffer area. If the tree,, are located outside the landscape buffer area, and on each townhouse owner's property, staff recommends restricting those property owners from removing the trees in order to preserve the integrity of the landscape buffer (see Exhibit "C" - Conditions of Approval). According to the site plan (sheet "Al"), a C.B.S. wall, six (6) feet in height would surround the entire property. A fence would be required around the pool area pursuant to the Florida Building Code for safety reasons (see Exhibit "C" - Conditions of Approval). The 172 dwelling units are proposed to be contained within 24 separate buildings on the 16.087-acre site. The proposed density is 10.8 dwelling units per acre. Each of the 24 buildings would contain one (1) of two (2) types of units. The unit styles all have three (3) bedrooms but vary slightly in terms of their overall living area and number of floors (end units will have one story). The townhouse buildings will be setback as follows: 34 feet - seven (7) inches from Southwest 35t~' Avenue; 52 feet - six (6) inches from Congress Avenue; 25 feet from the east property line (which abuts Caloosa Park); and at least 36 feet from the south property line. The PUD zoning district allows a maximum building height of 45 feet; however, a lesser height could be imposed if compatibility with adjacent properties becomes an issue. The proposed two (2)-story fee-simple townhouses will be 28 feet - six (6) inches at the peak of the roof (see Exhibit "C" - Conditions of Approval). The proposed buildings would be multi- colored ranging from light yellow to brown. The proposed color is Benjamin Moore "Al Paca #1074) on a three coat Portland Cement Stucoo smooth finish. The roof will be made of flat profile cement tiles. No entry or development signs are proposed at this time. All future signage will require a major modification to the master plan, subject to review and approval by the Planning & Development Board and the City Commission. Page 4 Arbolata Townhomes Subdivision Master Plan Staff Report Memorandum No. PZ 02-301 RECOMMENDATION: Staff recommends that this site plan request be approved contingent upon the approval of the corresponding land use amendment / rezoning application (LUAR 02-009) and subject to the comments included in Exhibit "C" - Conditions of Approval. The Technical Review Committee (TRC) recommends that the deficiencies identified in this exhibit be corrected on the set of plans submitted for building permit. xc: Central File S:\Planning\Shared\WpLProjects~Arbolata Townhomes\SBMP 02-005\Staff Report.doc Location Map ARBOLATA TOWNHOMES EXHIBIT "A" PUD Mt' PU REC M1 LAKE IDA NIC $ -il EXHIBIT "B" ARBOLATA TOWNHOMI=S iJ WILLIAM WIETSMA, Architect CONGRESS AVE. + SW 35TH AVE. il ~-s Seabreeze Avenue, Suite 304, l::~lray Beach, Florida 33483 BOYNTON BEACH, F=t. ORIIDA 3342~ j[ Offtce ($61) 274-4863 Fax ($61) 274-7636 EXHIBIT "B" 4 ", "?j!r ,~t -T~."--" :;~!~! ,,l ,Il si, ~.', iii ARBOLATA TOWNHOMEG , :,~:, , , CONGRESS AVE + SW 3~ AVE. WILLIAM WIETSMA, Architect Flortdl~ License Nu~tber AR.0014766 25 Seabreeze Avenue, Suite 304, Delrny Bes~eh, Flortda 33483 Office (561) 2744863 F~x (561) 274-7636 EXHIBIT "B" ,© im '7 AR~-ATA TOWNHOME$ CONGRESS AVE. + SW 35TH AVE. BOYNTON BEACH, FL.ORIDA 33426 WILLIAM WIETSMA, Architect Florida License Number AR-0014766 25 Seabreeze Avenue, Suite 504, Dclray Beach, Florida 33483 Office (561) 274-4.863 Fax (561) 274-7636 EXHIBIT "B" CALOOSA REGIONAL PARK 'i AVENU CALOOSA REGIONAL F::>ARK EXHIBIT "BI /i i] ,) EXHIBIT "B" ARBOLATA TOWNHOMES ADDRESS C I'TY. STATE SITE I~TGHTING PLAI, i EXHIBIT "B" i ---~ MATCH LINE SEE SHEET L-2 ®~ I,i * ARBOLATA TOW'NHO1V[ES CONGRF~S AVE. & SW 35TI-I AVE. BOY1N'TON BEACH, FL Landscape Plan MATCH LI2qE SEE SHEET L-1 EXHIBIT "B', ARBOLATA TOW-NHO~S CONGRF-~S AVE. & SW 3$TI-t AVE. BO~'g'I"ON BEACH, FL Landscape Plan CONGR~S AVE. & SW 35~ A~ L~dscape Details, Data, & Notes EXHIBIT "B~i '1 MATCH LINE SEE SHEET T-2 ARBOLATA TOWNHOMES CONGRESS AVE. Sr. SW 35TI.t AVE. BOYI'qTON BEACH, FL Tree Relocation/Removal Plan EXHIBIT "~ MATCH LINE SEE SHEET T-1 CALOOSA ~EGIONAL PARK ' ,'. ARBOLATA TOWNI-IOMES CONGI~S AVE. & SW 3~"1~I AVE. I~OYNTON I~EA(~I', FL Tree Removal/Relocation Plan EXHIBIT "B" , EXHIBIT "C" Conditions of Approval Project name: Arbolata Townhomes File number: SBMP 02-005 Reference: 2~d review plans identified as a New Site Plan with a November 19, 2002 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS - General Comments: None X PUBLIC WORKS - Traffic Comments: To be determined. X UTILITIES Comments: 1. Water and sewer lines to be owned and operated by the City shall be included X within utility easements. Please show all proposed easements on the engineering drawings, using a minimum width of 12 feet. The easements shall be dedicated via separate instrument to the City as stated in the Code, Section 26-33(a). 2. Any trees proposed along the lateral canal (along the south property line) X shall be installed starting equidistant from the water outfall conduit. The tree spacing is to ensure that the root systems do not interfere with the under~ound infrastructure proposed near the south-center of the site. Comments: None X POLICE Comments: 3. Show placement of traffic signs on the site plan. X 4. Show traffic flow pattc~'n on the site plan. X ENGINEERING DIVISION Comments: None X BUILDING DIVISION Comments: COA 01/24/03 2 DEPARTMENTS INCLUDE REJECT 5. At time of permit review, submit signed and sealed working drawings of the X proposed construction. 6. Add a labeled symbol to the site plan drawing that represents and delineates X the path of travel for the accessible route that is required between the accessible units and the recreational amenities that are provided for the project and other common area elements located at the site. The symbol shall represent the location of the path of travel, not the location of the detectable warning or other pavement markings required to be installed along the path. The location of the accessible path shall not compel the user to travel in a drive/lane area that is located behind parked vehicles. Identify on the plan the width of the accessible route. (Note: The minimum width required by the Code is 44 inches). Add text that would indicate that the symbol represents the accessible route and the route is designed in compliance with regulations specified in the Fair Housing Act. Please note that at time of permit review, the applicant shall provide detailed documentation on the plans that will verify that the accessible route is in compliance with the regulations specified in the Florida Accessibility Code for Building Construction. This documentation shall include, but not be limited to, providing finish grade elevations along the path of travel. PARKS AND RECREATION Comments: 7. The plans show 172 residential units to be in the development. These units X will be subject to the Park and Recreation Impact Fee based on the following formula: 172 Single Family, attached units ~ $771 ea = $132,612 The fee is due at the time of the first applicable building permit. FORESTER/ENVIRONMENTALIST Comments: 8. Submit a statement indicating the existence/absence of any protected plants X or animals on the site. [ Comp. Plan. Policy 4.3.5, 4.4.1. ] PLANNING AND ZONING Comments: 9. The approval of this project is contingent upon the approval of the X correspondin~ land use / rezonin~ application (LUAR 02-009). COA 01/29/03 3 DEPARTMENTS INCLUDE REJECT 10. Because the detail of the pool area has been omitted from these drawings, the X recreation area will require separate site plan review, subject to approval by the Planning & Development Board and City Commission. Approval of the site plan for the recreation area shall be required prior to the issuance of a certificate of occupancy for the first townhouse building. 11. A plat will be required prior to issuance of a building permit. X 12. At the time of site plan review, if a fence is required around the pool / X clubhouse area for safety purposes, provide a detail of the fence including its dimensions, material, and color (Chapter 4, Section 7.D.). 13. The height of the privacy wall identified on the paving, grading, and drainage X plan (sheet "C-l) must be consistent with all other plans (six feet in height). 14. The elevations of the privacy wall shall include the exterior finish and X proposed colors. 15. Place a note on the landscape plan indicating that mulch other than Cypress X shall be used and maintained for landscape purposes (Chapter 7.5, Article II, Section 5.C.8.). 16. Ensure that the landscape plan's tabular data regarding the type and quantity X of plants directly corresponds to its respective graphic illustration. 17. The Crape Myrtle trees shall be installed at minimum 12 feet overall height. X 18. It appears on the landscape plan that the southernmost row of Live Oak trees X proposed along Southwest 35th Avenue may be installed outside the landscape buffer and onto each townhouse owner's property. If so, staff recommends restricting those townhouse owners from removing the trees in order to preserve the quality and function of the buffer. 19. All future signage will require a major modification to the site plan, subject to X review and approval of the Planning & Development Board and the City Commission. 20. All street signage and striping shall be shown on the site plan and approved X b7 the En~ineerin~ Division prior to the issuance of a buildin~ permit. ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS: Comments: 21. To require and identify a sign easement area for an off-premise sign related to X Caloosa Park and a future "Chinese Friendship Park". COA 01/29/03 4 DEPARTMENTS INCLUDE REJECT ADDITIONAL CITY COMMISSION CONDITIONS: Comments: 22. To be determined. S:LPlanning~Shared\WpLProjects~S, rbolata Townhomes\SBMP 02-005\COA. doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: APPLICANT: APPLICANT'S ADDRESS: Arbolata Townhomes William Wietsma, Architect 25 Seabreeze Avenue Delray Beach, FL 33483 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: February 4, 2003 TYPE OF RELIEF SOUGHT: Subdivision Master Plan approval for 172 fee-simple townhouse units LOCATION OF PROPERTY: Southeast corner of South Congress Avenue and Southwest 35th Avenue DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Flodda appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby __ GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: S:\Planning\SHARED\WP\PROJECTS~,rb°lata Townhomes\SBMP 02-O05~DO.doc City Clerk VII.-CONSENT AGENDA ITEM F CITY OF BOYNTON BEACi AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January21, 2003 Date Final Form Must be Turned in to CiW Clerk's Office November ! 8, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal ~':. [] Bids [] Unfinished Business [] Announcement [] Presentation :'k: , [] City Manager's Report RECOMMENDATION: Motion to approved the QUANTUM PARK TOWNHOMES Record Plat, conditione~n the: approval being the certification of the plat documents by Dave Kelley (City Engineer and Surveyor & Mapper) ~ Livergood (Director of Public Works). t~: EXPLANATION: The record plat review for this project commenced on September 13, 2002, to which the second review comments were issued on January 8, 2003. Minor plat preparation errors not withstanding, the main issue is (and has been) the reduction of private roadway right-of-way on Quantum Boulevard through this platted area. An option to accomplish this has been offered by the City to the developer. Staffbelieves that it will not be difficult for the developer to comply with the last few requirements to ensure proper platting according to the laws of the State of Florida. Staffbelieves that it is important to note to the City Commission that both staff and the developer have worked diligently to arrive at this point with the plat. Staffrecommends that the City Conmlission approve the plat as presented subject to final signature by the City Engineer, confim~ation by the Public Works Director, and signatures by the Mayor and attesting to by the City Clerk. PROGRAM IMPACT: The proposed development will continue to be delayed until the proposed record plat (and construction plans) has received technical compliance pursuant to the Land Development Regulations. FISCAL IMPACT: None. ALTERNATIVES: The proposed development will continue in abeyance until the proposed record plat is received in acceptable~~~form,,~and the constructional, ~"~ ~plans have been approved for pe 'rrmttmg~ .~.~...r.~..~._~~_~ .~ / tSepak~nt Iffefid s Sil~la~e' ~ ~ City Manager's Signature Public Works Depamnent/Eng~een~ ~ City Attorney / Finance / Human Resources S:~BULLETIN~FORMSkAGENDA ITEM REQUEST FORM.DOC Requested City Commission Meeting Dates [] December 3,2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 NATURE OF AGENDA ITEM VII.-CONSENT AGENDA ITEM G. CITY OF BOYNTON BEA£ AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 Date Final Form Must be Turned in to City Clerk's Office January21,2OO3(Noon) [] February 18, 2003 February 3, 2003 (Noon) [] March 4, 2003 February 18, 2003 (Noon")~ [] March 18. 2003 March 3, 2003 (Noon)~ '~':' [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve the "SURPLUS VEHICLES/EQUIPMENT LIST" as submitted by Public Works Department and allow for the sale of same. EXPLANATION: Procurement Services has reviewed the "SURPLUS VEHICLE/EQUIPMENT LIST" as submitted by Public Works/Fleet Maintenance Division (see attached Memo #03-006). Utilizing the City of Boynton Beach disposal process for surplus vehicles will allow the vehicles/equipment to be auctioned and generate revenues to the Fleet Maintenance Funds. Procurement Services requests Commission's review, evaluation and approval to sell the surplus property. PROGRAM IMPACT: The disposal of surplus vehicles/equipment will provide inventory control maintenance and allow for receipt of revenues through a process monitored by Procurement Services. FISCAL IMPACT: The revenues generated from the sale of surplus vehicles/equipment will be placed in the Fleet Maintenance Fund in the following account: Revenue Account No. 501-0000-365-01.00 Account Description: Sale of Surplus Equipment ALTERNATIVE: conceivably impact operations due to down time for repairs. Deputy Director of Financial Services Procurement Services Department Name Maintain the vehicles/equipment in inventories with high maintenance costs which could Cl'ty Manager's Signature City Attorney / Finance / Human Resources :~BULLETINLFORMSXAGENDA ITEM REQUEST FORM.DOC TO: THRU: FROM: DATE: SUBJECT: PUBLIC WORKS DEPARTMENT MEMORANDUM NO. 03-006 Bill Atkins, Deputy Finance Director Jeffrey R. Livergood, Public Works Director '-.~¢ Christine Roberts, Assistant Public Works Director Robert Lee, Fleet Maintenance Supervisor January 13, 2003 Surplus Equipment Sale RECEIVED JAI 15 2OO3 PROCUREMENT SERVICE~ The resources listed in this memorandum have been replaced with new, updated equipment. We request the approval of the City Commission to sell these excess resources through local auction and advertising on E-bay over the Intemet. ID# Make Year Model Type 0061 Volvo 1999 WX42T Res/Refuse 0093 Mack 1998 MR688S Refuse 3217 Acura 1993 Legend 4Door 4017 Ford 2000 Cra/Vic Police 4207 Chev 1987 Blazer S-10/4X4 4707 Ford 1997 Cm/Viv Police 8060 Leibherr 1988 912 Excavator 8096 Ford 1992 345C Ind/Tractor 8099 Flex 1992 Flex Arrow/Brd Vin# 4VLDBKHE6XN774587 1M2K195C8WM01125 JH4KA766XPC030110 2FAFP71W0YX161310 1GNCT 18R 1 H8199699 2FALP71W2VX 143289 145-2030 A403272 1S9A11015NL358191 Robert Lee RL/dc Requested City Commission Meeting Date.s. [] December 3,2002 [] December 17, 2002 [] January 7, 2003 [] January 21,2003 VII.-CONSENT AGENDA ITEM H. CITY OF BOYNTON BEAC- AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to CiW Clerk's Offiqe_ November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February4, 2003 [] February 18, 2003 [] March4, 2003 [] March 18,. 2003 Date Final Form Must be Turned ~ffice January 2 l, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Approve Special Event Permit for The Commumty Tent Revival Event to be held from February 24 - March 1, 2003, subject to tent inspection by City officials. EXPLANATION: The Jubilee Church of Boynton Beach has requested a Special Event Permit for a tent revival event to be held on the southwest comer ofNW 3ra Avenue and Seacrest Boulevard. The applicant has received permission, from Rev. Dave Edwards of the First Baptist Church of Boynton Beach, to use the property. They expect up to 70 people to attend the revival service per night. The Community Tent Revival representative, Pastor Duane Cyr, agrees that they will pay 100% of all staff, set up, equipment and breakdown costs for the event. The Recreation & Park Department recommends approval of the special event permit; City Commission approval is needed in accordance with ordinance #098-37, due to the religious nature of this event. PROGRAM IMPACT: · The Jubilee Church of Boyaton Beach accepts responsibility for equipment set up and removal, rentals, trash removal and clean up. · Sound system will be designed to avoid impact upon adjacent neighboring properties. FISCAL IMPACT: None. The Jubilee Church of Boynton Beach will pay 100% of all costs associated with this event. ALTERNATIVES: Since The Jubilee Church of Boynton Beach has addressed the comments and has received approval · ' surrounding properties, no other alternatives are fr°m each Department' and theY can as$'u're a safe event' with n~ 'unpact °n f Department Head's Signature /' I (~i~ Managers Signature Department Name City Attorney / Finance / Human Resources S:~3ULLETIN~ORMS',AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH APPLICATION FOR SPECIAL EVENTS Page 1 of 3 Please type information or print legibly in dark ink. Application must be filled out completely. A detailed site map showing all temporary structure locations (stages, restrooms, signage, tents, crc.) must be attached. Application fee must also be included when application is turned in to the Recreation Department, or it will not be reviewed. EVENT PROPOSAL Detaileddescriptionoftheevent ~_~//r'J -,.~ dL -.,.~L'~~~e ~ r. ~. ¢~ v/~c ~ ~-d~_ rl~__ Requested location of event Alternate location of event Dates and times of the event Event Day 1 Event Day 2 Event Day 3 Event Day 4 Event Day 5 Set up for event will begin on Breakdown will be complete by Alternate date for your eve~ Date .z { Date Begin 7:0o Time Time Organization (s) Producing Event: Ad,ess ~ ~ ~y~r~ ~ ~L~ Address .. Ci~ ~oY~,~ ~e~c~ Ci~ State/Zip ~d, ~,~ +J~ State/Zip Phone ~(/ 3lq z/~ Phone Fax # of full time staff members in the organization ~r # of volunteers in the organization I0 Individual(s) Responsible: Name //~5/~,A_ L~&,qn/e ~ '//?-- Name Address /J *l _y ~ ? r~- /gtY < Address City ~ay~r~ /~c/tc/./ /' City State/Zip /='~/ _3.7 q_~" State/Zip Phone ~e-d / 73.~ .P,.2.? ~ Cexz ~! qql ~ 7 (~T Fax ~ l Non-Profit, Private or Commercial # of full time staff members in the organization # of volunteers in the organization Phone Fax Tax Exempt Number /~/5~ 7000 Corporation Name Date of Inco~oration (Ple~e a~ach a copy of your sales t~ certificate to the application) Pu~se of the event (Goals, etc.) /~ Number of ye~s this event h= t~en place in the Ci~ of Boston Beach: ~/~ Is event produced in other cities7 ~; ~ ~ If yes, what cities.'? Estimated number of pmicipants ~ ~ ,~e.~' ,ql $ ~ ~ 9 CITY OF BOYNTON BEACH APPLICATION FOR SPECIAL EVENTS Page 2 of 3 Please list charges for participants and viewers below (admission, registration or entrance fees): Vendor Fees Number Cost Per Vendor Estimated Revenue Food Vendors Art Vendors (other) / Tickets/Registration Number Cost per Estimated Revenue ' Ticket]Registration Fee Adults Children Seniors If the proceeds of the requested event are intended for ~ org~ization other th~ the applic~t, please provide the following infm marion: Benefitingorg~ization: f~,'[~ C/~Va~ ~O.Z~ ~e~C~ Address: Ci~/State/Zip: Contact Person: Phone: ,~/ Jd ~ ~R~ Terms of Agreement: Total Estimated Donation: Will your event require road closure? ,/,JO If yes, please describe requested streets and times below: A map of this area must be attached. ~_~-mt~; ,"~,. {Z-rmv'- ~-x'rc'~+' ~xl~'N's~r Does the proposed area include fenced areas? ~ O If yes, clearly indicate the exact areas to be fenced on the map. There are specific requirements regarding fencing on city property. Will event require the use of electricity? ~~NO Location: Events requiring electricity must hire an electn"~ensed in the City of Boynton ~eacn. tmease snow locations on map) Name of Electrician Company Name Phone No. The event promoter is responsible for clean-up of all event sites. The City of Boynton Beach will provide dumpsters for your event at your request All dumping fees will be charged to the promoter by the city. If event site is not cleaned thoroughly, a clean-up charge will be assessed. Who will provide clean-up service during and after the event'?. Company: ~)'~.Te.~e. £A/W,{~l"/ Phone: Number of dumpsters needed: ~7~ Location (please show on map): Number of temporary restroom facilities being placed: (The minimum number of facilities should be one per 200 persons. Please show on locations map) Will music be provided (~~ NO Number of loud speakers: DATE TIME OF DAY TYPE OF MUSIC Will food and/or beverages be served? · YES ~ · Alcohol · Food (Please indicate the locations of these areas/booths on the site map. Permission to sell alcohol on public property must be given by the City Commission.) 10 Are you utilizing public transportation? CITY OF BOYNTON BEACH APPLICATION FOR SPECIAL EVENTS Page 3 of 3 · YE~ How? Please explain. Are you proposing to place signs or erect banners? · YES ~ (Indicate their location on site map) Will any temporary structures be erected (stages te~ticket booths, etc? ~ NO (Indicate their locations on site map) Will the event have any vendors or concession sales? · YES ~lease indicate Will the event include amusement rides? · YES If yes, company providing the equipment What amusement fides are planned? (All amusement fides must be approved by the state. Please indicate on site map) ~'~ature / Date Please enclose the appropriate non-refundable application fee payable to The City of Boynton Beach Recreation Department P.O. Box 310, 100 E. Boynton Beach Blvd. Boynton Beach, FL 33425-0310 FOR STAFF USE ONLY · SITE MAP · SALES TAX CERTIFICATE · APPLICATION FEE RECEIVED: NAME ON CHECK: DATE APPLICATION RECEIVED AMOUNT: $ CHECK #: DATE: APPROVALS: PLANNING & ZONING DIVISION BUILDING DIVISION FIRE DEPARTMENT POLICE DEPARTMENT RISK MANAGEMENT RECREATION DEPARTMENT SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE SIGNATURE , DATE ~/DATL/~ 11 irst i aptlst BOYNTON BEACH 301 N. Seacrest Blvd. Boynton Beach, FL 33435-4069 (561 ) 732-5151 www.firstboynton, com January 8, 2003 To Whom It May Concern: Please be advised that Pastor Duane Cyr of Jubilee Ministry Center has the permission of First Baptist Church of Baynton Beach to use our properly including the perking lot for a tent meeting from February 24 through March 1, 2003 provided he secures the proper documentation from the Cily and/or Counly authorities. Rev. Dave Edwards, Pastor DE/ks Rev. Dave Edwards, Pastor Rev. Keith Baker, Worship & Music Rob Tims, Youth & Education 66~-36~-48~4 ..2 =.2 TO: BOYNTON BEACH FIRE RESCUE DEPARTMr Dabble Maiors, Parks De;artment William L, Binghem, Fire Chief SUBJECT' SPeOal Event Commumty Tent Revival Monday February 17 through Satur0ay February 22, E)03 SW Comer of ~ 3r~ Avenue end Seacmst Blvd. DATE: January 9. 2003 The Fh'e Re~cue Deparlment requires that any fire hydrenls, designated fire lar~s not I:m bfocJo~ Traff~ ~ pedOnO must guarar~tee th at fire zones are availa~e and We require that apProl;date fire extingUishers are resolty available .n any ten'ls, as w~l as in com~-ame~, stage facitftles, cooteng facttffie i, other areas with electricity suppliecl. The applical~on indicates that a tent will be used. Ajay tents and stage areas would have Io I~ inspected and we would require I tent fi&me-spread rati~,g certifir, ate for each ~ent for our file. (NOTE: There · a cli~,rel~ncy ~ the appPcatton and on the attached map regarding the date in which thb tent will removed. (2/.24.vs. 3/2.4). We am as~ng that tt]e tent will be February 24~" ) (¢~,, It must be u~derstoo0 that any road olosure must be prowciecl wqh are readily a~deasily removed for eme~gef~y ~ ~ ~ We require that a~equate access be provided fo ir~ure thaf Ihe mc rescue vet~ic;es ~$ not re~b'icte0 in any way throughout the area. Thank you. cc. Deputy Chief ~eve Gate, Fire Marshal ~arr~rs thl~! , veh~ctes Vernal! of fire. Jam ' ~ 03 06:11p 1 'J; ~7 Duane S. C~r", 5~' i ."42L,~3c3 ~; 3E~EP TO; t. af~e: T~m; Gale, Swim~; H.~ ~m~ Sam, R~,ft All.m, SPECIAl, EVENT -COMMUNITY TENT REVIVAL EVENT ,30RNER OF NW SRD AVE.AND 8EACREST BLVD Thenk you for your commen~s, t wll Iom~ae~l them to the ~lC, al~ for CorTtDttartoe. De~l~e IST BAPT~.';T CHIJRCH p.1 ..... Odgmal Message ..... From: J~rt, ~ $~nt: Wedee~:la¥, Jlnuely 15. ~ ~:23 ~M Cc: Lm~e. Tim; ~, ~Y~; ~m, R~h Su~: S~AL E~ - ~1~ ~NT RE~V~ F~-~-~G ~.TO~T ~~ T~~~THE NEED TO ~CUR. 1 THE APPLICANT ~6 INDICTED THAT A E~C~iC~ ~CTR~AL ~TOR ~ ~ EOU~D ~L~C~ F~ ~E E~ T~ ~T~ ~ ~ ~~ ~~' S ~E APPLI~NT ~ I~A~ ~T A ~ ~ ~n~n ~ I~C~D T~H THE 8. ORINKI~ WA~R ~L ~ AVAI~B~ FOR OON JOHNSON CfT~ OF BO'YNTO~I ~.ACH :? CS O~:67p Ouam~ A~' C£HTER 561-3~4-4824 02 Thank you. I will f(M"wa~t your c~wnent~ to II~m el:M;)licant fo~ comp4i&rm~. 12:11 F14 VII.-CONSENT AGENDA ITEM I. CITY OF BOYNTON BEACE AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) [] December 2, 2002 (Noon) [] December 16, 2002 (Noon) [] January 6, 2003 (Noon.) [] Requested City Commission Meeting Dates Date Final Form Must be Turned in to City Clerk's Office February 4, 2003 January 21, 2003 (Noon) February 18, 2003 February 3, 2003 (Noon) March 4, 2003 February 18, 2003 (Noon) March 18,. 2003 March 3, 2003 (Noon) c__. [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve the KENSINGTON PLACE Record Plat subject to the signature and seal by the City Engineer. EXPLANATION: The site is located on the south side ofS.E. 23ra Avenue just east of the F.E.C. Railroad right-of-way (see attached) and consists of seventeen, two story townhomes. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: Deny approval ~ ' (:~epartn~ent eI e~'sgignature C~ty Manager's Sxgnature Public Works Department/Engineering Division City Attorney / Finance / Human Resources S:XBULLETIN~ORMS~GENDA ITEM REQUEST FORM.DOC Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 VII.-CONSENT AGENDA ITEM J. CITY OF BOYNTON BEAC AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21,2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfmished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Approval of allocation of $17,137 from Clipper Cove Bond Closing Fees for implementation of youth after school leadership program through June 2003. EXPLANATION: Representatives of the Boynton Beach Faith Based CDC, Poinciana School and Galaxy School verbally presented a proposal to the City Commission for a three part program: Peace Maker- a conflict resolution program for youth; After school activities - homework assistance, tutorial activities; and Case Management - individual assistance and parent teacher conferences. PROGRAM IMPACT: The City is requested to assist with transportation, as needed. This will need to be scheduled with our other after school transportation activities. We may not be able to accommodate this program with other obligations. FISCAL IMPACT: None other than the transportation costs, as needed. Funding for the program can come from a new, unbudgeted revenue source of the $75,000 fee charged by the City for the Refinancing of the 1996 Multi-Family Housing Mortgage Revenue Bond. The City also received $106,000 at bond closing as an additional payment on the 28% profit allocation as noted in the original and re-issued bonds. The City did not expect to receive the $106,000 at closing. These funds are to be allocated and used for housing rehab projects. It is recommended that the balance of the $75,000 after allocation of the above $17,137 ($57,863). Continued support for the program, as appropriate, next fiscal year should be a budget discussion item. ALTERNATIVES: Allocate the unbudgeted revenue of $16,650.59 from the RHS Corporation that was accepted at the City Commission meeting of January 21, 2003 or not fund the program~t~hi~ Department Head's Signature City Manager s Signature Department Name City Attorney / Finance / Human Resources S:\BULLETINLFORMS~AGENDA ITEM REQUEST FORM.DOC CDC Boynton Beach Faith Based Community Development Corp. ...-:; 2 3 2002 i C!TY i .... - ,' .... $ CFFIC December 23, 2002 Kurt Bressner, City Manager City of Boynton Beach 100 E Boynton Beach Blvd - PO Box 310. Boynton Beach, FL 33425 Dear Mr. Bressner: Subject: Proposal and funding request On behalf of the Boynton Beach Faith Based CDC, I am pleased to present you with the attached proposal for a youth after school leadership program that the CDC is currently working to implement at Poinciana and Galaxy Elementary. The program is designed to serve 40 youth with the goal of reducing behavior problems and increasing academic performance among under achieving students in the two elementary schools. There is not currently a program like this for elementary aged students, and we believe that this gap has contributed to some of the problems that are currently in the middle schools. Our goal is to prevent behavior problems and destructive tendency while the students are still young. The Peacemakers leadership program provides an outstanding opportunity for students to learn primary skills that will help students build self-esteem, manage anger, and develop solid social and communication skills, that many students do not get from home. The pre.qram has three major components: Peacemakers Group - Tuesday and Thursday from 7:30am to 8:00am. Activities related to conflict resolution, decision-making, social skills and character development. After school Activities - Monday and Friday from 2:12 to 4:12 at Poinciana Elementary. The after school program provides a variety of recreational and educational activities. (Homework assistance, guided recreational activities, service projects, computer tutorial, and/or performing and visual arts projects.) The activities will encourage positive association with peers and school affiliation and bonding. Transportation will be provided to take students from Galaxy to Poinciana for the after school program. Office: 2191 N. Seacrest Blvd (SW comer of Seacrest and Gateway) Mail: Post Office Box 337 Boynton Beach, FL 33425 Phone: (561) 752-0303 · Fax: (561) 752-0302 Proposal and Funding Request December 23, 2002 Page 2 Case Management - Program staff will meet with the students individually, to review grades, class attendance, and discuss any discipline referrals. Also program staff will meet with parents and school staff in order to resolve individual problems. The CDC has worked closely with both Principal Whetsell and Principal Harris in developing the program (See attached support letters) and has gained the overwhelming approval of the City's Education Advisory Board. We believe that this program will be very effective at addressing a well-identified need in the community. However, the program does more than just help students, it builds a collaboration between resident leaders, the CDC, the City, the program graduates, and the participating elementary schools. It creates a partnership that capitalizes on each group's assets: CDC Program Administration Grant Writing City of Boynton Beach Support for the program Transportation Elementary Schools Space for the Program Teachers Transportation Resident Leaders Connection to the Community Understanding Case Management Positive Role models for students Program Graduates Become youth mentors to the elementary students We are very pleased to offer this program, and believe that it will be of tremendous benefit to the students. We are currently seeking funding to implement a pilot program for the remainder of the school year. If the program proves to be successful, we will then explore long-term funding options. Thank you very much for your consideration, and we look forward to discussing the program with you further. Robert Dwelle, Director l~r~ Whet,~-ll Prlncipal POINCIANA ELEMENTARY MATH[SCIENCE/TECHNOLOGY MAGNET SCHOOL 1203 N. Seacrest Boulevard Boynton Beach, FL 33a~35 Phone (561) 369-7'094 Fa~ (561) 36.4.-7947' December 16, 2002 Assistant To Whom It Ma5' Concern: RE: Letter of Support for Peacemakers Program Poinciana l:lementa:'v Ma{h/Science/Technology/Magnet School is very interested in implementing the Peacemakers Program and endorses this endeavor. Coastal Boynton Beach schools are in desperate need of community members mentoring our children. The Boynton Beach Community Development Corporation Faith Based Initiative is an excellent pilot program that is needed for our students. This program will give students an opportunity for participation in instructional activities both before and after school. It will also provide at-risk students conflict solving strategies and coping skills. We strongly believe that teaching our at-risk students these skills is essential tbr the future of our community. Our school currently works in a close school/community partnership with rnembers of the Boynton Beach (;ommunity Development Corporation in such areas mentoring some at risk-students and participating in community outreaches. Sincerely, Karen Whctsell Princi pal ELEMENTARY SCHOOL 301 Galaxy Way Boynton Beach, Florida 33435 Phone 561/369-7090 Fax 561/369-7041 Kathy E. Harris Principal Alvin Perlman Assistant Principal December 16, 2002 To Whom It May Concern: The Administmtiort, Faculty and Staff of Galaxy Elementary strongly support the grant proposal for THE HEART OF BOYNTON YOUTH LEADERSHIP PROGRAM. The YOUTH LEADERSHIP initiative will provide a positive impact on our school climate and student attitudes. Furthermore, if we can reach the targeted students in the early grades we can prevent problems in Middle and High School. Due to boundary changes this school year we experienced an increase, in our at- risk student population. Many of our students walk home and are "Latch Key kids." Both parents have to work and the older siblings watch the younger brother and sisters. THE HEART OF BOYNTON YOUTH LEADERSHIP "Peacem~,ker group" will provide valuable after school experiences on Peer Mediation, Anger Management and after school Tutorial. Mr. Leon Jenkins and Mr. Steve Miller are both from the community. They know the families of the students and they are both positive role models. We need a positive incentive based program such as this proposed initiative. Hopefully, your organization will provide the financial support they need to get this project offthe ground. Sincerely, Principal Galaxy Elementary THE BOYNTON BEACH FAITH BASED COMMUNITY DEVELOPMENT CORPORATION PRESENTS THE HEART OF BOYNTON YOUTH LEADERSHIP PROGRAM PRESIDENT: COURTNEY CAIN PROJECT NAME: THE PEACEMAKERS PROJECT MANAGER: ROBERT DWELLE PROGRAM DIRECTORS: STEVE MILLER, LEON JENKINS PHONE (561) 752-030:3 BENEFITS/CONCEPTS The Boynton Beach Faith Based Community Development Corporation (Peacemakers) participants will benefit from early intervention and prevention strategies which support family, school safety, reduction of neighborhood violence, juvenile delinquency, and drug abuse. The activities implemented will support development of the emotional, physical, social, and educational well-being of the participants. Further, these activities will provide opportunities to build self esteem, character, and alternatives to risk taking behavior. This training and mentoring at the elementary level will function as a continuous foundation for the participants through their middle and high school years. Participants at these levels will continue to receive mentoring from the Boynton Beach Faith Based Community Development Corporation and, in turn, be encouraged to serve as future mentors, tutors and role models for the Peacemakers in training. Service Leaming Projects' participants will learn to care, cooperate and become good citizens through service to others with neighborhood programs such as food and clothing drives, caring for the elderly, clean-ups and beautification projects. DESCRIPTION OF STUDENTS TO BE SERVED The Boynton Beach Faith Based Community Development Corporation services are aimed at reducing risk factors by enhancing protective factors such as caring and support, high expectations, and meaningful participation. The targeted youth will meet four or more of the following criteria: 2. 3. 4. 5. 6. 7. Involvement with local Department of Juvenile Justice; Reside in a single parent home and/or live in a high crime neighborhood; Experience academic failure; Experience poor attendance; Have four or more discipline referrals Are poorly motivated. Are in grades 3-5 Youth are referred by Department of Juvenile Justice, school personnel, parent or Self. Program staff will maintain an ongoing waiting list. Youth and parents sign a commitment form that outlines program goals. The program will serve 40 students. SERVICES 1. After School Program 2:12 PM-4:12 PM Mon.- Fri. Jan.- May After School Program provides varied activities (e.g., guided recreation, service clubs, tutorial computers and/or performance arts which encourage positive association with peers, school affiliation and bonding. 2. Case Management 8:00 AM-8:00 PM Mon.- Sat. Jan. - May Case Management services include individual sessions with the youth at least once weekly and a review of the grades, attendance, and discipline referrals. Program staff serve as liaison between home and school by making home visits, parent phone calls and coordinating meetings with teachers/staff. Case management provides a caring and nurturing person and establishes high expectations for academics and behavior. 3. Peacemakers 7:30 AM-8:00 AM 2 times/week Jan. - May Peacemal~ers Group offers group activities related to conflict resolution, decision making, social skills and character development. Group offers high expectations, caring and support and meaningful participation. 4. Service Leaming Projects Ongoing Mon. - Sat. Jan.- May Service Learning Projects directly engages the youth in learning how to become good citizens. Youth who complete this process have a sense of purpose and future. OBJECTIVES AND STRATEGIES The targeted youths are high-risk, non-bonded and alienated students who experience Iow levels of academic achievement. Poor academic achievement has consistently predicted later delinquency (Maguin and Loeber, 1996; Dennos, 1990). Many students begin risk-taking behaviors while in elementary school; third grade seems to be an optimal time to offer pro-social alternatives. The program will assist with academic and social progress of identified students. Objective 1.0 Seventy (70%) percent of project participants will demonstrate improved s~:hool conduct, as evident by report card data and the number of discipline referrals pre and post program, through 2003. Strategies: a. Collect discipline referrals from school years 2001-2002. b. Collect discipline and delinquent referrals weekly from school personnel and contact appropriate school personnel and Department of Juvenile Justice case managers. c. Meet with youth individually twice weekly to review discipline and develop a plan of action. d. Provide twice weekly, the Peacemaker group on anger management, conflict resolution and violence prevention. e. Provide case management services and contact family as it relates to discipline. f. Invite all parents to an activity at school before the program starts to orient them and encourage them to help in our efforts. g. Social behaviors feedback forms will be given to classroom teachers by the Program Director at the beginning, midpoint, and end of project. Objective 2.0 Sixty (60%) per cent of project participants will demonstrate improved reading and/or math skills, as evidenced by pre- and post-program assessments and report card data, by May 30, 200:~'. Strategies: a. Collect grades from the school years 2001-2002. b. Contact necessary school personnel regarding achievement and class behavior. c. Provide case management services and contact the family as it relates to poor achievement to set up parent meetings and/or develop plan of action. d. Students will be provided with additional time to improve academic skills during the after-school program. e. A math inventory will be utilized to aid in individualizing instruction for the participants. Objective 3.0 To improve the parents' involvement in their child's education. Strategies: a. Invite all parents to an activity at school before the program starts to orient them and encourage their help in our efforts. b. Send a monthly newsletter home to parents to keep them informed. c. Hold and end-of-the-year event and invite all parents on or around May 28, 2003. Objective 4.0 By June 2003, ninety (90%) percent of parents of children remaining in the program will rate the program as beneficial for their child. Strategies: a. A written survey will be sent to all parents of children in the program. The survey will ask parents to evaluate the program's effectiveness. Also, using a series of questions, they will be asked to indicate the positive changes, if any, they have seen in their children after being in the prOgram. Objective $.0 By June 2003, ninety (90%) per cent of class room teachers working with the program will rate the program as beneficial for the participants. Strategies: a. All teachers and administrators will be surveyed to determine their evaluation of the program and provide suggestions for program improvements. 4 PLAN OF ACTION Forty at-risk early adolescents will participate in activities that will provide opportunities for social skills and character development five days per week starting January 2003 through May 30, 2003. One group of twenty (20) will meet Tuesday and Thursday and another group of twenty (20) will meet on Monday and Wednesday. All will be eligible for the Fun Friday if they qualify. The participants will be taught social skills necessary to succeed in the classroom and in life. Development of these life skills will be taught and reinforced using sports as the primary vehicle, although study trips, classroom activities and follow-up monitoring during the school day will play a key role. On Tuesday and Thursday, 7:30 AM-8:00 AM, students will be engaged in activities designed to teach the following lessons: · Managing anger · Learning that retaliation is futile · Learning that failures can lead to success · Learning to react to disrespect o Using self control · Learning to change "bully" behavior · Understanding responsibility MONDAY - THURSDAY PROGRAM SCHEDULE The dismissal bell rings at 2:07 PM. From 2:15 PM-2:25 PM, students will be provided a nutritious snack and drink. From 2:25 PM-2:40 PM counselors will review positive and negative action of the participants reported by staff during the school day. Feedback will be encouraged from all participants. Solutions will be debated and provided. From 2:45 - 3:10 PM games, practice scrimmages, competition versus other schools. From 3:15 - 3:40 PM comprehensive curriculum will be used to teach impulse control, social skills and anger management or guest speakers (character development, motivational and self esteem building.) From 3:40 - 4:10 PM homework assistance and/or tutoring will be provided. 4:12 Dismissal. FRIDAY SCHEDULE: Students who have attended the program all week and have behaved appropriately will be allowed to attend the Fun Fdday event. This event will take place every Friday for the entire time of the program, following snack and homework. The students in the program will be involved in selecting the types of Fun Friday activities provided. The Friday activities will include: Guest speakers. Sports camps and clinics conducted by local high school and/or other athletes and coaches. Games and competitive athletic activities involving other schools. Study trips designed for learning and fun. Pizza parties. Amusement Park visits Fishing trips. Bowling DUTIES AND RESPONSIBILITIES Program Director #1: Responsibilities and Duties 2. 3. 4. 5. 6. 7. 8. Conduct Peacemakers Group Tues. And Thurs 7:30 AM - 8:00 AM Purchases necessities (supplies, snacks, etc.) Provide su~pervision and chaperone for extra curricular activities. Schedule visits by role models to give lectures. Develop and coordinate service learning projects. Evaluate the effectiveness of the program. Develop time lines to check on progress of students. Develop partnerships with individuals, organizations, and local businesses to ensure the continuing success of the Peacemaker Program. Monitor and support staff. Monitor expenditures. 11. Provide case management services. · Recruit and select participants. · Provide initial assessment of participants in the school or at home addressing the needs, i.e. anger management, social skills, and impulse control. · Link participants to community services that might enhance performance in school, home and community. · Contact family as needed. · Work with assigned group in facilitating Service Learning Project. Program Director #2: 2. 3. 4. 5. Solicit the continuing assistance of volunteers. Provide supervision and chaperone for extra curricular activities. Coordinate Service Learning Projects. Involve parents in the program activities. Provide case management services. · Recruit and select participants · Provide initial assessment of participants in the school or at home addressing the needs, i.e., anger management, social skills, and impulse control. ,. Link participants to community services that might enhance performance in school, home and community. · Contact family as needed. · Work with assigned group in facilitating Service Learning Project. Teachers (3): · Encourage and help students to set realistic and achievable goals. · Explain the purpose and values of rules, assignments, and other activities · Help students to learn and accept mistakes · Celebrate successes and accomplishments · Develop a relationship with participants that fosters discipline, respect and responsibility · Meet with p,.arents of each participant to discuss priorities, progress and deficiencies of each student with regard to classroom behavior and academics · Design lessons which relate to the specific needs of the participant and teach the skills that will enable the participant to become successful in the classroom and the community. · Do a weekly assessment of each participant's mastery of skills taught. · Monitor attendance, grades, discipline · Keep Directors informed of issues with students or school · Identify problem areas with students or the school Coach Responsibilities and Duties: · Schedule and coordinate transportation for athletes and sports camps. · Conduct practices and scrimmages · Coach during competitions versus other schools 7 FIELD TRIPS AND OTHER AFTER-SCHOOL ACTIVITIES ACTIVITY FEES TRANSPORTATION Boomers 30 Students Driver - 4 hrs. x @$20/hr = $80.00 Boca Raton $14 x 30 = $420.00 Fuel $1.00/mile x 20 miles - $ 20.00 Total: $100.00 Bowling 30 Students Driver - 3.5 hrs. X @$20 = $70.00 Don Carter Lanes $5.00 x 30 = $150.00 Fuel $1.00/mile x 10 miles = $10.00 Lake Worth Total: 80.00 South Florida 40 Students Driver - 4 hrs. x @$20/hr = $80.00 Science Museum $5.00 x 40 = $200.00 Fuel $1.00/mile x 25 miles - $25.00 West Palm Beach Total: $105.00 Arthur R. Marshall No Fee Driver - 3.5 hrs. x @$20/hr = $70.00 Loxahatchee Fuel $1.00/mile x 20 miles - $20.00 Wildlife Refuge Total: $90.00 Boynton Beach Sandoway Nature No. Fee Driver - 3 hrs. x @$20/hr = $60.00- Center Fuel $1.00/mile x 10 miles - $10.00 Delray Beach Total: $70.00 Sandoway Nature No Fee Driver - 3 hrs. x @$20/hr - $60.00 Center Fuel $1.00/mile x 10 miles - $10.00 Delray Beach Total: $70.00 Athletic CompetitionNo Fee Driver - 3 hrs. x @$20/hr = $60.00 Five (5) games, i.e, 5 Games x $60 = $300.00 Boca, Boynton, Fuel $1.00/mile x 10 miles - $10.00 Delray & Lake 5 games x $10 = $50.00 Worth Total: $350.00. Miami Heat Ga~e 35 Students Driver - 5.5 hrs. x @$20/hr = $10 x 35 = $350.00 $110.00 Fuel $1.00/mile x 100 miles - $100.00 Total: $210.00 FEES ONLY TRANSPORTATION ONLY GRAND TOTAL $1,120.00 GRAND TOTAL $1,076.00 BUDGET JUSTIFICATION 2003 School Year - January-May (18 Weeks) January 13 - May 30, 2003 18 weeks Personnel: Program Director (1) · Program Director (2) · Teachers (3) 5 Days/Week $15/hr x 12 hrs = 180.00 Mon, Tues, Fri = 6 hours 2:12 to 4:12 Wed & Thurs = 6 hours 2:12 to 5:12 $150.00 weekly $ 60.00 weekly $ 540.00 weekly Sub Total $13,500.00 (for 18 weeks) Coach 10 activities x $40.00 Fees - Field Trips Transportation (Fuel & Driver) Snacks: $ 18 weeks ,, $8.00 per day for 20 students Supplies: (Peacemakers Club) 46 T-shirts x $7.00 each = $ $ 400.00 $1,120.00 $1,076.00 720.00 322.00 TOTAL $17,137.00 BUDGET JUSTIFICATION 2003-2004 School Year - September-May (30 Weeks) September 2003 - May 2004 30 weeks Personnel: Program Director (1) · Program Director (2) · Teachers (3) 5 DaysANeek $15/hr x 12 hrs = 180.00 Mon, Tues, Fri = 6 hours 2:12 to 4:12 Wed & Thurs = 6 hours 2:12 to 5:12 $150.00 weekly $ 60.00 weekly $ 540.00 weekly Sub Total $22,500.00 (for 30 weeks) Coach 20 activities x $40.00 Fees - Field Trips Transportation (Fuel & Driver) Snacks: 30 weeks, $8.00 per day for 20 students Supplies: (Peacemakers Club) 46 T-shirts x $7.00 each = $ $ 800.00 $ 2,240.00 $ 2,150.00 $1,440.00 322.00 TOTAL $29,452.00 l0 Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7~ 2003 [] January 21, 2003 VII.-CONSENT AGENDA ITEM K. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February4, 2003 [] February. 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Amendment to Order of Business at City Commission Meetings. Approval by Motion EXPLANATION: This is a proposed minor amendment to the order of business at the City Commission Meetings to allow for a more orderly flow of business. PROGRAM IMPACT: None FISCAL IMPACT: None ALTERNATIVES: Retain current order of business at Commission Meet~)s Department Head's Signature -VCf~-M~ager's Signature Department Name City Attorney / Finance / Human Resources S:~BULLETIN\FORMS~AGENDA ITEM REQUEST FORM.DOC DATE: CITY OF BOYNTON BEACH OFFICE OF THE ASSISTANT CITY MANAGER INTER-DEPARTMENTAL CORRESPONDENCE January 23, 2003 TO: FROM: SUBJECT: Kurt Bressner, City Manager Dale S. Sugerman, Assistant City Manager Suggestion for Re-ordering City Commission Meeting Agenda Items Please allow me the opportunity to recommend a re-ordering of the City Commission meeting agenda items. I would suggest the following: I. Openings II. Other III. Announcements, etc. IV. Administrative V. Consent Agenda VI. Code Compliance & Legal Settlements VII. Public Audience VIII. Public Hearing unchanged location on the agenda. the informational items by City Commissioners could be moved up one position. moving this item up to the third spot on the agenda would allow us to have the "good news" items such as plaques, proclamations, awards, etc. dght at the beginning of the meeting. This would set a nice "tone" for the evening. unchanged location on the agenda. for those items that are not removed and voted on early in the agenda, it would allow staff, consultants, agents, etc. the opportunity to go home for the evening. Anything that gets "pulled" from the Consent Agenda would be dealt with prior to the City Manager's Report. this would help to get Scott and Chuck out earlier. this helps the public audience portion of the evening to fall after the "good news" items and then the mundane and routine business of the Consent Agenda. this could be advertised as "7:00 PM or as soon there- after as the agenda permits." Our public hearings would just be held 30 minutes later than they normally have. IX. City Manager's Report this section would continue to follow Public Hearing. Xo Future Agenda Items Development Plans Xl. New Business Xll. Legal Xlll. Unfinished Business XlV. Adjournment this section would continue to follow the City Manager's Report. this section of the Agenda could be dropped. The City Clerk's Office has advised me that this portion of the agenda has not been used since 1997. unchanged location on the agenda. unchanged location on the agenda. unchanged location on the agenda. unchanged location on the agenda. These proposed modifications basically do three things: 1) 2) 3) It puts the "good news" items right at the beginning of the meeting, which will hopefully set an initial, positive tone for the balance of the meeting. It helps to get the unneeded staff and the city's consultants out of the meeting as early as possible. It moves the Public Audience portion of the agenda to later in the meeting, where some of the "negative" items come out. Being that it is conducted later in the meeting, it should not have as much of an influence on the setting of the tone for the meeting. Thank you for your consideration of this suggestion. I'd be happy to explore these concepts in greater detail with you or any member of the staff. Dale S. Sugerman Assistant City Manager cc: Janet Prainito, City Clerk XII. - LEGAL ITEM A. 1 CITY OF BOYNTON BEA( AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Requested City Commission Meeting Dates Date Final Form Must be Turned in to City Clerk's Office [] December 3, 2002 November 18, 2002 (Noon) [] February 4, 2003 January 21, 2003 (Noon) [] December 17, 2002 December 2, 2002 (Noon) [] February 18, 2003 February 3, 2003 (Noon) [] January 7, 2003 December 16, 2002 (Noon) [] March 4, 2003 February 18, 2003 (Noon) [] January 21, 2003 January 6, 2003 (Noon.) [] March 18,. 2003 March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the February 4, 2003 City Commission Agenda under Legal, Ordinances - Second Reading. The City Commission with a unanimous vote, approved this request under First Reading on January 21, 2003. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 02-293. EXPLANATION: PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Hawks Landing (REZN 02-006) Bradley Miller, AICP / Miller Land Planning, Inc. Grayhawk Development Corporation North of NE 16th Avenue, between NE 3rd Court and NE 4th Street Request to rezone fi.om R-3 Multifamily Residential (10.8 dwellings per acre) to Planned Unit Development (PUD), for 18 single family detached zero lot line homes. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: ~ -T a)! N/A DevelOl(me~t D~partment D't:rector Planning and Zonin~ Director City Attorney / Finance / Human Resources S:\Planning\SHARED\WP\PROJECTSXHawks LandingLREZNXAgenda Item Request Hawks Landing REZN 02-006 Legal I st reading 1-21-03.dot S:~BULLETIN~ORMSXAGENDA ITEM REQUEST FORMIX)C ORDINANCE NO. 03- OO I AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, REGARDING THE APPLICATION OF HAWKS LANDING/GREYHAWK DEVELOPMENT CORPORATION; AMENDING ORDINANCE 02-013 OF SAID CITY BY REZONING A TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM R-3 (MULTI-FAMILY DWELLING DISTRICT) TO PLANNED UNIT DEVELOPMENT (PUD); PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach, Florida has adopted Ordinance No. 02-013, in which a Revised Zoning Map was adopted for said City; and WHEREAS, Greyhawk Development Corporation., as owner of the property more particularly described hereinafter, has heretofore filed a Petition, through their agent, Bradley D. Miller, pursuant to Section 9 of Appendix A-Zoning, of the Code of Ordinances, City of Boynton Beach, Florida, for the purpose of rezoning a tract of land consisting of 1.94 acres, said land being more particularly described hereinafter, from R- 3 (Multi-Family Residential) to PUD (Planned Unit Development); and WHEREAS, the City Commission conducted a public hearing and heard testimony and received evidence which the Commission finds supports a rezoning for the property hereinafter described; and WHEREAS, the City Commission finds that the proposed rezoning is consistent with an amendment to the Land Use which was contemporaneously considered and approved at the public heating heretofore referenced; and WHEREAS, the City Commission deems it in the best interests of the inhabitants of said City to amend the aforesaid Revised Zoning Map as hereina~er set forth. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION S:\CA\Ordinances\Planning\Rezoning\Rezoning - Hawks Landing.doc OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing Whereas clauses are true and correct and incorporated herein by this reference. Section 2. The following described land, located in the City of Boynton Beach, Florida as set forth as follows: Lot 4 and lot 5 (less the south 5.00 feet thereof), and lots 17 and 18, Boynton Borough, according to the plat thereof, recorded in plat book 25, page 174, public records of Palm Beach County, Florida. Also the east 540.00 feet of the west 1187.38 feet of the north 107.38 feet of lot 19, Sam Brown Jrs., Hypoluxo Subdivision, according to the plat thereof, recorded in plat book 1, page 81, Palm Beach County records. Containing 84,582 square feet or 1.941 acres, more or less. ~e and the same is hereby rezoned from R-3 (Multi-Family Residential) to PUD (Planned Unit )evelopment). A location map is attached hereto as Exhibit "A" and made a part of this )rdinance by reference. Section 3: That the aforesaid Revised Zoning Map of the City shall be amended accordingly. Section 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 6: Should any section or provision of this Ordinance or any portion thereof De declared by a court of competent jurisdiction to be invalid, such decision shall not affect the :emainder of this Ordinance. Section 7. This ordinance shall become effective immediately upon passage. FIRST READING this ~ ! day of ',~.nt.~r,4 ,2003. ! S:\CA\Ordinances\Planning\Rezoning\Rezoning - Hawks Landing.doc SECOND, FINAL READING and PASSAGE this __ day of ,2003. CITY OF BOYNTON BEACH, FLORIDA Mawr Vice Mayor Commissioner Commissioner ATTEST: Commissioner City Clerk (Corporate Seal) ! S: \CA\Ordinanees\Planning\Rezoning\Rezoning - Hawks Landing.doc DEVELOPMENT DEPARTMENT PLANNING & ZONING DIVISION MEMORANDUM NO. PZ 02-293 TO: FROM: THROUGH: Chairman and Members Planning ~nt Board Dick Hud.~:fri,~S~enior Planner Michael W. Rumpf ' Director of Planning and Zoning DATE: December 9, 2002 Project/Applicant: PROJECT DESCRIPTION Hawks Landing/Greyhawk Development Corporation Agent: Bradley D. Miller Owner: Greyhawk Development Corporation Location: North of NE l& Ave, between NE 3rd Court and NE 4~h Street File No: Rezoning (REZN 02-006) Property Description: Vacant properw consisting of 1.94 acres, classified High Density Residential (HDR) and zoned R-3, Multi-Family Dwelling District Proposed change/use: To rezone from R-3, Multi-Family Dwelling District, to Planned Unit Development (PUD). Adjacent Land Uses and Zoning: North: South: East: West: Developed adult community (Four Sea Suns) designated High Density Residential (HDR, 10.8 dwellings per acre) and zoned R-3, Multi Family Residential. Developed single family homes, designated Low Density Residential (LDR, 4.84 dwellings per acre) and zoned R1A, Single Family Residential. Right-of-way NE 4'~ Street then a nursing home designated High Density Residential (HDR) and zoned R-3, Multi Family Residential. Right-of-way NE 3~ Court then a developed adult community (Four Sea Suns) designated High Density Residential (HDR, 10.8 dwellings per acre) and zoned R-3, Multi Family Residential. PROJECT ANALYSIS The subject parcel totals 1.94 acre. As per Code (Chapter 2.5, Sections 4, Table I and Section 5), the minimum land area for a PUD is 5 acres. However, section 5 also states that: Lesser areas than those set out in Table I may be approved fbr PUD itt a specific case upon findings by the planning and development board and the governing body that particular circumstances justify such reduction. that the requirements for PUD and the benefits to be derived from PUD can be met itt such lesser area. and that permitting such lesser area for PUD is in conformity with the comprehensive plan. Page 2 File Number: REZN 02-006 Hawks Landing In the ensuing analysis, staff reviews the proposed rezoning and examines the circumstances that may justify a reduction in the required minimum land area. The criteria used to review Comprehensive Plan amendments and rezonings are listed in Chapter 2, Section 9, Administration and Enforcement, Item C. Comprehensive Plan Amendments: Re.~onings, of the Code. As per this requirement, the following criteria are applied in the analysis of the proposed rezoning: Whe&er the proposed rez. oning wouM be consistent with applicable comprehensive plan policies including but not limited to, a prohibition against any increase in dwelling unit density exceeding 50 in the hurricane evacuation zone without written approval of the Palm Beach CottnF~' Emergency Planning Division and tile City's risk manager. The planning department shall also recommend limitations or requirements, which would have to be imposed on subsequent development of the property, in order to comply with policies contained in the comprehensive plan. The proposed rezoning is consistent with all applicable comprehensive plan policies. In particular, it is consistent with policies under Objectives 6. I and 6.3 of the Housing Element and Objective l. 13 of the Land Use Element. The said Objectives read as follows: Objective 6.1 Assist the private sector to provide new dwelling units of various types, sizes, and costs by the year 2015, in order to meet rite housing needs of the ~risting and' anticipated populations of the City. Objective 6. 3 By the year 2002, the City shall continue to intplement a series of housing programs aimed at providing adequate housing and housing sites for the homeless, very-low, low and moderate- income persons to meet their housing needs. Objective 1.13 Discourage urban sprawl by creating a compact urban area wi#tin the City and the City's utility service areas. The proposed development will consist of 18 single-family detached, zero lot line homes. While small, the project will contribute to the diversity of housing in the city. The recent years saw a decline of single-family home construction in Boynton Beach, while the number of multi-family dwellings increased significantly. Moreover, at the projected prices starting at $110,000, the homes are affordable for households with a moderate income level. Eligible buyers with lower incomes may seek access to various homeownership programs. Since the subject property is located west of Federal Highway, the Future Land Use Element Policy 1.12.1, pertaining to new residential development in the hurricane evacuation zone, does not apply. Whether the proposed re~oning would be contras' to the established land use pattern, or would create an isolated district unrelated to adjacent attd nearby districts, or would cortstitttte a grant of special privilege to an individual property owner as contrasted with the protection of the public welfare. The proposed rezoning would be consistent with the established residential land uses and will not create an isolated district. The adjacent lots to the south are developed with single-family homes, as is one lot to the north of the property, across from South Circle Drive. Although surrounding properties to the west and north are occupied mostly by multi-family developments (Four Sea Sun Condos and one small apartment building). those projects are visually 'consistent with the proposed project. The property east of NE 4'~' Street is developed as a nursing home. Page 3 File Number: REZN 02-006 Hawks Landing c. Whether changed or changing conditions make the proposed rezoning desirable. The proposed product - single-family zero lot line homes - requires rezoning to PUD so that the flexible development regulations could be applied and the desired higher density achieved. Increasing access to homeownership for lower-to moderate income people is one of the City's Comprehensive Plan objectives. At a time when extremely low mortgage rates make homeownership much more affordable, increasing the number of single-family homes in the lower price range promotes this objective more effectively. There is a significant pent-up demand, since affordable single-family housing construction in the City has not kept pace with the need in recent years. The above circumstances make the proposed rezoning desirable. d. }Vherher the proposed use would be compatible with utility systems, roadways, and other public facilities. The currently available persons-per-unit figures for single family and multi-family dwellings indicate that the proposed development will have about l0 more residents than a (potential) multi-family development at the highest permitted density. The difference between the demand for water and sewer services by the proposed development and the potential demand for these services under the present zoning is therefore insignificant. The proposed project will generate about 40 additional trips per day as compared to a potential multi-family development on the site. The location makes it exempt from compliance with Palm Beach County's Traffic Performance Standards; however, the project information has been sent to the county Traffic Engineering' Division for review. Vith respect to solid waste, the Palm Beach County Solid Waste Authority (SWA) has stated within a letter dated December 18, 2001 that adequate capacity exists to accommodate the County's municipalities throughout the 10-year planning period. Lastly, drainage will also be reviewed in detail as part of the review of the site plan use application, and must satisfy all requirements of the city and local drainage permitting authorities. e. Whether the proposed rezoning would be compatible with the current and future use of adjacent and nearby, properties, or would affect the property values of adjacent or nearby properties. As stated above, the proposed use of the property wouM constitute a continuation of existing single-family homes existing to the south, and would not be incompatible with adjacent or nearby low-density multi-family uses. There should not be a significant effect on prices of surrounding properties. f. Whether the property is physically and economically developable under the existing zoning. The property is physically developable under the existing zoning, either as single-family or multi-family use. g. Whether the proposed rezoning is of a scale which is reasonably related to the needs of rite neighborhood and the ci~ as a whole. As stated above, the proposed development is well related to the objectives and needs of the city as a whole. Moreover, it is a good example of the types of infill projects that will help to underpin the redevelopment efforts in areas east of Interstate 1-95. h. Whether there are adequate sites elsewhere itt rite city for the proposed use, itt districts where such use is already allowed. Page 4 File Number: REZN 02-006 Hawks Landing There are very few residentially-designated sites in the City that would provide opportunities for a small to medium-sized developer to build a project of this size. Lq any case, to achieve the desired density with single family detached homes would require rezoning to PUD. PROPOSED MASTER PLAN The applicant is proposing to rezone the subject property from 1',-3 (Multi-Family Dwelling Distr/ct) to Planned Unit Development. As del'reed within Chapter 2.5-Planned Unit Developments of the Land Development Regulations, a "planned unit development: Is land under unified control, planned and developed as a whole in a single development operation or an approved programmed series of development operations for dwelling units and related uses and facilities; Includes principal and accessory uses and structures substantially related to the character of the development itself and the surrounding area of which it is a part; Is developed according to comprehensive and detailed plans which include streets, utilities, lots, building sites and the like and site plans, floor plans and elevations for all buildings except for single family homes intended to be located, constructed, used, and related to one another, and detailed plans for other uses and irhprovements on the land related to the buildings; Includes a program for full provision, maintenance, and operation of such areas, improvements, facilities, and unit development, but will not be provided, operated, or maintained at public expense." Due to intended differences between individual PUD developments, which result from the variety of uses and amenities wRhm a PUD, and physical character of the site, submittal of a site development master plan is required at the time of request for zoning to PUD. The proposed subdivision master plan (SBMP 02-004), which is being processed concurrently, is attached (Exhibit "B") and will become the master plan to the zoning of the land and contains, in part, specific site standards for future development of the parcel. The proposed PUD consists of 18 single-family, one-story, detached zero lot line homes, ranging in size from 1,219 square feet to 1,654 square feet. The gross density of the project is 9.27 dwellings per acre. Each unit will contain three bedrooms; parking is provided in a one-car garage and includes a driveway to accommodate one (i) vehicle. There is no recreational area provided for the residents, and the landscaping is minimal. The following building and site regulations proposed for the project are as follows: Minimum Separation House Minimum Setbacks (measured from south Type (measured from lot line) edge of sidewalk) Lot # Front Side t Side ComerI Rear Garage House All t-2 15 feet 10 feet 20 feet 12 feet 18 feet 18 feet 3-9 15 feet 8.5 feet 12 feet 18 feet 18 feet type"C" (smallest)[ t0-16 1 5feet 8.Sleet i0feet 18feet t6feet All] 17-18) 5 feet 10 feet 20 feet 12 feet 18 feet 16 feet Two access points to the site are proposed: one at the west end of the site, from NE 3~ Court and one at the east side, from NE 4ta Street. Page 5 File Number: REZN 02-006 Hawks Landing CONCLUSIONS/RECOMMENDATIONS As indicated herein, this request is consistent with the intent of the Comprehensive Plan; will not create additional impacts on infrastructure that have not been anticipated in the Comprehensive Plan and will be compatible with adjacent land uses. It is also the staff's opinion that the requirements for PUD and the specific benefits to be derived from the proposed PUD can be met in the area of less than 5 acres; the fact that the proposed rezoning will contribute to fulfillment of the pressing housing needs of the low-and moderate income population within the City constitutes a particular circumstance referred to in Section 5 of the Code. In the case of the proposed PUD, the benefits are tied to infill success and the type of housing, as compared to the value of the typical PUD which is measured more in green space, recreation amenities and landscaping. Therefore, staff recommends that the subject request be approved. If conditions of approval are recommended by the Planning and Development Board or required by the City Commission, they will be included as Exhibit "C". ATTACHMENTS G:~LUARs~Ha~wks ~s~f re~n HAWI~ EANDING.,'u~ Location Map Hawk's Landing PUD EXHIBIT "A" ME ~?Tr~ AVE ti' (;ST iR3 i / EXHIBIT "B" i Ill ~!I [~ II HAWK'S LANDING PUD IIII Requested City Commission M~eeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 2l, 2003 XlI. - LEGAL ITEM B.1 CITY OF BOYNTON BEAC AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission ~Meetin~, Dater,s [] February 4, 2003 [] February 18,2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned i_n to City Clerk's Offic.e. January 2 l, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Heating [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve an Ordinance to facilitate the sale of surplus real property. Ci owns real property through the City. Current Code provisions require that surplus real EXPLANATION: The ~ ...... '~'~-~ ~-id ,-rocess In some cases the property is of such stze and property be appraised, and sold omy mrougn a compcm~w v v · ' configuration that the property is best suited for inclusion in an adjacent development, either for use as a buffer, or for expansion of the adjacent development. The proposed Ordinance would facilitate the sale of surplus real property in such cases. PROGRAM IMPACT: FISCAL IMPACT: ALTERNATIVES: Department Head's Signature City Attorney Department Name None Possible reduction in sale price of surplus real property. e bidding on all surplus real property. Maintain the current policy which requires compltti,[~~- City Manager's Signature City Attor~ / l~inance / Human Resources S:~BULLETIN~ORMSXAGENDA ITEM REQUEST FORM.DOC / I construction involving amounts of seventy-five thousand ($75,000'00)' shall be made °nly after the publishing of an advertisement of bids thereon in a newspaper of general circulation in the city at least one (1) time, not less than ten (10) days prior to the date set for the reception of such bids, together with such other notice as the commission may direct. The city commission shall have the power to reject any and all bids submitted and received, and to waive any informalities in connection with such bidding. · d to the sale of any real estate owned by the city, regardless of the estimated value .With r~eg_a[_ .... ~ ,,~,,, shall be conducted or consummated until such time ~as s,u,bj~.ec, t.prope~_.Y_ tlaereot, no ~u~- ~,~,,, ' ' ' has been appraised by a disinterested qualified appraiser for the purpose ot estaonsmng a talr market value thereon. The sale of real ro err for less than the fair market value shall re uire the a royal b a vote of 4/5 of the Cit Commission. After such appraisal shall have been completed and a fair market value determined, the ro err ma be sold: 1. To the owner ofad'acent develo ed ro err if the Cit ro ert is to be used bD' the adjacent property owner as: A. buffer o.r. B. for an extension of the use to which the ad'acent ro owner is using the adjacent property at the time of sale; or. 2. To the hi est bidder followin a corn letive biddin rocess as established b~v the City administration. Section 2. Each and every other provision of Chapter 2 of the Code of Ordinances of the City of Boynton Beach not herein specifically amended shall remain in full force and effect as previously enacted. Section 3_ All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. Section 4. Should any section or provision of this ordinance or portion hereof, any paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 6. Authority is hereby granted to codify said ordinance. Section 7. This ordinance shall become effective immediately upon passage. 2003. FIRST READING this ~ day of -, S :\CA\Ordinances~.dministrat~ve\Sec 2-56.doc Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 2l, 2003 XII. - LEGAL ITEM B.2 CITY OF BOYNTON BEA£ AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 2 l, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the February 4, 2003 City Commission Agenda under -- Legal, Ordinance - First Reading. The City Commission with a unammons vote, approved this request on January 21, 2003 under "Public Heating", subject to staff conditions including the dedication of an easement. For further details pertaining to the request, see attached Department of Development Memorandum No.PZ 03-008. EXPLANATION: PROJECT: AGENT: LOCATION: DESCRIPTION: Daise Temple Church of God in Christ (ABAN 02-004) City of Boynton Beach NE 3fa Street, South of NE 12~ Avenue Request for right-of-way abandonment of a 90-foot segment of NE 3fa Street, south of NE 12t~ Avenue. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES:~ N/A Develo'~meni De~artn~e[t Director · - ~ity Manager's Signature City Attorney / Finance / Human Resources S:XPIanning~SHARED\WPLPROJECTS~Daise Temple (Church of God) Aban~Agenda Item Request Daise Temple Church of God in Christ ABAN 02-004 2-4-03 .dot S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC ORDINANCE NO. O 03 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING ABANDONMENT OF A 40 FOOT WIDE RIGHT-OF-WAY LOCATED ON NE 3~ STREET, BEING MORE PARTICULARLY DESCRIBED HEREIN, SUBJECT TO THE CONDITIONS OF APPROVAL ATTACHED AS EXHIBIT "C"; AUTHORIZING THE CITY MANAGER TO EXECUTE A DISCLAIMER FOR SAID ABANDONMENT; PROVIDING THAT THE ATTACHED DISCLAIMER BE RECORDED IN THE PUBLIC RECORDS OF PALM BEACH COUNTY; AND PROVDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach, upon recommendation of staff, is requesting the abandonment of an unimproved 40 foot wide fight-of-way, located on N.E. 3rd Street, subject to the Conditions of Approval attached hereto as Exhibit "C"; and WHEREAS, comments have been solicited fi.om the appropriate City Departments, and public heatings have been held before the City's Planning and Development Board and the City Commission on the proposed abandonment; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, does hereby abandon an unimproved 40 foot wide right-of-way, located on N.E. 3rd Street, south of N.E. 12th Avenue, more particularly described in Exhibit" A", attached hereto, and further set out in a sketch of the proposed abandonment attached as Exhibit B, and subject to Conditions of Approval attached as Exhibit "C". Section 2. The City Manager is hereby authorized and directed to execute and deliver the attached Disclaimer and cause the same to be filed in the Public Records of Palm Beach County, Florida. Section 3. This Ordinance shall take effect immediately upon passage. FIRST READING this __ day of February, 2003 S:'~CA\Ordina~,es~Al~andonmeflts'~aise Tempe - COBB Abandonn'~nt 012303.doc SECOND, FINAL READING AND PASSAGE THIS day of February, 2003. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner ATTEST: Commissioner CityClerk S:\CA\Ordinance~'~a~ando~ments'~eise TexiZe - COBB Abandonment 012303.doc EXHIBIT "A" All that part of the existing road right-of-way for NE 3rd Street, lying south of NE 12th Avenue and running south for 90 feet, as shown on the Plat of Happy Home Heights as recorded in Plat Book 11, Page 30, of the Public Records of Palm Beach County, Florida. EXHIBIT PROPOSED ABANDONMEi LOT I, BLOCK 9 HAPPY HOME I-~I~S PLAT BOOK 1 I, PAGE 30 " ~0."0 o ~'" PLAT BOO[ 5, PAGE 84 · o. oo I · ~ ~ HAPPY HOME HEIGHTS ~,~ PLAT BOOK 1 l, PAGE 30 LOT I, BLOCK: "A" MI:-I~KS & ANDREWS PLAT BOOK 5, PAGE 84 '~IdUI~Y PA#IL EXHIBIT "C" Conditions of Approval Project name: Daise Temple File number:. ABAN 02-004 Reference: N/A DEPARTMENTS INCLUDE REJECT PUBLIC WORKS- Geaer~i Comments: None X PUBLIC WORKS. Traffic Comments: None UTILITIES Comments: 1. An regress, egress, drainage and utility easement encompassing the entire X N.E. 3~ Strut right-of-way sh~ll be dedicated to the City of Boynton Be'a~h. This dedication sh~ll occur prior to f-mai r~cording of the ~b-mdonment. 2. No canopy tr~es sh~l be ~llowed to be pl~nted within the easement. All X pl~uting~ sl~ll be r~view~[ and ~pproved by the City of Boynton Beach prior to pla~nent. 3. No building structur~ s~ll be allow~l to be ¢om-tmct~ on any portion X of the easement. Comments: None X Comments: None X ENGINEERII~G DIVISION Comments: None X BUll,DING DM$ION Comments: None X PARKS AND RECREATION Conditioas of Approval 2 DEPARTMENTS INCLUDE REYECT Comments: None X FOKE STYR/ENVIRONMENTALIST Comments: None X PLANNING ~ ZONING Comment& X 4. To ensure the intended use of the abandoned right-of-way for an ingress, egress, drainage and utility easement, the plut shall be amended accordingly. ADDITION.~L COMI~IUNIT~ I~DI~VI~I,OI~I~NT AGENOIr BOARD CONDITIONS Comments: 1. None X ,~DDrrlON,*~L ~ COI~J$$1ON cONDFrlON$ Corrm'lent~: 1. To be determined. S:,~Olanning~HARED~WP~ROJECTS'~)aI~ Tempe (Church of C-.-.-.-.-.-.-.-.-~d) Aban~,COA 2002.doc ,i DISCLAIMER KNOW ALL MEN BY THESE PRESENTS that the City of Boynton Beach, Florida, a municipal corporation, under the laws of the State of Florida, does hereby abandon three street rights-of-way, as more particularly described herein as Exhibit "A". IN WITNESS WHEREOF, the duly authorized officers of the City of Boynton Beach, Florida, have hereunto set their hands and affixed the seal of the City this __ day of February, 2003. ATTEST: CITY OF BOYNTON BEACH, FLORIDA Janet Prainito City Clerk Kurt Bressner, City Manager STATE OF FLORIDA COUNTY OF PALM BEACH ) )SS: ) BEFORE ME, the undersigned authority, personally appeared Kurt Bressner and Janet Prainito, City Manager and City Clerk respectively, of the City of Boynton Beach, Florida, known to me to be the persons described in and who executed the foregoing instrument, and acknowledged the execution thereof to be their flee hand and deed as such officers, for the uses and purposes mentioned therein; that they affixed thereto the official seal of said corporation; and that said instrument is the act and deed of said corporation. WITNESS my hand and official seal in the said State and County this __ day of February, 2003. NOTARY PUBLIC, State of Florida My Commission Expires: ~:~CA\Ordinances'~N~andonments\Deise Temple - COBB At~andonmeflt 012303.doc EXHIBIT "A" All that part of the existing road right-of-way for NE 3r~ Street, lying south of NE 12"~ Avenue and running south for 90 feet, as shown on the Plat of Happy Home Heights as recorded in Plat Book 11, Page 30, of the Public Records of Palm Beach County, Florida. DEVELOPMENT SERVICES DEPARTMENT MEMORANDUM NO. PZ 03-008 TO: THRU: FROM: DATE: SUBJECT: Chairman and Members Community Redevelopment Agency Board Michael W Rumpf Planning and Zoning Director Maxime Ducoste-Am~d~e Planner ~.~ January 6, 2003 N.E. 3r~ Street Right-of-Way Abandonment (ABAN 02-004) NATURE OF REQUEST The City of Boynton Beach is requesting abandonment of an unimproved 40-foot wide right-of-way located on N.E. 3rd Street. This abandonment is for the following unimproved street segment: That part of N.E. 3~ Street lying between blocks 9 and 10 of Happy Home Heights, according to the plat thereof as recorded in Plat Book 11, Page 30 ofthe Public Records of Palm Beach County, Florida. The location map attached as Exhibit "A shows the general vicinity of the street right-of-way to be abandoned. The attached Exhibit "B"- "Proposed Abandonment" shows the location of the church property and includes a detailed location of the right-of-way to be abandoned and its legal description. The entire dght..of-way of N.E. 3'~ Street (between blocks 9 and 10 of Happy Home Heights) as shown on the survey will be converted to an easement for ingress, egress, drainage and utility purposes. The City will abandon the lot to the adjacent property owners. In this case, Daise Temple Church of God in Chdst owns both lots on either side. The following is a description of the zoning districts and land uses of the properties that surround the subject request. North East South West Single family dwelling units, zoned R-2. Vacant lot used for church parking, zoned R-2 Single-family dwelling units, zoned R-2. Church, zoned R-2. BACKGROUND In December of 1924, the Plat of Happy Homes Heights was approved including a 40-foot wide right-of-way known as First Street (currently known as NE 3r~ Street) and dedicated to the perpetual use of the public, reserving unto the developers or successors the right of reversion if not used as such. The street is currently unimproved. Palm Beach County records indicate that the church acquired the adjacent property in 1983. A previous request to abandon N.E. 3'~ Street right-of-way was submitted by Daise Temple Church of God in Christ on June 16, 2000. The properties located on the east and west sides of the street segment to be abandoned are owned by Daise Temple Church of God in Christ. The church had the intention of vacating the 40-foot street to increase the area of the church parcel, to eliminate a walking hazard for parishioners, and to facilitate future church remodeling. Page 2 Memorandum No. PZ 03-008 ABAN 02-004 This application was denied by the City Commission for several reasons: 1 ) A redevelopment study (The Heart of Boynton ) was being conducted; 2) Installation of fiber optic communication cables was scheduled; 3) The existence of a 6-inch water main along the right-of-way. As part of the motion of denial of this request, the City Commission had indicated that another abandonment application could be reconsidered after the completion of the redevelopment study. Since the redevelopment study has been completed, City Staff has taken the initiative to convert N.E. 3~ Street right-of-way and to follow-up the Commission directive. ANALYSIS Pursuant to Chapter 22 Article III Section 4, public notice was given to the property owners that abut the right-of-way to be abandoned, all utilities companies have been notified and the request has been advertised in the newspaper. A summary of the responses from the utility companies and city staff is as follows: CITY DEPARTMENTS/DIVISIONS Engineedng Public Works/Utilities Planning and Zoning PUBLIC UTILITY COMPANIES Flodda Power and Light Bell South - Florida Public Utilities Company - Cable Company (Adelphia) - Cable Company (Comcast) - No objection Approval with conditions (see Exhibit "C") No objection Objects because of existing infrastructure in the right-of-way between N.E. 12"' Avenue and N.E. 11r" Avenue. Requires an easement dedication (see Conditions of Approval). No objection No objection No objection N/A RECOMMENDATION Staff recommends that this request to abandon the right-of-way be approved, subject to the comments included in Exhibit"C" - Conditions of Approval. Any conditions required by the Community Redevelopment Agency Board and the Commission will be placed in Exhibit "C" - Conditions of Approval. xc: Central File S:~Olanning~SHARED~WP~P, ROJECTS~Oa~se Te~e (Churc~ of GOd)~AILAN 2002~taff re~t 2002-.doc Location Map DAISE TEMPLE EXHIBIT "A" ' ' I BOYNTON CANAL C-16 C2 EXHIBIT "B" PROPOSED ABANDONMEN'; I LOT 1,, BLOCK HAPPY HOME HEIRS PLAT I~OOK .1 I, PA(~_., 3' ~,~,,., ~:,,,-~,~ J Il LOT 1, BLOCK l MI~:K$ & ANDES PLAT BOOK 5, PAOI~ 84 I/ G LOT 8, BLOCK I0 HAPPY HOME HEIGHTS PLAT BOOK 1 l, PAGE 30 LOT I, BLOCK "A" MI::.~KS & ANDREWS PLAT BOOK 5, PAGE 84 ,T EXHIBIT "C" Conditions of Approval Project name: Daise Temple File number: ABAN 024)04 Reference: N/A DEPARTMENTS INCLUDE REJECT PUBLIC WORKS- General Comments: None X PUBLIC WORKS- Traffic Comments: None UTILITIES Comments: 1. An ingress, egress, drainage and utility easement encompassing the entire X N.E. 3~ Street fight-of-way shall be dedicated to the City of Boynton Beach. This dedication shall occur prior to final recording of the abandonment. 2. No canopy trees shall be allowed to be planted within the easement. All X plantings shall be reviewed and approved by the City of Boynton Beach prior to placement. 3. No building structures shall be allowed to be constructed on any portion X of the easement. Comments: None X POLICE Comments: None X ENGINEERING DIVISION Comments: None X BUILDING DIVISION Comments: None X PARKS AND RECREATION Conditions of Approval 2 DEPARTMENTS INCLUDE REJECT Comments: None X FORESTER/E~O~NTALIST Comments: None X PLANNING AND ZONING Comments: X 4. To ensure the intended use of the abandoned right-of-way for an ingress, egress, drainage and utility easement, the plat shall be amended accordingly. ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD CONDITIONS Comments: 1. None X ADDITIONAL CITY COMMISSION CONDITIONS Comments: 1. To be determined. S:\Planning\SHARED\WP\PROJECTS\Daise Temple (Church ofGod) Aban\COA 2002.doc Requested City comrmssion Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 XII. - LEGAL ITEM B.3 CITY OF BOYNTON BEACI AGENDA ITEM REQUEST FORM' Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Tumcd in to City Clerk's Office January 21,2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Approve Ordinance per Chapter 2 "Admimstration" of the Code of Ordinances of the City of Boynton Beach to provide an updated organizational chart for the City departments and services. EXPLANATION: The City's organization chart was last amended in January, 2001. The revised organizational chart establishes responsibility with regard to utilization of municipal personnel, as well as a delegation of authority, span of control and the grouping of related municipal functions. The main difference in the chart is the assumption of supervision of the Finance Department by the City Manager and re-alignment of Parks Maintenance functions. This allows the Assistant City Manager more oppommity to work on the Heart of Boynton Project and neighborhood concerns. Public Works will handle parkway and median landscaping maintenance, Recreation will handle maintenance of City parks. PROGRAM IMPACT: None FISCAL IMPACT: None. No additional staff- equipment, resources are shared. ALTERNATIVES: Do not approve the Ordinance as recommended ~ent organizational chart. Department Head's Signature ~- -x./-City Manager's Signature City Manager Department Name City Attorn~ Finance / Human Resources S:XBULLETINLFORMS'~GENDA ITEM REQUEST FORM.DOC ORDINANCE NO. 03 - AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING CHAPTER 2, "ADMINISTRATION" ARTICLE I, SECTION 2-1 TO INCORPORATE A REVISED CITY ORGANIZATIONAL CHART, EFFECTIVE JANUARY 1, 2003; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach, Florida, deems t essential and in keeping with basic management principles that a professional anizational chart providing for the highest degree of efficiency with regard to of municipal personnel, providing for delegation of authority, span of control, eneous assignment, lateral coordination and the grouping of related functions, be established and adopted for the efficient accomplishment of all municipal functions; and WHEREAS, the City Administration has heretofore prepared and furnished to the City Commission an appropriate table of organization which meets the above criteria; and WHEREAS, the adoption of a revised organizational chart is deemed essential in order to provide for the efficient daily operation of the municipal government; NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. That pursuant to the Charter and the Ordinances of the City of Boynton Beach, Florida, the organizational chart attached hereto and made a part hereof is hereby established and adopted as the City Organizational Chart for the City of Boynton Beach, Florida. Section 2. Each of the provisions of this Ordinance are separable, including word, clause, phrase, or sentence, and if any portions there of shall be declared invalid, the remaining portions shall not be affected, but shall remain in full force and effect. Section 3. Should any section or provision of this ordinance or any portion S:\CA\Ordinances~AdrnnistratJve~Organizational Chart 2002-03.doc declared by a court of competent jurisdiction to be invalid, such decision shall affect the remainder of this Ordinance. Authority is hereby given to codify this Ordinance. This Ordinance shall have an effective date of January 1, 2003. Section 4. Section 5. FIRST READING this ~ day of February, 2003. SECOND, FINAL READING AND PASSAGE this day of February, 2003. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner ATTEST: Commissioner City Clerk S:\CA\Ordinances~Adn~nistrative~Organiz~tional Cha~ 2002-03.doc opo~) q~ofl uo~u.~o~I Requested City Commission Meeting Dates [] December 3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21, 2003 XIII-UNFINISHED BUSINESS rrEf4 A, CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested City Commission Meeting Dates [] February 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Tumed in to City Clerk's Office January 21, 2003 (Noon) February 3, 2003 (Noon) February 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the February 4, 2003 City Commission Agenda under Unf'mished Business. The Planning and Development Board with a unanimous vote, recommended that the subject request be approved, and recommends that the code changes also include architectural design standards and a distance separation requirement for storage uses that fi'ont on arterial roads. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 02-306. EXPLANATION: PROJECT: AGENT: LOCATION: DESCRIPTION: Limited Access Self-Storage (CDRV 02-004) City of Boynton Beach C-2 Neighborhood Commercial, C-3 Community Commercial and C-4 General Commercial zoning districts city-wide Request to amend the Land Development Regulations Chapter 2, Zoning, Sections 6(a), 6(b), 6(c), 6(d) and 11.0: (1) to restrict self-storage facilities to the M-1 Industrial zoning district; and (2) to amend the supplement regulations governing SELF SERVICE STORAGE FACILITIES (MINI-WAREHOUSES) to remove all references to the C-1 Office/Professional Commercial zoning district. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVI~, 4/ N/A ~ev~lopment Department Director City Manager's Signature Plannmg~d Zoning ~u~(~or City Attorney / Finance / Human Resources S:LPlanningXHUDSON\CODE REVIEWS CDRV~Limited Access SSXAgenda Item Request Limited Access Self-Storage CDRV 02-004 24-03.dot Sg, BULLETINLFORMSLa, GENDA ITEM REQUEST FORM.DOC DEVELOPMENT DEPARTMENT PLANNING AND ZONING D~VZSION MEMORANDUM NO. PZ 02-306 TO: THROUGH: FROM: DATE: SUBJECT: Chairmen and Members Community Redevelopment Agency Board, and Planning and Development Board Michael W.'~t~pf Director oLPI, aj~ning and Zoning Dick Huds~,~NICP Senior Planner December 26, 2002 CODE REVIEW CDRV 02-004 Limited Access Self-Storage Project: PR0.1ECT DESCRIPTION Proposed amendments to the Zoning Regulations to restrict "Self-storage" uses to the M-1 Industrial zoning district Agent: City of Boynton Beach Location: C-2 Neighborhood Commercial, C-3 Community Commercial and C-4 General Commercial zoning districts city-wide BACKGROUND In 1998, Policy 1.16.1 of the Comprehensive Plan's Future Land Use Element was amended to allow "self service storage facilities ('//m/ted-access mini-warehouse on/y)" in the Office Commercial land use classification, According to the staff report accompanying the amendment, corresponding amendments were to have been made to the Local Retail Commercial land use classification to specifically exclude the//m/ted-access mini-warehouse self-storage fac//itJ'es use and to coincide with the code amendments described below. Corresponding amendments to the Land Development Regulations were adopted with Ordinance No. O98-31. These amendments were requested as part of a plan to construct a building for a Stor All storage business at Old Boynton Road and Knuth Road. A recent interpretation of these code amendments led to the submittal of an application for a limited-access facility for a property zoned C-3, contrary to the original intent of the amendments to only allow this new type of storage use within the C-1 or M-1 zoning districts. To halt any further applications for storage uses contrary to the intent of the code, the city issued a Notice of ]:ntent (NO]:) on August 6, 2002. This NO]: facilitates the temporary (6-month) halt on new applications for storage uses while the Land Development Regulations are examined, appropriate amendments proposed, and review conducted by the City Commission Page 2 CDRV 02-004 Limited-Access Self-Storage (see Exhibit "A'~. From this review, legal staff has concluded that the original intent of the amendments to the Land Development Regulations created an "upside-down" zoning structure in which the most restrictive zoning district allows for a use which is not allowed in less restrictive commercial districts (see Exhibit "B'~. Prior to these amendments, the code allowed self-storage uses only in the C-4 and M-1 zoning districts. Since the C-4 zoning district exists along the N. Federal Highway Corridor, where a redevelopment plan recommends against automobile- dependant uses, staff therefore recommends that storage uses be prohibited in the C-4 district as well. NATURE OF REQUEST Staff is proposing changes to Chapter 2, Section 6, A (Office and Professional Commercial District), Section 6, B (C-2 Neighborhood Commercial District), Section 6, C (C-3 Community Commercial District), and Section 6, D (C-4 General Commercial District) to specifically prohibit both "limited access mini-warehouse'; and "self service storage facility" uses. Furthermore, corresponding changes are necessary to Chapter 2.Section 1:1.O. SELF SERVICE STORAGE FACILITIES (MINI-WAREHOUSES) to remove references to the C-:1 Zoning District. These changes would then limit multi-access and limited-access storage facilities to the M-:1, Industrial zoning district. ~MPACTS Staff has conducted a field survey to determine the impact of the proposed changes on existing self-service storage facilities in the city. There are currently eight existing facilities, and one recently approved but undeveloped limited access self-storage facility. Only three of these would become non-conforming with adoption of the recommended amendments. These three include: (1) Public Storage, 3000 N. Federal Highway (north of Gulfstream Blvd.) zoned both C- 3 and C-4 zoning, (2) Stor All, Ltd., 3400 Old Boynton Road zoned C-:1, and (3) Victoria's Closet (approved), 3602 N. Federal Highway (south of Old Dixie Hwy.) zoned C-3. Following adoption of the proposed changes, self-service storage facilities may only be approved in the M-:1 industrial zoning district. The above-described uses could continue operating as legally non- conforming uses with the only limitation being expansions or improvements as described by the Land Development Regulations, Chapter 2. Zoning, Section :11.1, (D) and (G). RECOMMENDATION Staff recommends the adoption of the proposed amendments to the land development regulations as the minimum changes necessary to prohibit the limited access mini-warehouse use in the C-1 Office/Professional Commercial, C-2 Neighborhood Commercial, C-3 Community Commercial and C-4 General Commercial zoning districts; to restrict the combination of multi- access and limited-access storage facilities to the M-1 Industrial zoning district; and to amend the supplemental regulations governing SELF SERVICE STORAGE FACILITIES (MINI- WAREHOUSES) to remove all references to the C-1 Office/Professional Commercial zoning district. The ultimate code amendments preferred could be processed in ordinance form in February or March of 2003. Exhibits S:\PLANNING\HUDSON\CODE REV~IEWS CDRV~LIMI'TED ACCF_~S SS\STAFFREPORT2-2002.DOC RESOLLrTION NO. ~02-/$~' EXHIBIT "A" A RESOLUTION OF THE CITY COMiMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AU]'~OR. LZ]]~rG ISSUANCE OF A ' ~'NOTICE OF INTENT' A~NNOUNCING THE CONDUCTING OF A CITY WIDE PLANNIIqG STUDY FOR BUILDING AND ZONk-NG REGULATIONS APPLICABLE TO STORAGE FACILITIES, SELF- STORAGE FACILITIES, MINI- WARESHOUSES AND WAREHOUSES; A~ND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission, pursuant to City Ordinance 000-053 to initiate proposed changes to the Land Development Code and to direct staff to planning and development studies; and WHEREAS, the Commission deems it timely and in the best interest of the City and its residents to undertake reView of building and zoning regulations applicable to storage facilities, self-storage facilities, warehouses, and mini-warehouses within the jurisdictional limits of the City Of Boynton Beach to study and review the impact and compatibility of storage facilities, self-storage facilities, warehouses, and mini-warehouses on other commercial and residential uses. The study shall include, but is not limited to, reView of size, height, appearance, setback, landscaping, and buffering criteria for such uses; and WHERAS, the Commission has authority to initiate the review process by resolution and issuance cfa Notice of Intent; and WHEREAS, the Notice of Intent attached to this Resolution as Exhibit "A" represents a formal announcement of said planning actiVities, and the Period during which time ail applications related to development actiVity proposed within the study area, must be abated or conform to restrictive temporary regulations; and WHEREAS, this Notice of Intent will be in effect from the date of adoption and thereafter for a period of 180 days following the date of adoption unless otherwise extended by the City Commission by subsequent Resolution following public hearing. S:\CA\O~tinancea\LDR ChangeaXlqOI Rest - se[fstorage.clo~: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOY'NTON BEACH, FLORIDA, TH. AT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby does hereby issue the Notice of Intent attached hereto as Exhibit "A". That this Kesolution shall become effective city-wide mediately upon Section 2. passage. Section 3. OrdNance 000-053. Section 4. The Notice of Intent shall posted and copies provided as required by No application for a development activity within the scope of the study shall be accepted by the City following the date of adoption of this Resolution and during the study period. No application for a development activity within the scope of the study shall be further processed by the City, following the date of adoption of this Resolution during the study period, unless the application was filed prior to the adoption date of this Resolution. PASSED AND ADOPTED this 6m day of August, 2002. Mayor ATTEST: City Clerk S:\CA\Ordinanc~_DR. ChangcsKNOI Reso -sclE storage.doc ~it A NOTICE OF INTENT TO ADOPT PENDEX[G LAND DEVELOPMENT AMENDMENT NO[ #2002-02 STATEMENT OF PURPOSE AND SCOPE OF STUDY The purpose of t/ds Notice of Intent is to declare a per/od to. prepare and bring forward for adoption amendments to the Land DeveloPment Regulations to correct discrepancies between Goals, Objectives and Policies in the Comprehensive Plan. and the Land Development Regulations. AFFECTED AREA The Affected Area shall be specifically described as all lands zoned C-2 Neighborhood Commercial and C-3 Community Commercial citywide. (see attached Exhibit "A'). GENERAL DESCRIPTION OF POSSIBLE AMENDMENTS, TO LAND DEVELOPMENT REGULATIONS tT,DR) 1. Limit "limited access mini-warehouse" uses to the C-1 Office/Professional zoning district; 2. Clarify existing regulations to require a distance separation of two thousand five hundred (2,500) feet between a limited access mini-w~ehouse and any other self- storage bus/ness; and, 3. To restrict, combination multi-access and limited-access storage fac/lities to the C4 GENERAL COMM]ERCIAL and ~-1 LIGHT INDUSTRIAL zoning distr/cts. AFFECT ON DEVELOP~ IF REGULATION ADOPTED The intent of amendments to the Land Devetopment Regulations is to ensure consistency with both the language and intent of the Comprehensive Plan' and specifically exclude "limited-access mini-warehouse self-storage facilities within the Local Retail Commercial land use classification which corresponds to the C-2 Neighborhood Commercial and C-3 Community Commercial zoning districts. EX~STING SECTIONS OF TI-IE L.~dN'D DEVELOPMENT REGULATIONS WI-tlCH ARE TI-rE SUBJECT OF TH~ STUDY AND MAY' BE AMENDED LDR, Chapter 2. Zoning, Section 6Co) C-2 Neighborhood Commercial District, LDR, Chapter 2. Zoning, Section 6(c) C-3 Commttnity Comlnercial District, and LDR, Chapter 2. Zoning, Section 11(O) Self Service Storage Facilities Regulations). (Supplemental PROJECTED TIME FRAME:FOR STUDY One Hundred and Eighty (180) days from the date of approval of this Notice by the City Commission. STAGE OF TI--IE REVIEW PROCESS TI-LiT THE STUDY PERIOD AzND PENDING REGULATION WOULD AI*TECT Effective on adoption of this Notice, no application or uses within the Affected Area deemed incomplete shall be processed and no new application shall be accepted or processed during the period that this Notice is in effect. This Notice of Intent shall only apply to said applications for self-service storage facilities submitted to the City after the Notice of Intent is executed. COLLATERAL DOCUMENTS Development Department Memorandum No. 02-! 57 Development Department Memorandum No. 98-156 ADDITIONAL NOTICE The Notice of Intent shall be posted in the Development Department and in the notice case located at the main entrance to City Hall. A copy. of the Notice of Intent shall be mailed to the Chamber of Commerce. Following issuance of this Notice of Intent, the notice shall be provided to all applicants who may be potentially affected by the pending study and regulatory changes. This notice shall be 'provided to those individuals, by: mail, facsimile, electronic marl or in person. Comments including written objections to the Notice of Intent, shall be accepted by the Development Department Director fi.om recipients of this notice· Neither failure by the City Clerk to provide notice as set forth in this section not the lack of awareness of any potentially affected applicant shall not invalidate the applicability of this notice. Dated: .luly 30, 2002 Adopted by Resoluti.o,n.,,number ~R02- ]-~..~of the City Commission of the City of Boynton Beth, Florida the day 200 _ Location Map EXHIBIT "B" MEMORANDUM TO: CC: FROM: DATE: -'~like Rumpf, Director, Planning and Zoning Department Kurt Bressner, City Manager Quintus Greene, Director, Department of Development Nancy Byrne, Assistant Director, Department of Development David N. Tolces, Assistant City Attorney ~ Zoning In Progress - Self Storage Facilities December 2, 2002 On October 9, 2002 I issued a memorandum regarding zoning in progress for self storage facilities. As a result of discussions with Mike Rumpf, this is a revised memorandum in response to your request for an opinion regarding the existing Land Development Regulations applicable to zoning categories for limited-access self-storage facilities. At the August 6, 2002 City Commission meeting, the City Commission adopted Resolution No. R02-135 which authorized the issuance of a Notice of Intent with respect to the City commencing a review of building and zoning regulations related to storage facilities, self-storage facilities, mini-warehouses, and warehouses. Currently the City's Land Development Regulations provide that: "Only limited access self service storage facilities will be allowed within the C-1 zoning district." See, Chapter 2, Section I1.O.1.1. "Self service storage facilities", however, are also permitted in the M-1 Industrial District pursuant to Chapter 2, Section 8, A.l.c.(1). In 1998, the City Commission adopted an ordinance providing for the operation of self-storage uses in particular zoning districts, in conjunction with a proposed site plan for a parcel to be rezoned C-l, Office/Professional. The original intent in adopting the ordinance was to only allow the limited access self-storage uses in the C-1 and M-1 zoning districts. This original intent would have created a unique scenario as the C-2, C-3, and C-4 zoning districts are typically more permissible in the types of uses allowed. The intended result would have created an "upside- down" zoning structure in which the most restrictive zoning district allows for a use which is not allowed in less restrictive commercial districts. As adopted, however, the ordinance permits limited-access storage facilities in the C-1 and M-I zoning districts as well as in the C-2, C-3, and C-4 zoning districts as well. The necessity to correct the original amendment has also provided the oppommity to reconsider its appropriateness. After reviewing the materials related to the adoption of this Land Development Regulation amendment, staff and our office agree that a revision to"the c~de is necessary to either provide for the inclusion of these uses in all commercial zoning districts, or prohibit the use in all commercial zoning districts. If the use is prohibited in all commercial zoning districts, it is recommended that the use be provided for in another zoning district, such as the M-I Industrial zoning district. Please advise our office as to how you wish to proceed, and with your assistance, we will draft the appropriate amendments to the City's Land Development Regulations for inclusion in an ordinance to be considered by the City Commission. If you have any additional questions, or concerns, please call. DNT:dnt \~JGCDE_FS\LIB RARY~ 1990\900182.BB\M EMO 2002\Rumpf (zoning in prog rev I ).doc