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Minutes 07-26-93 TN MONDAY, ~lULY 26, AT 6:30 P. #. PRESENT Edward Harmening, Mayor J. Scott Miller City Manager JOse Aguila, Vice Mayor ' Lynne Matson, Mayor Pro Tern Robert Walshak, Commissioner CALL TOORDER Mayor Harmening called the meeting to order at 6:40 P. M. Commissioner Walshak was not yet present. City Manager Milt. er pointed out that on the first page of the budget summary, the reVenUes frOm th~'ad valorem taxes equate to 51.62 percent and expenditures from personnel services equates to 77.10 percent. On page ii, CityManager Miller pointed out that two new funds are proposed, namely, a Mass Transit Fund for a mass transit system for the City, and a Recreat ~gram Fund. This year the programs that are operationally self- suppo Lted. This will provide the opportunity to trace the actua and the expenditures incurred. It is estimated that ill be over expenditures for FY 93/94 in the neighborhood of O0.O0, , Mayor Harmening asked if the 2.6 percent increase on page ii includes any pro- je City Manager Miller answered in the affirmative, saying th {about 4 percent} for cost of living is included in the the A$$ESSEDVALUATIONAND ADOPTED TAX MILLAGE (Page 1) er pOi out that the gross taxable value from 92/93 to 93/94 de nt if new construction is omitted. It is anticipated 81.00 will be brought in for fiscal year 93/94, based on a pro- llage ralte of 8.2570. This figure has to be lowered to a 98.5 percent colle do not collect anything at 100 percent. Therefore, we actua 334.00 in the budget. One mill would net $1,850,107.00. At this point in the meeting, Commissioner Walshak entered the Chambers. GENERAL FUND Page 3 Ci!ty Manager Miller pointed out that there were some increases in several of the flranchiSe taxes, predominantly the cable companies. ~Combined cumulativeiy, all fOUr cable COmpanies are going to bring in about $18,700.00 more. However, City - 1 - HINUTES - CITY COI~I$$ION BUDGET NORKSHOP NEE'TING BOYNTON BEACH, FLORIDA ~IULY 26, 1993 COHHUNITY IHPROVEHENT (Page 437 450) On page 437, City Hanager Niller noted the transfer from the General Fund to TIF in th~ amount of $105,175.00o The total budget is $363,277.00. He noted that on page 441, administrative costs have been cut in half. He pointed out that the Downtown Coordinator position is listed on page 443 because it would be filled by a contractual person. Vice Mayor Aguila asked why the Project Manager could not fulfill the position of Construction Coordinator shown on page 441. Mr. Cutro explained that the Construction Coordinator provides services to people who are trying to borrow money on ho.uses or have borrowed money and need inspections and assistance. The Loan Specia!list checks out the eligibility requirements and directs people to the proper banks, agencies, and other available programs. Mr. Cutro felt it is very important to provide this service. The Construction Coordinator also checks the estimates to make sure they are on track. When the City's money is involved, he does inspections to make sure the work is being done properly. Furthermore,, he can serve the people in the downtown area who want to improve their buildings. Vice Mayor Aguila felt the Downtown Coordinator should provide this service. Mr. Cutro advised that the Construction Coordinator will also be doing Code Enforcement in that area. Mr. Cutro stated that this is done for rehabs, paint-up/fix-up and other similar programs. New housing and major rehabs are being left to the CDC. The Construction Coordinator can help them with their work lists and inspections. Hopefully, this will be funded out of the money that ACD will be giving to the City next year {approximately $350,000.00}. City Manager Miller advised that we did not do it this year because it would have been an amendment and we did not want to go through that process. City Manager Miller pointed out that the housing program and paint-up/fix-up is being reduced to a $4,000.00 allocation. With regard to the Housing Infill Program, Mr. Cutro explained that the City committed monies to the CDC to help them pay their impact and building permit fees, and perhaps for some of the improvement work needed on the site in order to build a house on it. City Manager Miller pointed out that the $40,000.00 allocated for the Downtown Coordinator will be increased to $42,000.00. Mr. Cutro explained the Capital Outlay items. With regard to 610.00 {Land Acquisition}, he advised that the City has been purchasing lots in the northwest area, which are being turned over to the CDC. Line item 630.14 {Improvements Streets) involves commitments for the continuing improvements on Ocean Avenue and Federal Highway. In response to Commissioner Walshak, Wilfred Hawkins, Assistant to the City Manager, advised him there are four good possible contractors. Commissioner Walshak would like periodic updates from Mr. Hawkins. The loan repayment in the amount of $31,600.00 will be appropriated to the CRA. If this money is not used for improvements, the loan payment will be made. - 9 #INUTE$ - CITY CON#I$$ION BUDGET WORKSHOP #EETING BOYNTON BEACH, FLORIDA JULY 26, 1993 MAYOR HARMENING DECLARED A RECESS AT 9:12 P. M. THE MEETING RESUMED AT 9:21 P. M. PROJECT MANAGEMENT (Pages 88 - 95) City Manager Miller advised that there are no real signficant costs, except for Professional Services for the air quality mechanic and study done on the City Hall Complex. There is a slight decrease in the overall budget from $134,299.00 to $t12:,920.00. Vice. Mayor Aguila recalled that this position was going to be phased out after completion of the Activities Center and Ezell Hester. City Manager Miller pointed out that a good port:ion of remediation work inside the City Hall complex is going to be done within the next six to eight months. The Project Manager will:have to gather all the :information together regarding the tile'work and carpeting work. He will have to coordinate with the consultants and contractors when the time comes to award the contracts for this work. He will need to schedule a plan of action for the work to be done. Furthermore, he will have to be involved with the two parks and the construction of an HRS facility. Commissioner Walshak felt somebody in the Planning or Building Department could help in this endeavor, He stated that Mr. DeBeck was hired temporarily to over- see the construction of this building. He felt a duplication of effort exists and was in favor of eliminating this Department. Vice Mayor Aguila felt this y and this was not the most cost effective way to the tasks mentioned by City Manager Miller. L _~ In nse to Cmmissi:oner Walshak, City Manager Miller advised that the strative Assistant in this Department handles the coordination of all the paperwork and quotes. Mr. DeBeck reminded the Commission that this Department is al~so the ADA Coordinator and does the property inventory for the City. C:ommi~ssioner Walshak asked Mr. DeBeck who is installing the boxes in front of Hall so that the handicapped can deliver mail to the City and why weren't a year ago. Mr, DeBeck said he has ordered the boxes and they will be ins d by Facilities Management. City Manager Miller will present some material to the Commission in the next coupl~e of days for their review. FACILITIES MANAGEMENT (Pages 96 - 103) City Manager Miller advised that there is an addition of two Maintenance Workers II becaus6 additional facilities have been taken on. Many jobs take up the time of two individuals. To avoid having two skilled trade persons work together, a Mai e.Worker II will be paired with a skilled person. Mayor Harmening fel tional employees are needed in this Department; however, he stated that eve not require two people. He felt work needs to be scheduled in when possible, to get the most effective and efficient work out r~ of the:employees. Gene Lusk, Facilities Management Supervisor, advised that the - 10 - HINUTE$ - CITY COHHIS$ION BUDGET WORKSHOP HEETING BOYNTON BEACH, FLORIDA ~ULY 26, Z993 AD~IOURNHEHT There being no further business to come before the Commission, the meeting adjourned at I0:40 P, M, THE CITY OF BOYNTON BEACH Mayor Vice Mayor ATTEST: Pro Tem i~y~lerk - -- er Recording Secretary Commiss' ler (Four Tapes)