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Minutes 11-10-99 MZNUTES OF THE AGENDA PREVZEW CONFERENCE HELD ZN CONFERENCE ROOM "B"~ CTTY HALL, BOYNTON BEACH, FLOI~DA ON NOVEMBER 10, 1999 @ 5:00 P.M. PRESENT Gerald Broening, Mayor Henderson -I~llman, Vice Mayor Nellie Denahan, Commissioner Ronald Weiland, Commissioner Wilfred Hawkins, interim City Manager Dale Sugerman, Assistant City Manager ]ames Cherof, City Attorney Sue Kruse, City Clerk Bill Bingham, Fire Chief Arthur Lee, Human Resources Director Matt Tmmler, Deputy Police Chief Nancy Byrne, Acting Director of Development RoseMarie Lamanna, Paralegal Mayor Broening called the meeting to order at 5:10 p.m. and thanked everyone for attending this conference that would provide the Commission with an opportunity to clarify items or add items if necessary. This conference was a recommendation that resulted from the Commission retreat. Mayor Broening was confident this meeting would be very beneficial. He explained that staff would present the items and the Commissioners would participate by making requests for additional information and by adding items. This conference would provide an opportunity for the Commissioners to review the upcoming meeting agenda. Mayor Broening explained that this conference was a public meeting. However, since the Commissioners would not be voting on any of the items, no public comment would be accepted. Mr. Hawkins announced that staff would run through the agenda items and provide the Commissioners with background information on the items. Staff would address any issues raised by the Commissioners. Mr. Hawkins began the review by reading through Section I, "Administrative" and Section :[:[~, "Announcements & Presentations". from the Commissioners. "Openings'; Section II, There were no questions 1'. OPENZNGS: Call to Order - Mayor Jerry Broening ~[nvocation - Father Michael Cassell - St. Joseph's Episcopal Church Pledge of Allegiance to the Flag led by Mayor Jerry Broening D. Agenda Approval: Additions, Deletions, Corrections Adoption MEET'rNG M'rNUTES AGENDA PREV/EW CONFERENCE BOYNTON BEACH, FLOR/DA NOVEMBER 10, 1999 II. A. Appointment To Be Made ADMINISTRATIVE: Appointments to be made: Board Length of Term Expiration Date III Sherman IV Tillman II Denahan III Sherman IV Tillman Mayor Broening Mayor Broening III Sherman Mayor Broening Mayor Broening I Weiland IV Tillman I Weiland Ill. Children & Youth Advisory Board Children & Youth Advisory Board Alt 1 yr term to 4/00 Tabled (3) Stu/NonVoting 1 yr term to 4/00 Tabled (3) Bldg. Board of Adjustment & Appeals Reg Bldg. Board of Adjustment & Appeals Reg Bldg. Board of Adjustment & Appeals Alt Bldg. Board of Adjustment & Appeals Alt 3 yr term to 4/01 Tabled (3) 3 yr term to 4/02 Tabled (3) 1 yr term to 4/00 Tabled (3) 1 yr term to 4/00 Tabled (3) Code Compliance Board Alt 1 yr term to 9/00 Tabled (3) Community Relations Board Community Relations Board Alt Reg 1 yr term to 4/00 Tabled (3) 3 yr term to 4/02 Tabled (3) Education Advisory Board Reg 2 yr term to 4/01 Tabled (3) Nuisance Abatement Board Reg 2 yr term to 4/01 Tabled (3) Planning & Development Board Alt 1 yr term to 4/00 Recreation & Parks Board Alt 1 yr term to 4/00 Tabled (3) ANNOUNCEMENTS & PRESENTA'I/ONS: A. Announcements: T.N.T. Concert- Friday, November 19, 1999 from 6:00 p.m. until 9:00 p.m. @ Oceanfront Park - "The Lakota Band" (Southern Rock) Breakfast in Boynton & Green Market - Saturday, November 20, 1999 from 8:00 a.m. until 11:00 a.m. --North side of the City Library B. Presentations: 1. Proclamations: "Megan Keller Organ Donor Awareness Week" - December 5-11, 1999 b. "World AIDS Day"- December 1, 1999 MEETt'NG MTNUTES AGENDA PREV]:EW CONFERENCE BOYNTON BEACH, FLOR/DA NOVEMBER 10, 1999 Presentation from Paint Your Heart Out of Palm Beach County, Tnc. to the City of Boynton Beach made by Octavia Sherrod, Community Development Coordinator LV. CONSENT AGENDA: Mr. Sugerman reminded the Commissioners that during the retreat, there had been discussion about adherence to '~obert~ Rz//e$ or O/der:' Mr. Sugerman suggested that just prior to approving the Consent Agenda, the Mayor should ask the Commissioners if they would like to pull an item from the Consent Agenda for clarification or discussion. In this way, everyone would be aware that the Commission was about to address Consent Agenda items and that the Commissioners would have an opportunity to remove any items that required discussion. The Mayor could then ask for a motion to approve the Consent Agenda and discussion of pulled items would then follow. The Commissioners agreed with Mr. Sugerman's recommendation. Review of the agenda continued. A. Minutes: 2. 3. 4. Regular City Commission Meeting of November 2, 1999 Strategic Planning Session of October 15, 1999 Strategic Planning Session of October 16, 1999 Special City Commission Meeting of November 4, 1999 Bids - Recommend Approval - All expenditures are approved in the 1998-99 Adopted Budget Renew the bid for "MEDICAL DIRECTOR TO OVERSEE THE EMERGENCY MEDICAL SERVICES AS PROVIDED BY FIRE RESCUE/EMTS" to Joseph R. Yates, M.D., FACEP, in the amount of $20,800 R~$OZU~ON NO. R99- ) Chief Bingham explained that none of the services are changing and the cost is the same as it has been over two previous years. Dr. Yates is very responsive and staff has been very pleased with the services he has provided. Approve the PURCHASE OF ACCESSORY EQUIPMENT FOR A DUI VEHICLE - CAMERA, RADAR AND LASER GUN as a "SOLE SOURCE/MATCHING EXISTING EQUIPMENT" from Kustom Signals, Inc,, in the amount of $11,520 Deputy Chief Tmmler advised that the City already has similar equipment in place. MEET?NG MTNUTES AGENDA PREVI'EW CONFERENCE BOYNTON BEACH, FLOR.TDA NOVEMBER 10~ 1999 Commissioner Denahan questioned why this would be a "sole source" item. Mr. Hawkins reviewed the back-up material and identified the "sole source" letter that is on file with the City confirming the fact that they are the exclusive provider of this equipment in the State of Florida. Approve the purchase of a SECURITY SYSTEM FOR THE DOORS IN CITY HALL AND EAST WING matching an existing system in the Police Department for SECURITYLINK from Ameritech in the amount of $18,132 Mr. Hawkins reported that we have experienced thefts in City Hall of personal property and City equipment. In an effort to control and monitor the movement of people throughout the office space in City Hall, staff recommended moving forward with this security system. The doors leading to the hallways on the first and second floors will be equipped with an electronic locking mechanism. Employees will be issued encoded key cards that will permit access to City Hall. Visitors to City Hall will check in at the Information Desk. Visitors will be required to sign in, indicate the time in, the department they wish to visit. This item covers a one-time purchase of equipment. There is a cost of $98 per month for maintenance for nine months. Approve the PURCHASE OF VARIOUS VEHICLES/NEW AND REPLACEMENT utilizing STATE CONTRACT #070-001-99-1 from multi- vendors as awarded by the State, in the amount of $878,565 Mr. Hawkins reported that this is a regular purchase. The purchase of all of these vehicles was budgeted. Approve the PURCHASE OF MOBILE DATA TERMINALS FOR DIRECT ACCESS TO THE CAD SYSTEM, utilizing "sole source" suppliers from Motorola in the amount of $30,272.25 and Cerulean Technologies in the amount of $9,900 for a total purchase amount of $40,172.25 Deputy Chief Immler explained that this purchase would replace some equipment and add some additional equipment. Some of this equipment is for the Fire Department to provide a link with the CAD System. Approve a 'PIGGYBACK" of a BROWARD COUNTY QUOTE FOR THE LINING OF THE 21" SANITARY SEWER PIPE AT NE 6TM, work to be performed by Insituform Technologies, Inc., in the amount of $33,280 There were no questions regarding Item #6. Approve the "UPGRADE TO THE EXISTING T.F.P. PHOTO IMAGING/SOFTWARE AND HARDWARE, utilizing a "sole source/matching existing equipment" for the SOFTWARE, from Pinnacle Technologies, Inc. in the amount of $26,740 and utilizing a GSA CONTRACT for the HARDWARE with Compaq Computer Corporation using a local distributor 4 MEETING MINUTES AGENDA PREVIEW CONFERENCE BOYNTON BEACH, FLORIDA NOVEMBER 10, 1999 Corporate Buying Service in the amount of $12,764, bringing the total amount to $39,504 This upgrade is necessary because it is a direct link into the FBI database. Approve the PURCHASE OF 40 - LAPTOP COMPUTERS AND ACCESSORIES utilizing a GSA CONTRACT with Compaq Computer Corporation using a local distributor Corporate Buying Service for an amount of $94,950 Deputy Chief Immler explained that this purchase would upgrade the computers that are not Y2K compliant. Attorney Cherof pointed out that there was no memo indicating ITS review of this item. Mr. Sugerman explained that 1TS does not review the items for the Police Department. The Police Department has been doing its own computer purchases. A question was raised regarding whether or not it would be a better decision to equip each vehicle with a computer rather than each Officer. Deputy Chief :[mmler explained that it would be more expensive to put one computer in each vehicle because of the type of computer that would be required. The new CAD system and Records Management System will result in a completely paperless system. The Officer will write the report in the computer and transmit it to the Sergeant. The rationale of giving each Officer a computer is that it would enable the Officer to have his/her own e-mail to receive and send e-mail. In addition, there are a few other systems that are coming on-line for property management and personnel. Each Officer will operate those systems. Mr. Sugerman also pointed out that the individual laptop computers would allow each Officer to do things wherever he/she was. C. Resolutions: Proposed Resolution No. R99- Re: Ratification of South Central Regional Wastewater Treatment and Disposal Board action of October 21, 1999: Authorization to expend $10,000 from the Reserve Fund, on an emergency basis, to replace back drive, brushes, drive belts, conveyor, dams and control board There were no questions regarding Item IV-C.1. Proposed Resolution No. R99- Re: Authorizing the Mayor to execute an Interlocal Agreement for the City of Boynton Beach to participate in the Municipal Public Safety Communications Consortium of Palm Beach County MEETZNG MTNUTES AGENDA PREVZEW CONFERENCE BOYNTON BEACH, FLORZDA NOVEMBER 10, 1999 Mr. Hawkins reported that the City is involved with the South County cities of Boca Raton and Delray Beach in what is known as a South County Consortium to deal with public safety. This allows our Police to have communication abilities throughout those cities. There is also a North County Consortium and a Central County Consortium. Through an Interlocal agreement, we are attempting to develop a consortium that will coordinate the three hubs with respect to backbone technology. All consortiums need to discuss this backbone technology. At this point, the consortium is not requesting any money. However, once the backbone components are determined, the cities will decide whether or not they want to be permanent members of the consortium. There are 10 other jurisdictions that have already signed up. Deputy Chief [mmler pointed out that we must be involved to make sure the equities are fairly distributed. Proposed Resolution No. R99- Re: Approving an Agreement for Water Service Outside the City Limits and Covenant for Annexation for Clarence and Gudrun Brown There were no questions with respect to Ttem TV-C.3. Attorney Cherof explained that the City of Boynton Beach requires people outside the City limits to sign an agreement so that when the City is ready and the property is contiguous, they will be annexed into the City. Proposed Resolution No. R99- Re: Authorizing and directing the Mayor and City Clerk to execute three (3) Agreements for Water Service Outside the City Limits and covenant for annexation between the City of Boynton Beach and Michael's Nurseries and Farms, Inc., TPR Associates and .I-G Equities Mr. Sugerman explained that this Water Service Agreement is also a typical agreement; however, it involves 381 ERUs that is equivalent to adding 381 single-family homes. These parties have also signed an agreement for annexation. Proposed Resolution No. R99- Re: Approving the appointment contract between Nicholas Tgwe and the City of Boynton Beach Attorney Cherof said this is the renewal of Mr. Tgwe's annual contract. This contract includes a base wage increase from $46,000 to $49,000 and an increase from one week of vacation time to two weeks of vacation time. This is Mr. Tgwe's first annual renewal. Proposed Resolution No. R99- Re: Accepting a Letter of Credit #BA-416 from BankAtlantic in the amount of $371,200 as surety for construction of the water and sanitary sewer systems for the project known as Cascade Lakes Ltd. (aka Lester PUD Plat 3) MEE'~/NG MZNUTES AGENDA PREVTEW CONFERENCE BOYNTON BEACH, FLORZDA NOVEMBER 10, 1999 There were no questions regarding Item IV-C.6. Proposed Resolution No. R99- Re: Authorizing subordination of encumbrance to property rights - Lawrence Road right-of-way There were no questions regarding Item :[V-C.7 that involves construction of Lawrence Road. Proposed Resolution No. R99- Re: Authorizing the City Attorney to enter into an Appointment Contract with Judy Solomon, Legal Secretary Attorney Cherof advised that .ludy Solomon is a new employee with :LO years of experience who has relocated to Florida from the north. Mr. Lee confirmed for Commissioner Denahan that April Lamons was laterally transferred to U~ilities and that transfer has worked out well. Proposed Resolution No. R99- Re: Confirming the appointment of Michael Haag as Building Code Administrator and authorizing the City Manager to execute a contract on behalf of the City, and adopting the revised position description Ms. Byrne explained that when Mr. Haag was the top candidate, the position was retitled as Building Code Administrator. The job description was altered to take in his current responsibilities in addition to the responsibilities of Deputy Building Official. 10. Proposed Resolution No. R99- Re: Approving the employment contract for Quintus Greene as Department of Development/CRA Director Mr. Hawkins advised that Mr. Greene is currently reviewing the contract. If he agrees, he will return the contract prior to the next City Commission meeting. Mr. Greene intends to be present at the meeting on Tuesday evening. In response to Ms. Byrne, Mr. Hawkins advised that Mr. Greene is required to give 30-days notice to his current employer. If he agrees to the contract with the City of Boynton Beach, he will give notice on November 17th. Mr. Greene will be moving here and should be able to begin working with the City on January 2nd. D. Ratification of Planning & Development Board Action: Quantum Park Master Signage Program (Quantum Park PID) - Request to amend the previously approved PID master plan signage program to allow needed flexibility in tenant signage MEETi'NG MTNUTES AGENDA PREV]:EW CONFERENCE BOYNTON BEACH, FLOR.TDA NOVEMBER 10, 1999 Melear PUD (Southwest corner of Miner Road and Congress Avenue) - Request for master plan modification to increase the maximum allowed height from 25' to 30' for Phases 3A, 3B and 3C Quantum Park Lot 7 - (Quantum Park, Lot #7) - Request for site plan approval to construct a 35,033 square foot industrial building on 2.6 acres Palm Walk ACLF (Southwest 19th Street) - Request for a six months time extension for conditional use approval and concurrency certification ( September 28, 1999 to May 2, 2000) to construct a 48-bed adult living facility to be known as Palm Walk Alzheimer's Facility Mr. Sugerman advised that it would not be necessary to discussion Items IV-D.1 through ~-D.4 since these are items that would be passed on by the Planning & Development Board. However, there was discussion about the number of extensions that have been requested by Palm Walk. Mayor Broening explained that the previous owner requested two or three extensions. Ms. Byrne said this applicant pulled a permit for clearing and grubbing as a result of the Commission's request for action. Commissioner Denahan requested copies of the meeting minutes when this applicant appeared before the City Commission. Those minutes will be provided to each of the Commissioners. Authorizing Change Order #3 in the amount of $2,977 for firesafing the existing horizontal joints of the precasted concrete tee beams, and authorizing Change Order #4 in the amount of $:L0,48:[.65 for installation of additional phone/data jacks in unidentified areas of the building and add six new complete foreman work stations in Meeting Room #119, as originally intended, to complete the scope of work during the current construction project located at 124 East Woolbright Road Mr. Sugerman advised that this Change Order is against a $:L5 million contract. Commissioner Weiland pointed out that in the past, them had been a couple of Change Orders for concrete work. He felt the contractor should be held responsible for those changes since the contractor bid the project knowing the scope of work. Commissioner Weiland requested a reasonable explanation for these additional costs. Mr. Sugerman said it would be necessary to have the project manager provide that explanation. HOwever, he pointed out that some of the changes were additions that were requested by the oty. Commissioner Weiland agreed that the City should be responsible for additions. However, in the case of the concrete work, the City should not be liable or responsible for payment if the contractor missed something. MEETI*NG MTNUTES AGENDA PREVTEW CONFERENCE BOYNTON BEACH, FLOR/DA NOVEMBER 10, 1999 Attorney Cherof recommended that the project manager provide a memorandum as to why these items do not fall into the scope of the contract. Attorney Cherof explained that the City's contracts are very "tight" and are drafted to minimize Change Orders. The contracts do provide for extensions of time to complete work, but in most cases, they do not provide for monetary increases in the contract amount. The exception to that rule would be when the City requires additional configurations or the addition of equipment. Mr. Sugerman pointed out that the back-up information included justification for Change Order #4, but did not include justification for Change Order #3. The project manager will be contacted. Approve Change Order No. 4 in the amount of $5,890 and proceed with final payment of $22,390 to South Florida Utilities for Master Lift Station Rehabilitation 356 and 309. (Total contract price $753,334.97) Mr. Hawkins explained that this Change Order involves a DEP requirement that requires additional work requested by the City. G. Approve disposal of surplus Police lightbars Mr. Hawkins advised that the City is going to a new type of lightbar and this is a request to get rid of the old ones. Mr. Sugerman recalled a discussion regarding setting a price and making them available for purchase. Mr. Hawkins said the Police Department would come back to indicate the interest in these items. Authorize the Finance Department to make payment of $13,800 to Wallace Roberts & Todd for planning of the proposed City Club located at Intracoastal Park There were no questions regarding Item H. Authorize the continuation of the successful Biting Midge Mitigation Project at Mangrove Nature Park (Total cost of the program is $833 per month or $9,996 per year) There were no questions regarding Item I. Approve using $11,209 from the City's Contingency Fund (Account #001-0000- 247-02-04) to pay for the refinishing of the gymnasium floor at Ezell Hester Community Center Mr. Hawkins advised that this floor was damaged by water leaks from the roof. The floor will be refinished and warped wood will be replaced before basketball season begins. MEETTNG MTNUTES AGENDA PREVIEW CONFERENCE BOYNTON BEACH~ FLOR/DA NOVEMBER 10~ 1999 K. Approval of Bills There were no questions regarding Item IV-K. V. crrY MANAGER'S REPORT: At this point, Mr. Hawkins advised that he would not have a report unless an issue arose prior tothe meeting. VI. PUBLIC AUDIENCE: VII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS Project Name: Lowe's Home Center (Postponed until at~er the November 23~ 1999 Planning & Development Board meeting) Agent: Owner: Location: Description: Robert E. Basehart, AICP, Basehart Consulting, Inc. Nayrot Realty, Inc. Southwest corner of 1-95 and Woolbright Road Request to amend the Comprehensive Plan Future Land Use Map from "Industrial" to "Local Retail Commercial" and rezone from Planned Industrial Development District (PID) to Community Commercial (C-3) This item would remain on the table. VIII. BIDS: None IX. DEVELOPMENT PLANS: None X. NEW BUSINESS: Approve the continuation of the existing policy of renewing current golf course permit holders only thereby not opening up permits to new individuals (TABZ£D TO NO V~MB~R .~ 6r~) Mr. Hawkins advised that this item was tabled and staff's position is very specific in the back-up memorandum. Commissioner Weiland pointed out that Mayor Pro Tem Sherman requested additional information from staff. He asked if that information would be provided prior to the meeting. 10 MEETI'NG M?NUTES AGENDA PREVIEW CONFERENCE BOYNTON BEACH, FLOI~DA NOVEMBER 10~ 1999 Mr. Sugerman advised that it was his impression that Mayor Pro Tem Sherman was gathering that information from the community. Select one or more City Commissioners to renegotiate the terms of the Tnterlocal Agreement with Palm Beach County for Boat Club Park improvements and :[ntracoastal Park development Mr. Hawkins reported that the City received $2,625,000 in grants. Part of that money ($750,000) was for Boat Club Park and the remainder was for the development of the 10-acre site. That grant will expire in March 2000. Staff recommends that if we want to take more time to deal with this issue, we will have to go to the County Commission because the County Parks staff will remain very strict with respect to the Tnterlocal Agreement language. Without activities on these sites, it is necessary to go to the legislative body to determine whether or not we can get an extension on the grant and under what conditions that extension would be granted. Staff recommends that the Commission appoint a member to approach the County Commission to set those negotiations. This is not a CRA issue. Tt is a Commission issue. Vice Mayor Tillman said the CRA moved to accept a mixed use and asked staff to bring back something about how this should look and how it would appear. There was a directive, but Vice Mayor Tillman could not recall the exact tone of the directive. Mr. Hawkins explained that before staff can bring back specific information about how a mixed use would look like, there is another step required. That step would include amending the designated land use for that park site because it is currently designated "Recreation & Park". Staff wants the Commission to see what that process entails before staff begins developing any type of information on what should go in this area. This process needs to be clearly understood before staff spends a great deal of time doing due diligence on a possible mixed-use project. Vice Mayor Tillman said staff needs to recognize the Commission's position. The Commission's position is to have policy acted upon. The Commission has the right to ask staff to develop information for its purpose. Staff must respond to what the Commission wants. Staff must move forward with the directive that came from the CRA. He recommended that staff review those meeting minutes. Mayor Broening pointed out that the Commission couldn't make a decision if they do not have information. They need to understand the concept. Tt doesn't make sense to go through a land use process unless there is an understanding of the issue. Commissioner Weiland advised that he read an article that said if Mary McCarty did not hear from Boynton by December, that money would go to Lake Worth. il MEETt'NG M1'NUTES AGENDA PREVIEW CONFERENCE BOYNTON BEACH, FLORZDA NOVEMBER 10, 1999 Mr. Hawkins advised that Ms. McCarty is one of seven Commissioners. Mr. Echelman, County Parks Director, has a deadline for execution of that grant. We need to go back to the County to let them know that we are doing something in order to keep the grant alive. When Mayor Broening requested a copy of the Interlocal Agreement, Mr. Hawkins advised that it was included as part of the back-up material. Commissioner Denahan felt it would be helpful if the Commissioners could read the agenda information prior to this agenda preview conference. Mr. Sugerman pointed out that a request for project extension would be required by December 17t~ if the project would not be completed by IVlarch 18, 2000/ Review and Consideration of the pre-application(s) received, for submittal to Palm Beach County, Department of Economic Development, under the Round ~[T! Core Grant Program Mr. Sugerman reported that one application was received from Scully's Market and one from Tnvestments, Ltd. doing business as Yachtsman's Plaza. The applications were filed in a timely manner and there is a critique sheet included in the backup. Each of the applications has deficiencies. Those deficiencies are outlined and Mr. Sugerman recommends moving forward subject to receipt of the "cure" on all of the deficiencies. Attorney Cherof reminded the Commissioners that Tnvestments, Ltd. houses one of the most disruptive businesses in Boynton Beach at the current time. Approve Special Event Permit for The Ritz-Carlton, Palm Beach Annual Employee Picnic on November 20, 1999 There were no questions with regard to this item. Xl'. LEGAL: A. Ordinances - 2nd Reading - PUBE[C HEARTNG Proposed Ordinance No. 099- Re: Amending the City Code of Ordinances, Chapter 2, Article V~T, Sections 2-:L16 to 2-122 pertaining to the Advisory Board on Children & Youth There were no questions regarding this item. B. Ordinances- Ist Reading None C. Resolutions: 12 MEETZNG MZNUTES AGENDA PREVZEW CONFERENCE BOYNTON BEACH, FLORZDA NOVEMBER 10, 1999 Proposed Resolution No. R99- Re: Supporting permanent and consistent funding for Regional Planning Councils There were no questions regarding this item. D. Other: 1. Ratification of Code Compliance Board action: Reduce the fine in Case #98-3157 (4:L5 NW 9th Avenue) from $7,500 to the administrative costs of $634.12 Reduce the fine in Case #97-1639 (445 North Federal Highway) from $13,300 to the administrative costs of $730.15 Cg Reduce the fine in Case #96-4642 (101 NE 18th Avenue) from $2,150 to the administrative costs of $922.21 Reduce the fine in Case #99-760 (45 NW 9th Avenue) from $3,150 to the administrative costs of $634.12 There were no questions regarding these items. XII. UNFINISHED BUSINESS: A. Selection of a Search Consultant (7.ABZ£D 7'0 NOV£MB£R .Z6z'N) Commissioner Weiland thanked Attorney Cherof for providing a list of job search consultants. Commissioner Weiland spent a great deal of time contacting seven different firms to ask each one to provide the Commission with a proposal of what they are willing to offer as their service. Commissioner Weiland said he was promised that the Commissioners would be provided with information by this Friday afternoon. Two of the proposals might not arrive until Monday. Commissioner Weiland said he asked the companies to mail the proposals directly to each Commissioner. Two of the firms will mail the packets to the City Clerk's Office and they will be placed in the Commissioners' mailboxes so that they can be reviewed over the weekend. Commissioner Weiland requested that the item under Unfinished Business include what part the Commission would take in the City Manager search and the possibility of selecting a search firm after the discussion. Mr. Hawkins said the wording of the item under Unfinished Business would be changed accordingly. Attorney Cherof advised that someone at the Florida League of Cities provided one additional name. That name is .lim LaRue who served at the City of Boynton Beach in a consulting Assistant City Manager position. He performed the search for the incumbent Assistant City ]3 MEETZNG MZNUTES AGENDA PREVZEW CONFERENCE BOYNTON BEACH, FLORZDA NOVEMBER 10, 1999 Manager and is working for us on the EAR. His phone number is (914) 334-3366 in Fort IVlyers, Planning & Management Services. ](III. OTHER: · Commissioner Weiland requested that staff include an additional item under"New Business" of "Adding Fluoride to the Drinking Water". This will be Item E. Mr. Sugerman requested that the Commission open the discussion of this item on Tuesday evening since staff would only be able to put together minimal information. · Commissioner Denahan requested the addition of Ttem F under "New Business". The item will be "County Funded Cultural Plan and Workshop". Vice Mayor Tillman referred back to Item XI-C.1. He explained that the reason this issue came up is that the MPO, when you review the Charter and what they actually do, you will see they are two different things. Much of the money that comes from MPO is from grants. The money should be divided into two categories: (1) discretionary funds and (2) grant funds. There has been discussion on what the Charter is for the MPO. Tt is important to look at the MPO before we support the Resolution. Mr. Hawkins advised that staff would contact the lobbyist's office to gain more insight on this isSue and will secure a copy of the MPO Charter. · Vice lVlayor Tillman asked if there could be a discussion of the park issue on Tuesday evening and was advised that the issue would be raised in relation to the grant funds. With respect to the issue of fluoridation, Mr. Sugerman explained that the purpose of the agenda preview conference is to review the agenda as prepared, get clarification of issues on the agenda and to see if it is possible to add items to the agenda. If the issue of fluoride was "walked" onto the agenda next Tuesday, Mr. Sugerman would have to advise that he needed between 30 and 60 days to bring back information to the Commission. He is not comfortable trying to present anything on Tuesday night since he would not have time to prepare a report considering the fact that it was Wednesday at 5:00 p.m. and we would be celebrating a holiday (Veterans Day) tomorrow. Mr. Sugerman said the only thing he could present on Tuesday night would be what he has already presented in the past: Fluoridation is possible. Fluoridation is simple. Fluoridation is easy. The equipment could be purchased and installed. Tt needs to be permitted. Fluoride can happen. If the Commission wants a more detailed report such as contacting the American Medical Association to get their opinion on fluoridation, he would need 30 to 60 days. If local dentists should be contacted for 14 MEETZNG MINUTES AGENDA PREVIEW CONFERENCE BOYNTON BEACH, FLORIDA NOVEMBER 10, 1999 their opinions, he would need additional time. We could fluoridate the water within 30 days and the State of Florida would encourage the fluoridation. Tf the Commission directs staff to fluoridate the water, it could be done within 30 days. However, if the Commission wants research on the pros and cons of fluoridation, Mr. Sugerman would need 30 to 60 days for research. Mr. Sugerman recommended that the item on the agenda read as follows, "Commission's Desire to Move Forward on Fluoridation". Mayor Broening would like information on the number of cities that are fluoridating their drinking water. Vice Mayor Tillman pointed out that staff should not present information that is one-sided because there are people who do not want fluoride in their drinking water. He wants to hear the pros and cons of the issue. Attorney CherOf recommended using the public forum concept since there are advocates who can provide information on both sides. Mr. Hawkins pointed out that Boca Raton spent one half of an evening on this issue. Attorney Cherof urged the Commission to limit the presentation to one hour for the pros and one hour for the cons. Anything more than that would be repetitive. · Commissioner Denahan said she received a letter from Inlet Cove Association and pointed out that the City Manager has been responding to the Public Audience questions in writing. She asked if a response was sent regarding the October 31st letter. Mr. Hawkins responded affirmatively and advised that he does not want to respond publicly regarding this letter. There will be a meeting next week among the City Manager, City Attorney, Chief of Police, Mr. Edwards and other interested parties. XIV. AD3OURNMENT: ATTEST: Cit~Clerk //D~puty City Clerk t J(Two Tapes) There being no further business, the meeting properly adjourned at 6:30 p.m. Mayor Pro Tem Commissioner t5