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Minutes 10-06-98MEE'FZNG MI'NUTES REGULAR CZTY COMM1'SSTON BOYNTON BEACH~ FLORZDA OCTOBER 6, '1998 Vice Mayor Jaskiewicz requested the addition of Item X-B, "Report on Washington Fly-In with regard to HUD Meeting on Boynton Terrace and the Senior Center". Mayor Taylor requested the addition of Item V.B., "A Crawl Designation Request". Attorney Cherof requested the addition of Item IV-C.15, a Resolution ratifying the hiring of Nicholas Igwe, as Assistant City Attorney. Attorney Cherof introduced Mr. Igwe. Attorney Cherof requested the addition of Item XI-D.2, "Approval of Final Plat for Summers Mill PUD". City Manager Willis corrected Item IV-C.3. The grant amount should be listed as $62,500 rather than $62,000. Commissioner Denahan requested that Item IV-B.1 be removed from the Consent Agenda for discussion. She also requested that Item D.3 be removed for discussion. Vice Mayor Jaskiewicz requested the addition of Item III-A.2, "Next Meeting of the Ad Hoc Committee on Landscaping/Signage". Commissioner Titcomb requested that Item IV-D.4 be removed from the Consent Agenda for discussion and presentation. Mayor Taylor confirmed with Attorney Cherof that a tabled Consent Agenda item would remain on the table even if the Consent Agenda were approved as long as there is no motion to remove it from the table. 2. Adoption .~ Mayor Pro Tem Tillman moved to approve the agenda as amended. seconded the motion that carried unanimously. Commissioner Denahan II. ADMINISTRATIVE: A. AcCept resignation of Bruce Black, Regular Member, Recreation & Parks Board Motion Vice Mayor Jaskiewicz moved to accept the resignation. Mayor Pro Tem Tillman seconded the motion. Commissioner Denahan thanked Mr. Black for the service he provided on the Recreation & Parks Board. The motion carried unanimously. B. Appointments to be made: MEE'rZNG MTNUTES REGULAR CI-I'Y COMMTSSI'ON BOYNTON BEACH~ FLOR/DA OCTOBER 6, 1998 Appointment Length of Term To Be Made Board Expiration Date I Titcomb Bldg. Bd. Of Adj. & Appeals Alt 1 yr term to 4/99 II Denahan Code Compliance Board Alt 1 yr term to 9/99 I Titcomb* Code Compliance Board Alt 1 yr term to 9/99 II Denahan Education Advisory Board Stu 1 yr term to 4/99 I Titcomb* Cemetery Board Alt 1 yr term to 4/99 III Jaskiewicz Children & Youth Advisory Bd. Stu/Reg 1 yr term to 4/99 I Titcomb Community Relations Board Reg 3 yr term to 4/99 II Denahan Community Relations Board Reg 3 yr term to 4/00 IV Tillman Recreation & Parks Board Reg 3 yr term to 4/99 TABLED-3 TABLED-3 Commissioner Titcomb appointed Beth Miller as a Regular member of the Community Relations Board. Motion Vice Mayor Jaskiewicz moved to approve the appointment as stated and table all remaining appointments. Mayor Pro Tem Tillman seconded the motion that carried unanimously. III. ANNOUNCEMENTS & PRESENTATIONS: A. Announcements: Due to Election Day on Tuesday, November 3rd, the first City Commission Meeting in November will be held on WEDNESDAY, NOVEMBER 4, 1998 Mayor Taylor made the announcement. 2. Next Meeting of Ad Hoc Committee on Landscaping/Signage Vice Mayor Jaskiewicz announced that the next ad hoc committee meeting would be held on October 19th in the West Wing Conference Room. The meeting held on September 27th was very productive. Everyone is welcome to attend. B. Presentations: 1. Proclamations: a. "Florida City Government Week" - October 18-24, 1998 Mayor Taylor read a Proclamation declaring the week of October 18th through 24th as "Florida City Government Week". MEETTNG MZNUTES REGULAR cz'rY COMMTSSTON BOYNTON BEACH~ FLORTDA OCTOBER 6~ 1998 b. "National Red Ribbon Celebration" - October 20-23, 1998 Mayor Taylor read a Proclamation declaring October 20th through 23~d as "National Red Ribbon Celebration". c. "Election Proclamation"- November 3, 1998 Mayor Taylor read a Proclamation declaring November 3rd as "Election Day". d. "National Domestic Violence Awareness Month - October, 1998 Mayor Taylor read a Proclamation declaring October, 1998 as "National Domestic Violence Awareness Month". 2. United Way Campaign Presentation - Rod Macon, Campaign Chair Rod Macon, Campaign Chair, extended the United Way's appreciation and gratitude to the employees of the City for their participation in this worthy cause. As a result of the 1997/98 campaign, the City of Boynton Beach raised $25,785. This was a 19% increase over the previous year's campaign. For several years prior to last year, the City of Boynton Beach ranked #2 in terms of dollars raised by municipalities within Palm Beach County. Last year's campaign put the City of Boynton Beach at #1. The City of Boynton Beach has set its goal at $28,000 for the 1998/99 campaign. Mayor Taylor accepted a plaque from Mr. Macon on behalf of the employees and acknowledged that the United Way touches many people's lives. Presentation to the City Commission by the We Change Foundation - Requested by Commissioner Jamie Titcomb At the presenters' request, this presentation was postponed until the next regular meeting to be held on Tuesday, October 20th. IV. CONSENT AGENDA: A. Minutes: 1. Regular City Commission Meeting of September 3, 1998 Motion Commissioner Titcomb moved approval. carried unanimously. Vice Mayor Jaskiewicz seconded the motion that Special City Commission Meeting of September 15, 1998 MEE'r~NG PlTNUTES REGULAR CITY COHMZSSTON BOYNTON BEACH~ FLORZDA OCTOBER 6~ 1998 Motion Commissioner Titcomb moved approval. Mayor Pro Tem Tillman seconded the motion that carried unanimously. Regular City Commission Meeting of September 15, 1998 Motion Commissioner Titcomb moved approval. Commissioner Denahan seconded the motion that carried unanimously. Bids - Recommend Approval - All expenditures are approved in the 1998-99 Adopted Budget Award the bid for "ANNUAL CONTRACT FOR THE SUPPLY AND INSTALLATION OF WATER SERVICE CONNECTIONS AND RESTORATION" to Aloha Plumbing, Inc. of Boynton Beach, FIodda with an estimated annual expenditure of approximately $120,000 to $140,000 At Commissioner Denahan's request, Item B-1 was removed from the Consent Agenda for discussion. Approve a one-year extension for the "ANNUAL CONTRACT FOR OFFICE SUPPLIES" bid to Corporate Express and OfficeMax with an estimated annual expenditure of $200,000 Award "ANNUAL CONTRACT FOR HARDWARE SUPPLIES" to various vendors per staff's recommendation with an estimated expenditure of $125,000 as follows: Industrial Supplies Action Bolt and Tool Granger IMA Tool Home Depot Alexander Battery C. Resolutions: Proposed Resolution No. R98-157 Re: Approving an agreement for water service outside of the City limits for Mr. Robert Royall Proposed Resolution No. R98-158 Re: Supporting Revision #10 to the Florida Constitution and encouraging our citizenry to vote "Yes" to this revision Proposed Resolution No. R98-159 Re: Authorizing the application of a subgrant for Highway Safety Funds through the Department of Highway t4EETt'NG F,1TNUTES REGULAR CI'TY COMIfll'SSTON BOYNTON BEACH,, FLORTDA OCTOBER 6~ 1998 o 10. 11. 12. Safety for the purchase of in-car video cameras and a utility trailer for use by the Traffic Unit Proposed Resolution No. R98-160 Re: Approving a water service agreement for Levitt Homes, Incorporated to serve 700 dWelling units Proposed Resolution No. R98-161 Re: Approving the application for Palm Beach County Emergency Medical Service Grant Funds Proposed Resolution No. R98-162 Re: Reducing the Letter of Credit for Citrus Park aka Boynton Estates from $145,977.33 to $45,977.33 conditioned upon submission of a replacement Letter of Credit to the City within 30 days of Commission approval in conformance with City Land Development Regulations as certified by Engineer of Record Douglas R. Taylor, P.E. of CCL Consultants, Inc. and accepted by the Boynton Beach Utilities and Development Departments Proposed Resolution No. R98-163 Re: Authorizing the Mayor and City Clerk to execute an interlocal agreement between Palm Beach County and the City of Boynton BeaCh providing authority to the County to enforce County Ordinance 97-56 within the City Limits Proposed Resolution No. R98-164 Re: Accepting a Letter of Credit No. SB13493-98 from South Trust Bank, N.A., in the amount of $52,000 for the Knuth Gas and Oil project Proposed Resolution No. R98-165 Re: Confirming the appointment of Al Kim as Superintendent of Sanitation of the City of Boynton Beach and authorizing the City Manager to execute an appointment contract on behalf of the City with Al Kim Proposed Resolution No. R98-166 Re: Confirming the appointment of Doug A. Solomon as Technical Services Manager in the Police Department, approving the job description for Technical Services Manager, and authorizing the City Manager to execute an appointment contract on behalf of the City with Doug A. Solomon Proposed Resolution No. R98-167 Re: Confirming the appointment of George Mantell as Street Supervisor of the City of Boynton Beach and authorizing the City Manager to execute an appointment contract on behalf of the City with George Mantell Proposed Resolution No. R98-168 Re: Confirming the appointment of Hanna Matras as Economic Research Analyst in the Development Department of the City of Boynton Beach and authorizing the City Manager and Mayor to execute an appointment contract on behalf of the City with Hanna Matras M EE'I"ZNG M'rNUTES REGULAR CITY COMMZSS'rON BOYNTON BEACH, FLOR.I:DA OCTOBER 6, 1998 13. Proposed Resolution No. R98-169 Re: Approving and ratifying the collective bargaining agreement between the City of Boynton Beach and the Boynton Beach Association of Firefighters, IAFF Local 1891, for the contract term commencing October 1, 1997 through September 30, 1998 and authorizing the Mayor to execute a Letter of Understanding accompanying said contract bargaining agreement 14. Proposed Resolution No. R98-170 Re: Authorizing and directing the Mayor and City Clerk to execute an interlocal agreement between the City of Boynton Beach and the Solid Waste Authority of Palm Beach County, providing for municipal recycling and grant management 15. Proposed Resolution No. R98-171 Re: Ratifying the hiring of an Assistant City Attorney and authorizing the Mayor and City Attorney to enter into an appointment contract with Nicholas I. Igwe Item IV-C.15 was added to the Consent Agenda during agenda approval. D. Ratification of Planning & Development Board Action: Orchard Landing (M. Jeffrey Semko) - East of US #1 approximately 185' south of Golf Road - Request for variance approval to allow a 75' reduction from the required 100' minimum lot frontage requirement; a reduction to 25', in preparation for construction of 20 condominium units on flag-shaped parcel (TABLED ON 9/15/98- KEEP ON TABLE UNTIL 11/4/98) Stor-AII - North of Boynton Beach Boulevard, west of 1-95 on Industrial Way - Request site plan approval to construct an 84,830 square foot self- service storage facility on a 4.353 acre parcel of land - TABLED TO 10/06 Fidelity Federal - (2505 Woolbright Road; norl:heast corner of Woolbright Road and Congress Avenue) - Lindsey Walter, Kilday and Associates, Tnc. - Request for site plan approval to construct a 4,200 square foot bank building and Associated parking on a 1.02 acre parcel of land. At Commissioner Denahan's request, Ttem D.3 was removed from the Consent Agenda for discussion. .. Auto Care Centers of America (Southeast corner of Woolbright Road and Congress Avenue) - Annette Stauffer, Sign Craft - Request approval for sign program ( TABLED TO.~O/O~ At Commissioner Titcomb's request, Item D.4 was removed from the Consent Agenda for discussion. MEE'rZNG MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA OCTOBER 6, 1998 Approve request submitted by Barnes & Noble, Baits Real Estate, and International Art Resource, Inc., to hold a Festival and Arts and Crafts Show on January 23-24, 1999 between the hours of 10:00 a.m. and 5:00 p.m. in the parking area of the Boynton Commons Shopping Center at the corner of Congress Avenue and Boynton Beach Boulevard Approve Change Order #5 in the amount of $13,602.75 to Mouw & Associates, Inc., for additional electrical work at the 1913 Schoolhouse Museum Approve the purchase of a scoreboard and bleachers for Ezell Hester, Jr. Park using funding from the Recreation Dedication Reserve Account #641-000-1- 473.60. Bleachers to be purchased from Outdoor Aluminum at a cost of $18,198 under SNAPS agreement #805922, and the scoreboard to be purchased from Scoreboard Enterprises at a cost of $5,995 This item was removed from the Consent Agenda for discussion. Motion Mayor Pro Tem Tillman moved to approve the Consent Agenda with the exceptions of Items IV- B.1, IV-D.3, IV-D.4, and with the corrected grant amount of $62,500 in Item IV-C.3. Commissioner Denahan seconded the motion that carried unanimously. CONSENT AGENDA ITEMS FOR DISCUSSION: Award the bid for "ANNUAL CONTRACT FOR TH£ SUPPZ Y AND XNSTAZLA T~ON OF WATER SER VXCE CONN~ON~ AND R~O~ON" to Aloha Plumbin~ Znc. of Boynton Beac~ Florida wi~ an e$timated annual expen~'ture of appmximately $~2~ooo to $~4~ooo Commissioner Denahan noted that only one contractor submitted a bid for this contract. She inquired as to the identity of our current plumbing contractor. Bob Kenyon advised that we had a contract with Gosline Plumbing of Riviera Beach for the past two years. They did not complete their contract. There is a Purchase Order in the amount of $9,500 to cover emergency work at a number of locations throughout the City. That work is still pending and no funds have been approved. With respect to the contract on the agenda, advertisements were mailed to more than 80 bidders and Mr. Kenyon followed up with telephone calls to 13 plumbing contractors seeking their participation. We received only one bid. In response to Commissioner Denahan, Mr. Kenyon explained that Aloha Plumbing is currently providing service to the City and although he may have received an invoice from them, he has not yet approved payment. He is not completely satisfied with their work and will not sign off until the work is completed. Aloha has provided services to the City on North Road that was satisfactory. MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA OCTOBER 6, 1998 Commissioner Denahan pointed out that these installations cost the City $540 per household and the contract could be worth up to $140,000. She recommended offering homeowners an incentive to do their own work. She explained that the cost of 80' of pipe is approximately $8.00 from The Home Depot. Mr. Kenyon agreed that the materials for this project are very inexpensive and the labor is performed with day laborers. However, a licensed plumber is required to make the repairs on private property. Mr. Kenyon agreed with Commissioner Denahan's suggestion to offer homeowners an incentive since this would eliminate the need for a licensed plumber, would pass the responsibility for the line back to the homeowners and the City would not have to get easement agreements from the homeowners. Mr. Kenyon explained that the City is not permitted to give away free services. However, we could give water in lieu of services. Mayor Pro Tem Tillman requested clarification with respect to the value of farming out this project. Mr. Kenyon explained that the entire project would cost in excess of $10 million when it is complete. This project includes installing 6" mains in the front of the homes. The City is also eliminating the 2" galvanized lines in the rear easements. There are several areas in the City with minimal amounts of water and pressure and others that are receiving unacceptable levels of iron in the water. Also, at the present time, there are more than 5,000 homes with water meters located inside of fenced-in yards. The Meter Readers have to contact these property owners in order to read the meters. Commissioner Titcomb questioned whether or not this work could be performed with Public Works or Utilities crews at cost savings. Mr. Kenyon pointed out that we would need a licensed plumber on staff. Mr. Sugerman added that it would be possible to have City staff do this work. However, we would have to hire employees who would be paid traditional wages and fringe benefits. There are not enough meter replacements to make this cost effective. Commissioner Denahan supports this infrastructure improvement project. Her only suggestion is to offer an incentive to the homeowners for doing their own work. She recommended offering the homeowners $200 to dO their own work. Mr. Kenyon agreed to take this suggestion under advisement. Motion Commissioner Denahan moved approval of the contract on the Consent Agenda, Item B.1. Mayor Pro Tem Tillman seconded the motion. Commissioner Titcomb questioned why we are having such a difficult time attracting contracting companies to do this type of work for the City. Mr. Kenyon did not have a definite response but pointed out that there is a building boom at the present time that would be more profitable than this project. In addition, this project is an unknown. In the older neighborhoods, there is a lot of creative plumbing. The plumber would be responsible for taking care of those situations. HEETTNG F,1ZNUTES REGULAR CTTY COHH'rSSZON BOYNTON BEACH, FLORTDA OCTOBER 6, 1998 Mayor Taylor confirmed with Mr. Kenyon that the City would be able to hold the contractor to the quality of work and materials. We would not be able to hold the homeowners liable if thero is a problem. Mr. Kenyon explained that Utilities' responsibility ends at the meter. The motion carried unanimously. Mr. Sugerman advised that no City funds are being used for this project. The funds being used are generated from the revenues of the Utilities system. MAYOR TAYLOR PASSED THE GAVEL TO VICE MAYOR JASKIEWICZ. Motion Mayor Taylor moved to reconsider the Consent Agenda and to pull Item "G" for discussion. Commissioner Denahan seconded the motion that carried unanimously. B. 15. Proposed Resolution No. R98-171 Re: Ratifying the hiring of an Assistant City Attorney and authorizing the Mayor and City Attorney to enter into an appointment contract with Nicholas I. Igwe Attorney Cherof read Proposed Resolution No. R98-171 by title only. Motion Vice Mayor Jaskiewicz moved to approve. Mayor Pro Tem Tillman seconded the motion that carried unanimously. F~deh'ty Federal- (2505 Woo/bright Road/ northeast corner of Woolbright Road and Congress Avenue) - Lindsey Walter! K~lday and Assoc/ate$~ Inc. - Request for site plan approval to construct a 4~200 square foot bank building and associated parking on a 1. 02 acre parcel of land. Commissioner Denahan requested that the applicants advise the Commission of the species that would be substituted for the Lantana Camara, and asked the applicants if the "overlandscaping" could be that the trees could be placed closer than zt0' apart. Kieran Kilday, representing the petitioner, advised that he submitted an updated landscape plan. The applicant is adding additional .latropha (Perogrina) between the trees. This species is more shrub-like but ranges in height between 6' and 7' and is a red-flowering shrub. Liriope will be planted underneath as an additional base plant around the frontage of the site. The ground cover was replaced, but Mr. Kilday was unable to announce the species since it was only indicated on his notes with initials. Motion. 10 MEETZNG MI'NUTES REGULAR CI'TY COMMI'SSI'ON BOYNTON BEACH~ FLORZDA OCTOBER 6,, 1998 Commissioner Denahan moved to approve Consent Agenda Item D.3. Vice Mayor .laskiewicz seconded the motion that carried unanimously. Auto Care Centers of America (Southeast corner of Woo/bright Road and Congress Avenue) - Annette Stauffer! Sign Craft - Request approval for sign program (TABLED TO 10/06) Commissioner Titcomb requested information from the applicant since this item has been controversial. He pointed out that the trend has been to use monument signs along Congress Avenue and questioned the reason why this sign is a pole~type sign. Motion Mayor Pro Tem Tillman moved to remove this item from the table. Commissioner Denahan seconded the motion that carried unanimously. Annette Stauffer of Sign Craft and Gerald Burson, President of the Company, approached the podium. Ms. Stauffer displayed graphics that depicted the originally proposed sign. When staff requested changes, new graphics were presented to the Planning & Development Board two weeks ago. The new proposal meets staff's recommendations. Commissioner Titcomb explained that although the buildings on this site have been controversial, in his opinion, they are very handsome. He felt the pole signs were not compatible with the buildings. The new drawings submitted this evening indicate a pleasant change to a monument sign. Ms. Stauffer explained that the smaller of the two signs located on Woolbright Road is 14'-6". The larger sign on Congress Avenue has been reduced to 18'-6" in response to staff's recommendation to reduce the sign to less than 20'. Staff also requested that the applicant reduce the width of the sign from 12' to 11'. The secondary sign has been reduced by 3'. Maurice Rosenstock, One Villa Lane, a member of the Planning & Development Board, congratulated Lube Connection for the reduction in this sign. While sign appearance is a subjective opinion, Mr. Rosenstock recommends that the color combinations be limited to blend together. If the City allows everyone to put their Iogos on signs regardless of the colors of those Iogos, a serious problem will be created in this City. In response to Mice Mayor Jaskiewicz, Mr. Rumpf explained that the Community Design Plan has a limitation on colors. In the past, that restriction has been placed on the building signage itself. This sign conforms to those requirements with the exception of the color blue that replaces the color black. That change is positive and does not conflict with our Code requirements. Mr. Rumpf pointed out to the Commissioners that the sign listed on the agenda is the former sign. Staff has not yet reviewed the revision. Mr. Rumpf reviewed the proposed change with the petitioner just prior to this meeting and at a cursory glance, it appears to meet the additional restrictions placed on it by staff. MEE'DZNG MTNUTES REGULAR cz'rY COHHTSSTON BOYNTON BEACH, FLORTDA OCTOBER 6, 1998 Mr. Burson advised that the petitioner has worked very hard to give the City a very attractive complex. There will be concrete instead of blacktop throughout the project. This signage will be controlled to maintain the integrity and dignity of the property. Mayor Taylor feels a great deal can be done with landscaping. He requested that the petitioner do the best job possible with shrubbery to maintain the integrity of the Congress Avenue corridor. Mayor Taylor is pleased with the changes that were made. He would not support a motion that would approve the sign that is~on the agenda, but he would support a motion to approve the revised sign. Attorney Cherof explained that Exhibits #1 and #2 (handed out this evening) must be incorporated into the motion and be made part of the record. Commissioner Titcomb is very pleased with the correction on this project. He questioned whether or not the City has a condition with respect to the number of colors in conjunction with a project and its signs. Mr. Rumpf explained that what is currently in the Code has been applied to the building signage - not freestanding signs. Commissioner Titcomb recalled extensive discussions with the petitioners at Woolbright Place regarding colors and signage for multiple tenants to create an overall look. He questioned whether or not there could be a monochromatic approach to this sign or a limitation. Mr. Rumpf explained that the petitioner has stated that the colors will be limited to those depicted on the exhibits. The future tenants will be advertised with the color blue. Mayor Pro Tem Tillman feels the language needs to be changed so that the City dictates how a sign will appear. Ms. Stauffer agreed that no other colors would be introduced. The future tenants would have to be blue copy on white background panels. Red is being left as an option. Attorney Cherof said he is not clear on what was expressed on this condition. He questioned whether the tenant section would be consistent in color or variable in color. That needs clarification and he recommended expressing this in a condition of approval that the tenant portion of the sign be all one color. Commissioner Denahan can support this project and suggested that revision of the Ordinance be addressed at the October 19th ad hoc committee meeting. Commissioner Titcomb did not feel that would be the appropriate time to address the Ordinance. Vice Mayor .laskiewicz feels prior to addressing this issue at a workshop meeting, there should be a meeting with all people involved including staff who could provide recommendations to the Commission. At the present time, the ad hoc committee is trying to develop some minimum standards for landscaping of existing buildings. Signage will be addressed at a later date following strong recommendations from staff. MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLOI~TDA OCTOBER 6, 1998 Mr. Rosenstock stated the Auto Care sign has too many colors. He recommended that the Commission require the developer to use only one additional color for the remainder of the tenants who would be occupying space on the sign. Motion Commissioner Titcomb moved approval subject to staff review of the exhibits tonight, the monument sign versions designated as Exhibits I and 2, with the two stipulations of a full review by staff on both measurements and layout of these signs as well as the stipulation of the choice of one color only for all tenant infill plaques in the remaining slots (i. e., the blue). Commissioner Denahan seconded the motion. Vice Mayor Jaskiewicz appreciated the work done by the applicants to revise this plan. She further thanked the Planning & Development Board members for their perceptiveness in realizing the original sign was not suitable for the building. She is pleased with the end product. Attorney Cherof pointed out that there were seven slots shown on the exhibits that did not indicate "future tenants". For the purposes of the motion, he explained those slots should be included in the motion. Commissioner 'l~tcomb explained that his motion implied that those spaces were for future tenants and they must be in compliance with the "one color rule". Mayor Taylor requested that the record reflect the fact that all future tenant signs would be advertised on the sign in the one color. The motion carried 5-0. Approve the purchase of a scoreboard and bleachers for Ezell Hester, Jr. Park using funding from the Recreation Dedication Reserve Account #641-000-1-473.60. Bleachers to be purchased from Outdoor Aluminum at a cost of $~8,~98 under SNAPS agreement #805922, and the scoreboard to be purchased from Scoreboard Enterprises at a cost of $5,995 Mayor Taylor is in favor of the scoreboard at Hester Park, but is concerned about the cost of approximately $:[2,000 to purchase the scoreboard and install it. He questioned whether or not this item was put out for bid. John Wildner, Parks Superintendent, said staff did many comparisons with respect to the scoreboard and the one that is recommended was selected by P.A.L. Scoreboards can cost as little as $1,500 and as much as many thousands of dollars more than the one recommended. ]:nstallation of the scoreboard is expensive from an outside contractor, but staff is confident Facilities Management would be able to do some of the work in an effort to reduce the cost of installation from the original estimate. Mr. Wildner confirmed that this scoreboard is much smaller than any scoreboard that would be found at area high schools. 13 MEE'r~NG MINUTES REGULAR CZTY COMMISSION BOYNTON BEACH, FLOI~DA OCTOBER 6~ 1998 Tn response to Commissioner Denahan, Mr. Wildner explained that we would not be able to sell enough product to justify a donation of a scoreboard from Coke or Pepsi. Staff has pursued other avenues without any luck. There are no other venues left at this point. Commissioner Denahan will support this expenditure of funds because she believes having the scoreboard will result in better participation from the community. Motion Mayor Pro Tem Tillman moved to approve. Commissioner Titcomb seconded the motion. Vice Mayor .laskiewicz is hopeful staff will continue to investigate the possibility of providing the installation in order to keep the costs down. The motion carried unanimously. V. CITY MANAGER'S REPORT: A. Neighborhood Partnership Program with Chapel Hill Motion Commissioner Titcomb moved to approve this expenditure. Commissioner Denahan seconded the motion. Commissioner Denahan was of the opinion that a requirement of the partnership program was the formation of a neighborhood association. Hank Ackermann, Neighborhood Project Specialist, said the association does not have to be a formal association. Neighborhoods sometimes band together to undertake a particular project. Tn this particular case, only $1,000 of assistance was required from the City and there are people who are willing to take responsibility for the planting of the landscape material. Commissioner Titcomb thanked Stella Rossi, Dottie Cox, Peg Heffernan, and Bob .lohnson for their assistance in seeing this project to fruition. He pointed out, however, the County right-of- way to the east is grossly overgrown. Stella Rossi, 625 Whispering Pines Road, thanked everyone involved in this project. The use of native plants will require attention for a few months because of the lack of water in the area. Mrs. Rossi will address the issue of the right-of-way with the County. The motion carried unanimously. B. Crawl Designation Mayor Taylor read the following letter into the record: 14 MEETZNG MTNUTES REGULAR CTTY COMMTSSZON BOYNTON BEACH~ FLORZDA OCTOBER 6, 1998 "Dear Ms. Willis: We represent the owners of a 106 acre vacant parcel at the corner of the intersection of Congress Avenue and Old Boynton Road in Boynton Beach, Florida. Our clients have instructed us to request the assistance of the City in obtaining a constrained roadway designation under the Palm Beach County Traffic Performance Standards for the Congress Avenue corridor from Woolbright Road to Gateway, and a reasonable distance east and west of Congress to make the designation of the application effective. As you know, the Comprehensive Land Use Plan for both the City and the County works to implement the design so as to concentrate commercial and retail development in this area. While this has predominantly resulted in reduction of urban sprawl, it has also resulted in concentration of commercial traffic within this corridor. My clients and ! would be happy to meet with appropriate members of the City to discuss the matter further and would greatly appreciate any assistance the City might provide in this matter. Very truly yours, Michael Schroeder, Attorney representing Bill Winchester." Mayor Taylor met with Mr. Winchester and Mr. Shroeder to discuss this parcel of land near Motorola. The County has no intention of widening Congress Avenue and has been expecting this request. The County will be dealing with "crawl designations" during November. Commissioner Titcomb questioned whether or not there would be any negative impacts on the City or surrounding communities if this crawl designation is granted. Mayor Taylor responded negatively and added that this would result in more traffic on Congress Avenue if there is development in this area. However, the only alternative would be to widen Congress Avenue and that is not desirable. Motion Commissioner Titcomb moved that we request the County to designate that section of Congress Avenue as a crawl designation area. Vice Mayor .laskiewicz seconded the motion. The motion carried unanimously. C. American Heart Walk City Manager Willis commended staff for their participation in the American Heart Walk that took place at Motorola on Saturday. Approximately 70 people participated on behalf of the City. Ron Whittaker, a member of the audience, requested an opportunity to address the Commissioners regarding Item D.2, Stor-AII, that was previously tabled. Motion Commissioner Titcomb moved to remove Item ~V-D.2 from the Consent Agenda. Vice Mayor .laskiewicz seconded the motion. The motion carried unanimously. ]5 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA OCTOBER 6, 1998 Ron Whittaker, property owner on Industrial Avenue, advised that the property owners on Industrial Avenue are supportive of this project but are concerned about the impacts on drainage and traffic. The property owners would like a culvert put in at the end of the street to relieve the drainage situation until the City could develop a better plan for drainage in the area. The second concern relates to traffic that will be increased by the development of this project. This street is a dead-end. During discussions with Messrs. Sugerman and Kastarlak, a suggestion was made to construct a turn-around at the end of the street by acquiring land from Comcast Cable. Mr. Kastarlak agreed with this suggestion. City Manager Willis advised that Comcast has verbally agreed to work with the City with respect to the land at the end of the street through development of a easement. In addition, while the City will continue to work with the property owners with respect to drainage on this street, agreement would have to be reached with respect to the costs associated with such a project and a fair appropriation would have to be determined. The Code provides for special assessments for private property owners who benefit from such improvements. City Manager Willis has been assured that we will be provided with confirmation of the easement request tomorrow by the Comcast General Manager. Commissioner Titcomb reminded the Commissioners that staff was requested to begin looking at the overall drainage issues in this area. In addition, this area has been incorporated into the new expanded CRA. This will bring more attention to the area. Commissioner Titcomb said the Stor-AII project will contain its own drainage needs and will provide access for solutions of other drainage problems in the area. Kieran Kilday said the applicant has agreed to allow drainage from the street to go onto the site during this interim period. Mr. Kilday requested that the Commission act on this Stor-AII project so as not to delay the closing of this property. Mr. Kastarlak advised that the only way to gain access out of this area would be through an easement. We anticipate receiving confirmation from the Comcast General Manager tomorrow that they are willing to negotiate with the City to provide the necessary easement. Staff has not begun to work on the redesign of this roadway. However, while he agrees this roadway is substandard, funding a redesign is an issue at this point. City Manager Willis stated that the City has done everything possible to appease the concerns of the neighbors and the City cannot hold up this application any longer. The City will continue to work out these issues. Therefore, it is appropriate to act on this application. Motion Commissioner Titcomb moved to approve this project. Mayor Pro Tem Tillman seconded the motion. 16 MEET?NG M]'NUTES REGULAR CI'TY COMMTSSZON BOYNTON BEACH, FLORZDA OCTOBER 6, 1998 Mr. Kilday agreed that Co~ applicant would provide a The motion carried 5-0. VI. PUBLIC AUDIEN{ Maurice Rosenstock, C monthly cost of $4,428.26 $35,000. He suggested tf Mr. Rosenstock referred and Sign Code. He expla signs with respect to squ stand on this issue ant recommended that the Co these issues to resolve the nmissioner Titcomb could add the contingency to the motion that the temporary outfall to their project. ;E: ne Villa Lane, referred to an agenda item for a Xerox printer at a . He said one of the County offices bought a comparable machine for at staff make an appointment for a demonstration. o previous workshop meetings that addressed the Landscape Code ined that the current Sign Code allows a developer to build horrible are footage and colors. He requested that the Commission take a on what will be built along the Tntracoastal Waterway. He nmission, Planning & Development Board and others meet to address problems. Ray Schilke, 3 Compton Way, has lived in the City since August of 1987 and is a detective in the Police Department. The pay plan was abolished a number of years ago and has not be reinstituted. The officers have always been there when needed and now request that the Commissioners consider the officers by reinstating the pay plan. He pointed out that many officers have left this City to go to other jurisdictions because of better benefit packages. He explained that the Police Pension Board presented a pension benefit that would raise the retirement benefit from 50% to 60%. That benefit was denied even though it would not cost the City any money. Marie Traylor, Police Officer and taxpayer, was upset that the Police Officers had to resort to converging on City Hall en masse to be heard. She is a 15-year veteran of the Police Department. She explained a call she responded to that placed her in mortal danger and in contact with a person who was H:[V positive. When she was hired, a pay plan was in effect. She is disappointed that the pay plan was eliminated and feels the increases the Police have received are not substantial and do not cover the increases in insurance premiums. Charles Cox, 205 NE 3rd Street, is a citizen of Boynton Beach. He supports the Police Department because they have always been there for him. He felt it was a disgrace that our Police Officers should have to march with signs outside City Hall. Nicole Higelski is the wife of a :~3-year veteran of the Police Department. The Pension Board presented a package to the City IVlanager that would raise the Officers' multiplier from 2.5% to 3%. This would increase their retirement benefits. The Police Officers also agreed to increase their contribution from 7% to 7.5%. The City was not expected to contribute any additional funds. Neighboring departments offer this 3% multiplier to their Officers. Although the City Commission has stated their desire to attract and retain qualified Officers, the denial of this benefit indicates otherwise. The City Manager would like this benefit brought to the bargaining table. 17 F,1EETZNG F,1TNUTES REGULAR CTTY CO[4F,1TSSTON BOYNTON BEACH~ FLORZDA OCTOBER 6~ 1998 Robert Montgomery spoke in support of the Police Officers. Herb Suss, a resident of Boynton Beach, is an auxiliary Police Officer. He feels these professionals lay their lives on the line and need a pay plan in order to plan their futures. He feels our Police Department is undermanned. Tt costs approximately $50,000 to hire a Police Officer. Tf they leave the department within a short period of time, we lose a big investment. He wants to see more Police Officers on the street. He would not have moved into Boynton Beach if he knew there were only approximately 10 Officers on the street in any one quadrant of the City. He urged the Commissioners to bargain in good faith and give the Police Officers a pay plan. He expressed anger and frustration with the Commission. Charlie Fisher, 8069 Stirrup Cay, expects good education for his children and the safety of his family in their home. This Commission was able to get the U. S. Postal Service to change a zip code. When education became an issue in this City, the Commission found the money to do its part. The Commission has the authority to do what is being asked. Father Lou Guerin said his family has resided in Boynton Beach since 1971. His 82-year old mother lives in Sterling Village. Father Guerin has been the Police Chaplain for three years. He has come to know the Police Officers very well. He has celebrated good times with them and experienced bad times as well. This City is not as safe as it was in 1971. Father Guerin's mother was mugged and robbed in Publix last year and it took the Police 15 minutes to respond. That is probably due to the fact that there are usually not more than 10 Officers on the street at one time. Sixty-four officers have left the City of Boynton Beach in the last two years to go to the Sheriff's Office or other cities. The residents of Sterling Village are contemplating building a fence and wall around the city. This City spends a great deal of time worrying about plants beneath signs and how many colors can be put on buildings. He agrees these are good concepts, but he does not want to counsel another Police family that is falling apart because of stress. These are good officers who have served the City well. If we do not pay them well, we will suffer for it. Barbara Cox, 205 NE 3rd Street, feels the City gets what it pays for. She feels the Police Officers are giving more than they are paid for by putting their lives on the line for the citizens everyday. She recommended improving Boynton Beach by taking care of the people. Mike Fitzpatrick, 101 SW 4th Avenue, is Treasurer of Local 1891, Boynton Beach Firefighters and Paramedics. He thanked the Commissioners on behalf of Local 1891 for approving their contract. He said the past negotiations had the best atmosphere of good faith bargaining he has experienced. The firefighters continue to have a 2.5% pay plan in their contract. He suggested extending that pay plan to other bargaining units in the City. Andy Kalin is a detective with the Police Department and has 18 years of service in the Department. He is a PBA representative. He feels the demonstration this evening is the culmination of a lot of years of frustration. Police Officers do their jobs in a way the City would be proud. The Department has a fine reputation through the State Attorney's Office and other police departments. The Police Officers want their plight noticed. The Department is losing people at an alarming rate because of benefits. This Department does not want to be a training ground. They want a continuity of Police Officers that can keep the City staff and their fellow co- MEETZNG MI'NUTES REGULAR cTrY COMMTSSTON BOYNTON BEACH~ FLOI~DA OCTOBER 6, 1998 workers safe. He urged the Commissioners to help the Police Officers arrive at a good benefit package to attract and retain better officers. Mrs. DuPlantis said her husband has been an officer all of his life. She questioned whether anyone else would do his job for the pay he receives. Lee Wische, 1302 SW 18th Street, has always fought for the Police Officers and Firefighters. He questioned why so many Officers have left the Department in the last two years. This City has a problem with retention. It is unfair that a newly hired Officer gets the same pay as an Officer who has been with the City for five years. These Officers are leaving because they can go anywhere else and make 50% more than they are making here in five years. Mr. Wische will continue to fight for the Police and Firefighters. This City has become a pilot station where new Officers are trained and then leave to make more money. He urged the Commissioners to wake up. Maurice Rosenstock, One Villa Lane, lives in Hunters Run. Hunters Run spends $860,000 a year for security. No City Police Officers work on their police force. Hunters Run has contributed $1,500 for the purchase of bikes for Police Officers. Those bikes are useless unless there are Officers available to ride them. The residents of Hunters Run pay the highest percentage of taxes in the City of Boynton Beach. Those residents would be willing to pay more in taxes to have more Officers on the street. He recommended reviewing the City's sense of values. Without the Fire and Police Departments, we do not have a City. Attorney Cherof recommended that the Commissioners not respond because there is a specific forum for dealing with these issues. The City is engaged in collective bargaining with the FOP and the PBA. The issues raised this evening are appropriately addressed across the bargaining table at those meetings. He requested that the Commissioners respect the statutory requirement for collective bargaining. Also, he explained that the process works when the parties are committed to the process. The Firefighters' agreement attests to the success of the process. If the Commission does not respect the process, it is difficult to ask the bargaining unit to respect the process. Attorney Cherof encouraged the Commissioners to follow the process since it has worked in the past. Over the past number of years, the members of the bargaining unit have benefited from base wage increases exceeding 20% in addition to lump sum payments during the same six or seven year time period. He urged the Commissioners to reserve their comments to a closed- door session. Vice Mayor Jaskiewicz respected the directions but requested an opportunity to make a general comment. She announced that she is not an enemy of the Police Department. She congratulated each of the members of the force who expressed their opinions with dignity and decorum, and she is receptive to their ideas. Mayor Taylor also respected the City Attorney's direction and explained that the City works under a negotiating system. Mayor Taylor does not believe this City would be able to pay the Police Officers what they are worth since there is not enough money available to pay Police Officers for their job. It takes a very special person to be a Police Officer. Some Officers leave because they do not have what it takes to do the job. The demand for Officers is supedor to 19 MEETING MTNUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA OCTOBER 6, 1998 what it was in the past. Officers are asked to have a much better education and the ability to deal with human nature. While Boynton Beach was much safer in 1971, so was everywhere else in the world. We live in a dangerous world but Boynton Beach is no less safe than other communities. A Police Officer's job is a very stressful job that is a 24-hour a day job. He knows what this type of job does to family life. With respect to the pension benefit, Mayor Taylor explained that if the pension falls short, the City has to make up that difference. In an effort to determine whether or not the employees are fairly paid, the City contracted out a pay and class study. This City will never be able to pay the same salaries as the Sheriff's Office because they have a $20 million budget. Although he would hate to lose anyone, he urged them to move on if they could improve themselves. Mayor Taylor believes the Police should be paid what they are worth. Barbara Cox said the taxpayers have spoken and we do not want the Police Officers to leave. This is government by, for and of the people. Maryann Myler said when Police Officers leave this City, they are not changing their life's profession. They are going to another jurisdiction. There are only 15 employees in Dispatch. She works 20 to 30 hours of overtime per week. There is a major problem in this City attracting and keeping Police Officers and Dispatchers. Mayor Taylor said the City wants to pay the Police Officers a fair wage, but he cannot guarantee that we can pay the same wage as a larger city or the Sheriff's Office. Commissioner Titcomb would like to respect the City Attorney's advice in this matter, but added that the mindset of this Commission, City Manager and Police Chief has been to resolve these types of problems. Everyone wants to find a solution with respect to the pay plan and other specific issues. He feels these valid issues were tied to political issues this evening. While he is willing to treat everyone fairly and find the appropriate solutions, politics does not enter into the situation. Mayor Pro Tem Tillman feels this issue is not a political issue. He urged the Police Officers not to put politics in the way. Mayor Taylor advised that when he came into office, this City did not have the money to pay the employees what they should have been paid. The Commission has worked to put the City in a position to get serious about paying the employees what they are worth. VII. PUBLIC HEARING: Project: Agent: Location: Description: Ameritech International, Inc. R. ]oseph Mulhern SW 3rd Avenue, east of SW 8th Street Request for approval for abandonment of an alley located at SW 3rd Avenue, east of SW 8th Street, to allow for assembly with adjacent lots and development of single- family homes. 20 MEETZNG MTNUTES REGULAR CI'FY COMHZSSZON BOYNTON BEACH~ FLORZDA OCTOBER 6f 1998 Mike Rumpf, Acting Planning & Zoning Director, advised that there are no outstanding staff conditions. Mr. Mulhern said all conditions were resolved. MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS APPLICATION. Motion Commissioner Titcomb moved approval of this agenda item. Vice Mayor Jaskiewicz seconded the motion that carried unanimously. VIII. BIDS: Approve lease of Xerox 4850 Laser Printing System at a monthly cost of $4,428.26 Pete Mazzella, Assistant to the Utilities Director, reported that the Utilities Department has been looking for a new printing system for Utility bills and other items for more than one year. The recommended system will provide an invoice at a quicker rate and save money for the City. This proposal is for a five-year lease that includes the monthly maintenance fee and 200,000 prints per month. In investigating this situation, staff looked at the purchase price option and learned that when maintenance is included on the purchase price, the lease option was better. Staff feels this is the best way to go to print utility invoice bills. We will be able to get information out to the customer. In addition, every department in the City could use this system because it is a network printer. Employees would be able to work from their desktops. This will save time and it is less expensive than using a photocopier. In response to a question regarding the life span of this equipment, Mr. Mazzella explained that we may not want to use this printer for more than five years. We bought into the technology for our current billing system. Therefore, we had to use it until it was no longer any good. Mr. Mazzella would not want that same thing to occur again. In response to Maurice Rosenstock's questions, Mr. Dick Harris said the machine retails for approximately $225,000. The hardware of this printer lasts a long time; however, the pace of change in technology is much greater. Many companies select the five-year lease to give them the flexibility of hardware changes. Therefore, although the hardware will last a long time, the technology would have to be refreshed. The fair market value discounted price at the end of the lease would be less than $25,000. Mr. Rosenstock apologized for earlier remarks. At that point, he was of the opinion that this was a regular copying machine. Mr. Mazzella confirmed for Commissioner Titcomb that this equipment would fulfill the City's needs with respect to going to an envelope system. We would also be able to eliminate some of the outside graphic printing we are currently doing. MEETZNG MTNUTES REGULAR CZTY COMMTSSTON BOYNTON BEACH, FLORZDA OCTOBER 6, 1998 Mr. Sugerman advised that Xerox looked at what our current printing costs are including a lot of the normal printing through the Xerox machine and the green bar printer. This proposed equipment will replace all of that and allow us to use an envelope system for utility billing with the ability for three inserts. Under our current system, we are spending $8,344.64 for our printing needs. Under the proposal, we will spend $6,356. Motion Vice Mayor Jaskiewicz moved to approve. Mayor Pro Tem Tillman seconded the motion that carried unanimously. IX. DEVELOPMENT PLANS: None X. NEW BUSINESS: A. Set Workshop Date for the CRA to discuss Overmapping and Parking Commissioner Titcomb recommends setting a workshop meeting for the CRA to develop an overmapping plan and parking plan for the Central Business District. With the Visions 20/20 plan in place and money appropriated, he feels it is the appropriate time to begin looking at these issues. Vice Mayor Jaskiewicz was of the opinion that these issues were already addressed in the Visions document. However, Commissioner Titcomb believes that when development accelerates in the CBD, parking issues will have to be addressed. With staff's input, the Commission could look at an overmapping of the downtown area in order to redesign what needs to happen in the area. If projects come in, we will not be held up by some of these issues. Mayor Pro Tem Tillman was also of the opinion that Wilfred Hawkins cleared up many of these issues. However, he would like staff to provide an update of what the issues are. He feels the parking issue was already addressed. Commissioner Titcomb feels the Commission could troubleshoot many issues by being proactive and addressing these issues early on. Vice Mayor Jaskiewicz is concerned that the Commission might be premature. She would prefer to wait until some projects are in place and the need becomes obvious for additional parking areas. There were earlier discussions about property acquisitions if the need arises. Mayor Taylor feels that if staff comes up with overlay zones, we can change our parking ordinance for that zone. Mr. Kastarlak feels it is timely to have these discussions in an effort to set the stage for future projects. Staff will prepare a briefing document two weeks in advance of the workshop meeting. 22 MEETZNG MTNUTES REGULAR CZ'FY COMMI'SSTON BOYNTON BEACH~ FLORZDA OCTOBER 6, 1998 Commissioner Denahan supports the need for a workshop meeting. The workshop meeting was set for Friday, November 6th at 3:30 p.m. in the West Wing Conference Room. B. Washington Fly-In Vice Mayor Jaskiewicz reported that she and City Manager Willis made a presentation to HUD regarding Boynton Terrace Apartments. They were well received and our representatives agreed to assist in any way possible in achieving an improved and safer environment. They also visited the Office of Clay Shaw to discuss funding for the senior center. A suggestion was made to prepare a Resolution for presentation. This Resolution will be ready for the next meeting. C. Foreign Trade Zone City Manager Willis advised that Clay Shaw's Office is working with us to expedite this application. She will keep the Commission updated. XI. LEGAL: A. Ordinances -- 2nd Reading - PUBLIC HEARING Proposed Ordinance No. O98-37 Re: Amending Section 13-20, Special Events, by deleting section in its entirety and creating a new section 13-20 entitled "Special Events", providing for definition, application process for special event permits, standards for issuance of permits, conditions for permits, policy and procedures (TABLED ON 9/15) At Attorney Cherof's request, this Ordinance remained on the table. Proposed Ordinance No. O98-41 Re: Amending Part II, Chapter 6, "Cemeteries" of the Code of Ordinances by amending Section 6-19, Disinterments, to provide authority for regulation of disinterments to the Cemetery Board of Governors Attorney Cherof read Proposed Ordinance No. O98-41 by title only. MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS ORDINANCE. Motion Vice Mayor Jaskiewicz moved to approve Ordinance No. O98-41 on second and final reading. Mayor Pro Tem Tillman seconded the motion. City Clerk Sue Kruse polled the vote. The vote was unanimous. 23 MEETI'NG MTNUTES REGULAR CZ'FY COMMTSSI'ON BOYNTON BEACH~ FLORZDA OCTOBER 6~, 1998 B. Ordinances - 1st Reading None C. Resolutions: None Other: 1. Accept the verdict of the jury in the amount of $27,537 in the case of Matthew Randall, Jr., et al v. the City of Boynton Beach Motion Mayor Pro Tem Tillman moved approval. carried unanimously. 2. Motion Vice Mayor Jaskiewicz moved approval. carried unanimously. XII. UNFINISHED BUSINESS: None XIII. OTHER: None XIV. ADJOURNMENT: Commissioner Titcomb seconded the motion that Approval of Summers Mill Plat Resolution No. R98-179 Mayor Pro Tem Tillman seconded the motion that There being no further business to come before the City Commission, the meeting properly adjourned at 10:10 p.m. 24 MEETTNG MTNUTES REGULAR CZTY COMMI'SSTON BOYNTON BEACH~ FLORI'DA OCTOBER 6, 1998 CITY OF BOYNTON BEACH ATTEST: Cit~Clerk ssioner ~/~ssionor Commissioner jmp 10/13/98 9:44 AM \\ch\main~shrdata\cc\wp\minutes\comm\100698.doc 25 DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Summers Mill P.U.D. APPLICANT'S AGENT: Julian Bryan for Continental Homes of Florida. Inc. APPLICANT'S ADDRESS: lq000 Governor's Square Blvd. Suite 101. Miami Lakes. FL 33016 DATE OF RATIFICATION CITY COMMISSION: October 6. 19971 TYPE OF RELIEF SOUGHT: Final Plat Approval LOCATION OF PROPERTY: North of Miucr Road between Laxvrcncc Road and Congress Avenue DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. v/ THIS MATTER came before thc City CommisSion of the Ci~' of Boynton Beach. Florida ~o~,~.,_~n~a on the date above 'The City Commission hereby adopts the findings and appearing o .............. , .... . recommendation of thc Planning and Development Board. which Board found as follows: OR THIS MATTER came on to bc heard before thc City Commission of thc City of Boynton Beach. Florida on the datc of hearing stated above. The City Commission having considered thc relief sought by the applicant and heard tcstimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The APplicant v/ HAS HAS NOT established bx.' substantial competent evidence a basis For the relief requested. Thc conditions for development requested bv thc AppliCant. administrative staff, or suggestcxl by- thc public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". Thc Applicant's application for relief is hereby t~ GRANTED subject to thc conditions referenced in paragraph 3 hcreo£ DENIED 5. This Order shall take effect immediately upon issuance by thc cit-~' Clerk. Ail further development on thc property shall be made in accordance with the terms and conditions Other ~ e~-~f~N 0~ Ci~' Clerk ~ 7/lItlllllU' DATED: J:\SHRDATA\Engineering\Eng. CK\Develop. Order--Surnmers Mill PUD.doc EXHIBIT "C" Conditions of Approval Project name: SUMMERS MILL P.U.D. Type of Development Order (Master Plan. Site Plan or Plat): FINAL PLAT DEPARTMENTS PUBLIC WORKS Comments: None UTILITIES Comments: None FIRE Comments: None POLICE Comments: None ENGINEERING DIVISION Comments: I. Receipt of the approved Letter of Credit No. 940959 from NationsBank in the amoUnt of $252.962.50 for water, sewer and restoration. 2. Subject to approval of thc recorded Declaration of Covenants and any required amendments b.~' the City Attorney. 3. All plans submitted for specific permits shall meet thc City's code requirements at time of application. These permits include, but are not limited to the following: site lighting, paving, drainage, curbing, landscaping, irrigation and traffic control devices. Permits required from agencies such as FDOT. PBC. SFWMD. DERM. LWDD. DEP and any other permitting agency should be included with your permit request. 4. The City Engineer will not sign or seal the plat for recordation until all conditions of approval have been satisfied. BUILDING DIVISION Comments: None PARKS AND RECREATION Conu~ents: None DEPARTMENTS INCLUDE REJECT FORESTER/ENVIRONMENTALIST Comments: _ 5. Provide an acceptable tree inventory.. 6. The lakes shown on the plans must be planted ~vith littoral and upland hardwood vegetation alon$ 50% of the perimeters. 7. A management plan for proper maintenance of the lake perimeter plantings must be included within the Declaration of Covenants. PLANNING AND.ZONING Comments: 8. Approval of thc unified control document b?' thc Ci~ Attome,v. ADDITIONAL ClTY COMMISSION CONDITIONS J:~SHRDATA, Engineering'Eng. CK'~Develop. Order--Sununt.n's Mill PI rD.&x: DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Auto Care Centers of America APPLICANT'S AGENT: Annette Stauffer, Sign Craft APPLICANT'S ADDRESS: 8355 Garden Road, Riviera Beach, Florida 33404 DATE OF CITY COMMISSION RATIFICATION: October 6, 1998 TYPE OF RELIEF SOUGHT: Major Site Plan Modification (sign approval) LOCATION OF PROPERTY: Southeast corner of Woolbright Road and Congress Avenue DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton BeaCh, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The APplicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: ¢ Citv Clerk ~ - - '~z ~'LOR~O J:~SHRDATA~Planmng~SHARED~PROJECTS~utocare' - He,se' PCD~SPM 98-0~2~Development Order. doc EXIBIT "D" Conditions of Approval Project name: Auto Care Centers of America File number: MSPM 98-002 Reference: The plans consists of 1 sheet identified as Auto Care Centers Sign Program with a October 6, 1998 Planning and Zoning Department date stamp marking. PUBLIC WORKS Comments: None X UTILITIES Comments: None X FIRE Comments: None X POLICE Comments: None X ENGINEERING DIVISION Comments: None X BUILDiNG DIVISION Comments: None X PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST Comments: None X PLANNING AND ZONING Comments: 1. Add to sign details color codes to properly delineate exact colors X proposed. 2. Reduce both pole signs below the maximum height of 20 feet. X 3. Replace the single pole base on the secondary sign with the arch- X enhanced base proposed for the primary sign without increasing sign area. 4. Reduce width of primary pole sign to width of secondary sign (11 feet) X or less to reduce the bulk of the sign and increase compatibility with project scale. Page 2 Auto Care Centers of America File No.: MSPM 98-002 DEPARTMENTS INCLUDE REJECT ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS 5. No recommendation formulated. X ADDITIONAL CITY COMMISSION CONDITIONS 6. Confirmation by staff that revised free standing signs comply with all X regulations and conditions contained herein. 7. "Future Tenant" space and unidentified space shall be restricted to a consistent X color and font. MWR:dim J:\SHRDATA~PLANNING~SHARED~WP~,PROJECTS~AUTOCARE - HEISE PCD\MSPM 98-002\COND. OF APPR-2ND REVIEW. DOC DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Ameritech International, Inc. APPLICANT'S AGENT: R. Joseph Mulhern APPLICANT'S ADDRESS: 3096 Banyan Road, Boca Raton, FL 33432 DATE OF CITY COMMISSION RATIFICATION: October 6, 1998 TYPE OF RELIEF SOUGHT: Alley abandonment LOCATION OF PROPERTY: North of S.W. 3rd Avenue, east of S.W. 8th Avenue DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR X THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby × GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: ~g./~, /,~' ¢'<¢' J:\SHRDATA\Planning\SHARED\WP~PROJECTS~Ameritech InternationaEAban\DEVELOPMENT ORDER.doc Project name: Ameritech International, Inc. File number: ABAN 98-007 Exhibit C Conditions of Approval Reference: Abandonment application dated August 10, 1998. PUBLIC WORKS Comments: None X UTILITIES Comments: None X FIRE Comments: None X POLICE Comments: None X ENGINEERING DIVISION Comments: None X BUILDING DIVISION Comments: None X PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST Comments: None X PLANNING AND ZONING Comments: None X ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS 4. None X ADDITIONAL CITY COMMISSION CONDITIONS MWR/dim J:\$HRDATA\PLANNING\SHARED\WP\PROJECTS~MERITECH INTERNATIONAL~ABAN\COND. OF APPR.DOC\ DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Fidelity Federal APPLICANT'S AGENT: Kieran Kilday / Kilday and Associates, Inc. APPLICANT'S ADDRESS: 1551 Forum Place, Suite 100A, West Palm Beach, Florida 33401 DATE OF CITY COMMISSION RATIFICATION: October 6, 1998 TYPE OF RELIEF SOUGHT: New Site Plan LOCATION OF PROPERTY: 2505 Woolbright Road (northeast corner of Woolbright Road and Congress Avenue). DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other ..,,,,,¢,~,~ U I lull~~//. DATED: ~:2~__~. /,~., ,/¢?Z7 u City Clerk ~.. ........ J:\SHRDATA~Planning\SHARED\WP~PROJECTS\Fidelity Federal\NWSP 98-013\DEVELOPMENT ORDER - NW,.~/,c~/, O /llillllllilllit~,\\\'~ EXHIBIT "C" Conditions of Approval Project name: Fidelity Federal File number: NWSP 98-013 Reference: The plans consist of 6 sheets identified as 2nd Review, New Site Plan. File # NWSP 98-013 with a September 2, 1998 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS Comments: None X UTILITIES Comments: None X FIRE Comments: None X POLICE Comments: None X ENGINEERING DIVISION Comments: 1. On the paving and drainage plan show all markings, signage and striping X including right turn only signs, right turn arrows and one-way arrow signs within the Woolbright and Congress Avenue medians. [LDR Chapter 4, Section 7.B.2.] 2. Site lighting shall not be turned off prior to 2:00 a.m. X 3. Approval by Palm Beach County Traffic Engineering and Lake Worth X Drainage District (LWDD) shall be required, including written response from LWDD regarding removal of existing outfalls into lateral Canal 26 prior to permitting. 4. All plans submitted for specific permits shall meet the city's code X requirements at time of application. These permits include, but are not limited to the following: site lighting, paving, drainage, curbing, landscaping and irrigation. Permits required from other permitting agencies, such as FDOT, PBC, SFWMD, DERM, LWDD, DEP and others, shall be included with your permit request. BUILDING DIVISION Comments: Page 2 Fidelity Federal File No.: NWSP 98-003 DEPARTMENTS INCLUDE REJECT 5. Omit the site lighting plan found on sheet A-1 and add the location of the X proposed site lighting poles to the site plan drawing. Place a note on the plan indicating that the permit for site lighting will comply with the site lighting regulations specified in the Code of Ordinances. Or Amend the submitted site lighting plan to show no less than 0.5 foot candles for all traffic/vehicle use areas. 6. Following site plan approval, add to the site plan drawing that is required X to be submitted for permit review the actual setback dimensions from the property line to the leading edge of all sides of the building and/or canopies. 7. Following site plan approval, add to the site plan or paving and drainage X drawing that are required to be submitted for permit review a detailed drawing of the proposed accessibility curb cuts that are identified on the site plan and, where applicable, provide detail drawings of the accessibility ramps. The accessibility route depicted on the permit plans shall be in compliance with Accessibility Code for Building Construction. PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST Comments: None X PLANNING AND ZONING Comments: 8. Continue the 5 foot wide landscape buffer eastward from Phase 1 along X the south property line of Phase 2 between the access drive and Woolbright Road. Provide a continuous hedge, 1 tree per 40 linear foot, and irrigate accordingly. Ch.7.5 Art. II Sec.5 Par. D. 1 ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS 9. Replace Lantana ground cover with non-evasive plant material. X 10. Enlarge dumpster enclosure to accommodate recycling container if X necessary for business recycling activities. Page 3 Fidelity Federal File No.: NWSP 98-003 DEPARTMENTS INCLUDE REJECT ADDITIONAL CITY COMMISSION CONDITIONS i 1. Enhance perimeter landscaping along the rights-of-way with additional shrubs X and base planting to include 23 Peregrina shrubs placed in front of the Coco Plum shrubs between the Buttonwood trees, and accent planting with Liriope. 12. Replace the Lantana with dune sunflower (Helianms debilis) ground cover. X MWR/dim J:\SHRDATA\PLANNING\SHARED\WP\PROJECTS\FIDELITY FEDERAL~NWSP 98-013\COND. OF APPR-2ND REVIEW. DOC\ DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Stor-AII APPLICANT'S AGENT: Karyn Janssen, Kilday and Associates, Inc. APPLICANT'S ADDRESS: 1551 Forum Place, 100A, West Palm Beach, Florida 33401 DATE OF RATIFICATION BEFORE CITY COMMISSION: September 15, 1998 TYPE OF RELIEF SOUGHT: New Site Plan LOCATION OF PROPERTY: North of Boynton Beach Boulevard, west of 1-95 on Industrial Way DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant × HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby × GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other City Clerk J:~SH RDATA~Planning~S HARED~WP~PROJ ECTS~Sto rAII~NWS P~DEVELOPMENT ORDER-nwsp.doc I EXHIBIT "C" Conditions of Approval Project name: Stor-All File number: NWSP 98-006 Reference: The plans consist of 11 sheets identified as 3rd Review, New Site Plan. a August 11, 1998 Planning and Zoning Department date stamp marking. File # NWSP 98-006 with DEPARTMENTS INCLUDE REJECT PUBLIC WORKS Comments: None X UTILITIES Comments: None X FIRE Comments: None X POLICE Comments: None X ENGINEERING DIVISION Comments: 1. All plans submitted for specific permits shall meet the city's code requirements at time of application. These permits include, but are not X limited to, the following: site lighting, paving, drainage, curbing, landscaping and irrigation. Permits required from other permitting agencies, such as FDOT, PBC, SFWMD, DERM, LWDD, DEP and any others, shall be included with your permit request. 2. Provide 4 foot concrete sidewalk along Industrial Avenue and develop a X swale with sod in accordance with City Standard B-91004. [LDR Chapter 6, Article III, Section III A waiver may be requested to construct the sidewalk. 3. Provide documents acceptable to the city for recordation of the 12' X drainage easement, prior to permitting. 4. Add another "One Way/Do Not Enter" sign south of building "A". X 5. Revise endwall detail on sheet 4 to agree with FDOT index 250 (concrete X endwalls as specified on sheet 2 of 4 of P&D plan. Page 2 Stor-All File No.: NWSP 98-006 DEPARTMENTS INCLUDE REJECT 6. Provide locations of handicap ramps on Site Plan and details for X handicap ramps and proposed handrail at sidewalk near entrance drive. If sidewalk variance is approved, consider removal of accessibility path from street to building. 7. Stripe a 6 inch yellow line 9 feet out and parallel to buildings A, B, C, D X and E to delineate the parking areas and the fire lane. 8. It is recommended that the 6' metal fence along the south side of the X south parking lot continue out to the property line, thence continue south within the west property line and tie into the existing 6' chain link fence for security and safety purposes. Include a 15' gate for maintenance access. 9. It is recommended that the size of the yard drains increase from 8" to 12" X and use a minimum 8" riser pipe to minimize maintenance. BUILDING DIVISION · Comments: 10. The plans on sheet 1 of 4 indicate that building F will be a 3-story Type VI Unprotected and sprinkled storage building. The Standard Building X Code limits all Type VI storage buildings to 1-story. Amend the building type and square footage to comply with the applicable building codes. 11. Specify the color name, color code and manufacturer of the colors for the X wall sign shown on sheet 2 of 4. 12. At time of permit review, provide, on the plans, computations and figures verifying that the percent of openings, protective opening X requirements and fire ratings are in compliance with the regulations specified in the Standard Building Code with respect to the exterior walls of the proposed buildings. 13. The location of the wall sign identified on the site plan does not match X the location illustrated on the south elevation view of building F that is shown on sheet 2 of 4. Amend the plans accordingly. PARKS AND RECREATION Comments: None X Page 3 Stor-All File No.: NWSP 98-006 DEPARTMENTS INCLUDE REJECT FORESTER/ENVIRONMENTALIST Comments: None X PLANNING AND ZONING Comments: 14. Provide one tree per 40 feet, and hedge, along the south side of the X parking area to comply with landscaping requirements for vehicular use areas in view of rights-of-way. 15. Provide on architectural elevation plans, labels or tabular information X listing concrete masonry unit building wall and roll up door colors for the multi-access buildings. Ch.4 Sec.7 Par.D. 16. Revise the site plan tabular data to show the following parking X calculations: Ch.. 2 Sec. 11 (Amended) Limited Access lsp/75 Bays (600 bays) ......... 8 sp. lsp/300 sr. Office (900 s.f.) .... 3 sp. Security spaces ................... 2 sp. Multi-Access lsp/200 Bays (210 bays) ........ 2 sp. Total ................................... 15 sp. And increase parking spaces shown on the plan accordingly. 17. Replace portion of fire lane markings immediately adjacent to the east X and west sides of Building "F", and replace with loading areas and no parking signage. 18. All plans submitted for permitting must be signed and sealed. Ch. 4 X ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS 19. Revise Comment No. 2 to read "Provide 4 foot concrete sidewalk along X Industrial Avenue and develop a swale with sod in accordance with City Standard B-91004 [LDR Chapter 6, Article III, Section II], or acceptable to the City Engineer. A waiver may be requested to construct the sidewalk." 20. Revise Comment No. 6 to read" There would be no handicap ramps X required as all sidewalks are to be flush with the asphalt and all Page 4 Stor-All File No.: NWSP 98-006 DEPARTMENTS INCLUDE REJECT sidewalks will be painted with the appropriate handicap detailing. If sidewalk variance is approved, consider removal of accessibility path from street to building." 21. Delete Comment No. 8 as it is a recommendation only, not to be X incorporated by applicant. 22. Revise Comment No. 14 to read "Provide one tree per 40 feet, along the X south side of the parking area to comply with landscaping requirements for vehicular use areas in view of rights-of-way. Existing trees along Boynton Beach Boulevard R.O.W. may contribute to the required number of trees, equivalent to five (5) trees, leaving four (4) canopy trees required, and to be placed adjacent to parking area on south side." 23. Omit Comment No. 17 as entranceways at the east and west sides of X building "F" are for emergency use only and will be identified accordingly. 24. The banding and stucco architectural treatments will continue around X rear elevation of limited access storage building. ADDITIONAL CITY COMMISSION CONDITIONS 25. Provide temporary and partial solution to area drainage problem (until X improvement of public roadway). MWR/dim J:\SHRDATAkPLANN1NG\SHARED\WP~PROJECTSKSTORALL~tWSP\COND. OF APPR - 3RD REVIEW.DOC ,,O",OI. ,,9',01. .9Z ,,g-,P'L