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Minutes 09-03-98 (2) M'~NUTES OF THE SPECIAL C?TY COMMi'SSTON MEET~'NG HELD 1'N COMMTSSI'ON CHAMBERS, CI'TY HALL, BOYNTON BEACH, FLOI~DA, ON THURSDAY, SEPTEMBER 3, 1998 AT 6:30 P.M. PRESENT' Gerald "3erry' Taylor, Mayor Shirley 3askiewicz, Vice Mayor Henderson Tillman, Mayor Pro Tern 3amie Titcomb, Commissioner Nellie Denahan, Commissioner Kerry Willis, City Manager Jim Cherof, City Attorney Sue Kruse, City Clerk OPENING: Mayor Taylor called the budget public hearing to order at 6:32 p.m. Reverend Rick Riccardi, Police Chaplain, offered the invocation. Vice Mayor 3askiewicz led the Pledge of Allegiance to the Flag. Attorney Cherof advised that Florida Statute 200 requires two public hearings prior to final adoption of the budget. At each of these public hearings, the City Commission will accept public comments regarding proposed increases with respect to the millage. This year, there is a "zero" percent increase. There will be another public hearing on September 15, 1998 beginning at 6:30 p.m. Prior to the conclusion of tonight's meeting, the Commission will amend the tentative budget, recompute the millage rate and if there is a change, will announce the Percentage that the millage rate exceeds the rollback rate. The next public hearing will also be announced. 1. PUBLt'C HEAR/NG ON 1998/99 PROPOSED BUDGET Diane Reese, Finance Director, announced that we would go to the rollback rate, thereby decreasing the general operating millage. At Present, the millage rate is 7.9251%. The proposed millage rate is 7.8160%. Therefore, the City would not be responsible for any increase in taxes. Ms. Reese enumerated the following adjustments to the proposed budget as follows: GENERAL FUND Proposed Budget Senior Citizen's Center (first year operating costs) Audit Fees - Pension Funds 37,822,271 141,000 7,200 Adjusted Budget $ 37,970,471 WATER & SEWER REVENUE FUND Proposed Budget Economic Development $ 24,339,699 300,000 Adjusted Budget $ 24,639,699 F4EE'I'ZNG PlTNUTES SPECTAL CTTY COMMTSSI'ON BOYNTON BEACH, FLOI~DA SEPTEMBER 3, 1998 SANTTATTON FUND Proposed Budget Contractual Services $ 6,183,634 (32,000) Adjusted Budget $ 6,151,634 CAPZTAL t'MPROVEMENT FUND Proposed Budget Visions 20/20 Projects Ocean Avenue Promenade Boynton Beach Boulevard Promenade - Phase I Surface Parking City Club Neighborhood Projects $ 2,365,000 1,100,000 1,000,000 750,000 1,000,000 500,000 Adjusted Budget $ 6,715,000 The proposed operating expenditures have increased 5.6% over the current year. Ms, Reese announced the following for fiscal year 1998/99: General Fund Special Revenue Funds Debt Service Funds Capital Improvement Fund Enterprise Funds Internal Service Funds $37,970,471 $ 2,502,050 $ 4,128,610 $ 6,715,000 $33,270,258 $ 8,867,115 TOTAL OF ALL BUDGETS: $93.461.704 MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THE BUDGET. Commissioner Titcomb questioned whether or not funding was included in the budget for maintenance for the historic high school and renOvations for Forest Hill Park. Ms. Reese advised that there is a line item in the Parks budget for maintenance of the parks. However, she explained that no funding has been put aside for the historic high school. City Manager Willis advised that the City is awaiting the results of the feasibility study being performed by Florida Stage with respect to hard estimates on the maintenance that would be required. Once those results are available, the Commission's policy direction can be reevaluated. 3ohn WJldner, Parks Superintendent, said Forest Hill Park was included in the general line items for park maintenance. There is no specific line item for renovations at that facility. Commissioner Titcomb reminded Mr. Wildner that the public, with respect to this facility, approached the Commission and the Commissio4rn said upgrades would be provided. Mr. Wildner advised that some I~IEET~NG [41'NUTES SPECIAL C~TY COM[41'SS~ZON BOYNTON BEACH~ FLORIDA SEPTEMBER 3, 1998 improvements have been made at that facility and improvements will continue throughout the coming fiscal year. Commissioner Titcomb requested clarification of the $85,000 for CRA land acquisition. Mr. Hawkins advised that these funds have been set aside for when we identify additional properties in the CRA. We do not have specific properties identified at this time. He further confirmed that if the Commissioners approve the CRA expansion, that dollar amount would increase as we get into property acquisition and additional projects. Commissioner Titcomb referred to Page 61 of the budget that indicates 92 Police Officers for fiscal year 1998/99. He questioned whether this number of officers would cover the department's needs. Chief Gage said that although he would always like to be able to hire more Officers, the department can do the job within the budget. Under the Water & Sewer Revenue Fund, there is an increased expenditure for City Hall in the Hall from $33,000 to $59,000. Dale Sugerman, Assistant City Manager, advised that money has been included in the budget for a rent increase in the event our negotiations with the Hall break down. If the money is not needed, it will go toward the unencumbered balance forward. Mayor Taylor noted that the Hall has provided us rent-free space for the past two years. ]:f that situation changes, the Commission would have to make a decision regarding whether to spend the money or shutdown the operation. Under Water & Sewer Revenue Fund, there is a 19.4% increase in debt service. Commissioner Titcomb requested clarification. IVls. Reese advised that this increase is due to the principal payment increasing each year. Hr. Sugerman added that this is not new debt. ]:t indicates that our debt is not level every year. In any year, the amount of principal and interest may be different than the year before. The percentage change is the change in the payment size. Commissioner Titcomb also noted that under Materials & Supplies in Utility Sewage Collection there is an increase from $48,000 to $72,000 and in Non-Operating, an increase from $32,000 to $212,000. He requested clarification. Mr. Sugerman advised that the increase is for the purchase of new vehicles for the Division. The fleet vehicles have not been replaced in many years. There are plans to replace approximately 70 vehicles throughout the City in the new fiscal year. Mayor Taylor explained that staff tried to make the budget easy for the Commissioners to work with and understand. However, in doing so, much of the detail was eliminated. Next year's budget will include more definition. Vice Mayor _laskiewicz was advised that the Library book account had been decreased over last year's disbursements. After completing a five-year analysis, she realized that the Commission tried last year to make up for the previous years when only $115,000 was allotted for this account. She questioned whether it would be possible to bring that figure back up to what was requested by the department. Ms. Reese advised that if the Commission so desires, the additional funding of $25,000 could be added to the Library book account. MEETZNG MZNUTES SPECZAL CI'TY COMMTSSI*ON BOYNTON BEACH, FLORIDA SEPTEMBER 3, 1998 City Manager Willis advised that for the first time last year, the Library book account was increased from $115,000 to $150,000. Our Capital allocations this year are in other areas such as computers, software and other supplies the Library has requested. If the Commission wishes to increase the allocation to $150,000, it would be possible to do one of two things. Grant the Director the discretion to utilize funds from whatever accounts she has a surplus in at the end of this current fiscal year; or 2. to look for funds in the upcoming fiscal year's unappropriated fund balance. City Manager Willis advised that between this meeting and the next budget public hearing, staff would confirm for the Commission that the amount is available in unencumbered funds for the current fiscal year. Commissioner Denahan thanked all of the Citizens on Patrol that were present in the audience. She asked whether or not funds were included in the budget for the purchase of new COPS cars. Police Chief Gage advised that negotiations have taken place with a car dealer to lease seven new vehicles. Chief Gage advised that the department originally anticipated contractual issues with DM Data for conversion of some data into the new records management system. Since that will not cost what was originally estimated, these seven vehicles can be funded with that excess money. The request for approval of the lease will be on the next agenda. Mayor Taylor commended all of the Citizens on Patrol for riding around in the old vehicles. The City is now in a position of being able to provide better vehicles. 2. PROPOSED RESOLUTZON NO. R98-149 RE: RATE FOR FTSCAL YEAR 1998/99 ADOP'I'~ON OF TENTATZVE MTLLAGE Attorney Cherof read Proposed Resolution No. R98-149 by title only: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, ADOPTING A TENTATIVE MILLAGE RATE OF 7.8160 FOR THE CITY'S GENERAL OPERATING FUND FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1998 AND ENDING SEPTEMBER 30, 1999; PROVIDING FOR SEVERABILITY, CONFLICTS AND PROVIDING AN EFFECTIVE DATE, Motion Vice Mayor Jaskiewicz moved to approve. Mayor Pro Tem Tillman seconded the motion that carried unanimously. 3. PROPOSED RESOLUTLON NO. R98-150 RE: FOR FzSCAL YEAR 1998/99 ADOPTLON OF TENTATI'VE BUDGET Attorney Cherof read Proposed Resolution No. R98-150 by title only. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, ADOPTING A TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1998, AND ENDING SEPTEMBER 30, 1999; DETERMINING AND FIXING THE AMOUNTS NECESSARY TO CARRY ON THE GOVERNMENT OF THE 4 MEETING MINUTES SPECIAL CITY COMMISSION BOYNTON BEACH, FLORIDA SEPTEMBER 3, 1998 CITY FOR THE ENSUING YEAR; DETERMINING THE AMOUNT OF APPLICABLE FUNDS ON HAND; ESTIMATING RECEIPTS FOR THE GENERAL FUND; VOTED DEBT SERVICE FUNDS; CAPITAL IMPROVEMENT FUND; UTILITIES FUND; VEHICLE SERVICE FUND; SANITATION FUND, LOCAL OPTION GAS TAX FUND; WAREHOUSE FUND; CRA/COMMUNITY REDEVELOPMENT FUND; MASS TRANSIT FUND; SELF-INSURANCE FUND; AND GOLF COURSE FUND; PROVIDING FOR SEVERABILITY, CONFLICTS, AND AN EFFECTIVE DATE, Motion Mayor Pro Tem Tillman moved to approve. Vice Mayor ]askiewicz seconded the motion that carried unanimously. 4. PROPOSED ORDINANCE NO. O98-40 RE: FISCAL YEAR 1998/99 ADOPTION OF FINAL BUDGET FOR Attorney Cherof read Proposed Ordinance No. 098-40 by title only. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, ADOPTiNG A FINAL BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1998, AND ENDING SEPTEMBER 30, 1999; DETERMINING AND FIXING THE AMOUNTS NECESSARY TO CARRY ON THE GOVERNMENT OF THE CITY FOR THE ENSUING YEAR; DETERMINING THE AMOUNT OF APPLICABLE FUNDS ON HAND; ESTIMATING RECEIPTS FOR THE GENERAL FUND; VOTED DEBT SERVICE FUNDS CAPITAL IMPROVEMENT FUND; UTILITIES FUND; VEHICLE SERVICE FUND; SANITATiON FUND, LOCAL OPTiON GAS TAX FUND; WAREHOUSE FUND; CRA/COMMUNITY REDEVELOPMENT FUND; MASS TRANSIT FUND; SELF-INSURANCE FUND; AND GOLF COURSE FUND; PROVIDING FOR SEVERABILITY, CONFLICTS AND AN EFFECTIVE DATE, Motion Commissioner Titcomb moved to approve. Mayor Pro Tem Tillman seconded the motion. City Clerk Sue Kruse polled the vote. The vote was unanimous. Mayor Taylor was pleased to pass this budget because we are experiencing a decrease in the City's millage for the first time in eight years. He believes this is a prelude to what the citizens can expect in future years. The City Commission has worked very hard to create economic development in the community. Many projects will come to fruition in Quantum Park in the coming year and the groundbreaking for the marina will take place on September 11th. He commended staff for their efforts. Attorney Cherof announced the final budget public hearing to be held at 6:30 p.m. on September 15m. AD3OURNMENT There being no further business to come before the City Commission, the meeting properly adjourned at 7:00 p.m. 5 MEETING HINUTES SPECIAL crrY COMHISSION BOYNTON BEACH`` FLORIDA SEPTEMBER 3,, 1998 C~TY OF BOYNTON BEACH Mayor ~- ~7~ce Mayor / A~E~: City~lerk ~t~ City Clerk e Tape) j :\shrdata\cc\wp\min utes\comm\0903special.doc 9/8/98 8:00 AM Mayor Pro Tem C~,~ssioner Commissioner 6