Loading...
Minutes 12-28-92HIHUTE$ OF THE SPECIAL CITY COHHIS$ION HEETING HELD IN C01414I$$ION CHAMBERS, CITY HALL, BOYHTON BEACH, FLORIDA, ON HONDAY, DECEHBER 28, 1992 AT PRESENT Arline Weiner, Mayor Edward Harmening, Commissioner Robelrt Walshak, Commissioner Carrie Parker, Assistant City Manager Sam Goren, Assistant City Attorney Sue Kruse, City Clerk Mayor Weiner called the meeting to order at 6:03 p.m. She announced that due to illness, Vice Mayor Matson would not be present. Further, Mayor Weiner read a memorandum from Commissioner Aguila wherein he explains his past relationship. with one of the firms presenting this evening. (A copy of Commissioner Aguila.'s memorandum is attached to the original copy of these minutes on file in the City Clerk's Office.) Mayor Weiner explained that each of the three (3) firms will be permitted thirty (30) minutes for their presentations. The Commission will then select the con- sultant who will prepare Phase I of the Historic Schools. Smt~h Architectural Group~ Inc, Jeff Smith, President of Smith Architectural Group, introduced Ken Brower of Smith Architectural Group and Tim Houllhan of Gee & Jenson Engineering. Mr. Smith stated that Smith Architectural Group has a great deal of-experience in historic preservation. Ken Brower is in charge of research and development and contract administration. Gee & Jenson Engineering compliments the Smith Architectural Group because of their expertise. They are multidisciplined and have worked with the City of Boynton Beach in the past. Janice Drewing is also part of the team. She is a grants specialist for historic preservation. She has raised over $27 million in grant funds. The Lord Gnoup is another part of the team which handles cultural and resource planning. ThmLord Group does the necessary market research which helps decide the best use for the buildings. Nr, Brower spoke about Janice Drewing. He explained~that she worked with the Smith Architectural Group on the Town Hall project in Ralm Beach. A portion of her resume was depicted on a display. Much of her work has been concentrated in Sou~h Florida. She has experience in grant researchand acquisition. She is awaqe of what to apply for and when to make those appt, icatioms. She has experience in scheduling with architects to make certai~ the prqject comes in in a timely manner. The Lord Group will be the market researchers~. They are currently wQrking with Gee & Jenson on the Maritime Museum for the City of West Palm Beach. They have developed a database of research which ca~ be a~plied to the HistQric Schools project. ' Tim Houllhan, an architect with Gee & Jens.on, ~Qid the firm has been in Palm Beach County for forty-two {42} years. The,~ hav~ six {6} branch offices aroun~ #ZNUTES - SPECIAL CXTY CONNXSS~ON #EET~NG BOYNTON BEACH, FLORZDA DECENBER 28, 1992 the State of Florida. Gee & Jenson was asked to join the team because of the firm's specialties which will assist the project. The firm has expertise in adaptive reuse both architecturally and from an engineering standpoint. They arelcurrently involved in the Palm Beach County feasibility study to adaptively reuse the 1916 courthouse in downtown West Palm Beach. Gee & Jenson's mechani- callengineering department is another specialty department. Lee Kendrick, a mechanical engineer with the firm, specializes in air quality. This is a very important factor in adaptive reuse given the ages of the buildings involved in such projects. Gee & Jenson has done the structural inspections of the buildings. MayOr Weiner noted that Ms. Drewing's and the Lord Group's qualifications were not)listed in the back-up material supplied for review by the Commission. Mayor WeiSer explained that she was particularly interested in the grants specialty. MayOr Weiner asked that the record reflect that Ms. Drewing was responsible for the)grant acquisition for the restoration of Palm Beach Town Hall-$750,O00, City of ~ey West-S328,000. Mr. Smith explained that he worked with Ms. Drewing on the restoration of Palm Beach Town Hall and the restoration of Via Mizner. It was further explained that Ms. Drewing's resume lists dozens of projects and a copy of her entire resume was presented to Mayor Weiner. A booklet was also provided listing information regarding the Lord Group. {A copy of Ms. Drewing's resume is attached to the original copy of these minutes on file in the City Clerk's Office.} Mr. iSmith concluded his presentation by adding that the majority of his firm's work is in restoration. They are currently working on the Casa Casaurina in Miami Beach. He showed photos of a number of other projects which have been completed by the Smith Architectural Group. He explained that the Ever lades Club is similar in size and scope to the Historic Schools in Boynton Be~ch. If the)Smith Architectural Group is selected, the Lord Group will work on inter- viewing the community, the historic board and the City Commission to determine the!best use for these schools. Cur)'!e, Schneider Associates Bob Cuttle introduced Frances Bork, Chairman of the Old School Square Cultural 'Cent:er, and Leslie Dlebolt, Historical Architect. Mr. Currie stated that the Cit, of Boynton Beach has a unique situation in that these buildings need new lifi. This project will bean adaptive reuse. Mr. Currie intends to poll the co~unity in order to form a consensus of what the community would like to see in :he buildings. Drawings will be developed and historical documentation will be lade. That will bring the project to the grant process. Leslie Diebolt wi ). work on the documentation process and assist in submittal of grant applica- tio~)s. Frances Bork said it is important to determine what the community expects from thelbUil~s. She can be helpful in developing town meetings for this purpose. While doing this, she will be investigating the types of programs which might be offered in the buildings to determine how much revenue will be produced or how much money the programs will cost to support. A questionnaire will be developed at an organizational meeting. Ms. Bork stated she understands this RFQ because #INUTE$ - SPECIAL CITY CO#HISSION #EETING BOYNTON BEACH, FLORIDA DECENBER 28, 1992 she sat on the advisory council which awarded the funds for it. Further, she has been involved in this process for a long time. Leslie Dlebolt has been involved in many projects and is aware of the reporting requirements and the performance requirements in terms of architectural stan- dards for buildings and the timeliness of conclusion of the project. Ms. Diebolt will supply background information of a historical nature and develop base documents. Mr. Currie stated that when all information is gathered, the design of the building will take place and final design drawings will be prepared. The drawings will be reviewed during various stages prior to completion. Ms. Diebolt explained that her practice is exclusively historic preservation architecture and has been so for the last fifteen (15) years. She has sixty (60) projects to her credit and Mr. Currie has somewhat more including some very local projects. Ms. Bork is very involved in preservation. She has been involved at the State level and currently serves on the Historic Preservation Advisory Council. Ms. Diebolt also served on that Council. This involvement allowed them to read the grant applications of over 1,000 applicants. By reading those applications, they were provided with an understanding of ideas which are appearing throughout the State. Mr. Currie said this group would bring team history to the project. They have worked together in the past and have an extensive portfolio of historic restora- tion projects. They have learned that these historical restoration projects are the best tools for redevelopment of a con~nunity. Commissioner Walshak questioned whether this group had done any schools in the pas~. Mr. Currie answered affirmatively and pointed out that Kings Academy and themjewish Community Center in Boca Raton are two of the private schools he has beein involved with. Old School Square was one of his projects and he is doing a plroject at Florida Atlantic University. Also, Mr. Currie is currently working on a project at Palm Beach Junior College. Mr.ii Currie thanked the Commission for the opportunity to make this presentation. MaYor Weiner explained the timetable involved in the purchase of these two SChlOOlS. The City of Boynton Beach is on a two-year schedule for purchase of them smaller school and a four-year schedule for purchase of the larger school. Msii Parker explained that this planning grant must be completed by June. Prior tOilCOmpletion of this grant, the City will be submitting an application for the capital improvement funds to get a special line item for the major restoration work on the 1913 building. The City has between six and eight months to apply fo~ the first grant for capital improvement funds. R__s, iiO_~- Heisenbottle Architects Rlqhard Helsenbottle, President of R, J, Helsenbottle Architects, made the pre- sentation and will be the principal in charge of the project. He presented an organizational chart showing John Baccari as the Project Manager. Mr. Baccari is!la resident of Delray Beach. Some of the specialty people involved outside of -3- HINUTES - SPECIAL CITY COle4ISSION HEETING BOYHTOH BEACH, FLORIDA DECEMBER 28, 1992 the Heisenbottle staff include Goodkin Research. Goodkin Research has a staff which specializes in historic preservation projects and will assist in deter- mining what should go into the project. ATEC Environmental is one of the largest environmental engineering firms in the area. Also, two preservation consultants are used on every project. They are Matthew Moscow and Charles Cha'e.~ Gordon Anson is a museum specialist who will be consulted if a decision is made to incorporate a museum. Structural engineering issues will be dealt with by Maurice Gray Associates. Mr. Res' Bui Chu Mai awa the Heisenbottle spoke of the firm's experience which included the Freedom Tower :oration, Gusman Center for the Performing Arts, The Coliseum, The Cast Iron Iding, the Coral Gables Women's Club and the Redlands Corrmunity Methodist ~ch. Maurice Gray was part of the team which worked on the Ellis Island Building, Power House, Restaurant and Hospital. Mr. Gray has won three 'ds for the quality of his work in preservation. Matthew Moscow worked on Hermitage, the Octagon in Mt. Vernon, and the Treasury Building. Charles Cha~e was involved in the Coral Gables City Hall. John Baccari was the original architect on the Morikami park Museum. Nell Dixon has worked on the Los Angeles County Museum. He has currently designed the Minorca Playhouse project. Gordon Anspn has numerous projects in his portfolio. Mr.~Heisenbottle stated his firm specializes in preservation-type projects. He displayed photos of the Freedom Tower, the Coliseum and the Gusman Center for the/Performing Arts. These three projects were mainly preservation projects. Mr.)Heisenbottle displayed photos of the Miami Edison Middle School and compared it to the Boynton Historic Schools. Mr.iHeisenbottle stated that if R. J. Heisenbottle Architects is selected for thi~ project, he will participate in the project from beginning to end. He poipted out that their experience is second to none and, if selected, his firm can)begin work next Monday. He promised to complete the work within the sixty- daY time frame. Maypr Weiner questioned whether Heisenbottle would be of assistance in the acquisition of grant money and asked if a commitment would be made to help the City obtain grant funds. Mr. Heisenbottle provided an affirmative response to both questions. He pointed out that the Coral Gables Women's Club would not have been completed had it not been for grant money. May~r Weiner further pointed out that Mr. Heisenbottle is from Coral Gables. Shemasked for assurances that the firm would be on the job everyday if selected. Mr-!Baccari responded that he lives in Delray Beach and expects to be part of every meeting or discussion regarding this project. He stated his time would be specifically devoted to this project. It was further pointed out that Neil Dixpn resides in Pompano and Mr. Heisenbottle would not have a problem with the one)hour drive to get here to Boynton Beach. In conclusion, Mr. Heisenbottle vowed there would be no problem servicing this project. -4- HINUTE$ - SPECIAL CITY COI~II$$ION #EETING BOYNTON BEACH, FLORIDA DECEHBER 28, 1992 Vote Mayor Weiner explained that the procedure which has been followed in the past is thej use of a closed ballot. The vote is done numerically with three (3) being thei highest rating and one (1) being the lowest rating. AttOrney Goren advised that the secret review becomes public as soon as it is dispensed with publicly and discussed publicly. It will become part of the pubilic record. Attorney Goren asked the Commissioners to sign the ballots so ithat those voting can make their identities known. (The ballots are attached to Ithe original copy of the minutes on file in the City Clerk's Office.) Conimissioner Harmening stated that in the event there is difficulty in nego- tiating a contract with the first choice firm, the second choice will then be selected. Attorney Goren agreed this procedure would be legally correct. Att City Clerk Sue KrL Ms Parker advised that the applicants will be notified of the results tomorrow. AD,)OURH#EHT Th,~re being no further business to come before the Commission, the meetin9 pro- pe'ly adjourned at 7:24 p.m. orney Goren and City Clerk Sue Kruse tabulated the results. se announced the results: First - Smith Architectural Group, Inc. Second - R. J. Heisenbottle Architects Third - Currie, Schneider Associates AT T EST: Ci Secretary (Two Tapes) THE CITY OF BOYNTON BEACH / ' Mayor ~ / ~ice Mayor , ~ Co sioner J - _ Commissioner L ' Commissioner -5- MEMORANDUM Date: To: From: Re: December 28, 1992 City Commission Jos~ Aguila ~ Commissioner Special City Commission Meeting December 28, 1992 Esteemed Mayor and City Commissioners, today December 28, 1992 a special meeting of the City Commission for the City of Boynton Beach has been convened to select an architectural firm for the restoration of the historic Boynton schools. One of the short listed firms is a company with whom I was once employed. In fact, as of mid-july of this year, I have not been an employee of this particular firm. I am currently self-employed and work out of an office in Delray Beach for which I have a current one year lease on which I pay a monthly rent. This lease has been in effect since July 15, 1992. As a point of reference, the Request for Qualification's sent out by The City, was dated October 27, 1992, three and one-half months after I was no longer an employee of the firm. A local architectural firm with experience in historical preservation which can be of benefit to the city should not be excluded from the process just because I was once Memo to City Commission Special Meeting December 28, 1992 Page 2 an employee of that firm. I have been in contact with both counsel as well as the Commission on Ethics in Tallahassee and have been assured that no conflict exists with either the written law or the intent of the law and my position as a City Commissioner as it relates to the matter at hand. I will derive no financial gain, special privilege or compensation should this firm be selected for this project and the commission should be confident that any past employment I have had with this firm does not constitute a concern during these deliberations. I have not participated in any discussions with any Historical Board members on this project and have stayed away from any meetings or conversations as they relate to this project. I have done so to make sure that even the appearance of impropriety does not exist. JANICE M. DREWINGt PERSONAL EXPERIENCE RESUMEm PRIMARY EXPERIENCE HISTORIC PRESERVATION Historic Perservatlon Coordinator, City of Key West, Florida: Administration of Local Preservation Ordinance~ staff for Key West Landmarks Commission, responsible for architectural review of historic structures. Oversight and review for Old Town Historic District comprised of over 100 wood frame VConch" (Bahamian) Architectural Style structures, many of which were constructed in the late 1800ts. Historic research~ public restoration projects, including the Waterfront Theater and Truman Annex Administration Building. Administration of Mayorts revolving grant fund for improvements to small scale residential historic structures. National Register Nominations for Historic District~ worked with Historic Key West Preservation Board and assisted in historic research for restoration of Fort Zachary Taylor. Prepared Historic Preservation Element for City Comprehensive Plan. Landmarks Preservation CoordinatOr, Town of Palm Beach, Florida: Administration of Landmarks Preservation Program for locally designated historic sites predominantly of Mediterranean Revival Architecture. Staff for Landmarks Preservation Commission with architectural review oversight of locally designed historic sites and districts along with implementation of landmarks preservation guidelines. PreparatiOn of designation reports including, Gucci Building, Casa de Leone, and private residence of Architect, Maurice Fatio. Extensive research on the work of Architects, Addison Mizner and Maurice Fatio. Preservation architectural tours and educational program for Palm Beach County Schools. Initial review and ongoing monitoring of project for restoration of Via Mizner. Work with the Historic Palm Beach County Preservation BOard and Palm Beach Preservation Foundation. Maintenance of Townts Historic Building Survey. Assistance in preparation of National Register Nominations. Prepared private foundation grant proposal for the restoration of Palm Beach Town Hall including original research. Coordination of Preservation Day Programs and Historic Preservation Newsletter. aumlnlstration, Cfr-- of .... g Re.law Coot · Staff for ~--~-=_x- Miami Beach, Flori · dlnatlon and · - ~=~ mrese~v~ .... da. including site reViews __ so,rd and Design Rev reports for pro]acts consistency with historic guidelines, e.g. Secretary,s Standards. ' , evaluate Preservation Register and Design Review for all buildings in National Historic District, including 4 locally designated historic districts comprised of structures of predominantly Art Deco; Art and Streamline Modern, and Mediterranean Revival Architectural Styles and loca . Old City Hall a ' lly designated si ' . Implementat'~. _ ' Mediterranean Reviv ._ tea Including, l~.. ~f local oistrict ,uide~=_~ structure. the Interior Standards for Rehabilitation. ~ xx~,~s and U.S. Secretary of Technical assistance to architects and developers on historic ~ehabilitation projects and applications for federal investment tax credit program. Historic and architectural reviews of preservation projects funded through the Community Development Block Grant Program. Designation Reports including historic Venetian Causeway Preparation of Historic District Plans. . Historic district tours for residents and school children and participation in Art Deco Weekend. ~RANTS Proposal for. $750,000 private · pr~_~t°~atlon of Palm Beach m---~n~O-w~-ent funds for ~-~--. =p~eu $35,000 ~ ~,~ .... ~uw~ nail. --~ouurlc mreservatiO. _~plica=ions for Fi ' - ,- · . =~nu In Aid Program for P~=--- ~r~d~ Historic ~mpps mark restoration and historic bUildin~ cur $40,0~0 Local Government ~_~%~Y f~r the Town of Palm n~=~ ~ ~Ior Town of Palm m~~'''Pzenenslve Plannin~ a~i_~~'~' ueveloped ml~,~ ~_~-.. ~=~un. = --oo~uunce Grant 5 ..... ~nu secur · Operations center f~ ~__~n~lng. for ppper Ks s ~ ~-~unroe uountv Ci,.~ ~_. Y Emergency Prepared grant proposal, budget and administered $167,000 = -~ uerense Department. Radiological Emergency Grant for Monroe County to provide emergency plans and procedures in case of accidents at the Turkey Point Nuclear Power Plant. $20,000 Florida Sea Grant Project With University of Florida to develop Model Standards for Structural Evaluation of Monroe County BUildings in Category 1-5 Hurricanes. ApPlication an~ administration of $35,735 Local Govern Comprehensive Assistance Program Grant for the Clt ment West, FL for Comprehensive P~a ' y of Ke ~ ~ Preparation o~ - ..... n, y City of Key West. ~ ~oz~,ooO Conservation Land Acquisition Grant for the Grant development and administration, including $7.5 mil. Community Mental Health Capital Improvement Program, N.J Dept of Health and Human Services. . . Provided technical $2.8 mil. HUD a~sistanc~ to community, agencies in Received $25 3 mil 202/8 Housing Demonstratl , ~ ..... securing . o~. ~Unalng. · in Local Federal Public Works Grants Awards for N.J. Capital construction projects, provided technical assistance, prepared documentation· . applications and supporting OTHER Community relations, includin siting, conflict reso~ut?o wor~ with local boards . . Knowledge .~ ~ .... I n. , facility ~ v~ ~e~eral, state, and local regulations; in · Secretary of the Interior,~ cl Guidelines . . - Standar . ud~ng U.S. a~--~ .... ~or Rehabllltat~,~ ~_~ ~s for Rehabllit=~-_ _ yrequlrements includingFe~l~,r~~~ Life Safety Codes; local building and Chapter 6A-2; including working with zoning codes; SBE Rules Zoning and land use research, regulatory agencies. EDUCATION DREW UNIVERSITY GRADUATE SCHOOL, MADISON, N.J. SEPTEMBER 1970- SEPTEMBER, 1972. Twenty-seven credits' of graduate Work in political science and public administration including urban and preservation planning, law, government and public policy. semester in London, England. Research ELMIRA COLLEGE, ELMIRA, N.Y. B.A. JUNE 1970, PHI BETA KAPPA, CUM LAUDE, DEAN,s LIST. , Concentration in political science With concurrent Work in public administration, economics, history, planning, and urban geography.