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Minutes 07-28-92MINUTES OF THE CITY COMMISSION BUDGET WORKSHOP MEETING HELD IN C~ISSION CHt~BERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON TUESDAY, JULY 28, 1992~ AT 6:00 P. M. PRESENT Arline Weiner, Mayor Lynne Matson, Vice Mayor Jose Aguila, Commissioner Edward Harmening, Commissioner Robert Walshak, Commissioner (Arrived late) J. Scott Miller, City Manager Carrie Parker, Assistant Manager Wilfred Hawkins, Assistant to the' City Manager Grady Swann, Finance Director Mary Munro, Budget Analyst Tammy Standifer, Accountant III CALL TO ORDER Mayor Weiner called the meeting to order at 6:07 P. M. PAGE 159 - BUILDING DEPARTMENT City Manager Miller distributed copies of Building Department Memorandum No. 92-174 in which Don Jaeger, Building Official, elaborates on major projects, plans filing fees and permit fees expected to be obtained. If all these proj- ects commence in fiscal year 92/93, the total revenue would be $1.1 million ($327,208 in plans filing fees and $781,901 in building permit fees). The Building Department has three divisions, Administration, Plan Review and Permitting, and Field Inspection. Administration currently has five positions which City Manager Miller recommended retaining. Plan Review and Permitting currently has thirteen positions. Page 164 of the proposed budget shows eleven; however, two from Site Development were moved into Plan Review and Permitting. There are currently seven positions in Field Inspection, which City Manager Miller recommended retaining. The total personnel for the Building Department is currently twenty-five, which is being proposed for fiscal year 92/93. If approval of the proposed projects is received and all the projects proceed at the same time, additional inspectors may be needed in 92/93. Vice Mayor Matson asked if money would have to be put aside for this now. City Manager Miller answered in the negative, saying the revenue would come in over and above what is budgeted. Commissioner Aguila asked if there are projects presently being inspected by outside inspectors who are not hired or paid by the City. Mr. Jaeger explained that the contract is structured so that the outside inspec- tors are paid through the City and that this process does not cost the City anything. Savannah Lakes and Motorola have special inspectors on site for their own convenience because of the type of construction they are doing. The City could not possibly have an inspector on site at all times. He said the City sets the standards as to who is allowed to do inspections. City Manager Miller advised that Personnel Services have remained virtually the same. There is a slight drop of about $2,000 from the present amended budget to the proposed 92/93 budget. Materials and Supplies remained relatively the same. Operating Expenses decreased about $1,000, primarily attributed to the travel - 1- MINUTES - CITY CONMISSION BUDGET ~RKSHOP 14BETiNG BOYHTON BEACH, FLORIDA ~ULY 28, 1992 allowance being slightly reduced. All the inspectors are on a $225 monthly car allowance. At this Point in the meeting, Commissioner Walshak arrived. Mayor Weiner asked why there are twenty-five employees in this Department. City Manager Miller advised that various projects are currently being worked on (single-family homes). At the beginning of 1990 to 91/92, during October, November and December, building permit fees were very low, averaging $32,000 to $34,000 a month. They have substantially increased because building activity has picked up in the past six months. There were several months where building permits have been in the neighborhood of $80,000 to $90,000 a month. This indi- cates that there is an awful lot of work going on out there, not necessarily new major construction, but a lot of renovation, roofings and remodelings that necessitate inspections. In 90/91 there were thirty-five employees in this Department; however, three were transferred to the Planning Department. Therefore, in essence, there was a reduction of seven full-time positions from 90/91 to 92/93. There was another reduction the year before that. This Department has been reduced in the passed two and a half years to ten or thir- teen employees. Mayor Weiner pointed out that this Department has been reduced due to reorganization. Commissioner Aguila thought it would be helpful to be prov!ided with the job descriptions of each employee in Administration and in Plan Review and Permitting in order to get an idea of what occupies their forty hour week. City Manager Miller advised that those job descriptions can be found on pages 101 and 103 of the Program Budget. He said permit fees averaged $28,i544 from October to December in 1991. However, in January they went up to $53,1000. In February they dove down to $29,000. In March they rose to $84,000. In April they were $45,000 and in May they were $93,000. Therefore, the average increased from $28,544 to $49,000 in that eight month period. Commissioner Aguiqa noted that the revenue exceeds the expenses by $400,000. Mr. Jaeger referred to a long term study done over a number of years regarding productivity measures. In 87/88, there were fifty-nine employees in the Building Department and ipermits averaged t22 per employee. Last year there were thirty-one empl!oyees and permits averaged 204 per employee. Therefore, over that five year periiod, productivity has been increasing while personnel have been decreasing. The iField Inspection Division is doing quite a lot of occupational license inspections to pick up revenue. City Manager Miller said there are two individ- ualsl in the Plan Review and Permitting Division who have other areas of exper- tise that can be utilized. They are Gary Lanker, who is a P. E., and Phil Sy, whoiis a landscape architect. Mr. Lanker is utilized on several occasions for other projects. Mr. Sy also works with Kevin Hallahan on all the inspections. If Personnel are reduced in the Building Department, the City would lose Mr. Sy and iMr. Lanker because of the layoff process of procedure and based on senilority. City Manager Miller said he and Mr. Jaeger feel that Mr. Lanker and Mr. iSY are valuable employees to the City. In response to Commissioner Harmening, City Manager Miller said Mr. Lanker is a hydrological engineer. Comn~issioner Harmening stated that there are ways to change these employees' job descriptions and titles in order to reduce the personnel in the Building Department. Commissioner Walshak pointed out that this would be contrary to Civill Service Procedure. -2- N]:NUTES - CITY COMMISSION BUDGET WoRKSHoP' R£ETiNG BOYNTON BEACH, FLORIDA ~ULY 28, 1992 City Manager Miller advised that Operating Expenses are being slightly decreased and there has been no capital outlay for this year. Con~nissioner Aguila asked about the need to do microfilming. City Manager Miller advised that massive microfilming in Building and Planning needs to be done some day. The amount he proposed in the budget is a small amount; however, he felt a small dent in microfilming is better than nothing. Hopefully, in the future, when monies become a little more available, more massive microfilming can be accomplished. However, at the present time, he is trying to keep costs down. Ms. Parker, the Assistant City Manager, advised that some microfilming is done in-house, except for the big plans. Commissioner Harmening believed that at one time the City had the capacity and capability to do all the microfilming. Commissioner Aguila asked if the proposed amount budgeted would take care of a year's worth of drawings. Mr. Jaeger advised it would not and estimated $20,000 would probably be needed. He added that quite a backlog of items needing to be microfilmed is being developed. City Manager Miller suggested investigating getting involved with a full-time microfilming operation to do the big and small jobs. It would involve initial capital outlay expenses and equipment; however, sometimes doing it in-house may be a little bit cheaper than contracting it out. The total budget for the Building Department is $1,139,573; however, it is slightly less than the amended budget of $1,141,062 for 91/92. PAGE 169 - O~CUPATIONAL LICENSES City Manager Miller advised that there are currently three full-time positions, which he recommended be retained in the 92/93 budget. Personnel Services decreased about $8,000 or Sg,O00 due to long term employees leaving the City and shorter term employees being promoted. Some salary savings have been realized because of this. Materials and Supplies and Operating Expenses increased slightly. Workers' Compensation decreased slightly. Overall, Occupational Licenses decreased from $112,585 to $103,212. He pointed out that Occupational Licenses brings in about $950,000 a year. There used to be four full-time posi- tions; however, there are inspectors who do some occupational license checks while they are out in the field to broaden these inspections. Vice Mayor Matson proposed that Occupational Licenses be moved under the City Clerk's Office or the Finance Department because it has been brought to her *attention that employees are leaving due to unfair practices of the Building Official. Mayor Weiner said she also received some calls about this particular division and the Building Department. Commissioner Walshak did not think this was ~the proper forum for this discussion. He said there are rules and regula- tions for airing grievances which the City Commission should not circumvent. Commissioner Aguila suggested that City Manager Miller investigate this matter to see if he feels Occupational Licenses should be under a different department. In response to Commissioner Walshak, City Manager Miller referred to account 216.10 on page 5 of the proposed budget. In 8g/go $470,000 was collected and in 90/91 $570,000 was collected. It is anticipated that revenue is going to come in at slightly less than $555,000 this year; however, it may be a little more since Sears came in. The projection for 92/92 is $509,000. Commissioner *"unfair" should be "nefarious" -3- HINUTE$ - CITY COHHI$SION BUDGET ~RKSHOP #EETI~ BOYNTON BEACH, FLORIDA ~ULY 28, 1992 Walshak pointed out that in the last three years, revenue generated by Occupational Licenses has increased while the number of employees has decreased. Commissioner Harmening recalled revenue being $102,000 in 82/83 when there was only one full-time employee and a CBE student . PAGE 175 - CODE ENFORCEMENT City Manager Miller said this division shows an increase from seven to nine employees; however, one Code and License Inspector and one Clerk II position were transferred in from the Police Department. There are also two additional Code and License Inspector positions in the Code Enforcement Division; however, they are financed from Sanitation. In essense, the Code Enforcement Division has eleven employees, nine of which are funded through the General Fund and two through Sanitation. There is an increase in the overall budget in Personnel Services primarily because of the increase of employees. Material and Supplies and Operating Expenses have decreased. There is no capital outlay; however, we got hit about 2½ times on Workers' Compensation. Therefore, there is a total increase in this budget. PAGE 181 - ANIMAL CONTROL City Manager Miller proposed that this division continue with one part-time and two full-time employees. Personnel Services increased slightly from $84,000 to $85,000. Materials and Supplies showed a slight decrease. Operating Expenses were exactly the same. Overall, the budget went up, but it went up less than $i,ooo. PAGE 187 - PUBLIC WORKS City Manager Miller stated there are currently five full-time employees. It is being proposed that the Assistant Director of Public Works (grade 35) be reclassified as Deputy Director of Public Works (grade 37) due to additional job responsibilities brought onto this individual, as well as an additional divi- sion. Due to the breakup of the Department of Administration several months ago, the Facilities Management Division is now under the direction and manage- ment responsibility of the Public Works Department. Personnel. Services decreased from $259,000 to $255,000, inspite of the proposed reclassification, due to a long-term employee, Helen Ewing, retiring this year. Her replacement was a person short her tenure. Materials and Supplies increased slightly. Operating Expenses decreased. There is some'capital outlay in the amount of $1,300 for file cabinets which are badly needed. Vice Mayor Matson asked the reason for the increase in account 470.05, Business Meetings. City Manager Miller feels that the Director and Assistant Director should become more involved in some of the State public works association seminars and conferences, as well as Sanitation. This division handles Streets and Roads and Public Works. There is an awful lot going on in the economy now dealing with public works issues, drainage issues, recycling issues, and solid waste collection issues, and City Manager Miller thought staff should be involved on the state- wide level. -4- #INUTES - CITY CONNISSION BUDGET NORKSHoP HEETI~ BOYNTON BEACH, FLORIDA ~ULY 28, 1992 PAGE 194 - ROADS AND STREETS City Manager Miller stated there are currently eight full-time employees and recommended retaining them for the 92/93 fiscal year. There is a reduction in Personnel Services from $278,607 to $256,738 due to the retirement of a long- term employee this year. There have been some increases in Street Repairs and Maintenance. Traffic and Street Signs decreased slightly. Materials and Supplies decreased slightly. Street Lighting increased substantially ($45,000). A complete readjustment was done this year, taking into account monthly costs for eight to ten months. Taking this into consideration, we are averaging about $30,800 a month. Over a period of twelve months, it comes out to $370,000. An extra percent was added to that for any increase which might occur. Vehicle Service costs decreased slightly. In account 499.00, $3,000 is appropriated for street sweeping. Commissioner Harmening felt we really should buy a new street sweeper from an insurance and environmental standpoint in the future, especially if the City gets involved with the storm water business. Vice Mayor Matson felt this would also help to alleviate some of the maintenance problems. In response to Mayor Weiner, City Manager Miller said a good street sweeper-costs in the neighborhood of $100,000, which could very easily come out of Capital Improvement. If a street sweeper is purchased, a full-time employee will have to be hired to operate it, unless the street crew time is cut. There are eight full-time employees. Carel Fisher, Assistant Director, said if one employee is taken out of there, the division would be crippled. It would cost approximately $22,!000, plus benefits, for a total of $26,000, to hire a full-time employee to operate the street sweeper. This matter will be discussed further at the July 29th City Commission meeting. City Manager Miller stated that if a full- time! employee is hired to do the street sweeping, then the $3,000 in account 449.00 can be taken out of the budget because the contracted services will not be needed. With regard to capital outlay, it is being proposed that a compactor/vibrator be purchased to replace the one which is worn out. PAGE 201 - LIBRARY City Manager Miller said there are presently seventeen full-time positions and eighteen part-time positions, for a total of thirty-five. It is being proposed to retain these positions for fiscal year 92/93. Personnel Services have increased slightly due to associated benefit costs. Materials and Supplies increased slightly. Commissioner Aguila said out of all the calls he receives, he gets more calls on the library. He gets complaints about noise and children running around. He asked what can be done about these problems. City Manager Miller stated the problem with the children is ongoing. There was an occasion where several of the CPOs had to be brought in. Virginia Farace, Director of the Library, welcomed any solutions. City Manager Miller said the Electric Service increased slightly. There is an increase in Computer Programs. Operating Expenses rose slightly. Mayor Weiner felt it is important to constantly have new books circulating in the library in order to keep the library the fine depository that it is. It was -5- MINUTES - CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA ~ULY 28, 1992 the consensus of the City Commission to increase the money allocated for new books from $90,000, which is what was recommended by City Manager Milller, to Marie Shepherd, President of the Library Board, stated that the book budget must be raised in order to stand still. With the cost of books today, by raising the amount allocated, you are not increasing the budget; you are almost trying to stand still and tread water. Con~nmissioner Walshak suggested budgeting $105,000 for books, which is what the librarian recommended. Mayor Weiner said she was trying to compromise between what City Manager Miller recommended and what the librarian recommended, and suggested putting the other $5,000 in the hopper for discussion at the July 29th meeting of the City Commission. PAGE 212 - RECREATION City Manager Miller advised of some changes. On page 219, there are currently thirty-three full-time personnel; however, the Recreation III position is curnently vacant. He recommend eliminating this full-time position due to reonganization of some of the duties and jobs. Therefore, there will be a reduction in the wage category and Personnel Services. City Manager Miller said even though there are thirty-two employees, Recreation has still taken on addi- tional facilities, for example, the activity center and Ezell Hester Park. City Manager Miller pointed out that there has been a slight reduction in part-time empl!oyees. Overall, the total personnel has been reduced from current budget eighty-four to eighty-one. He further pointed out that the 90/91 actual totalled eighty-eight employees, therefore, we are down six from 90/91 and we have taken on two additoinal facilities, Ezell Hester Park Community Center and thenew recreation activity center. Mayor Weiner asked if volunteers were needed to help the part-time employees. She said the Advisory Board on the Elderly are seething with people that want to help. Charles Frederick, Recreation and Parks Director, said the door is open to volunteers. City Manager Miller said the $1,504,109 for Personnel Services will be reduced due to the full-time position being eliminated. General Operating Supplies {account 318.00} increased slightly primarily due to Ezell Hester Park. City Manager Miller stated a lot of these have increased because if we have the facilities we have to provide dollars for operating supplies, power, water and sewer, and instructors, etc. City Manager Miller advised that Program Fees and Supplies have increased slightly due to the additional recreational facilities. Therefore, the total Materials and Supplies have increased. Water and Sewer Service {account 411.00} and~Electric Service {account 413.00) have increased. Bill DeBeck, Project Manager, met with the City's Florida Power and Light representative and attempted to put together a budget amount of what we feel' it would cost for electric service for Ezell Hester. There is no history on this; this may be high or low. We did the best we possibly can working with Florida Power and Light. Commissioner Harmening wondered if there was a demand meter on this. -6- HINUTES - CITY COI~ISSION BUDGET ~KSHOP HEETIHG BOYNTON BEACH, FLORIDA ~ULY 28, 1992 City Manager Miller said account 469.00 for Program Fees and Instruction rose substantially due to the increase of programming. Mr. Frederick explained that the dollars expended out of that account are brought back in, plus 25% above that in revenue. We pay all direct costs (instructors and supplies) for the programs we charge fees for. Then 25% is added to the fee. It is 100% self sustaining. The 25% is not considered profit; it goes towards the indirect costs of supervision and administration. Mr. Frederick added that the depart- ment projects $607,000 this year in revenue. Nationally, the average revenue for municipal parks and recreation departments runs somewhere between 12% and I5%. Our projections are presently totalling 30% in revenue. Therefore, we are substantially above the national standard. City Manager Miller noted that the program activity fees that have to be posted this year are $168,000. Therefore, if we are actually going to see a reduction in this area, we are also going to see a corresponding reduction on the revenue side. If we have more, then of course the revenue is going to be increased. City Manager Miller said Printing and Binding increased. This includes the Funfare Magazine~ which is now being funded out of this account instead of out of the Publicity and Promotional Accounts. The total Operating Expenses increased. There is a slight approPriation in the General Fund for capital outl~ay for a rebound net for the racquet center. A PC computer is proposed to be funded from the Capital Improvement Budget for the racquet center in the amount of $7,900. Presently we are scheduling a lot of appointments using cards. It would be easier to do it on a computer. The racquet center brings in tens of thousands of dollars a year and we feel we should upgrade it to make it more efficient and effective. Commissioner Aguila wanted to make sure that because the funds are now being taken out of the Recreation Budget, that the Funfare Magazine does not become a recreational publication and remains a city- wide informational publication. Mr. Frederick pointed out that if it wasn't for the new complex at Hester Park and Rolling Green, the budget would be coming in at a total of about $80,000 less than the current amended budget. City Manager Miller said the total budget for the Recreation Department would be reduced from the original proposal by about $21,000, for a total of $2,071,298, due to reorganization and the one full-time pOsition being eliminated. PAGE 229 - PARKS City Manager Miller Said the full-time positions have been decreased from thirty-five to thirty-four. The Foreman I position that was frozen in April of 1992 is not being funded. The two part-time positions are being retained. The total personnel is thirty-six, thirty-four full-time and two part-time. In 90/91 there were forty-two employees, forty full-time and two part-time. Therefore, six full-time employees have been decreased under the Park Maintenance Account and dollar appropriations were increased for contracted services for mowing. The general mowing around City Hall, the medians, and the general buildings are now being done by contract and the Parks crews are doing the !specific mowing of the fields and recreational areas. -7 - ~MINUTES - CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA ~ULY 28, ~992 Mayor Weiner thinks the Adopt-A-Tree Program is a wonderful beautification program for the City. She wondered if it would be possible to add to the Adopt-A-Tree Program and use the nursery to establish trees along Seacrest Boulevard. Mr. Frederick did not think people were aware of the Adopt-A-Tree Program and suggested making a special effort of canvassing and working with the residents on Seacrest to see if they would be interested. Mr. Frederick believed this could be worked into the current budget structure. Vice Mayor Matson said the North Boynton Task Force may be willing to help with the canvassing and will talk with Mr. Frederick about this further. CityManager Miller said Parts and Supplies (account 345.00), Chemicals and Lab Supplies (account 361.00) and Horticultural Supplies (account 364.00) increased slightly about $1,000 to $2,000 due to taking on additional park areas and lands (Ezell Hester Park). Materials and Supplies increased almost $5,000. Vehicle Service costs increased slightly. Parks Maintenance (account 430.15) increased from $75,000 to $120,000. More services are being contracted out and one crew has been depleted, One three man crew costs about $90,000. Total costs are decreasing as this department is taking on additional park areas for main- tenance. Commissioner Harmening asked why Vehicle costs have increased. City Manager Miller said a reevaluation was done on down through the Public Works Department and their costs just went up. John Wildner, Parks Superintendent, advised that the equipment is getting older. Total Operating Expenses increased from $325,000 to $383,000; however, capital outlay has decreased. The only items we are looking towards funding from the General Fund Budget this year is the replacement of the small mower and mower attachments. This is an annual replacement for various lawn mowers, edgers, blowers, etc. The following are being proposed to be funded from the Capital Improvement Budget: block relamping for Little League and Galaxy Park, replace- ment of the playground equipment at Wilson Park, replacement of the park fur- nishiings at Oceanfront Park and Boat Club Park, and resurfacing the tennis courts at Sara Simms Park. Commissioner Walshak inquired about the Nuisance Tree Program. City Manager Miller advised that in mid 1990 the Recreation and Parks Department did a survey and determined it would cost between $35,000 and $40,000 for the City to abate all the melaleuca trees at that time. The City did not have $40,000 at that time, nor did theCity have:it last year. Therefore, a program was adopted whereby if the melaleuca tree was on private property, the homeowner would be responsible for taking it down. If it was on City right-of-way, the homeowner woul~d be responsible for taking it down, but the City would cart it away. If it was ~dead and on City right-of-way, the City would cut it down and take it away. This program has been in operation for about two years. Mr. Frederick advised it would cost $300,000 to irradicate all the melaleuca trees in the City and that the $40,000 was the cost to irradicate the melaleuca trees in only one sec- tion. Commissioner Watshak pointed out this is not only a State program, but also in the Comprehensive Plan, and that those trees suck up water. He suggested expended $1,000 to $3,000 to irradicate five or ten trees a year. -8- NINUTE$ - CITY COMMISSION BUDGET WORKSHOP HEETING BOYNTON BEACH,, FLORIDA JULY 28, 1992 Mr. Frederick advised that it previously cost about $50.00 to remove one tree at the base. Stump grinding costs extra. It was not known if the $50.00 included the tipping fee, and it was not known what the present cost would be. Mayor Weiner felt this project could be attacked in a much more comprehensive manner in a year when funds are more available. Commissioner Aguila wondered if any grants were available since this is a State mandated progam. PAGE 242 - PUBLIC SERVICE TAX City Manager Miller stated that the t986 Public Service Tax and the 1990 Public SerVice Tax bonded indebtedness is primarily based on beach and parks improve- mentls (1986) and Tradewinds (1990). With regard to the 1986 Public Service, the actual Utility Taxes represent 35% of the Public Service Utility Taxes that come into the City. The first 35% goes to pay the indebtedness service for the 19861 issue. The next 22% goes to pay the 1990 public service indebtedness (Tradewinds). The balance of 43% is put into the General Operating Fund. Since the Commitment of 35% in 1986 was made, the actual bonded indebtedness has decrieased and the Public Service Utility Taxes have increased over the years. Ther!efore, there is an appropriated fund balance which is designated as an intelrfund transfer in the amount of $368,402. Those dollars are being trans- ferried to the Capital Improvement Fund. They will grow as long as the 35% com- mitm!ent to the 1986 issue is kept. We can reduce that; however, if the 35% is redu!ced to 31% or 32%, we are going to deplete the funding to the Capital Impr!ovement Fund. We have a source of funding coming in on that and we utilize that fund. Several years ago the City levied a half a mill to keep the Capital Impriovement Fund financed. We did away with that last year and are proposing to do away with it again this year. This provides minimal funding for the Capital Improvement Fund from which capital outlay can be utilized. PAGE 250 - GENERAL OBLIGATION BONDS City Manager Miller advised the 1992 General Obligation Bond was the total refunding for prior years bond issue Series 83, 85 and 88. There was no new money involved. This was completely and entirely a total refunding issue. Therefore, the millage rate required to fund this annual general fund debt ser- vice actually computes to .5169. That is reduced from last year's debt service of .i5638. Our debt service on the 1992 issue was actually reduced a total of .04~9 mills last year to this year due to the refunding. MAYOR WEINER DECLARED A RECESS AT 7:52 P. M. THE MEETING RESUMED AT 8:08 P. M. PAGE 429 - LOCAL OPTION GAS TAX City Manager Miller reviewed the figures on page 430. The $665,000 for Local Opt$on Gas Tax is an estimated figure. The $640,000 Transfer to General Fund is primarily used for Public Works and Streets and Roads. The total appropriations equal what the total revenues would be if they come in at that. Commissioner Harmening asked what the plans for resurfacing are for the current fiscal year. City Manager Miller advised that $100,000 was spent last year and this year several railroad crossings were done. Presently, the fund balance -9- MINUTES - CITY COMHI$SION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA ~ULY 28, ~992 appropriated is only about $38,000. In response to Commissioner Harmening, City Manager Miller advised that there would not be a Street Resurfacing Program bet- ween now and September. Commissioner Harmening asked if there are plans for one after the fiscal year. City Manager Miller said he would like to do at least $100,000 worth of resurfacing in January of fiscal year 92/93. When the budget is adopted for the months of October, November and December, a street resur- facing plan will be developed and brought to the City Commission for approval. PAGE 433 - CAPITAL IMPROVEMENT PRO~ECTS City! Manager Miller said the Fund Balance Appropriated comes out to $1,281,241, which is in the Capital Improvement Fund. An additional $368,402 is anticipated from the 1986 Public Service Tax of 35%, for a total of $1,749,643. City Manager Miller reviewed the Capital Projects for fiscal year 92/93 on page 434 Which were previously approved by the City Commission. In response to Mayor Weiner, City Manager Miller advised that the aerial fire truck is almost half paid off. City Manager Miller said $451,667 are actual committed funds that have to be deducted from the $1.749 million. City Manager Miller advised that the $41,000 represents matching funds to receive a grant for replacement of #826 rescue transport vehicle. After obtaining this vehicle, we will be fully on a transport capacity. Mayor Weiner asked if Bethesda Memorial Hospital decides to drop their ambulance service altogether and another private ambulance service does not come forward, would transport fees have to be increased. City Manager Miller said transport fees would have to be increased in order to provide quality service to the residents. He explained that the City would need at least six or seven employees, probably another transport vehicle, plus medical supplies. Salaries would be about $250,000 to $260,000. The transport vehicle costs $85,000 and would have a life expectancy of approximately five to seven years. With this replacement vehicle, there would be one each for Stations I, 2 and 3, plus a fully equipped backup unit. If the City contracts with Ocean Ridge and Briny Breezes, the backup unit will have to be turned into a bravo (responding) unit, which will come out of Station 1. Therefore, there will be four units on line at all times without a backup unit. However, City Manager Miller felt comfortable with that situation. A riding lawn mower was added for the Parks Division. A dump truck has been appropriated for Roads and Streets. These two are replacement vehicles. The transfer to the Local Option Gas Tax is $50,000 because City Manager Miller wanted to make sure to get at least $100,000 for road resurfacing. He said if theiCity wants to resurface more streets, additional dollars can be taken from the CIP Fund. The $20,000 for Historic Schools Preservation represents matching grant funds. Totally, proposed expenditures would be $257,817. Added to the balance needed to be carried forward from page 434, and subtracted that figure from the $1,749,643 leaves a $1 million balance reserved for future appropriations for any other type of capital improvement projects. - 10 - 14INUTE$ - CZTY CONI4IS$ION BUDGET WORKSHOP NEETING BOYNTON BEACH,, FLORIDA JULY 28, 1992 PAGE 253 - UTILITIES Vice Mayor Matson requested that Wilfred Hawkins or another staff member contact Miami University 'or FAU and ask them to do toxicity testing at the Old Waste Water Treatment Plant, which they do free of charge. She also requested that the City Commission consider appropriating between $150,000 and $200,000 to do some work at this plant, since there is money in the Utility Fund. She did not think it needs to be completely demolished and she does not want to see a deve- loper put affordable housing on it. She would like to see the nursery expanded. She said the Plant needs to be cleaned up and secured and she would like John Guidry to determine what is salvageable at the Old Waste Water Treatment Plant. Mayor Weiner did not think this was a budget item and felt the proper forum for this proposal would be a City Commission meeting. Commissioner Walshak 'felt this is the appropriate time to discuss this matter because it is part of the budget and listed in the Utility Budget as one of their goals. Commissioner Harmening asked Grady Swann, Finance Director, what the City's balance would be in November of 1993, excluding all the reserve and encumbered funds. Mr. Swann advised it would be somewhere around $5 million. Commissioner Harmening felt this was too tight to take this project on. Ms. Parker reviewed the revenue and expenditures. She said in 1990 the City commissioned a utility rate consultant, David M. Griffin (DMG), to do a rate report and cost of service study of the Utility Department, which served as the basis of the five year rate ordinance which was adopted. In 1990, DMG was calculating a full cost water impact fee for the City of $2,294 per ERU. However, a survey of the surrounding area was done and to remain competitive, the~City adopted an impact fee of $833 at that time for water. The majority of the:bond issue recently completed deals with water needs relating to new growth. As part of the bond issue, the City's consultants recommended that the City could take up to 65% of the debt service payments from the impact fees because that was the amount that was required of the bonds related to new growth. Impact fees can only pay for new growth. The new plant being built out west was to serve the new growth. 65% of the building program could be paid from impact fees. The full 65% was taken in 1990. It was dropped in half last year. This year it is recommended not taking any because the only amount left in the water impact fee would cover the water impact fee programs for this upcoming fiscal year. Thus, it is recommended reallocating some dollars between water and sewer. The total will stay the same per ERU per household. It is recommended that $100 be reallocated to go to $993 per ERU for the water, and dropping the waste water $166 for a total of $1,099. The combined charge will stay the same. Last year the City adopted an average 15% rate increase for water and sewer and went with an inverted rate. She referred to a handout she distributed, showing the:actual billings that the City has received from October through June of this fiscal year. They fluctuated between 9.75% to a negative 1.43% in March. In June it was up 35%. 15% has not been achieved in any one month due to the inverted rate, water conservation and lack of growth from the drought. Sewer is a little closer to 15% because that is more of a flat fee basis. In 1990, the Commission adopted a residential rate increase. The base charge will go from $5.55 to $6.10. Waste water is going to increase about 8.3% with a commodity increase of 6.6%. The impact in the water and sewer bills will show October 1st. - 11 - #INUTE$ - CITY C01414I$$ION BUDGET I~RKSHOP HEETIHG BOYNTON BEACH, FLORIDA JULY 28, 1992 The Utility Department requested reclassification of twenty-three personnel. The City Manager's Office approved three. The Utility Department requested twenty new positions, the majority of those relating to the new plant. Thirteen new positions were approved. Five title changes were approved to better fit what the employees are actually doing, but no dollars were associated with this. Ms. Parker reviewed an organizational chart and advised that Water Treatment is being divided into Maintenance and Operations. Maintenance will handle all the maintenance of the plant in addition to other maintenance associated in the field. Operations is going to be divided into an east plant and a west plant. Under the waste water side, we are consolidating some employees to form a new environmental impact group which would bascially handle environmental inspec- tions and analysis. All the clerical have been pulled into a pool situation as opposed to having clerical assigned at each of the outlining locations. The new personnel being recommended for the Public Water System Operations are an assistant supervisor, a maintenance worker at the plant, and three operator assistant/trainees at the new plant site. In response to Commissioner Aguila, Ms. Parker advised that there are five meter readers and one foreman. Ms. Parker said the new plant will be open twenty-four hours a day, seven days a week. Commissioner Harmening asked how many employees would be on duty at night. Ms. Parker said there will probably be one operator and one assistant. Bob Kenyon, Deputy Utility Director, advised that during the evenings and weekends there would only be one person at the west plant. From a safety stand- point, Commissioner Harmening did not think one employee was enough. He suggested the possibility of having the maintenance people work at night. Ms. Parker advised that other reverse osmosis plants around the state, as well as the consulting engineer's reports, were reviewed and it was determined that Boynton Beach has an excess of operators; therefore, the number was cut. She said some of the A and B Operators could be eliminated and more C Operators or Process Trainees can be hired. In many of the other plants, the operators are doing additional duties besides plant operation. If the two trainees are put back in the budget, there will be a total staff of twenty-three for the two plants for Operations and Maintenance, which Ms. Parker felt is a little bit on the heavy side. She said if a maintenance person works nights at the west plant, only one addditional person would need to be hired. Two.Lab Field Technicians are being added in Laboratory Services and it is being proposed that the Senior Chemist be upgraded to Supervisor of the Lab Services and iWater Quality. The Cross Connection Program is being moved under Laboratory SerVices. Commissioner Harmening suggested doing away with the Cross Connection Program and turning it over to plumbers. Commissioner Walshak agreed with Commissioner Harmening. Ms. Parker advised the City Commission that they will be receiving a copy of a letter from one of the area plumbers who requested infarmation from the City to do this. Ms. Parker said if the City Commission wishes to eliminate this program this year, it would require laying off one per- son.: Commissioner Walshak pointed out that that employee could be transferred. Two ~mechanics are recommended to take care of the additional mechanical work that will be needed at the plant. The reverse osmosis technical work is going to be contracted out the first year. It would require a half-time position. - 12 - #INUTES - CITY COI~I$SION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORI~ ~ULY 28, Z992 Oneimaintenance worker was added to Utility Construction to handle the addi- tional construction work being done on the line replacements. One part-time clerk was added in Utility Billing, for a total of thirteen new people, fourteen or fifteen if the process technicians for the new plant are added back into the budget. It was the consensus of the City Commission to direct the City Manager's Office to rework the numbers with putting the two employees back in and deleting the cross connection provision. PAGE 262 - WATER SUPPLY TheJWater Supply Division was phased out last year. PAGE 265 - WATER TREATMENT Ms. Parker advised that Water Treatment is being split into Operations and Maintenance. PAGE 272 - WATER DISTRIBUTION Ms. Parker advised that Water Distribution is responsible for the change and *maintenance of the meters, tapping the meters, repairing the broken water mains, etc. Two of the employees in Water Distribution have been transferred to Utility Construction, which accounts for a decrease of the personnel in this division. PAGE 280 - METER READING Ms. iParker advised that this division handles the meter readings, customer complaints, checks consumption, and turn-on and turn-offs. $i0,000 is recom- mended being budgeted for a new program to lock the meters when turn-offs are done because there is a a problem with people reconnecting the meters them- selves. $1,250 is being budgeted for a new base radio. Commissioner Harmening asked if there has ever been any discussion about Florida Power and Light reading City meters or the City reading Florida Power and Light meters. Robin Matchett said tests are still being done. PAGE 2187 - PUBLIC WAT~ SYSTEM OPERATIONS Ms. ~Parker said the personnel will be adjusted from twenty-one to twenty-two or twenity-three. This is the new budget that will handle the operations of the plant, scheduled to open in June. Some training will commence in February. Some of the major cost items in this budget are chemicals ($460,000) and electricity ($550,000). PAGE 294 - PUBLXC WATER SYSTEM MAINTENANCE Ms. Parker advised this is the other new budget broken out from Water Treatment. Two mechanics were added to this division. *"tapping the meters" should be "taps, for servz,ce' " - 13 - MINUTES - CITY COMHISSION BUDGET WORKSHOP MEETIHG BOYNTON BEACH, FLORIDA ~ULY 28, 1992 Commissioner Walshak asked if account 111.00 is predicated on start up in June of next year. Ms. Parker explained that many of these people are already employed by Water Treatment. The only people being brought on are two main- tenance workers. The reason there is a decrease in account 119.00 (New Person- nel) is that the Department had requested Level III mechanics and after reviewing the two job descriptions between the IIs and the IIIs, it was felt they could make do with the IIs. PAGE 302 - SEWAGE COLLECTION Ms. Parker advised that this division handles the repair, cleanout and replace- ment of the sanitary sewer system and not much reorganization has taken place. One clerk was transferred to the pool in Administration. One Lab Technician was transferred in and retitled Environmental Inspector to do the new Environmental Inspection Program. The System Operator III was also transferred in to help with that program and retitled Environmental Analyst. There were no other reclassifications or new personnel other than the transfers. The major capital outlay in this budget is $17,000 to purchase a new TV camera for the small pipe lines. Commissioner Walshak asked if the transfers of personnel would jearpardize the City's agreements with the bargaining agent. City Manager Miller answered in the negative. Ms. Parker explained that these transfers do not involve salary adjustments, promotions or reclassifications and that the City is actually more in compliance now because the job descriptions are more accurate. PAGE 311 - UTILITY PUMPING STATIONS Ms. Parker advised that there are presently 136 pumping or lift stations out in the field. The personnel costs in this division decreased due to the transfer of the Assistant Supervisor, System Operator III, and the Clerk. The major operational increase in this division is $90,000 for contractual services to clean the air scrubbers, Mr. Kenyon explained that the City expends $45,000 a year for operation and maintenance of the equipment to clean the air scrubbers on a rental basis. On Thursday, the City had a bid opening to purchase this equipment. If the bid is accepted by the City Commission, the City could purchase the equipment for about $45,000 and reduce this expense by $45,000. It would save the City between $20,000 and $25,000 a year if the equipment is purchased and the job done in-house. PAGE 321 - SEWAGE TREATMENT PLANT Ms. Parker advised that the money comes in from billing and flows to the regional plant. We provided this on an estimate of their budget. It has not been approved yet. This is just basically a flow through account. PAGE 323 - LABORATORY SERVICES Ms. Parker advsied that the Senior Chemist is being reclassified and the Cross Conneciton Technician is being transferred in; however, if the cross connection is privatized, then that will show zero. It was recommended to hire two lab - 14 - MINUTES - CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 28, 1992 Field Technicians at grade 20 to assist with the sampling in the field. The only changes in this budget are in some of the operating expenses for the addi- tional testing because of the new plant. In response to Commissioner Walshak, Ms. Parker advised that the major jump in this budget is for personnel. This figure went up from $132,I34 to $234,879 due to the reclassification, transfer in of the Cross Connection Technician, and the two new employees. However, this will be a little bit less by privatizing the cross connection. Capital outlay totals $12,250 to purchase a personal computer, file cabinet, and a pure water system. Mr. Kenyon explained that the equipment the City uses to purify the water is ten to twelve years old. The City was cited by HRS and had to borrow water. The system was fixed; however, it needs to be replaced. PAGE 332 - UTILITY CONSTRUCTION Ms. Parker advised that this division basically handles all the line construc- tion. Two maintenance workers are being transferred into this division from Water Distribution and it is recommended that one new maintenance worker be hired to bring this to a crew of six. Commissioner Harmening asked what a main- tenance worker is going to do in a construction mode. Mark Law, Superintendent, Pipelines and Construction, advised that this is a labor position basically involving pipeline installation. Ms. Parker said this division has the major capi!tal outlay for the entire department, which is $52,000 for a new front-end loader. PAG~ 339 - UTILITY AOMINISTRATIOII Thechange in personnel in this division is due to transferring the various emplloyees in from other divisions, in addition to the recommendation to hire one new clerk. It is also being recommended that the FCC Technician be reclassified as Communication and Data Specialist because he is basically doing more than FCC work. Commissioner Walshak referred to the goals on page 343 and asked if Mr. Guidry established these goals. Mr. Guidry advised they were established by the Master Plan. Commissioner Walshak assumed that the Comprehensive Plan dictates that the Master Plan be developed. Mr. Guidry said the Master Plan was performed before the Water and Sewer element of the Comprehensive Plan and that it is a preamble to that. Commissioner Walshak asked if any money was generated to the specific purpose of the Old waste Water Treatment Plant. Mr. Guidry answered in the negative, saying it is one of the annual goals, but there were other priori- ties. At this point in the meeting, Commissioner Aguila left the dais. Commissioner Walshak wanted to know why no money was allocated in the budget with reference to this goal. Ms. Parker advised that Mr. Guidry does not allo- cate! dollars from his reserve funds. She said this is left to the City Manager's Office and the City Commission. - 15- NINUTES - CITY CONMISSION BUDGET WORKSHOP NEETING BOYNTON BEACH,, FLORIDA ,3ULY 28, 1992 Commissioner Aguila returned to the dais. Ms. Parker pointed out 'that it states under the objectives of the Administration 1992-1993 annual budget that this item was identified in the 1989 Water and Sewer Master Plan, but has been unfunded due to reduction in scope of the 1990 Bond Issue. Ms. Parker said the City used some additional general reserve at that time to pay for those items and then it was never readdressed after last year's budget hearing. Commissioner Walshak asked City Manager Miller if he is recommending approval of this in this budget. City Manager Miller advised that the City does not have any:dollars appropriated in the budget for this because every time it has been brought up at regular City Commission meetings, there has not been any affir- mative action. Dollars are available under the General Reserve Fund; however, any appropriation would have to be an action of this Commission. Commissioner Walshak asked that this item be put in for discussion tomorrow. PAGE 350 - ENGINEERING Ms. Parker advised that there were no changes in this budget. City Manager Mill~er advised that the current budget indicates five employees; however, at this point in time there are only four. There is no City Engineer and the divi- sion is operating under an Administrative Coordinator of Inspection and Engi!neering and is utilizing the consulting-services of Gee & Jenson. In response to Mayor Weiner, City Manager Miller advised we are presently in the process of advertising. This position is budgeted and the $182,116 includes the salaries for five employees. No dollars have been allocated for Consultant Fees. Therefore, dollars will be taken from the salary account (ill.00) and transferred to account 462.00 to pay Gee & Jenson for their services until a futl!-time City Engineeer is hired. In response to Mayor Weiner, City Manager Miller advised that he does not have an active list to draw a City Engineer from!. Commissioner Harmening suggested advertising in the Specifier. The itotal budget has increased about $6,000 or $7,000 from last year due to bene!fit costs. ,pAGE 359 - UTILITY BILLING Ms. Parker said it is bei'ng recommended that a part-time clerk be hired to assist in this division. Even though Robin Matchett's proposal was cut from the budget, she explained the benefits of switching over from the current card system to an envelope system. Commissioner Aguila suggested costs could be defrayed by allowing advertising to be stuffed in the envelopes. Ms. Parker advised that problems arise regarding whatikind of services would be allowed to be advertised and what liability the City! takes on by advertising a particular service or person. Commissioner Harmening said when he mentioned the possibility of an envelope system some time ago,~he felt it might increase the rate of return on delinquents, especially if a return envelope was included. With regard to the capital outlay, Ms. Parker - 16 - MINUTES - CITY COMMISSION BUDGET WORKSHOP NEETING BOYNTON BEACH, FLORIDA JULY 28, Z992 advised that the telephones are to replace the telephones currently in use and are more efficient. It is hoped they will provide better customer service. PAGE 366 - GENERAL ADMINISTRATION This division was briefly explained by Ms. Parker. PAGE 368 - UTILITY MECHANICS This division was deleted last year. PAGE 372 - NON-DEPARTMENTAL AND DEBT SERVICE Ms. Parker said there has been a reduction due to the recent refinancing. PAGE 402 - SANITATION Ms. Parker said last year we were facing a deficit situation. This year we are ending in the black. The final residential recycling route is being imple- mented, as well as the beginning of a commercial recycling route. The City volunteered to be a model city for the Solid Waste Authority for their recycling program. The Solid Waste Authority is going to draw up a model city program which will be presented to the City Commission for review and approval in early October. In response to Mayor Weiner, Ms. Parker said as a model city, Boynton Beach will receive a free truck, which costs about $75,000 to $85,000. The Soli~d Waste Authority has loaned the City their recycling specialist who has surveyed each multi-family complex in the City and compiled a report for the City. Commissioner Harmening returned to the dais. Ms. Parker continued that the Solid Waste Authority is going to give the City 300 !to 400 ninety-five gallon totters. In addition, the Solid Waste Authority will be printing most of the brochures for publicity. $43,000 was budgeted for a recycling grant. This is the last year the City will probably be receiving this grant. It will be spent to purchase a residential recycling truck. With regalrd to garbage fees, it is being recommended that the commercial rates be decr!eased. Commissioner Walshak returned to the dais. Ms. Parker continued that currently the price that the Solid Waste Authority gave the City for our budgeting went from $37 a ton to $31.50 a ton. She spoke to Charles Macarone this evening and they are looking at the possibility of going to $45 or $47 a ton because they had some negative comments from their con~nercial customers about dropping all the way down to $31. Ms. Parker said we may not be able to go this low with our commercial rates because this is based on $31 a ton. We may have to come back to the City Commission before the final rateadoption. If the Solid Waste Authority goes with $31 a ton, we will be able to drop our commercial rates an average of 30%. We are also recommending dropping the multi-family rate from the current $8 a month to $6 a month. - 17 - HINUTES - CITY COI~t~I$SION BUDGET WORKSHOP HEETING BOYNTON BEACH, FLORIDA JULY 28, 1992 Some new employees were recommended this year--two new employees for twelve months and one employee for six months. Recycling routes have been added on with the existing personnel; however, once we get to the full scale full City routes, it is felt more drivers will be needed. Once we take over the commer- cial routes from the Solid Waste Authority, we will need a driver for that as well. The Solid Waste Authority is going to be picking that up for the first six months of the year. The City will be picking it up the last six months. In response to Commissioner Harmening, Ms. Parker advised that the Solid Waste Authority owns the recycabtes. The City dUmps them free and the Solid Waste Authority handles the merchandising and resale. There is no tipping fee. Ms. Parker advised that staff is still working on how to handle the spacing for the :commercial dumpsters for recycling. Usually we can offer the commercial busilness a reduction in the size of their garbage dumpster and put a two or four yard recyclable dumpster there as well. So even though they have to pay for the collection of the recyclables, they are getting a decrease in their dumpster size, which is ususally an economic benefit to them. Three new employees are being requested, which accounts for the increase in personnel. Additionally, it is not sure how the green route is going to work in terms of holiday pickup and overtime. Therefore, a little extra was built into the budget for overtime and holi!days. Ms. Parker explained the penalties if vegetation is comingled and said some additional work was bugeted in case some additional pickups are necessary. There was a major decrease in the County landfill tipping fee. It may !need to be adjusted if the County bumps it back up to $45 or $47 a ton. SinCe the City's landfill is now officially closed, the $350,000 charge has dro~ped to $38,000 for monitoring and mowing the site. Ms. :Parker stated that DER requires the City to budget and put aside in an escrow account for the next twenty years the long term care figure of $48,000 on page 409. The transfer to the General Fund has been increased from $502,000 to $525,000. The additional trucks being purchased this year include the recycling truck (whi!ch is partially funded by the grant), two trash trucks (to handle the green route), one replacement for the commercial front loader, and one replacement for the residential rear loader. Commissioner Walshak asked to be provided with a copy of the breakdown of account 971.00 (Transfer to General). Ms. Parker advised that the only pending item is the landfill tipping fees. The rates and tipping fees may need to be readjusted if the Solid Waste Authority changes that. PAGEi413 - VEHICLE SERVICE Wilfred Hawkins, Assistant to the City Manager, advised that the costs this year average $598,103, which is 29% of the total Vehicle Service budget. Each department contributes into this budget. Costs have increased 5% from last - 18 - NINUTE$ - CiTY COt4NZSSION BUDGET WORKSHOP NEETZNG BOYNTON BEACH, FLORIDA year. Personnel includes the mechanics, who basically do the maintenance and repairs on all the City vehicles, one clerk, and the supervisor. The are no major increases in personnel or equipment. Account 324.00, Automotive Parts and Services, was split to better track costs for parts and services. Account 432.00 is for Vehicle Repairs. The amount did not increase from last year. Carel Fisher advised that account 432.00 is basically for outside vendor repairs and account 324.00 is for when the City buys the parts and repairs the vehicles in-house. Mr. Hawkins advised that costs are basically being retained in the areas of computer maintenance and equipment repairs. Cleaning and laundry costs have increased. With regard to Disposal of Hazardous Materials, Vice Mayor Matson asked why the cost doubled. Mr. Fisher advised that the cost has doubled because of new man- dates. The City can no longer throw oil filters on the landfill, and all the employees have to be certified. Mr. Hawkins advised that the $6,000 for the A/C Recovery Recycle Machine is an estimated figure.~ These machines are new on the market based upon the new State mandates. Mr. Fisher explained that next year they are coming out with a new refrigerant that is not compatible with the City's existing machine. This price is an estimate because the machine is not on the market yet. The cost of this newlmachine was based on the cost of the existing machine. Mr. Hawkins adVised that a fire rescue vehicle, a Parks riding mower, and a Streets Department dump truck will be purchased from the Capital Improvement Budget, in addition to maybe a street sweeper. PAGE 437 - WAJREHOUSE Mr.~Hawkins stated that other departments purchase materials from this depart- ment. No personnel changes are anticipated. The Department requested and the City Manager's Office recommended purchase of a work bench, a security gate for the least receiving door, and multiline telephones in order to better respond to requests for services. These purchases total $1,010. PAGE 425 - PUBLICITY FUND City Manager Miller stated that the Ad Valorem Taxes are zero; however, there is a prior year fund balance of $14,005. Investment Income is $500 and Miscellaneous Income is $1,000. Therefore, the Publicity Fund is going to be $15,1505. City Manager Miller reviewed the proposed expenditures, which totalled $15,505. Commissioner Harmening asked who donated the $1,000 in Miscellaneous Income. Grady Swann advised that nobody has donated it yet. Vice Mayor Matson asked about the $100 donated from the Royal Poinciana Festival. Mary Munro, Budget Analyst, advised that this money was set up in a separate reserve account. NINUTES - CITY COMMISSION BUDGET WORKSHOP MEETIHG BOYNTON BEACH, FLORIDA ,JULY 28, 1992 Commissioner Aguila inquired about the balance due the City by the Black Awareness Day Committee. Mr. Hawkins said the City will be paid back all the money ($22,800) at the August 4th City Commission meeting. After discussion regarding the Board Breakfast, it was the consensus of the City Commission to allocate $6,500 in the budget for a Board Dinner. This item was put in the hopper until tomorrow night's meeting. Ms. Parker advised that this item will have to be moved back to the General Fund under City Hall. With regard to the Fourth of July festivities, Vice Mayor Matson explained that the~City of Delray Beach contributes $6,000 and gets the local businesses to contribute $18,000. She received permission to put some type of a campaign together with Melody Green in the Recreation and Parks Department to raise money for these festivities. AD~OURH#ENT There being no further business, the meeting properly adjourned at 10:27 P. M. THE CITY OF BOYNTON BEACH ATTEST: Recording Secretary (Five Tapes) /' Mayor '' /~'~ ' ' Vice Mayor COmmissioner - 20 -