R99-099RESOLUTION R99- ~
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
APPROVING THE ADOPTION OF THE CITY OF
BOYNTON BEACH'S 1999-2000 COMMUNITY
DEVELOPMENT BLOCK GRANT ONE-YEAR
ACTION PLAN; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Boynton Beach is entering into its third year of
receiving federal grant funds as an entitlement community; and
WHEREAS, a One-Year Action Plan has been developed with activities
listed, setting forth how the City intends to utilize the funds available to best
address urgent needs, which plan is attached hereto as Exhibit "A';
NOW, THEREFORE, BE I'T RESOLVED BY THE Cl'TY COMMISSION
OF THE CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The City Commission of the City of Boynton Beach hereby
approves the adoption of the City of Boynton Beach's 1999-2000 One Year
Action Plan, which Plan is attached hereto as Exhibit "A' and made a part
hereof.
Section 2. This Resolution shall become effective immediately upon
passage.
PASSED AND ADOPTED this // day of August, 1999.
lerk
CiTY 0 BOYNT N B CH, F. LORI'DA
Ma/yor../4 //
Vi~e Mayor
Mayor Pro Tem
Commissioner
Commissioner
n Plan
CONSOLIDATED ACTION PLAN
FISCAL YEAR
OCTOBER 1999 - SEPTEMBER 2000
City Of Boynton Beach
100 E. Boynton Beach Boulevard
BOynton Beach, FL 33435
(561) 742-6066
CITY OF BOYNTON BEACH
CONSOLIDATED ACTION PLAN
FISCAL YEAR
OCTOBER 1999 - SEPTEMBER 2000
Wilfred Hawkins, Interim City Manager
Octavia $. Sherrod, Community Development
Coordinator
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, FL 33435
(561) 742-6066
Application for Federal
Assistance
1. Type of Submission:
Application:
=reapplicat~on:
2. Date Submitted
08/15/99
3. Date Received by State
Applicant Identifier
59-6000282
State Application Identifier
4. Date Received by Federal Agency
5. Applicant Information
Legal Name Organizational Unit
CITY OF BOYNTON BEACH LOCAL GOVERNMENT
Address Contact
100 E. BOgYNTON BEACH BLVD. OCTAVIA S. SHERROD
BOYNRON BEACH, FL 33425 (561)742-6066
PALM BEACH
6. Employer Identification Number (EIN):
Federal identifier
8. Type of Application:
Type: Continuation
10. Catalog of Federal Domestic Assistance Number:
Catalog Number:
Assistance Title: CDBG ENTITLEMENT
'12. Areas Affected by Project:
7. Type of Applicant:
Municipal
9. Name of Federal Agency:
11. Descriptive Title of Applicant's Project:
13. Proposed Project:
Start Date I Start Date
10/01/99 I 09/30/00
15. Estimated Funding:
a. Federal
$547,000
b. Applicant
$0
c. State
$367,000
d. Local
$470,000
e, Other
$0
f. Program Incom? $0
g. Total
$1,384,000
14. Congressional Districts of:
a. Applicant23 b. Project23
16. Is Application Subject to Review by State Executive Order 12372 Process?
Review Status: Program covered
Date::
17. Is the Applicant Delinquent on Any Federal Debt?.
No
18. To the best of my knowledge and belief, ali data in this appJication/preapplication are true and correct, the document has been duly authorized
by the governing body of the applicant and the applicant will cornp¥ with the attached assurances if the assistance is awarded.
MAYOR
a. Typed Name of Authedzed Representative J b. Title
GERALD?BROENING J
d. s,gnatur, o, hedzed ,/ se gve
I /
c. Telephone Number
(581) 742-6010
e. Date Signed
08/10/99
[[.
[1[.
IV.
V.
VI.
VII.
CITY OFBOYNTON BEACH
CONSOLIDATED ACTION PLAN
FISCALYEAR1999~000
TABLE OF CONTENTS
Page Number
Annual Action Plan Executive Summary ...................................... 2
Introduction ..................................................................................... 3
Citizen Participation ........................................................................ 3
Available Resources .................................................................. 3 - 4
A. Community Development Block Grant
B. Matching Funds
Monitoring of Activities .................................................................. 4
Homeless and Special Needs Activities ...................................... ,. 4
Lead Based Paint Hazard Reduction ........................................ 4 - 5
Geographic Distribution ................................................................. 5
Details of Proposed Projects .................................... '. ............... 6 - 7
Census Track Map .......................................................................... 8
Project Map ...................................................................................... 9
Proposed Projects ................................................................. 10 - 17
Certifications .......................................................................... 18 - 24
Monitoring Standards and Procedures ........................................ 25
Appendix
Meeting Notice and Minutes for March 18th, 1999
Meeting Notice for August 3fa, 1999
CiTY OF BOYNTON BEACH
ANNUAL ACTION PLAN EXECUTIVE SUMMARY
Fiscal Year 1999-2000
· Description of Key Projects
The City of Boynton Beach Annual Action Plan details the planned use of various
grant dollars in Federal, State Housing Initiatives Partnership (SHIP) and local
match funds. The major focus of these funds are as follows:
$210,000 for the rehabilitation of substandard housing units for very Iow,
Iow and moderate-income homeowners
$70,000 for installation of sidewalks on various streets within the Target
Area
$30,000 for emergency repair of substandard housing units
$67,050 to provide family develQpment services to very Iow, Iow and
moderate-income residents
$15,000 for summer-camp scholarships
$30,000 to provide grants to match funds for owners of commercial
properties located within the target area
$109,400 Administrative Costs including costs associated with promoting
fair housing activities
$367,670 for new homeownership opportunities (SHIP)
· Location
All activities will take place within the Community Development Block Grant
(CDBG) Target Area.
·, Housing Goals
The plan provides for the rehabilitation of 15 owner-occupied housing units, the
emergency repair of ten (10) and new homeownership opportunities for approximately
20 Iow and moderate-income families.
CONSOLIDATED ACTION PLAN
FISCAL YEAR 1999-2000
I. INTRODUCTION
The City of Boynton Beach, now into year three of implementing its Five Year
Strategic Plan, will continue to focus on the issues identified in the Boynton
Beach Vision 20/20 assembly held in May of 1996. The general consensus of the
participants was to develop a detailed master plan, which would include the
components necessary to stimulate the economic growth and revitalization of the
community.
The Annual Action Plan reflects the funding available for activities consistent with
the Priority Needs as established in the Five Year Consolidated Strategic Plan
and the statutory requirements to provide decent housing, suitable living
environments and expansion of economic opportunities. Emphasis this year is
placed on Affordable Housing, Housing Rehabilitation, Family Development
Services, Economic Development, Neighborhood and Commercial Improvements
and the promotion of Fair Housing.
II. CITIZEN PARTICIPATION
The City involves the citizens of the target area community in the annual planning
process by means of public advertisement in a public forum format. The
meeting, which as held in the Commission Chambers, provided an opportunity
for social service organizations as well as the general public to give input on
community needs. City staff prepared a proposed budget that was discussed
with the citizens of that meeting. The citizens had an opportunity to voice
opinions concerning the proposed budget dudng this Public Hearing meeting
held on March 18th, 1999. The transcript of the minutes of the citizens comments
of the needs Assessment meeting is found in the Appendix.
Ill. . AVAILABLE RESOURCES
A. Community. Development Block Grant
The City expects to receive $547,000 in CDBG funds for FY 99/00. These
dollars will be used to provide owner-occupied housing rehabilitation to include
emergency repairs, youth services, fair housing activities, economic
development, neighborhood and commercial improvements, fair housing
initiatives and the administrative costs associated with the CDBG program.
Detailed project activity descriptions are located in the CPD Consolidated Plan
Listing of Proposed Projects table. Geographic distribution is described in the
accompanying maps.
B. Matching funds
As an Entitlement City, the City of Boynton Beach receives State Housing
Initiatives Partnership Program (SHIP), funds which may be used to fulfill the
match requirements of federal funds. SHIP dollars may be used for housing
rehabilitation, down payment assistance, gap financing and closing costs. The
City's allocation for FY 99/00 is estimated at $367,670 with 14% allocated to new
construction, 43% allocated for rehabilitation, 33% for homeownership and
rehabilitation and 10% for administration cost.
Since 1989, the affordable housing programs have been enhanced by a
contribution from the City's general revenue fund. These dollars were used to
fund the Infill Construction program. Funding has been used for neighborhood
association activities and exterior improvements to owner-occupied housing
units. The City also 'contributes dollars to Habitat for Humanity in the form of lot
conveyance for the construction of new homes, as well as Paint Your Heart Out
of Palm Beach County, which paints the homes of eldedy and handicapped
residents.
IV. MONITORING OF ACTIVITIES
The City of Boynton Beach will continue to monitor CDBG funded projects and
sub-recipients in accordance with regulations and statutes governing all such
activities. Construction supervision of rehabilitation will be done by certified
inspection staff during the entire rehab process. Sub-recipients of CDBG funding
enter a written agreement with the City of Boynton Beach developed in
accordance with Federal regulations governing "Administrative Requirements for
Grants Cooperative Agreements to State, Local and Federally Recognized India
Tribal Governments" (24 CFR Part 85).
V. HOMELESS AND SPECIAL NEEDS ACTIVITIES
The City currently does not house any homeless facility. However, its effort to
sustain this area is by way of supporting local agencies who have the needs of
homeless as their concern by preventing homelessness, as well as assisting
homeless individuals and families locate available housing services and other
needs required for them to become self-sufficient.
VI. LEAD BASED PAINT HAZARD REDUCTION
Since only 1.5 % of the city's housing stock was built prior to 1972, and renters
occupy 23% of those, combined with the city being primarily Iow density in
nature, the potential for problems from lead based paint is not as probable as in
most areas. The Palm Beach County Health Division responds to suspected
incidences of lead based paint poisoning and routinely tests the young children of
its clients. Although lead based paint does not appear to be a serious problem in
this city, Rehabilitation staff evaluates to determine the necessary measures to
4
be taken in order to create a safe environment for families occupying properties
that are suspect of being contaminated.
VII. GEOGRAPHIC DISTRIBUTION
Activities described in this plan will be concentrated within Census Tracts 5602,
6100, 6202, 6203 and 6300. Activities relating to SHIP and most housing
programs are city-wide or are located within the target area. A location map is
included.
5
CDBG PROPOSED PROJECTS
HOUSING REHABILITATION Rehab Single-Unit Residential $120,000
This is an eligible activity undertaken for the purpose of providing rehabilitation to
permanent, residential structures which are occupied by very-low, Iow and
moderate-income persons.
Grants provided to the very-low, Iow and moderate-income homeowners
of substandard units in order to brings the units up to standard condition.
Rehabilitation of building and code violations i.e., windows, doors, flooring,
electrical and plumbing upgrades ars typical project items.
REHABILITATION ADMINISTRATION
$90,000
Staff and overhead costs associated with housing rehabilitation.
SIDEWALK IMPROVEMENT
Public Facilities
$70,000
Install sidewalks on various streets in the Target Area. The location of the
sidewalks will coincide with Neighborhood Association Projects.
Funding for new sidewalks on various streets within the Target Area.
Estimated costs of the project are between 2,500 to 2,600 linear feet of
sidewalk to be installed in conjunction with organized Neighborhood
Association Projects.
EMERGENCY REPAIR
Rehab Single-Unit Residential
Owner Occupied Units
$30,000
This is an eligible activity undertaken for the purpose of providing or improving
permanent residential structures which may be occupied by very-low, /ow and
mode/ate-income persons.
Grants will be provided to very-low, Iow and moderate-income
homeowners for emergency roof, entryway, electrical and plumbing
repairs. Units requiring full housing rehabilitation will be placed on waiting
lists to receive additional serVices.
6
FAMILY DEVELOPMENT SERVICES Public SerVices
$67,050
Eligible Activities to include programs regarding Crime Prevention, Neighborhood
Stabilization, Youth Mentoring and Housing DeveloPment.
Self sufficiency programs for very Iow, Iow and moderate-income families
with children, to include self help programs, counseling and referral
services, and other as needed programs.
SUMMER CAMP PROGRAM
Youth Services
$15,000
An eligible activity to assist very Iow, Iow and moderate'income families with
children to be able to participate in the City's summer youth programs.
The Summer Camp Programs provides financial assistance for
scholarships, staff salaries and related, similar recreational programs.
ECONOMIC DEVELOPMENT
$30,000
An eligible activity to aid in the removal o~ slum and blight.
Grants and loans on a matching basis to provide exterior repairs to
privately owned business in the CDBG Target Area, to provide continued
improvement of the business C°rridor for area residents.
ADMINISTRATION
$109,400
Administration costs associated with the Community Development Block Grant
Program.
These costs include but are not limited to the planning, oversight and
operation of the administration of the Community Development Block
· Grant Program.
7
CENSUS TRACK MAP
fin production)
PROJECT MAP
(in production)
9
0
lO
z Z
0
0
12
Z Z
0
14
r-c~m
o~-~
Z Z
15
0 0
16
Z Z
0
CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the
consolidated plan regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing - The jurisdiction will affirmatively further fair
housing, which means it will conduct an analysis of impediments to fair housing choice
within the jurisdiction, take appropriate actions to ovemome the effects of any
impediments identified through that analysis, and maintain records reflecting that
analysis and actions in this regard.
Anti-displacement and Relocation Plan - It will comply with the acquisition and
relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR
24; and it has in effect and is following a residential anti-displacement and relocation
assistance plan required under section 104(d) of the Housing and Community
Development Act of 1974, as amended, in connection with any activity assisted with
funding under the CDBG or HOME programs.
Drug-Free Workplace - it will or will continue to provide a drug-free workplace by: .
Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance is prohibited in
the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
2. Establishing an ongoing drug-free awareness program to inform employees about:
a) The danger of drug abuse in the workplace;
b) The grantee's policy of maintaining a drug-free workplace;
c) Any available drug counseling, rehabilitation and employee assistance plans; and
d) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the performance of
the grant be given a copy of the statement required by paragraph 1;
4. Notifying the employee in the statement required by paragraph I that, as a condition
of employment under the grant, the employee will:
a) Abide by the terms of the statement; and
b) Notify the employer in writing or his or her conviction for a violation of a criminal
drug statute occurring in the workplace no later than five (5) calendar days after
such conviction;
18
5~
Notifying the agency in writing, within ten (10) calendar days after receiving notice
under subparagraph 4(b) from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice, including
position title, to every grant officer or other designee on whose grant activity the
convicted employee was working, unless the Federal agency has designated a
central point for the receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
6. Taking one of the following actions, within 30 calendar day of receiving notice under
subparagraph 4(b), with respect to any employee who is so convicted:
a) Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the Rehabilitation Act
of 1973, as amended; or
b)
Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State or local
health, law enforcement or other appropriate agency;
7. Making a good faith effort to continue to maintain a drug-frae workplace through.
implementation of paragraphs 1, 2, 3, 4, 5 and 6.
Anti-Lobbying - To the best of the jurisdiction's knowledge and belief:
No Federally appropriated funds have been paid or will be paid, by or on behalf of it,
to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal
contract, making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment or modification of any Federal contract, grant, loan or cooperative
agreement;
=
If any funds other than Federally appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of any
agency, a Member Of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract, grant,
loan or cooperative agreement, it will complete and submit Standard Form-LLL,
"Disclosure Form to Repoff Lobbying", in accordance with its instructions; and
It Will require that the language of paragraph 1 and 2 of this anti-lobbying certification
be included in the award documents for all sub-awards at all tiers (including
subcontracts, sub-grants and contracts under grants, loans and cooperative
agreements) and that ail sub-recipients shall certify and disclose accordingly.
19
Authority of Jurisdiction - The Consolidated Plan is authorized under State and local
law (as applicable) and the jurisdictions possess the legal authority to carry out the
programs for which it is seeking funding, in accordance with applicable HUD
regulations.
Consistency with Plan - The housing activities to be undertaken with CDBG, HOME,
ESG, and HOPWA funds are consistent with the strategic plan.
Section 3 - It will comply with section 3 of the Housing and Urban Development Act of
1968, and implementing regulations at 24 CFR Part 135.
TITLE
2O
Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation - it is in full compliance and following a detailed citizen
participation plan that satisfies the requirements of 24 CFR 91.105.
Community Development Plan - Its consolidated housing and community
development plan identifies community development and housing needs and specifies
both short-term and long-term community development objectives that provide decent
housing and expand economic opportunities primarily for persons of Iow and moderate-
income (see CFR 24 570.2 and CFR 24 part 570).
Following a Plan - It is following a current Consolidated Plan (or Comprehensive
Housing Affordability Strategy) that has been approved by HUD.
Use of Funds - It has complied with the following criteria:
Maximum Feasible Priority. With respect to activities that expect to be assisted with
CDBG funds, it certifies that it has developed its Action Plan so as to give maximum-
feasible priority to activities that benefit Iow and moderate-income families or aid in
the prevention or elimination of slums or blight. The Action Plan may also include
activities which the grantee certifies are designed to meet other community
development needs having a particular urgency because existing conditions pose a'
serious and immediate threat to the health or welfare of the community, and other
financial resources are not available.
Overall Benefit The aggregate use of CDBG funds including Section 108
guaranteed loans during program year(s) 1997, 1998 and 1999 (a period specified
by the grantee consisting of one, two or three specific consecutive program years),
shall principally benefit persons of Iow and moderate-income in a manner that
ensures that at least 70 percent of the amount is expended for activities that benefit
such persons during the designated period.
Special Assessments. It will not attempt to recover any capital costs of public
improvements assisted with CDBG funds including Section 108 loan guaranteed
funds by assessing any amount against properties owned and occupied by persons
of IoW and moderate-incor~e, including any fee charged or assessment made as a
condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that
relates to the capital costs of public improvements (assisted in part with CDBG
funds) financed from other revenue sources, an assessment or charge may be made
against the property with respect to the public improvements financed by a source
other than CDBG funds.
21
The jurisdiction will not attempt to recover any capital costs of public improvements
assisted with CDBG funds, including Section 108, unless the CDBG funds are used
to pay the proportion of fee or assessment attributable to the capital costs of public
improvements financed from other revenue sources. In this case, an assessment or
charge may be made against the property with respect to the pubic improvements
financed by a source other than CDBG funds. Also, in the case of properties owned
and occupied by moderate-income (not Iow-income) families, an assessment or
charge may be made against the property for public improvements financed by a
source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to
cover the assessment.
Excessive Force - It has adopted and is enforcing:
A policy prohibiting the use of excessive force by law enforcement agencies within
its jurisdiction against anY individuals engaged in non-violent civil rights
demonstrationS; and
A policy of enforcing applicable State and local laws against physically barring
entrance to or exit from a facility or location which is the subject of such non-violent-
civil rights demonstrations within its jurisdiction.
Compliance With Anti-discrimination Laws - The grant will be conducted and
administered in conformity with Title VI or the Civil Rights Act of 1964 (42 USC 2000d),
the Fair Housing Act (42 USC 3601-3619) and implementing regulations.
Lead-Based Paint - its notification, inspection, testing and abatement procedures
concerning lead-based paint will comply with the requirements of 24 CFR 570.608.
Compliance With Laws - It will comply with applicable laws.
DATE
TITLE
22
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE
REQUIREMENTS,
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering this transaction imposed by section 1352, title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each such
failure.
B. Drug-Free Workplace Certification
1. By signing and/or submitting this application or grant agreement, the grantee is
providing the certification.
The certification is a material representation of fact upon which reliance is placed.
when the agency awards the grant. If it is later determined that the grantee
knowing rendered false certification, or otherwise violates the requirements of the
Drug-Free Workplace Act, HUD, in addition to any other remedies available to
the Federal Government, may take action authorized under the Drug-Free
Workplace Act.
3. For grantees other than individuals, Alternate I applies. (This is the information to
which jurisdictions certify.)
4. For grantees who are individuals, Alternate 11 applies. (Not applicable
jurisdictions.)
Workplaces under grants, for grantees other than individuals, need not be
identified on the certification. If known, they may be identified Jn the grant
application. If the grantee does not identify the workplaces at the time of
application, or upori reward, if there is no application, the grantee must keep the
identity of the workplace(s) on file in its office and make the information available
for Federal inspection., Failure to identify all known workplaces constitutes a
violation of the grantee's drug-free workplace requirements.
Workplace identifications must include the actual address of buildings (or parts of
buildings) or other sites where work under the grant takes place. Categorical
descriptions may be used (e.g., all vehicles of a mass transit authority or State
highway department while in operation, State employees in each local
unemployment office, performers in concert halls or radio stations).
If the workplace identified to the agency changes during the performance of the
grant, the grantee shall inform the agency of the change(s), if it previously
identified the workplaces in question (see paragraph 5).
23
8. The grantee may insert in the space provided below the site(s) for the
performance of work done in connection with the specific grant:
Place of Rerformance (Street address, city, county, state, zip code)
City of Boynton Beach
Division of Community Redevelopment
100 E. Boynton Beach Boulevard
Bo_vnton Beach. FL 33435
Check Q if there are workplaces on file that are not identified here (the certification
with regard to the drug-free workplace required by 24 CFR part 24, subpart F).
=
Definitions of terms in the Non-procurement Suspension and Debarment
common rule and Drug-Free Workplace common rule apply to this certification.
Grantee's attention is called, in particular, to the following definitions from these
rules:
"Controlled substance" means a controlled substance in Schedules I through V of
the Controlled Substances Act (21 USC 812) and as further defined by regulation.
(21 CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo contendere) or
imposition of sentence, or both, by any judicial body charged with the
responsibility to determine violations of the Federal or State criminal drug
statutes;
"Criminal drug statute" means a Federal or non-Federal criminal statute involving
the manufacture, distribution, dispensing, use or possession of any controlled
substance;
"Employee" means the employee of a grantee directly engaged in the
performance of work under a grant, including (i) all "direct charge" employees; (ii) '
all "indirect charge" employees unless their impact or involvement is insignificant
to' the performance of the grant, and (iii) temporary personnel and consultants
who are directly er~gaged in the performance of work under the grant and who
are on the grantee's payroll. This definition does not include workers not on the
payroll of the grantee, (e.g., volunteers, even if used to meet a matching
requirement; consultants or independent contractors not on the grantee's payroll;
or employees of sub-recipients or subcontractors in covered workplaces).
24
MONITORING STANDARDS AND PROCEDURES
Boynton Beach will monitor activities under its federal grant program and initiate
monitoring plans for new programs as they are developed to meet the specific
requirements of those programs. Key elements of the monitoring plan are:
Negotiate a project or activity specific sub-recipient agreement that identifies and
quantifies the activities to be implemented and includes a budget showing the
specific expenditures authorized.
2. Require monthly status reports and establish an on-site monitoring schedule based
on the nature and complexity of the activity and the amount of the funds involved.
3. Provide technical assistance and training when the sub-recipient requests or
requires it.
Review request for payment or reimbursement to assure that proper documentation
is provided and that expenditures are for eligible activities under applicable rules and
regulations, and authorized under the sub-recipient agreement.
5. Assure sub-recipients meet federal single audit requirements and review audits t'o
assure that concerns and findings are addressed.
6. Assure compliance with other program requirements, such as labor standards and
fair housing laws, through in-depth monitoring and program review.
25
COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING
COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA
THURSDAY, MARCH 18, 1999 AT 6:00 P.M.
PRESENT
OctaviaSherrod, CommunityDevelopmentCoordinator
OPENING REMARKS
Ms. Sherrod opened the Community Development Block Grant Public Hearing at
6:00 p.m. on Thursday, March 18, 1999. Ms. Sherrod informed the audience that the
City is required by HUD to hold a public meeting on the City's Community Development
Block Grant Program. The purpose of the meeting is to gain public input for
recommendations that the public may have for uses of the entitlement funds. Ms.
Sherrod handed out to the audience the definition of "Entitlement Status" and a List of
Eligible Programs and Activities as an Entitlement City, together with the Proposed
Budget for FY 98/99.
Ms. Sherrod stated that when the City received its first entitlement in FY97/98 the
entitlement was $569,000. The Community Development Office prepared its one-year
action plan based on that sum. However, in February HUD informed our Office that the
allocation has been decreased to $547,000. Ms. Sherrod said this is not uncommon
when HUD takes on more municipalities the distribution is decreased proportionately
with other municipalities.
Ms. Sherrod said it was necessary for her to readjust the budget. Ms. Sherrod stated
that no particular activity was significantly decreased. However the proposed relocation
program was deleted when it was determined that other funds were available for that
program..
Ms. Sherrod circulated a ~ign in sheet to be signed by all those present.
PUBLIC HEARING PARTICIPATION
Mr. Larry Finkelstein asked if the proposed budget should be the FY 99/00 budget. Ms.
Sherrod said the budget year was correct because the funds have not been disbursed.
Also, the budget had to be adjusted because the funds were decreased from $569,000
to $547,000.
Mr. Finkelstein inquired if the Redevelopment Program funds were earmarked for any
specific area. Ms. Sherrod said these funds were for downtown. Mr. Finkelstein asked
if the funds were for any specific project. Ms. Sherrod quoted from the Action Plan:
MEETING MINUTES
COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING
BOYNTON BEACH, FLORIDA
MARCH 18, 1999
"It is a continuation of the City's Vision's process for certain
improvements in the downtown CRA area. It is proposed that
certain improvements will benefit from these. Upon completion of
this plan public facilities will be constructed in this area that will also
eliminate blight."
Therefore, the funds were not specified for any particular project. Mr. Finkelstein
inquired if some of the funds could be used to purchase vacant lots. Ms. Sherrod said
acquisition was allowable, but you pannot bank land with CDBG funds. Ms. Sherrod
stated if land were purchased, it should be purchased with a specific purpose. Mr.
Finkelstein inquired if the land could be used to construct single family homes for Iow-
income citizens. Ms. Sherrod said people who would be recipients of these, homes
would have to be identified first. Mr. Finkelstein inquired if there were any people in this
program waiting for homes. Ms. Sherrod said there are several applicants, but Ms.
Sherrod said that because of federal restrictions, it was more feasible for the City to usg
its own funds for this program, which is less restrictive.
Mr. Finkelstein asked how a person would approach the Community Improvement
Office with a specific project? Ms. Sherrod said the purpose of tonight's meeting was to
inform her Office of particular plans and how the residents would like to see the funds
applied. Mr. Finkelstein said he would like to see the funds earmarked for downtown for
blighted areas. In particular there are a couple pieces of property that are vacant and
the roofs are caving in and the funds could be used to acquire the property for
demolition.
Ms. Sherrod inquired if Mr. Finkelstein purchased this property, would he make it
available for others to purchase. Ms. Sherrod said that land could be purchased
downtown and then sold to a developer, but those funds would become income from
CDBG funding and the funds would have to be used for other CDBG eligible activities
and would in turn become part of the entitlement allocation. Ms. Sherrod stated that
CDBG funds cannot lose their identity. Ms. Sherrod said she would research this
further.
Mr. Finkelstein asked about the timing of submitting his ideas and Ms. Sherrod said Mr.
Finkelstein should make it known to others because she is going to begin the action
plan for next year. Mr. Finkelstein inquired when the funds would be available and Ms.
Sherrod said there might be some funds available now but are usually available by
October 1st.
Ms. Stephanie Mingo-McKoy inquired if involvement with youth, both educationally and
recreationally, would fall under the category of Public Services. Also, Ms. Mingo-McKoy
2
MEETING MINUTES
COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING
BOYNTON BEACH, FLORIDA
MARCH 18, 1999
asked how much funds would be allocated for this particular category. Ms. Sherrod
informed Ms. Mingo-McKoy that the category Public Services is divided into two
different entities. 15% of the funding can go for public services, which could be a wide
variety of public services. It could include a food shelter, a non-profit organization that
feeds people daily, a tutoring or mentoring program and those types of services:
Ms. Sherrod said when considering an application, it is determined that the sole
livelihood of the organization is not based on CDBG fund and the CDBG funds are a
tool to assist an organization. Ms. Sherrod's Office would need to see statistics on the
needs of the organization, as well as some history of the organization. Ms. Sherrod
said it is important to have figures on how many children have benefited from the
organization, as well as the poverty level and income level of the children who would be
benefited. This is very important.
Ms. Mingo-McKoy said she is looking for a place where her organization can place
computers for use by the children utilizing the Library, but stated her organization is n6t
a profitable organization and is grant supported. Ms. Mingo-McKoy said the main focus
of her organization is to help youth become productive citizens.
Mr. Finkelstein stated he thought the City was going to institute this type of program at
the Civic Center. Ms. Sherrod asked if Ms. Mingo-McKoy had a specific plan and she
said she did. Ms. Sherrod requested that Ms. Mingo-McKoy put her plan in writing on
an application. Ms. Sherrod said it is important in making application that the entire
organization is not totally dependent upon CDBG funds.
Ms, Sherrod stated she receives a groat deal of literature on youth and the etdedy,
'which are two important focus points and there are always grants available in these
areas. However, Ms, Sherrod said they usually look for matching funds.
Ms. Katherine Murphy inqu. ired if funds would be available to assist in building an out-of-
school program for Iow to moderate-income families. Ms. Sherrod asked the person to
clarify this and she said it would be an after-school program. Ms. Sherrod said that 51%
of the participants must include very Iow.-income people.
Ms. Mingo-McKoy asked what scale is used to determine income. Ms. Sherrod said
they' utilize the income criteda established by HUD. Ms. Sherrod said income is
adjusted for family size and is based on census and the median income in Palm Beach
County. Ms. Sherrod stated that the latest statistics for Palm Beach County show the
median income for a family of four is $55,000. This would mean that usually you would
be dealing with families that are below 50% of the median for Palm Beach County. Ms.
Sherrod said that all records must be open for monitoring by her Office, since HUD also
monitors the records.
3
MEETING MINUTES.
COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING
BOYNTON BEACH, FLORIDA
MARCH 18, 1999
Ms. Sherrod stated that in establishing a program for youth, the organization needs to
utilize an application that would determine what the income level is for the applicants.
Ms. Sherrod said that in the summer youth program the cdtaria was if a student was
eligible for free lunch, they would be eligible for CDBG funding.
Mr. Hendrick said that they have started an organization called "Citizen's Concerned
About Our Children" and their first project was to establish a tutorial program. They
were able to do so, but because of lack of funds, they joined the PAL Program to
provide services to children who were having difficulty in school. Mr. Hendrick said they
would like to be incorporated and asked if this type of program might be eligible for
funds. Ms. Sherrod said it might be possible, and Ms. Sherrod explained what would be
necessary for the organization to make application for funds. Ms. Sherrod said she
would have to look further into their request for funding, but thought funds for recreation
were not covered if it were earmarked for equipment.
Ms. Sara Williams inquired if the funds, for the redevelopment program included
downtown redevelopment and Ms. Sherrod said the Central Business Distdct is the
specific area for these funds.
Ms. Williams inquired about the job training programs that could be funded and Ms.
Sherrod said it was specifically geared for welfare-to-work people who were under
trained and under educated. Ms. Sherrod said that an RFP was advertised for this
program and that an Agency had been approved recently and a contract is in the
process of being signed.
Ms. Williams questioned that the funds are not being used for the targeted group of low
to moderate-income people. Ms. Williams noted the cost for summer camp increased
from $80 to $200 per child and most of the money is being curtailed for the targeted
youth. Ms. Williams said that more money should be allocated toward summer camp
and other initiatives to enhance the quality of life of our youth.
Ms. Williams said that more participation by the residents in these headngs for the
allocation of the funds was' necessary. Ms. Sherrod said that one .of the federal
requirements is that the meetings be advertised in a newspaper with general circulation
and the meetings were advised in the Palm Beach Post because it reaches a wide
audience and this advertisement costs a great deal of money. Ms. Sherrod said they
couldn't control who attends these hearings. Ms. Williams said it should be advertised
at the Community Forum. Ms. Sherrod stated that the Community Forum only reaches
one specific group and Ms. Sherrod said it must be advertised for everyone to see. Ms.
Williams said the Community Forum could be used in addition to the newspaper.
4
MEETING MINUTES
COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING
BOYNTON BEACH, FLORIDA
MARCH 18, 1999
Mr. Tom Williams added that the Forum is open to everyone in the City. Further, Mr.
Williams felt that all single mothers in the City who cannot pay $200 per child should be
able to send their children to summer camp. Mr. Williams noted that the City offers
parents an opportunity to earn credits by volunteering in order to send their children to
summer camp. Mr. Williams said single parent mothers do not have time to do
volunteer work and these single parent mothers have to worry about feeding their
children.
Mr. Williams further stated that the City of Boynton Beach has become very greedy. Mr.
Williams said he is getting together with some other concerned citizens and is going to
contact HUD to determine what is going on in the City and that the money is not being
used as intended. Mr. Williams said there used to be game rooms for the children in the
Civic Center, but it was closed down several years ago.
Mr: Hendrick stated that no matter how well the City is built if we don't do something for
the youth that will be using the City in the future, it is a waste. There must be things In
place to keep the children from being idle and a place for them to go where they are
being supervised. Mr: Henddck noted that there are students in the PAL program that
are A students, but if a child has nothing to do, he goes with the crowd. Mr. Hendrick
said drugs are killing the community. Mr. Henddck said that because of the availability
of some small programs in the City, things are not as bad as they could be and the City
needs more programs.
Mr. Williams said that Boynton Beach couldn't become an All America City if the Police
Department chases children out of the Library.
Mr. Finkelstein inquired about the allocation of $25,000 for the two parks. Ms. Sherrod
said the funds were for land acquisition and design. Ms. Sherrod said the City does
not have a park in the south area of Boynton Beach. Ms. Sherrod said the biggest
problem with rectifying the situation is that there is no land for a park. The City has
been looking at pocket areas to determine their use for a basketball court or baseball
diamond. Ms. Sherrod said the City has been talking to some landowners about
purchasing their property and the City is in the design process on some of the parks.
Ms. Sherrod said the Palmetto Green Park would be an extension of the park on the
east side of NE 13~ Avenue.
Ms. Sherrod also said there have been talks with Mr. Zill about his property, which is a
mango farm and the possibility of using some of his property for a park. It is important
that the park not be located too far south. Mr. Finkelstein said he knew of a large piece
of land that was available in the location being considered and Ms. Sherrod requested
he send her some information on the property.
MEETING MINUTES .
COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING
BOYNTON BEACH, FLORIDA
MARCH 18, 1999
Ms. Mingo-McKoy inquired what "Interim Assistance" under eligible activities pertained
to and Ms. Sherrod said she would look this up to make certain what it enCompassed.
Ms. Williams inquired further about the job training program mentioned eadier and Ms.
Sherrod said that LISC responded to the job training request. Ms. Sherrod said that
since she did not get much response to the ad she called other organizations including
Workforce Development Board and Tech Center in Deiray. LISC will be receiving
$50,000, which is last year's and this year's allocation and they will be matching the
funds. LlSC will be providing the manpower for education, training and technical
support for Community Development Corporations to get on board. The Weed and
Seed people will also be working with LlSC.
Ms. Sherrod said that Construction Management Institute, Inc. responded to the
economic development portion of the request and this would be a program in
conjunction with FAU where people can receive degrees and/or certificates from FAU.
People will be trained in non-traditional, above-minimum wage jobs and obtain skills that'
can develop into careers. Also, the program will be available for training women in non-
traditional jobs, such as electricians and plumbers.
Ms. Mingo,McKoy inquired if it would be a conflict of interest if the City's Recreation
Department formed a partnership with one of the organizations in their proposal. Ms.
Sherrod said an applicant could be creative.
Ms. Sherrod said that economic opportunity is a new area and is being prioritized by the
federal government.
Ms. Williams said that at last year's hearing she recommended that money be used for
the Wilson Pool and questioned if anything has been done along these lines. Ms.
Williams said that she heard the pool was in great need of renovations.
Mr. Tom Williams said the Pool is being worked on and is being taken care of.
Ms. Mingo-MCKoy inquired if the City owned Quantum Park. Mr. Finkelstein said that
the City owns a lO-acre parcelin Quantum Park.
Mr. Hendrick asked if the Senior Center had been pumhased. Ms. Sherrod said it has
been bought and paid for. Mr. Hendrick inquired about the $120,200 budgeted for the
Senior Center. Ms. Sherrod said that the City is reimbursing itself for paying for the
Senior Center. Ms. Sherrod said these funds are strictly acquisition funds and do not
include any kind of equipment.
6
MEETING MINUTES.
COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING
BOYNTON BEACH, FLORIDA
MARCH 18, 1999
Ms. Sherrod informed the audience that this is not the only place people can express
their concerns. People are at liberty to go before the City Commission to tell them how
you feel. Ms. Sherrod said the Plan is due on August 15, 1999 with HUD, but she
intended to file the Plan before that date.
There being no further business, the meeting properly adjourned at 7:02 p.m.
Respectfully submitted,
Barbara M. Madden
Recording Secretary
(two tapes)
7
No 605007
NOTICE TO CITIZENS -The City of Boynt°n Beach
Community Development Block Grant Program
One-Year Action Plan - Public Hearing
A public headng will be held Tuesday, August 3rd, 1999, in
Commission Chambers at City Hall
100 E. Boynton Beach Blvd.
Boynton Beach, FI 33435
b_ln S~upport of its. Five Y..earStrategic Plan, the city of Bo nton
eacn prop.oses ~o use ;~s FY 99/00 CDBG Funds for the~ollow-
mg project activities (beginning 10/02/99):
· Housing Reh.abilitation Grants .............. $210.000
(to very-low ;nCome hOmeowners)
· Sidewalk Installation
(within target area) ....................... $70,000
· Emergency R.ehabilitations Grants ............ $30,000
(to very-low ~ncome homeowners)
· PUblic Services ' · $82 050
(Crime ........................ ,
Prevention/Neighborhood Stabilization Youth
Mentodng and Housing Development) '
· Economic Development
Administrative Costs ............. $30,000
...................... $109,400
(In.c. lu..d, ing costs associated with promoting fair housing
actiwties)
, U_nproDosed projects ..... _..__~..$15,550
TOTAL FOR FISCAL YEAR:
_The Plan.. will be available for review at the Ci".'- ~'.'.--'-'- -
~y o ~lVl,~lon .o.,!
uommum~, Redevelopment, located in the West Wing of City
Hall, 100 E. Boynton Beach Boulevard. Contact Octavia $.
Sharrod at (561) 742-6066.
Published: July 28, 1999