R99-071 RESOLUTION NO. R99-~'/
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND
DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE
A MANAGEMENT AGREEMENT BETWEEN THE CITY OF
BOYNTON BEACH AND BOYNTON CULTURAL CENTRE,
INC., WHICH FORMALLY DEFINES THE PARTNERSHIP
BETWEEN THE PARTIES FOR THE OPERATION OF THE
1913 SCHOOLHOUSE MUSEUM; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Cultural Centre is a non-profit 501(c) 3 corporation, which
has spearheaded the efforts to develop a hands-on children's museum for the City of
Boynton Beach by partnering with the City to accomplish Vision 20/20 Goals for
downtown redevelopment; and
WHEREAS, the Boynton Cultural Centre, Inc., is committed to the fund-
raising and management responsibilities for the museum exhibits and programs; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach, Florida ,
upon recommendation of staff, hereby authorizes and directs the Mayor and City
Clerk to execute a Management Agreement between the City of Boynton Beach and
the Boynton Cultural Centre, Inc., which formally defines the partnership for the
operation of the 1913 Schoolhouse Museum, a copy of said Agreement being
attached hereto as Exhibit "A".
Section 2.
passage.
That this Resolution shall become effective
immediately upon
PASSED AND ADOPTED this
AgTI-EST:
Ci~/y Clerk
(Corporate Seal)
1913 Schoolhouse
/ day of]une, 1999.
ClTY O~/~IBOYNTg~ BETH, FLORIDA
Vice Mayor ~,
Commissioner
Commissioner
Page I
This Agreement, made and entered into at Boynton Beach, Florida on the __ day of
1999, by and between the city of Boynton Beach, Florida, a Florida Municipal Corporation,
hereinafter referred to as the "City" and Boynton Cultural Centre, Inc., a Florida non-profit
corporation, hereinafter referred to as the "Cultural Centre".
WZTN ESSETH:
WHEREAS, The City of Boynton Beach has a fee simple ownership of the old Boynton
Beach Elementary School site, which is to be restored and converted into a Museum, currently
known as the "1913 Schoolhouse IVluseum" to provide cultural and educational opportunities for
children and families; and
WHEREAS, The City desires to improve the downtown area and preserve some of the
heritage of historical Boynton Beach and as part of the Vision 20/20 plan, the City desires to
enter into this Management Agreement with the Cultural Centre to formally define the operation
and maintenance of the 1913 Schoolhouse Museum; and
WHEREAS, The City realizes that in order to effectuate its 20/20 Vision in the downtown
area that it is necessary to renovate the 1913 old Schoolhouse into a state of the art children's
museum with assistance from Boynton Cultural Centre; and
' WHEREAS, Boynton Cultural Centre is a non-profit 501(c) 3 corporation organized under
the laws of the State of Florida and licensed to do business in the State of Florida; and
WHEREAS, The Cultural Centre is established to plan~ develop, coordinate, fund and
oversee the "1913 Schoolhouse Museum" that provides educaUonal opportunities through
exhibits, programs and activities in order to create a focal point for the cultural renewal of
Historic Boynton Beach by tying together cultures, generations, and ethnic groups; and
WHEREAS, The Cultural Centre will continue to raise funds through grants, community
donations and special events to be used for purchase and development of exhibitions,
programs, and other purposes related to the operation of the Cultural Centre; and
WHEREAS, The Cultural Centre plans to purchase exhibits and other items for use in
and about the Museum, and shall be sole owner of all such personal property purchased with
funds obtained through the Cultural Centre and located within and/or about the premises; and
WHEREAS, The City and the Cultural Centre wish to clarify their joint and separate roles
and responsibilities in the operaUon and maintenance of the 1913 Schoolhouse museum.
NOW, THEREFORE, for and in consideration of the premises and conditions contained
herein, and for other good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the parties agree as follows:
The foregoing whereas clauses are hereby ratified and confirmed as being true and
incorporated herein by this reference;
Page 2
Section 1.0. Board of Directors:
1.1. The Cultural Centre agrees to provide the City its Articles of Incorporation and by-laws as
they now exist, attached hereto and incorporated herein as exhibit A. In the future, the City
will be provided with an updated copy of the by-laws within thirty calendar days of any changes
therein.
1.2. The Cultural Centre agrees to appoint the City Library Director to serve on the Board of
Directors as a permanent voting member of the Board of Directors and the Board Executive
Committee through the duration of this Agreement. The Board further agrees to amend article
five of its bylaws to comply with this section of the Agreement.
Section 2.0. Administration:
2.1. The City currently employs a Museum/Special Services Coordinator, who will serve as
Executive Director to the Cultural Centre.
2.2. The Museum Coordinator/Executive Director shall be responsible for performing
management-level professional work as the head of a major, service division of the library
(Special Services/Museum) including planning, design, coordination and oversight
responsibilities' for the Museum as well as ongoing operations and programs at the 1913
Schoolhouse. This includes coordinating a community-based foundation to assume program
responsibilities of a city-owned building. The Museum Coordinator/Executive Director will give
priority to those duties and projects that further the Mission of the Museum.
2.3. The Museum Coordinator shall report to the Ubrary Director. Her/his duties are outlined in
the job description, attached hereto and incorporated herein as Exhibit B. The parties
understand that the job description of the Museum Coordinator may be revised at anytime by
the City. However any reduction in the services provided by the Museum Coordinator needs six
months notice to the Cultural Centre.
2.4. The Cultural Centre may provide input to the Library Director regarding the Executive
Director's performance. Under mutual agreement, the Board of Directors and the City may
decide upon the hiring/appointment of an independent Executive Director. Nothing herein shall
be construed to infringe on the City's dght to retain, hire and/or fire its employees.
Section 3.0. Obligations of the Cultural Centre:
3.1. With the exception of the city's obligaUons as ouUined in this agreement, the Cultural
Centre has the sole responsibility of funding and operation of the Museum, including exhibits,
designs, programs, hours of operation, schedule of events, publicity, advertisement and fund
raising etc.
3.2. Cultural Centre may execute and enter into agreements between the Cultural Centre
and/or Museum and consultants, architects, engineers and contractors; design and install
permanent or travelling exhibits; schedule and manage programs for the Centre. The Centre
P~e3
may also schedUle the facility for use by other organizations, determine policies and pro~edur.es,
set fees, develop and manage all Cultural Centre fundraising campaigns, maintain its funds,
manage all grant proposals and administer all general program, gift, admission and specia,-
event revenues generated through the Centre.
3.3. The Cultural Centre shall report annually to the City Commission on all of its activiUes,
achievements, revenues and expenditures.
Section 4.0. City obligations:
4.1. The City agrees to continue to provide salaries/benefits for any city employees the city
assigns to the museum and to provide at no cost to the Cultural Centre the following services:
utilities, including telephone, internet access, HVAC, electricity, gas, water and sewage, building
and grounds maintenance, property and liability insurance for building structure, security, pest
control, computer maintenance, professional and technical support and other building or
property, related expenditures relating to the 1913 Schoolhouse Museum, as adopted by the City
Commission in the City's budget each year. ~
Section 5.0. City's right to schedule City meetings:
5.1. With prior approval of the Cultural Centre and on a space available basis, the City reserves
the right to schedule official City meetings or events at the Cultural Centre without being__
charged any type of fee.
Section 6,0. Right to audit and inspect records:
6.1. Upon reasonable notice, the City shall have the right and discretion to audit the records of
the Cultural Centre.
7.0, Insurance obligations:
7.1. The Cultural Centre shall secure and maintain in effect at all times, at its expense
insurance of the following kinds and limits to cover all activities of the Cultural Centre's
operations of the Museum:
7.2. Workers' Compensation and Employer's Liability Insurance covering employees, agents,
volunteers of the Centre as deemed appropriate by the City's Risk Manager;
7.3. Workers' Compensation Insurance coverage with statutory limits of liability as deemed'
appropriate by the Risk Manager;
7.4. Employer's liability Insurance with a limit of liability that is mutually agreed upon by the
parties;
7.5. Professional Uability and or Directors' and Officers' Uability Insurance for all facets c
Cultural Centre's operations and work including, but not limited to errors, omissions anu
P~¢4
onegli~'ent acts covering this Agreement with minimum limits of $1,000,000,00 liability per
occurrence and $1,000.000.00 in aggregate;
7.6. General Liability ]:nsurance covering the cultural Centre's legal liability for bodily injuries
and property damage in limits of not less than $1,000,000.00 per occurrence and $1,000,000.00
per aggregate.
8.0. Tndemnification:
8.1. The City and the Centre each agree to indemnify and hold harmless the other party from
and against any and all claims, - damages, costs and expenses, including reasonable attorneys
fees to the extent caused by or arising out of (a) the negligent acts or omissions of or willful
misconduct in the operations or activities on the 1913 Schoolhouse property by the
indemnifying party or (b) a breach of any obligation of the indemnifying party under the
Agreement, unless caused by the indemnified party or its employees, agents, contractors,
subcontractors or representatives. Notwithstanding the foregoing, this indemnification shall not
extend to indirect, special, incidental, or consequential damages, including, without limitation,
loss of profits, income, or business opportunities to the indemnified party or anyone claiming
through the indemnified party.
Section 9.0. Waiver:
9.1. A waiver of any breach or defaults-of any provision of this Agreement shall not constitute or
operate a§ a waiver of any other breach or default of such provision or of any other provisions,
nor shall any failure to enforce any provisions hereof operate as a waiver of such provision or
any other provision.
Section 10.0. Default:
10.1. This Agreement may be terminated upon the default of any condition of' this Agreement
by giving notice in writing and thirty (30) days to correct such default. Should any party fail to
correct said default within the thirty (30) day period, the agreement shall be automatically
terminated, unless additional time to correct the default is granted in writing by the non-
defaulting party.
Section 11.0. Successors:
11.01. This agreement may not be assigned or transferred without express written consent of
the City Manager and approved the City Commission.
Section 12.0. Survivability:
12.01. All the terms, conditions, provisions, and representations contained herein shall survive
and transcend the execution of this Agreement.
Parc ~
Section 13.0. Authorship:
13.01. In the event it becomes necessary for any reason to construe this Agreement asr.
permitted by the Rules of Evidence of the State of Florida, this Agreement shall be construed
being' jointly prepared and drafted by the parties hereto, and shall be interpreted under the,-
laws of the State of Florida.
Section 14.0. Entirety:
14.01. This Agreement, together with attachments represents the entire and integrated
Agreement between the parties and supersedes all prior negotiations, representations, or
agreements written or oral. This Agreement may be modified or amended only by written
Addendum to Agreement duly executed by both parties hereto.
Section 15.0. Severability:
15.1. If any provision of this Agreement or application thereof to any person or situation shall
to any extent, be held invalid or unenforceable, the remainder of this Agreement, and the
application of such provisions to persons or situations other than those as to which it shall have
been held invalid or unenforceable shall not be affected thereby, and shall continue in full force
and effect, and be enforced to the fullest extent permitted by law.
Section 16.0. Term:
16.1. The term of this Agreement shall be for fifteen years-with the option to renew il
agreeable to both parties. Within the fifteen-year term this Agreement may be amended id ~
writing from time to time by mutual agreement of the parties.
Section 17.0. On going review and appropriations:
17.1. The City Commission retains the inherent authority to maintain ongoing review of the
activities of the Cultural Centre and may with six months notice through the annua! budget
process, before the expiration of this Agreement, cease appropriations of funding and
assistance to the Centre.
17.2. Upon default of this Agreement, or cessation of funding or assistance by the City, the
Cultural Centre has the authority to-remove exhibits and other items of personal property
belonging to the Cultural Centre.
Section 18.0. Binding Authority:
18.1. Each person signing this Agreement on behalf of either party individually warrants that
she or he has full legal authority to execute this Agreement on behalf of the party for whom she
or he is signing, and to bind and obligate such party with respect to all provisions contained in
this Agreement.
Page 6
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
executed on the date and year indicated below:
Witnesses:
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Date: ~~~/
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BOYNTON BEACH CULTURAL CENTRE INC.
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Witnesses:
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Date: JUlie IG,I'7f?
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S:cajdepts Library 1913 Schoolhouse museum agreement
Page I
BOYNTON CULTURAL CENTRE, INCORPORATED
BYLAWS
Adopted March 24, 1997
Article I. Name. The formal name of this organization shall be the Boynton Cultural
Centre, Inc. It will be commonly referred to as the Cultural Centre or 1913 Schoolhouse
Museum.
Article II. Object. The Corporation is a Florida not-for-profit corporation organized
generally to plan, develop, coordinate, fund and oversee the Boynton Cultural Centre, Inc.
in order to create-a focal point for the cultural renewal of Historic Boynton Beach by tying
together cultures, generations, and ethnic groups. These purposes include, but are not
limited to, the following:
To stimulate greater awareness of and appredation for the importance of
historical, traditional and cultural knowledge and interest for the residents
and visitors of Boynton Beach and surrounding Palm Beach County;
To provide educational opportunities for school children of Boynton
Beach and Palm Beach County through a children's museum that
provides a hands-on environment of education and discovery;
To encourage residents and visitors of Boynton Beach and Palm Beach
County to appreciate the richness of ethnic and cultural diversity
represented through an archive that collects and preserves local historical
materials for study and research;
To provide residents and visitors of Boynton Beach and Palm Beach
County an exhibit gallery with changing displays in areas such as
technology, communication, marine and local agriculture;
5. To support and facilitate the preservation and growth of historic
resources in Boynton Beach;
6. To allow for such other charitable, sdenfific, literary or educational
purposes as the Board of Directors may deem appropriate; and
Page 2
To engage in all other lawful acts or activities not for pecuniary profit for
which Florida not-for-profit corporations may be organized, so far as is
or m,ay be permitted by Code Section 501(c)(3).
Article III. Members. Membership in the Boynton Cultural Centre, Inc. is for museum
privileges only and does not include voting rights. Classes of membership (for instance:
children, individual, family, senior citizen and corporate) will be established and may be
revised by the Board of Directors with special privileges, benefits and prices for each
category.
Article IV. Administration. The affairs of the Boynton Cultural Centre, Inc. will be
administered by the Board of Directors.
Article V. Board of Directors. The Board of Directors is the governing body of the
Boynton Cultural Centre, Inc. and will perform the duties as outlined in the Articles of
Incorporation and in these bylaws.
1. Directors are elected by the Board and shall serve for a three year term and may
serve a second three year term after which they become eligible for reelection
after a one year retirement.
2. The number of directors may be increased or decreased from time to time, but
shall never be less than seven.
3. The President of the Boynton Beach Historical Sodety shall by virtue of his
office, be a member of the Boynton Cultural Centre, Inc. Board of Directors to
coincide with the term of Presidency of the Historical Sodety.
4. Members of this Board will serve without compensation from the Boynton
Cultural Centre, Inc..
Article VI. Officers. The President, Vice- President, Secretary, Treasurer and such other
officers as the Board shall determine are in the Board's best interests, will each be elected by
the members of the Cultural Centre Board from its Board membership.
1. Term of office. The term of office for each officer will be one year. Officers may
be reelected.
2. Eligibility. All officers must be confirmed by the Boynton Cultural Centre, Inc.
Board of Directors..
3. President. The President is the official representative of the Boynton Cultural
Centre, Inc. Board. The President will be responsible for setting the agenda,
conducting the meetings in accordance with accepted rules of parliamentary
procedure, and other duties as agreed to by the Boynton Cultural Centre, Inc.
Board.
4. Vice-President. The Vice-President shall preside in the absence of the President,
and shall carry out other duties as agreed to by the Boynton Cultural Centre, Inc.
Board.
5. Secretary. The SecretatT will be respOnsible for recording and distributing the
minutes, maintaining the official documents of the Boynton Cultural Centre, Inc.,
filing necessary reports and documents, scheduling the regular meetings,
Page 3
o
recording the attendance at each meeting, and other duties as agreed to by the"
Boynton Cultural Centre, Inc. Board.
Treasurer. The Treasurer will administer all funds in the manner prescribed by
the Board an(in compliance with all laws.
Director(s). All Boynton Cultural Centre, Inc. Board members will serve as
Directors of the Board, and will comply with all requirements as set forth in the
Articles of Incorporation, these bylaws and any other adopted policies.
Article VII. Meetings.
1. Meetings. Meetings will be held on a regular basis.
2. Spedal Meetings. Special meetings may be called by the President, the Secretary,
or by request of two-thirds of the Boynton Cultural Centre, Inc. Board of
Dkectors. Except in cases of emergency, at least three days' notice shall be given.
3. Quorum. A quorum is a majority of the Board membership.
4. Derisions. Each member will have one vote and a majority of the full
Cooperative Board is required for passage.
Article VIII. Committees. Standing and Special Committees may be established as
determined necessary by the Boynton Cultural Centre, Inc.. Membership on the committees
may include members of the Boynton Cultural Centre, Inc;, the Board of Directors, and
persons fi:om the community.
Article IX. Parliamentary Authority. The rules contained in the current edition of
Robert's Rules of Order Newly Revised shall govern the Boynton Cultural Centre, Inc.
Board in all cases to which they are applicable and in which they are not inconsistent with
these bylaws, with the Arfides of Incorporation, with state and federal laws, and with any
polities or special rules of order the Boynton Cultural Centre, Inc. Board may adopt.
Article X. Fiscal year of the organization. The fiscal year will be October 1 through
September 30.
Article XI. Amendment of Bylaws. These bylaws can be amended at any regular meeting
of the Boynton Cultural Centre, Inc. Board by a two-thirds vote, provided that the
amendment has been submitted in writing at the previous regular meeting or distributed to
each member prior to the meeting at which the vote takes place.
01/22/1995 23:24 5G1742G274 PAGE
MUSEUM/SPECIAL SERVICES COORDINATOR
Under thc general direction of thc Library Director, an employee in this class performs professional
administrative work involving recommending, interpreting and implementing policies, staffing, and
supervision of the library division of special services. This includes assisting the Director in
working with appropriate advisory and foundation boards, and aiding in planning, organizing,
staffing, supervising and coordinating museum/archival type activities. Responsible for professional
practices such as acquisition, preservation, research, interpretation, presentation and financial
management. Position requires considerable initiative, indepcndeut action and sound judgment.
Note: These examples are intended only az illustrations of the various types of work performed itt
this class. The omission of specific statements of duties does not exclude them front this position if
the work is similar, related or a logical assignment to the department function.
Oversees division operations; supervises volunteers and additional staff, az added; participates in
recruitment, training and employee relations. Assists with department's compliance with the
Americans with Disabilities Act. '
Aids in thc developmerit of museum support; including museum financial affairs, mcmbership
services and public relations as well as grants administration and donor relations; publishes cal~dars
and/or newsletters and brochures; recommends rate schedules; promotes and develops volunteer
programs and activities; supervises the operations of the museum gift shop; speaks to conununity
groups.
Participates in the adoption and administration of museum policies, including mission stalement and
collections policies.
Helps the governing board/foundation board who represents this project in the community and ~who
takes responsibility for its financial and fiscal health. Coordinates thc fund-raising efforts. Writes
and administers grants.
Assists in thc development of the program and education department; includes responsibility for
museum exhibits and educational focus of thc museum; oversees thc rotating exhibits events;
schextulcs, greets and coordinates group tours and programs; collaborates with local schools and
universitieS,for schools and°thercommumty.area museums, etc.; plans, recommends, and implements the outreach programs
Responsible for the supervision of exhibit designers arid fabricators; oversees design, construction
and acquisition ofexhibits that employ the museum's educational philosophy; supervises technicians,
builders and maintenance; supervises general maintenance of the museum and its contents.
Page I of 4
01/22/1995 23:24 5617426274 PAGE 02
MUSEUM/SPECIAL SERVICES COORDINATOR
Develops and implements the marketing plan; prepares promotional materials; works with the press
and other media; produces and promotes special events.
Attends professional conferences and workshops; keeps current with museum practices; updates
professional knowledge.
Establishes and maintains an effective working relationship with superVisors, subordinates,
employees, other departments/agencies; projects a positive, professional impression when dealing
with the general public. '
Complies with established policies/procedures of City including safety policies and procedures;
reports accidents/incidents accordingly.
Expresses ideas effectively both orally and in writing.
Performs the following administrative type duties: regularly exercises discretion and independent
judgment and has the authority to make important decisions; azsists the department head; works
under only general supervision using specialized or technical training experience or knowledge;
executes special assignments under general supervision.
Kao~ledg~..
Considerable knowledge of principles of management, supervision, and organization and their
application to the management of museums.
Considerable knowledge of the current literature, trends and developments in thc field of youth
museums and management
Knowledge of general community needs and interests in relatmn to cultural/educational services.
Knowledge of professional museum/arehivo principals, practices and methods.
Knowledge of and demonstrated ability m marketing and public relations.
Knowledge of rezearch techniques and the sources and availability of current information.
Ability to apply principles of sound fiscal management.
Ability to organize, implement and supervise an effective, sustaining fund-raising campaign.
Ability to analyze facts and exercise sound judgement in decision making.
Page 2 of 4
81/22/1995 23:24 5617426274 PAGE 03
MUSEUM/~PECIAL ~ERVICE$ COORDINATOR
Ed~tcaflon and Job Relnt_~d F..~p. eJ:ience:
Bachelor's Degree from an accredited university with area of' concentration in Archives
Management, Museums Management, Information Services Communications or a related field, and
three (3) to five (5) years experience in professional library work, museum management, public
relations and marketing; or any equivalent combination of experience and training that meets the
job requirements. A Masters Degree is p.r. eferred.
Ability to apply principles of logical or scientific thinking to define problems, collect data, establish
facts, and draw valid conclusions; to interpret an extenzivc variety of technical instructions in
mathematical or diagrammatic form. Deal with several abstract and concrete variables.
Minimu m 'Matlt-abRity-usnally-,xssm:itted--w. Rb thi~ _eln,~ifi~ation:
Ability tO add, subtract, multiply, and divide ali unit~ of measure; to perform the four operations with
like or common decimal fractions; to compute ratio, rate, and percent; to perform arithmetic
operations involving all American monetary units.
MinimumLangttagc-abili~.us u ally_ass, oeintedA~lLthis..classification:
Read: Ability to read literature, book and play reviews, atlases and encyclopedias; scientific and
technical journals, abstracts, financial reports, and legal documents.
Write: Ability to prepare business letters, expositions, summaries, and reports, using prescribed
format and conforming to the rules of punctuation, grammar, diction, taxi style.
Speak: Ability to speak before others with poise, voice control, and confidence, using correct
English and well-modulated voice.
Training.-
Amount of training, either on-the-job or formal education, usually associated with this occupation
in addition to the Reasoning, Math and Language abilities detailed above:
Over three (3) years
Page 3 of 4
81/22/1995 23:27 5617426274 PAGE
MUSEUM/SPECIAL SERVICES COORDINATOR
Degree of Physical Demands (strength) usually associated with this classification:
Light Work: Exc~ting or moving up to 2Q.pounds of force occasionally, and/or up to I0 pounds of
force frequently or constantly to move objects.
This position at times may require walking, sitting, or standing to a significant degree.
Type of Physical Demands usually associated with this classification:
Reaching. Handling, Fing~'ing, Feeling: (Reaching - Extending thc hand(s) and arm(s) in any
diro~tion). (Handling - Seizing, holding, grasping, turning, or o~i8~ working with hand or hands
(fingering not involved) ).(Fingering - Picking, pinching, or otherwise working with fingers
primarily (rather than with whole hand or ann as in handling) ). (Feeling - Perceiving attributes of
objects such as size, shap¢, tempcmtur~ or texture by means of ree~tors in skin, particularly those
of fing~ tips),
Stooping, kneeling, crouching: (Stooping - Bending body downward and forward by,b~ding spine
at waist). (Kneeling - Bending legs at knees to come to rest on knee or kneez). (Crouching -
Bending body downwards and forward by bending legs and spine. )
Talking, Hearing, Seeing: (Talking - Expressing or exchanging ideas by means of spoken word).
(Hearing - Perceiving nature of sounds by ear). (Seeing - Thc ability to perceive the nature of
objects by the eye).
P~ge 4 of 4
CITY, OF BOYNTON BEACH, FLORIDA
CLASSIFICATION SPECIFICATION
Class Code 1790
Grade: 24
39,063 / 46,876 / 58,595
FLSA: E
CLASSIFICATION TITLE: HEAD OF SPECIAL SERVICES/MUSEUM COORDINATOR
PURPOSE OF CLASSIFICATION
The purpose of this classification is to perform management-level professional work as the head of a major service
division of the library (Special Services/Museum) including planning, design, coordination and oversight responsibilities
for a children's museum as well as ongoing operations and programs at the 1913 Schoolhouse. This effort includes
coordinating a community-based foundation to assume program responsibilities of a city,owned building.
ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not
exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Other duties may be required and assigned.
Plans, develops and implements museum and special service initiatives.
Plans, d~velups and implements a marketing plan; oversees the design and production of flyers, brochures and press
releases; maintairtS positive relations with the media while serving as the Public Information Officer for the museum.
Represents the City's interest while implementing community-based museum program; plans, develops, implements and
administers a fiscally sound program of work for the historical building; oversees Archive Room.
Plans, develops, and implements and a capital campaign plan; develops fundraising activities; communicates with
donors/sponsors; maintains a donor database; maintains positive relations with the press.
Plans, develops and submits grant projects; submits all related financial reports; oversees and maintains accurate
operational and budgetary files and records on museum related projects; plans, develops, implements and administers
bUdgetary plans and/or fiscal activities.
Oversees the development and implementation of a merchandizing plan, including the purchase and sale of gift store
items.
Plans, develops and implements exhibits/educational program plan; develops and delivers history awareness programs
for community groups and schools.
Serves on the Library Management Team; determines museum policies and membership guidelines.
Plans and implements a fiscally sound use of historical building.
Serves as liaison to Boynton Cultural Center Board of Directors; coordinates and facilitates regularly scheduled Board
meetings and Executive Committee meetings; coordinates committees; directs and coordinates committee chairs to plan
of action.
David M. Griffith & Associates, Ltd. Page 1 Last Revised: November, 1998
Cit~ of Boynton. Beach~ Florida · Head of Special Services/Museum Coordinator ,~790
Supervises, directs, and evaluates assigned staff, responds and resolves employee concerns and problems, directing
work, counseling, disciplining, and completing employee performance appraisals.
ADDITIONAL FUNCTIONS
Performs other related duties as required.
MINIMUM QUALIFICATIONS
Bachelor's degree from an accredited university or college, with course work emphasis in business administration,
archive/museum management, marketing, or related field; supplemented by three O) years previous experience and/or
training that includes library work, museum management, fundraising, marketing or public relations; or any equivalent
combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this
job. Master's degree preferred. Must possess and maintain a valid Florida driver's license.
PERFORMANCE APTITUDES
Data Utilization,: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria.
Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to
identify and select alternatives.
Human Interaction: Requires the' ability to perform in a supervisory capacity over subordinate supervisors.
Equipme__nt~ Maehlnery~ Tools~ and Materials utilization: Requires the ability to operate, maneuver and/or control
the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and
information.
Mathematical Aptitude.: Requires the ability to perform addition, subtraction, multiplication, and division; the
ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret
graphs.
Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incenfivg, and
leadership, and to exercise independent judgment to apply facts and principles for developing approaches and
techniques to resolve problems.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving
the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly
measurable or verifiable.
ADA COMPLIANCE
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may
involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks
may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks
require the ability to communicate orally.
David M. Griffith & Associate~, Ltd.
Page 2
Last Revised: November, 1998
~ CT~ of Boynton Beach~ Florida · Head of Special Services/Museum Coordinator 1790
Environmental Factors: Essenti01 functions are regularly performed without exposure to adverse environmental
conditions.
The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with
Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and
encourages both prospective and current employees to discuss potential accommodations with the employer.
David M. Griffith & Associates, Ltd. Page 3 Last Revised: November, 1998