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R99-066'1 RESOLUTION NO. R99-~ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AN AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND THE COMMUNITY CARING CENTER OF BOYNTON BEACH, INC.; AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE THE SAID AGREEMENT AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton, Florida deems it to be in the best interests of the residents and citizens of the City of Boynton Beach to enter into an Agreement between the City of Boynton Beach and the Community Caring Center of Boynton Beach, Inc., in the amount of $8,000 from Community Development Block Grant funds as previously approved and set aside by the City Commission in July, 1998; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. Each Whereas clause set forth above is true and correct and incorporated herein by this reference. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve the Agreement between the City of Boynton Beach and the Community Caring Center, and authorize the Mayor and City Clerk to execute said Agreement, which is attached hereto as Exhibit "A". Section 3. That this Resolution shall become effective immediately upon passage. -II PASSED AND ADOPTED this __day ofJune, 1999. ATTEST: Ci~ Clerk ..... CITY O~BOY~tTQN BEACH, FLORIDA Commissioner ~ · Commissioner AGREEMENT BETWEEN THE CZTY OF BOYNTON BEACH AND COMMUNZ'rY CARTNG CENTER OF BOYNTON BEACH, 1'NC. THIS AGREEMENT, entered into this ~ day of , by and between the City of Boynton Beach, a political subdivision of the State of Florida, for the use and benefit of its Community Development Block Grant Program and the Community Caring Center of Boynton Beach, Inc., a non-profit corporation duly organized and existing by virtue of the laws of the State of Florida, having its principal office at 145 N.E. 4th Avenue, Boynton Beach, Florida, and its Federal Tax Identification Number as 65-0447796 Whereas, The City of Boynton Beach has entered into an agreement with the United States Department of Housing and Urban Development for a grant for the execution and implementation of a Community Development Block Grant Program in certain areas of-the City of Boynton Beach, pursuant to Title I of the Housing and. Community Development Act of 1974, (as amEnded); And Whereas, certain City of Boynton Beach Citizen Participation Structures, th. Commission of the City of Boynton Beach and the Community Caring Center of Boynton Beach, lc., desire to provide the activities specified in Part II of this contract; And Whereas, the City of Boynton Beach desires to engage the Community Caring Center of Boynton Beach, Inc. to implement such undertakings of the Community Development Block Grant Program. Now, therefore, in. consideration of the mutu; as follows: DEFTNTrZON AND PURPOSE A. Definitions: .. 1) "City" means City of Boynton 2) premises and covenants herein contained, it is'agreed PART Z 3each "CDBG" means Community C ,~velopment Block Grant Program of the City of Boynton Beach 3) "CRD' means Division of Corn 4) "The Agency" means Commul 5) "CRD Approval" means the designee after a request or the CRD Policies Procedures 6) "L'.~. HUD" m~an~ ~ Se~r~: O1' Cl pei'SUi, ;~dL~ ,t)i'iZ~tJ ~-u 7) "Low and Moderate Income B. _Purpos£~: ~unity Redevelopment ~ity Caring Center of Boynton Beach, Inc. ~ritten approval of the Director of Support Services or report has been properly processed in accordance with ,u~, behalf P :rsons" means the definition set by U.S. HUD The purpos--:, of this Agreement is to state th~ covenants and conditions under which the Agency will impl~-:e;lt the ~;cc~e of Ser'.,ice$ se* forth in P~' ;: II of this Agreement. The beneficiaries of a project funder under this/'.Treement must co, istitdte a majority (51%) of Iow- and moderate-income persons. Page 1 of 12 PART SCOPE OF SERVTCES The Agency shall, in a satisfactory and proper manner as determined by CRD, perform the tasks necessary to conduct the program outlined in the Work Program Narrative and Proposed Budget, Exhibit "A", and submit invoices using the cover sheet in Exhibit "B", both of which are attached hereto and made a part hereof. PART zz'r COMPENSAI'ZON, T'rME OF PERFORMANCE, METHOD AND CONDI'rZONS OF PAYMENT A. Maximum Compensation The Agency agrees to accept as full payment for eligible services rendered pursuant to this Agreement the actual amount of budgeted, eligible, and the Manager of Support Services or designee-approved expenditures and encumbrances made by the Agency under this Agreement. Said service shall be performed'in a manner satisfactory to CRD. In no event shall the total compensation or reimbursement to be paid hereunder exceed the maximum and total authorized sum of $8,000.00 for the period of October I, 1998 through September 30, 1999. Further budget changes within the designated contract amount can be approved in writing by the Manager of Support Services Director or designee at their discretion up to ten percent (10%) on a cumulative I~asis of the contract amount during the contract period. Such requests for changes must be made in writing by the Agency to the Manager of Support Services. Budget changes in excess of this ten percent (10%) must be approved by the Commission of the City of Boynton Beach. B. Time of Performance The effective date of this Agreement and all rights and duties designated hereunder are contingent upon the timely release of funds for this project in U.S. HUD Community Development Block Grant No.B-97- MC-12-0043. The effective date shall be the date of execution of this Agreement or the date of release of funds by U.S. HUD, whichever is later. The services of the Agency shall commence upon execution of this Agreement or receipt of an Order to Proceed in writing from CRD, and shall be undertaken and completed in light of the purposes of this Agreement. any event, all services required hereunder shall be completed by the Agency by' September 30, 1999. C. Method of Pa¥.,e,,L The City .agrees ~o make payments and/or to reimburse the Agency for all eligible budgeted costs permitted by Federal, State, and City guidelines'. :in no event, shall the City provide advance, f,.~nding to the Agency or any Subcontractor hereunder. Requests by the Agency for direct payments or reimbursements shall be accompanied by proper documentation of expenditures and sh~ll be submitted to CRD for approval no later than thirty (30) days after the date the indebted~ess war, incurred. Payment shall be made by the City of Boynton Beach Finance Department upon proper presentation of Page 2 of 12 invoices and reports approved b~y the Agency and CRD. For purposes of this section, originals of invoices, receipts, or other evidence of indebtedness shall be considered proper documentation. In the case of direct payments, original invoices must be submitted to CRD. Proof of payments to vendors must be submitted in the form of cancelled checks paid invoices and delivery slips if applicable, proof of payment' must be received if any additional funds are to be disbursed. When original documents cannot be presented, the Agency must adequately justify their absence, in writing, and furnish copies. Invoices shall not be honored if received by the City of Boynton Beach Finance Department later than thirty (30) days after the expiration date of this Agreement, nor will any invoices be honored that predate the commencement date of this agreement. D. Conditions on which Payment is contingent' 1) ]:mplementation of Project Accbrding to Required Procedures The Agency shall implement this Agreement in accordance with applicable Federal, State and City laws, ordinances and codes and with the procedures outlined in the CRD Policies, and amendments and additions thereto as may be made from time to time. The Federal, State and City laws, ordinances and 'codes are minimal regulations supplemented by more restrictive guidelines set forth in the CRD Policies and Procedures. No reimbursements will be made without evidence of appropriate insurance required by this Agreement on file with CRD in accordance with Part IV, Section G of this Agreement. No payments will be made until the agency's personnel policies are approved by the Manager of Support Services or his designee CRD Director. No payments for multi-funded projects will be made until a cost allocation plan has been approved by the CRD Director or his designee and placed on file with CRD. Should a project receive additional funding after the commencement of this Agreement, the Agency shall notify CRD in writing within thirty (30) days of their notification by the funding source and submit an approved cost allocation plan within forty-five (45) days of said official notification. 2) Financial Accountability The City. may have a financial system analysis and an internal fiscal control evaluation of the Agency by an independent auditing firm employed by the City or by the City Internal Audit Department at any time the City deems necessary to determine the capability of the Agency to fiscally manage the project in accordance with Federal, State, and City requirements. 3) Subcontracts Any work or services 'subcontracted hereunder shall be specifically by written contract, written agreement, or purchase order and shall be subject to each provision of this Agreemer~t. Proper docu:.-eentation .~. acd~,rdance ??;; Cit~;. Sta%, ;nd F':der~.! g:.:!ds~!qes :nd r~g:-'-!~t:onr '-~;_'?. be s:bm[tted by 'the Agency tc CRD and approved by CRD .prior to executior, uf any'subconbact hereunder. In aci:~ltion, all subcontracts shall be subject to Federal, State, and City laws and regulatior~s. No~e ,~f t'he work or services covered by this Agreement, in(~luding but not limited to consultant work or services, ~:hall be subcontracted or reimbursed without the prior written approval of the CRD Director or his designee. I Page 3 of 12 '.4) Purchasing All purchasing for services and goods, including capital equipment, shall be made by purchase order or by a written contract and in conformity with the procedures prescribed by the City of Boynton Beach Purchasing Procedures Manual, Federal Management Circulars A-110 and A-122, incorporated herein by reference. 5) Reports, Audits and Evaluations Payment will be contingent on the receipt and approval of reports required by this agreement, the satisfactory evaluation of the project by CRD and the City and satisfactory audits by the Internal Audit Department of the City and Federal Government if required. All reports (monthly, bi-weekly, etc.) will be due within the time prescribed by this Agreement and the attachments hereto following the execution of this Agreement. 6) Additional CRD, C~rI'Y and U.S. HUD Requirements- CRD shall have the right under this Agreen~ent to suspend or terminate payments until the Agency complies with any additional conditions that may be impbsed by CRD, the City or U.S. HUD at any tim~. 7) Prior Written Approvals - Summary The following includes, but is not limited to, activitie~ that require the prior written approval of the cRD Director or his designee to be eligible for reimbursement or payment: a) b) c) d)~ e) All subcontracts' and agreements pursuant to this Agreement; All capital equipment expenditures of $1,000 or more; All out-of-town-travel (travel shaB be reimbursed in accordance with the provisions of 'Florida Statutes, Chapter 112.061); All change orders; and Requests to utilize uncommitted funds after the expiration of this agreement for programs described in Exhibit A. ,' 8) Program Generated Income All income earned by the Agency from activities financed in whole or in part by CDBG funds must be reported to CRD. Such income would include, but not be limited to income from service fees, sale of commodities, and rental or usage fees. Tn addition to reporting said income, the Agency shall report to CRD the procedure developed to uti!ize program income to offset project costs. If program income is' used to extend the availability of services provided by the Agency through this Agreement, the prior written approval of the Manager of Support Services or his designee will be required. Accounting and disbursen~ent-~;: pi-o~?.,n ~ncor;.~ shal~ b~', coasi-~tcnt with :he ~mced':res out!im:d jP?OMIA circulars A- 110, and other applicable regulations incorporated herein by reterence. 9) Salary Rates and Increases All rates of pay and pay increases paid out of CDBG funds, whether they be for the reasop, of merit or cost of living increase, are subject to CRD's prior approval. Pay rates and increases p~id out of CDBG funds shall be consistent with the City of Boynton Beach's Personnel Department, .~nd subject to prior established guidelines. Page 4 of 12 GENERAL COND?'FZON S PART ZV A. Opportunities for Residents and Civil RiqhLs Compliance The Agency agrees that no person shall, on the grounds of race, color, mental or physical disability, national origin, religion or sex be excluded from the benefits of, or be subjected to discrimination under any activity carried out by the performance of this Agreement. Upon receipt of evidence of such discrimination, the City shall have the right to terminate this Agreement. To the greatest feasible extent, lower-income residents of the project areas shall be given opportunities for training and employment; and to the greatest feasible extent eligible business concerns located in or owned in substantial part by persons residing in the project areas shall be awarded contracts in connection with the project. B. Opportunities for Small, and Minori~AA/omen Owned Business Enterpdse~ :In the procurement of supplies, equipment, construction, or services to implement this Agreement; the Agency shall make a positive effort to utilize small and minority/women-owned business enterprises as sources of supplies and services, and provide these enterprises the maximum feasible opportunity to compete for contracts to be performed pursuant to this Agreement. :In the maximum extent feasible, these small and minority/women-owned business enterprises shall be located in or owned by residents of the CDBG areas designated by the City of Boynton Beach in its Annual Consolidated Plan approved, by U. S. HUD. At a minimum, the Agency_ shall comply with the Section 3 Clause of the Housing and COmmunity Development Act of 1968. C. Proiect 'Beneficiaries At least 51 percent (51%) of the beneficiaries of a project funded through this agreement.must be Iow- and moderate-income persons. Since the project is located in an entitlement city, as defined by U.S. HUD, or serves beneficiaries citywide, all of the beneficiaries assisted through the use of funds under this Agreement must reside in the City of Boynton Beach. The project funded under this agreement shall assist beneficiaries as defined above for the time period designated in Exhibit "A" of this Agreement. The Agency shall provide written verification of compliance to CRD upon CRD's request. D. Evaluation :and Monitoring The ~.9ency agrees that CRD --',! ~"~ ~"".~-~" ~,~,,i~.!~ ~n,~ i-,ecessa~ by CRD or the Ci~ and that the continuation of this Agreen~ent is "~' -~"- -~ 6v.~)uation conclusions. Such evaluation wiml be based on the terms of this Agreement, comparisons of planned venus a~ual progress relating to proje~ scheduling, budget~,, audit repo~ and output measurers. ~e Agency agrees to furnish upon request to CRD, the Ci~' or Ci~'s designees and make copies or trunscriptions of such records and information in connection with se~ices to be provided hereunder.~r ~e Agency shall submit on a monthly basis, and at other times upon the request of CRD, information and sta~;us repo~ required by CRD, the Ci~, or U.S. HUD on forms approved by CRD. Page 5 of 12 [xlonthly.Grantee Performance Reports 4949.2 (Activity Summary)'and 4949.5 (Direct Benefit Activities) will be req6ired. This information will include: (:[) detailed information on the status of the project(s) and status of funds; (2) the number of clients served by census tracts; (3) the number of Iow-and ' moderate-income persons; (4) racial breakdoWn; and (5) the number of female-headed households. In the event that this Agreement should provide funds for capital improvements projects, the Agency shall be responsible for providing all necessary and pertinent information to CRD in' order to allow for completion of Grantee Performance Reports. However, this exception shall apply only to capital improvements activitieS. E. Audits and Inspections At any time during normal I~usiness hours and as often as CRD, the City, U.S. HUD or the Comptroller General of the United States may deem necessary, there shall be made available by the Agency to CRD, the City, U.S. HUD or the Comptroller General for examination all its records with respect to all matters covered by this Agreement. The Agency will permit CRD, the City, U.S..HUD, or the Comptroller General to audit and examine all contracts, invoices, materials, payroll, records of personnel, conditions of employment and other data relating to ~11 matters covered by this Agreement. The City will require, in accordance with 'OMB Circulars A-110, A-133 and other applicable regulations, the Agency to submit an audit by a Certified Public Account of the Agency's choosing, subject to CRD within one hundred and eighty (:[80) days after the expiration of this agreement. The cost of said audit should be borne by the Agency. The City will be responsible for providing technical assistance to the Agency, as deemed 'necessary by either party. F. Data Becomes City Property. All reports, plans, surveys, information, documents, maps, and other data procedures developed, prepared, assembled or completed by the Agency for the purpose of this Agreement shall become the property of the City without restriction, reservation or limitation of their use and shall be made available by the Agency at any time upon.request by the City or CRD. Upon completion of all work contemplated under this Agreement, copies of all documents and records relating to this Agreement shall be surrendered to CRD, if requested. In any event, the Agency shall keep all documents and records for three (3) years after expiration of this Agreement. G. Indemnification and Insurance · The Agency recognizes that it is an independent-Contractor and stipulates or implies no affiliation' between itself and the City. The Agency shall indemnify and save the City harmless from any and all claims, losses, damages and causes of actions which may arise out of the performance of this Agf[ement, including ¢:osts and~..~..,=.~c"*.~.. .... ~.~r or ,~,,. account of ;-.ny or t'.i suits arCr..ual c~: threatened. The Agency shall pay all claims and losses of any nature whatsoever in connection ,u ~=r~vvlt,~ including ~os,.~ -and attorney's fees, and shall defend all suits relating to this Agreement, and shall pay all cost? and judgments which may result. :In particular, the Agency will hold the City harmless and will in:lef;~n'ify the City for funds which the City is obligated to refund the Federal Government arising out of th'-', conduct of activities and administration of the Agency. The Agency's aforesaid indemnity ana hold harmless obligations, or portions or applications thereof, shall apply to the fullest extent permi'[ted by law; but in no event shall they applY to liability caused by the negligence or willful misconduct of the City, its Page 6 of 12 respective agents, servants, employees or officers, nor shall the liability limits set fo. rth in 768.28, Florida Statutes, be waived. At all times during the terms of this Agreement, the Agency shall maintain in force Comprehensive General Liability Insurance, including coverage for personal injury, bodily injury, property damage and contractual liability to support the indemnification agreement contained herein. Such insurance shall be in an amount of not less than $1,000,000.00 combined single limit, and coverage shall be evidenced by a Certificate of Insurance, which must also provide documentation of workers compensation for your employees to statutory limits. Agency shall provide for thirty (30) days notice of cancellation, non- renewal, or any adverse change in coverage. H. Maintenance of Effort The intent and purpose of this Agreement is to increase the availability of the Agency's services. This Agreement is not to substitute for or replace existing or planned projects or activities of the Agency. The Agency agrees to maintain a level of activities and expenditures, planned or existing, for projects similar to those being assisted under this Agreement which is not less than that level existing prior to this Agreemerit. I. Conflict of Interest The Agency agrees to abide by and be governed by Office of Management and Budget Circulars A-110 pursuant to conflict of interest. Said circulars are attached hereto and incorporated by reference herein. The agency further covenants that no person who presently exercises any functions or responsibilities in connection with the CDBG Project, has any personal financial interest, direct or indirect, in the activities provided under this agreement which would conflict in any manner or degree with the performance of this Agreement and that no person having any conflict of interest shall be employed by or subcontracted by the Agency. Any possible conflict of interest on the part of the Agency or its employees shall be disclosed in writing to CRD provided,, however, that this paragraph shall be interpreted in' such a manner so as not to unreasonably impei:le the statutory requirement, that maximum opportunity be provided for em ployment of and participation of lower-income residents of the project target area. .1, Citizen Participation Agency shall cooperate with CRD in informing the appropriate CDBG Citizen Participation Structures, including the appropriate Area Committees, of the activities of the Agency in carrying out the provisions of this Agreement. Representatives of the Agency shall attend meetings of the appropriate Committees and Citizen Participation Structures upon the request of CRD or the City. · K. ': Pro~ecb~:.'~bli~.~'..~ / .a'll facilities purcnase¢, or con3tru~ed pu su n~t to this Agreement should be cleai;y, idenJ.~cd as to 1;;~ding source. The Agency wil~ ir'iclude a reference to the financial support herein provided by City of Boyn~r, Beach and/or HUD in all publications and publicity. In addition, the agency will make a good faith e;'i~..~ to recognize City's support for all activities made possible with fund available under this agreement. Page 7 of 12 L. Contract Documents The following documents are herein incorporated by reference and made part hereof, and shall constitute and be referred to as the contract; and al'l of said documents taken as a whole constitute the contract between the pa~ties hereto and are as ful!y a part of the contract as if they were set forth verbatim and at length herein: 1) This Agreement including its Exhibits 2) Office of Management and Budget Circulars A-110, A-122 and A-133 3) Title V! of the Civil Rights Act of 1964, Age Discrimination Act of 1964, Age Discrimination Act of 1975, and Title I! of Title VZ of the Civil Rights Act of 1964, Age Discrimination the Americans With Disabilities Act of 1990 4) Executive Orders 11246, 11478, 11625, 12432, the Davis Bacon ACt of 1988 and Section 109 of the Hosing and Community Development Act of 1974 5) Executive Orders 11063, 12259, 12892, the Fair Housing Act of 1988 and Section 109 of the Housing and Development Act of 1974 6) Florida Statutes, Chapter 112 and 768.28 7) City of Boynton Beach Purchasing Ordinance 8) Federal Community Development1310ck Grant Regulations (24 CFR Part.570), as amended 9)' The Agency's Personnel Policies and Job Descriptions 10) The Agency's Incorporation Certificate and Articles of !ncorporation 11) The Agency's by-laws 12) The Agency's Certificate of Insurance and Bonding 13) Current list of the Agency's Officers and members of Board of Directors 14) Proof of Agency's 501©(3) certification from !nternal Revenue Service (!RS). All of these documents are filed and will be maintained on file at the office of Community Redevelopment. One (1) copy of the contract C~ocuments 1 through 8 will be furnished to the Agency by CRD. Items 9 through 14 above shall be transmitted to CRD by the Agency M. Terminatioq In the event of termination for'any of the following all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports prepared and capital equipment secured by the Agency with CDBG funds under this Agreement shall be returned to r the City of Boynton Beach. Tn the event of termination, the Agency shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the Agency, and the City may withhold any__ payment to the Agency until such time as the exact amount of damages due to the City from the Agency is determined. ~ 1) Termination for Cause If through any cause the Agency shall fail to fulfill in a timely and·pr°per manner its obli'gation~ under this Agre~:;nent, or if the Ag~.',o'. sh:~ll violate ~ny of the .cm)ena,..n:?'..~ agreements, or stipulations of this Agreement, the City shall provide the Agency with written notice specifying the exact nature of the failure or violation. Thereafter, the Agency has (30) calendar days to remedy the failuie or violation. In the event that the Agen.~ does not remedy the failure or violation, with the thirty (30) day calendar period, the Cib~, ;hen:has the right to terminate this Agreement or suspend payment in whole or part. by g~ving writte~ notice to the Agency of such termination or suspension of payment and spe~fy the effective Page 8 of 12 date thereof; at least five (5) working days before the effective date of termination or suspension. 2) Termination for Convenience At any time during the term of this Agreement, either party may, at its option and for any reason, terminate this Agreement upon ten (10) working days written notice to the other party. Upon termination, the City shall pay the Company for services rendered pursuant to this Agreement throUgh and including the date of termination. 3) lin the event the grant to the City under Title ! of the Housing and Community Development Act of 1974 (as amended) is suspended or terminated, this Agreement shall be suspended or terminamd effective on the date U.S. HUD specifies. N. Severability of Provisions If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby if such remainder would then continue to conform to the terms and requirements of applicable law. O. Leveraging The Agency agrees to seek additional supportive or replacement funding from at least two (2) other funding sources. This will allow, to the greatest extent possible, the leVeraging of U.S. HUD funds. Proposals to other agencies will be made in writing and a copy of such provided to CRD. P. Amendments The City may, at its discretion, amend this Agreement to conform to changes required by Federal, state, County, or U.S. HUD guidelines, directives and objectives. Such amendments shall be incorporated by written amendment, as part of this Agreement and shall be subject to approval by the City of Boynton Beach Commissioners. Except as otherwise provided herein, no amendment to this Agreement shall be binding on either party unless in writing, approved by the City Commission and signed by both parties. Q. Notice All notice required to be given under this Agreement shall be sufficient when delivered to CRD at its office at 100 E. Boynton Beach Blvd, Boynton Beach, Florida, 33435, and to the Agency when delivered to its office at the address listed on Page One of this Agreement. R. Independent Contractor Except as duly noted in Part III, Section 7(f), the Agency agrees that, in all matters relating to this Agreement, it will be acting a an independent contractor and that its employees are not City of Boynton BeacE employees and. ire not subject to the City Provisions of the applicable to City employees relative L~ em~!~vment compensation and err,pl',yee benefits. S. _Publ~ As prot'!~-:d in F.S..287.132-133, by entering into this contractor or performing any work in furtherance hereo~, :."',~'~,ontr. actor certifies that it, its affiliates, suppliers, subcontractors and consultants who will perfoKm hercL'~der have not been placed on the convicted vendor list maintained by the State of Florida. Department oF It~anagement Services within the 36 months immediately preceding the date hereof. F.S. 287.133(3)(a) require: this notice. Page 9 of 12 T. Counterparts of This Aqreement This Agreement, consisting of ten (10) enumerated pages and the exhibits referenced herein, shall be executed in two (2) counterparts, each of which shall be deemed to be an original, and such counterparts will constitute one and the same instrument. Wl-I'NESS our Hands and Seals on the day of ,1999. Al-rEST: SUZANNE KRUSE, CMC/AAE CITY CLERK, CITY'OF BOYNTON BEACH, FLORIDA Political Subdivision of the State of Florida By: By: Sherry 3ohnson, Executive Director Brenda Miller, President (CORPORATE SEAL) Page 10 of 12 COMMUNTrY CAR]:NG CENTER OF BOYNTON BEACH, ]:NC. EXH]:BZl' A WORK NARRATWE The Agency agrees to: D. E. F. G. Provide assistance to those within the greater Boynton Beach area that are in need of food, shelter, and other services. Gather data and analysis of community resources, and develop implementation plans to increase emergency services. Develop implementation plans to increase emergency services. Identify gaps of services and need for new programs. ]:dentify ways of networking to better coordinate services. Provide staff training and board development. _ Report the receipt of any incon~e earned by the Agency to the CRD Coordinator within five (5) working days before the receipt of the income. Any income earned by the Agency'will be considered program income and will be subject to CRD and U.S. HUD regulations and this Agreement. II. The City Agrees to: A. Provide up to $8,000 in funding as follows: Salaries ............................................................ · ' .............................. $5,000.00 Transportation ................................................................................. $1,000.00 (reimbursed at the rate of .26 per mile) Office Expense ................................................................................. $1,500.00 Resource Materials ..... ......................................... ~ ............................... $500.00 Provide technicabassistance to ensure compliance with CRD, U.S. HUD and applicable Federal, State and City regulations to this Agreement. Provide overall administration and coordination activities to ensure that planned activities are completed in a timely manner. Monitor the agency at any time dudng the term of this Agreement. Visits may be scheduled or unscheduled as determined by CRD, be conducted by CRD staff or its contractor, and will ensure compliance with U.S. HUD regulations, that planned activities are conducted in a timely manner and verify the accuracy of reporting to CRD on program activities. Page_ ........ COHHUNTrY CARTNG CENTER OF BOYNTON BEACH, TNC. EXHI'BI'T B LEI-rERHEAD STATTONERY To: From: Subject: Octavia S. Sherrod, Community Development Coordinator Division of Community Redevelopment City of Boynton Beach P. O, Box 310 Boynton Beach, Florida 33425-0310 [Name of Sub-grantee] [Address] [Telephone] INVOICE REIMBURSEMENT Attached, you will find Invoice # , requesting] reimbursement in the amount of $. . The expenditures for this invoice covers the period [date] through [date]. You will also find attached back up, original documentation relating to the expenditures being involved. APPROVED FOR PAYMENT Page 12 of 12