R99-065RESOLUTION NO. R99-~-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING STAFF TO APPLY FOR PHASE 6,
PALM BEACH COUNTY ROADWAY BEAUTIFICATION
GRANT, FOR FIVE (5) MEDIANS LOCATED ON
HYPOLUXO ROAD, BETWEEN CONGRESS AVENUE AND
EAST TO HIGH RIDGE COUNTRY CLUB ENTRANCE
ROAD, AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Boynton
beach, upon recommendation of staff, deems it to be in the
best interests of the citizens of the City of Boynton Beach to
authormze and direct staff to apply for Phase 6, Palm Beach
County Roadway~Beautification Grant; and
WHEREAS, this grant request is to continue
landscape/irrigate the five (5) medians on Hypoluxo Road
located between Congress Avenue and East to High Ridge Country
Club entrance road, and requires a 50/50 match between the
City of Boynton Beach and Palm Beach County in a yearly
phasing program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COM~{ISSION OF
T~E CITY OF BOYNTON BEACH, FLORIDA, T~AT:
Section 1. The City Commission of the City of Boynton
Beach, Florida hereby authorizes staff to apply for Phase 6,
Palm Beach County Roadway Beautification Grant, for the five
(5) medians on Hypoluxo Road located between Congress Avenue
11/19/97
and East to High Ridge Country Club entrance road.
Section 2. That this Resolution shall
become
effective immediately upon passage.
PASSED AND ADOPTED this / day of June, 1999.
CITY/~f.j/~ ~~/~.fC~ BOYNTON B.~2kCH, FL, ORIDA
Vice Mayor
Commi s s ioner
Commi s s i one r
Commissioner
11/19/97
1999
" Instructions to Applicants
PALM BEACH COUNTY THOROUGHFARE BEAUTIFICATION GRANT
Prepared by the
Keep Palm Beach County Beautiful, Inc. Grants Advisory Committee
Page 1 .of 8
Instructions
1. ROLE OF KEEP PALM BEACH COUNTY BEAUTIFUL AS GRANT ADMINISTRATORS:
Since 1994, Keep Palm Beech County Beautiful, Inc. (formerly Beautiful Palm Beaches, Inc.), a 501(c)(3) non-profit,
volunteer-based organization, has been designated by the Palm Beach County Board of County Commissioners (BCC) and
the Metropolitan Planning Organization (MPO) as program coordinator to facilitate the administration of this annual grant
application process. The purpose is to assist with the allocation of designated landscaping funds to beeutify state and county
designated thoroughfares. The MPO is the agency that is responsible for allocation of Fiodda Dept. of Transportation (FDOT)
funds for state transportation projects in Palm Beach County.
KPBCB will conduct a meeting to answer questions about the grant application and process as stated in the enclosed cover
letter. Attendance is not mandatory and is for assistance to applicants only. Please review the application carefully pdor to
the meeting.
The KPBCB Grants Advisory Committee is comprised of KPBCB Board Member volunteers who are professionals in the
fields of landscape architecture, horticUlture, forestry, and engineering.
2. ORGANIZATIONAL BACKGROUND OF KEEP PALM BEACH COUNTY BEAUTIFUL:
Beautiful Palm Beaches, Inc., a grass-roots volunteer-based organization formed in 1988, received certification in 1994 as
Palm Beach County's affiliate of Keep America Beeutiful, Inc, and Keep Florida Beeutiful, Inc. The organization was renamed
Keep Palm Beach County Beautiful, Inc. in early 1999. The non-profit organization is dedicated to facilitating public/private
partnerships to improve the quality of life in Palm Beach County through environmental education programs and projects thai:
CLEAN IT UP, FIX IT UP, and KEEP IT UP.
One CLEAN IT UP project sponsored locally by KPBCB, is the "Great Amedcan Cleanup", which is conducted by Keep
America Beautiful affiliates across the country in April. This volunteer cleanup event, coordinated by KPBCB with assistance
from the Solid Waste Authority (SWA), has resulted in approximately ten million pounds of litter, trash and tires being
collected by volunteers Over the past five yeers from Palm Beach County's roadways, parks, neighborhoods and waterways.
KPBCB also coordinates Palm Beach County's participation in the Center for Madne Conservation's Flodda Coastal Cleanup
each September. In 1995 and 1996, the organization jointly coordinated Project E.A.G.L.E. (Enhancing A Groat Living
Environment) along with the Florida Game & Fresh Water Fish Commission to clean four recreational lakes. FIX IT UP
projects includes the Palm Beech County Thoroughfare Beautification Grant program: The KEEP IT UP portion of KPBCB's
mission is ensured through requirements for the continued maintenance of beautification projects. KPBCB also helps to
KEEP IT UP through ongoing litter abatement programs: KPBCB initiated and facilitated the implementation of Palm Beach
County's "Adopt-A-Highway" (state roads) and 'Adopt-A~Road" (county roads) programs, in 1995, KPBCB introduced the
· Adopt, A-Street" program to the county's municipalities for local streets. In 1997, KPBCB took over administration of the
Adopt-A-Shore program in Palm Beech County. KPBCB programs attempt to instil community pride and a sense of
ownership to ensure effective long-term results.
KEEP PALM BEACH COUNTY BEAUTIFUL, INC,
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409
TEL 561/686-6646 FAX 561/686-6642
II
NOTE: Applicant shall ~ responsible for re~ding th~ entire, tex~ of this. ~
specific c#teria regarding the above items as well as additJonat revisions.
Keep Palm Beach County Beautiful Inc., (KPBCB), is seeking applications from:
organizations (business, property owners and home owners associations, etc.),
municipalities and other government entitles interested in applying for matching funds, to
implement roadway beautification projects. If you are considering a project which meets
the evaluation criteda and requirements herein, please complete and
be inel~ible.) KPBCB reserves the right to request additional information at any time.
..M__!! m' delive~ am)lication$ to the followina
Afl~r
encouraged
he.at ~10:00 a.m:
Page 2 of 8
Instructions
Additional volunteer projects and programs include the Build Amedca Beautiful program to encourage responsible waste
handling and recycling, practices on c45nstruction sites and the Boaters & Anglers Pledge program to reduce marine debris to
improve the environmental and aesthetic quality of our waterways and shorelines. The KPBCB education committee is
providing environmental programs and projects for public and pdvate school students at all levels.
Anyone interested in volunteering or financially ~supporting the programs and projects of Keep Palm Beach County Beautiful,
Inc. is invited to call (561) 686-6646 for additional information.
3. GRANT INFORMATION AND REQUIREMENTS:
This application process is used to apply for state Metropolitan Planning Organization (MPO) matching grant funds and
county Board of County Commissioners (BCC) matching grant funds. Distinctions in qualification criteria for the two types of
funding are noted throughout.
SOURCES OF FUNDING
In 1994, Keep Palm Beach County Beautiful, Inc. (KPBCB) facilitated the budgeting of a new funding source through the Palm
Beach County BCC (Board of County Commissioners) and the MPO (Metropolitan Planning Organization) to assist in 'the
beautification of state and county thoroughfares throughout Palm Beach County. Since its inception, this grant program has
enabled approximately $7 million in thoroughfare beautification projects to be implemented with leveraged funds.
GRAN3' PURPOSE
Matching grants are available for thoroughfare landscape beautification projects on or. COntiguous to (within 25') and entirely
visible from designated state and county (owr{ed and maintained) thoroughfares in Palm Beach County as described below:
Please note that all roadways shown on the Palm Beach County Thoroughfare Map are not necessarily county or state Owned
and maintained roads. Verify that the proposed project is located along a roadwa'
county or state thoroughfare, eligible for grant consideration,. 3y enclosing documE
the grant application package. Such do~.umentation shall a ~o show verification
conflict~with the ultimate road configuration.
STATE ~ )O GRANTS
State MPO grants: only available for landscape impn vement projects (or I
falling entirely within the state right-of-way, including uch roads traversing
NOTE: A series of questions within the application
will determine project eligibility for MPO fund,,
COUNTY I
County BCC grants: available for landscape improw
county thoroughfares (contiguous and within 25' of ~ght-of-way) and for
thoroughfares similarly extending up to 25' bey ,nd the state right.
municipalities. , J
NOTE: A series of questions within the application vd verification with PI
e#gibility for BCC fund&
NOTE: Landscaping that is hidden behind walls and fences ,r otherwise not enti~
for a grant or as Applicant's match. AdditionallY, g~ ant recipient agram
the granting agency if landscaping funded by th s grant becomes al
the thoroughfare by a fence, wall, or other al chitectural feature
reimbursement.
which has been officially designated as a
3tation from PBC Engineering or FDOT in
hat Applicant's proposed project is not in
ortions of projects) on state thoroughfare=
~nunicipalities.
id verification'with FIOT (Florida Department of Transportation)
,CC GRANTS
~ent projects on or Icontiguous to and visible from designated
projects (or portions of projects) on state
3f-way, including such roads traversing
lC Erigineering Dept. will determine project
ty visible from the thoroughfare is ineligible
to repay the full amount of the .qrant to
I or papallY obstructed from view from
within ten years of the date of grant
KEEP PALM BEACH COUNTY BEAUTIFUL, INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409
TEL 561/686-6646 FAX 561/686-6642
II
Page 3 of 8
Instructions
WHO MAY APPLY
Potential applicants include, but are not limited to, the following legal entities: municipalities, homeowners' associat~''~''
community associations, business a~"sociations, special districts, and other government entities.. Applicants must be al:
enter into grant contractual agreements and must meet requirements regarding insurance, maintenance, etc.
GRANT AMOUNTS
There is no pre-established maximum amount that may be requested; however, conservative requests may receive more
favorable consideration. The total amount of grant funds available for this grant cycle was unavailable at the time of the
pdnting of this application.
MULTIPLE APPLICATIONS
Applicants may submit multiple applications requesting grant funds for vadous projects, whether requesting state MPO or
County BCC grant funding. However, Applicant must include a statement from Appl!cant's authorized executive officer that
Applicant is prepared to immediately fund, implement,~ and maintain all projects submitted if grant funding is approved.
ELIGIBLE I INELIGIBLE COSTS
The guidelines below' correspond with the "Summary of Project Costs" charts within the application to be completed by
Applicant:
1. Vegetation Materials (trees, shrubs, ground cover).
State MPO and County BCC: eligible as either Applicant's grant request or match.
2. Installation: Labor & Planting Materials (mulch, planting backfill, stakes, etc.).
State MPO and County BCC: eligible as either Applicant's grant request or match.
3. Irrigation System (labor & materials: square foot basis). State MPO and County BCC: supportive irrigation for the
project landscaping is eligible as either Applicant's grant request or match, so long as the irrigation system does not
exceed 75% of the Total Project Cost.
Water by Truck During Installation (labor &materials). '
State MPO and County BCC: eligible as both grant request and Applicant's match.
Authorized Sidewalk Cuts I Removal (labor & materials). State MPO: Where permitted by the regulatory authority
has jurisdiction, expenses directly related to the cutting and remOval of portior~s of existing sidewalks for the spe,
purpose of planting trees, etc. are eligible as either Applicant's grant request or match. Projects including Such
installations must include written authorization from such regulatory authority in application package.
County BCC: Where permitted by the regulatory authority that has jurisdiction, expenses directly related to the cutting and
removal of portions of existing sidewalks for the specific purpose of planting trees, etc. are eligible as Applicant's match,
but not eligible as Applicant's grant request.' Projects including such installations must include written authorization from
such regulatory authority in application package.
6. Tree Grates (labor & materials). State MI=O: eligible as either Applicant's grant request or match so long as they are a
minor design element to enhance the landscaping (the combined total cost for tree grates, decorative paving, and
landscape accent lighting may not exceed 40% of the total project cost).
County BCC: not eligible as either Applicant's grant request or match.
7. Decorative Paving' (labor & materials). State MPO: eligible as either Applicant's grant request or match so long as they
are a minor design element to enhance the landscaping (the combined total cost for ~ee grates, landscape pavers, and
landscape accent lighting may not exceed 40% of the total project cost).
County BCC: r~~~s gra~~ or rna~.
8. Landscape Accent Lighting (labor & materials). State MPO: eligible as either Applicant's grant request or match so
long as they are a minor design element to enhance the landscaping (the combined total cost for tree. grates, landscape
pavers, and landscape accent lighting may not exceed 40% of the total project cost).
County BCC: not eligible as either Applicant's grant request or match.
9. Establishment Period Maintenance by Applicant or Othem (labor and materials -maximum 6 months). County BCC:
Maintenance costs for the first six (6) months establishment period are eligible as Applicant's match for county or state
thoroughfares funded by BCC grant funds.
· 4.m
KEEP PALM BEACH COUNTY BEAUTIFUL, INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409
TEL 561/686-6646 FAX 561/686-6642
Page 4 of 8
Instructions
10. Establishment Period Maintenance by Installing Landscape Contractor (labor and materials - maximum one year).
State MPO: Maintenance costs for a maximum of one year after installation are eligible as Applicant's match or grant
request when Applicant has a co~ntractual agreement with the installing landscape contractor to perform all maintenance /
replacements as necessary dudng the establishment period.
11. Design Fees (maximum 10% of total project cost). State MPO: Design fees by the registered Landscape Architect of
record are eligible as either'Applicant's grant request or match, not to exceed 10% of the total project cost. County BCC:
Design fees are not eligible as Applicant's match or grant request.
12. Other (identify). State MPO and County BCC: Traffic control (maintenance of traffic) expenses directly related to the
instal;aflon of the landscape beautification project, as well as utility connection fees or impact fees are eligible as
Applicant's match, but not eligible as Applicant's grant request. Expenses related to any of these items shall be
specifically identified under the "Other" section of the "Summary of Project Costs" chart.
Miscellaneous:
Costs for permits, construction administration, continuing annual maintenance after the establishment pedods described
above and litter control are not eligible as Applicant's grant request or match.
County BCC: All materials, labor, and establishment period maintenance costs (up to 6 months) itemized as a grant request
or as Applicant's match (whether provided as in-kind services I materials or provided using other allowable grant sources or
paid as cash by Applicant) must be costs related to 'softscape' landscape items such as vegetation, supportive irrigation;
mulch, planting soil backfill, top soil, fertilizer, tree staking, etc.
"Hardscape' items, (other than the previously desc4tbed provisions for tree grates, decorative paving, and landscape accent
lighting), shall not be eligible as either Applicant's grant request or match for either State MPO or County BCC funding. This
shall include the demolition or construction of item.s such as sidewalks, roadway curbs, fences, wells, fountains, sigr~age, etc.
However, these "hardscape" items may be shown on applicant's construction documents only if clearly distinguished on plans
and in budgets that they are not to be included as a part Of Applicant's grant request or match. The height of all fences or
walls must be indicated on construction drawings. ~ ..
Costs for site pre_p,a,,,ration, removal of exotic plants, clearing and grubbing, earth moving or fill (to raise grade level)~are not
eligible as Applicant s grant'request or match for either State MPO or County BCC funding.
The enhancement of older, existing landscape projects with additional landscaping is encouraged.
GRANT MATCH I COST SHARING
This grant requires a minimum 50% match by applicant. Favorable consideration is given in the evaluation process to
applicants providing a match in excess of 50%. The following items qualify as allowable grant matches:
The uses of in-kind services, including donated materials and labor, may be applied toward applicant's mat=h.
Documentation of in-kind services will be required prior to reimbursement.
County BCC grants match: depending on their specific requirements, municipal, state and federal funds can match county
BCC grants. 'County BCC funds from sources other than allocated mad program funds may be used as Applicant's match.
However, in no case shall county BCC grant funds from this program and state MPO grant funds from this program match
each other.
State MPO grants match: depending on their specific requirements, municipal, county, and federal funds can match state
MPO grants. Additional state funding sources may be utilized to match this state MPO grant request only if the application
package includes written documentation on letterhead from an authorized representative of each of the additional state
KEEP PALM BEACH COUNTY BEAUTIFUL, INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409
TEL 5611686-6646 FAX 5611686-6642
I I
Page 5 of 8
Instructions
funding sources involved. However, in no case shall county. BCC grant funds from this program and state MPO grant
from this program match each other.*
MAINTENANCE
Applicant must provide (or arrange for another entity to provide) a commitment for the perpetual care of installed landscape
projects dudng and after the contractors warranty period.
LITTER CONTROL
In addition to the perpetual maintenance of the landscaping, successful Applicants, in accepting the grant, shall become
entirely responsible for perpetual litter control of the entire project area on an as-needed basis. Application package shall
include a description of Applicant's litter control plan including budgeting for staff labor (or plans for volunteer labor), plus
related expenses for trash disposal and supplies including bags, gloves, safety vests, etc. As this obligation of successful
grant recipients greatly exceeds the commitment of participating volunteer groups in FDOT's Adopt-A-Highway program and
Palm Beach County's Adopt-A-Road program, existing or future participants in'these adopting programs shall be considered
as an assist, but not a replacement, for Applicant's obligation. All labor for the litter control effort, whether paid or volunteer,
shall comply with all safety standards of FDOT and Palm Beach County. Please be aware that volunteers are restricted by
these standards (i.e. minimum age of volunteers, access to medians, etc.)
"TREES ONLY" PROGRAM
In January 1996, the BCC approved the installation and maintenance of trees in designated roadway medians in
unincorporated areas by Palm Beach County. Such bees will be installed under a.separate program, referred to as the "Trees
Only" program, which is unrelated to this grant program administered by KPBCB. If enhanced landscaping in addition to trees
is desired, this constitutes a project that may apply through KPBCB's grant process. In this case, applicant must maintain the
entire landscape area (including any previous-landscaping). If applicant's project is on a County thoroughfare in
. unincorporate~l PBC, contact PBC Engineering at (561) 684-4030 for complete details regarding maintenance obligations'~--'~
for additional information on the separate tree planting program.
UTILITIES
To be eligible, it is required that all grant applicafi*ons include letters of approval on letterhead from all utility companies whose
underground or overhead lines are located in planting areas. Letters shall be insufficient unless they demonstrate that the
utility has reviewed AppScant's final planting plan, species selecUon, maintenance schedule, etc. and has no objec~ons to the
projecL Utility letters must refer to the issue or revision date of the plans that they have reviewed. For FPL approval, contact
M ark Heffiey of the FPL Vegetation Management Dept. at (561) 640-2246. If letters from utility companies are not received in
time for inclusion in the completed grant application package, the application must provide documentation of phone.calls or
meetings with utility company staff (include dates and names with tYdes of utility representatives). This documentation shall
indicate that the utility has granted conceptual approval of the project, and the utility contact shall be copied on the
documentation letter.
SCHEDULE AND PROCEDURE,
Grant applications are due as noted in the enclosed cover letter. After the review process is corn pleted by the KPBCB Grants
Advisory Committee and their recommendatiOns are approved by the full KPBCB Board of Directors, KPBCB antici pates
presentation of its recommendations to the BCC and MPO in the fall of this year. All applicants will be notified of approval
status immediately afterward by KPBCB. Applicants approved to receive grant funds will then be required to enter into a
reimbursable Grant Agreement con~=act which is administered and processed directly by the appropriate granting agency
(Palm Beach County or the Flodda Department of Transportation), with the exception noted below. Applicants may contact
the appropriate granting agency regarding their proposed Schedule for preparation of grant agreements for successful
applicants and the availability of funds. Once received by Applicant, the Grant Agreement must be fully executed and project
installation begun within twelve (12) months of fund allocation to Applicant by the BCC or MPO or Applicant's allocated grant
KEEP PALM BEACH COUNTY BEAUTIH'~L, INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409
TEL 561/686=6646 FAX 561/686=6642
Page 6 of 8
Instructions
funds will be subject to being relinq~'ished. Any applicant relinquishing grant funds for failure to perform according to this
schedule will have future applications for grant funding penalized dudng the evaluation process. It is suggested that grant
applications include a resolution from Applicant demonstrating commitment to proceed with the prompt implementation and
maintenance of the project if grant funds are approved. The application must note if the proposed project can or cannot
proceed if lass than the requested amount of funding is allocated.
FDOT GRANT AGREEMENTS
Please note that the Flodda Dept. of Transportation may only enter into Grant Agreements with governmental agencies.
Therefore, although non-governmental applicants are encouraged to apply, the local governing agency (municipality or Palm
Beach County), is required to become a party to the Grant Agreement process. This requirement may delay the
implementation of such projects. Such Applicants may wish to solicit a letter of endorsement and intended cooperation from
the local governing agency to be inctuded as a part of the application package.
PAYMENT OF GRANT FUNDS
Grant funds are paid on a reimbursable basis after project installation. A cerlfficafion of completion by the Landscape
Architect of record is required for reimbursement from the granting agency.
State MPO: Projects installed (or portion thereof] pdor to written authorization from FDOT will be ineligible for reimbursement.
County BCC: Projects installed (or portion thereof) prior to written notification by KPBCB of fund allocation by the BCC will be
ineligible for reimbursement.
PROJECT MONITORING
ProjeCt monitoring may indude periodic in.specfions and a post-audit by the granting agency. Following certification of
acceptance by the granting agency, care and maintenance of the project will be subject to monitoring. KPBCB reserves the
right tO comment to the BCC or MPO ! FDOT should project be observed to have poor installation and ! or maintenance.
METRIC REQUIREMENTS
Plans are no longer always required by FDOT to be designed using metdc measurements if the project is associated with a
FDOT state road construction project as opposed to a stand-alone landscape project. Please consult FDOT regarding
specific project requirements, as well as FDOT's transition back to English measurements initiated in October 1998.
MULCH AND COMPOST SPECIFICATIONS
Although the use of mulch is encouraged, Cypress mulch is prohibited on all stata-funded projects, with the exception of
Cypress Grade B mulch as a by-product from milling of wood planks, etc. Altematives to Cypress mulch such as. recycled
mulch, eucalyptus mulch, and melaleuca mulch are also encouraged for County-funded projects.
KPBCB strongly encourages and will favorably consider the specification of a compost product for project installation and
maintenance programs for grant projects. The Solid Waste Authority of Palm Beach County (SWA), produces a compost
product from wastewater rasiduals and yard waste which may be available at no charge for certain types of projects. Contact
Pat Byers of SWA at (561) 640-4000 x4611. SWA's compost is recommended for use as planting soil backfill when mixed
well with native soils (25% - 50% compost), and also provides good mulch cover.
PROJECT REVISIONS
Landscape planting plans that are submitted as a part of the application package must be 100% complete. Applicant's
drawings and application package shall serve as a basis for approval for grant funding. Therefore, after the award of the
grant, any revisions, other than for the following reasons, may be regarded as a SUBSTANTIAL CHANGE:
KEEP PALM BEACH COUNTY BEAUTIFUL, INC,
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409
TEL $61/686-6646 FAX 561/686-6642
Page 7 of 8
Instructions
1. Revisions to incorporate suggest[ens from KPBCB as a result of the grant application review process.
2. Projects re-phasing as a direct result of receipt of fewer grant dollars than requested under this grant program, ~..~
3. Minor changes in design required by Palm Beach County or the Florida Dept. of Transportation during the permitting
process. (Conceptual permitting before submitting grant application package is encouraged.)
4, Documented unavailability of specified plant materials at time of installation.
5. Modifications necessary due to unexpected underground field conditions. (Plans must document known underground
utilities.)
In any of the above situations, KPBCB plus the granting agency (BCC or MPO / FDOT) must be notified in writing by the
proiect's Landscape Architect, of Applicant's desire to modify the approved application package. The request must dearly
summarize proposed revisions, include revised construction drawings, and indicate all appropriate revisions to cost estimates
for installation and maintenance. BCC or MPO / FDOT reserve the right to review any revisions to the landscape planting
plans submitted subsequent to this application and make a determination whether such revisions constitute a SUBSTANTIAL
CHANGE to the plans upon which the recommendation for grant funding allocation was based. Applicant's allocated funds
will be subject to being relinquished if a SUBSTANTIAL CHANGE is so determined and such SUBSTANTIAL CHANGE does
not have pdor written approval from both KPBCB and the granting agency.
APPLICATION INSTRUCTIONS AND REQUIREMENTS.:
Please complete all items in this application form following specific instructions carefully. All attached typed pages must
be 8 1/2" x 11". Attached sketches; plans, and maps must be no larger than 24" x 36" and at an appropriate scale with
· appropriate legends. Plans reduced to a legible scale are acceptable. Place the entire application form at the beginning
of each application package, preceding othe(~i~bi{s. The cover of each application package must identify: --
1)Thoroughfare Name
2) Identification as Either a State or County Owned and Maintained RNV
3) Request for County BCC Grant, State MPO Grant, or both
4) Name of Entity Applying for Grant
5) Contact name(s) and phone number(s) of Project Applicant
6) Contact name(s) and phone number(s) of Landscape Architect
7) Submission Due Date
The application form is available on computer disk in the Microsoft Word program and may be requested at no charge.
Submitted landscape planting plans must be 100% complete.
Submission of irrigation plans is not a requirement with grant applications. However, landscape plans must note a
guarantee that 100% irrigation 'will be provided by the applicant via an underground irrigation system, unless planting
concept uses a totally xeric (drought tolerant) plant palette; is tolerant to harsh road conditions; and uses mulch and
planting backfill of native soils. Submission of irrigation plans with application package is encouraged (although not
required) to show the pmjecfs readiness to move forward and therefore improve its chances for recommendation. If non-
xeric planting is proposed, irrigation plans will be required by the permitting agencies. Since "xeriscape" design groups
plants by the level of water needed, many pants utilized in a "xeriscape' theme are not totally drought tolerant, so require
some irrigation. Totally xeric (drought tolerant) plantings are difficult to sustain in highly trafficked urban streetscapes and
will be carefully evaluated.
Ki~i~P PALM Bi, ACH COUNTY BEAUTIFUL, INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409
TEL 561/6866646 FAX 561/686-6642
Page 8 of 8
Instructions
A landscape architect registered in the state of Florida and experienced in roadway planting and streetscape standards is
required to prepare the construction documents (plans, details, specifications, and cost estimates) submitted as part of
the application package and later, utilized for permits. A certification of completion by the Landscape Architect of record
must be provided with the reque~st for reimbursement from the granting agency.
Minimum requirements for plant stocks is Flodda Grade No. I or better and must be so specified on plans, as per
Department of Plant Industries Grades & Standards (February 1998 edition).
All plant species must be rated no greater than "slightly susceptible" to contagious diseases (such as lethal yellowing) by
current accepted industry research literature.
Applicant must document authorization to plant and maintain the project if the project is property owned or controlled by
a~ entity other than the applicant. Unless on private property, such authorization would be conceptual in nature, pending
the satisfaction of FDOT's, PBC's or other entity's permit requirements. Such' authorization letters can be obtained from:
COUNTY THOROUGHFARES
Mr. Andy Hertel, AICP
Traffic Division
PBC Dept. of Engineering
(561) 684-4030
or
STATE ROADS:
Mr. Carl Higgins
Landscape Architect
FL Dept. of Transportation
(954) 777-4200
i~early show public right-of-ways, all underground and overhead utilities, easements, and private lands on attached plans.
any improvements will be installed on private property, clearly show name of owner for each private parcel on plans. All
landscaping shall comply with the requirements of FPL's "Plant the Right Tree in the Right Place" publication.
j. Refer to the application form for the required~nu_mber and contents of application packages to be*submitted.
5. EVALUATION CRITERIA:
A su~nmary of evaluation criteria is provided on the attached 'Evaluation Form"i Please refer to detailed requirements and
criteria listed above and within the application form.
KEEP PALM BI~ACH COUNTY BEAUTIFUL, INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409
TEL $61/686-6646 FAX 561/686-6642
II
Kilday ~ Associates
Landscape Architects / Planners
1551 Forum Place
Suite IOOA
West Palm Beach. Florida~ 33401
(561) 689-55?-2 · Fax (561) 689-2592
December 4, 1997
City of Boynton Beach
Attn: Kerry L. Willis, City Manager
P.O. Box 310
Boynton Beach, FL 33435
Re:
Proposal for Professional Services
Project: Hypoluxo Road - 1-95 to Congress Avenue
Median Landscape Plans
Dear. Ms. Willis:
Pursuant to my conversation with Kevin Hallahan, the following proposal outlines the
services to be provided by Kilday & Associates, Inc. in preparing final landscape plans for
submittal to Palm Beach County Land Development Division, Department of Engineering
and Public Works. This proposal includes planting plans for a total of eight (8) medians
(_+3,500 L.F.) in the area described above, a streetscape.planting program including
special pavers, planting specifications for' use by contractors, a cost estimate, and other
services as described below.
SCOPE OF SERVICES
Kilday & Associates, Inc. will provide the following services on this project:
One site visit to verify field conditions on site and in the vicinity of the project and
inventorY the existing plant material to evaluate if certain species are allowable in
locations within the clear sight zones as required by the Palm Beach COunty
Streetscape Standards Manual.
Preparation of base plans, resolution of base plan issues and general coordination
of site details with the City, the County, and the project engineer,.
3. Research feasibility of installing decorative paving stones within concrete traffic
Ms. Kerry L. Willis
December 4, 1997
Page 2
separators. Coordinate with Palm Beach County Land Development Division and
prepare hardscape details as needed.
4. Final landscape design and cost esl[mate, including the following elements:
ao
Overall tree specification and location.
Overall shrub/ground cover specification and location.
Paving design and construction details.
Revision and preparation of final plans. Final plans will include all information
required by Palm Beach County Engineering to obtain permits to plant in the right-
of-way.
Preparation of a plant list and planting details and specifications for use by the
landscape contractor.
7. Coordination meetings with City and County staff as necessary.
This proposal does not include preparing of the irrigation design drawings. We have'
contacted Dick Harrison, an irrigation consultant with whom we have worked with in the
past, to solicit a proposal for this work. He Will forward a proposal to you directly. He
estimates that his fee will be approximately $1,500.00. This proposal also does not'
include assembly of landscape bid packages, assistance with bidding, or contractor
selection, or field observation of landscape installation. We would be happy to provide
these, or other services not included in the Scope of Services, at our hourly billing rates
which are found below under the Additional Work portion of this proposal.
TIME SCHEDULE
Upon authorization by the client to begin landscape design, Kilday & Associates, Inc. will
provide finalized landscape plans, details, and specifiCations within ten (10) business
days. The above schedule assumes that Kilday & Associates, Inc. will be furnished with
all necessary information and roadway plans by the client and notified in a timely manner
of any changes.
FEES
We estimate that this work will equate to a total of $5,500.00 for landscape design. Work
herein described will be billed at the following .hourly rates:
II
Ms. Kerry I. Willis
December 4, 1997
Page 3
Sr. Associate (Design & Consultation)
Associate (Design & Consultation)
Drafting and Data Preparation "
$100.00
$ 6O.OO
$ 35.00
The above fees include necessary minor revisions to the plans as the job progresses.
Major revisions caused by circumstances beyond the control of Kilday & Associates, Inc.
are not included and will be billed at the rates listed in the "Additional Work" portion of the
proposal. This fee quote does not include normal reimbursable expenses which shall be
itemized and billed to the client on a monthly basis.
PAST DUE ACCOUNTS
Outstanding accounts are considered past due after thirty (30) days from the date of the
invoice and are subject to a 1.5% service charge on the unpaid balance.
We shall have a lien on all of your documents, property or money in our possession for the
payment of all sums due to us from you under the terms of this agreement.
In the event it is necessary to institute suit against you for the collection of fees and
advances due to us by you, you will pay, in addition to any judgement for such fees and
advances, all costs and expenses necessitated thereby, including reasonable attorney's
fees for the suit. Furthermore, in the event of any lawsuit as a result of'any provision
hereof or the interpretation hereof or otherwise or in any way arising out of our
professional relationship, if we shall be the prevailing party, then we shall be entitled to
collect from you all costs and expenses necessitated by us in such litigation, including
reasonable attorney's fees.
ORIGINAL DRAWINGS
Original drawings prepared by Kilday & Associates, Inc. shall remain the property of the
same. However, reproducible copies of these drawings will be provided at cost upon the
client's request.
TERMINATION OF CONTRACT
In the event that the client wishes to abandon the project prior to the fulfillment of those
items listed under "Scope of Services," Kilday & Associates, Inc. shall, be reimbursed for
all time spent on the project up to and including the day we are notified in writing to stop
work.
Ms. Kerry I. Willis
December 4, 1997
Page 4
ADDITIONAL WORK
At the request of the client,. Kilday & AssoCiates, Inc. shall provide additional work not
lis{ed under "Scope of serVices'' on an hourly basis. The hourly rates are as follows:
Sr. Associate (Design & Consultation)
Associate (Design & Consultation)
Drafting and Data Preparation
$100.00
$ 60.00
$ 35.00
No additional work shall be undertaken without written consent or instructions from Ms.
Willis or her designated representative.
EXPRESS WAIVER OF GUARANTY
You acknowledge that we have made no guarantees in the disposition.of any phase of this
m~tter or matters for which we have been retained, as all expressions relative to it are only
our opinions.
WARNING
IF YOU SIGN THIS PROPOSAL,
BI
SI
N{
RI
If'
th,
IT BECOMES A LEGAL, BINDING CONTRACT
-'TWEEN YOU AND US. BEFORE SIGNING, PLEASE READ IT CAREFULLY AND BE
JRE YOU UNDERSTAND ALL THE CONTENTS. IF THERE IS ANYTHING YOU DO
)T UNDERSTAND, ASKABOUT IT. DO NOT HESITATE TO HAVE THIS AGREEMENT
VIEWED BY AN ATTORNEY OF YOUR CHOICE. WE ENCOURAGE IT.
~e terms of this proposal are acceptable, please have an authorized representative of
client sign one copy and return it. We must have a signed contract to begin work.
Sin~rely,
Kilday & Associates, Inc.
Flbrida Board of Landscape Architects #LCC000224
,_ECETVED
o'~n 8 19974
~l~ I~'~G~ OFFICE
II
Ms. Kerry I. Willis
December 4, 1997
Page 5
I(we), in my(our) capacity as authorized representatives of the company, guaranty to the
offices of Kilday & Associates, Inc. the payment of all sums due them by the client in
accordance with the above agreement anCci accept the terms and conditions contained
therein. I(we) understand that non-payment of fees as outlined above will result in the
immediate cessation of work on the project and in other penalties.
By: ,~'
(Auj~r:i~ed ~ignatu.re) i.
~. ~, ;,',, .:.7-. H-,~ f o,_ k ¢~ ,~
(Si. gpature Typef~, I ~J ,-,e~L
(Date)
(T~le)
proposals ewillis2.12-2