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R03-085 RESOLUTION NO. R03- 0 ~g~- A RESOLUTION OF THE CItY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING EXECUTION OF TASK ORDER NO. 01-13 TO CAMP, DRESSER & MC KEE, INC., IN AN AMOUNT NOT TO EXCEED $62,000 FOR ENGINEERING SERVICES TO DEVELOP A WASTEWATER REUSE MASTER PLAN FOR THE DISTRIBUTION OF REUSE WATER WITH THE CITY OF BOYNTON BEACH;; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, this Task Order is designed to develop a planning document that will include potential sites for reuse water, the pathways for construction of the required pipe lines, and estimated cost of construction of those distribution pipe systems, and will also be used as a planning guideline for projecting budget needs in this area over the next several 7ears; and WHEREAS, the City Commission, upon staff's recommendation, has deemed it tppropriate, and in the best interests of the public, to approve Task Order No. 01-13 for Camp, Dresser & McKee., engineering services to develop a wastewater reuse master plan for the distribution of reuse water within the City of Boynton, in an amount not to exceed $62,000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF ]~HE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part o£ this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct execution of Task Order N°. 01-13 for Camp, Dresser & McKee., engineering services to develop a wastewater reuse master plan for the distribution of reuse water within the City of Boynton, in an amount not to exceed $62,000. Section 3. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ..~c~' day of May, 2003. CITY ,BO . © BE~rCH, FL~ORIDA Commissioner ENGINEERING SERVICES TASK ORDER CITY OF BOYNTON BEACH TASK ORDER NO. 13 CDM PROJECT NO. 6276 - 13 DATE: I. PROIECT TITLE Reclaimed Water Master Plan II. BACKGROUND The City of Boynton Beach is served by the South Central Regional Wastewater Treatment and Disposal Board (SCRWTDB) which was founded in 1974 through an interlocal agreement between the Cities of Boynton Beach and Delray Beach to provide regional treatment and disposal of wastewater. The South Central Regional Wastewater Treatment Facility (WWTF) presently has a treatment capacity of 24 MGD and provides secondary treatment with flow equalization and disposal by ocean outfall. The WWTF also provides tertiary treatment of up to 4 MGD of flow for reclaimed water use via irrigation on-site and off-site at designated golf courses and neighborhood green spaces. The golf courses and green spaces currently utilizing reclaimed water for irrigation are all located within the City of Boynton Beach's service area. In an effort to identify means to achieve additional reclaimed water use within the City's service area, the City of Boynton Beach desires to prepare a Reclaimed Water Master Plan. The purpose of the Master Plan is to serve as a planning document for which reclaimed water can be implemented in phases as capital improvements are budget and scheduled throughout the City. The Master Plan will also provide a planning tool for use by the SCRWTDB for timely planning of expansion of the tertiary treatment facilities. III. CONTRACT REFERENCE This Task Order shall be performed under the terms and conditions described within the Agreement for General Engineering Consulting Services dated the 4th day of October 2000 between the City of Boynton Beach (City) and Camp Dresser & McKee Inc. (CDM). IV. SCOPE OF SERVICES The Scope of Services shall include the following tasks related to development of a reclaimed water master plan: Task No. 1. 2. 3. 4. Description Data Compilation Master Plan Development Phasing Plan and Cost Development Reclaimed Water Master Plan Final Report 1 N:\0000\bs7445 Task Order.doc-04/17/03 The detailed Scope of Services is provided in Exhibit A. PROJECT SCHEDULE The completion dates for this work will be as follows (starting at written notice-to- proceed). Task Time per Phase Cumulative Time Task 1 - Data Compilation Task 2 - Master Plan Development Task 3 - Phasing Plan and Cost Evaluation Task 4 - Reclaimed Water MP Final Report COMPENSATION FOR SERVICES 2 weeks 2 weeks 10 weeks 12 weeks 2 weeks 14 weeks 2 weeks 16 weeks The total amount to be paid to CDM by the City under this Task Order shall be a lump sum amount of $62,000. The proposed labor costs and associated expenses for engineering services are summarized below by task and detailed in Attachment A. Lump Sum Fee ($) Task No. 1 $2,750 2 42,050 3 9,050 4 8,150 Total $62,000 A summary of the estimated cost for this Task Order is provided in Exhibits B and C. IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above written. CAMP DRESSER & McKee INC. Associate CITY OF BOYNTON BEACH, FLORIDA G~er~d Broenmg, M~yor N:\0000\bs7445 Task Order.doc-04/17/03 2 XURT BRESSNER CITY MANAGER BOYNTON BEACH. FL EXHIBIT A RECLAIMED WATER MASTER PLAN SCOPE OF SERVICES The Engineering Services for the Reclaimed Water Master Plan shall include the following tasks: · Task 1 - Data Compilation · Task 2 - Master Plan Development · Task 3 - Phasing Plan and Cost Evaluation · Task 4 - Reclaimed Water Master Plan Final Report Task 1.0 - Data Compilation CDM shall review existing data for the SCRWTDB's existing reclaimed water system, including description of treatment facilities, operation and maintenance procedures, reclaimed water delivery schedules, list of existing users, outfall routing, and reuse water quality. A summary of the data shall be provided in the Master Plan Report. CDM shall review the "Reclaimed Water System Feasibility Study, June 1993", by Brown and Caldwell, the "Beach Area Reclaimed Water System Feasibility Study, September 1995" by PEC, and the "Reclaimed Water Feasibility Analysis, November 2000", by PEC for relevant reclaimed water user information. The reports contain a significant amount of background and study area information which can be used as the basis of the Master Plan Report. CDM shall review the studies and update the information, as necessary, to compile a list of potential reclaimed water uses within the study area. CDM shall submit the list to the City for selection of the most feasible reclaimed water users to be included in the Master Plan Report. Task 2.0 - Master Plan Development For each of the feasible reclaimed water users identified under Task 1, CDM shall confirm reclaimed water usage, area of application, storage availability, delivery schedule, and delivery characteristics (flow, pressure, etc.). This task will assume the facilities will be served directly from the WWTF's reclaimed water distribution system. CDM shall identify potential reclaimed water main routing and pipe sizing from the WWTF to the feasible reclaimed water users. This task shall include a corridor analysis of routing alternatives with verification of utilities based on review of available water, sewer and drainage atlas maps and review of visible above-ground features. The corridor analysis shall consider City, County, FDOT and LWDD right of ways (ROWs) for pipe routing. This task will evaluate space and alignment feasibility only within the ROWs, and shall not include negotiation with the agencies for actual use of the ROW. N:\0000\ bs7445 Scope.doc/4/16/2003 CDM shall perform hydraulic modeling of routing alternatives using Haestad WaterCad® computer modeling program. Modeling shall be run to confirm pipe sizing and delivery pressure requirements throughout the reclaimed water system based on the delivery schedule identified under Task 2.1. Task 3.0 - Phasing Plan and Cost Evaluation CDM shall develop a phasing plan for implementation of the Reclaimed Water Master Plan. The phasing shall be structured so as to implement key reclaimed water mains located in close proximity to the plant in the early phases. 2. CDM shall develop an opinion of construction cost for each component of the reclaimed water phasing plan. Task 4.0 - Reclaimed Water Master Plan Final Report CDM shall prepare the report rifled "City of Boynton Beach Reclaimed Water Master Plan" presenting the results and recommendations of the above work for submission to the City. Four (4) copies of the report shall be submitted in draft form for review by the City. CDM shall attend one (1) review meeting with City staff to review results of the draft report. 2. CDM shall submit five (5) copies of the Final Reclaimed Water Master Plan" which shall incorporate City's cormnents. ASSUMPTIONS Work described herein is based on the assumptions listed below. If conditions differ from those assumed in a manner that will affect schedule or Scope of Work, CDM shall advise the City in writing of the magnitude of the required adjustments. Changes in completion schedule or compensation to CDM will be negotiated with the City. 1. Services do not include review and/or evaluation of: · City's agreement with SCRWWTDB Board and legal implications thereof. · System operation and maintenance costs. · Reclaimed water rate/fee structure. · Funding mechanisms for project implementation. N:\0000\ bs7445 Scope.doc/4/16/2003 2 EXHIBIT B PROJECT BUDGET PROJECT: City of Boynton Beach Reclaimed Water Master Plan CONTRACT REFERENCE: Agreement for General Engineering Consulting Services between City of Boynton Beach, Florida and Camp Dresser & McKee Inc. dated October 4, 2000. Labor Category. Hours Total Project Director Technical Specialist Senior Engineer/Scientist Professional II Clerical 4 12 8 18 17 59 TOTAL LABOR COST $5,331 OTHER DIRECT COSTS $3OO OUTSIDE PROFESSIONAL SERVICES Mathews Consulting, Inc. $56,368 TOTAL ESTIMATED COST $61,999 LUMP SUM COST $62,000 N:\0000\bs7445 Exh B.doc\04/17/03 B-1 0