R03-102 RESOLUTION NO. R03- /
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
EXECUTION OF WORK AUTHORIZATION NO. 2. SCOPE
OF SERVICES AND FEES FOR FIRE STATION NO. 4;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, this authorization provides for architectural and engineering services
pertaining to eight (8) separate tasks regarding the construction of Fire Station No. 4, as
follows: (1) Pre Design, (2) Schematic design; (3) Design development, (4) Construction
documents, (5) Permitting, (6) Bid assistance, (7) Construction phase services, and (8) Post
Construction services for a 8000 square foot fire station; and
WHEREAS, the approval o fthis authorization No. 2 Scope of Services and Fees,
will allow the process to begin for construction of a fourth fire station to be located in the SE
quadrant of the City; and
WHEREAS, the City Commission, upon staff's recommendation, has deemed it
appropriate, and in the best interests of the public, to approve CH2Mhill Work Authorization
No. 2, Scope of Services and Fees for Fire Station No. 4.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does
hereby authorize and direct the approval and execution of CH2M Hill Work Authorization
No. 2, Scope of Services and Fees for Fire Station No. 4, in the SE Quadrant of the City.
S:\CA\RESO~,greements\Task - Change Orders\CH2M Hill Work Author No. 2 - BBFD Station 4.doc
Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this / 7-:0~ day of June, 2003.
Commissioner
ATTEST:
S:\CA\RESO\Agreements\Task - Change Orders\CH2M Hill Work Author No. 2 - BBFD Station 4.doc
CH2MHILL
CH2M HILL
One Harvard Circle
West Palm Beach, FL 33409-1923
Tel 561.515.6500
Fax 561.515.6502
WORK AUTHORIZATION NO. 2
SCOPE OF SERVICES FOR
CITY OF BOYNTON BEACH
FIRE STATION NO. 4
BOYNTON BEACH PROJECT NO.
CH2M HILL PROJECT NO.
Project Description:
A new one story +/- 8,000 SF 3-Bay 1/ire Station to be located on approximately 1.9 acre site which
fronts on the west side of Federal Highway and is just south of Southeast 18t~ Avenue (site also has
partial frontage on Southeast 18t~ Avenue).
Description of Services:
Provide Architectural and Engineering Pre Design, Schematic Design, Design Development,
Construction Documents, Bidding Assistance and Construction Administration Services for Station #
4. Adjacent utilities on Federal Highway and required median cut for Emergency Vehicle egress is
included.
Work Not Included:
No traffic study, signalization, off-site work, Technical Review Committee (TRC) site plan approval,
no demolition of existing building and sitework, site analysis, telephone, data, cable TV and security
system is included in Scope of Services.
Task 1: Pre-Design Services:
A. Geotechnical Services (Provided by City) .
$0
Site Survey
Prepare topographic site survey locating property
lines, existing known utilities, adjacent roadways
sidewalks and other relevant site information
(Provided by City)
$0
Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 4
Page 2
January 13, 2003
C. Programming:
C. 1.
Based on interviews with appropriate
City Management and Fire Department Staff, prepare a
building space program indicating required assigned and
support spaces for the building.
$1,880
C.2. Concept drawings and meetings. Provide concept site
plan and building sketches; and prepare for and attend
one (1) review meeting with City and (1) meeting with
neighborhood/community appearance group.
Expenses: Programming submission to include six (6) Sets of Program
Requirements, black line concept Site Plan and Building Sketches
And Conceptual S.F. Cost Estimate
T~k2:
$3,035
Schematic Design
$ 65
TOTAL TASK 1 LUMP SUM
Based on approved pre-design services provide further developed
conceptual floor plan, site plan, exterior elevation drawings and
preliminary construction cost estimates. Up to three meetings with
Fire Department personnel will be held to review, revise and
finalize the schematic design. Written approval of the work in this
task will be required because, except for minor revisions, the floor
plan will be considered "frozen" in order to avoid additional work
in future tasks.
$16,5~
Expenses:
Schematic Design submission to include six (6) sets
of drawings and cost estimate.
Colored Rendering
$ 245
$ 2,750
$ 4,980
TOTAL TASK 2 LUMP SUM $ 19,495
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Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 4
Page 3
January 13, 2003
Task 3: Design Development
Based on an approved schematic design, detailed architectural and
· engineering drawings will be prepared. General information
approximately 60% architectural, structural, mechanical, electrical
and civil engineering systems and cost estimate. Up to two meetings
will be held with City staff to review, revise and finalize the design
development. Written approval of the work in this task will be
required prior to proceeding with Task 4.
$44,080
Expenses: Design Development Submission to include
Six (6) sets of drawings, cost estimates and
outline specifications.
$ 585
TOTAL TASK 3 LUMP SUM
Task 4: Construction Documents
Based on an approved Design Development Package, final drawings
Specifications, cost estimate, interior room finish material selection and
equipment schedule will be prepared. All architectural and
engineering systems listed in Task 3 and Attachment B will be
finalized. Up to three meetings with City Staff will be held to review,
and finalize the construction documents.
$ 63,465
$ 44,665
Expenses: Construction Documents submission to include
six (6) sets of drawings, cost estimate and
specifications $ 810
TOTAL TASK 4 LUMP SUM
$ 64,275
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Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 4
Page 4
January 13, 2003
Task 5: Permitting
Assist City in preparation of permit applications and processing
those applications to the City of Boynton Beach Building Department,
Tech Review Committee, Palm Beach County Health Department
(water distribution and sanitation), FDOT (driveway
connections, utilities in the right-of-way) and Drainage permit.
*Hourly estimated Labor and Expenses not to exceed without
prior written authorization $ 8,000
TOTAL TASK 5 HRLY ESTIMATE NOT TO EXCEED $ 8,000*
Task 6: Bidding Assistance
Distribute Bid Documents and conduct one pre-bid conference with
prospective bidders. Assist the City in answering questions, prepare
Addendums, assist City in bid analysis and
Recommendations. $ 4,000
TOTAL TASK 6 LUMP SUM
$ 4,000
Task 7: Construction Phase Services
Conduct the pre-construction meeting. Attend bi-monthly progress
meetings, miscellaneous on-site review meetings, coordinate office
administration, (shop drawings, change orders, proposed requests/
RFI's, review monthly pay applications, etc.) conduct substantial and final
completion inspections and certification. ( See attachment A
for breakdown). $ 52,200
TOTAL TASK 7 LUMP SUM
$ 52,200
Task 8: Post Construction Services
Provide record CADD drawings (electronic file) based upon contractor's
marked up changes and provide 1 year warranty walk thru. $ 4,670
TOTAL TASK 8 LUMP SUM
$ 4,670
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Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 4
Page 5
January 13, 2003
Task 9: Additional ServicJ
a) Demolition of existing building structure and site improvements.
b) Communication systems selection, specifications or design.
c) Interior designs or enhancements and furnishing selection..
d) Off site design beyond the project boundaries/property lines.
e) Emergency signal design.
f) Traffic Study.
g) Permit Fees
h) Extension of Tasks 1-8 beyond that described herein.
i) Management of sub-consultants associated with additional services.
j) Revisions to previously approved work.
TOTAL SERVICES (TASK 1-8)
$ o2, s
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Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 4
Page 6
January 13, 2003
C. Schedule:
CH2M I4TLL shall commence services immediately upon authorization
and complete Task 14 services requested by the CITY within a period of 26 weeks
for programming design and construction documents from receipt of "Notice to Proceed,"
not inclusive of any review periods required by City Staff. Bidding/pricing
anticipated to be four (4) week period and construction is estimated at 7 months.
D. Compensation for Services:
The total amount to be paid to CH2M HILL by the CITY under this work
authorization for services (not including additional services) shall not exceed
the amount of Two Hundred Two Thousand Two Hundred Eighty Five
Dollars ($202,285). The CH2M HII.IJ will invoice the CITY on a monthly basis
as required for payment.
APPROVAL OF SCOPE & FEES
CITY OF BOYNTON BEACH
FLORIDA
CH2M HILL
KURI BRESSNER-- ~
CITY MANAGER
BOYNTON BEACH, FL
Date: Title:
CITY ATTORNEY
Date:
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Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 4
Page 7
January 13, 2003
ATTACHMENT A
BOYNTON BEACH FIRE STATION # 4
TASK 7: CONSTRUCTION PHASE SERVICES
Construction Phase (Basic Services Based on 30 week/7 month construction period).
Construction Phase Services include the following:
Schedule A
Hours Rates Total
Prepare for and Attend Pre-Construction Meeting 4 P.M. $110
Office administration (correspondence, RFI's,
change orders, Shop drawing review, proposal
requests, and review of Monthly pay applications,
phone, fax, etc.)
Architect/Engineer (Ave. 4 hrs/wk) 120
Shop Drawing Review:
Architectural 40
Mechanical 20
Plumbing/Fire Protection 16
Electrical 24
Structural 20
Civil 16
Landscaping 16
152
Bi-Monthly Meetings:
Equivalent of (1) 8 hour visit every two (2) weeks
to include travel, 4-hours minimum on site and
prepare and distribute Meeting Minutes and
Monthly Pay Application
Miscellaneous Engineering Site Visits:
To include Civil, Landscaping, Mechanical,
Structural, Plumbing and Electrical Engineer
to attend Progress Meeting as needed
Prof $75 $ 9,000
Prof $ 75 $11,400
120 Sr. Prof. $90
120 Sr. Prof $90
$440
$20,400
$10,800
$10,800
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Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 4
Page 8
January 13, 2003
Attachment A
Boynton Beach Fi~'e Station # 4
Page 2
Substantial Completion & Punch List
Architect/PM
Mechanical
Electrical
Civil
Landscaping
Clerical
Final Completion/Close Out
Architect/PM
Clerical
· Expenses:
TOTAL
12 P.M. $110 $ 1,320
8 Sr. Prof.$ 90 $ 720
8 Sr. Prof. S 90 $ 720
12 Sr. Prof.$ 90 $ 1,080
8 Sr. Prof.$ 90 $ 720
4 $ 35 $ 140
52
588
16 P.M. $110 $ 1,760
4_ $ 35 $ 140
20
$ 4,700
$ 1,900
$ 3,160
$52,200
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Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 4
Page 9
January 13, 2003
Discipline
Site Survey
Civil
Landscape/Irrigation
Architecture
ATTACHMENT B
Boynton Beach Fire Station # 4
Boynton Beach Project No.
Scope of Services/Estimated Drawings
(Schematic Design through Construction Documents)
Est. # of Sheets Sheet Title
T-1 Title, Index, Location Map
T-2 Code Information, Abbreviations
S " Symbols
SS Site Survey
C-1.1 Site Plan
C-2.1 Paving, Grading & Drainage
C-2.2 Horizontal Control
C-2.3 Utilities Plan
C-3.1 Civil Details
C-3.2 Civil Details
C-3.3 Civil Details
'C-3.4 Lift Station
C-3.5 Civil Details
C-3.6 Civil Details
L-I.1
L-1.2
L-1.3
Landscape Plan
Landscape Details & Plant List
Landscape & Irrigation Specs
A-I.1
A-2.1
A-2.2
A-2.3
A-2.4
A-2.5
A-2.6
A-3.1
A-4.1
A-4.2
A-5.1
A-6.1
Site Details
Floor Plan
Casework & Interior Elevations
Equipment Plan
Reflected Ceiling Plan
Wall Types Plan
Room Finish Sched / Pattern Plan
Exterior Elevations
Roof Plan
Roof Details
Building Sections
Wall Sections
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Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 4
Page 10
January 13, 2003
A-6.2
A-7.1
A-7.2
A-7.3
Discipline
Est. # of Sheets
Structural
Mechanical
S-I.1
S-2.1
S-2.2
S-3.1
S-3.2
S-3.3
S-3.4
MI.1
M2.1
M3.1
M3.2
M3.3
M4.1
~umb~g
Pl.1
P2.1
P3.1
P3.2
P4.1
Fire Protection
FP. 1
FP. 1
FP.2
Electrical
El.1
El.2
E2.1
E3.1
FA. 1
E5.1
E6.1
E7.1
E7.2
E8.1
E8.2
Ddavis 10¥roposala~Boynton B~ach # 4_ 1 - 13-02
Wall Sections
Door & Window Schedules
Door & Window Details
Architectural Details
Sheet Tffie
General Structural Notes
Foundation, and Floor Framing Plan
Attic, Roof Framing Plans
Typical. Details & Schedules
Sections & Details
Sections & Details
Sections & Details
Mechanical Legend
HVAC Floor Plan
I-IVAC Details
Mechanical Sections & Details
I-IVAC Controls
HVAC Scheduels
Plumbing Legend & Abbreviations
Plumbing Floor Plan
Plumbing Stack Diagram
Plumbing Water Riser Diagram
Plumbing Details
Site Plan Fire Protection
Floor Plan Fire Protection
Roof Plan Fire Protection
Legend & Abbreviations
Electrical Site Plan
Lighting Plan
Power Plan
Communications Plan
Risers & Room Enlargement
One Line Diagram
Electrical Details
Electrical Details & Risers
Schedules
Panel Schedules