Minutes 06-16-03 M:[NUTES OF THE AGENDA PREVIEW CONFERENCE
HELD :IN CONFERENCE ROOM C, WEST W[NG, CITY HALL,
BOYNTON BEACH, FLOR/DA
ON MONDAY; JUNE 16~ 2003 AT 4:00 P.M.
Present
Gerald Broening, Mayor
Mike Ferguson, Vice Mayor
Mack McCray, Commissioner
Carl McKoy, Commissioner
Absent
Ron Weiland, Commissioner
Kurt Bressner, City Manager
James Cherof, City Attorney
Bonnie Glinski, Deputy City Clerk
City Manager Bressner called the meeting to order at 4:00 p.m.
An item regarding the Fourth of July festivities was added under Community and Special
Events. Wayne Segal, Director of Media & Public Affairs, will announce this at the Commission
meeting.
IZX.C.2. Presentation of certificates to Boynton Beach Community High School
Baseball Team
City Manager Bressner explained that this is the varsity baseball team that went to the State
finals. Mayor Broening, with the assistance of Commissioner McKoy, will present the certificates
at the Commission meeting.
regarding
Museum
Presentation by representatives of the Boynton Cultural Centre, [nc.
two exceptional honors for Boynton Beach's Schoolhouse Children's
City Manager Bressner announced that the Children's Museum received AAA recognition and an
award from Parent/ng Plagazine as the outstanding children's museum in South Florida.
V.B.4. Award the "THREE YEAR CONTRACT FOR F:[NANC~AL AUDIT~NG
SERV:[CES,' RFP#061-1410-03/C1D to CALER~ DONTEN, LEV]NE, DRUKER, PORTER
& VE:ZL, P.A. of West Palm Beach, Florida, for the fiscal years ended 9/30/03,
9/30/04, and 9/30/05 (Proposed Resolution)
Commissioner McCray reported that one of the auditing companies called him and said that
they were penalized for recommending an Afro-American company, Watts & Rice.
Diane Reese, Finance Director, stated that this was not the case. She explained that if a
company was not located within Palm Beach County, they were given a reduction in points.
The bidding company itself was based in Palm Beach County. However, their subcontractor
was not located within the County and two of the reviewers gave a 20% reduction for that. l~t
had nothing to do with what kind of company it was.
Meeting Minutes
Agenda Preview Conference
Borg,on =..==ch, Florida
3une 16. 2003
City Manager Bressner asked whether the specifications required that there be a deduction for a
subcontractor being located outside of Palm Beach County. Ms. Reese explained that the issue
of whether to deduct points for subcontractors was never addressed because they never had an
auditor with a subcontractor.
Commissioner McKoy did not feel that it was a fair process if they lost points for having a
subcontractor outside of the County.
Ms. Reese further explained that she prepared an analysis and even if there were no
reductions, the company would not have come in as the top rated company.
Commissioner McKoy inquired whether points are awarded for minorities. Ms. Reese answered
"no."
Commissioner McCray stated that he would pull this item from consent only if the company who
had called him was present at the Commission meeting.
Commissioner McKoy asked whether there were any other subcontractors out of the county for
other bidders, and Ms. Reese responded that there were not.
City Manager Bressner asked whether the bid specs require companies to identify themselves as
a minority based enterprise. Ms. Reese responded that they are only asked to check off if they
are a minority because the City keeps track of this for auditing purposes.
Commissioner McKoy asked what it would require to include a component in RFP's that would
give points for minority businesses. City Attorney Cherof replied that it would be a policy
determination established by ordinance.
V.C.IO. Proposed Resolution Re: Retaining South Technical High School
(South Tech) in Boynton Beach and recommending it be approved as a conversion
charter school
It was the consensus of the Commission that Vice Mayor Ferguson would pull item C.10 to
emphasize the importance of the proposed resolution.
V.E.1. Boynton Hills (ZNCV 03-005), NW 3~ Court
It was reported that the CRA recommended denial of this variance by a vote of 3 to 2.
City Manager Bressner explained that the petitioners had requested a variation to allow them to
build in an area that currently has a lot requirement of 7,500 square feet. They requested a
significant variance to allow them to build on a lot with 4,379 square feet. These properties
2
Meeting Minutes
Agenda Preview Conference
Bo¥-~n .~-~k Florida
~ne 16, 2003
were platted years ago and probably were originally platted with the idea that they should be
combined. The CRA was struggling with the magnitude of the variance and the potential for
setting a precedent with other developments.
Quintus Greene, Development Director, explained that the reason Henderson Tillman (CRA
member) was so opposed to the variance was that if the City is trying to encourage certain
standards, this would be undermining those efforts.
City Manager Bressner said that the solution might be a land swap with the petitioners where
the City would attempt to find a suitable piece of property for them. He recommended that this
item be pulled for discussion.
~II.A. Project: Club Ovation (COUS 03-002) (TABLED ON $/20/03,)
City Attorney Cherof noted that the owners of the shopping center have now consented to the
request for conditional use.
[X.A. Discussion of Marina Development Agreement (TABLED ON $/20/03,)
City Manager Bressner explained that some progress has been made; however, it would be
helpful to leave this item on the table. Dale Sugerman, Assistant City Manager, reported that
the next meeting with all concerned parties was scheduled for June 23rd,
:D(,E, Review and Discussion of Proposed City Commission Capital Project
Priority Listing (Proposed Resolution)
City Manager Bressner said that he would have more information tomorrow regarding the mail
ballot. He explained that the Commission would need to decide what would go on the ballot
and then whether to have a ballot referendum in October, a mail referendum in October, or a
ballot referendum in November.
X.E. Proposed Lease Agreement with Boynton Woman's Club (July :L5, 2003)
City Manager Bressner said that they are making progress on the lease. An issue will be the
insurance cost to cover the premises. There will be an appraisal to determine that cost and a
report on the condition of the premises.
Other
Assistant City Manager Sugerman requested that an item be added for .luly 15th under Future
Agenda l~tems to be entitled Grant Franchise Agreement Extension for Boynton Transit
Advertising.
Meeting Minutes
Agenda Preview Conference
Bov~n Beach, Florida
June 16,2003
l~t was noted that there would be a Land Development Regulations Workshop in the Commission
Chambers at 5:00 p.m.
There being no further business to be discussed, the Agenda Preview meeting properly
adjourned at 4:35 p.m.
ATTEST:
Deputy City Cie&
(one tape - 6/24/03)
C~"Y ~j BOYNTO~',I~ACH/
I~yor ,
Commissioner