R99-032RESOLUTION NO. R99-,~
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, APPROVING
THE AWARD OF A BID (NO. 032-2710-99/SP) FOR
THE ANNUAL CONTRACT FOR SUMMER CAMP
TRANSPORTATION SERVICES TO QUALITY
TRANSPORT SERVICES, INC., IN THE AMOUNT OF
$275.00 PER BUS PER DAY; AUTHORIZING AND
DIRECTING THE MAYOR AND CITY CLERK TO
EXECUTE A CONTRACT BETWEEN THE CITY OF
BOYNTON BEACH AND QUAL1TY TRANSPORT
SERVICES, INC., IN THE AMOUNT OF $275.00 PER
BUS PER DAY, WITH AN ESTIMATED TOTAL COST
FOR THE SUMMER DAY CAMP PROGRAM AT
10,725.00; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, bids were opened on February 18, 1999, by the Purchasing
Division and Quality Transport Services, Inc., was selected as the most complete
and responsive bidder who met and exceeded all specifications;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COt4t4ISSTON
OF THE CITY OF BOYNTON BEACH~ FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach, Florida,
hereby approves the award of a bid for the Annual Contract for Summer Camp
transportation Services to Quality Transport Services, Inc., in the amount of
$275.00 per bus per day, with an estimated total cost for the Summer Day Camp
program at $10,725.00, and authorizes the Mayor and City Clerk to execute an
Contract between the City of Boynton Beach and Quality Transport Services, Inc.,
a copy of which is attached hereto as Exhibit "A".
Section 2. That this Resolution shall become effective immediately.
1999.
PASSED AND ADOPTED this
AI-I'EST:
Ci~Clerk -
day of ~,e'~.,,'
CITY OF BOYNTON BEACH, FLORIDA
May
Mayor.
Mayor P?p~Tem
Commissioner
Commissioner
SUMMER DAY CAMP TRANSPORTATION AGREEMENT
THIS AGREEMENT made and entered into this /ff day of ~,~. ?~fi' , by and
between Quality Transport Services, Inc., a Florida corporation, hereinafter referred to as
"Transportation Agent", whose business address is: 650 N.W. 2Th Avenue, Ft. Lauderdale,
Flbrida 33311 and the City of Boynton Beach, Florida, a municipal corporation, hereinafter
referred to as "City", whose address is: 100 East Boynton Beach Boulevard, Boynton Beach,
FlOrida, 33435.
WHEREAS, the City is in need of services to provide bus service transportation for the summer
day camp program to various sites throughout Palm Beach County from June 14-August 6, 1999
and
WHEREAS, Transportation Agent has the knowledge, ability and equipment to provide bus
serVice transportation for the summer day camp program, and
WHEREAS, the City desires to engage the services of Transportation Agent to provide bus
service for the summer day camp program for the aforementioned p.urposes,
NOw THEREFORE, and in consideration of the mutual covenants and promises' set forth herein,
the parties to this agreement do her6by agree as follows:
1. The initial term of this agreement is June 14 - August 6, 1999.
That TransPortation Agent shall provide equipment and drivers for summer day camp
transportation for the eight week schedule (attached) from June 14 - August 6, 1999 for
the amount of $275.00 per school bus per day.
3. That Transportation Agent shall submit to the City a weekly invoice for service provided
and upon review of this invoice by Sharon Golden, a check will be issued.
That Transportation Agent shall ensure that all buses have passed a 1999 Florida
Department of Transportation (DOT) inspection, with all of the work performed by a
certified mechanic.
5.. That Transportation Agent shall have documentation of all inspections available upon
request by the City of Boynton Beach.
6. That Transportation Agent's buses shall have two-way radio communications with their
base station operation.
7. That Transportatibn Agent's buses are to be school bus type, with a minimum 65
passenger seating.
8. That Transportation Agent's buses shall be clean and free from any potential safety
hazards.'
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
That Transportation Agent may leave bus equipment on City property ovemight. The
City waives any responsibility for any damages that may occur while the bus is left
unattended and on City property. Transportation Agent hereby agrees that City shall not
be responsible for any damages to its equipment while the equipment is left unattended
and/or on City property.
That, if the Transportation Agent intends to sub-charter, the sub-charter's certificate of
insurance listing the City of Boynton Beach as additional insured shall accompany the
written confirmation.
That Transportation Agent shall be responsible for any and all materials, parts, labor, oil
and fuel for the buses provided for the summer camp program with the City of Boynton
Beach.
That Transportation Agent shall provide on-call maintenance service in case of
mechanical failure during times buses are operating on a trip or preparing to leave for a
trip.
That Transportation Agent shall provide standby drivers and buses to be available and on
site, as requested by the City, within two hours of notification that there is a mechanical-
problem with the bus.
That Transportation Agent shall submit an outline of how they will respond in the event a
bus breaks down during transportation by May 14, 1999. The plan must include the
provision that if a field trip is cancelled due to mechanical breakdown or vehicular
accident, the City will not be charged for this time. If the Transportation Agent is unable
to perform a service as scheduled and the City is forced to utilize another method or
vendor for transportation, the Transportation Agent shall be responsible for paying any
charges incurred.
That Transportation Agent's drivers shall have valid State of Florida Commercial
Driver's Licenses (CDL) as required by state law to transport passengers by bus.
Transportation company shall be responsible for regularly updating all their drivers'
licenses and driving records and maintaining a file, making it accessible to the City of
Boynton Beach should any mishap occur during the City's scheduled or requested trips.
That Transportation Agent's drivers, prior to leaving the City site for a trip, are required
to complete and sign a vehicle inspection report form indicating that the driVer has
determined that the vehicle is in safe operating condition.
That Transportation Agent's drivers shall have good communication skills, be familiar
with trip locations .and be responsible for appropriate attire.
That Transportation Agent's drivers shall be responsible for recording and reporting all
pertinent information to the vendor with regard to payroll, forms, etc. Drivers shall not be
represented in any manner as employees of the City of Boynton Beach.
20.
21.
22.
That Transportation Agent's drivers shall stay on the site of the field trip. At no time shall
the bus leave the trip site, unless the trip has been designated by the Camp Director, in
writing to the driver, as a "shuttle service" trip.
That Transportation Agent shall provide one bus on site (per attached schedUle),
Mondays through Fridays from June 14, 1999 through August 6, 1999. Bus will be
scheduled for use from 8:30 a.m. until 4:30 p.m. No bus will be needed on July 5, 1999.
That the City, through the Camp Director, shall notify Transportation Agent 48 hours in
advance should unforeseen circumstances arise and it is necessary for the Camp Director
to cancel a field trip. Transportation Agent will not charge the City for the bus for this
day.
That Transportation Agent shall ensure that buses are on time. If buses are late arriving to
base campsites, the Transportation Agent acknowledges that City may deduct from
payment to Transportation Agent an hourly fee ($34.38) for each hour or part of any hour
that the bus is late.
'24. That the City reserves the right to renew this agreement for one (1) year intervals, with
Transportation Agent's approval, for future summer camp programs.
25.
26.
27.
28.
29.
In the event that any provision of this agreement is breached by Transportation Agent, the
City of Boynton Beach may serve written notice upon Ti:ansportation Agent of its
intention to terminate the agreement. The liability of the Transportation Agent for any
and all such breaches shall not be affected by any such termination.
That Transportation Agent shall maintain a drug-free workplace and that no alcohol or
illegal drugs shall be consumed by Transportation Agent's drivers prior to or during
transportation service.
That Trimsportation Agent shall provide verification of a one million dollar insurance
liability policy which names the City, its participants, employees and volunteers as
additional insured. An original certificate of this insurance coverage shall be provided to
the City's Risk Management Department from the Transportation Agent's insurance
carder (Insurance advisory form attached).
That the City shall not be responsible for any property damage or personal injury
sustained by or caused by Transportation Agent, its drivers or representatives from any
cause whatsoever, prior, during or subsequent to the period of time during which this
agreement is in effect. Transportation Agent hereby waives, discharges, releases,
indemnify for, and hold the City, its agents, employees and officers harmless from any
liability, damages, costs, and attorneys fees arising out of this agreement.
That Transportation Agent shall not sell, subcontract or transfer this agreement to any
individual, group, agency, government, non-profit or profit corporation without the
written consent of City, and at City's discretion.
30.
31.
32.
33.
34.
35.
36.
That Transportation Agent shall indemnify, save and hold harmless the City, its agents,
employees and officers from any claim, demand, suit, loss, cost of, expense or damage
which may be asserted, claimed or recovered against or from City or City's agents,
employees or officers, by reason of any damage to property or person, including death,
sustained by any person whomsoever, which damage is incidental to, occurs as a result
of, or arises out of the negligent or wrongful act(s) of Transportation Agent, its drivers
and employees.
That, in the event that litigation shall be necessary for the enforcement of this agreement
on behalf of either party, then the prevailing party shall be entitled to reasonable attorney
fees and costs incurred in said litigation. Venue for said litigation shall be Palm Beach
County.
That Transportation Agent shall not discriminate against any person on the basis of race,
color, religion, ancestry, national origin, age, sex, marital status, sexual orientation or
disability in its hiring or contracting practices, or for any reason associated with this
agreement.
That this agreement alone sets forth all the covenants, promises, agreements, conditions
and understanding between the parties hereto. There are no covenants, promises,
agreements, conditions.or understandings, either oral or written between the parties other
than those herein set forth. No a. greement shall be binding upon the parties unless and
until it is reduced to writing and signed by both Transportation Agent and the City.
If any term or provision of tlfis agreement shall, to any ext~nt, be deemed invalid or
unenforceable, the remainder of this agreement shall be valid and shall be enforced to the
fullest extent of the law.
That this agreement shall be interpreted under Florida law.
That the City of Boynton Beach Department of Leisure Services unanimously has
selected Quality Transport Services, Inc. to provide Summer Day Camp Transportation
Services, and that Sharon Golden shall serve as the City's contact for the coordination
and selection of day camp transportation services, and that
of Quality Transport Services, Inc. shall serve
as Transportation Agent's contact.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed on the
day and year written above.
ATTEST:
Approved as to form
legal sufficiency:
a , . t.,; 1
Offi~ o[ t~ Ci~ A~o~F
· By:
2~.
i 'EEK 1
WEEK 2
WEEK 3
WEEK 4
WEEK 5 !
WEEK 6
WEEK 7
1999 SUMMER DAY CAMP TRANSPORTATION SCHEDULE
Day
Monday
Tuesday
Wednesday
Thursday
Friday
Date
June 14
June 15
June 16
June 17
June 18
Location
Camp Forest Park (Forest Park Elementary)
Kinder Kamp (Civic Center)
Camp Whispering Pines (Boat Club Park)
Camp Galaxy (Galaxy Elementary School)
Pioneer Play Camp (Poinciana Elementary School)
Monday
Tuesday
Wednesday
Thursday
Friday
June 21
June 22
June' 23
June 24
June 25
Camp Forest Park (Forest Park Elementary)
Kinder Kamp (Civic Center)
Camp Whispering Pines (Boat Club Park)
Camp Galaxy (Galaxy Elementary School)
Pioneer Play Camp (Poinciana Elementary School)
Monday
Tuesday
Wednesday
Thursday
Friday
June 28
June 29
June 30
July 1
July 2
Camp Forest Park (Forest Park Elementary)
Kinder Kamp (Civic Center)
Camp Whispering Pines (Boat Club Park)
Camp Galaxy (Galaxy Elementary School)
no bus needed
Monday
Tuesday
Wednesday
Thursday
Friday
July
July
July
July
5
6
7
8
9
(no camp)
Kinder Kamp (Civic Center)
Camp Whispering Pines (Boat Club Park)
Camp Galaxy (Galaxy Elementary School)
Pioneer Play Camp (Poinciana Elementary School)
Monday
Tuesday
Wednesday
Thursday
Friday
July
12
13
14
15
16
Camp Forest Park (Forest Park Elementary)
Kinder Kamp (Civic Center)
Camp Whispering Pines (Boat Club Park)
Camp Galaxy (Galaxy Elementary School)
Pioneer Play Camp (Poinciana Elementary School)
Monday
Tuesday
Wednesday
Thursday
Friday
July
July
July
July
July
19
20
21
22
23
Camp Forest Park (Forest Park Elementary)
Kinder Kamp (Civic Center)
Camp Whispering Pines (Boat Club Park)
Camp Galaxy (Galaxy Elementary School)
Pioneer Play Camp (Poinciana Elementary School)
Monday
Tuesday
Wednesday
Thursday
Friday
July
July
July
July
July
26
27
28
39
30
Camp Forest Park (Forest Park Elementary)
Kinder Kamp (Civic Center)
Camp Whispering Pines (Boat Club Park)
Camp Galaxy (Galaxy Elementary School)
Pioneer Play Camp (Poinciana Elementary School)
Destination
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
Holiday
TBA
Rapids Waterslide
Rapids Waterslide
Rapids Waterslide
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
TBA
~EK 8
Monday
Tuesday
Wednesday
Thursday
Friday
August 2
August 3
August 4
August 5
August 6
Camp Forest Park (Forest Park Elementary)
Kinder Kamp (Civic Center)
Camp Whispering Pines (Boat Club Park)
Camp Galaxy (Galaxy Elementary School)
Pioneer Play Camp (Poinciana Elementary School)
Rapids Waterslide
TBA
Rapids Waterslide
Rapids Waterslide
Rapids Waterslide
LOCATION ADDRESSES:
Pioneer Play Camp - Poinciana Elementary School
1400 N,W. 1st Street
Boynton Beach, FL 33435
369-7094
Camp Whispering Pines - Boat Club Park
U.S. 1 and N.E. 20~ Avenue
Boynton Beach, FL 33435
736-9372
Camp Galaxy - Galaxy Elementary School
461 W. BOynton Beach Blvd.
Boynton Beach, FL 33435
369-7090
Kinder Kamp - Civic Center
128 E. Ocean Avenue
Boynton Beach, FL 33435
375-6240
Camp Forest Park - Forest Park Elementary School
1201 S.W. 3ra Street
Boynton Beach, FL 33435
369-7056
Art Camp - Art & Activity Center
125 S.E. 2na Avenue
Boynton Beach, FL 33435
375-6235
CiO' of Boynton Beach
Risk Management Department
ATTACHMENT A
INSURANCE ADVISORY FORM
Under the terms and conditions of all contracts, leases, and agreements, the City requires appropriate coverages
listing the City of Boynton Beach as Additional Insured. This is done by providing a Certificate of Insurance listi'-ng
the CiD, as "Certificate Holder" and "The City of Boynton Beach is Additional Insured as respect to liability."
(NOTE.- An insurance contract or binder mm' be accepted as proof of insurance if Certificate is provided upbn
selection of vendor.) The following is a list of types of insurance required of contractors, lessees, etc., and the limits
required by the CID,: (NOTE: This list is not all inclusive, and the City resen, es the right to require
additional types of insurance, or to raise or lower the stated limits, based upon identified risk.)
TYPE (Occurrence Based Only)
MINIMUM LIMITS REQUIRED
General Liability
Commercial General Liability
Owners 8,: Contractor's Prot.
Liquor Liability
Professional Liability
Employees & Officers
Pollution Liability
Asbestos Abatement
Lead Paint Abatement
Broad Form Vendors
Premises Operations
Underground Explosion &.Collapse
Products Completed Operations
Contractual
Independent Contractors
Broad Form Property .Damage
Fire Legal Liability
Builder's Risk (Limits based on Project Cost)
General Aggregate
Products-Comp/Op Agg.
Personal & Adv. Injury
Each Occurrence
Fire Damage (any one fa-e)
Med. Expense (any one person)
1,000,000.00
1,000,000.00
l,ooo,ooo.oo
1,0001000.00
50,000.00
5,00O.00
Aul omobile Liability Any Auto
All Owned'Autos
Scheduled Autos
Hired Autos
Non-Owned Autos
PIP Basic
Intermodal
Gan :ge Liability Any Auto
Garage Keepers Liability
Exce ss Liability
! Umbrella Form
Combined Single Limit
Bodily Injury (per person)
Bodily Injury (per accident)
Properly Damage
Trailer Interchange
Auto Only, Each Accident
Other Than Auto Only
Each Accident
Aggregate
Each Occurrence
Aggregate
$1,000,000.00
to be determined
to be determined
to be determined
$ 50,000.00
$1,000,000.00
$ 100,000.00
$1,000,000.00
$1,000,000.00
to be determined
to be determined
Worker's Compensation
Employer's Liability
Statutory Limits
Each Accident $ 100,000.00
Disease, Policy Limit $ 500,000.00
Disease Each Employee $ 100,000.00
Otherl- As Risk Identified
i to be determined
1%/5 t IRiA NCFA DVISOR YYOR M02 Rc:'iscd 06'97