Minutes 08-04-03 M]iNUTES OF THE AGENDA PREVIEW CONFERENCE
HELD ]~N CONFERENCE ROOM C, WEST W:ZNG, CTI'Y HALL,
BOYNTON BEACH, FLOR/DA
ON MONDAY; AUGUST 4~ 2003 AT 4:00 P.M.
Present
Gerald Broening, Mayor
Mike Ferguson, Vice Mayor
Mack McCray, Commissioner
Carl McKoy, Commissioner
Absent
Ron Weiland, Commissioner
Kurt Bressner, City Manager
James Cherof, City Attorney
Janet Prainito, City Clerk
City Manager Bressner began the agenda preview at 4:03 p.m.
Commissioner McCray questioned why the Texaco sign item was not on the agenda. City
Manager Bressner explained that the sign is not legally allowed under our current code since it
is an off-premise sign. Therefore, the City Commission does not have the ability to approve it
unless they amend the code to allow off-premise signs. He felt that this would set a precedent.
Commissioner McCray said that the owner wanted to place a car wash sign on an existing sign.
City Manager Bressner explained that the car wash business is not on the same parcel as the
sign. The corporation that owns Texaco is not the same corporation that owns the car wash.
He said that he would prepare a full staff report for the Commission.
City Attorney Cherof agreed with the City Manager and said that there were many other
businesses that might want to enjoy the benefit of off-premise signs and this may be opening
the floodgates.
Mayor Broening commented that one of the conditions of getting the car wash approved was to
have two separate entities as owners, even though it was clear that they are partially jointly
owned.
Commissioner McCray still wanted the item on the agenda for discussion.
Commissioner McKoy felt that this may be an opportunity for the Commission to address
signage issues along this corridor.
City Manager Bressner will add this item to the agenda under New Business as a discussion
item. :It was reiterated that the only way to allow this would be to change the code.
Meeting Minutes
Agenda Preview Conference
BovntQn Bei~ch, FIQridp
AUQUSt 4, 2003
V. CONSENT AGENDA:
B.1. Award "CO-OP BULK QUTCKLTME," Bid #064-2821-03/3A, to CHEMTCAL LZME
COMPANY, zNC. in the amount of $1,694,862.96 (seven additional entities
participating) with an estimated annual expenditure of $129,316 for the City of
Boynton Beach Utilities Department
Vice Mayor Ferguson felt that the wording of B.1 was misleading. It was the consensus of the
Commission to change the wording so that the City's monetary amount would be listed first and
then state that this was a portion of the $1.6 million overall cost.
B.4. Award the bid for "TWO-YEAR CONTRACT FOR THE PURCHASE OF
UNZFORMS," Bid #062-1412-03/C.1D to SPECZAL PRODUCTS GROUP of Boynton
Beach, Florida, with an estimated annual expenditure of $250,000 - This bid is being
appealed to the City Commission by Martin's Uniforms (TABLED O/V
City Manager Bressner explained that the Commission would have to decide whether they want
to accept the condition that a Palm Beach County business be awarded the contract. If they
do, then we can go forward with the award of the bid. If the Commission does not accept the
condition, he recommended that all bids be rejected and that the item go out for bids again.
Because of the Commission's prior discussion, staff had endeavored to keep the contracts local.
Also, the service level of Martin's Uniforms was not as good as it should have been.
C.3. Proposed Resolution Re: Declaring the public necessity of acquiring
four parcels of property in the NE 7t~ to 10m Avenue stormwater project area for the
purpose of constructing a drainage/retention pond
City Manager Bressner explained that the City was not successful in negotiating the purchase of
the properties. He suggested that the Commission may want to pull this item for discussion at
the Commission meeting.
D.5. Serrano Beach (NWSP 03-010), Quarter mile west of Congress Avenue; north
of the L-28 Canal, south of Golf Road - Request for a new site plan approval for 47
zero lot line single family homes and related site improvements on a 9.74-acre site
in a proposed PUD
It was the consensus of the Commission to move this item from the Consent Agenda to the
Public Hearing portion and list it as C. 1 following the other items pertaining to Serrano Beach.
D(. CTrY MANAGER'S REPORT:
A. Discussion of Marina Development Agreement ('TABLED 0N$/20/03,)
City Manager Bressner told the Commission that there is a draft agreement being worked on
between the developers and the City to provide additional parking and resolve the parking
issues raised by the business owners. He requested that this item remain on the table.
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Meeting Minutes
Agenda Preview Conference
Bovnton Bei~¢h, FIQrid~
AuQust 4, 2003
X. FUTURE AGENDA I'rEI~IS:
A. Proposed Lease Agreement with Boynton Woman's Club (August 19, 2003)
City Manager Bressner explained that in order to make an informed recommendation to the City
Commission regarding whether to enter into a lease agreement, he needs an assessment of
what it will cost to make any needed modifications to the building, l:t will be necessary to have
an architect make this assessment and this has not happened yet. It was requested that the
date for this item be changed on the agenda to TBA.
D. Proposed Ordinance regarding granting to Florida Power & Light Company an
electric franchise agreement for the period of thirty years from the date of
acceptance (August 19, 2003)
The date for this future item was changed to September 2003.
F. Follow-up Meeting with CRA on Development Issues (August 2003)
City Manager Bressner said that he would set up a meeting between the Commission and the
CRA. The Commission wanted to discuss items such as budget issues, funding issues and the
length of time that someone can serve as the chairperson. The date for the follow-up meeting
was changed to September 2003.
G. Workshop Regarding Cemetery Options and Proposal by Cemetery Board to
Expand Cemetery West into Little League Park (Summer 2003)
The date for this item was moved to October 2003.
NEW BUSINESS:
City Manager Bressner suggested that the Commission consider the resolution regarding
Community Investment Funds before the items allocating funds. Therefore, the resolution
under Legal will be moved to New Business.
Mayor Broening requested that the following allocations from his Community :Investment Funds
be added to the agenda: $2,000 for the Carolyn Sims Annual Family Day Picnic, $5,000 for the
2003 School Curriculum Resource Program and $5,000 for School Supplies.
City Manager Bressner said that school supplies would not comply with the new resolution. The
beneficiaries of these supplies are individual students and he questioned whether the public
should be paying for that.
Mayor Broening commented that the language in the new resolution states "Public funds should
not be used to improve private property unless there is a clear public need, purpose and
benefit." He believed that there is a clear public need and benefit. The City has a record of
Meeting Minutes
Agenda Preview Conference
Bovnton Beach, FIQri;Ip
Au~u~ 4,200~
spending public dollars to support education. City Manager Bressner said that he would prepare
an agenda request for the Nayor.
Other
Commissioner McCray said that when he took the trip to China, he was referred to the Ethics
Committee because some of the citizens felt that the person who paid for his ticket should not
have done so. Commissioner McCray announced that the Ethics Committee in Tallahassee
made a ruling and the complaint was dismissed.
was announced that the Boynton Beach Little League team would be playing tonight in
Gulfport and the City would be sending a banner of support to them.
There being no further business to be discussed, the Agenda Preview meeting properly
adjourned at 4:38 p.m.
CiTY OF BOYNTON BEACH
A'I-I'EST:
Deputy City Clerk
(one tape - 8/7/03)
Commissioner