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R99-020RESOLUTION R99-~'~ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE Cl-I'Y OF BOYNTON BEACH, FLORIDA, AND LOCAL HOUSING INITIATIVES SUPPORT CORPORATION, FOR THE USE AND BENEFIT OF THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM; AND PROVIDING AN EFFECTIVE DATE, WHEREAS, the City of Boynton Beach has entered into an agreement with the United States Department of Housing and urban Development for a grant for the execution and implementation of a Community Development Block Grant Program in certain areas of the City of Boynton Beach, Pursuant to Title I of the Housing and Community Development Act of 1974, (as amended); and WHEREAS, certain City of Boynton Beach Citizen Participation Structures, the Commission of the City of Boynton Beach and Housing Opportunities Project for ExCellence, Inc,, desire to provide the activities specified in the attached Agreement; WHEREAs, the City of Boynton Beach wishes to engage Local Initiatives Support Corporation to implement such undertakings of the Community Development Block Grant Program, NOW, THEREFORE, BE IT RESOLVED BY THE C1'TY COMMZSS?ON OF THE CZTY OF BOYNTON BEACH, FLOR1'DA, THAT: Section 1. The City Commission of the City of Boynton Beach, ! II Florida does hereby authorize and direct the Mayor and City Clerk to execute an Agreement between the City of Boynton Beach, Florida and Local IniUatives Support Corporation, a copy of said Agreement being attached hereto as Exhibit "A". Section 2. This Resolution will become effective immediately upon passage. PASSED AND ADOPTED this /~; day of February, 1999. C~I-Y OF BOYNTON BEACH FLORID^ I~ayor Pro Tem Com~i~sioner Commissioner AGREEMENT BETWEEN THE CTFY OF BOYNTON BEACH AND LOCAr-~T'Z~ES SUPPORT CORPORA'I'ZON THIS AGREEHENT, entered into this day of , by and between the City of Boynton Beach, a political Subdivision of the State of Rodda, for the use and benefit of its Community Development Block Grant Program and Local. Housing Initiatives Support Corporation, ]rnc., a non-profit corporation duly organized and existing by virtue of the laws of the State of New York, having its principal office at 733 Third Ave, 8= Floor, New York, New York, :[0017, and its Federal Tax Identification Number as ~3-3030:~79 Whereas, The City of Boynton Beach has entered into an agreement with the United States Department of Housing and Urban Development for a grant for the execution and implementation of a Community Development Block Grant Program in certain areas of the City of Boynton Beach, pursuant to Title I of the Housing and Community Development Act of 1974, (as amended); And Whereas, certain City of Boynton Beach Citizen Partidpation Structures, the Commission of the City of Boynton Beach and Housing Opportunities Project for Excellence, [nc., desire to provide the activities spedfied in Part II of this contract; And Whereas, the City of' Beynton Beach desires to engage Local [nitiatives Support Corporation to implement such undertakings of the Community Development Block Grant Program. Now, therefore, in onsideration of the mutual premises and covenants herein contained, it Is agreed as follows: PART [ DEF~NZT~ON AND PURPOSE A. Definitions; 1) "City" means City of Boynton Beach 2) "CDBG" means Community Development Block Grant Program of the City of Boynton Beach 3) "CRD" means Division of Community Redevelopment 4) ~The Agency" means Local Initiatives Support Corporation 5) "CRD Approval" means the wr;-tten approval of the Director of Support Services or designee after a request or a report has been properly processed in accordance with the CRD Polities Procedures 6) "U.S. HUD" means the Secretary of the U.S. Department of Housing and Development or a person authorized to act on U.S. HUD behalf 7) "Low and Moderate [ncome Persons" means the definition set by U.S. HUD B. Puroose: The purpose of this Agreement is to state the covenants and conditions under which the Agency will implement the Scope of Services set forth in Part II of this Agreement. The benefidaries of a project ~mded under this Agreement must constitute a majority (51%) of Iow- and mederate-income persons. Page lof12 Florida. does hereby authorize and direct the Mayor and City Clerk to execute an Agreement be[wee~ the City of Boynton Beach, Florida and Local ]:nitiatives Support Corp-~ration, a copy of said Agreement being attached hereto as Exhibit "A". Section 2. This Resolution will become effectige immediately upon passage. PASSED AND ADOPTED this day of February, 1999. CI'I'Y OF BOYNTON BEACH, FLOR[DA Mayor .- Vice Mayor Mayor Pro Tem Commissioner City Clerk (Corporate Seal) Commissioner s:ca\reso\agreements\CDGB\Locai ~nrdaflves SCOPE OF SERVZCES The Agency shall, in a satisfactory-and p~per manner as determined by CRD, perforrh the tasks necessary to conduct the program outlined In the Work Program Narrative and Proposed Budget, Exhibit "A'; and submit invoices using the cover sheet in Exhibit "B'; both of which are attached hereto and made a part hereof. PART CoMPENSATZON, TZME OF PERFORMANCE, METHOD AND CONDITZONS OF PAYMENT A. Maximum Comoensation The Agency agrees to accept as full payment for eligible services rendered pursuant to this Agreement the actual amount of budgeted, eligible, and Manager or Support Services or designee-approved expenditures and encumbrances made by the Agency under this Agreement. Said service shall be performed in a manner satisfactory to CRD. In no event shall the total compensation or reimbursement to be paid hereunder exceed the maximum and total authorized sum of $50,000.00 for the period of October I, 1998 through September 30, 1999. Further budget changes within the designated contract amount can be approved in wriUng by the Manager of Support Services Director or designee at their discretion up to ten percent (:[0%) on a .cumulative basis of the contract amount during the contract period. Such requests for changes must be made in writing by the Agency to the Manager of Support Services. Budget changes in excess of this ten percent (:[0°/5) must be approved by the Commission of the City f Boynton Beach. b, 'lqme of Performance The effective date of this Agreement and all dghts and du~es designated hereunder are contingent upon the timely release of funds for this project in U.S. HUD Community Development Block Grant No.B-97- MC-t2-0043. The effective date shall be the date of execution of this Agreement or the date of release of' funds by U.S. HUD, whichever is later. The services of the Agency shall commence upon execution of this Agreement or receipt Of an Order to Proceed in writing from CRD, and shall be undertaken and completed in light of the purposes of this Agreement. In any event, all services required hereunder shall be completed by the Agency by September 30, 1999. C. Method of Payment; The City agrees to make payments and to reimburse the Agency for all eligible budgeted costs permitted by Federal, State, and City guidelines. [n no event, shall the CRy provide advance funding to the Agency or any Subcontractor hereunder. Requests by the Agency for direct payments or reimbursements shall be accompanied by proper documentaUon of expenditures and shall be submitted to CRD for approval n,o~.~!at~er than thirty (30) days after the date the indebtedness was incurred. Payment shall be made by f~ .~ty of Boynton Beach Rnance Department upon proper presentation of invoices and reports Page 2 of 12 approved the Agency and CRD. For purposes of this section, originals of invoices, receipts, or other evidence of indebtedness shall be considered proper documentation. In the case of direct payments, odginal invoices must be submitted-I~ ~RD.- Proof of payments to vendors must be subrhittecl in the form of cancelled checks paid invoices and delivery slips if applicable, proof of payment must be received if any additional funds are to be disbursed. When original documents cannot be presented, the Agency must adequately justify their absence, in writing, and furnish copies. Invoices shall not be honored if received by the City of Boynton Beach Rnance Department later than thirty (30) days after the expiration date of this Agreement, nor will any invoices be honored that predate the commencement date of this agreement. D. Conditions on which Payment is continqent' z) ]~mplementation of Project According to Required Procedures The Agency shall implement this Agreement in accordance with applicable Federal, State and Qty laws, ordinances and codes and with the procedures outlined in the CRD Polities, and amendments and additions thereto as may be made from time to time. The Federal, State and City laws, ordinances and codes are minimal regulations supplemented by more restrictive guidelines set forth in the C~D Polities and Procedures. No reimbursements will be made without evidence of appropriate insurance required by this Agreement on file with CRD in accordance with Part ~/, Section G of this Agreement. No payments will be made until the agency's personnel polides are approved by the Manager of Support Services or his designee 'CRD Director. No payments for multi-funded projects will be made until a cost allocation plan has been approved by the CRD Director or his designee and placed on file with CRD. Should a project receive additional funding after the commencement of this Agreement, the Agency shall notify CRD in writing within thirty (30) days of their notification by the funding source and submit an approved cost allocation plan within forty-five (45) days of said offldal notification. 2) Rnandal Accountability The City may have a finandal system analysis and an intemal fiscal control evaluation of the Agency by an independent auditing firm employed by the City or by the City [ntemal Audit Department at any time the City deems nece_<_<e_ry to determine the capability of the Agency to fiscally manage the project in accordance with Federal, State, and City requirements. 3) Subcontracts Any work or services subcontracted hereunder shall be specifically by written contract, written agreement, or purchase order and shall be subject to each provision of this A~jreement Proper documentation in accordance with City, State, and Federal guidelines and regulations must be submitted by the Agency to CRD and approved by CRD prior to execution of any subcont~ct hereunder. In addition, all subcontracts shall be subject to Federal, State, and Qty laws and regulations. None of the work or services covered by this Agreement, induding but not limited to consultant work or services, shall be subcontracted or reimbursed without the prior written approval of the CRD Director or his designee. Page 3 of [2 4) Purchasing All purchasing for services and goods, including capital equipment, shall be made by purchase order or by a written contract and in confoh~',~/-with-the procedures prescribed by the City of Boynton Beach urchasing Procedures Manual, Federal Management Qrculars A-I:~0 and A-122, incorporated herein by .'ference. 5) Reports, Audits and Evaluations Payment will be contingent on the receipt and approval of reports required by this agreement, the satisfact~)ry evaluation of the project by CRD and the City and satisfactory audits by the Intemal Audit Department of the City and Federal Government if required. All reports (monthly, bi-weekly, etc.) will be due within the time prescribed by this Agreement and the attachments hereto following the execution of this Agreement. 6) Additional CRD, CTTY and U.S. HUD Requirements CRD shall have the right under this Agreement to suspend or terminate payments until the Agency complies with any additional conditions that may be imposed by CRD, the City or U.S. HUD at any time. 7) Prior Written Approvals - Summary The following indudes, but is not limited to, activities that require the pdor written approval of the CRD Director or his designee to be eligible for reimbursement or payment: a) All subcontracts and agreements pursuant to this Agreement; b) All capital equipment expenditures of $1,000 or more; All out-of-town-travel (travel shall be reimbursed in accordance with the provisions of Rodda Statutes, Chapter 112.061); d) All change orders; and e) Requests to utilize uncommitted funds after the expiration of this agreement for programs described in Exhibit A. 8) Program Generated Income All income earned by the Agency from activities financed in whole or in part by CDBG funds must be reported to CRD. Such income would Indude, but not be limited to income from service fees, sale of commodities, and rental or usage fees. In addition to reporting said Income, the Agency shall report to CRD the procedure developed to utilize program income to offset project costs. If program income is used to extend the availability of services provided by the Agency through this Agreement, the prior written approval of the Manager of Support Services or his designee will be required. Accounting and disbursement of Program income Shall be consistent with the Procedures outlined in OMB Circulars A- ll0, and other applicable regulations incorporated herein by reference. 9) Salary Rates and Increases All rates of pay and pay increases paid out of CDBG funds, whether they be for the reason of merit or cost of living increase, are subject to CRD's prior approval. Pay rates and increases paid out of CDBG fupd~shall be consistent with the City of Boynton Beach's Personnel Department, and subject to prior ec' ished guidelines. Page 4 of 12 GENERAL CONDZT'~ONS A. ODDortunities for Residents and Civil Riqhts Comolia~.-: The Agency agrees that no person shall, on the grounds of race, color, mental or physical disability, national origin, religion or sex be excluded from the benefits of, or be subjected to discrimination under any aclJvity carried out by the performance of this Agreement. Upon receipt of evidence of such discrimination, the City shall have the dght to terminate this Agreement. To the greatest feasible extent, lower-income residents of the project areas shall be given opportunities for training and employment; and to the greatest feasible extent eligible business concerns located in or owned in substantial part by persons residing in the project areas shall be awarded contracts in connection with the project. B. OoDortunifies for Small, and Hinoritv/Women Owned Business In the procurement of supplies, equipment, construction, or services to implement this Agreement, the Agency shall make a positive effort to utilize small and minority/women-owned business enterprises as sources of supplies and services, and provide these enterprises the maximum feasible opportunity to compete for contracts to be performed pursuant to this Agreement. [n the maximum extent feasible, these small and minority/women-owned business enterprises shall be located in or owned by residents of the CDBG areas designated by the City of Beynton Beach in its Annual Consolidated Plan approved by U. S. HUD. At a minimum, the Agency shall comply with the Section 3 Clause of the Housing and Community Development Act of :1.968. At least 51 percent (51%) of the benefidades of a project funded through this agreement must be Iow- and moderate-income persons. Since the project is located in an entitlement dty, as defined by U.S. HUD, or serves benefidades dtywide, all of the benefidades assisted through the use of funds under this Agreement must reside in the City of Boynton Beach. The project funded under this agreement shall assist benefidades as defined above for the time pedod designated in Exhibit"A" of this Agreement. The Agency shall provide written verification of compliance to CRD upon CRD's request. D. .Evaluation and Monitorir~__ The Agency agrees that CRD will carry out pededic monitoring and evaluation activities as determined necessary by CRD or the City and that the continuation of this Agreement is dependent upon satisfactory evaluation conclusions. Such evaluation will be based on the terms of this Agreement, comparisons of planned versus actual progress relating to project scheduling, budgets, audit reports and output measures. The Agency agrees to furnish upon request to CRD, the City or City's designees and make copies or transcriptions of such records and information as is determined necessary by CRD or the City. The Agency shall submit on a morfohly basis, and at other times upon the request of CRD, information and status reports required by CRD, the City, or U.S. HUD on forms approved by CRD. Monthly Grantee Page $ of 12 Performance Reports 4949.2 (Activity Summary) and 4949.5 (Direct Benefit Activities) will be required. This information will include: (1) detailed information on the status of the proJect(s) and status of ~nds; (2) the number of clients's~-r~l--by c~nsus tracts; (3) the number of Iow-and moderate-income ersons; (4) radal breakdown; and (5) the number of female-headed households. In the event that this ;~reement should provide funds for capital improvements projects, the Agency shall be responsible for providing all necessary and pertinent information to CRD in order to allow for completion of Grantee Performance Reports. However, this exception shall apply only to capital improvements activities. E. Audits and Inspections At any time during normal business hours and as often as CRD, the City, U.S. HUD or the Comptroller General of the United States may deem necessary, there shall be made available by the Agency to CRD, the City, U.S. HUD or the Comptroller General for examination all its records with respect to all matters covered by this Agreement. The Agency will permit CRD, the City, U.S. HUD, or the Comptroller General to audit and examine all contracts, invoices, materials, payroll, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. The City will require, in accordance with OHB Circulars A-110, A-133 and other applicable regulations, the Agency to submit an audit by a Certified Public Account of the Agency's choosing, subject to CRD within one hundred and eighty (180) days after the expiration of this agreement. The cost of said audit should be borne by the Agency. The City will be responsible for providing technical assistance to the Agency, as deemed necessary by either party. F. Data Becomes City Prooerl~ reports, plans, surveys, information, documents, maps, and other data procedures developed, 3ared, assembled or completed by the Agency for the purpose of this Agreement shall become the property of the City without restriction, reservation or limitation of their use and shall be made available by the Agency at any time upon request by the City or CRD. Upon completion of all work contemplated under this Agreement, copies of all documents and records relating to this Agreement shall be surrendered to CRD, if requested. [n any event, the Agency shall keep all documents and records for three (3) years after expiration of this Agreement. G. Indemnification and Insuram~, The Agency recognizes that it is an independent Contractor and stipulates or implies no affiliation between itself and the City. The Agency shall indemnEy and save the City harmless from any and all claims, losses, damages and causes of actions which may arise out of the performance of this Agreement, induding costs and exl3enses for or on account of any or all suits actual or threatened. The Agency shall pay all claims and losses of any nature whatsoever in connection therewith including costs and attorney's fees, and shall defend all suits relating to this Agreement, and shall pay all costs and judgments which may result. ]~n particular, the Agency will hold the City harmless and will indemnify the City for funds which the City is obligated to refund the Federal Government arising out of the conduct of activities and administration of the Agency. The Agency's aforesaid indemnity and hold harmless obligations, or portions or applications thereof, shall apply to the fullest extent permitted by law, but in n?.~, ~ent shall they apply to liability caused by the negligence or willful misconduct of the City, its Page 6 of 12 respective agents, servants, employees or officers, nor shall the liability limits set forth in 768.28, Rorida Statutes, be waived. At all times during the terms of"tfi~-A-~greerhent, the Agency shall maintain in force Comprehensive General Uability Insurance, including coverage for personal injury, bodily injury, property damage and contractual liability to support the indemnification agreement COntained herein. Such insurance shall be in an amount of not less than $1,000,000.00 combined single limit, and coverage shall be evidenced by a Certificate of [nsurance, which must also provide documentation or workers compensation for your employees to statutory limits. Agency shall I)rovide for thirty (30) days notice of cancellation, non- renewal; or any adverse change in coverage. H. Maintenance of Effort' The intent and purpose of this Agreement is to Increase the availability of the Agency's services. This · Agreement is not to substitute for or replace existing or planned projects or activities of the Agency. The Agency agrees to maintain a level of activities and expenditures, planned or existing, for projects similar to those being assisted under this Agreement which is not less than that level existing prior to this Agreement. I. Conflict of Interest The Agency agrees to abide by and be govemed by Office of Management and Budget Circulars A*llO p.ursuant to conflict of interest. Said circulars are attached hereto and incorporated by reference herein. The agency further covenants that no person who pre~endy exerdses any functions or responsibilities in connection with the CDBG Project, has any personal flnandal interest, direct or Indirect, in the activities provided under this agreement which would conflict in any manner or degree with the performance of this Agreement and that no person having any conflict of intarest shall be employed by or subcontracted by the Agency. Any possible conflict of interest on the part of the Agency or its employees shall be disdosed in writing to CRD provided, however, that this paragraph shall be interpreted in such a manner so as not to unreasonable impede the statutory requirement, that maximum opportunity be provided for employment of and partidpaUon of lower-income residents of the project target ama. Agency shall cooperate with CRD in informing the appropriate CDBG Citizen Partidpation Structures, including the appropriate Area Committees, of the activities of the Agency in carrying out the provisions of this Agreement. Representatives of the Agency shall attend meetings of the appropriate Committees and Otizen Partidpation Structures upon the request of CRD or the City. All facilities purchased or constructed pursuant to this Agreement should be dearly identified as to funding source. The Agency will indude a reference to the flnandai support herein provided by City of Boynton Beach and/or HUD in all publications and publldty, lrn addition, the agency will make a good faith effort to recognize City's support for all acflviUes made possible with fund available under this agreement. Page 7 of 12 L. Contract Document5 The following documents are herein incorporated by reference and made part hereof, and shall constitute and be referred to as frae i:6n-tract;-and all of said documents taken as a whole c6nstituta the ~ntract between the parties hereto and are as fully a part of the contract as if they were set forth ~rbatim and at length herein: 1) This Agreement including its Exhibits 2) Office of Management and Budget Circulars A-110, A-122 and A-133 3) ~fle VI of the Civil Rights Act of 1964, Age Discrimination Act of 1964, Age Discrimination Act of 1975, and Title [~ of Title VI of the Civil Rights Act of 1964, Age Discrimination the Americans With Disabilities Act of 1990 4) Executive Orders 11246, 11478, 11625, 12432, ~he Davis Bacon Act of 1988 and Section 109 of the Hosing and Community Development Act of 1974 5) ExecuUve Orders 11063, 12259, 12892, the Fair Housing Act of 1988 and Section 109 of the Housing and Development Act of 1974 6) Rodda Statutes, Chapter 112 7) City of Boynton Beach Purchasing Ordinance 8) Federal Community Development Block Grant Regulations (24 CFR Part 570), as amended 9) The Agency's Personnel Polities and Job Descriptions 10) The Agency's Incorporation Certificate and Articles of ~ncorporation 11) The Agenb/'s by-laws 12) The Agency's Certificate of Insurance and Bonding 13) Current list of the Agency's Officers and members of Board of Directors 14) Proof of Agency's 501©(3) certification ~om Internal Revenue Service (IRS). NI of these documents are filed and will be maintained on file at the office of Community Redevelopment. One (1) copy of the contract documents I through 8 will be furnished to the Agency by CED. 1terns 9 through 14 above shall be transmil/:ed to CED by the Agency M. Term/nation . In the event of termination for any of the following all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports prepared and capital equipment secured by the Agency with CDBG funds under this Agreement shall be retumed to r the City of Boynton Beach. In the event of termination, the Agency shall not be relieved of liability to the Oty for damages sustained by the City by virtue of any breach of the Agreement by the Agency, and the Ob/may withhold any payment to the Agency until such time as the exact amount of damages due to the Ob/from the Agency is determined. 1) Termination for Cause If through any cause the Agency shall fail to fulfill in a timety and proper manner its obligations under this Agreement, or if the Agency shall violate any of the covenants, agreements, oi' stipulations of this Agreement, the City shall thereupon have the right to terminate this Agreement or suspend payment in whole or part by giving written notice to the Page 8 of 12 Agency of such termination or suspension of payment and spedfy the effective date thereof, at least five (5) working days before the effective date of termination or suspension. 2) Termination for Conve~rit~ -~ - At any time during the term of this Agreement, either party may, at its option and for any reason, terminate this Agreement upon ten (10) WOrking days written notice to the other party. Upon termination, the City shall pay the Company for services rendered pursuant to this Agreement through and induding the date of termination. 3) l'n the event the grant to the City under Title ! of the Housing and Community Development Act of 1974 (as amended) is suspended or terminated, this Agreement shall be suspended or terminated effective on the date U.S. HUD spedfles. N. Severability of Provisions Zf any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby if such remainder would then continue to conform to the terms and requirements of applicable law. O. Leveraqing The Agency agrees to seek additional supportive or replacement funding from at least two (2) other funding sources. This will allow, to the greatest extent possible, the leveraging of U.S. HUD funds. Proposals to other agendes will be made in writing and a copy of such provided to CRD. The City may, at its discretion, amend this Agreement to conform to changes required by Federal, State, County, or U.S. HUD guidelines, directives and objectives. Such amendments shall be incorporated by written amendment as part of this Agreement and shall be subject to approval by the Oty of Boynton Beach Commissioners. Except as otherwise provided herein, no amendment to this Agreement shall be binding on either party unless in writing, approved by the City Commission and signed by both parties. Q. Notice All notice required to be given under this Agreement shall be sufficient when delivered to CRD at its office at :~00 E. Boynton Beach Blvd, Boynton Beach, Rorida, 33435, and to the Agency When delivered to its office at the address listed on Page One of this Agreement. R. !ndeoendent Contractor Except as duly noted in Part ]]2, Section 7(f), the Agency agrees that, in all matters relating to this Agreement, it will be acting a an Independent contractor and that its employees are not CEy of Boynton Beach employees and are not subJect to the City Provisions of the applicable to City employees relative to employment compensation and employee benefits. As provided in F.S. 287.132-133, by entering into this contractor or performing any work in furtherance hereof, the contractor certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. F.S. 287.133(3)(a) requires this notice. Page 9 of 12 T. Counterparts of This AGreement This Agreemenl~ consis'dng of terT~-lb~e~um~rated pages and the exhibits referenced hereirJ, shall be :ecuted in two (2) counterparts, each of which shall be deemed to be an original, and such unterparts will constitute one and the same instrument. WTI'NESS our Hands and Seals on the day of 1999. ATTEST: SUZANNE KRUSE, CMC/AAE CITY CLERK, CTTY OF BOYNTON BEACH, FLOR[DA PoliUcal Subclivision of the S~ate of Rorida BY: DEPUTY CLERK BY: NAYOR LOCAL ZNTITAT'WES SUPPORT CORPORATION By: By: .... (CORPORATE SEAL) Page 10 of 12 LOCAL ]~NIT/TIVES SUPPORT CORPORATION EXHZBI'r A ...... w _ W~RK NARRATIVE The Agency agrees to: Ao Bo Co Fo Serve as Project Manager and Fiscal Agent by coordinating the implementation of the related activities of three buildem/contra~cors and two community development corporations that will deliver services. Coordinate the marketing of the program and the recruitment of twenty unemployed or underemployed participants (individuals)and employment opportunities of at least five individuals. Develop work plan and conduct two strategic planning sessions for all agendes involved in ~he program. Provide five training and orientation sessions for both implementing agendes and program partidpants. Provide up to 712 hours of direct technical assistance and project tracldng to all implementing agendes. Approve all requests for reimbursement prior to submission to the City of Boynton Beach. Report the receipt of any income earned by the Agency to the CRD Coordinator within ~ve (5) workir~g days before the receipt of the income. Any income earned by the Agency will be considered program income and will be subject to CRD and U.S. HUD regulations and this Agreement. The City Agrees to: Ao Provide up to $50,000 in funding as follows: SUpends for parfidpants ...................................................................... $22,000 (20 participants at $55.00 per week for 20 weeks) Transportation and miles (20 partidpants at 72 miles per ........................$7,488 week per participants for 20 weeks at .26/; per mile) Marketing & Promotion (2 newspaper ads, flyers, etc.) ............................. $2,000 Technical Assistance and project de/ivery Costs payable to LISC ($26.00 per hour for 712 hours) ........................... $18,512 Provide technical assistance to ensure compliance with CRD, U.S. HUD and applicable Federal, State and City regulations to this Agreement. Provide overall administration and coordination activities to ensure that planned activities are completed in a Umely manner. Monitor the agency at any time during the term of this Agreement. Visits may be scheduled or unscheduled as determined by CRD, be conducted by CRD staff or its contractor, and will ensure compliance with U.S. HUD regulations, that planned activities are conducted in a timely manner and verify the accuracy of reporting to CRD on program activities. Pa~e 11 of 12 LOCAL ZNZTLa,'IZVES SUPPORT CORPORA'rZON EXH/'BI'r B LETTERHEAD STATZONERY Octavia S. Sherrod, Community Development Coordinator Division of Community Redevelopment City of Boynton Beach P~ O. Box 310 Boynton Beach, Florida 33425-0310 From: [Name of Sub-grantee] [Address] ['relePhone] Subject: INVOICE REIMBURSEMENT Attached, you will find Invoice # , requesting reimbursement in the amount of $ . The expenditures for this invoice covers the period [date] through [date]. You will also find attached back up, original documentation relating to the expenditures being Involved. ROVED FOR PAYMENT Page 12 of 12