R03-173RESOLUTION NO. R03- 1"/3
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING EXECUTION OF AGREEMENTS
WITH THE AREA AGENCY ON AGING PALM BEACH
TREASURE COAST, INC. AND THE STATE OF FLORIDA
DEPARTMENT OF HEALTH, TO PROVIDE INFLUENZA
VACCINATIONS FOR A SPECIFIC TARGET GROUP OF
BOYNTON BEACH SENIOR CITIZENS; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, recognizing the significant number of seniors who may not have access
critical immunizations, the Fire Rescue Departments has agreed to join a countywide
initiative to provide Senior Citizens with influenza and pneumococcal vaccinations; and
WHEREAS, the vaccinations will be provided to the seniors free of charge at a
thin the city limits and Fire Rescue personnel will provide the personnel necessary
to process the paperwork and administer the injections; and
WHEREAS, the City Commission of the City of Boynton Beach deems it to be in the
best interests of the citizens of the City of Boynton Beach to enter into Agreements with the
Area Agency on Aging Palm Beach Treasure Coast, Inc., and the State of Florida Department
of Health, which will allow our Fire Rescue Department to become participants in a Palm
Beach County health initiative entitled "Senior Immunization Project 2003".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach hereby authorizes
directs the execution of Agreements with the Area Agency on Aging Palm Beach
Treasure Coast, Inc., and the State of Florida Department of Health, which will allow
our Fire Rescue Department to become participants in a Palm Beach County health
initiative entitled "Senior Immunization Project 2003". Copies of the agreements are
S:\CA\RESO~Agreements\Vaccinations for Seniors 101503.doc
attached hereto.
Section 2. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this ~ ~ day of October, 2003.
CITY ~ BOY~.3~N BF_fACH, FLORIDA
ations for Seniors 101503.doc
MEMORANDUM OF AGREEMENT
ADULT IMMUNIZATION SERVICES
This Memorandum of Agreement is entered into between the State of Florida, Department of
Health, Palm Beach County Health Department, hereinafter referred to as the "Health
Department," and the City of Boynton Beach hereinafter referred to as the "City."
THE PARTIES AGREE:
II.
The Health Department Agrees:
A. To provide training for the Adult Immunization Initiative to the City Paramedics.
B. To provide Public Health Nurses who will assist in organizing flu and pneumococcal
services to the low-income, largely minority, senior population.
C. To provide Public Health Nurses who will do problem solving and answer technical
questions as needed by Phone.
D. To provide a list to the City of those Paramedics that have successfully passed the
training.
The City Agrees:
me
To assign paramedics who will provide immunization services. Each assigned
paramedic must have successfully completed the Health Department adult
immunization training and received a passing grade on the final test.
To assess each client's need for the vaccine by using a screening questionnaire
supplied by the Health Department. The screening questionnaire will assist the
paramedics to assess each client's health status, allergies, and reactions to previous
immunizations.
To administer to each client the correct vaccines utilizing the correct routes, sites, and
doses according to established Health Department and CDC protocols.
To document immunization actions on the immunization card, or approved consent
form and on the Client Immunization Record Card or other approved form.
To be responsible for proper storage and handling of the vaccine and to adhere to
vaccine storage and handling requirements during transportation of the vaccine and at
the community site.
To be responsible for acquiring and picking up the vaccines at Health Care Pharmacy
Distribution Center.
III.
Ge
To be responsible for supplies needed for vaccine administration such as syringes
sharps containers, alcohol wipes and gloves and supplies needed for vaccine storage
at outreach sites such as coolers and ice packs.
To adhere to the Health Department's established Courtesy Standard, which states:
"Treat customers, the public, and staff with courtesy, respect, and dignity and present
a positive public image."
I. To refer to the Public Health Nurse questions that may require more in-depth
immunization knowledge or problem solving.
J. To be responsible for scheduling sites and working with site coordinators.
A schedule of planned outreach sites including dates and times will be given to the
Health Department's Immunization Program Coordinator two weeks in advance of
when the outreach is planned. This information will enable coordination of activities
with the Health Department and Palm Beach County Adult Immunization Coalition.
Ce
To be fully responsible for the negligent acts or omissions or intentional acts of
paramedics they employ who are participating in the immunization initiative and to
ensure that appropriate professional and liability insurance coverage is maintained for
the paramedics. Nothing herein shall be construed as a waiver of sovereign immunity
wherein sovereign immunity applies.
The City shall maintain confidentiality of all data, files, and records including client
records related to the services provided pursuant to this agreement and shall comply
with state and federal laws, including, but not limited to, sections
384.29,381.004,392.65 and 456.057, Florida Statutes. Procedures must be
implemented by the City to ensure the protection and confidentiality of all
confidential matters. These procedures shall be consistent with the Health
Department Information Security Policies, 1999-2000, as amended, which is
incorporated herein by reference and the receipt of which is acknowledged by the
City upon execution of this agreement. The City will adhere to any amendments to
the Health Department's security requirements provided to it during the period of this
agreement. The City must also comply with any applicable professional standards of
practice with respect to client confidentiality.
No
HIPAA. Where applicable, the City will comply wit the Health Insurance Portability
Accountability Act as well as all regulations promulgated thereunder (45CFR Parts
160, 162, and 164).
The City and the Health Department Mutually Agree:
A. Effective and Ending Dates
This Agreement shall become effective on the date on which both parties
have signed the Agreement. It shall end on March 1, 2008.
B. Termination
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i. Termination at Will
This Agreement may be terminated by either party without cause upon no
less than thirty (30) calendar days notice in writing to the other party
unless a lesser time is mutually agreed upon in writing by both parties.
Said notice shall be delivered by certified mail, return receipt requested, or
in person with proof of delivery.
ii. Termination for Breach
This Agreement may be terminated for either party's non-performance
upon no less than twenty-four (24) hours notice in writing by the non-
breaching party. Waiver of breach of any provisions of this Agreement
shall not be deemed to be a waiver of any other breach and shall not be
construed to be a modification of the terms of this Agreement.
C. Indemnification
The Health Department as a state agency agrees to be fully responsible to the limits
set forth in Section 768.28 F.S. for its own negligent acts which result in claims or
suits against the Health Department arising out of this contract, and agrees to be liable
to the limits set forth in Section 768.28 F.S. for any damages proximately caused by
said acts or omissions. The City agrees to be fully responsible to the limits set forth
in Section 768.28, F.S., for its own negligent acts which result in suits or claims
against the City arising from this contract, and agrees to be liable to the limits set
forth in Section 768.28, F.S., for any damages proximately caused by said acts or
omissions.
D. Relationship
Nothing herein shall create or be construed to create an employer-employee, agency,
joint venture, or partnership relationship between the parties.
E. Renegotiation or Modification
Modifications of provisions of this Agreement shall only be valid when they have
been reduced to writing and duly signed by both parties.
F. Official Representatives
i. For the Health Department:
Name:
Title:
Organization:
Mailing Address:
Telephone/Fax:
E-mail:
Barbara M. O'Malley, R.N.B.L.S.
Senior Community Health Nursing Supervisor
Palm Beach County Health Department
1050 15th Street West, Riviera Beach, FI.33404
(561) 840-4568/(561) 845-4496
barbara_o'malley~doh, state, fl. us
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ii.
For the City:
Name:
Title:
Organization:
Mailing Address:
Telephone/Fax:
E-mail:
Mike Landress
Chief
City of Boynton Beach
(561)742-6337 /
landressm~ci.boynton-beach.fl.us
Name:
Title:
Organization:
Mailing Address:
Telephone/Fax:
E-mail:
City of Boynton Beach
G. All Terms and Conditions Included
This Agreement contains all the terms and conditions agreed upon by the parties.
There are no provisions, terms, conditions, or obligations other than those contained
herein, and the Agreement shall supersede all previous communications,
representations, or agreements, either verbal or written between the parties. If any
term or provision of the Agreement is found to be illegal or unenforceable, the
remainder of the Agreement shall remain in full force and effect and such term or
provision shall be stricken.
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SIGNED BY:
NAME:
TITLE:
DATE:
IN WITNESS THEREOF, the parties hereto have caused this 5 page Agreement to be executed
by their undersigned officials as duly authorized.
CITY OF BOYNTON BEACH / STATE OF FLORIDA
DEPARTMENT OF HEALTH
PALM BEACH COUNTY HEALTH DEPARTMENT
C!TyKURTMANAGERBRESSN ER ]NA M~9~l. ga n Mafi'e'Malecki, MI), i~/1PH, FACPM
City Manager B0¥NTON BEACH, FLI TITLE: Director
CITY OF BOYNTON BE0, CH
TITLE: City Clerk
DATE: t D-~O -03
CITY OF BOYNTON BEACH
NAME:. DPt o~-O
TITLE)/~, ity Attorney
DATE:- /0/"~0/0
-5-
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Jeb Bush
Governor
John O. Agwunobi, M.D., M.B.A.
Secretary
November 10, 2003
Mike Landress
Chief
City of Boynton Beach
100 East Boynton Beach Blvd.
Boynton Beach, FL 33435
Re:
Transmittal of Fully Executed Adult Immunization Memorandum of
Agreement
Dear Mr. Landress:
Enclosed is the signed original of the subject document. The term of the document is
understood to be October 30, 2003 and shall end March 1, 2008.
Please feel free to contact me at (561) 840-4522 if there are any questions concerning
this correspondence.
Sincerely,
Lee R. Petereit
Contract Administration
Encl.
CC~
B. O'Malley
file
Palm Beach County Health Department · 1050 West 15th Street, Riviera Beach, FL 33402
c:\temp\agtn2ex5.doc
· tR, o3-1' .3
MEMORANDUM OF AGREEMENT
This Memorandum of Agreement-dated 0~To~r ~ J 2003 is between Area
Agency on Aging Palm Beach Treasure Coast, Inc. (hereinat~er referred to as AAA)
and the City of Boynton Beach, (hereinafter referred to as City).
In consideration of the mutual promises and covenants herein contained, the parties agree
as follows:
Terln
This Memorandum of Agreement shall be for the period of September 1, 2003 through
March 1, 2006.
Services:
1. The City agrees to provide 250 influenza vaccinations and 60 pneumococcal
vaccinations to individuals, who present at the host sites approved by the Senior
Immunization Advisory Committee site selection team that are within the City's
service boundaries. AAA will notify the City at least two weeks in advance of the
date, time and location of each site. The immunizations will be given each year
starting October 1st.
2. The City will provide copies to AAA of the Client Registration Form, with all
personal identifiers removed, on the 15* of each month that immunization are
provided, beginning November 15th.
3. The City will pick up vaccinations fi-om the Health Care District (HCD) Pharmacy
distribution center in West Palm Beach, (at no cost to the City) and store any unused
vaccine as recommended by the manufacturer.
4. The City will keep a record of the number of dosages checked out each day and the
number of dosages used at each site. This information will be provided to AAA on
the 15ta of each month beginning November 15th.
Compensation
1. $100.00 for stipends to Fire Rescue personnel for influenza immunization training
for up to 10 personnel, based on approval of the AAA.
2. $200.00 stipend for supplies.
AAA will provide funding for two coolers with ice packs and thermometers to the
City. This will be used in transporting vaccinations to the host sites. The coolers will
become the exclusive property of the City upon termination of this Memorandum of
Agreement or returned to HCD Pharmacy.
The City will be issued a check issued a cheek in an amount determined by the number of
personnel trained, within thirty days of the execution of this Memorandmn of Agreement.
Termination/Extension
This Memorandum of Agreement is subject to termination, prior to its expiration, upon either
party delivering to the other party written notice of intention to terminate this Memorandum of
Agreement, which will become effective immediately thereafter, or, later upon written mutual
agreement of the parties. This Memorandum of Agreement may be extended beyond the initial
period upon written mutual agreement of the parties.
Governing Law
This Memorandum of Agreement will be interpreted and construed in accordance with and
governed and enforced by the laws of the State of Florida.
Whole Memorandum of Agreement
This Memorandum of Agreement constitutes the sole and exclusive understanding and agreement
between the parties with respect to the subject matter hereof, and shall not be modified except in
writing by the parties.
In Witness thereof, the parties have executed this Memorandum of Agreement.
City o~ Boy'ton Beach
City Manager
Date
Signed by:
P~alma Agency on Aging,
!
D~te
Beach Treasure Coast, Inc.
Kasha Owers, Chief Operating Officer
City of Boynton Beach
City Clerk
City of Boynton Beach
City Attorney
Date