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Minutes 12-19-03MTNUTES OF THE CAPTFAL TMPROVEHENT PRO3ECT WORKSHOP HELD TN COHHZSSI'ON CHAHBERS, BOYNTON BEACH, FLORIDA, ON FRIDAY, DECEHBER 19, 2003 AT 9:00 A.M. Present Jerry Taylor, Mayor Mike Ferguson, Vice Mayor Bob Ensler, Commissioner Mack McCray, Commissioner Carl McKoy, Commissioner Kurt Bressner, City Manager .]ames Cherof, City Attorney .]anet Prainito, City Clerk Mayor Taylor called the meeting to order at 9:05 a.m. He explained that the meeting was to discuss capital improvement projects. Mayor Taylor requested that anyone from the public who wished to speak to come forward. Herb Suss, 1711 Wood Fern Drive, hoped that the Commission could find funds to go through with the Library expansion. The Library is a necessity and he requested that it be placed high on the agenda. Doris 3ackson, President of Poinciana Heights Association, said that the Wilson Recreation Center and the Wilson Pool go hand-in-hand. She wanted the pool upgraded. Tt is where children are trained to swim at an early age. She requested that the Commission consider these projects. Betty Pierce, Chair of the Recreation & Parks Board, reported that the Board's priorities were the Senior Center expansion, the Wilson Center, Park and Pool, Tntracoastal City Clubhouse and 3aycee Park. Bill Orlove, Vice Chair of the RecreaUon & Parks Board, explained that the Board's next priorities for the CTP projects were the Greenways/Bikeway project and the Old High School. This building has a lot of opportunities. Tt could be used for projects for adults and children without putting an addition on the Art Center. Valerie Pleasanton, Chair of the Library Board, requested funding for the Library project. She was disappointed that the bond did not pass. The Library is a priority for all ages, all education levels and all income levels. [t is a safe place for children after school. ]:t is a place where kids can do team and internet projects for school. The project has been planned for three years and is ready to go now. Rev. Clarence Ellington, R.M. Lee Center, was representing citizens who reside in the Heart of Boynton. He recognized that the City Commission has a difficult job with priorities. The Wilson Center and Pool are at the top of the list of these citizens. Dr. David Zimet, Executive Director of the Boynton Beach Faith Based Community Development Corporation, has been to several of the planning meetings for the Wilson Center and has spoken with community members. They would like the City to move forward with the Wilson Center and the Wilson Pool. :It is a true gathering place and center for the community. Meeting Minutes CZP Workshop Bovnton Beach, Florida December 19, 200~ David Fellows, 638 NE 9u' Avenue, is the Vice President of INCA. He was very impressed with Visions 20/20 and the idea of everyone moving ahead together. He lobbied very hard for the bond issue. He felt that there is a tremendous need for the Art Center, the Senior Center, the Wilson Center and Pool and the Library. Greenways are very attractive to the community. He liked the idea of expanding the Old High School. The main reason he supported the bond issue was because he believes if we invest money in infrastructure, it will help increase the tax base in the City. No one else in the audience wished to speak. Mayor Taylor explained that if the Commission could approve everything, it would total close to $72M. The City has approximately $26M - $9M in cash and $17M it could borrow without a referendum. The Commission must make decisions based on priorities to the community. When spending taxpayers' money, he felt that projects must help the most people in the community. Commissioner McCray realized the Commission has difficult decisions to make. He said that he would base his decisions on how long projects have been waiting to get done. The Wilson Center was built in 1960 and Wilson Pool is a disgrace. Streets in the area need to be upgraded. He wants a fire station in District II also. He felt that District II has long been neglected and that it was high time that the citizens in that District see returns on their tax money. He said that when Mayor Taylor ran for office, he had heard that he was anti-growth. Commissioner McCray wanted to make sure that he was not anti-growth and that the Commission is here to move the City forward. Mayor Taylor responded that he did not know where Commissioner McCray heard that he was anti-growth because he has worked very hard to bring growth to this community and increase the tax base. As the City grows, he wants to take care of the people who are already here. Vice Mayor Ferguson did not think that the Commission should spend the entire $26M in available funds. At the same time, there are significant space needs. He explained that he had put together seven points as possible options for the near future, including some items not on the wish list. They are: Complete three new fire stations and a substation - estimated cost is 0 because of the fire assessment Move Police and Communications and possibly 1TS to an alternate location outside of the downtown area - would not necessarily involve any costs - perhaps assessment like fire or some grants Combine expanded Senior Center with the Woman's Club and add parking at existing location - estimated cost $3M Meeting Minutes CTP Workshop Bovnton Beacht Fl~ri~Jp December 19, 200:3 4. Complete reconstruction of Wilson Center and Park and the Palmetto Greens Park and make repairs to Wilson Pool at this time - $2.2M 5. Government Center a. Keep City Hall as is and build parking garage across street to the south to serve City Hall, the Old High School and the Children's Museum - $1.8M b. Refurbish Old High School for civic center, meeting spaces, offices, performing arts - $3M c. Tear down Civic Center and use for surface parking- $1M d. Expand Art Center - $1.2M e. Expand Library with referendum funds - no cost 6. Purchase Jaycee Park - estimated $1.ZtM 7. Allot Greenway funds - estimated $1M For the more distant future, he suggested the following: 1. Intracoastal Park Building - $1.9M 2. Meadows West/Nautica Sound Park - $0.6M 3. C~uantum District Park - $3.8M 4. Southwest Community Park - $2M 5. Southeast Neighborhood Park - $0.4M 6. Wilson Municipal Pool - $1.ZtM Vice Mayor Ferguson noted that the Fire station was covered by the fire assessment, the Police facility might be covered by a special assessment, the parking garage south of City Hall would contain room for approximately 150-160 cars and the surface parking at the old Civic Center would accommodate between 250 and 300 cars. City Manager Bressner explained that there were four items that need to be addressed today - what does the community want, what are the Commission's priorities, how much cash do we have and how much do we need to borrow and when. Mayor Taylor said that his priorities were as follows: 1. The Library that serves the entire community 3 Meeting Minutes CTP Workshop Bovnton Beach, Florida December 19, 2003 2. The Wilson Pool and Recreation Center that is long overdue Intracoastal Park City Club as it was a commitment made to the community a long time ago 4. The Old High School 5. 3aycee Park 6. Expanded parking He knows that the Art Center touches a lot of people but he thought that if the High School was refurbished, some of the Art Center programs could be incorporated into it. He felt that the greenways were important but they are not his highest priority and developers could pay for some of that. The Senior Center is functional at this point. His goal with the Senior Center was to take care of the seniors in Boynton Beach. Although it attracts people outside of the City, it is not his interest to encourage that. He felt that perhaps money for that expansion could be found in another way. Possibly someone would want it named alter them. Commissioner McCray was in agreement with Mayor Taylor. WestTNautica Sound Park and Nautica Park. He would add Meadows City Manager Bressner explained that the residents of Nautica and Nautica/Sound made it clear that they were not in favor of any active recreation in their area. However, the Nautica property that is on the west side of Lawrence Road, near the intersection of Miner Road, has received favorable comments from the residents in the area. The County needs property for stormwater runoff from the Lawrence Road project and they are willing to work with the City. They would build the retention basin and the City would put some limited recreational activities around there. That would be substantially paid for by the County. Mayor Taylor concurred with Vice Mayor Ferguson as far as not wanting to spend down to the bottom line. He would like to keep some in reserve. The projects that the Mayor talked about could be accomplished and still leave $5-$6M of bonding capacity. Commissioner McKoy concurred with what Commissioner McCray said. He felt that they needed to look at the life span of some of the projects and should consider how long they have been on the books to get done. If a project has been on the table for ten years, it should come to the top of the list. His priorities are the Wilson Center, Wilson Park and the Wilson Pool that are long overdue. Also on his list are the Library, the Senior Center and the Greenways/bikeways. He had a concern regarding leaving Meadows/Nautica Sound vacant. Mayor Taylor asked him how he felt regarding the Old High School. Commissioner McKoy said that he was still considering it. 4 Meeting Minutes CTP Workshop Bovnton Beach, Florida December :LC), 2003 Vice Mayor Ferguson said that on his A list, he had Jaycee Park, the Wilson Center and Wilson Park, the High School repair, land for greenways, the Senior Center, the Art Center, Palmetto Greens Park and Nautica Park. If the Commission wants to go further, his next priorities are the Library, Public Works and the Wilson Pool. Commissioner Ensler explained that part of his consideration was that when the last plan was put together by the prior Commission, they did not have the information about the potential uses of the Old High School. He thought that was very important. The Old High School could be used for the Art Center. It could also be used for Senior Center needs. Civic Center needs could be used there as well. Had the prior Commission had this information, they may have set different priorities. He felt that this was an opportunity for the Commission to consider the Old High School and see how it fits in to meeting the needs of the community plus providing an anchor for the downtown. Commissioner Ensler's listed his priorities, which were: All of the Wilson Park items, including the Wilson Center, the Wilson Park ]~mprovements and the Wilson Pool and another $200,000 for the Wilson parcels - cost to City is $3,827,000 and there is $1M of outside funding The Old High School - cost to the City of $300,000 with potentially $3.9M coming from outside funding 3. Jaycee Park - cost to City is $1.1M with $3.3M from outside the City 4. Southeast Park - $401,000 cost to the City and $200,000 from outside the City Library - $6.6M with hopefully a $500,000 grant. To try to stay within boundaries of fiscal responsibility, the Library furnishings could be deferred to next budget and use the $500,000 for other things. 6. Nautica Park - $99,000 cost to the City and $300,000 from outside He also felt that it was important to have the implementation design for the municipal complex completed as quickly as possible. Parking needs could then be addressed. Wilson Center City Manager Bressner confirmed with the Commission that the Wilson Center made everyone's "A" list. Wilson Pool Regarding the Wilson Pool, he heard refurbish from some Commissioners and others said to replace the pool. Staff estimated that the cost of refurbishment would be approximately $3~,0,000. That would bring the locker rooms up to standards and deal with deck issues and filtration issues. However, he did not know whether a permit could be obtained from the Department of Health because of the old filtration system. The question to consider is whether Meeting Minutes CZP Workshop Boynton Beach, Florid~ DC=~;ember 19, 2003 that is throwing good money after bad. All Commissioners, with the exception of Vice Mayor Ferguson, agreed to replace the pool. Wilson Park and Nautica Park The entire Commission agreed to go ahead with the Wilson Park project and the Nautica Park project. Library Regarding the Library, everyone except Vice Mayor Ferguson agreed to this. City Manager Bressner explained that the grant for this cycle has expired. The City may renew its grant application in April 2004. The State could require some changes to the design at that time. If that happens, he would suggest foregoing the grant and building the Library according to the current standards, as the change in construction would cost more than the grant. If the Library construction begins alter July 1~, there are only three months in the fiscal year. Thirty percent of the construction project could go this fiscal year and 70% next fiscal year. Oceanfront Park City Manager Bressner said that one project on the list, the Oceanfront Park boardwalk, is needed for a combination of safety and appearance. He does not have that programmed to construction until the Summer of 2005 because of the peak periods. Old High School City Manager Bressner spoke regarding the Old High School, which a number of Commissioners were interested in. At the joint meeting with the CRA, the Chair did not seem to share the CRA staff's affection for the CRA paying for this or obtaining grants. Mayor Taylor added that if it was used for City offices, the CRA did not want to pay for that. City Manager Bressner explained that if activities from the Senior Center or the Art Center were transferred into the Old High School, they would be on the City's side of the ledger because they are municipal functions. However, the CRA could be asked to pay for cultural activities. Unless the programming is solely for non-City activities, it could not be assumed that the CRA would fund this project. Commissioner Ensler said that the figures provided to the Commission show the cost to the City is $300,000 with the remainder from other sources. He recommended that it be budgeted that way. ]:f the numbers change, the City Manager would come back to the Commission to reconsider. Art Center Expansion It was the consensus of the Commission not to do the Art Center expansion project. Civic Center Regarding the replacement of the Civic Center, the building is in need of interim repairs. Vice Mayor Ferguson had suggested it be demolished to provide surface parking. That is o.k. with City Manager Bressner if other places are found for activities. By October 2004 money must be 6 Meeting Minutes CZP Workshop Bovnton Beach, Florida December 19, spent on this building if it is to be used. Flooring, windows and refurbishment of the restrooms would cost $350,000. He will book this for next fiscal year. Meadows West/Nautica Sound Park and Nautica Park Tt was the consensus of the Commission that the Meadows West/Nautica Sound Park is off the list but Nautica Park would remain. Oceanfront Park renovations would be next fiscal year. The Palmetto Greens Park expansion is 100% funded but it must wait until 2005 so it can be left on the list. Quantum District Park City Manager Bressner spoke regarding the Quantum District Park that is approximately 15 acres. It has been on the docket for many, many years. Originally, this property was identified as an area for active recreation including ballfields. The policy decision of the former Commission was to allow multi-family construction south of the property. Realistically, active recreation on this property may not be possible. Disclosure of an active recreation park was disclosed to the developer of the residential portion. There will be stiff opposition to active recreation there. City Manager Bressner requested that the Commission think about how to use this property for the highest and best use. Mayor Taylor was not in favor of putting this on the list at this time. He suggested that perhaps under the Sister Cities program, they might want to fund this as a Sister Cities Park. Southwest Community Park and Center The Southwest Community Park and Center only made Vice Mayor Ferguson's B list. City Manager Bressner explained that there were a couple of issues related to this project. There has been opposition to the tennis rates being raised. Wally Majors, Recreation & Parks Director, reported that at least 2/3 of the tennis permit holders are non-residents of Boynton Beach. The bulk of the non-residents live west of Boynton Beach. City Manager Bressner raised the question of whether the City should consider getting out of the tennis business. He thought it was something to think about. We need to be servicing the needs of our citizens and the Tennis Center's clientele live mainly west of the City limits. Mr. Majors reported that there are 12 tennis courts other than the ones at the Tennis Center that provide dawn to dusk use at no charge to the residents. City Manager Bressner said that was originally an integral part to the design of the Southwest Community Park. The consensus of the Commission was not to include this project. Southeast Neiqhborhood Park John Wildner, Deputy Director of Recreation & Parks, reported that the $200,000 grant was for the development of the park. The property is located along the F.E.C. Railroad, east of Bethesda Memorial Hospital. The City owns the property, l~t was the consensus of the Commission to put this project on their A list. 7 Meeting Minutes CTP Workshop Bovnton Beach, Fl~ri~Jp December lC, I, 2003 Jaycee Park City Manager Bressner next spoke regarding Jaycee Park. The price of the property ranges from $3.6M to $4.2M. Debbie Majors and the Grants Team did a good job of discovering funds available from the Florida Communities Trust. The City would have to pay for the property upfront and then be reimbursed by both the Florida Communities Trust grant and the County grant. There is $1M available from the County and $1.5M from the Florida Communities Trust. There is also $400,000 from the Florida [nland Navigational District for park development. The CRA will be providing $400,000 because there will be Mangrove remediation on the property. They can use this for development credits within the CRA area and they will be able to sell the credits and make money. Tntracoastal City Club City Manager Bressner said the estimate for this project is $1.8M and there is no revenue stream identified to pay for this other than City funds. Tt may be possible to find some grants for this. The original idea for this was a 7,000 square foot building to be used for combination meeting space/receptions and things of that nature. He thought they needed to be careful with this because the staff analysis for the revenue stream was overly ambitious. Mayor Taylor said that this was a commitment made to the community a long time ago. He felt that the Commission needed to stand behind this commitment. The original design was a two- story building with meeting places on the first floor. The second floor could be used for meetings or be rented out. This project was a high priority for him. Wally Majors, Recreation & Parks Director, distributed a copy of the City Club programming diagram. A copy is on file in the City Clerk's Office. He explained that this was designed as a premier facility because of its location. Tt was intended to replace the Royal Palm Clubhouse. This facility could be used for wedding receptions and high-end activities. Tt would be a tremendous summer campsite and could be used for after-school activities. The activities that are scheduled there would lessen the chance for negative activities. Commissioner Ensler asked whether this facility could also be used for senior functions. Mr. Majors answered "yes." City Manager Bressner said that from a programming prospective, we need to be careful not to duplicate the same senior citizen programs in multiple venues in the city. Mr. Majors said that this facility depends a great deal on the transportation program. A resident can call the City and, for 25 cents each way, the City will transport them to and from the facility. The Commission, with the exception of Vice Mayor Ferguson, was in favor of this project. There was a recess at 10:58 a.m. and the meeting reconvened at 11:14 a.m. City Manager Bressner reported that the Armed Forces Division that the City adopted has been receiving letters and packages from the citizens. He recorded a message to them on the Armed Forces Network that will be sent to them this weekend. 8 Meeting Minutes CZP Workshop Bovnton Beach, Floridp D,~ember :1.9, 2003 City Manager Bressner reported that the running tally for capital improvement projects was now at $17.6M. Greenways/Bikeways City Manager Bressner explained that this project is projected at $5M total. The project is anticipated to be built out over a period of years, l~t is estimated that approximately $~.M in local funds would be necessary to generate a local match, l:t will not come in at one time. The grants will come in on site-specific links. This is a long-term project. Vice Mayor Ferguson felt that this $1M should be included in the overall total. Commissioner Ensler said he was concerned because the City talks about these greenways and bikeways but nothing is done. He asked when there would be a plan to put before the Commission. ,lohn Wildner, Deputy Director of Recreation & Parks, said that preliminary studies have been done. There have been community input meetings. Staff is seeking further input from the Commissioners on an individual basis. They will then develop a consensus to submit to the entire Commission. Commissioner Ensler was concerned that the City did not have a formal plan and that was a disadvantage when developers come into the City. Mayor Taylor asked whether the City currently receives any funds from developers for greenways. Mr. Wildner said that the City receives funding for recreation facilities based on the number of units. City Manager Bressner said that the City does receive land for greenways/bikeways. There was concern regarding the City having no plan. City Manager Bressner thought that the consultant should meet with the Commissioners one on one to get their perspective. This information would then be incorporated into the final draft of the consultant's report. He requested that the Recreation & Parks Board conduct a review. The Board could then come back with the consultant to make a presentation to the full Commission in March. City Manager Bressner asked whether the Commission wanted to allocate any money for this project today. The consensus of the Commission was to wait for the plan, except Vice Mayor Ferguson who wanted SZM to go to this project. Senior Center City Manager Bressner said that research indicates that there are many unincorporated Palm Beach County and other cities who use the Senior Center. citizens in Wally Majors, Recreation & Parks Director, explained that everyone who uses the Center fills out a registration form. There are 4,000 registered patrons of the Senior Center. Sixty-five percent are citizens of the City. 9 Meeting Minutes CTP Workshop Bovnton Beach~ FIQrida December 19, 2005 City Manager Bressner noted that there is less active participation in the northeast community. :it may be that they do not feel welcome. Staff has taken steps to involve everyone in the community. He felt that this should be analyzed further. Mayor Taylor asked whether any fees are charged. Mr. Majors said that 90% of the classes are flee. The meals program is state funded and there is a voluntary contribution. Mayor Taylor felt that the Senior Center was intended for senior citizens of the City of Boynton Beach. He would not be opposed to an annual fee for non-residents. He would be in favor of improving the facility internally and replacing the roof. City Manager Bressner commented that they could work on a fee structure. Parking could be dealt with at a later date. Commissioner Ensler was concerned that there would not be sufficient parking if the facility is expanded. Mr. Majors explained that the renovations would consist of providing more meeting rooms, bathrooms and a kitchen. There are groups like :INCA and the Recreation & Parks Board that use this facility at night. Mayor Taylor said that they are not expanding the facility itself. They are making areas operational that are now closed off. The consensus of the Commission was to approve $650,000 for this project. Ocean District Parking City Manager Bressner explained that this project was the result of renewed interest in the downtown area. This is a combination of meeting parking needs for municipal purposes and civic purposes in the area. :it is anticipated that it would be a parking deck. ]~t is being proposed that the cost be split 50-50 between the City and the CRA. The overall construction cost is estimated in the realm of $3M. More crucial at this point is the land acquisition. Commissioner Ensler commented that this should be part of the study of the municipal complex and should be deferred until the study is done. Mayor Taylor inquired about the cost to add levels to the current parking garage. City Manager Bressner said that deck parking costs from $12,000 to $15,000 a parking space. Surface parking is less expensive. However, he thought that in the downtown area, deck parking would be better in order to maximize the use of the property for other purposes. When questioned, City Manager Bressner said that decks could be added to the current garage. He said that if the Commission wanted to build a deck somewhere in the downtown area, properties should be looked at fairly quickly, within 18 months. He felt that the core area plan could be completed to give better direction to the Commission. Public Safety Building City Manager Bressner reported that the cost for this project is staggering. In 1998 the space needs study concluded that the Police facility, in particular, was inadequate. In 2003, another space needs study found that there a need of close to 60,000 square feet for police functions. 10 Meeting Minutes CTP Workshop Bovnton Beach, Flprid~ December 19, 200~ Currently, there is only 17,000 square feet of space. ]~t is very crowded and not conducive to police work. The $23M price tag assumes the worst-case scenario. It assumes that property would be acquired in the downtown area and it would be built with decked parking. City Manager Bressner also built into this figure $3.5M for the refurbishment of the vacated area for City functions. ITS and dispatch could be moved out of this building and could be located anywhere. There is no way that this facility could be funded with the City's revenue stream, unless there was a general obligation bond issue to the voters. City Manager Bressner suggested indexing future growth and the assessed value and doing exactly what the CRA does. The corridor on Congress Avenue, particularly the Motorola property and the Winchester property, will achieve some growth in the next 5-7 years. What the City would be doing is borrowing money to build the facility and paying the debt off based on future development. The difficultly with this mechanism is that by pledging future revenue, the operating side of the budget becomes more of a challenge because you do not have the advantage of increased value to pay for necessary operating expenses. He felt that it could be done, but it would take some very ingenious and careful financial planning. The Commission might have to look at the core basis for some City services and make some hard choices. Mayor Taylor asked how much of the $23M was for land acquisition. City Manager Bressner said it was $1.2M. Commissioner Ensler asked whether the ITS and Communication operations could be part of the new fire station. He felt that there may be incremental savings by combining these functions with the fire station. City Manager Bressner said that this was discussed at staff level. Jim Ness, Deputy Fire Chief, commented that the only problem is limited space for parking. City Manager Bressner thought that perhaps the northeast fire station building could be used for those operations if there is sufficient property available. Also, he could look into the old fire station #2 being used. Commissioner McCray felt that staff should do some work and bring back options to the Commission. City Manager Bressner explained that he had wanted to ascertain from the Commission whether there were any strong feelings of retaining the police facility in the downtown area. It appeared that the Commission is open to alternative areas in the City. Phase 2 of Intracoastal Park (Water Amenities) John Wildner, Deputy Director of Recreation If Parks, explained that part of the grant received from Palm Beach County included allocation of funding for a water spray playground for young children. The City is obligated to use some of that money for this playground. City Manager Bressner said that he was not aware that this was a requirement of the grant. 11 Meeting Minutes CZP Workshop Bovnton Beach, Florida December 19, 2003 Mr. Wildner explained that the City had to pay the first $600,000 for the park per the interlocal agreement. When the bid came in, it was lower than anticipated. In order to get the full County grant, staff added $600,000 to the project so that it would total $2.7M. However, most of the water playground will be paid for by the County grant. Commissioner Ensler had heard that there was a $1.2M grant from the County and the only thing needed to receive that was for the City to pay the first $600,000, which the City has done. Therefore, it seemed to him that the City has met its obligation to receive the $1.2M grant. The Commission wanted to see more information on this and asked that it be withheld from the budget until then. City Manager Bressner will do an analysis on this. Public Works Facility City Manager Bressner explained that the Public Works facility is currently located within a residential area. The long-range plan for the Heart of Boynton anticipates that this facility should be located somewhere else. It is extremely difficult to locate this industrial operation anywhere in the City. He felt that the City could sell the property but it is a question of finding a suitable replacement property. The need for property acquisition was identified in the budget, probably in the realm of $2.3M. The building itself is projected to cost approximately $4M. There may be some money from the sanitation fund to help pay for some of this but it is too early to tell. There also may be some internal funding mechanisms for this. He felt that this project should stay on the Commission's second tier radar screen. He requested authorization to go out and identify parcels. It was the consensus of the Commission to authorize staff to look at possible sites. Closing figures City Manager Bressner said that the total costs of these projects is approximately $17.8M, including the Senior Center. Mayor Taylor summarized that they started with $9.6 in cash and about $17M that could be borrowed against. The total cost of the projects is approximately $18M. Therefore, they would have to borrow approximately $9M and that would leave approximately $8M in bonding capacity. City Manager Bressner explained that they would not have to borrow all of the $9M because there would be some grant reimbursements. He thought that they would need to borrow approximately $6M, which would leave $1zM in bonding capacity. City Manager Bressner said that the CZP Team would prepare a report for the Commission within a week or so. He commented that there were some operating and maintenance projects that would be included in the report to the Commission. He commended the City Commission on their hard work. Mayor Taylor and Commissioner McCray thanked staff. 12 MeeUng Minutes C:[P Workshop Bpvnton Beach, Florida December 19, 2003 Herb Suss commended the City Commission on what they did. He was very pleased with the funding for the Library and the Wilson Pool. He felt that it was a good idea to relocate the Police Department. He asked that the Motorola property not be ruled out. There being no further business, the meeting properly adjourned at 12:16 p.m. CITY OF BOYNTON BEACH A'Iq'EST: Deputy City Clerk (12/30/03) 13 · _~xhibit - CIP WORKSHOP · December 19, 2003 Boynton Beach City Library Board December 19, 2003 City of Boynton Beach Attn: Mayor and City Commissioners 100 E. Boynton Beach Blvd. Boynton Beach, F1 33435 Gentlemen, The members of the Library Board of Boynton Beach would like to reiterate their support for the projects included in the bond issue. As a group, we both supported and participated in the push for passage of the bond issue. Now we would like to express our continuing concern regarding funding the of the library expansion. The library renovation and expansion project remains our top priority and we encourage you to listen to the many people in Boynton Beach who did vote for the project. It is critical to the students, families, and life-long learners within our city that we provide a librarY facility which has adequate space to serve everyone. Please do not let the concentrated planning efforts of the librarv staff and architect group be wasted by failing to fully fund the library expansion and renovation project. Even in the event that the state funding is lost, we would still like to request the commission to identify, an alternative source of funding and proceed immediately with the project. We understand after talking with many of you that the library project remains a priority for the city and we urge you to follow through with appropriate funding for this project. Valerie Pleasanton Chair, Boynton Beach City Library Board _.Exhibit - ClP WORKSHOP December 19, 2003 _.Exhibit - CIP WORKSHOP December 19, 2003 CITY OF BOYNTON BEACH Staff Report Capital Projects Workshop December 19, 2003 9:00 a.m. The City of Boynton Beach OFFICE OF THE CrlY MANAGER 1 O0 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 City Manager's Office: (561) 742~6010 FAX: (561) 742-6011 e-mail: city.manager~ci, boynton-beach,fl, us www. c£ boynton-beach,fl, us To: From: Date: Mayor Taylor Vice-Mayor Ferguson Commissioner McCray Commissioner McKoy Commissioner Ensler Kurt Bressner, City Manager_~)~~~~-- December 14, 2003 Subject: Capital Projects Update For Workshop on December 19, 2003 The City Commission is scheduled to discuss non-utility capital projects and non-Fire Assessment Projects and to re-establish priorities for the list of capital projects originally reviewed and approved in June 2003. Since that time, the City conducted a General Obligation Bond Referendum for four of the eight selected projects. These projects were bundled as one question on the ballot. The bond issue failed on a close vote by 46.35% in favor and 53.65% against. I have attached a detailed breakdown of the referendum results by precinct. This report presents updated information on the projects, which were initially reviewed by the City Commission earlier this year. The updates include information on grants, updated timelines and project cost information. Also, there is one additional project in the list: Old High School Refurbishment. The proposed move of City Hall out of the downtown area is not included in this list, as this project does not appear to have Commission or community support. In some cases, the data for projects such as the SW Boynton Park and Community Center have been left as is recognizing that this project may be something that needs a complete re-review by the City Commission. Rather than guess at what the City Commission was looking for, staff left the sheets substantially as is. In addition, staff has provided data for interim repairs for some facilities that are needed in the event the City Commission opts to either not proceed with the project or delay the start by more than five years. Projects in this category include the Library, Civic Center and Wilson Pool. The City currently has approximately $5.2 Million in cash in the Capital Improvement Budget and we have determined we have bonding capacity of approximately $17 Million. The bonds would be non-referendum bonds secured by the Public Service Tax. Using all of these reserves would deplete our Cfi' program completely unless a General Obligation Bond referendum were re-introduced to pay for some of the projects. What follows in alphabetical order is a synopsis of each project. Project Title: Art Center Second Floor Expansion Estimated Project Cost: $1,174,790 -- City Share estimated $1,174,790 Interim Repair Costs if Delayed More than Five Years: None Summary of Project: The Art Center provides a variety of year-round classes for adults and children, summer art camps, after school programs and pre-school age programs. 75% of these programs fill to capacity and wait lists are formed. Many children on the wait lists are never accommodated due to lack of space. This is the only art center in the Greater Boynton Beach area offering high quality programs at affordable prices. 187 programs are offered annually, generating $147,000 in revenue. Current building constructed in 1992 with 6,642 sq. ft. The proposed second floor addition would provide 6,600 sq. ft. of new program space. A cost-benefit analysis of this type of construction vs. relocation of art programs to another venue is recommended. The building as originally constructed in 1992 can be expanded upward. The City Commission will need to evaluate if program demands require attention for this project at this time. Project Readiness Evaluation: 24-36 Months - No work beyond feasibility study completed. Project Title: Civic Center Recreation Facility Estimated Project Cost: $1,431,800 - City Share Estimated $1,431,800 Interim Repair Costs if Delayed More than Five Years: $356,850 Summary of Project: Replace existing 9,800 sq. ft. Civic Center on East Ocean Avenue. The replacement building was proposed to become the Community Performing Arts Center on East Ocean Avenue. This facility was to maintain performing arts venue needed in our downtown area. The center was envisioned to enhance and compliment the offerings by the Children's Museum, Art Center and Library. Exterior amenities would include a parking lot, picnic and grass areas. Examples of potential programs include concert series, dance lessons, social dancing and related classes. NOTE: This project contemplated relocation of many of the Civic Center's activities to the new Southwest Boynton Park and Community Center. The new Performing Arts Center was to replace the Civic Center on a smaller scale and will incorporate performing arts functions. Thus, the two projects are linked in the scope as presented. Any change in the scope and design of one facility will affect the scope and design of the other. Based on the results of the November 2003 Bond Referendum, it appears that the current facility will continue to be used. If so, interim repairs are needed at a cost of approximately $350,000. These repairs should be scheduled for FY 04-05. Please note that the possible refurbishment of the Old High School could provide a performing arts venue. Project Readiness Evaluation: 48 months plus-no work beyond initial planning. Iffacilityis to be kept, interim repairs are needed within 18 months. America's Gateway to the Gulfstream Project Title: Greenway/Bikeway Estimated Project Cost: $5,000,000 - City Share Estimated $2,500,000 Interim Repair Costs if Delayed More than Five Years: None Summary of Project: The greenway/bikeway master plan will design a trail/bikeway system that provides an open space connector linking parks, nature reserves, cultural features, or historic sites with each other and populated areas or a local strip or linear park designated as a parkway or greenbelt. It may include the purchase of link sites or linear strips of property. Currently preparing plan. Currently developing estimated costs. The City has retained a consultant to provide route feasibility and design services. Grant funding for later phases of the program is anticipated. An initial local outlay of approximately $1.0 M. may be needed as local match(s) for grants. Note: Until precise routing and design are completed for segments, it is very difficult to ascertain annual O&M costs. Staff currently researching this based on other models. Project Readiness Evaluation: This is expected to be a long-term project dependent on available land and rights of way. The consultant will be recommending priority linkages of existing City parks. Project Title: Intracoastal Park City Club Estimated Project Cost: $1,850,000 - City Share Estimated $1,850,000 Interim Repair Costs if Delayed More than Five Years: None Summary of Project: Proposed building to replace the previous Royal Palm Clubhouse, but will be larger to accommodate more clubs and organizations simultaneously in the Northeast Portion of the City. Will also provide a new facility for weddings, small, medium and large flex spaces, kitchen and Bar Facilities. The Recreation and Parks Board have requested this project. As part of the Intracoastal Park project completed in 2003, a building pad site has been prepared at the park in anticipation for future use. The projected size of the building is approximately 7,000 sq. ft. The projected capacity would be 275 persons. The facility as proposed would have internal partition walls for meetings and a caterer's kitchen (no food preparation on-site). The final program configuration design should include an analysis of whether the facility would compete with existing private facilities in the City. Another issue to consider is whether suitable community meeting space can be located in the Old High School building, if that project is authorized. One possible creative funding source would be to provide naming rights to the building in honor of major donor. No private contributions have been shown in the budget, however. Project Readiness Evaluation: 18-36 Months. No land purchase is needed for this project. Additional parking (70 spaces) must be constructed on property. This is the current overflow parking area on stabilized turf. America's Gateway to the Gulfstream Project Title: Jaycee Park Acquisition/Development Estimated Project Cost: $4,410,000 - City Share Estimated $1,110,000 (However, external funding is on a reimbursement basis as follows: Palm Beach County $1,000,000; FIND $400,000, Florida Community Trust (purchase) $1,500,000 and CRA $400,000.) Interim Repair Costs if Delayed More than Five Years: None Summary of Project: Acquisition of previously leased property from the Florida Inland Navigation District (F1ND). This site is currently a passive park with a majority of the improvement adjacent to Federal Hwy. Due to its unique location along the Intracoastal Waterway, this site has further potential for development as a passive park. FIND has placed this property on its "lands available" list. If the City does not act quickly to acquire this parcel, the property could be acquired by private developers for use that may not be in the best interest of City residents. Future improvements may include a boardwalk along the waterway, picnic facilities, and serving as a limited boating destination. Potential also exists to link this property with further boardwalk development on the north and south side of this site. Projected Property value is $3.4M. Site Development Costs are $400,000. City staff has met with the County and has reached closure on preliminary design. Final design will include day docks but no boat launch ramps. The next step is to proceed with the intralocal agreement and property purchase from FIND. Note: Staff is currently seeking funding (on a reimbursement basis) for part of the purchase cost ($1.5 M) from the Florida Community Trust. Project Readiness Evaluation: Land purchase should proceed as soon as possible to protect the property from development. The Florida Community Trust funds are reimbursed funds, as are the County funds of $1.0 M. Staff is currently working on an intralocal agreement with the County for the $1.0 M funding. Project Title: Library Renovation/Expansion Estimated Project Cost: $7,032,835 - City Share Estimated $6,632,835 - this assumes City either retains or receives a new State Library Construction Grant of $500,000. Interim Repair Costs if Delayed More than Five Years: $1,194,570 Summary of Project: This project involves the planning, design, funding and construction of a 30,000 sq. ft. expansion to the north of the existing main library (28,000 sq. ft.) in the city complex/downtown redevelopment area. The project includes construction, renovation of the existing facility, and all related costs: furniture, shelving, and equipment. If the Ocean District Parking structure is not built, it may be necessary to acquire land for parking to support the library addition and other area activities. Please note that if the City Commission opts to not proceed with the Library expansion at this time, there are approximately $1.1 M of repairs and refurbishment items for the current building that need attention within four years. Project Readiness Evaluation: 100% of design plans completed and project is ready to bid out. America's Gateway to the Gulfstream Because the 2003 G.O. Bond Issue failed, the project was put on hold pending Commission review of project and appropriation of substitute funds. If the project is not to go forward, steps should be taken to fund building repairs to the existing 28,000 sq. ft. building in next year's Five-Year Financial Plan. Project Title: Meadows West/Nautica Sound Park Estimated Project Cost: $600,875 - City Share Estimated $600,875 Interim Repair Costs if Delayed More than Five Years: None Summary of Project: Combined 9-acre neighborhood park site. Meadows 1, a 4 acre park site, was originally master planned as a passive park with program elements to include unlighted, open playfields for soccer, softball, baseball, football & sand volleyball, and gazebo with shaded seating, benches, paved walks, drinking fountain, security lights, fencing, pre-school play area, possible dog park, elementary play area, and fencing. Nautica Sound, a 5 acre addition, has not yet been master planned, and some active recreation such as unlighted tennis courts, baseball fields, soccer, football & open soccer fields will be included on the western portion of the combined site. Depending on interest of the neighborhood may include restrooms. This would be determined by a revised master plan for the total site. Cost estimate is $210,000 would be needed for Meadows 1, and $390,000 would be needed for Nautica Sound. Neighborhood meetings in 2002 revealed opposition to active recreation at this site due to proximity of Meadows Park to the east. Suggest project be referred to Recreation and Parks Board for review and recommendation. Project Readiness Evaluation: No planning beyond initial concept stage -~ 48 months or more estimated. Project Title: Nautica Park Estimated Project Cost: Palm Beach County. $398,475 - City Share Estimated $98,475 with balance coming from Interim Repair Costs if Delayed More than Five Years: None Summary of Project: 3.5 acres undeveloped neighborhood park site. Proposed program elements include benches, parking, paved walks, fencing, and fencing. Area includes retention pond area with education signage to attract waterfowl, diving birds and other wildlife for bird watching, wildlife viewing and nature photography. All, or majority cost may be covered by Palm Beach County Engineering Dept. so that drainage problems on Lawrence Road are addressed. Staff is currently discussing project with County staff. Project Readiness Evaluation: Second iteration of design plans has been completed- 12-18 months. America's Gateway to the Gulfstream 5 Project Title: Ocean District Parking Structure Estimated Project Cost: the CRA. $4,805,000 - City Share Estimated $2,705,000 with $2,100,000 from Interim Repair Costs if Delayed More than Five Years: None Summary of Project: The municipal portion of the Ocean District is deficient of parking. Public visitors routinely must park at the Civic Center and walk to City Hall, often times to conduct very simple business. The Children's Museum has no reserved parking that it can market to its patron and no bus parking that it can market to its largest of user groups. The Civic Center functions lack parking as patrons are many times forced to find on street parking. Staff analysis suggests that the entire area lacks nearly 275 parking spaces simply to meet current code. Most notable is that there can be no expansion of existing facilities, or can there be new facilities constructed, without additional parking. This project contemplates approximately 200 parking spaces. Should new buildings proceed, then this project scope must be increased dramatically. Land Purchase in Civic Center Area for this structure will very likely be required. A discussion with CRA on possible participation in funding is recommended especially if the CRA is involved with renovation and use of Old High School. Land for the parking facility should be purchased and land-banked for future use. Project Readiness Evaluation: Preliminary parking analysis completed. Recommend early land purchase for parking within 24 months. Project Title: Oceanfront Park Renovations and Repair Estimated Project Cost: $502,700 - City Share Estimated $502,700 Interim Repair Costs if Delayed More than Five Years: None Summary of Project: Construct 3 Lifeguard Towers, and Boardwalk Design/Replacement and temporary/removable Handicap Decking. Summer of 2005 recommended. Project Readiness Evaluation: Preliminary design completed. Staffperforming O&M analysis of recycled plastic lumber vs. wood construction. Project Title: Old High School Refurbishment Estimated Project Cost: $4,229,850 - City Share Estimated $300,000 Interim Repair Costs if Delayed More than Five Years: $239,850 (included in total above) Summary of Project: Refurbish existing 28,000 sq. ft. High School located on East Ocean Avenue. The refurbished building could become a Community Center on East Ocean Avenue. The center will America's Gateway to the Gulfstream serve to enhance and compliment the offerings by the Children's Museum, Art Center and Library. Examples of potential programs include meeting rooms, Chamber of Commerce Offices, CRA Office. etc. The exact uses are pending further study of the HS Task Force as authorized by the City Commission. Staff has NOT prepared an analysis of direct expenses because support type costs will be entirely dependent upon the type of use selected. However, it is necessary to know that in any scenario, City operating expenses will likely increase as a result of the use of expanded space. If CRA elects to operate facility, an O&M Contract can be negotiated with City so that CRA funds are used to pay these costs. No costs have been identified for O&M at this time. Project Readiness Evaluation: Preliminary analysis completed and presented to City Commission December 2003. Use analysis and grant projection is still needed. Estimate construction start 24 to 36 months, if authorized. Project Title: Palmetto Green Park Expansion Estimated Project Cost: $506,000 - City Share Estimated $ 0. Interim Repair Costs if Delayed More than Five Years: None Summary of Project: Expansion of 4 acre neighborhood park. Proposed program elements to include asphalt pedestrian & bike path, landscaping, 2 fishing piers, continuation of fencing along rear property line with optional gates per property. May also include children's playground, parking lot and picnic shelter adjacent to Wilson Park Project Readiness Evaluation: Project Design Completed. Construction in 2005-6 based on receipt of state grant. Project Title: Public Safety Building/City Hall Refurbishment Estimated Project Cost: $23,396,000 - City Share Estimated $23,396,000 Interim Repair Costs if Delayed More than Five Years: None Summary of Project: This project involves the planning, design, funding and construction of a new 78,000 SF Public Safety Facility in the City of Boynton Beach. The new facility will replace the existing Police facility at the City Hall Complex. The new Facility will include all Police functions and will house a secure Communications complex and Information Services Department. Note: Location of Public Safety Building not required in City Hall area. Alternative site with surface parking would save approximately $2.5 M over decked parking (required in Civic Center area). Cost includes estimated refurbishment of old Police area in City Hall complex. In opinion of staff, this project cannot be funded without an alternate purpose bond issue or dedicated General Obligation Bond Issue, by referendum. The cost above also assumes $3.5 M or refurbishment of City Hall and the current Police/Fire wing. Project Readiness Evaluation: Space needs study completed 2003 for all city uses except utilities America's Gateway to the Gulfstream and recreation program space. Space projections for Police in 2003 confirmed 1998 study findings that the Police Department is in need of additional space. Fire Department space needs being handled via new station work. Land purchase is needed for the facility to proceed. See comments above as to funding. Project Title: Public Works Facility Estimated Project Cost: sale of current property.) $7,320,000 - City Share Estimated $7,320,000 (Possible off-set with Interim Repair Costs if Delayed More than Five Years: None Summary of Project: This project involves the planning, design, funding and construction of a new Public Works Facility in the City of Boynton Beach. The new facility will replace the existing facility on NE 9th Avenue that will become part of the Heart of Boynton redevelopment area. The new facility will include all PW functions, Parks and Recreation Administration and maintenance functions, as well as Engineering and the Warehouse. This project identifies cost of land acquisition but does NOT contemplate a return on the sale of existing PW Facility on NE 9th Avenue. The sale of this land is an unknown at this time, thus the proceeds from the sale are not part of this project cost. Project Readiness Evaluation: Space needs analysis completed in 2003 for facility. Project start is dependent on Heart of Boynton project schedule. Land for this facility (approximately 12 acres) will be difficult to find. The components for this facility may be separated into multiple sites. Project Title: Quantum District Park Estimated Project Cost: $4,048,000 - City Share Estimated $3,848,000 ($200,000 state grant) Interim Repair Costs if Delayed More than Five Years: None Summary of Project: Undeveloped district park site also known as Optimist Park (approx 15 acres). A residential project is being constructed on the adjacent site. Planned facilities may include a regulation baseball field, soccer/football/softball fields, outdoor basketball courts, bocce court, picnic tables, pavilions, health trail, horseshoe pits, activity building, restroom/concession, maintenance building, landscaping &irrigation, sand volleyball court, and children's playground. A skate park may be substituted for the activity center, volleyball or basketball courts. Possible funding may be available through the Florida Recreation Development Assistance Program (FRDAP). Note: Introduction of residential land uses on adjoining parcel to the south may impede development of more active park even though there has been disclosure of park plans to residential purchasers. Recommend that Recreation and Parks Board review project. Project Readiness Evaluation: Preliminary plans prepared years ago. Project has never moved forward due to lack of funding. Believe project is 48 months or more away from start. America's Gateway to the Gulfstream Project Title: Southeast Neighborhood Park - Phase 1 Estimated Project Cost: received.) $600,875 - City Share Estimated $400,875 ($200,000 state grant Interim Repair Costs if Delayed More than Five Years: None Summary of Project: 2.3-acre neighborhood park site to serve the Southeast section of the City. Phase 1 would be 2.3 acres to include basketball court, children's playground, picnic area, fencing, sidewalk leading to & from the site, and landscaping/irrigation. Funding will come from the Florida Recreation Development Assistance Program & the Recreation Dedication Account. Possibly will be expanded to five-acre neighborhood park site in future. Staff is discussing purchase of second and final phase of property with owner of nursery. However, this project is for the first phase only. Land for Phase II also 2.3 acres, will probably require eminent domain action by City. Nothing is budgeted for this phase as we are looking at state grant funding for Phase II land purchase. Project Readiness Evaluation: Land purchased in 2002. Project design completed. Project final plans ready to proceed with Commission approval. Project Title: Senior Center Phase III Estimated Project Cost: $1,918,750 - City Share Estimated $1,918,750 Interim Repair Costs if Delayed More than Five Years: None Summary of Project: Renovation of facility originally purchased by City in 1998 to create a focal point for delivery of comprehensive and coordinated services for the senior population in the Boynton Beach area, including complete replacement of roof, new front faCade with drive-through entranceway, and interior renovation which includes an atrium, offices, restrooms, computer lab, meeting, program and storage rooms, gardening workroom, arts & crafts room, health department approved kitchen, appliances, exterior lighting, signage, and landscaping. Phase I of the Boynton Beach Senior Center is complete and is currently serving seniors from Boynton Beach, Lake Worth, Lantana, Briny Breezes, Ocean Ridge, Boca Raton, Delray Beach and Hypoluxo and communities in western Palm Beach County. The Boynton Beach Senior Center attracts approximately 6,800 senior adults per month with 2,000 meals served per month. Phase I have made the facility operational but lacks many of the essential components for a successful and comprehensive operation. Phase 1]I will provide nearly 3,500 additional square feet to expand the services provided, increase the facility's accessibility and eliminate shared space issues that impact many of the activities. Phase II is the 1,400 sq. ft improvement ~ $90,000. Project Readiness Evaluation: Land Purchase needed for additional parking. Preliminary design for completion of interior area completed. Project is not viable without additional parking spaces. Estimate project timeline is 18-24 months. America's Gateway to the Gulfstream Project Title: SW Boynton Park and Community Center Estimated Project Cost: $3,040,000 - City Share Estimated $3,040,000 Interim Repair Costs if Delayed More than Five Years: None Summary of Project: The Southwest Park and Community Center would serve the residents along the Congress Avenue corridor. A large multi-purpose center may include four indoor racquetball courts, meetings rooms, clerical and administrative offices and a large multi-purpose room to accommodate relocation of the Madsen Center programs as well as all of the Civic Center's (non- cultural) classes and recreational programs. Exterior facilities may include a covered playground, shuffleboard courts, picnicking areas and parking. NOTE: This project contemplates relocation of many of the Civic Center's activities to this new facility. Thus, the two projects are linked in the scope as presented. Any change in the scope and design of one facility will affect the scope and design of the other. Note: Failure of the GO Bond Issue in November will have an impact on viability of this project. Staff is awaiting Commission Direction. Project Readiness Evaluation: Preliminary site plan for facility has been completed. Project Title: Wilson Center Replacement Estimated Project Cost: $2,496,500 - City Share Estimated $1,496,500 (City to receive $1.0 M from Palm Beach County.) Interim Repair Costs if Delayed More than Five Years: serviceable life. Not recommended building is at end of Summary of Project: Replacement and expansion of existing facility. May include multi-purpose room, office space, full service kitchen, game room, computer lab and classroom. Will serve as a community center for the neighborhood and a focal point of the Heart of Boynton Redevelopment area. Will provide several recreation programs and activities, including after school programs, summer camp, and food site for youth and seniors, opportunities for community gatherings (including rentals), classes and social service programs. This plan includes a covered, full size basketball court and facility parking lot. Estimated building size is 16,000 sq. ft. Staff working on task order for architect for final design work. Land purchase for facility is still pending and becoming critical. Project Readiness Evaluation: Estimated 8 to 18 months inclusive of land purchase needed for area east of present building. Note: If the City Commission authorizes the Intracoastal Park Clubhouse, it may be possible to reduce the size of the Wilson Center, depending on which programs can be accommodated at Intracoastal Park. Staff is currently working on an intralocal agreement with the County for the $1.0 M funding. America's Gateway to the Gulfstream Project Title: Wilson Park Improvements Estimated Project Cost: $379,500 - City Share Estimated $379,500 Interim Repair Costs if Delayed More than Five Years: None Summary of Project: Complementing master plan design of Wilson Center and Pool by relocating and installing new playground equipment, re-orientation of the multi-purpose athletic field, adding picnic pavilion and access to Palmetto Greens Park Greenway/Bikeway. Project Readiness Evaluation: Currently in design in tandem with the Wilson Center project. Estimated project cycle is 8-18 months. Project Title: Wilson Municipal Pool Estimated Project Cost: $1,347,000 - City Share Estimated $1,347,000 Interim Repair Costs if Delayed More than Five Years: $462,150 (subject to City being able to obtain permits from Department of Health for improvements) Summary of Project: Original scope of project per bond referendum was complete replacement of pool with new locker rooms, zero depth area, children's play area, new deck, etc. Total estimated cost was $1.3 M. Because bond issue failed, Commission direction to proceed is needed. Staff has prepared a repair schedule of items that need to be completed soon. This would add a service life of about 15 or maybe years. The interim repair costs are estimated to be $462,150. At present, the cost figures shown reflect the original recommendation for replacement. Last modification to pool was 1996. County pools do not have heaters. It should be noted that retrofitting this pool may present problems in terms of obtaining permits. The repairs and minor refurbishment assumes best- case scenario -- City will receive permit from Health Department to perform work. Once staff receives direction from Commission on this project, a detailed project schedule can be shown. Project Readiness Evaluation: Estimated project cycle is 8-18 months for refurbishment work and 24 to 36 months for reconstruction. City Commission review of this project listing and the attached data sheets is requested prior to the City Commission workshop on December 19, 2003. Based on projects listed above, located on the next page is a list of projects and their costs for the next four years. Perhaps this list will help the City Commission establish priorities. Cc: CMLT America's Gateway to the Gulfstream 11 Attachments to Report 1. Project Readiness Assessment 2. 2003 Referendum Results 3. City Facility Recap 4. Capital Project Summary Sheet (Alphabetic Order) 5. Detailed Project Sheets (Alphabetic Order) America's Gateway to the Gulfstream 12 12/14/2003 Fiscal 2003-04 Jaycee Park Acquisition/Development $610,000 $3,800,000 $0 $4,410,000 $ 3,000,000 6 $1,410,000 Library Expansion $7,032,835 $0 $100,000 $7,132,835 $ 500,000 6 $6,632,835 SE Neighborhood Park, Phase 1 $600,875 $0 $0 $600,875 $ 200,000 6 $400,875 Wilson Center Replacement $2,146,500 $350,000 $0 $2,496,500 $ 1,000,000 8 $1,496,500 Wilson Park improvements $379,500 $0 $0 $379,500 $ 8 $379,500 Ocean District Parking Structure $0 $1,200,000~ $0 $1,200,000 $ 8 $1,200,000 ©Id High School Repairs $300,000 $0 $01 $300,000 $ 8 $300,000 Greenway/Bikeway $200,000 $0 $0 $200,000 $ 24 $200,000 Sub-Total $11,269,710 $5,350,000 $100,000 $16,719,710' $4,700,000 $12,019,710 Fiscal 2004-05 Nautica Park $398,475 $0 $0 $398,475 $ 300,000 12 $98,475 Intrecoastal Park City Club $1,850,000 $0 $0 $1,850,000 $ 18 $1,850,000 Senior Center Phase Ill $1,168,750 $600,000 $150,000 $1,918,750 $ 18 $1,918,750 Wilson Municipal Pool $1,347,000 $0 $0 $1,347,000 $ 18 $1,347,000 Greenway / Bikeway $0 $500,000 $0 $500,000 $ 24 $500,000 Sub-Total $4,764,225 $1,100,000 $150,000 $6,014,225 $300,000 $5,714,225 Fiscal 2005-6 and Beyond Art Center Second Floor Expansion $1,174,790 $0 $0 $1,174,790 $ 24 $1,174,790 Greenway / Bikeway $3,300,000 $1,000,000 $0 $4,300,000 $ 2,500,000 24 $1,800,00¢ Ocean District Parking Structure $3,605,000 $0 $0 $3,605,000 $ 24 $3,605,00(: Oceanfront Park Renovations and Repair $502,700 $0 $0 $502,700 $ 24 $502,70(~ Old High School Refurbishment** $4,229,850 $0 $0 $4,229,850 $ 3,929,850 24 $300,000 Palmetto Green Park Expansion $506,000 $0 $0 $506,000 $ 500,000 24 $6,000 Public Safety Building *** $13,876,000 $1,200,000 $3,300,000 $18,376,000 $ 36 $18,376,000 Public Works Facility $5,020,000 $2,300,000 $0 $7,320,000 $ 36 $7,320,000 SW Boynton Park & Community Center $3,040,000 $0 $0 $3,040,000 $ 36 $3,040,000 Civic Center Recreation Facility $1,431,800 $0 $0 $1,431,800 $ 48 $1,431,800 Meadows West / Nautica Sound Park $600,875, $0 $0 $600,875 $ 48 $600,875 Quantum District Park $4,048,000 $0 $0 $4,048,000 $ 200,000 48 $3,848,000 Space Needs Modifications $3,500,000 $0 $0 $3,500,000 $ $3,500,000 Sub-Total $41,335,015 $4,500,000 $3,300,000 $49,135,015 $7,129,850 $42,005,165 Total $57,368,950 $10,950,000 $3,550,000 $71,868,950 $12,129,850 $59,739,100 * This is an estimate by staff of the cost of construction and does not constitute a detailed engineer's estimate. *' Until final determination of building condition (asbestos) is determined this is very tentative. *** Projected 78,500 sq. ft. facility to include, Police, Communications and ITS in hardened facility - depending on location, can include Fire Station -that area not included in 78,500 sq. fl. facility. I I t I Aisc. parking projected in Public Safety to be in parking deck if in Civic Center area- based on one space per 250 sq. ft. = 314 spaces @$10,500/space in deck. I I Greenway/Bikeway is a multi-year project and is spread over five years, America's Gateway to the Gulfstream 13 12/15/2003 City Facility Recap Facility Name Built Size Sq. Ft. Civic Center 1962 9,771 Wilson Center 1960 5,972 Library 1988 27,576 Madsen Center 1962 2,966 Art Center 1992 6,642 Hester Center 1992 21,921 City Hall/Chamber 1988'* 24,853 West Wing 1988'* 17,652 City Hall East Connector 1988 14,981 Police Dept 1988** 19,896 Fire Station #1 (City Hall) 1988'* 9,540 Mangrove HS 1927 28,420 * Minor interior work. ** Refurbishment of existing building converted to City use Remodel? Additional Sq. Ft. No 1998' No No No 2001 2,200 No No No No No No Total Sq. Ft. 9,771 5,972 27,576 2,966 6,642 24,121 24,853 17,652 14,981 19,896 9,540 28,420 0 n~ DEPARTMENT: Recreation & Parks DIVISION: Recreation CONTACT PERSON: Wally Majors PROJECT NAME: Ad Center - 2nd Floor LOCATION OF PROJECT: A~ Center, 125 SE 2nd Avenue ~TOTAL PROJECT COST (from pg. 2) 1,174,790 BRIEF NAR~TIVE DESCRIBING OVE~LL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. I The Ad Center provides a variety of year-round classes for adults and children, summer ad ~mps, after school programs and pre-school age programs. 75% of these programs fill to capacity and wait lists are formed. Many children on the wait lists are never accommodated due to lack of space. This is the only a~ center in the Greater Boynton Beach area offering high quali~ programs at affordable prices. 187 programs are offered annually, generating $147,000 in revenue. Current building constructed in 1992 with 6,642 sq. fl. The proposed second floor addition would provide 6,600 sq. fl. of new program space. A cost-benefit analysis of this type of construction vs. relo~tion of ad programs to another venue is recommended. The building as originally constructed in 1992 is designed to be expanded upward. Currently, 200 individuals (youth and adults) are using the facility. Pre-school and a~er school programs are filled to capacity and we are limited to three program rooms. We are currently unable to se~e all of our potential customers, including the growing teen population. With additional facility space, we can accommodate our waiting lists and expand the variety of programs offered to reach the undersexed teen population. Teaching the ads to students in school is rapidly decreasing as schools become over-crowded and budgets decrease. We can fill a need in the community by exposing students of all ages to the ads. With the additional program space, we anticipate doubling our daily attendance. Due to GO Bond Issue not passing in November 2003 this project may be on hold pending review of other facilities in area. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) ~ CITY GOVERNMENT ~ EDUCATION~OUTH INVOLVEMENT ~ COMMERCIAL REVITALIZATION ~ NEIGHBORHOOD REVITALIZATION ~ ECONOMIC DEVELOPMENT ~ PUBLIC SAFE~/CRIME PREVENTION ~ QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: The addition of a second floor would allow us to provide additional oppodunities for the social and emotional development of pre-school children as well as provide a creative learning environment and appreciation of the aAs for all ages. PAST YEARS SUBSEOUENT Proposed Budget YEARS Project Item 00 01 02 2003-04 04 05 06 07 01 02 03 O N D J F M A M J J A S 05 06 07 08 Project Feasibility Study X Prelimina~ Design Environmental Impact Statement Final Design Propedy Acquisition Bid Specification Preparation Bid & Award of Contract Project Construction ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ 29~000 PERSONNEL $ 61940 SUPPLIES $ 3tO00 SUPPLIES $ TOTAL REVENUES $ 40~000 EQUIPMENT $ 3~000 EQUIPMENT $ OTHER $ 18~348 OTHER $ 21 ~780 TOTAL $ 53~348 TOTAL $ 28~720 DEPARTMENT PROJECT NO. CIP PROJ. ~ 12/14/03 PROJ. NAME: Art Center - 2nd Floor Provide detail to support costs shown in Potential Annual Impact to Operating Budget DIRECT EXPENSES_ Personnel: $29,000 (1 Recreation Specialist) Supplies: $3,000 Equ pment: $3,000 Other: Electric: $12,408 Water/Sewer: $1,122 Maintenance (repairand corrective): $4,818 INDIRECT EXPENSES Custodial: $10,230 Maintenance (preventative and scheduled): $9,900 Insurance: $1,650 Life Safety/Security: $6,940 Art Center, 125 S.E. 2nd Avenue PROJECT FUNDING (by Fund) TBD Prior Year's 99-00 03-04 CIP PROJ. NO. Design Planning Architectural & Engineedng Land Acquisition Cost Site Improvement Construction Contractual Utilities Materials & Labor Initial Set-Up Costs Equipment Furnishings Phone/Data Lines Video Surveillance Security Other: (Specify) Contingency GRAND TOTAL $ 04-05 05-06 06-07 ALLYEARS $ 1,174,790 07-08 Total 0 1,174,790 0 0 0 135,000 900,000 13,275 15,625 5OO 4,000 106,390 1,174,790 Total 1,174,790 1 in = 80.0 fe,~t ART CENTER- 2ND FLOOR DEPARTMENT: Recreation & Parks DIVISION: Recreation CONTACT PERSON: Wally Majors PROJECT NAME: Civic Center Recreation Facility LOCATION OF PROJECT: East Ocean Avenue TOTAL PROJECT COST (from pg. 2) '~ ,431,800 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. Replace existing 9,800 sq. It. Civic Center on East Ocean Avenue. The replacement building was proposed to become the Community Performing Arts Center on East Ocean Avenue. This facility was to maintain performing arts venue needed in our downtown area. The center was envisioned to enhance and compliment the offerings by the Children's Museum, Art Center and Library. Exterior amenities would include a parking lot, picnic and grass areas. Examples of potential programs include concert series, dance lessons, social dancing and related classes. NOTE: This project contemplated relocation of many of the Civic Center's activities to the new Southwest Boynton Park and Community Center. The new Performing Arts Center was to replace the Civic Center on a smaller scale and will incorporate performing arts functions. Thus, the two projects are linked in the scope as presented. Any change in the scope and design of one facility will affect the scope and design of the other. Based on the results of the November 2003 Bond Referendum, it appears that the current facility will continue to be used. if so, interim repairs are needed at a cost of approximately $350,000. These repairs should be scheduled for FY 04-05. Please note that the possible refurbishment of the Old High School could provide a performing arts venue. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) ~ CITY GOVERNMENT r~ EDUCATION/YOUTH INVOLVEMENT ['---} COMMERCIAL REVITALIZATION ~ NEIGHBORHOOD REVITALIZATION ~ ECONOMIC DEVELOPMENT ~ PUBLIC SAFETY/CRIME PREVENTION ~ QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: A new community performing arts center would enable the City to meet the needs of the residents of the redeveloped downtown area. PAST YEARS SUBSEQUENT Proposed Budget YEARS Project ltem 00 01 02 ~003-04 04 05 06 07 01 02 03 O N D J F M A M J J A S 05 06 07' 08 Project Feasibility Study X Preliminary Desitin Environmental Impact Statement Final Design Property Acquisition Bid Specification Preparation Bid & Award of Contract Project Construction ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ 67~000 PERSONNEL $ 9450 SUPPLIES $ 3~000 SUPPLIES $ TOTAL REVENUES $ 20~000 EQUIPMENT $ 3~000 EQUIPMENT $ OTHER $ 27~520 OTHER $ 31 ~200 TOTAL $ 100~520 TOTAL $ 40~650 DEPARTMENT PROJECT NO. CIP PROJ. # I 12/14/03 PROJ. NAME: Civic Center Recreation Center CIP PROJ. NO. Provide detail to support costs shown in Potential Annual Impact to Operating Budget DIRECT EXPENSES Personnel: $67,000 (1 Recreation Supervisor @ $36,000, I Office Assistant @ $25,000, 1 PT Recreation Leader @ $6,000) Supplies: $3,000 Equipment: $3,000 Other: Interim Repairs $ 356,850 Electric: $16,920 Water: $1,530 Mainteance (repair and corrective): $6.570 Other Contractual Services: $2,500 INDIRECT EXPENSES Maintenance (preventative and scheduled): $13,500 Custodial: $13,950 Life safety/security: $9,450 Insurance: $2,250 Landscape/grounds: $1,500 ~A~'t~N~ ~ E~ITA~ P R0~ E.C ~:;: ES~!M~ED~c. TO~AL GA~]TA~' ~OS~ 128 East Ocean Avenue ALL YEARS Design Planning $ 150,000 Architectural & Engineering Land Acquisition Cost Site Improvement 100,000 Construction Contractual 1,000,000 Utilities Materials & Labor Initial Set-Up Costs Equipment 25,000 Furnishings 15,000 Other: (Specify) Contingency 141,800 GRAND TOTAL $ 1,431,800 CIP Fund PROJECT FUNDING (by Fund/ Recreation Dedication Fund Total 04-05 05-06 256,850 100,000 356,850 0 I PROJ. NAME: Civic Center Recreation Center Interim Improvements Item Cost Reason Floor Replacement - Auditorium $ Auditorium Ceiling Replacement $ Window Repairs $ HVAC Condensing Unit $ Air Handler $ Standby Generator $ Restroom Renovations $ Sub-Total $ Contingency and Design 17% $ 45,000 35,000 25,000 23,OOO 7,000 30,000 140,000 305,000 51,850 Maintenance/Safety Maintenance Maintenance/Energy Conservation Maintenance/Energy Conservation Maintenance/Energy Conservation Safety ADA Compliance/Function ADA Compliance/Function Year Round Use Estimated Total $ 356,850 I in. = 80.0 feet CIVIC CENTER RECREATION FACILITY DEPARTMENT: Recreation & Parks DIVISION: Parks coNTACT PERSON: John Wildner PROJECT NAME: Greenway/Bikeway LOCATION OF PROJECT: To Be Determined ITOTAL PROJECT COST (from pg. 2) 5,000,000 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. The greenway/bikeway master plan will design a trail/bikeway system that provides an open space connector linking parks, nature reserves, cultural features, or historic sites with each other and populated areas or a local strip or linear park designated as a parkway or greenbelt. It may include the purchase of link sites or linear strips of property. Currently preparing plan. Currently developing estimated costs. The City has retained a consultant to provide route feasibility and design services. Grant funding for later phases of the program is anticipated. An initial local outlay of approximately $1.0 M. may be needed as local match(s) for grants. Note: Until precise routing and design are completed for segments, it is very difficult to ascertain annual O&M costs. Staff currently researching this based on other models. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) [----'] CITY GOVERNMENT ~-] EDUCATION/YOUTH INVOLVEMENT ~ COMMERCIAL REVITALIZATION ~ NEIGHBORHOOD REVITALIZATION J--] ECONOMIC DEVELOPMENT [~ PUBLIC SAFETY/CRIME PREVENTION ~ QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: The goal of this project is create a master plan for providing adequate open space, recreational facilities and programs to meet the needs of )resent and future residents, seasonal visitors, and special groups, such as the eldedy and the handicapped. PAST YEARS SUBSEQUENT Proposed Budget YEARS Project Item 00 01 02 2003-04 04 05 06 07 01 02 03 O N D J F M A M J J A S 05 06 07 08 Project Feasibility Study X Preliminary Design X Environmental Impact Statement X Final Design X Property Acquisition X Bid Specification Preparation X X X X Bid & Award of Contract X X X X X X X X ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ PERSONNEL $ SUPPLIES $ SUPPLIES $ TOTAL REVENUES $ 0 EQUIPMENT $ EQUIPMENT $ OTHER $ 30 000 OTHER $ TOTAL $ 30,000 TOTAL $ 0 DEPARTMENT PROJECT NO. CIP PROJ. # 12/14/03 PROJ. NAME: Greenways/Bikeways CIP PROJ. NO. Provide detail to support costs shown in Potential Annual Impact to Operating Budget No impact to operating budgel. ALL YEARS Design Planning $ 300,000 Archit~tural & Engineering Land Acquisition Cost $ 1,000,000 Site Improvement $ 3,200,000 Construction Contractual Utilities Materials & Labor Initial Set-Up Costs Equipment Furnishings Other: (Specie) Contingency GRAND TOTAL $ 5,000,000 PROJECT FUNDING Prior Year's (by Fund) 99-00 03-04 0~05 05-06 06~7 07-08 Total Recreation Dedi~tion Fund 0 100,000 100,000 0 200,000 Bond 1,000,000 1,300,000 2,300,000 T-21 Grant Pro,ram 500,000 500,000 1,000,000 500,000 2,500,000 Total 5,000,000 DEPARTMENT: Recreation & Parks JDIVISION: I Parks CONTACT PERSON: I John Wildner PROJECT NAME: Jaycee Park Acquisition __.CATION OF PROJECT: 2700 block South Federal Hwy TOTAL PROJECT COST (from pg. 2) $4,410,00~ BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. Acquisition of previously leased property from the Florida Inland Navigation District (FIND). This site is currently a passive park with a majority of the improvement adjacent to Federal Hwy. Due to its unique location along the intracoastal waterway, this site has further potential for development as a passive park. FIND has placed this property on its "lands available" list. If the City does not act quickly to acquire this parcel, the property could be acquired by private developers for use that may not be in the best interest of City residents. Future improvements may include a boardwalk along the waterway, picnic facilities, and serving as a limited boating destination. Potential also exists to link this property with further boardwalk development on the north and south side of this site. Projected Property value is $3.4M. Site Development Costs are $400,000. City staff has met with the County and has reached closure on preliminary design. Final design will include day docks but no boat launch ramps. The next step is to proceed with the intralocal agreement and property purchase from FIND. Note: Staff is currently seeking funding (on a reimbursement basis) for part of the purchase cost {$1.5 M) from the Florida Con RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) t I I I I ~ I I x c, COMMERCIAL REVITALIZATION x NEIGHBORHOOD REVlTALI~TION I I I I I t I I I I I I I ~ x ECONOMIC DEVELOPMENT ] PUBLIC SAFETY/CRIME PREVENTION ~X ~ QUALITY OF LIFE/IMAGE AND CHA~CTER DESCRIBE: A well developed and maintained park has been proven to stimulate economic development and improve the image and character of a community. DEPARTMENT PROJECT NO. CIP PROJ. # 12_/14103 PRO J, NAME: Jaycee Park Acquisition CIP PROJ. NO. Provide detail to suppod costs shown in Potential Annual Impact to Operating Budget Since we are currently leasing this property, acquiring it will not increase operational costs. 2700 block South Federal Highway ALL YEARS Design Planning $ 60,000 Architectural & Engineering Land Acquisition Cost $ 3,400,000 Mangrove Enhancement 400,000 Construction Contractual $ 400,000 Utilities Materials & Labor Initial Set-Up Costs Equipment Furnishings Other: (Specify) Contingency 150,000 GRAND TOTAL $ 4~410,000 PROJECT FUNDING Prior Year's (by Fund) 99-00 03-04 04-05 05-06 06-07 07-08 Total Potential Grant from Palm Beach Count}, 0 1,000,000 1,000,000 CRA (04-05);FIND {05-06) 0 400,000 400,000 800,000 TBD, potential bond proiect 1,110,000 0 1,110,000 Florida CommunityTrust 1,500,000 1,500,000 Total 1,110,000 1,400,000 1,900,000 0 0 4,410,000 I in. = 160.0 feet JAYCEE PARK ACQUISITION Recreation CONTACT PERSON: Wally Majors DEPARTMENT: Recreation & Parks DIVISION: PROJECT NAME: Intracoastal Park City Club LOCATION OF PROJECT: Intracoastal Park TOTAL PROJECT COST (from pg. 2) $1,850,000 /BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. Proposed building to replace the previous Royal Palm Clubhouse, but will be larger to accommodate more clubs and organizations simultaneously in the Northeast Portion of the City. Will also provide a new facility for weddings, small, medium and large flex spaces, kitchen and Bar Facilities. The Recreation and Parks Board have requested this project. As part of the Intracoastal Park project completed in 2003, a building pad site has been prepared at the park in anticipation for future use. The projected size of the building is approximately 7,000 sq. fl. The projected capacity would be 275 persons. The facility as proposed would have internal partition walls for meetings and a caterer's kitchen (no food preparation on-site). One possible creative funding source would be to provide naming rights to the building in honor of major donor. No private contributions have been shown in the budget, however. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) ~ ClTY GOVERNMENT ~ EDUCATION/YOUTH INVOLVEMENT ~ COMMERCIAL REVITALIZATION ~ NEIGHBORHOOD REVITALIZATION I--I ECONOMIC DEVELOPMENT ~ PUBLIC SAFETY/CRIME PREVENTION r~ QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: These will be meeting facilities designed to appeal to mostly non-profit groups, however weddings can be accomodated to provide additional revenue. PAST YEARS SUBSEQUENT Proposed Budget YEARS Project ltem 00 01 02 2003-04 04 05 06 07 01 02 03 O N D J F M A M J J A S 05 06 07 08 Project Feasibili~ Study X Preliminary Design X Environmental Impact Statement X Final Design X Property Acquisition Bid Specification Preparation X Bid & Award of Contract X Project Construction X ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ 65,000 PERSONNEL $ 9,450 SUPPLIES $ 3,000 SUPPLIES $ TOTAL REVENUES $ 525 000 EQUIPMENT $ 3,000 EQUIPMENT $ OTHER $ 27 520 OTHER $ 31 200 TOTAL $ 98 520 TOTAL $ 40,650 DEPARTMENT PROJECT NO. ClP PROJ. # 12/14/03 PROJ. NAME: Intracoastal Park City Club ICIP PROJ. NO. Provide detail to support costs shown in Potential Annual Impact to Operating Budget DIRECT EXPENSES Personnel: $65,000 (1 Recreation Supervisor $36,000, 1 Recreation Specialist $29,000) Supplies: $3,000 Equipment $3,000 Other: Electric $11,280 Water: $1,020 Maintenance (repair and corrective): $4,380 Other Contractual: $2,500 INDIRECT EXPENSES Maintenance (preventative and scheduled) $9,000 Custodial $9,300 Life Safety/Security - $6,030 Insurance $1,500 ALL YEARS Design G~TEWAY Planning $ 180,000 COASTAL I Architectural & I Engineering Land Parking Lot Addition 175000 Site Improvement Construction Contractual 1,050,000 N.T.S. ~ Utilities ~ Materials & Labor ~ Initial Set-Up Costs ~ Equipment 250,000 NE 20TH LANE Furnishings 0 Other: (Specify) Contingency 195,000 GRAND TOTAL $ 1,850,000 PROJECT FUNDING Prior Year's (by Fund) 99-00 03-04 04-05 05-06 06-07 07-08 Total Bond Proceeds 850,000 850,000 CIP Fund 180,000 820,000 1,000,000 0 0 0 Total 0 180,000 1,670,000 0 0 1,850,000 1 in. = 180.0 feet INTRACOASTAL PARK CITY CLUB C DEPARTMENT: Library DIVISION: CONTACT PERSON: Virginia Farace PROJECT NAME: Main Library Expansion/Renovation, (add 30,000 sq ft and renovate 28,000 sq ft) LOCATION OF PROJECT: Adjacent to existing Library ITOTAL PROJECT COST (from pg. 2) $7,132,835 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. This project involves the planning, design, funding and construction of a 30,000 s.f. expansion to the nodh of the existing main library in the city complex/downtown redevelopment area. The project includes const, renovation of the existing facility, and all related costs: furniture, shelving, and equipment. The impact of the proposed library expansion can be defined in terms of improved quality of service to the public, enhancement of service capability and improved overall effectiveness in meeting the public demand for library access. At the completion of the project and the implementation of the service program, the public benefit will be immediate. Currently, the library is providing services to an estimated 400,000+ walk-in customers per year. The majority of these customers stay an hour or more to do research, read or use the library's electronic services. In the past, the customer ~attern was to come in, browse and borrow books - an average stay of only 20 minutes. The existing space was designed with the browsing customer as predominant, which is no longer the case. Additionally, the pop. has grown in the City, and the library is serving more youth. The result is that library space in inadequate. The completion of this project will improve customer service by establishing a more convenient and adequate set of services in the normal travel radius of the target group. The proximity to residential areas, retail businesses and other commercial enterprises provides for easy public access, strategic placement and an improved public service product. The expansion will contribute to the city's downtown redevelopment efforts and provide an incentive to the surrounding neighborhoods as an attractor enterprise. Historically, libraries have added dimension to community and business revitalization undertakings. With an attractive appearance, quality service package and an expanded capacity, the library is able to function as one of the principal attractors for business and commercial redevelopment. If the Ocean Distdct Parking structure is not built, it may be necessary to acquire land for parking to suppod the library addition and other area activities. Please note that if the City Commission opts to not proceed with the Library expansion at this time, there are approximately $1.1 M of repairs and refurbishment items for the currE RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) r~ CITY GOVERNMENT ~ EDUCATION/YOUTH INVOLVEMENT ~ COMMERCIAL REVITALIZATION ~ NEIGHBORHOOD REVITALIZATION ~ ECONOMIC DEVELOPMENT ~ PUBLIC SAFETY/CRIME PREVENTION ~ QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: The construction of a library expansion in the downtown area of the City would make City services more accessible to its citizens. It would improve the quality of life by presenting an improved level of direct service. By strategically locating the facility in close proximity to residential, business and commercial activities there is a direct economic development. The library would continue to be an important factor for commercial revitalization of the downtown area. The construction of a new, expanded facility would have a direct impact on neighborhood revitalization. Finally, as there is a significant number of school aged children in the target area the library would be in a position to directly provide support to the formal educational oroorams within the communitv. PAST YEARS SUBSEQUENT Proposed Budget YEARS Project Item 00 01 02 2003-04 04 05 06 07 01 02 03 O N D J F M A M J J A S 05 06 07 08 Project Feasibility Study X Preliminary Design X Environmental Impact Statement X Final Design X Property Acquisition Bid Specification Preparation X Bid & Award of Contract X Project Construction X X X X X X ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: max if all pers. added INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ 295~106 PERSONNEL $ 11~459 SUPPLIES $ 4~861 SUPPLIES $ 1~170 TOTAL REVENUES $ EQUIPMENT $ 3~600 EQUIPMENT $ 0 OTHER $ 100~000 OTHER $ 30~000 TOTAL EXPENSES $ 446~196 TOTAL $ 403~567 TOTAL $ 42~629 DEPARTMENT PROJECT NO. ClP PROJ. # I 12/14103 PROJ. NAME: Librar~ ~ CIP PRO~. NO. Provide detail to support costs shown in Potential Annual Impact to Operating Budget Direct Expenses: Personnel (if and when all positions added) - Maximum of $295,106 will fund 3 additional professional librarians and 4 FT & 6 PT para-professional staff support, including fringe benefits. Other direct expenses: $4861 for supplies; $3600 for equipment; $100,000 for other expenses, including all supplies, equipment and equipment repair, utilities, telephone service, training, ~rinting and binding, and leased services. Indirect Expenses: Personnel - $11,459 for 0.5 FTE custodial personnel to maintain the additional space. Other indirect expenses include: $1,170 for supplies; $30,000 for preventative and scheduled maintenance, repair and corrective maintenance, life safety/security, insurance and supplies. Interim Repairs estimated at: $820,170. Note: if a fire sprinkler system is included, add $320,000 to interim repairs. Please note that the cost estimate for the new construction is based on architect's estimate of 12/11/03 also attached hereto. ALL YEARS Design Planning $ 492,895 Architectural & Engineering Land Site Improvement (inc. parking) $ $0 Construction Building & Renovation $ 6,494,940 Initial Set-Up Costs Equipment $ 30,000 Furnishings $ 90,000 Other: (Specify) Contingency $ 0 Phone and data $ 25,000 G RAND TOTAL $ 7,132,835 PROJECT FUNDING Prior Year's (by Fund) 99-02 03-04 04-05 05-06 06-07 07-08 Total State Construction Grant 250,000 250,000 500,000 Bond Proceeds or CIP Fund 6,512,635 6,512,835 Fdends of the Library Fund Raisin~l 60,000 20,000 20,000 20,000 120,000 Total 7,132,835 I PROJ. NAME: Library Interim Improvements Item Kawal Replacement Roof Coating Heat/Humidity Controls & Ductwork Entry Modification and Paver Replaced Ceiling Replacement North Window Repair Restroom Renovations Sub-Total Contingency and Design 17% Estimated Total Add Sprinkler System Contingency and Design 17% Sub-Total Cost $ 165,000 $ 111,000 $ 135,000 $ 5O,OOO $ 9O,OOO $ 30,000 $ 120,000 $ 701,000 $ 119,170 $ 820,170 $ 320,000 $ 54,4O0 $ 374,4OO Reason Maintenance Maintenance Maintenance/Protection of Books Safety Maintenance/Appearance Maintenance ADA Compliance/Function Year Round Use Safety Estimated Total w/Sprinklers $ 1,194,570 Z Z 0 Z I in. = 80.0 feet MAIN LIBRARY EXPANSION/RENOVATION DEPARTMENT: Recreation & Parks DIVISION: Parks CONTACT PERSON: John Wildner PROJECT NAME: Meadows West/Nautica Sound Neighborhood Park LOCATION OF PROJECT: West Meadows Blvd.& L-19 Canal, ~TOTAL PROJECT COST (from pg. 2) $600,875 IBRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. Combined 9 acre neighborhood park site. Meadows 1, a 4 acre park site, was originally master planned as a passive park with program elements to include unlighted, open playfields for soccer, softball, baseball, football & sand volleyball, and gazebo with shaded seating, benches, paved walks, drinking fountain, security lights, fencing, pre-school play area, possible dog park, elementary play area, and fencing. Nautica Sound, a 5 acre addition, has not yet been master planned, and some active recreation such as unlighted tennis courts, baseball fields, soccer, football & open soccer fields will be included on the western portion of the combined site. Depending on interest of the neighborhood, may include restrooms. This would be determined by a revised master plan for the total site. Cost estimate is $210,000 would be needed for Meadows 1, and $390,000 would be needed for Nautica Sound. Neighborhood meetings in 2002 revealed opposition to active recreation at this site due to proximity of Meadows Park to the east. Suggest project be referred to Recreation and Parks Board for review and recommendation. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) I--] CITY GOVERNMENT ~ EDUCATION/YOUTH INVOLVEMENT ~ COMMERCIAL REVITALIZATION ~ NEIGHBORHOOD REVITALIZATION I--] ECONOMIC DEVELOPMENT r-~ PUBLIC SAFETY/CRIME PREVENTION ~ QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: This site will serve the rapidly growing Northwest section of the city, with many young families as well as seniors, by providing adequate open space, recreational facilities and programs. Neighborhood parks are required to maintain the level of service (LOS) adopted by the City Comprehensive Plan. PAST YEARS SUBSEQUENT Proposed Budget YEARS Project Item 00 01 02 2003-04 04 05 06 07 01 02 03 O N D J F M A M J J A S 05 06 07 08 Project Feasibility Study X Preliminary Design X Environmental Impact Statement X Final Design X Property Acquisition Bid Specification Preparation X Bid & Award of Contract X Project Construction I ! X ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ 40,000 PERSONNEL $ SUPPLIES $ 10,000 SUPPLIES $ TOTAL REVENUES $ 0 EQUIPMENT $ 5,000 EQUIPMENT $ OTHER $ 5.000 OTHER $ TOTAL $ 60,000 TOTAL $ 0 DEPARTMENT PROJECT NO. ICIP PROJ. # 12/14/03 PROJ. NAME: Meadows West/Nautica Sound Neighborhood Park ICIP PROJ. NO. Provide detail to support costs shown in Potential Annual Impact to Operating Budget DIRECT EXPENSES Personnel: $40,000 Supplies: $10,000 Equipment: $5,000 Other: $5,000 P.OPOSED NAUTICA SOUND ~ ALL YEARS NEIGHBORHOOD / Design PARK ~' Planning $ 71,250 Architectural & / / ! LandEngineering Acquisition Cost  Site Improvement Construction D Contractual 475,000 __ ~ Utilities Materials & Labor L-21 CANAL Initial Set-Up Costs Equipment Fumishings N.T.S. MEADOWS I Other: (Specify) NEIGHBORHOOD i Contingency 54,625 N PARK GRAND TOTAL $ 600,875 PROJECT FUNDING Pdor Year's (by Fund) 99-00 03-04 04-05 05-06 06-07 07-08 Total Recreation Dedication Fund 71,250 529,625 600,875 or potential bond project Total 600,875 DEPARTMENT: Recreation & Parks DIVISION: Parks CONTACT PERSON: John Wildner PROJECT NAME: Nautica Park LOCATION OF PROJECT: Lawrence Rd. @ Nautica ITOTAL PROJECT COST (from pg. 2) 398,475 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. 3.5 acres undeveloped neighborhood park site. Proposed program elements include benches, parking, paved walks, fencing, and fencing. Area includes retention pond area with education signage to attract waterfowl, diving birds and other wildlife for bird watching, wildlife viewing and nature photography. All, or majority cost may be covered by Palm Beach County Engineering Dept. so that drainage problems on Lawrence Road are addressed. Staff is currently discussing project with County staff. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) ~ CITY GOVERNMENT ~] EDUCATION/YOUTH INVOLVEMENT I--] COMMERCIAL REVITALIZATION ~ NEIGHBORHOOD REVITALIZATION r---1 ECONOMIC DEVELOPMENT I--] PUBLIC SAFETY/CRIME PREVENTION ~ QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: This site will serve the rapidly growing Northwest section of the city, with many young families as well as seniors, by providing adequate open space. Neighborhood parks are required to maintain the level of service (LOS) adopted by the City Comprehensive Plan. PAST YEARS SUBSEQUENT Proposed Budget YEARS Project Item 00 01 02 2003-04 04 05 06 07 01 02 03 O N D J F M A M J J A S 05 06 07 08 Project Feasibilit~ Stud)/ X Preliminar~ Design X Environmental Impact Statement X Final Desitin !X Properb/Acquisition Bid Specification Preparation X Bid & Award of Contract X ruction X X ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ 20,000 PERSONNEL $ SUPPLIES $ 5,000 SUPPLIES $ TOTAL REVENUES $ 0 EQUIPMENT $ 2,500 EQUIPMENT $ OTHER $ 2,500 OTHER $ TOTAL $ 30,000 TOTAL $ 0 DEPARTMENT PROJECT NO. CIP PROJ. # 12/14/03 PROJ. NAME: Nautica Park ICIP PROJ. NO. -- -~ ,:~ SCHEDULE A- ~ ~ ~ ~ ~:: ~' ~, Provide detail to support costs shown in Potential Annual Impact to Operating Budget L-18 CANAL ALL YEARS __ _ __ Design Planning $ Architectural & Engineering 47,250 [NAUTICA P--~"~ ] Land Acquisition Cost ~o Site Improvement z~ Construction i Contractual 315,000 ~, Utilities Materials & Labor Initial Set-Up Costs Equipment L-19 CANAL N N.T.S. Furnishings Other: (Specify) Contingency 36,225 GRAND TOTAL $ 398 475 ~iNG'~S~ECIEI~!D~iEIE~[U~ PROJECT FUNDING Prior Year's (by Fund) 99-00 03-04 04-05 05-06 06-07 07-08 Total Palm Beach Co. Engineering Dept. 0 300,000 300,000 Park & Rec. Impact Fund 98,475 98,475 Total 98,475 300,000 398,475 I in. = 80.0 feet NAUTICA PARK PROJECT NAME: Ocean District Parking Structure CONTACT PERSON: Dave Kelley COST (from 2) $4,805,000 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. The municipal portion of the Ocean District is sorely deficient of parking. Public visitors routinely must park at the Civic Center and walk to City Hall, often times to conduct very simple business. The Children's Museum has no reserved parking that it can market to its patron and no bus parking that it can market to its largest of user groups. The Civic Center functions lack parking as patrons are many times forced to find on street parking. Staff analysis suggests that the entire area lacks neady 275 parking spaces simply to meet current code. Most notable is that there can be no expansion of existing facilities, nor can there be new facilities constructed, without additional parking. This project contemplates a mere 200 parking spaces. Should new buildings proceed, then this project scope must be increased dramatically. Land Purchase in Civic Center Area for this structure will very likely be required. Discussions with CRA on possible participation in funding is recommended especially if the CRA is involved with renovation and use of Old High School. Land for the parking facility should be purchased and land-banked for future use. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) CITY GOVERNMENT COMMERCIAL REVITALIZATION ECONOMIC DEVELOPMENT QUALITY OF LIFE/IMAGE AND CHARACTER EDUCATION/YOUTH INVOLVEMENT NEIGHBORHOOD REVITALIZATION PUBLIC SAFETY/CR~ME PREVENTION DESCRIBE: ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: PERSONNEL $ 0 PERSONNEL $ 7,000 SUPPLIES $ 2,000 SUPPLIES $ 500 EQUIPMENT $ 2,500 EQUIPMENT $ 0 OTHER $ 85i000 OTHER $ 45~000 TOTAL $ 89,500 TOTAL $ 52,500 ANNUALSUMMARY: TOTAL REVENUES TOTAL EXPENSES $ $ 142,000 I DEPARTMENT PROJECT NO. [CIP PROJ. # 12/14/03 PROJ. NAME: Ocean District Parking Structure CIP PROJ. NO. Provide detail to support costs shown in Potential Annual Impact to Operating Budget Direct Expenses: Other direct expenses: $2,000 for supplies; $2,500 for equipment; $85,000 for other expenses, including all supplies, equipment and equipment repair, utilities, and security services. Indirect Expenses: Personnel - $7,000 for 0.25 FTE personnel to maintain the additional space. Other indirect expenses include: $1500 for supplies; $45,000 for 3reventative and scheduled maintenance, repair and corrective maintenance, life safety/security, insurance and supplies. MA~ i ALL YEARS Design Planning ~ 300,000 Architectural & Engineering Land Acquisition Cost ~ $1,200,000 (Parking needs) Construction Building ,~ 3,000,000 Initial Set-Up Costs 2 Other: (Specify) Contingency ~ 300,000 Phone and data ~ 5,000 GRAND TOTAL ~ 4,805,000 PROJECT FUNDING Prior Year': (by Fund) 99-02 03-04 04-05 05-06 06-07 07-08 Total Bond Proceeds or CIP Fund 900,000 0 1.805,000 2.705,000 CRA 300,000 1,800,000 2,100,000: Total 1,200,000 0 3,605,000 4,805,000 J I in. = 100.0 feet OCEAN DISTRICT PARKING STRUCTURE DEPARTMENT: Recreation & Parks DIVISION: Parks CONTACT PERSON: John Wildner PROJECT NAME: Oceanfront Park Renovations ILOCATION OF PROJECT: Oceanfront Park ]TOTAL PROJECT COST (from pg. 2) $502,700 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. 3 Lifeguard Towers, and Boardwalk Design/Replacement and temporary/removable Handicap Decking. Summer of 2005 recommended. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) [-~ CITY GOVERNMENT I--I EDUCATION/YOUTH INVOLVEMENT ~ COMMERCIAL REVITALIZATION I--I NEIGHBORHOOD REVITALIZATION ~ ECONOMIC DEVELOPMENT ~ PUBLIC SAFETY/CRIME PREVENTION ~ QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: The goal of this project is to increase safety, and eliminate hazardous conditions at the beach, where patrons are slipping on the wet plastic boardwalk and need more stable foundation to walk on. PAST YEARS SUBSEQUENT Proposed Budget YEARS Project Item 00 01 02 2003-04 04 05 06 07 01 02 03 O N D J F M A M J J A S 05 06 07 08 Project Feasibility Study Preliminary Design X Environmental Impact Statement X Final Design X Property Acquisition Bid Specification Preparation X Bid & Award of Contract X Project Construction X ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ PERSONNEL $ SUPPLIES $ SUPPLIES $ TOTAL REVENUES $ _0 EQUIPMENT $ EQUIPMENT $ OTHER $ OTHER $ TOTAL $ 0 TOTAL $ 0 DEPARTMENT PROJECT NO. ICIP PROJ. # 12/14/03 PROJ. NAME: Oceanfront Park Renovations CIP PROJ. NO. Provide detail to support costs shown in Potential Annual Impact to Operating Budget Already being maintained by City Staff. ALL YEARS Design Planning $ 58,500 Architectural & Engineering Land Acquisition Cost 0 Site Improvement Construction Contractual 390,000 Utilities Materials & Labor Initial Set-Up Costs Equipment Furnishings 8,500 Other: (Specify) Contingency 45,700 GRAND TOTAL $ 502,700 PROJECT FUNDING Prior Year's (by Fund) 99-00 03-04 04-05 05-06 06-07 07-08 Total Capital Improvement Pro~ram 502,700 502,700 Total 502,700 1 in. -- 120.0 feet OCEANFRONT PARK RENOVATION DEPARTMENT: Cl:~/t. DIVISION: CONTACT PERSON: Doug Hutchinson PROJECT NAME: Old High School Renovation LOCATION OF PROJECT: East Ocean Avenue ITOTAL PROJECT COST (from pg. 2) 4,229,850 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. Refurbish existing 28,000 sq. ft. High School on East Ocean Avenue. The refurbished building could become a CommunityCenter on East Ocean Avenue. The center will serve to enhance and compliment the offerings by the Children's Museum, Art Center and Library. Examples of potential programs include meeting rooms, Chamber of Commerce Offices, CRA Office. etc. The exact uses are pending further study of the HS Task Force as authorized by the City Commission. Staff has NOT prepared an analysis of direct expenses because support type costs will be entirely dependent upon the type of use selected. However, it is necessary to know that in any scenario, City operating expenses will likely increase as a result of the use of expanded space. If CRA elects to operate facility, an O&M Contract can be negotiated with City so that CRA funds are used to pay these costs. No costs have been identified for O&M at this time. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) ~ CITY GOVERNMENT ~ EDUCATION/YOUTH INVOLVEMENT ~--~ COMMERCIAL REVITALIZATION ~ NEIGHBORHOOD REVITALIZATION [~ ECONOMIC DEVELOPMENT ~ PUBLIC SAFETY/CRIME PREVENTION ~ QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: A refurbished HS would be helpful to meet the needs of the residents of the redeveloped downtown area. PAST YEARS SUBSEQUENT Proposed Budget YEARS Project ltem 00 01 02 2003-04 04 05 06 07 01 02 03 O N D J F M A M J J A S 05 06 07 08 Project Feasibility Study X Preliminary Desicjn X Environmental Impact Statement X Final Desitin X Proper[7 Acquisition Bid Specification Preparation X Bid & Award of Contract X Project Construction X ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ 0 PERSONNEL $ 0 SUPPLIES $ 0 SUPPLIES $ TOTAL REVENUES $ 0 EQUIPMENT $ 0 EQUIPMENT $ OTHER $ 0 OTHER $ 0 TOTAL $ 0 TOTAL $ 0 DEPARTMENT PROJECT NO. ICIP PROJ. # I 12/14/03 PROJ. NAME: Old Hi 3 School Renovation Provide detail to support costs shown in Potential Annual Impact to Operating Budget DIRECT EXPENSES At Present, Project assumes no City Costs to operate the facility Personnel: Equipment: Other: Electric: Water: Mainteance (repair and corrective): Other Contractual Services: INDIRECT EXPENSES Maintenance (preventative and scheduled): Custodial: Life safety/security: Insurance: CIP PROJ. NO. East Ocean Avenue Interim Repairs $ 239,850 Design Planning Architectural & Engineering Land Acquisition Cost Site Improvement Construction Contractual Interim Repairs Materials & Labor Initial Set-Up Costs Equipment Furnishings Other: (Specify) Contingency ALL YEARS 150,000 200,000 3,400,000 239,850 25,000 15,000 200,000 GRAND TOTAL 4,229,850 , ClP Total 04-05 05-06 3,929,850 3,929,850 0 I PROJ. NAME: Old High School Interim Improvements Item Stabilize Facility Cost $ 205,000 Reason Maintenance/Safety (Per Consultant's Report 12/03) Sub-Total Contingency and Design 17% $ 205,000 $ 34,850 Estimated Total $ 239,850 © © DEPARTMENT: Recreation & Parks DIVISION: Parks CONTACT PERSON: John VVildner PROJECT NAME: Palmetto Green Park Expansion LOCATION OF PROJECT: South of C-16 Canal east of 1-95 TOTAL PROJECT COST (from pg. 2) $506,000 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. Expansion of 4 acre neighborhood park. Proposed program elements to include asphalt pedestrian & bike path, landscaping, 2 fishing piers, continuation of fencing along rear property line with optional gates per property. May also include children's playground, parking lot and )icnic shelter adjacent to Wilson Park RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) CITY GOVERNMENT COMMERCIAL REVITALIZATION ECONOMIC DEVELOPMENT EDUCATION/YOUTH INVOLVEMENT NEIGHBORHOOD REVITALIZATION PUBLIC SAFETY/CRIME PREVENTION QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: The goal of this project is to provide adequate open space, and recreational facilities to meet the needs of present and future residents, seasonal visitors and special groups, such as the eldedy and handicapped. Neighborhood parks are required in order to provide the level of service required by the adopted City Comprehensive Plan. ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: PERSONNEL $ 25,000 PERSONNEL $ SUPPLIES $ 1500 SUPPLIES $ EQUIPMENT $ 2,500 EQUIPMENT $ OTHER $ 1,000 OTHER $ TOTAL $ 30,000 TOTAL $ DEPARTMENT PROJECT NO. ICIP PROJ. # ANNUAL REVENUES: TOTAL REVENUES $ 0 12/14~03 PROJ. NAME: Palmetto Green Expansion IClP PROJ. NO. Provide detail to support costs shown in Potential Annual Impact to Operating Budget DIRECT EXPENSES Personnel: $25,000 Supplies: $1,500 Equipment $2,500 Other $1,000 i0 i~:ES~IM PALMETTO PALMETTO I · GREENS GREENS ! \ ALL YEARS PARK~ / Design EXPANSION PARK ~ I Architectural Planning & $ 60,000 Engineering Land BOYNTON CANAL-C-16 / / Acquisition Cost ~//////////////////////////~~ Site Improvement i ~ Construction '~ Contractual ~ ~~. Utilities <'~ ~o Materials & Labor 400,000 ~, - Initial Set-Up Costs ~ Equipment Furnishings ~ " / ! Other: (Specify) Contingency 46,000 N.T.S. ~ I N GRAND TOTAL $ 506,000 PROJECT FUNDING Prior Year's (by Fund) 99-00 03-04 04-05 05-06 06-07 07-08 Total T21 Grant 506,000 506,000 Total 506,000 Z Z ~lJ W r~ W DEPARTMENT: Engineering DIVISION: CONTACT PERSON: Dave Kelley IPROJECT NAME: New Public Safety Building ILOCATION OF PROJECT: TBD ITOTAL PROJECT COST (from pg. 2) $23,396,000 IBRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. This project involves the planning, design, funding and construction of a new 78,000 SF Public Safety Facility in the City of Boynton Beach. The new facility will replace the existing Police facility at the City Hall Complex. The new Facility will include all Police functions and will house a secure Communications complex and Information Services Department. Note: Location of Public Safety Building not required to be in City Hall area. Alternative site with surface parking would save approximately $2.5 M over decked parking (required in Civic Center area). Cost includes estimated refurbishment of old Police area in City Hall complex. In opinion of staff, this project cannot be funded without an alternate purpose bond issue or dedicated General Obligation Bond Issue, by referendum. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) ~ CITY GOVERNMENT ~ EDUCATION/YOUTH INVOLVEMENT ~ COMMERCIAL REVITALIZATION ~-~ NEIGHBORHOOD REVITALIZATION ~ ECONOMIC DEVELOPMENT [~ PUBLIC SAFETY/CRIME PREVENTION ~ QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: Construction ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ 66~000 PERSONNEL $ 29~500 SUPPLIES $ 5~000 SUPPLIES $ 1~000 TOTAL REVENUES $ EQUIPMENT $ 20~000 EQUIPMENT $ 0 OTHER $ 175~000 OTHER $ 100~000 TOTAL EXPENSES $ TOTAL $ 266~000 TOTAL $ 130~500 396~500 DEPARTMENT PROJECT NO. CIP PROJ. # I 12/14/03 PROJ. NAME: New Public Safety Facilit~ CIP PROJ. NO. Provide detail to support costs shown in Potential Annual Impact to Operating Budget Direct Expenses: Personnel o $66,000 will fund 2 additional clerical staff support / receptionist, including fringe benefits. Other direct expenses: $5,000 for supplies; $20,000 for equipment; $175,000 for other expenses, including jail supplies, equipment and equipment repair, utilities, telephone service, training, and leased services. Indirect I Expenses: Personnel - $29,500 for 1.0FTE custodial personnel to maintain the additional space. Other indirect expenses include: $1,000 for supplies; $100,000 for preventative and scheduled maintenance, repair and corrective maintenance, life safety/security, insurance and supplies. ALL YEARS Design Planning $ 1,220,000 T B D Architectural & Engineering Land Acquisition $1,200,000 Construction Building $ 12,246,000 Parking Structure (314 space) 3,300,000 Owners Representative 130,000 Initial Set-Up Costs City Hall Refurbish 3,500,000 Other: (Specify) Contingency $ 1,250,000 Furnishings 550,000 Security and Cabling 200,000 GRAND TOTAL $ 23,396,000 PROJECT FUNDING Prior Year's (by Fund} 99-02 03-04 04-05 05-06 06-07 07-08 Total Bond Proceeds or CIP Fund 1,200,000 8,196,000 14,000,000 0 23,396,000 Total 23,396,000 I [ I DEPARTMENT: Engineering DIVISION: CONTACT PERSON: Dave Kelley PROJECT NAME: New PW Facility LOCATION OF PROJECT: TBD TOTAL PROJECT COST (from pg. 2) $7,320,000 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. This project involves the planning, design, funding and construction of a new Public Works Facility in the City of Boynton Beach. The new facility will replace the existing facility on NE 9th Avenue that will become pad of the Head of Boynton redevelopment area. The new facility will include all PW functions, Parks and Recreation Administration and maintenance functions, as well as Engineering and the Warehouse. This project identifies cost of land acquisition but does NOT contemplate a return on the sale of existing PW Facility on NE 9th Avenue. The sale of this land is an unknown at this time, thus the proceeds from the sale are not pad of this project cost. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) ~ CITY GOVERNMENT ~ EDUCATION/YOUTH INVOLVEMENT ~ COMMERCIAL REVITALIZATION ~-~ NEIGHBORHOOD REVITALIZATION [~ ECONOMIC DEVELOPMENT ~ PUBLIC SAFETY/CRIME PREVENTION ~ QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ 33~000 PERSONNEL $ 29t500 SUPPLIES $ 5~000 SUPPLIES $ 1~000 TOTAL REVENUES $ EQUIPMENT $ 4~000 EQUIPMENT $ 0 OTHER $ 25~000 OTHER $ 75~000 TOTAL EXPENSES $ TOTAL $ 67~000 TOTAL $ 105~500 172~500 DEPARTMENT PROJECT NO. ICIP PROJ. # 12/14/03 ,ROJ. NAME: New P~aci~,~ Ic,P PROJ. NO. Provide detail to support costs shown in Potential Annual Impact to Operatin9 Budget Direct Expenses: Personnel - $33,000 will fund '1 additional clerical staff support / receptionist, includin9 fringe benefits. Other direct expenses: $5,000 for supplies; $4,000 for equipment; $25,000 for other expenses, including all supplies, equipment and equipment repair, utilities, telephone service, training, and leased services. Indirect Expenses: Personnel - $29,500 for 'I.0FTE custodial personnel to maintain the additional space. Other indirect expenses include: $1,000 for supplies; $75,000 for preventative and scheduled maintenance, repair and corrective maintenance, life safety/security, insurance and supplies. I M~A~Ii~TO S~ ALL YEARS Design Planning $ 400,000 T B D Architectural & Engineering Land Acquisition $2,300,000 Construction Building $ 4,200,000 Initial Set-Up Costs Other: (Specify) Contingency $ 420,000 GRAND TOTAL $ 7,320,000 PROJECT FUNDING Prior Year's (by Fund) 99-02 03-04 04-05 05-06 06-07 07-08 Total Bond Proceeds or CIP Fund 0 2,300,000 400,000 4,620,000 7,320,000 Total 7.320.000 I J DEPARTMENT: Rec and Parks DIVISION: Parks CONTACT PERSON: John Wildner PROJECT NAME: Quantum District Park BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. Undeveloped district park site also known as Optimist Park (approx 15 acres). A residential project is being constructed on the adjacent site. Planned facilities may include a regulation baseball field, soccer/football/softball fields, outdoor basketball courts, bocce court, picnic tables, pavilions, health trail, horseshoe pits, activity building, restroom/concession, maintenance building, landscaping &irrigation, sand volleyball court, and children's playground. A skatepark may be substituted for the activity center, volleyball or basketball courts, possible funding may be available through the Florida Recreation Development Assistance Program (FRDAP). Note: Introduction of residential land uses on adjoining parcel to the south may impede development of more active park even though there has been disclosure of park plans to residential purchasers. Recommend that Recreation and Parks Board review project. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) r---'-i CITY GOVERNMENT J-----I COMMERCIAL REVITALIZATION r---1 ECONOMIC DEVELOPMENT EDUCATION/YOUTH INVOLVEMENT NEIGHBORHOOD REVITALIZATION PUBLIC SAFETY/CRIME PREVENTION ~1 QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: Potential active recreation sites are in extemely short supply within the cry. This site retains it's potential for active recreation since the new townhouse development south of the site is being marketed to young families who are aware that there is going to be a park next door to them. 9ct Construction ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ 50~000 PERSONNEL $ SUPPLIES $ 5~000 SUPPLIES $ TOTAL REVENUES $ 0 EQUIPMENT $ 5~000 EQUIPMENT $ OTHER $ 101000 OTHER $ TOTAL $ 70~000 TOTAL $ 0 DEPARTMENT PROJECT NO. ICIPPROJ'# n/a I 12/14/03 PROJ. NAME: ,~ CIP PROJ. NO. ~ Provide detail to support costs shown in Potential Annual Impact to Operating Budget DIRECT EXPENSES Personnel: grounds maintenance will probably be handled by City staff, however, potential exists for this to be handled by contractual services $50,000. Supplies: $5,000, Equipment $5,000 (shared with Hester Center supplies) Other: $10,000 includes electric for lights and other utilities costs. ALL YEARS Design Planning $ 480,000 Architectural & Engineering Land Acquisition Cost Site Improvement Construction Contractual 3,200,000 Utilities Materials & Labor Initial Set-Up Costs Equipment Furnishings Other: (Specify) Contingency 368,000 GRAND TOTAL $ 4,048,000 PROJECT FUNDING Prior Year's {by Fund) 99-00 03-04 04-05 05-06 06-07 07-08 Total FRDA Grant 200,000 200,000 Potential General Obligation Bond 3,848,000 3,848,000 Total 4,048,000 4,048,000 1 in. = 200.0 feet QUANTUM DISTRICT PARK I I / DEPARTMENT: Recreation & Parks [DIVISION: Parks CONTACT PERSON: John Wildner IPROJECT NAME: Southeast Neighborhood Park-Phase 1 ILOCATION OF PROJECT: Zill Mango Nursery at SE 27th Ave. ITOTAL PROJECT COST (from pg. 2) 600,875 IBRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. 2.3 acre neighborhood park site to serve the Southeast section of the City. Phase 1 would be 2.3 acres to include basketball court, children's playground, picnic area, fencing, sidewalk leading to & from the site, and landscaping/irrigation. Funding will come from the Florida Recreation Development Assistance Program & the Recreation Dedication Account. Possibly will be expanded to five acre neighborhood lark site in future. Staff is discussing purchase of second and final phase of property with owner of nursery. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) [--I CITY GOVERNMENT ~ EDUCATION/YOUTH INVOLVEMENT r--] COMMERCIAL REVITALIZATION ~-] NEIGHBORHOOD REVITALIZATION ~--I ECONOMIC DEVELOPMENT ~ PUBLIC SAFETY/CRIME PREVENTION [~ QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: This park will provide adequate open space, recreational facilities and programs to meet the needs of present and future residents, seasonal visitors and special groups. Residents in the southeastern section of the city are lacking in neighborhood parks and must travel to other areas of the City for recreational services. PAST YEARS SUBSEQUENT Proposed Budget YEARS Project ltem 00 01 02 2003-04 04 05 06 07 01 02 03 O N D J F M A M J J A S 05 06 07 08 Project Feasibilit7 Stud}, X Preliminary Design X Environmental Impact Statement X Final Design X Property Acquisition X Bid Specification Preparation X Bid & Award of Contract X Project Construction X X ANNUAL INCREASE/DECREASE: DIRECT EXPENSES: INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ 10,000 PERSONNEL $ SUPPLIES $ 5~000 SUPPLIES $ TOTAL REVENUES $ 0 EQUIPMENT $ 5 0..~00 EQUIPMENT $ OTHER $ 3,000 OTHER $ 10,000 TOTAL $ 23,000 TOTAL $ 10 000 DEPARTMENT PROJECT NO, CIP PROJ. # 12/14/03 PROJ. NAME: Southeast Neighborhood Park-Phase 1 ICIP PROJ. NO. Provide detail to suppod costs shown in Potential Annual Impact to Operating Budget DIRECT EXPENSES Personnel: $10,000 Supplies $5,000 Equipment $5,000 Other $3,000 INDIRECT Other: $10,000 other contractual services (maintenance on mango trees in undeveloped areas in 2nd phase of project) ALL YEARS Design Planning $ Architectural & Engineering 71,250 Land Acquisition Cost 0 Site Improvement Construction Contractual 475,000 Utilities Materials & Labor Initial Set-Up Costs Equipment Furnishings Other: (Specify) Contingency 54,625 GRAND TOTAL $ 600,875 PROJECT FUNDING Prior Year's (by Fund) 99-00 03-04 04-05 05-06 06-07 07-08 Total FRDAP Grant 200,000 200,000 Recreation Dedication Fund 0 400,875 400,875 Total 200,000 400,875 600,875 I in. = 100.0 feet .mm SOUTHEAST NEIGHBORHOOD PARK- PHASE I DEPARTMENT: Recreation & Parks DIVISION: Recreation JCONTACT PERSON: IWally Majors PROJECT NAME:I ISenior Center Phase III !LOCATION OF PROJECT: /Senior Center 1021 S. Federal Highway ITOTAL PROJECT COST (from pg. 2) 1 I1,918,750 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. Renovation of facility to create a focal point for delivery of comprehensive and coordinated services for the senior population in the Boynton Beach area, including complete replacement of roof, new front fa~:ade with ddveothrough antrenceway, and interior renovation which includes an atrium, offices, restrooms, computer lab, meeting, program and storage rooms, gardening workroom, arts & crafts room, health department approved kitchen, appliances, exterior lighting, signage, and landscaping. Phase I of the Boynton Beach Senior Center is complete and is currently serving seniors from Boynton Beach, Lake Worth, Lantana, Briny Breezes, Ocean Ridge, Boca Raton, Delray Beach and Hypoluxo and communities in western Palm Beach County. The Boynton Beach Senior Center attracts approximately 6,800 senior adults per month with 2,000 meals served per month. Phase I has made the facility operational but lacks many of the essential components for a successful and comprehensive operation. Phase III will provide nearly 3,500 additional square feet to expand the services provided, increase the facility's accessibility and eliminate shared space issues that impact many of the activities. Phase II is the 1,400 sq. ft improvement @ $90,000. The City of Boynton Beach has collaborated with several service agencies to provide a vadety of services not readily accessible and available at one convenient location elsewhere. These agencies and programs include the following: AARP (55 Alive Driving Course and Tax Preparation); R.S.V.P. (volunteer opportunities for seniors); Bethesda Memorial Hospital (free blood pressure testing and a physical therapist for an exercise program); Delray Medical Center (free glucose, cholesterol and prostate testing; mammograms will soon be offered); Census Bureau testing, Hear-X (free headng testing); Aker Kasten Community Outreach Program (free vision testing); Boynton Beach Transportation (shuttle services to the Senior Center and weekly outings); Palm Beach County Mental Health Department (widowed persons counseling); MaE Volen (hot meals program). We requested grant funding through the Department of Elder Affairs for FY 2000-2001, but our request was denied. Our local Area Agency on A~in~ supports the expansion of this much needed facility; however no fundin~l is available at this time. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) X CITY GOVERNMENT EDUCATION/YOUTH INVOLVEMENT COMMERCIAL REVITALIZATION NEIGHBORHOOD REVITALIZATION ECONOMIC DEVELOPMENTI PUBLIC SAFETY/CRIME PREVENTION X QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: Since Boynton Beach lacks a solid infrastructure for health and social services, important benefits of Phase II would include improved health care and access to preventive health services for seniors at one convenient location. Phase II would include other unique amenities such as gardening work room, arts & crafts room and improved accessibility. ~ ~E~T i~ ~ LEMENTATi:ON;SC H E~U.~ PAST YEARS SUBSEQUENT Proposed Budget YEARS Project Item 00 01 02 2003-04 04 05 06 07 I ]/ I I I 01 02 03 O N D J F M A M J J A S 05 06 07 08 Project Feasibility Study X Preliminar7 Design X Environmental Impact Statement X Final Design X Properly Acquisition X Bid Specification Preparation X Bid & Award of Contract X Project Construction j X ANNUALINCREASE/DECREASE: I I I r I I DIRECT EXPENSES: I INDIRECT EXPENSES:j ANNUAL REVENUES: PERSONNEL $ 0 !PERSONNEL $ 3,780 I I ] I - - SUPPLIES $ 1~000 SUPPLIES $ TOTAL REVENUES $ 10 000 EQUIPMENT $ 1~500 EQUIPMENT $ OTHER $ 15~008 OTHER $ 11 ~880 TOTAL $ 17 508 TOTAL , $ 15 660 DEPARTMENT PROJECT NO. CIP PROJ. # 12/14/03 PROJ. NAME: Senior Center Phase III Provide detail to support costs shown in Potential Annual Impact to Operating Budget DIRECT EXPENSES Equipment: $1,500 Other: E ectric: $6,768 Water/Sewer: $612 Maintenance (repair & corrective): $2,628 Other Contractaual Servcies: $5,000 INDIRECT EXPENSES Custodial: $5,580 Maintenance (preventative and scheduled): $5,400 Insurance: $900 Life Safety/Security: $3,780 Senior Center, 1021 So. Federal Highway PROJECT FUNDING (by Fund) TBD potential bond issue Prior Year's 99-00 CIP PROJ. NO. 03-04 IM'.ATE ~CAJ~ Design Planning Architectural & Engineering Land Acquisition Cost Site Improvement Construction Contractual Roof Replaced Materials & Labor Initial Set-Up Costs Equipment Furnishings Video Surveillance System Other: (Specify) Contingency GRAND TOTAL $ ALL YEARS 248,250 600,000 150,000 525,000 175,000 30,000 10,000 15,000 04-05 05-06 06-07 07-08 400,000 1,518,750 Total 400,000 1,518,7501 0 0 0 lr918,750 Total 1,918,750 165,500 1 in. -- 60.0 feet SENIOR CENTER PHASE II & III DEPARTMENT: Recreation & Parks DIVISION: Recreation ICONTACT PERSON: IWallyMajors PROJECT NAME:I I Southwest Boynton Park and Community Center LOCAT,ON OF PROJECT: ~S. Congress Avenue TOTAL PROJECT COST (from pg. 2)I 153,040,000 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. The Southwest Park and Community Center would serve the residents along the Congress Avenue corridor. A large multi-purpose center may include four indoor racquetball courts, meetings rooms, clerical and administrative offices and a large multi-purpose room to accomodate relocation of the Madsen Center programs as well as all of the Civic Center's (non-cultural) classes and recreational programs. Exterior facilities may include a covered playground, shuffle board courts, picnicing areas and parking. NOTE: This project contemplates relocation of many of the Civic Center's activities to this new facility. The new Peforming Arts Center will replace the Civic Center on a smaller scale and will incorporate performing arts functions. Thus, the two projects are linked in the scope as presented. Any change in the scope and design of one facility will affect the scope and design of the other. Note: Failure of the GO Bond Issue in November will have an impact on viability of this project. Staff is awaiting Commission Direction. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) X CI'~Y G~VE~NM~NT X E DtUCAjTIOI~I/YO~JT. [INV~)LV~ MEI~T Boynton Boach lacks a rocreational/social communi~ contor in tho southwost soction of tho ci~. As tho rodevelopment of tho downtown aroa pro~mssos, rolocation of mcroational pro,rams and facilitios will bocomo ossontial, lhis both hOOds. CIP PROJ. # PROJ. NAME: Southwest Bo)/nton Park and Communi~ Center ClP PROJ. NO. Provide detail to support costs shown in Potential Annual Impact to Operating Budget DIRECT EXPENSES: Personnel: $94,000 (1 Recreation Supervisor @ $36,000 and 2 Recreation Specialists @ $58,000) Supplies: $5,000 Equipment: $5,000 Other Electrical: $11,280 WatedSewer: $1,020 Maintenance (repair and corrective): $4,380 Other Contractual Services: $5,000 INDIRECT EXPENSES: Custodial: $9,300 Maintenance (preventative and scheduled): $9,000 Insurance: $1,500 Landscape/grounds: $10,000 Life safety/security: $6,300 Southwest Boynton Park Community Center, S. Congress Avenue Design Planning Architectural & Engineering Land Acquisition Cost Site Improvement Construction Contractual Utilities Materials & Labor Initial Set-Up Costs Equipment Furnishings Other: (Specify) Contingency ALL YEARS 360,000 GRAND TOTAL 200,000 2,200,000 PROJECT FUNDING (by Fund) Prior Year's 99-00 03-04 04-05 05-06 06-07 07-08 TBD, potential bond issue 3,040,000 Total 3,040,000 0 0 0 0 20,000 20,000 Total 3,040,000I 3,040,000 240,000 I in. = 200.0 feet SOUTHWEST BOYNTON PARK & COMMUNITY CENTER DEPARTMENT: Recreation & Parks tDIVISION: I Recreation ICONTACTPERSON: IWally Majors PROJECT NAME: IWilson Center LOCATION OF PROJECT: 1211 NW 13th Avenue. JTOTAL PROJECT COST (from pg. 2)1 152,496,500 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. Replacement and expansion of existing facility. May include multi-purpose room, office space, full service kitchen, game room, computer lab and class room. Will serve as a community center for the neighborhood and a focal point of the Heart of Boynton Redevelopment area. Will provide several recreation programs and activities, including after school programs, summer camp, food site for youth and seniors, opportunities for community gatherings (including rentals), classes and social service programs. This plan includes a covered, full size basketball court and facility parking lot. Estimated building size is 16,000 sq. ft. Staff working on task order for architect for final design work. Land purchase for facility is still pending and becoming critical. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) I I I I [ CITY X EDUCATION/YOUTH INVOLVEMENT x G~3VE~NM~NT COMMERCIAL REVITALIZATION x NEIGHBORHOOD REVITALIZATION ECONOMIC DEVELOPMENT x PUBLIC SAFETY/CRIME PREVENTION X QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE:I Will provide opportunities for recreational, educational and social services to local residents. Will serve as a focal point for the redevelopment of the area. fl PAST YEARS SUBSEQUENT Proposed Budget YEARS Project Item 00 01 02 2003-04 04 05 06 07 I I/ I I I o~0203 0 N D J F U A M J J A S 05060708 Project Feasibility Study X Preliminary Design X Environmental Impact Statement X Final Design X Property Acquisition X Bid Specification Preparation X Bid & Award of Contract X X X ANNUAL INCREASE/DECREASE: I I I [ AN/UALN ] I I DIRECT EXPENSES: r INDIRECT EXPENSES: , REVENUES: PERSONNEL $ 29,000 PERSONNEL $ 9450 I I I I SUPPLIES $ 21000 SUPPLIES $ TOTAL REVENUES $ 5 D00 EQUIPMENT $ 3~000 EQUIPMENT $ OTHER $ 30~020 OTHER $ 31 ~050 TOTAL $ 64~020 TOTAL $ 4(~500 DEPARTMENT PROJECT NO. CIP PROJ. # 12/14/03 Provide detail to support costs shown in Potential Annual Impact to Operating Budget DIRECT EXPENSES Personnel: $29,000(1 Recreation Specialist) Supplies: $2,000 Equipment: $3,000 Other: Other Contractual Services: $5,000 Electric: $16,920 Water/Sewer: $1,530 Maintenance (repair/corrective): $6,570 INDIRECT EXPENSES Custodial: $13,950 Maintenance (preventative/scheduled): $14,850 Insurance: $2,250 Life/safety: $9,450 211 NW 13th Avenue PROJECT FUNDING (by Fund) TBD Palm Beach Co. Bond Issue Potential Bond or CIP Total Pdor Year's 99-00 03-04 1,496,50O 1,496,500 Design Planning Architectural & Engineering Land Acquisition Cost Site Improvement Construction Contractual Utilities Materials & Labor Initial Set-Up Costs Equipment Furnishings Other: (Specify) Contingency ALL YEARS $ 240,000 GRAND TOTAL 04-05 05-06 1,000,000 1,000,000 0 06-07 350,000 1,600,000 75,000 5,000 07-08 2,496r500 Total 2,496,500 226,500 1 in. = 50.0 feet WILSON CENTER 0 LL~ Ill " L DEPARTMENT: Recreation & Parks r~,~,~,o~: IParks ICONTACTPERSON: t John Wildner PROJECT NAME: IWilson Park Improvements LOCATION Of PROJECT: 21 1 NW 13th Avenue. TOTAL PROJECT COST (from pg. 2)1 15379 500 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. I I I I I I I I I I I I I I I I I I I I I I I I Complementing master plan design of Wilson Center and Pool by relocating and installing new playground equipment, re-orientation of the multi-purpose athletic field, adding picnic pavilion and access to Palmetto Greens Park Greenway/Bikeway. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) I I I I t ' x CITY GOVERNMENT X EDUCATION/YOUTH INVOLVEMENT COMMERCIAL REVITALIZATION x NEIGHBORHOOD REVITALIZATION ECONOMIC DEVELOPMENT x PUBLIC SAFETY/CRIME PREVENTION X QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: I ~ PAST YEARS SUBSEQUENT Proposed Budget YEARS Project ltem 00 01 02 2003-04 04 05 06 07 I I I I I I o~ 02 03 0 u D J F M A M J J A S 05 06 07 08 Project Feasibility Study X Preliminary Design X Environmental Impact Statement X Final Desitin X Property Acquisition Bid Specification Preparation X Bid & Award of Contract X Pro'ect Construction X X ANNUAL INCREASE/DECREASE: J I [ I I I J I DIRECT EXPENSES: I INDIRECT EXPENSES: ANNUAL REVENUES: PERSONNEL $ PERSONNEL $ I J I I SUPPLIES $ SUPPLIES $ TOTAL REVENUES $ 0 EQUIPMENT $ EQUIPMENT $ OTHER $ OTHER ,$ TOTAL $ 0 TOTAL $ 0 DEPARTMENT PROJECT NO. CIP PROJ. # 12/14/03 PROJ. NAME:, ~W?lson Park Improvements CIP PROJ. NO. Provide detail to support costs shown in Potential Annual Impact to Operating Budget No additional expenses since this is a modification of an existing facility. No additional maintenance or operating costs are anticipated. 211 NW 13th Avenue ALL Y~RS Design Planning $ 45,000 Architectural & Engineering Land Acquisition Cost Site Improvement Const~ction Contractual 200,000 Utilities Materials & Labor 100,000 Initial Set-Up Costs Equipment Furnishings Other: (Specify) Contingency 34,500 GRAND TOTAL $ 379,500 PROJECT FUNDING Prior Yea~s (by Fund) 99-00 03-04 04-05 05-06 06-07 07-08 Total TBD Potetial Bond 45,000 334,500 Total 45,0~ 334,500 0 0 0 379,500 1 in. = 80.0 feet WILSON PARK IMPROVEMENTS ji 'i DEPARTMENT: Recreation & Parks IDIVISION: IRecreation ICONTACT PERSON: IWally Majors PROJECT NAME: IWilson Pool LOCATION OF PROJECT: 21 1 NW 1 3th Avenue. TOTAL PROJECT COST (from pg. 2) $1,347,500 BRIEF NARRATIVE DESCRIBING OVERALL PURPOSE, AREA, MAJOR ACTIVITIES, UNIQUE FEATURES, AND CURRENT STATUS. Original scope of project per bond referendum was complete replacement of pool with new locker rooms, zero depth area, children's play area, new deck, etc. Total estimated cost was $1.3 M. Because bond issue failed, Commission direction to proceed is needed. Staff has prepared a repair schedule of items that need to be completed soon. This would add a service life of about 10 years. The detail is shown on the attached sheet and estimated to be $462,150. At present, the cost figures shown reflect the original recommendation for replacement. Last modification to pool was 1996. County pools do not have heaters. It should be noted that retro-fitting this pool may present problems in terms of obtaining permits. The repairs and minor refurbishment assumes best case scenario -- City will receive permit from Health Department to perform work. Once staff receives direction from Commission on this project, a detailed project schedule can be shown. RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X) x CITY GOVERNMENTJ X EDUCATION/YOUTH INVOLVEMENT I I I I I I I I I I I I COMMERCIAL REVITALIZATION x NEIGHBORHOOD REVITALIZATION I I I I I I I I I I I t I I ECONOMIC DEVELOPMENT PUBLIC SAFETY/CRIME PREVENTION X QUALITY OF LIFE/IMAGE AND CHARACTER DESCRIBE: PASI YEARS SUBSEQUENT Proposed Budget YEARS Project ltem 00 01 02 2003-04 04 05 06 07 I I I I I I 01 02 03 0 N D J F M A M J J A S 05 06 07 08 Project Feasibili~ Study X Preliminary Design Environmental Impact Statement Final Design Properb/Acquisition Bid Specification Preparation Bid & Award of Contract Proiect Construction ANNUAL INCREASE/DECREASE: I I I I I DIRECT EXPENSES: $ I INDIRECT EXPENSES:J ANNUAL REVENUES: PERSONNEL , 37,584 PERSONNEL $ t SUPPLIES $ 500 SUPPLIES $ TOTAL REVENUES $ EQUIPMENT $ 500 EQUIPMENT $ OTHER $ 2000 OTHER $ TOTAL $ 40~584 TOTAL $ 0 DEPARTMENT PROJECT NO. CIP PROJ. # 12/14/03 PROJ. NAME: Wilson Pool ICIP PROJ. NO. Provide detail to support costs shown in Potential Annual Impact to Operating Budget DIRECT EXPENSES Personnel: $37,584 (2 part-time lifeguards (~ 1,566 hfs/ea. = 3,132 hrs (~ $12/hr) Chemicals: $500 Misc. Pool Supplies: $500 Other Contractual Services: $2,000 Interim Improvements $ 468,000 211 NW 13th Avenue ALL YEARS Design Planning $ 150,000 Architectural & Engineering Land Acquisition Cost Site Improvement Construction Contractual 1,000,000 Utilities Materials & Labor Initial Set-Up Costs Equipment 70,000 Furnishings 5,000 Other: (Specify) Contingency 122,500 GRAND TOTAL $ 1,347,500 PROJECT FUNDING Prior Year's (by Fund} 99-00 03-04 04-05 05-06 06-07 07-08 Total TBD Potetial Bond 1,347,500 Total 1,347,500 0 0 0 0 1,347,500 I PROJ. NAME' Wilson Pool Interim Improvements Item Cost Reason Refinish Pool Surface $ Replace Pump and Strainer $ Pool Deck Resurfacing $ Pool Perimeter Fence Replaced $ Restrooms/Locker Room Updates $ Landscape Improvements $ Handicapped Lift $ Pool Filtration System $ 70,000 15,000 80,000 25,000 95,000 30,000 20,000 60,000 Maintenance Maintenance Safety Safety ADA Compliance Appearance ADA Compliance Maintenance/Health Code Sub-Total $ Contingency and Design 17% $ 395,000 67,150 Estimated Total $ 462,150 1 in. = 50.0 feet WILSON POOL