R04-017RESOLUTION NO. R04- C) I"1
A RESOLUTION OF THE CITY OF BOYNTON
BEACH, FLORIDA, APPROVING THE AWARD OF
RFP #008-1410-04/CJD TO BANK OF AMERICA,
PROVIDING FOR A THREE YEAR CONTRACT
FOR BANKING SERVICES; AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT
BETWEEN THE PARTIES; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on November 12, 2003, Procurement Services opened and
:abulated six (6) proposals to the RFP "Three Year Contract for Banking Services";
and
WHEREAS, each proposal was reviewed based on an analysis of estimated
fees, and staff has determined that Bank of America has submitted the lowest cost
proposal for services; and
WHEREAS, upon recommendation of staff, the City Commission of the City
~f Boynton Beach does hereby approve the award of RFP No.008-1410-04/CJD to
Bank of America.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach, Florida,
aereby approves the award of RFP No. 008-1410-04/CJD to Bank of America, for a
:hree year contract for banking services.
Section2. That the City Manager is hereby directed to execute an
kgreement between the City of Boynton Beach and Bank of America, a copy of
S:\CA\RESO~,greements\Bid Awards~Award of RFP - Banking Services - Bank of America.doc
which is attached hereto.
Section 3. That this Resolution shall become effective immediately.
PASSED AND ADOPTED this I~ ~ day of February, 2004.
~C
CITY OF BOYNTON BEACH,
FLORIDA
~ssioner ~
S:\CA\RESOXAgreements\Bid Awards'u~ward of RFP - Banking Services - Bank of America.doc
ATTACHMENT B
CITY OF BOYNTON BEACH
AGREEMENT FOR BANKING SERVICES
THIS AGREEMENT, made and entered into this 3rd day of February~ 2004, by and between the City of Boynton
Beach, a municipal corporation organized and existing under the laws of the State of Florida, hereinafter referred to
as "City", and Bank of America~ N.A., a State chartered banking institution, herein referred to as "Bank".
WITNESSETH:
WHEREAS, the City is desirous of entering into a contractual agreement with a financial institution to provide the
City's banking services; and
WHEREAS, the City received proposals, conducted interviews, and recommended the selection of Bank to provide
such banking services;
NOW THEREFORE, in consideration of the premises and of the mutual covenants and promises herein contained,
the parties hereto agree as follows:
TIME FOR PERFORMANCE: The performance of the Agreement shall commence on February 3~
2004~ and shall remain in effect for a three year period to February 2~ 2007. The City will have the option
to extend the contract for another two-year period, providing both parties mutually agree. Any proposed
changes by the bank relating to thel extension will be provided to the City 90 days prior to the contract
expiration date.
SCOPE OF SERVICES: Bank agrees to provide the services specified, with the personnel specified, and
at the costs specified in its proposal to the City, said proposal being attached as Exhibit "A" and
incorporated by reference herein and made a part hereof as fully as if herein set forth. Bank hereby
acknowledges submitting said proposal in response to the City's Request for Proposal for Banking
Services, said Request for Proposal for Banking Services being attached as Exhibit "B", incorporated by
reference herein and made a part hereof as fully as if herein set forth.
PAYMENT FOR SERVICES: The City agrees to provide payment to Bank under the following payment
arrangement:
Payment will be made by a "specific charges for service" method. The Bank shall submit monthly invoices
for all services rendered for the preceding month. Such invoices shall be accompanied by an account
analysis for each account and a summary analysis for all accounts combined which will itemize all charges.
The analysis shall contain, at a minimum, average daily ledger balance, less float and reserve requirements
to arrive at a net collected balance.
Following the City's opportunity to review the monthly account analysis, and reconcile any discrepancies,
a check will be issued to the Bank for the approved charges, less any contested charges. There shall be no
automatic debiting of the City's accounts for service charges.
IMPLEMENTING SPECIAL PROVISIONS OF AGREEMENT: Representatives of the parties are
hereby authorized to meet and draft any detailed plans and procedures of operation necessary to effectively
implement this Agreement. Such plans and procedures of operation shall become effective upon
acceptance by the Finance Director~ Diane Reese and Bank. Said plans and procedures of operation shall
be subject to change upon mutual agreement and consent of the parties, which agreement and consent shall
not be unreasonably withheld or denied.
INDEMNIFICATION: Bank shall indemnify, defend and hold harmless the City, it officers, elected
officials, agents and employees, fi.om and against any and all claims, actions, losses (including economic
Page I of 4
10.
11.
12.
losses), or liability, or any portion thereof, including attorneys fees and costs, arising fi.om any actual or
alleged a) injury, sickness, disease, or death to person, the employees, or damage or injury to property
occasioned by a negligent act, omission or failure of the Bank; b) violation of law, statute, ordinance,
governmental administration order, rule, regulation, of infringement of patent rights by Bank in the
performance of the Scope of Services; or c) liens, claims or actions make by the Bank or its agents,
subsidiaries or other party performing the work.
The indemnification obligations herein shall not be limited by any limitation of the amount, type of
damages, compensation, or benefits payable by or for the Bank under worker's compensation acts,
disability benefit acts, other employee benefit acts or any statutory bar. Any cost of expenses, including
attorney's fees, incurred by the City to enforce this agreement shall be borne by Bank.
With regard to any financial loss which may be suffered by the City as a result of or due to intentional or
negligent acts of commission or omission by Bank, Bank hereby agrees to reimburse and hold harmless the
City for such loss.
INSURANCE: The Bank shall secure and maintain in force throughout the duration of this all required
insurance as set forth in Exhibit "C" attached hereto and incorporated herein.
Each insurance policy shall name the City of Boynton Beach as an additional named insured and shall
include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice
to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen
(15) days of execution of this agreement.
CONVENANT AGAINST CONTINGENT FEES: The Bank warrants that they have not employed or
retained any company or person, other than a bonafide employee working solely of the Bank, to solicit or
secure this contract, and that the Bank has not paid or agreed to pay any company or person, other than a
bonafide employee working solely for the Bank, an fee, commission, percentage, brokerage fee, gifts, or
any other consideration contingent upon or resulting fi.om the award or making this contract. For breech or
violation this warranty, the City shall by the right to annul this contract without liability or, in its discretion
to deduct fi.om the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift or contingent fee.
DISCRIMINATION PROHIBITED: The Bank, with regard to the work performed by it under this
agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or
the presence of any physical or sensory handicap in the selection and retention of employees or
procurement of materials and supplies.
ASSIGNMENT: The Bank shall not sublet or assign any of the services covered by this agreement
without the express written consent of the City.
NON-WAIVER: Waiver by the City of any provision of this agreement or any time limitation provided
for in agreement shall not constitute a waiver of any other provision.
TERMINATION: The City reserves the right to terminate this agreement at any time by giving 30 (thirty)
days written notice to the Bank.
DISPUTES: Any dispute out of the terms or conditions of this agreement shall be adjudicated within the
courts of Florida. Further, this agreement shall be construed under Florida Law. Any and all legal action
necessary to enforce the Agreement will be held in Palm Beach County, Florida.
Page 2 of 4
13.
14.
15.
16.
17.
NOTICES: Notices to the City of Boynton Beach shall be sent to the following address:
CITY OF BOYNTON BEACH
100 EAST BOYNTON BEACH BLVD.
BOYNTON BEACH, FLORIDA 33424-0310
ATTENTION: DIANE REESE, DIRECTOR OF FINANCE
Notices to Bank shall be sent to the following address:
BANK OF AMERICA, N.A.
101 EAST KENNEDY BLVD., 5TM FLOOR
TAMPA, FL 33602
ATTN: LYNN NIEVES
Changes in the respective addresses to which such notice may be directed may be made from time to time
by any party by written notice to the other party. Facsimile is acceptable notice effective when received;
however facsimiles received (i.e. printed) after 5:00 p.m. or on weekends or holidays, will be deemed
received on the next business day. The original of the notice must also be mailed as required herein.
INTEGRATED AGREEMENT: This agreement, together with attachments or addenda, represents the
entire and integrated agreement between the City and the Bank and supersedes all prior negotiations,
representations, or agreements written or oral. This agreement may be amended only by written instrument
signed by both the City and Bank.
SEVERABILITY: The invalidity, illegality, or unenforceability of any provision of this Agreement, or
the occurrence of any event rendering any portion or provision of this Agreement void, shall in no way
affect the validity or enforceability of any other portion or provision of the Agreement. Any void provision
shall be deemed severed from the Agreement and the balance of the Agreement shall be construed and
enforced as if the Agreement did not contain the particular portion or provision held to be void. The parties
further agree to reform the Agreement to replace any stricken provision with a valid provision that comes
as close as possible to the intent of the stricken provision.
This Agreement constitutes the entire agreement and understanding between the parties hereto with respect
to the subject matter hereof, and any representatives or statements heretofore made with respect to such
subject matter, whether verbal or written, are merged herein.
This Agreement shall be construed in accordance with the laws of the State of Florida and any remedies of
the parties pertaining thereto shall likewise be governed by said laws.
Page 3 of 4
IN WITNESS WHEREOF, the parties hereto, by and through their duly authorized officials, have executed
this Agreement as of the day and year first above written.
DATED this t"~ of ~'~,~ I~t_l_tl..f' ~ 2001~.
CIT~CH
City ~.~omey
Date
D~[te
BANK OF AMERICA, N.A.
Authorized Representative *Date I "~ i
Attest/Authenticated:
City Clerk
(Corporate Seal)
Date
Pa9e 4 of 4
The City of E x t b i -4- B
Boynton Beach
Procurement Services
- Y N TD 100 E. Boynton Beach Boulevard
�1 ?i PO. Box 310
4. "'' • Boynton Beach, Florida 33425 -0310
0 I�, - IIII,n7 Telephone Na (561) 742
7 - f . ' FAX (561) 742-6306
X13 4. N 7
REQUEST FOR PROPOSAL
FOR
THREE YEAR CONTRACT FOR BANKING SERVICES
RFP # 008 - 1410- 04 /CJD
Sealed RFP's will be received in PROCUREMENT SERVICES, City of Boynton Beach, 100 E.
Boynton Beach Boulevard, or mail to P.O. Box 310, Boynton Beach, Florida 33425 -0310 on or by:
NOVEMBER 12, 2003, No Later Than 2:30 P.M. (Local Time).
RFP's will be opened in: PROCUREMENT SERVICES -CITY HALL
2 FLOOR
unless otherwise designated
All proposals received will be publicly opened and read aloud. RFP's received after the assigned date
and time will not be considered. The Procurement Services time stamp shall be conclusive as to the
timeliness of filing. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers
in regards to mail being delivered by a specified time so that a proposal can be considered. The City
reserves the right to consider proposals that have been determined by the City to be received late due to
mishandling by the City after receipt of the proposal and no award has been made.
ny questions relative to any item (s) or portion of this RFP should be directed to Carol Doppler,
°B, Senior Buyer, (561) 742 -6323.
1
America's Gateway to the Gulfstream
The following language is made a part of and is to be included in the specifications hereto attached:
Acceptance of any proposal is expressly conditioned upon the contractor (or vendor if applicable) and
subcontractor (s) accepting all conditions of the specifications including responsibility for and
complying in full with the duties of an employer under Sections 6, 7, 8, and 10 of the Florida Right To
Know Law, Florida Statute Section 442.106, 107, 108, 109, 115, 116, and 118 for his employees at the
work site. The subcontractor (s) agrees to protect and indemnify the contractor from and against any
and all liability which may arise from the subcontractor (s) failure to comply with any duty or portion
of a duty of an employer. The parties hereby stipulate that, as between them, the foregoing matters and
material are important and that any breach of the terms of this provision is a material breach of this
agreement.
SCOPE OF SERVICES: The City of Boynton Beach is soliciting Request for Proposals for a
Three (3) year Banking Services Contract. It is the intent of the City to select one bank to
provide full banking and selective investment services for all City funds.
ATTENTION ALL INTERESTED PROPOSERS:
Due to the expense in mailing, complete sets of specifications are available for pick -up or will be
mailed to your office upon request.
Contact: CITY OF BOYNTON BEACH PROCUREMENT SERVICES
100 E. Boynton Beach Boulevard
Boynton Beach, Florida 33435
(561) 742 -6323 — Carol Doppler
Office Hours: MONDAY — FRIDAY, 8:00 A.M. to 5:00 P.M.
2
RFP NO. #008 - 1410- 04 /CJD
THREE YEAR CONTRACT FOR BANKING SERVICES
TABLE OF CONTENTS
PART I GENERAL INFORMATION PAGE
1 -1 Definition RFP -5
1 -2 Terms of Contract and Renewal Provisions RFP -5
1 -3 Proposal Submission and Withdrawal RFP -5
1 -4 Invitation to Propose RFP -6
1 -5 Contract Awards RFP -6
1 -6 Minimum Qualifications RFP -7
1 -7 Developments Costs RFP -7
1 -8 Inquiries RFP -7
1 -9 Delays RFP -8
1 -10 Addenda RFP -8
1 -11 Selection Process RFP -8
1 -12 Licenses RFP -8
1 -13 Code of Ethics RFP -8
1 -14 Drug -Free Work Place RFP -9
1 -15 Insurance (ATTACHMENT "A ") RFP -9
1 -16 Indemnification RFP -9
1 -17 Non Collusion RFP -9
1 -18 Appropriation Clause RFP -10
1 -19 Rights of the City Of Boynton Beach RFP -10
PART II STATEMENT OF WORK
2 -1 Work Objective RFP -11
2 -2 Contract Term RFP -11
2 -3 Volume of Work RFP -11
2 -4 Banking Services To Be Provided RFP -11 -19
PART III INSTRUCTIONS FOR PREPARING PROPOSALS
3 -1 Rules for Proposals RFP -20
3 -2 Proposal Format RFP -20 -22
PART IV EVALUATION OF PROPOSALS
4 -1 Evaluation Method and Weighted Criteria RFP -23
4 -2 Evaluation Criteria RFP -24
3
RFP NO. #008- 1410- 04 /CJD
THREE YEAR CONTRACT FOR BANKING SERVICES
TABLE OF CONTENTS
(CONTINUED)
PART V BANKING SERVICES REQUIRED DOCUMENTS PAGE
Proposer Acknowledgement RFP -33
Banking Services Proposal Form (Attachment `B ") RFP -34 -39
Banking Services Proposal Summary Form (Attachment "C ") RFP -40 -41
Noncollusion Affidavit of Prime Proposer RFP -42
Anti- Kickback Affidavit RFP -43
Confirmation of Minority Owned Business RFP -44
Confirmation of Drug Free Workplace RFP -45
Statement of No Proposal RFP -46
Sample Banking Agreement (Attachment "D ") Al - A3
4
RFP NO. #008 - 1410- 04 /CJD
THREE YEAR CONTRACT FOR BANKING SERVICES
1 -1 DEFINITIONS
For the purposes of this Request for Proposal (RFP), "proposer" shall mean contractors,
consultants, proposers, organizations, firms, or other persons submitting a response to the RFP.
1 - 2 TERM OF CONTRACT AND RENEWAL PROVISIONS
The Bank shall be selected to provide centralized demand accounts to the City for an initial
contract period of three years from the effective date of the Contract for Banking Services
(Contract). The Contract may be extended a maximum of two additional one -year periods of
time at the sole discretion of the City. The Contract will not extend beyond five years from the
date of award.
The Contract shall contain specific provisions that will fix all interest rate determinations, time
schedules and other services for the duration of the Contract. The unit prices quoted shall be
fixed for the first year and known as the base price. However, the total of the charges shall be
subject to adjustment in subsequent years based on changes in the national Consumer Price
Index for the prior calendar year as published by the U.S. Department of Commerce, Division of
Labor. The price adjustment shall be effective on the anniversary date of the contract each year.
The Contract will be presented to the Bank for review and signature prior to presentation to the
City Commission for approval (See Attachment "D ").
1 - 3 PROPOSAL SUBMISSION AND WITHDRAWAL
The City will receive proposals at the following address:
City of Boynton Beach
Procurement Services
100 East Boynton Beach Blvd.
P.O. Box 310
Boynton Beach, FL 33425 -0310
5
To facilitate processing please mark the outside of the envelope as follows: RFP No. #008 -
1410- 04 /CJD Three Year Contract for Banking Services. The envelope shall also include the
PROPOSER'S RETURN ADDRESS.
Proposers shall submit six (6) copies of the proposal in a sealed container marked as noted
above. A proposer may submit the proposal by personal delivery or by mail.
THE CITY MUST RECEIVE ALL PROPOSALS BY NOVEMBER 12, NO LATER
THAN 2:30 P.M. (LOCAL TIME).
All RFP's received will be publicly opened and read aloud. RFP's received after the assigned
date and time will not be considered. The Purchasing Division time stamp shall be conclusive
as to the timeliness of filing. The City of Boynton Beach is not responsible for the U.S. Mail or
private couriers in regards to mail being delivered by a specified time so that an RFP can be
considered. The City reserves the right to consider RFP's that have been determined by the City
to be received late due to mishandling by the City after receipt of the RFP and no award has
been made.
Proposers may withdraw their proposals by notifying the City's Purchasing Agent in writing at
any time prior to the deadline for proposal submittal. After the deadline, proposals become a
record of the City and will not be returned to proposers.
Upon opening proposals are subject to public disclosure consistent with Chapter 119, Florida
Statutes. Proposers must invoke the exemptions to disclosure provided by law in the response to
the RFP, and must identify the data or other materials to be protected, state the reasons why such
exclusion from public disclosure is necessary and the legal basis for such exemption.
1 - 4 INVITATION TO PROPOSE
The City solicits offers for the services of responsible proposers for Banking Services. It is the
intent of the City to select one bank to provide full banking and selective investment services for
all City funds.
1 - 5 CONTRACT AWARDS
The City anticipates entering into a contract with the proposer who submits the proposal judged
by the City to be most advantageous. The City anticipates awarding one contract but reserves the
right to award more than one if in its best interest.
The proposer understands that this RFP does not constitute an offer or a contract with the
proposer. An official contract or agreement is not binding until proposals are reviewed and
accepted by appointed staff, approved by the appropriate level of authority within the City and
executed by parties.
6
The City reserves the right to reject all proposals, to abandon the project or and to solicit and re-
advertise for other proposals. The City may in its discretion waive any informality and
irregularities contained in a proposal or in the manner of its submittal and award a contract
thereafter.
1 -6 MINIMUM QUALIFICATIONS
A bank submitting a proposal must be:
A. A Federal or Florida chartered bank with a principal Branch office located within the
corporate limits of the City of Boynton Beach, capable of servicing the City's bank
accounts as specified herein.
B. The bank shall maintain Capital Adequacy as measured by Federal risk based capital
requirements. The proposer must provide its most recent annual and quarterly financial
reports as attachments to the proposal.
C. A member of the Federal Reserve System.
D. An approved public depository by the Treasurer of the State of Florida in conformity to
the Florida Security for Public Deposits Act (Chapter 280, Florida Statutes).
The bank must also have adequate organization, facilities, equipment and personnel to insure
prompt and efficient services to the City. The City reserves the right before recommending any
award to inspect the facilities, organization and financial condition or to take any other action
necessary to determine ability to perform in accordance with specifications, terms and conditions.
1 -7 DEVELOPMENT COSTS
Neither the City nor its representatives shall be liable for any expenses incurred in connection
with preparation of a response to RFP. Proposers should prepare their proposals simply and
economically, providing a straightforward and concise description of the proposer's ability to
meet the requirements of the RFP.
1 -8 INQUIRIES
Interested proposers may contact the City's Purchasing Agent regarding questions about the
proposal at the City of Boynton Beach, 100 East Boynton Beach Blvd., Boynton Beach, Florida
33425, Telephone (561) 742 -6323. The City's Purchasing staff will also receive written requests
for clarification concerning the meaning or interpretations for this RFP, until ten (10) days prior
to the submittal date.
7
The City may record its responses to inquiries and any supplemental instructions in the form of
written addenda. The City may mail written addenda before the date fixed for receiving the
proposals. Proposers shall contact the City to ascertain whether any addenda have been issued.
Failure to do so could result in an unresponsive proposal. Any oral explanation given before the
RFP opening will not be binding.
All proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City through written communication
prior to the opening of the proposal.
1 -9 DELAYS
The City may delay scheduled due dates if it is to the advantage of the City to do so. The City
will notify proposers of all changes in scheduled due dates by written addenda.
1 -10 ADDENDA
The issuance of a written addendum is the only official method whereby interpretation,
clarification or additional information can be given. If any addendum(s) are issued to this RFP,
the City will attempt to notify all prospective proposers. However, it shall be the responsibility
of each proposer, prior to submitting the proposal, to contact the City's Procurement Services
Division at 742 -6323 to determine if any addendum(s) were issued and to make any addendum
acknowledgements as part of their proposal.
1 -11 SELECTION PROCESS
In its discretion the City may require any proposer to make an oral presentation of the proposal.
These presentations provide an opportunity for the proposer to clarify the proposal for the City.
The City will schedule any such presentation.
1 -12 LICENSES
Proposers, both corporate and individual, must be fully licensed and certified for the type of
work to be performed in the State of Florida at the time of RFP receipt. The proposal of any
proposer that is not fully licensed and certified shall be rejected.
1 -13 CODE OF ETHICS
If any proposer violates or is a party to a violation of the code of ethics of the City of Boynton
Beach or the State of Florida with respect to this proposal, such proposer may be disqualified
from performing the work described in this proposal or from furnishing the goods and services
for which the proposal is submitted and shall be further disqualified from proposing on any
future proposals for work, goods or services for the City of Boynton Beach.
8
1 -14 DRUG -FREE WORK PLACE
Preference shall be given to businesses with Drug -Free Work Place (DFW) Programs.
Whenever two or more proposals, which are equal with respect to price, quality and service are
received by the City, a business that completes the attached DFW form certifying that it is a
DFW shall be given preference in the award process.
1 -15 INSURANCE ATTACHMENT (A)
The Proposer, if awarded a contract, shall maintain insurance coverage reflecting the minimum
amounts and conditions specified herein. In the event the proposer is a governmental entity or
a self - insured organization, different insurance requirements may apply. Misrepresentation of
any material fact, whether intentional or not, regarding the proposer's insurance coverage,
policies, or capabilities may be grounds for rejection of the proposal and rescission of any
awarded contract.
1 -16 INDEMNIFICATION /HOLD HARMLESS AGREEMENT
Contractor shall, in addition to any other obligation to indemnify the City of Boynton Beach
and to the fullest extent permitted by law, protect, defend, indemnify and hold harmless the
City of Boynton Beach, their agents, elected officials and employees from and against all
claims, actions, liabilities, losses (including economic losses), costs arising out of any actual or
alleged a) bodily injury, sickness, disease or death, or injury to or destruction of tangible
property including the loss of use resulting therefrom, or any other damage or loss arising out
of or resulting or claims to have resulted in whole or in part from any actual or alleged act or
omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any
of them, of anyone for whose acts any of them may be liable in the performance of the Work;
or b) violation of law, statute, ordinance, governmental administration order, rule regulation, or
infringement of patent rights by Contractor in the performance of the Work; or c) liens, claims
or actions made by the Contractor or any subcontractor or other party performing the Work.
The indemnification obligations thereunder shall not be limited by any limitation on the
amount, type of damages, compensation or benefits payable by or for the Contractor or any
subcontractor under worker's compensation acts; disability benefit acts, other employee benefit
acts or any statutory bar. Any cost of expenses, including attorney's fees, incurred by the City
of Boynton Beach to enforce this agreement shall be borne by the Contractor.
1 -17 NON COLLUSION
By offering a submission to this Request for Proposal, the proposer certifies the proposer has
not divulged to, discussed or compared his/her competitive proposal with other proposers and
has not colluded with any other proposers or parties to this competitive proposal whatsoever.
Also, proposer certifies, and in the case of a joint competitive proposal each party thereto
certifies as to its own organization, that in connection with the competitive proposal:
9
A. Any prices and/or cost data submitted have been arrived at independently, without
consultation, communication, or agreement for the purpose of restricting competition as
to any matter relating to such prices and/or cost data with any other proposer or with
any competitor.
B. Any prices and/or cost data quoted for this competitive proposal have not been
knowingly disclosed by the competitive proposal and will not knowingly be disclosed
by the proposer or to any competitor prior to the scheduled opening.
C. No attempt has been made or will be made by the proposer to induce any other person
or firm to submit or not to submit a competitive proposal for the purpose of restricting
competition.
D. The only person(s) or principal(s) interested in this competitive proposal is /are named
therein and that no person other than those mentioned has/have any interest in this
competitive proposal or in the agreement to be entered into.
E. No person or agency has been employed or retained to solicit or secure this agreement
upon an agreement or understanding for a commission, percentage, brokerage, or
contingent fee, excepting bona fide employees or established commercial agencies
maintained by the purchaser for the purpose of doing business.
1 -18 APPROPRIATIONS CLAUSE
The City of Boynton Beach, as an entity of government, is subject to the appropriation of funds
by its legislative body in an amount sufficient to allow continuation of its performance in
accordance with the terms and conditions of the contract for each and every fiscal year
following the fiscal year in which the contract is executed and entered into and for which the
contract shall remain in effect. The City of Boynton Beach shall, upon receipt of notice that
sufficient funds are not available to continue its full and faithful performance of the contract,
provide prompt written notice to the Bank of such event and effective sixty (60) days after
giving such notice or upon the expiration of the period of time for which funds were
appropriated, whichever comes first, be thereafter released of all further obligations in any way
related to the contract.
1 -19 RIGHT OF THE CITY TO USE OTHER FINANCIAL INSTITUTIONS
The City reserves the right to establish demand deposit accounts in other banks, or provide for
additional services from other banks if the City so deems necessary. If the City elects to
exercise this right, the contract covered by this proposal shall remain in effect as regards to all
terms, agreements, and conditions without penalty or diminution of ongoing banking services as
contained therein and previously provided by the successful bank in this proposal.
10
THREE YEAR CONTRACT FOR BANKING SERVICES
STATEMENT OF WORK — PART II
2 -1 WORK OBJECTIVE
It is the intent of the City to select one bank to provide full banking and certain investment
services for all City funds. The objectives are to obtain the most efficient banking services
while minimizing cost to the City; and to maximize return on investments while preserving
capital and avoiding unreasonable risks and providing readily availability of funds.
2 -2 CONTRACT TERM
The period of the Contract for Banking Services will be for a period of three (3) years with
options for a maximum of two (2) one -year extensions. The anticipated Contract starting date
will be February 1, 2004, unless another date is determined by the City to be more practical.
The contract shall contain specific provisions that will fix all interest rate determinations, time
schedules and other services for the duration of the contract.
2 -3 VOLUME OF WORK
The proposal summary form indicates the anticipated number of transactions and is provided
for information and tabulation purposes only (See Attachment "C "). No warranty or guarantee
is given or implied as to the types or quantities of services that will be actually required.
The estimated monthly quantities stated in the summary are estimates of one year's
requirements and are for cost comparison only based upon actual account history. It is
understood that the Contractor shall furnish the City's needs as they arise.
2 -4 BANKING SERVICES TO BE PROVIDED
A. General Requirements
The City is very strict in its requirements for timely and accurate reporting of bank account
transactions data. Daily debit and credit advices from the bank are used as the primary
source documents for daily posting to the City's general ledger. Failure to comply with
such requirement causes significant problems to the accounting program reports and such
failure will be heavily considered when evaluation of banking services is performed.
The bank must be able to provide daily reporting for all transactions on the City's master,
depository, controlled disbursements, and payroll accounts.
The City is interested in using a PC -based treasury management system with the capability
to receive daily balances and detailed transactions for its main accounts via phone line
modem and web access.
11
B. Account Information
The City maintains one minimum balance account and three (3) zero balance accounts. In
addition, the City maintains two money market accounts for the Boynton Beach Cemetery.
Following are descriptions of these accounts:
1. Treasurers Account
The Treasurers Account is used for all receipts of the City. Wire transfers are wired
directly to the Bank for credit to this account. All other deposits are prepared by the
City and deposited once each banking day for next day credit. Weekly check
disbursements for vendors are written directly against the Treasurers Account.
Currently, overnight sweeps are made from this account.
2. Payroll Account
The City is currently providing bi- weekly payroll checks to 900 employees from this
account. This is a zero balance account. Balances from this account are in the
overnight sweep. The City has a direct deposit program and payroll is bi- weekly.
3. Disbursement Account
The General Disbursement Account is used for payment of vendors via weekly
computer check runs. The City provides an intrafund fund transfer for the total amount
of this check run on the same day that the checks are released through the Treasurers
Account. This is a zero balance account. Approximately 200 checks are issued weekly.
4. Merchant Account
The Merchant Account is used for receipting of all credit card payments made to the
City. There are currently five (5) locations for receipting of credit cards with different
merchant account numbers. These are: City Hall, City Hall in the Mall, Golf Course,
Internet Payments (on -line payments), and Finance (mail -in payments).
5. Cemetery Accounts
There are currently two (2) Cemetery bank accounts. They are in money market
checking accounts.
C. Account Statements
The City will issue pre- numbered MICR encoded checks and require the bank to provide a
listing by check number and amount for each separate account of the checks paid within
each statement period, plus printed bank statements by separate accounts showing the detail
of checks charged and deposits credited.
12
The bank must be able to provide check images on a CD for the Treasurers Account and the
Payroll Account. These CD listings shall contain all checks paid during the month in check
number sequence reflecting check number, amount paid and date paid.
The cutoff date for statement purposes, for all City accounts shall be the last day of each
calendar month. Statements must be received by the City within seven banking days
following the cutoff. In addition, the City reserves the right to receive interim statements or
to change the cutoff date.
D. Special Services
1. Stop Payments
Stop payment orders will be issued to the bank by telephone, fax machine, or
electronically. Upon receipt of the stop payment order the bank will immediately
examine their records and inform the City as to whether the check has been cashed.
The bank will forward a written confirmation of the stop payment order by e -mail
within three (3) working days of the request. If the bank finds that the check has been
cashed, the bank will immediately forward the City a copy of the cashed instrument. A
cancellation of the stop payment order will be processed as above. The bank shall be
responsible for any item cashed if said item was confirmed as a stop payment on an as-
of -day basis and is subsequently cashed by the bank.
2. Deposit Return Items
The bank will make one attempt to present again any deposited checks returned because
of insufficient or uncleared funds. Checks that are still uncollectible after this attempt
will be returned to the City for processing.
3. Banking Supplies
The depository bank will provide all necessary banking supplies. These shall include,
but not be limited to, tamper -proof deposit bags (preferably disposable style deposit
bags), deposit slips (three -part carbonless), deposit stamps, coin wrappers and
envelopes. The bank will also provide an adequate supply of night deposit box keys for
branches utilized. The fee for these supplies will be included in our compensating
balance.
4. Armored Courier Services
The bank proposal will offer courier service for the same day deposit of City funds from
the City Hall location (100 East Boynton Beach Boulevard) to the bank on a daily
(Monday through Friday) basis, and Boynton Beach Municipal Golf Course, 8020 Jog
Road, West Palm Beach. The services will be considered to be utilized for deposits by
the City, wire transfer and debit/credit authorizations, delivery of receipted deposit
tickets, bank statements and any other correspondence between the bank and the City.
13
5. Bank Collateralization of City Funds
Deposits in excess of Federal Deposit Insurance Corporation (FDIC) coverage must be
fully collateralized as described in Florida Statutes, Chapter 280, Florida Security of
Public Deposits Act.
6. Overdraft Protection
The City will make every effort to assure that collected funds in the bank are equal to or
exceed the gross amount of checks issued. However, if an unintentional overdraft
condition occurs, all checks presented for payment shall be paid.
The Director of Finance, or the designee shall confirm wires or ACH transfers that will
result in an overdraft. The bank shall complete the wire /ACH transfer after
confirmation. No service fee shall be charged to the City for overdrafts.
The amount of the overdraft is to be deducted from the respective account balance
before calculating the overnight interest earnings. Reductions to the investable cash
balances must be shown on the monthly investment activity statement.
7. Lock Box Services
The City currently does not use lock box services for City water and sewer service, but
the contract proposal can incorporate such service for future consideration.
8. Treasury Management System
The City would like to utilize a PC based Treasury Management System to retrieve
daily bank balances and transactions. In addition, the system would be used to initiate
wire transfers, stop payments and internal transfers. It would also provide data base
management as well as worksheet analysis capabilities.
9. Checking Accounts and Payroll Check Cashing
The bank will provide, free of charge, checking accounts and payroll cash checking
privileges for City employees upon presentation of appropriate identification.
Employee personal account relationship will not prevent the employee from cashing a
payroll check issued by the City of Boynton Beach.
10. Continuous Service
The depository bank will have and maintain sufficient staff to support these
requirements on a continuing basis without interruption of service. Severe or repeated
breakdown of service for this reason will be cause for cancellation of the Contract. The
City requires that the bank designate one of its cash management service personnel who
will act as liaison with the City for matters regarding its account. The City reserves the
right to approve the person so designated and further reserves the right to approve in
advance the designation of any successor liaison.
14
11. Payment
Payment will be accomplished by a "specific charges for service" method. The bank
shall submit monthly invoices for all services rendered for the preceding month. Such
invoices shall be accompanied by an account analysis for each account and a summary
analysis for all accounts combined which will itemize all charges. The analysis shall
contain, at a minimum, average daily ledger balance, less float and reserve requirements
to arrive at a net collected balance.
The City will review the monthly account analysis and reconcile any discrepancies.
Twice a year the City will issue a check to the bank for overages in the analysis
account. There will be no automatic debiting of the City's accounts for overages in
the analysis account.
12. Miscellaneous Charges
The bank will supply details to support all charges for miscellaneous items such as:
phone calls, copying, deposit slips, etc. No charge is to be submitted that is not
supported by an invoice.
13. Access to Records
The City, or its authorized representatives, shall have access to the books and records
maintained by the bank, with respect to such City bank accounts at all reasonable times,
including the inspection or copying of such books and records and all memoranda,
checks, correspondence, or documents pertaining thereto. The bank as required by
applicable regulatory bodies shall preserve such books and records.
14. Utility Customer Services
The City currently uses ACH debit, credit cards and on -line payments for utility
customers to pay monthly billings. Include fee for processing such services.
E. Investment Services to be Provided
1. Wire Transfer of Funds /Additional Services
The bank will be required to accept verbal requests from an established list of
authorized City personnel for the execution of wire transfer of City funds to various
vendors as well as with other banks, federal agencies, and government securities
dealers, in connection with the City's purchase, sale, or redemption, of investment
securities such as United States Government obligations, Certificates of Deposit, and
repurchase agreements. No guarantee or warranty can be given as to exact number of
transactions that will be required. All investment transactions will require DVP
(Delivery- Versus - Payment) instructions unless otherwise specifically stipulated and
later confirmed in writing. To assure that the verbal instructions are adequately
controlled, the City is willing to establish safeguards including but not limited to
passwords, facsimile, formal written confirmations, and reasonable practices requested
by the bank.
15
2. Electronic Funds Transfers /Automated Clearing House /Letters of Credit
The bank will be required to accept or send electronic funds, automated clearing house
and magnetic tape transfers and be able to process letters of credit from federal agencies
for deposit to City accounts. Notification followed by written confirmation will be
required from the bank for each transaction.
3. Safekeeping Services
The bank may be required to act as custodian of the City's investment securities. For
safekeeping purposes, the bank would be required to evidence custody by providing an
original non - negotiable safekeeping receipt. Such receipts must name the institution
holding the security, describe the security, represent that the security is owned by the
City and specify that the securities can be released only upon authority by the Director
of Finance or designee. The City's local bank depository will not be required to have
the securities in its physical possession if it provides a safekeeping receipt for the
securities from another institution approved by the Director of Finance or designee, and
if such secondary safekeeping receipts satisfies each of the requirements indicated
above.
The bank will provide, as of the last day of each month, a detailed listing of securities
held in safekeeping, including each security's description and its current market value.
4. Master Repurchase and Custodial Agreements
The City may arrange third party safekeeping, with another financial institution, when
securities are purchased either directly or under repurchase agreements from the bank.
The bank agrees to negotiate a "Master Repurchase and Custodial Agreement" to be
executed between the City, the bank and third party financial institutions selected by the
City. The City will pay for costs associated with this agreement directly. A copy of the
"Master Repurchase and Custodial Agreement" must be included with this RFP
proposal.
Simultaneously, the bank will issue a safekeeping receipt for the specific securities sold
to the City under the terms of the repurchase agreement, evidencing clear ownership of
the securities by the City. Such evidence of ownership is subject to the examination and
approval by the City, and lack of satisfactory evidence of ownership and sufficiency of
market value shall constitute breach of this contract.
5. Sweep Type Account
At the close of each business day, the resulting final available collected balance shall
be transferred out and invested within the Bank overnight. This investment balance
shall be transferred back to the Investment Account at the beginning of the next
business day. Interest earned overnight shall be deposited in a like manner. As with
all daily account transactions, the City shall be furnished with appropriate debit and
credit advices for these transactions on the next ensuing banking day. The vehicle for
16
overnight investment may be in the form of a Repurchase Agreement (REPO) for the
proposer may propose an alternative deposit investment agreement. The earnings rate
on either such agreement shall be determined on a 360 -day basis. Proposers shall
include in their proposal, minimum and incremental investable balance amounts.
This rate shall be determined from the daily Federal Funds Rate as published each week
in the Federal Reserve Statistical Release H. 15(519). The rate offered is to be stated in
the Proposal Quotation Form (Attachment "B ") as follows:
1. Unadjusted from the daily Federal Funds Rate or,
2. In full basis points as an addition to the daily Federal Funds Rate (e.g., plus 25 basis
points) or,
3. In full basis points as a reduction to the daily Federal Funds Rate (e.g., minus 25
basis points).
The City requires collateral on repurchase balances, assuming this investment vehicle is
used. Collateral must be U.S. Treasuries, with market value equal to at least 103% of
the repurchase agreement. Market value must be determined daily by the Bank and
collateral increased accordingly. Further, collateral must be in the District's name and
held by a third party custodian, or the Bank's Trust Department, in the case of open
repurchase investments. A safekeeping receipt, which fully describes the securities,
shall be issued directly to the City by the third party institution. The safekeeping receipt
and the terms of the repurchase agreement shall show clear evidence of ownership by
the City.
The evidence of ownership, types of securities, sufficiency of market value, and length
of maturities are subject to examination and acceptance by the City.
F. Availability of Funds
The proposer shall furnish the City with its time schedule for the clearing of all other
deposits. The schedule shall contain the latest time of the day for deposits to incur the least
number of days for clearing each of the following deposit items.
1. Cash
2. Checks drawn on:
a. The selected Bank ( "on -us" items)
b. Banks clearing through the Miami Branch of the Federal Reserve Bank of
Atlanta.
c. Banks clearing thorough the Jacksonville Branch of the Federal Reserve Bank of
Atlanta.
d. Banks clearing directly through the Atlanta Federal Reserve Bank or its other
branches.
e. Banks clearing through other Federal Reserve Banks.
f. Checks issued by the State of Florida
g. Checks issued by the U.S. Government
h. Foreign Banks
17
3. The City requests the following specific availability /deposit procedures.
a. Same day credit for U.S. Treasury checks.
b. Insurance drafts will be processed the same as other checks deposited. No
"holds" on funds will be permitted.
c. Canadian and other foreign checks will be processed as deposited in U.S.
Dollars. A foreign exchange discount or other processing charge will not be
permitted.
It is anticipated that no item on the schedule would require more than three days as the
longest clearing time since the Federal Reserve guarantees three day clearing. The
proposer is not to submit copies of availability or clearing schedules that are imposed on
banks by Federal Reserve Banks or other lending houses. .
G. Direct Deposit of Employees' Pay
The Bank shall provide for the direct deposit of employees' pay with the Bank at no charge
to the City. This service shall be provided to all employees who voluntarily authorize direct
deposit to their bank account. Funds for direct deposit will be transferred into the Payroll
Account on each pay date in conjunction with the transfer of other payrolls. No earlier
transfer of such funds shall occur. Information needed by the Bank to accommodate direct
deposit shall be negotiated with an authorized representative of the City.
H. Anticipated Future Services
The City has made efforts to keep up with cash management technological improvements
and plans to continue to expand functions in this area with the contracted bank.
The bank should provide details on available services including related applicable costs to
the City. The City may elect to utilize any, all, or none of these services during the contract
period. The City's use of any optional services will be contingent on cost and feasibility.
I. Contact Personnel for Banking Services
1. Designated Bank Contact Personnel
The Bank shall designate a senior officer who shall serve as the overall representative to
the City.
In addition, the Bank shall designate contact personnel and alternates to provide
assistance to the City in the following areas on a daily basis:
a. Overnight cash balances /interest earned.
b. Bookkeeping
c. Availability of Funds
d. Wire Transfers
e. Data Processing Center
18
2. Designation of Specific District Personnel
Notwithstanding provision elsewhere, the City will identify to the selected Bank the
names and signatures where applicable, of persons who are authorized to provide
instruction for various banking activities and transactions.
J. Other Provisions
1. It has been the City's intent to delineate all contract services it requires in the RFP.
Additional services, if required, shall be contracted by a contract amendment signed by
the City and the Bank.
K. Employee Benefits
1. Employee Benefits
The proposal should consider any banking benefits that could be provided to the City of
Boynton Beach employees that have not been previously addressed in this RFP. This
would include: free checks, no monthly service fee, discounts on mortgage points,
safety deposit boxes, and any other banking services which could benefit our
employees.
The City has approximately 900 employees and currently has a direct deposit program.
L. Optional Services
Other
The bank should provide information on other relevant services or programs not
mentioned in the RFP, including applicable costs to the City.
19
THREE YEAR CONTRACT FOR BANKING SERVICES
INSTRUCTIONS FOR PREPARING PROPOSALS — PART III
3 -1 RULES FOR PROPOSALS
The proposal must name all persons or entities interested in the proposal as principals. The
proposal must declare that it is made without collusion with any other person or entity
submitting a proposal pursuant to the RFP.
3 -2 PROPOSAL FORMAT
Proposers shall prepare their proposals using the following format:
A. Letter of Transmittal — This letter will summarize in a brief and concise manner, the
proposer's understanding of the scope of work and make a positive commitment to
timely perform the work. The letter must name all of the persons authorized to make
representations for the proposer, including the titles, addresses, and telephone numbers
of such persons. An authorized agent of the proposer must sign the Letter of
Transmittal indicating the agent's title or authority. The letters should not exceed two
pages in length.
B. Statement acknowledging receipt of each addendum issued by the City.
C. Qualifications of Firm Personnel Who Will Provide the Services.
1. Details on the qualifications of the individual(s) who will perform the work;
including curriculum vitae, relevant college, graduate or professional courses
and experience in similar work.
2. Details on the qualifications of the firm, including documentation of the firm's
experience.
3. List at least three (3) current and pertinent governmental references (name,
address, and phone number) that the City may contact in relation to the
proposer's qualifications and experience in similar type work.
4. List at least three (3) former governmental clients (name, address, telephone
number) that can serve as a reference on similar past contracts performed by the
proposer.
20
D. Proposal Summary
Proposals are to be submitted on the attached Proposal Summary Form or copies
thereof. Proposals may not be considered unless they are submitted on this form.
1. It shall be assumed that individual banking services which are offered meet or
exceed the requirements as stated in the accompanying specifications. If the
Proposer cannot meet a service requirement, the phrase "not available" should
be entered on the Proposal Form for that service requirement. In the case of a
"not available" remark, the bank may offer an alternative service. Multiple
Proposals and Alternate Proposals may be submitted for consideration.
2. This RFP presents the City's requirements under present methods of operation.
Responses to the request should address these requirements, but Proposers are
encouraged to suggest any additional services which, in their opinion, would be
in the best interest of the City.
3. Proposals may be submitted which deviate from the requirements herein,
providing that they are clearly identified as alternate proposals and providing
further that it can be demonstrated that stated requirements are substantially
improved or are not compromised or prejudiced by such deviations; and, that it
would be clearly in the interest of the City that an alternative proposal be
considered. Such alternative proposals will be provisionally accepted for
consideration, subject to the reserved right of the City to make the determination
whether the above stated conditions for alternative proposals have been satisfied
and subject further to the reserved right of the City to accept or reject these
proposals upon the basis of the determination.
E. Availability - Indicate current and anticipated banking capacity, system upgrades or
conversions and availability for other customer services. Identify the extent and nature
of any anticipated outside support.
F. Other
1. Provide evidence of current levels of insurance in area of General Liability,
Workers' Compensation and Professional Liability.
2. Provide evidence of current level of bonding capacity for the services provided
by proposer.
3. Provide a statement of proposer's financial stability, including information as to
current or prior bankruptcy proceedings.
4. Provide a summary of any major litigation filed against the proposer in the past
three years which is related to the services that proposer provides in the regular
course of business. The summary shall state the nature of the litigation, a brief
description of the case, the outcome or projected outcome, and the monetary
amount involved.
21
5. Identify the type of business entity involved (e.g., sole proprietorship,
partnership, corporation, etc.). Identify whether the business entity is
incorporated in Florida, another state or a foreign country.
6. If proposer is a corporation, provide certification from the Florida Secretary of
State verifying proposer's corporate status and good standing, and in the case of
out -of -state corporations, evidence of authority to do business in the State of
Florida.
7. Provide the Federal Employer ID number of the proposer.
G. Additional Data — Any additional information that the proposer considers pertinent for
consideration should be included in a separate section of the proposal. The City solicits
a statement about why the proposer feels its approach would be the most cost effective
to the City.
22
THREE YEAR CONTRACT FOR BANKING SERVICES
INSTRUCTIONS FOR PREPARING PROPOSALS — PART III
4 -1 EVALUATION METHOD AND CRITERIA
The City will evaluate proposals and will select the proposer which meets the best interests of
the City. The City shall be the sole judge of its own best interests, the proposals, and the
resulting negotiated agreement. The City's decisions will be final.
The City's evaluation criterion may include but shall not be limited to consideration of the
following:
Qualifications:
Verification of availability of qualified personnel
Verification of availability of equipment
Ability to provide required services
Expertise of human resources
Qualifications of the firm
Governmental experience
Governmental references
Technical:
Understanding of the required services
Technical soundness of proposal
Scope of Work
Financial:
Cost Effectiveness
Reasonableness of proposed prices
Evidence of insurance and/or bonding
Financial stability of the Firm
Other:
Location of Firm/Branches
Previous contracting experience with the City
Performance under past contracts with the City
Community involvement
23
4 -2 EVALUATION CRITERIA
Since it is the City's desire to award a contract for banking services to the financial institution
which demonstrates the ability to provide the highest quality service at the best cost, the criteria
used to select the depository bank will include, but not be limited to:
a. Cost of services and investment earnings rate will
be evaluated based on the proposal summary. 0 — 55
b. Ability to provide the type and quality of services
requested within this proposal. This includes the
responsiveness of the bank in meeting the requirements. 0 — 25
c. Prior experiences in providing banking services to
governments, including organizational structure
of qualified personnel available to service the City. 0 — 10
d. Financial stability of the bank will be evaluated based
on audited financial statement and bank rating agencies. 0 — 05
e. Other Factors: 0 - 05
1. Financial services available from the bank above
and beyond those called for herein.
2. Location of bank/branches.
3. Bank/branches customer service hours.
4. Community service involvement.
Maximum Points 100
24
GENERAL CONDITIONS FOR PROPOSERS
FAMILIARITY WITH LAWS: The proposer is assumed to be familiar with all Federal, State
and Local laws, ordinances, rules and regulations that in any manner affect the equipment.
Ignorance on the part of the proposer will in no way relieve them from responsibility.
PROPOSAL FORMS: The proposer will submit a proposal on the forms provided. All proposal
prices, amounts and descriptive information must be legibly entered. The proposer must state the
price and the time of delivery for which they propose to deliver the equipment or service
requested. The proposer is required to be licensed to do business as an individual, partnership or
corporation in the State of Florida. All forms must be executed and submitted in the envelope
(generally "yellow ") provided by the City for easy identification. The RFP submittal envelope is
provided in each RFP package and is attached to the "Statement of No Proposal" form. The face
of the envelope shall contain the company's name and address, RFP title, number, RFP date and
time. When the proposal submitted is larger than the envelope provided, insert requested
information and material into a large envelope, affix the RFP envelope to the outside and fill in
all requested information. Proposals not submitted on attached forms may be rejected. All
proposals are subject to the conditions specified herein. Those which do not comply with these
conditions are subject to rejection.
EXECUTION OF PROPOSAL: Proposal must contain a manual signature of an authorized
representative in the space provided on all affidavits and proposal sheets.
NO PROPOSAL: If not submitting a proposal, please respond by returning one copy of the
"STATEMENT OF NO PROPOSAL" in the envelope provided (generally "yellow "), and
explain the reason by indicating one of the reasons listed or in the space provided. Repeated
failure to quote without sufficient justification shall be cause for removal of the supplier's name
from the mailing list. NOTE: To qualify as a respondent, proposer must submit a "NO
PROPOSAL" and it must be received no later than the stated RFP receiving date and hour.
RFP OPENING: The opening of proposals shall be public, on the date as specified on the RFP
form. It is the proposer's responsibility to assure that the proposal is delivered at the proper time
and place prior to the RFP opening. The City of Boynton Beach is not responsible for the U.S.
Mail or private couriers in regards to mail being delivered by a specified time so that a proposal
can be considered. Proposals which for any reason are not so delivered, will not be considered.
The City reserves the right to consider proposal that have been determined by the City to be
received late due to mishandling by the City after receipt of the proposal and no award has been
made. Offers by telegram or telephone are not acceptable.
RIGHT TO REJECT PROPOSAL: The City reserves the right to reject any or all proposals and
to waive technical errors, or to accept any proposals that are in part deemed as the best
responsible proposer which represents the most advantageous proposal to the City. In
determining the "most advantageous proposal ", price, quantifiable factors, and other factors are
considered.
This would include specifications, delivery requirements, the initial purchase price, life
25
expectancy, cost of maintenance and operation, operating efficiency, training requirements,
disposal value and other factors contributing to the overall acquisition cost of an item.
Consideration may be given, but not necessarily limited to conformity to the specifications,
including timely delivery, product warranty, a proposer's proposed service, ability to supply and
provide service, delivery to required schedules and past performances in other Contracts with the
City or other government entities.
RIGHTS OF THE CITY: The City expressly reserves the right to:
A. Waive as an informality, minor deviations from specifications at a lower price than the best
responsible proposer meeting all aspects of the specifications and consider it, if it is
determined that total cost is lower and the overall function is improved or not impaired;
B. Waive any defect, irregularity or informality in any proposal or RFP procedure;
C. Reject or cancel any or all proposals;
D. Reissue Request For Proposal Invitation;
E. Extend the RFP opening time and date;
F. Procure any item by other means;
G. Increase or decrease the quantity specified in the Request For Proposal Invitation unless the
proposer specifies otherwise;
H. Consider and accept an alternate proposal as provided herein when most advantageous to the
City.
STANDARDS: Factors to be considered in determining whether the standard of responsibility
has been met include whether a prospective proposer has:
A. Available the appropriate financial, material, equipment, facility and personnel resources and
expertise, or the ability to obtain them, necessary to indicate its capability to meet all
contractual requirements;
B. A satisfactory record of performances;
C. A satisfactory record of integrity;
D. Qualified legally to Contract within the State of Florida and the City of Boynton Beach;
E. Supplied all necessary information in connection with the inquiry concerning responsibility.
26
INFORMATION AND DESCRIPTIVE LITERATURE: Proposers must furnish all information
requested in the spaces provided on the proposal form. Further, as may be specified elsewhere,
each proposer must submit for evaluation cuts, sketches, and descriptive literature and technical
specifications covering the products offered. Reference to literature submitted with a previous
proposal or on file with the buyer will not satisfy this provision.
INTERPRETATIONS: Any questions concerning conditions and specifications should be
directed to this office in writing no later than ten (10) days prior to the RFP opening. Inquiries
must reference the date by which the RFP is to be received.
CONFLICT OF INTEREST: The award hereunder is subject to all conflict of interest provisions
of the City of Boynton Beach, Palm Beach County, of the State of Florida.
SUBCONTRACTING: If a proposer subcontracts any portion of a Contract for any reason, they
must state the name and address of the subcontractor and the name of the person to be contacted
on the attached "Schedule of Subcontractors ". The City of Boynton Beach reserves the right to
accept or reject any or all proposals wherein a subcontractor is named and to make the award to
the proposer, who, in the opinion of the City, will be in the best interest of and/or most
advantageous to the City. The City also reserves the right to reject the proposal of any proposer
if the proposal names a subcontractor who has previously failed in the proper performance of an
award or failed to deliver on time Contracts of a similar nature, or who is not in a position to
perform properly under this award. The City reserves all rights in order to make a determination
as to the foregoing.
ADDENDA: From time to time, the City may issue an addendum to change the intent or to
clarify the meaning of the Contract documents. Since all addenda are available to proposers at
the Office of Procurement Services, it is each proposer's responsibility to check with the issuing
office and immediately secure all addenda before submitting proposals. It is the usual practice
for the City to mail an addendum to known proposers, but it cannot be guaranteed that all
proposers will receive ALL addendum(s) in this manner. Each proposer shall acknowledge
receipt of ALL addenda by notation on the proposal.
ESCALATOR CLAUSE: Any proposal which is submitted subject to an escalator clause will be
rej ected.
EXCEPTIONS: Incorporation in a proposal of exceptions to any portion(s), of the Contract
documents may invalidate the proposal. Exceptions to the Technical and Special Provisions shall
be clearly and specifically noted in the proposer's RFP on a separate sheet marked
"EXCEPTIONS TO THE SPECIFICATIONS" and this sheet shall be attached to the
proposal. The use of proposer's standard forms, or the inclusion of manufacturer's printed
documents shall not be construed as constituting an exception within the intent of the Contract
documents.
ALTERNATES: Where a base proposal is provided for, the proposer shall submit a proposal on
the base proposal and may exercise their own prerogative in submitting a proposal on alternate
items. The Owner reserves the right to accept or reject the alternates or base proposals or any
27
combination thereof. The Owner, or a representative, further reserves the unqualified right to
determine whether any particular item or items of material, equipment, or whatsoever, is an
approved equal, and reserves the unqualified right to a final decision regarding the approval or
rejection of the same.
DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished
hereunder, the decision of the City Manager shall be final and binding on both parties.
ANTITRUST CAUSE OF ACTION: In submitting a proposal to the City of Boynton Beach, the
proposer offers and agrees that if the proposal is accepted, the proposer will convey, sell, assign
or transfer to the City of Boynton Beach all rights, title and interest in and to all causes of action
it may now or hereafter acquire under the antitrust laws of the United States and State of Florida
for price fixing relating to the particular commodities or services purchased or acquired by the
City of Boynton Beach. At the City of Boynton Beach's discretion, such assignment shall be
made and become effective at the time the purchasing agency tenders final payment to the
proposer.
GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may be
imposed which would necessitate alteration of the material, quality, workmanship or
performance of the items offered on this proposal prior to their delivery, it shall be the
responsibility of the successful proposer to notify the City at once, indicating in a letter the
specific regulation which required an alteration. The City reserves the right to accept any such
alterations, including any price adjustments occasioned thereby, or to cancel the Contract at no
expense to the City.
LEGAL REQUIREMENTS: Federal, State, County, and City laws, ordinances, rules, and
regulations that in any manner affect the items covered herein apply. Lack of knowledge by the
proposer will in no way be a cause for relief from responsibility.
ON PUBLIC ENTITY CRIMES - All Request for Proposal Invitations as defined by Section
287.012(11), Florida Statutes, requests for proposals as defined by Section 287.012(16), Florida
Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain
a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida
Statutes, which reads as follows:
"A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crime may not submit a proposal on a contract or provide any goods or services
to a public entity, may not submit a proposal on a contract with a public entity for the
construction or repair of a public building or public work, may not submit proposals on leases of
real property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted
vendor list ".
28
ADVERTISING: In submitting a proposal, the proposer agrees not to use the results therefrom
as a part of any commercial advertising. Violation of this stipulation may be subject to action
covered under "NONCONFORMANCE TO CONTRACT CONDITIONS ".
ASSIGNMENT: Any Purchase Order issued pursuant to this RFP invitation and the monies
which may become due hereunder are not assignable except with the prior written approval of
the City.
LIABILITY: The supplier hold and save the City of Boynton Beach, Florida its officers, agents,
volunteers and employees harmless from liability of any kind in the performance of this
Contract.
PURCHASING AGREEMENTS WITH OTHER GOVERNMENT AGENCIES: This RFP may
be expanded to include other governmental agencies. In some cases, Cooperative Purchasing
Agreement exists or an Interlocal Agreement for joint purchasing exists between the City of
Boynton Beach and the other public agency. All proposers submitting a response to this Request
for Proposal Invitation agree that such response also constitutes a proposal to ALL
POLITICAL SUBDIVISIONS OF PALM BEACH COUNTY, FLORIDA, and the Palm
Beach County School Board, under the same conditions, for the same price(s) and the same
effective period as this RFP. This agreement in no way restricts or interferes with the right of
ANY POLITICAL SUBDIVISION OF PALM BEACH COUNTY, FLORIDA, and the Palm
Beach County School Board, to re- propose any or all items. It is hereby made a part of this
Request for Proposal Invitation that the submission of any proposal in response to this advertised
request constitutes a proposal made under the same conditions, for the same Contract price, and
for the same effective period as this RFP, to the PALM BEACH COUNTY SCHOOL
BOARD.
AWARD OF CONTRACT: The low monetary proposal will NOT in all cases be awarded the
Contract or Purchase Order. Contracts or Purchase Orders will be awarded by the City to the best
responsible proposer whose proposal represents the most advantageous proposal to the City,
price and other factors considered. Evaluation of proposals will be made based upon the
evaluation factors and standards heretofore set forth. The City reserves the right to reject any and
all proposals and to waive technical errors as heretofore set forth. In the event of a Court
challenge to an award by any proposer, damages, if any, resulting from an improper award shall
be limited to actual proposal preparation costs incurred by the challenging proposer. In no case
will the award be made until all necessary investigations have been made into the responsibility
of the proposer and the City is satisfied that the best responsible proposer is qualified to do the
work and has the necessary organization, capital and equipment to carry out the required work
within the time specified.
AS SPECIFIED: A Purchase Order will be issued to the successful proposer with the
understanding that all items /services delivered must meet the specifications herein.
Items /services delivered not as specified, will be returned at no expense or penalty to the City of
Boynton Beach.
29
PRICES, TERMS AND PAYMENT: Firm prices shall be quoted, typed or printed in ink for all
services as requested.
A. TAXES: Do not include State or Federal taxes. Not applicable to municipalities.
B. MISTAKES: Proposers are expected to examine the specifications, delivery schedule,
proposal prices, extensions and all instructions pertaining to supplies and services. Failure to
do so will be at proposer's risk.
C. DISCOUNTS: Will be considered in determining the lowest net cost.
LICENSE AND PERMITS: It shall be the responsibility of the successful proposer to obtain all
licenses and permits, if required, to complete this service at no additional cost to the City. City
Permit Fees relating to City projects are waived. Licenses and permits shall be readily available
for review by the Deputy Director of Financial Services and City Inspectors.
QUESTIONS: Any questions relative to any item(s) or portion of this RFP or Request for
Proposal Invitation should be directed to: BILL ATKINS, DEPUTY DIRECTOR OF
FINANCE, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. (561) 742 -6321.
RENEWAL: The Deputy Director of Financial Services may renew the contract, at the same
terms, conditions, and prices, for two (2) additional one (1) year periods not to extend beyond
five years, subject to vendor acceptance, satisfactory performance and determination that
renewal will be in the best interest of the City.
30
SPECIAL CONDITIONS FOR PROPOSERS
1. It will be the responsibility of the successful proposer to supply necessary labor for
placement of all equipment as specified.
2. Award is anticipated on an all -or -none basis; however, where applicable, item by item offers
will be considered and the best combination will determine the award.
3. The City by written notice, may terminate in whole or in part any Contract resulting from the
invitation, when such action is in the best interest of the City. If the Contract(s) are so
terminated the City shall be liable for only payment for services rendered prior to the
effective date of termination. Services rendered will be interpreted to include costs of items
already delivered plus reasonable costs of supply actions short of delivery.
4. It shall be the responsibility of the successful proposer to maintain workers' compensation
insurance, property damage, liability insurance and vehicular liability insurance, during the
time any of his personnel are working on City of Boynton Beach property. Loss by fire or
any other cause shall be the responsibility of the vendor until such time as the items and/or
work has been accepted by the City. The vendor shall furnish the City with a certificate of
insurance after award has been made prior to the start of any work on City property. Said
insured companies must be authorized to do business in the State of Florida and the City will
not accept any company that has a rating less than B+ in accordance to A.M. Best's Key
Rating Guide, latest edition.
5. When considering and evaluating proposals, an advantage will be given on items for which
parts and service are sufficiently available locally so that excessive down time will not occur.
Proposer should be ready to furnish information on availability on parts and service upon
request by the City.
6. The City of Boynton Beach reserves the right, before awarding the Contract to require a
proposer to submit such evidence of qualifications as it may deem necessary, and may
consider any evidence available to it of the financial, technical and other qualifications and
abilities of a proposer, including past performance (experience) with the City in making the
award in the best interest of the City.
31
ATTACHMENT A
City of Boynton Beach
Risk Management Division
INSURANCE ADVISORY FORM
Under the terms and conditions of all contracts, leases, and agreements, the City requires appropriate coverages
listing the City of Boynton Beach as Additional Insured. This is done by providing a Certificate of Insurance listing the
City as "Certificate Holder' and "The City of Boynton Beach is Additional Insured as respect to coverages noted "
Insurance companies providing insurance coverages must have a current rating by A M. Best Co of "B +" or higher
(NOTE: An insurance contract or binder may be accepted as proof of insurance if Certificate is provided upon
selection of vendor.) The following is a list of types of insurance required of contractors, lessees, etc , and the limits
required by the City (NOTE: This list is not all inclusive, and the City reserves the right to require additional
types of insurance, or to raise or lower the stated limits, based upon identified risk.)
TYPE (Occurrence Based Only) MINIMUM LIMITS REQUIRED
General Liability General Aggregate $ 1,000,000 00
Commercial General Liability Products - Comp /Op Agg $ 1,000,000 00
Owners & Contractor's Protective (OCP) Personal & Adv Injury $ 1,000,000 00
Liquor Liability Each Occurrence $ 1,000,000 00
Professional Liability Fire Damage (any one fire) $ 50,000 00
Employees & Officers Med Expense (any one person) $ 5,000 00
Pollution Liability
Asbestos Abatement
Lead Abatement
Broad Form Vendors
Premises Operations
Underground Explosion & Collapse
Products Completed Operations
Contractual
Independent Contractors
Broad Form Property Damage
Fire Legal Liability
Automobile Liability Combined Single Limit $ 500,000 00
Any Auto Bodily Injury (per person) to be determined
All Owned Autos Bodily Injury (per accident) to be determined
Scheduled Autos Property Damage to be determined
Hired Autos Trailer Interchange $ 50,000 00
Non -Owned Autos
PIP Basic
Intermodal
Garage Liability Auto Only, Each Accident $ 1,000,000 00
Any Auto Other Than Auto Only $ 100,000 00
Garage Keepers Liability Each Accident $ 1,000,000 00
Aggregate $ 1,000,000 00
Excess Liability Each Occurrence to be determined
Umbrella Form Aggregate to be determined
Worker's Compensation Statutory Limits
Employer's Liability Each Accident $ 100,000 00
Disease, Policy Limit $ 500,000 00
Disease Each Employee $ 100,000 00
Property
Homeowners Revocable Permit $ 300,000 00
Builder's Risk Limits based on Project Cost
Other - As Risk Identified to be determined
INSURANCEADVISORYFORM04 Revised 10/2001
32
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
THE DOCUMENTS
BEHIND THIS PAGE
MUST ACCOMPANY PROPOSAL
IN ORDER FOR SUBMITTAL
TO BE CONSIDERED
COMPLETE AND ACCEPTABLE
rr F
r G
J '
- ,tip
PROPOSER ACKNOWLEDGEMENT
Submit RFP's to: City of Boynton Beach
Procurement Services
100 E. Boynton Beach Boulevard
Boynton Beach, Florida 33425 -0310
(561) 742 -6323
Broadcast Date: OCTOBER 10, 2003
RFP Title: THREE YEAR CONTRACT FOR BANKING SERVICES
RFP Number: #008 - 1410- 04 /CJD
RFP Received By: NOVEMBER 12, 2003, NO LATER THAN 2:30 P.M. (LOCAL
TIME).
RFP's will be opened in the Purchasing Department unless specified otherwise. RFP receiving
time and date is scheduled for: NOVEMBER 12, 2003, NO LATER THAN 2:30 P.M.
(LOCAL TIME) and may not be withdrawn within ninety (90) days after such date and time.
All awards made as result of this RFP shall conform to applicable sections of the charter and
codes of the City.
Name of Vendor:
Mailing Address:
City /State /Zip:
Area Code: Telephone Number:
A Corporation of the State of:
Vendor Mailing Date:
Authorized Signature
Name Typed
33
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
Attachment `B"
BANKING SERVICES PROPOSAL FORM
Proposer to Complete the Following:
Name of Bank: Telephone:
Contact Person: Telephone:
Address:
Federal Tax Identification Number:
Name of Official Completing RFP:
Title:
1. Type of Bank (Federal or State Charter):
2. Is your Bank a member of the Federal Depository Insurance Corp? Yes No
3. Is your Bank a member of the Federal Reserve System? Yes No _
4. Is your Bank a member of NACHA? Yes No
5. Deposits Federally insured up to:
6. Authorized Public Depository? Yes No If No, you understand that your must
become a Public Depository? Yes No and will comply.
7. Number of branches located within the City of Boynton Beach:
8. Please Attach a list which includes location, business hours, and if there is a night
depository for each branch.
Attached: Yes No
9. List any local governmental agencies that you have provided the type of services required
herein:
Phone:
Phone:
Phone:
34
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
Attachment "B"
10. The bank will furnish the City an Availability of Funds Schedule for the clearing of
deposits. The schedule shall contain the latest time of the day for deposits to incur the
least number of days clearing each of the following deposit items:
Checks drawn on:
a. The Selected Bank (on -us items)
b. Local (Palm Beach County) Checks
c. State Checks
d. U.S. Government Checks
e. Interstate Checks
f. Do you provide for fractional availability
If yes, provide explanation with a supplement to the RFP
11. a) Include a copy of your most recently audited financial statements.
Included: Yes No
b) From this report, please indicate its effective date and amount of capital and
surplus for your institution.
Capital $
Surplus $
Total $ Date:
12. Is your bank an Equal Opportunity Lender? Yes No
13. List below the name, address, and telephone number of bank's qualified and authorized
representative who can answer any questions regarding your proposal:
Name: Telephone No.:
Address:
Signature of Official: Date:
14. Pricing: Proposer is required to complete the following pricing list which reflects the
estimated requirements of the City, and will be the determining factor in evaluating the
cost of services. These services will be required at the start of the contract. Indicate N/C
if there is no charge for an item.
If proposer wishes to incorporate additional service items, please use blanks provided or
attach a supplement to the RFP.
35
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
Attachment "B"
A. Complete Attachment "C" for this part of the RFP.
B. Sweep Type Account Interest Rate: Pursuant to the Sweep Type Account, please
indicate below the adjustment to the Federal Funds Rate to be in effect for the
term of this contract:
1. Assumed Effective Federal Funds Rate 3.00 %
2. Fixed Adjustment Factor:
Plus number of basis points + or
Minus number of basis points -
3. Effective Rate for Week
C. Overdraft Protection: (If charges are different from those as provided in the
following schedule, attach a supplemental explanation).
1. Insufficient Funds — Rate to be charged when collected funds are
insufficient to cover cleared items.
Rate: % or
Other Index
Per Item Charge
2. Cleared Items in excess of "Target Balance" — Rate to be charged when
collected funds are insufficient to cover cleared items due to the funds
being swept into the repo.
Rate: % or
Other Index
Per Item Charge
36
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
Attachment `B"
D. Credit Card Processing Fee Schedule: The discount and /or fee charged on credit
card transactions:
Visa: MasterCard:
Rate:
Per Item Charge:
15. Proposer shall provide information regarding services listed below, including details
about how the service could be utilized and the proposed cost associated with each
service. Identify all responses by referencing the letter of the question. These services
will be used as needed:
A. Fiscal Agent/Registrar: Describe the type of services you can provide when the
City issues bonds andlor notes.
B. Treasury Management Microcomputer System: Describe the services you can
provide such as: bank balance retrieval, on -line stop payment capabilities, wire
transfers initiated by the customer from a micro station, cash forecasting with
interface to actual amount activity, investment record keeping and sorting features
by maturity date, type of investment, source institution and date, downloading of
ledger balances to a micro station.
C. Electronic Funds Transfer: Describe the services you are able to provide for the
payment to vendors through the Automated Clearinghouse by means of electronic
funds transfer. (If additional space is required, please include as an appendix to
your proposal).
D. Direct Payroll Deposit: Provide details of how your bank administers Direct
Payroll Deposit Programs. Is there a limitation as to participating financial
institutions? In what form and timeframe would you need the information
regarding the City's employees and their respective account numbers, payroll
amounts, and identification numbers?
E. Lock Box Services: Describe your lock box services. Will a subcontractor be
utilized? How will the services be performed? Who is responsible for each
function? What City do you plan to utilize for the lock box mail collection site?
37
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
Attachment "B"
F. Credit Services: Indicate the dollar amount of credit you would be able to extend
to the City on a short-term basis through promissory note or line of credit if the
City decides to avail itself of such services from your institution. The loan funds
may be provided either directly by your institution or by your institution as the
lead bank with other participating banks.
G. Lease Financing: Describe the type of financial services you can provide to the
City for leasing machinery or equipment ($1 million - $5 million items). Include
any limitations your bank may have.
H. Money Manager: Describe the services you can provide in the area of money
management of public funds. Include any current government clients.
I. Custodial Services: Describe the custodial services and applicable rates for
servicing our pension fund accounts.
J. ACH Debit Services and/or Credit Cards: Describe services which you have
available to allow utility customers to pay the City by ACH Debit or credit card.
K. Other Innovations: Propose any new financial services, plans or practices deemed
to be in the best interest of the City not otherwise addressed in this RFP.
16. Proposer Questionnaire:
1. What are your limitations in providing collateral for Repurchase Agreements?
For example, can you provide more than $20,000,000 in U.S. Government
securities as collateral for an overnight investment.
2. What is the largest volume of paid items your bank processes in one month for a
single commercial account?
3. What is the largest volume of deposit items your bank processes in one month for
a single commercial account?
4. Describe your wire transfer department. Where is it located, who manages it and
what is your normal cut -off time for outgoing transfers?
5. What length of time do you need to obtain supplies initially and subsequently?
For example, how long would it take to obtain a supply of the necessary deposit
receipt books?
6. Describe your account reconciliation department. Where is it located, who
manages it, and what is the timing for completion of reconciliation after receipt of
input information from the customer?
38
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
Attachment `B"
7. What type of software do you have available for access by telephone to various
City accounts for inquiry purposes?
8. What length of time does your bank need to set up lock box processing with an
OCR Scanable document.
9. Describe how the bank will handle mistakes by the bank which could cause loss
of interest, or an interest penalty being accessed to the City due to a delay, or
mistake, caused by the bank? For example, a wire transfer not made till
subsequent day, or a tax payment where the bank was notified in a timely manner
but transfer was not made on time.
39
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
Attachment "C"
City of Boynton Beach
Contract for Banking Services RFP No.
Proposal Summary Form
Estimated
Monthly Unit Total
Description Units Price Charge
Basic Services:
FDIC Insurance (per thousand) 250,000
Account Maintenance 6
Armored Courier Service
Deposits Credited 94
ACH Deposits Credited 38
Items Paid 5,033
ACH Items Paid 2
Items Deposited Services:
On -Us Items 4,162
Clearinghouse 9,419
Florida Fed 4,813
Non Florida 3,300
Cash Services:
Cash Deposit Per $1,000 16
Branch Cash Services:
Cash Deposit Per $1,000 176
Change Orders 1
Deposit Services:
Items Returned 43
Rerun Items 73
Investment Services:
Sweep Investment Service 1
Reconciliation Services:
Partial Recon- Maintenance 2
Fine Sort — Per Item 4,732
Partial Recon Per Item 4,732
Reconciliation Rejects 50
Magnetic Tape Output — ARP 2
40
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
NONCOLLUSION AFFIDAVIT OF PRIME PROPOSER
State of )
County of )
, being first duly sworn, deposes and says that:
1) I am representing
(Title) (Name of Company)
the proposer that has submitted the attached RFP.
2) I am fully informed respecting the preparation and contents of the attached proposal and
of all pertinent circumstances respecting such proposal;
3) Said proposal is genuine and is not a collusive or sham proposal;
4) Further, the said proposer nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, has in any way
colluded, conspired, connived or agreed, directly or indirectly with any other proposer,
firm or person to submit a collusive or sham proposal in connection with the Contract for
which the attached RFP has been submitted or to refrain from proposing in connection
with such Contract, or ahs in any manner, directly or indirectly, sought by agreement or
collusion or communications or conference with any other proposer, firm or person to fix
the price or prices in the attached RFP or of any other proposer, or to fix any overhead,
profit or cost element of the proposal price or the proposal price of any other proposer, or
to secure through any collusion, conspiracy, connivance or unlawful agreement any
advantage against the (Local Public Agency) or any
person interested in the proposed Contract; and
5) The price or prices quoted in the attached RFP are fair and proper and are not tainted by
any collusion, conspiracy, connivance, or unlawful agreement on the part of the proposer
or any of its agents, representatives, owners, employees, or parties in interest, including
this affiant.
(Signed)
(Title)
Subscribed and sworn to before me
This day of , 20
My commission expires
42
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
ANTI- KICKBACK AFFIDAVIT
STATE OF FLORIDA )
: SS
COUNTY OF PALM BEACH )
I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein RFP will
be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of
gift, directly or indirectly by me or any member of my firm or by an officer of the corporation.
By:
Signature
Printed Information:
(Name)
(Title)
Sworn and subscribed before me
this day of , 20
Notary Public, State of Florida at Large
"Official Notary Seal" Stamp
43
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
CONFIRMATION OF MINORITY OWNED BUSINESS
A request form to be made a part of our files for future use and information. Please fill out and
indicate in the appropriate spaces provided which category best describes your company. Return
this form with your proposal sheet making it an official part of your RFP response.
( ) BLACK
( ) HISPANIC
( ) WOMEN
( ) OTHER
(specify)
Do you possess a certification qualifying your business as a "Minority Owned Business "?
YES NO
If YES, name the organization from which this certification was obtained and date (enclose
copy):
Issuing Organization for Certification
Date of Certification
44
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
CONFIRMATION OF DRUG -FREE WORKPLACE
IDENTICAL TIE RFP'S
Preference shall be given to businesses with drug -fee workplace programs. Whenever two or
more RFP's which are equal with respect to price, quality, and service are received by the City of
Boynton Beach or by any political subdivision for the procurement of commodities or
contractual services, an RFP received from a business that certifies that it has implemented a
drug -free workplace program shall be given preference in the award process. Established
procedures for processing tie RFP's will be followed if none of the tied vendors have a drug -free
workplace program. In order to have a drug -free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the work place
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Inform employees about the dangers of drug abuse in the work place, the business's
policy of maintaining a drug -free work place, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be imposed
upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that
are under proposal a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of
working on the commodities or contractual services that are under proposal, the
employee will abide by the terms of the statement and will notify the employer of any
conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 1893 or of
any controlled substance law of the United State or any state, for a violation occurring in
the work place no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance
or rehabilitation program if such is available in the employee's community, by any
employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free work place through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements.
Proposer's Signature Date
45
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
STATEMENT OF NO PROPOSAL
If you are not proposing this service /commodity, please complete and return this form to:
City of Boynton Beach, Purchasing Division, 100 East Boynton Beach Boulevard.,
Boynton Beach, Florida 33425 -0310.
Failure to respond may result in deletion of your company's name from the qualified
vendor list for the City of Boynton Beach.
COMPANY NAME:
ADDRESS:
TELEPHONE:
SIGNATURE:
DATE:
We, the undersigned have declined to submit a Proposal on your RFP# 008 -2511-
04 /CJD Three Year Contract for Banking Services because of the following reasons:
Specifications /Scope of Work too "tight ", i.e., geared toward brand or
manufacturer only (explain below)
Insufficient time to respond.
We do not offer this product, service or an equivalent.
Our schedule would not permit us to perform.
Unable to meet specifications.
Specifications unclear (explain below).
Other (specify below)
REMARK:
46
IF YOU ARE NOT SUBMITTING A PROPOSAL, PLEASE COMPLETE
FORM AND RETURN TO THE PURCHASING DEPARTMENT
ATTACHMENT "D"
CITY OF BOYNTON BEACH
SAMPLE AGREEMENT FOR BANKING SERVICES
THIS AGREEMENT, made and entered into this day of , 20 , by
and between the City of Boynton Beach, a municipal corporation organized and existing under
the laws of the State of Florida, hereinafter referred to as "City ", and , a
State chartered banking institution, herein referred to as "Bank ".
WITNESSETH:
WHEREAS, the City is desirous of entering into a contractual agreement with a financial
institution to provide the City's banking services; and
WHEREAS, the City received proposals, conducted interviews, and recommended the selection
of Bank to provide such banking services;
NOW THEREFORE, in consideration of the premises and of the mutual covenants and promises
herein contained, the parties hereto agree as follows:
1. TIME FOR PERFORMANCE: The performance of the Agreement shall commence on
, 20 and shall remain in effect for a three year period to
, 20 . The City will have the option to extend the contract for
another two -year period, providing both parties mutually agree. Any proposed changes
by the bank relating to the extension will be provided to the City 90 days prior to the
contract expiration date.
2. SCOPE OF SERVICES: Bank agrees to provide the services specified, with the
personnel specified, and at the costs specified in its proposal to the City, said proposal
being attached as Exhibit "A" and incorporated by reference herein and made a part
hereof as fully as if herein set forth. Bank hereby acknowledges submitting said proposal
in response to the City's Request for Proposal for Banking Services, said Request for
Proposal for Banking Services being attached as Exhibit "B ", incorporated by reference
herein and made a part hereof as fully as if herein set forth.
3. PAYMENT FOR SERVICES: The City agrees to provide payment to Bank under the
following payment arrangement:
Payment will be made by a "specific charges for service" method. The Bank shall submit
monthly invoices for all services rendered for the preceding month. Such invoices shall be
accompanied by an account analysis for each account and a summary analysis for all
accounts combined which will itemize all charges. The analysis shall contain, at a
minimum, average daily ledger balance, less float and reserve requirements to arrive at a
net collected balance.
Following the City's opportunity to review the monthly account analysis, and reconcile
any discrepancies, a check will be issued to the Bank for the approved charges, less any
A -1
ATTACHMENT "D"
contested charges. There shall be no automatic debiting of the City's accounts for service
charges.
4. IMPLEMENTING SPECIAL PROVISIONS OF AGREEMENT: Representatives of
the parties are hereby authorized to meet and draft any detailed plans and procedures of
operation necessary to effectively implement this Agreement. Such plans and procedures
of operation shall become effective upon acceptance by the Finance Director, Diane
Reese, and Bank. Said plans and procedures of operation shall be subject to change upon
mutual agreement and consent of the parties, which agreement and consent shall not be
unreasonably withheld or denied.
5. INDEMNIFICATION: Bank shall indemnify, defend and hold harmless the City, it
officers, elected officials, agents and employees, from and against any and all claims,
actions, losses (including economic losses), or liability, or any portion thereof, including
attorneys fees and costs, arising from any actual or alleged a) injury, sickness, disease, or
death to person, the employees, or damage or injury to property occasioned by a
negligent act, omission or failure of the Bank; b) violation of law, statute, ordinance,
governmental administration order, rule, regulation, of infringement of patent rights by
Bank in the performance of the Scope of Services; or c) liens, claims or actions make by
the Bank or its agents, subsidiaries or other party performing the work.
The indemnification obligations herein shall not be limited by any limitation of the
amount, type of damages, compensation, or benefits payable by or for the Bank under
worker's compensation acts, disability benefit acts, other employee benefit acts or any
statutory bar. Any cost of expenses, including attorney's fees, incurred by the City to
enforce this agreement shall be borne by Bank.
With regard to any financial loss which may be suffered by the City as a result of or due
to intentional or negligent acts of commission or omission by Bank, Bank hereby agrees
to reimburse and hold harmless the City for such loss.
6. INSURANCE: The Bank shall secure and maintain in force throughout the duration of
this all required insurance as set forth in Attachment "A" attached hereto and
incorporated herein.
Each insurance policy shall name the City of Boynton Beach as an additional named
insured and shall include a provision prohibiting cancellation of said policy except upon
thirty (30) days prior written notice to the City. Certificates of coverage as required by
this section shall be delivered to the City within fifteen (15) days of execution of this
agreement.
7. CONVENANT AGAINST CONTINGENT FEES: The Bank warrants that they have
not employed or retained any company or person, other than a bonafide employee
working solely of the Bank, to solicit or secure this contract, and that the Bank has not
paid or agreed to pay any company or person, other than a bonafide employee working
solely for the Bank, an fee, commission, percentage, brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award or making this contract. For
breech or violation this warranty, the City shall by the right to annul this contract without
A -2
ATTACHMENT "D"
liability or, in its discretion to deduct from the contract price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee,
gift or contingent fee.
8. DISCRIMINATION PROHIBITED: The Bank, with regard to the work performed by
it under this agreement, will not discriminate on the grounds of race, color, national
origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials and supplies.
9. ASSIGNMENT: The Bank shall not sublet or assign any of the services covered by this
agreement without the express written consent of the City.
10. NON - WAIVER: Waiver by the City of any provision of this agreement or any time
limitation provided for in agreement shall not constitute a waiver of any other provision.
11. TERMINATION: The City reserves the right to terminate this agreement at any time by
giving 30 (thirty) days written notice to the Bank.
12. DISPUTES: Any dispute out of the terms or conditions of this agreement shall be
adjudicated within the courts of Florida. Further, this agreement shall be construed under
Florida Law. Any and all legal action necessary to enforce the Agreement will be held in
Palm Beach County, Florida.
13. NOTICES: Notices to the City of Boynton Beach shall be sent to the following address:
CITY OF BOYNTON BEACH
100 EAST BOYNTON BEACH BLVD.
BOYNTON BEACH, FLORIDA 33424 -0310
ATTENTION: DIANE REESE, DIRECTOR OF FINANCE
Notices to Bank shall be sent to the following address:
ATTN:
Changes in the respective addresses to which such notice may be directed may be made
from time to time by any party by written notice to the other party. Facsimile is
acceptable notice effective when received; however facsimiles received (i.e. printed) after
5:00 p.m. or on weekends or holidays, will be deemed received on the next business day.
The original of the notice must also be mailed as required herein.
14. INTEGRATED AGREEMENT: This agreement, together with attachments or addenda,
represents the entire and integrated agreement between the City and the Bank and
A -3
ATTACHMENT "D"
supersedes all prior negotiations, representations, or agreements written or oral. This
agreement may be amended only by written instrument signed by both the City and Bank.
15. SEVERABILITY: The invalidity, illegality, or unenforceability of any provision of this
Agreement, or the occurrence of any event rendering any portion or provision of this
Agreement void, shall in no way affect the validity or enforceability of any other portion
or provision of the Agreement. Any void provision shall be deemed severed from the
Agreement and the balance of the Agreement shall be construed and enforced as if the
Agreement did not contain the particular portion or provision held to be void. The parties
further agree to reform the Agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision.
16. This Agreement constitutes the entire agreement and understanding between the parties
hereto with respect to the subject matter hereof, and any representatives or statements
heretofore made with respect to such subject matter, whether verbal or written, are
merged herein.
17. This Agreement shall be construed in accordance with the laws of the State of Florida
and any remedies of the parties pertaining thereto shall likewise be governed by said
laws.
IN WITNESS WHEREOF, the parties hereto, by and through their duly authorized
officials, have executed this Agreement as of the day and year first above written.
DATED this of 20 .
CITY OF BOYNTON BEACH BANK
City Manager Date Authorized Representative Date
City Attorney Date
Attest/Authenticated:
City Clerk
(Corporate Seal)
A -4
, to the City of Boynton Beach
SerikeS
BankofAmerica
City of Boynton Beach Attachment "C"
Contract for Banking Services RFP No.
Proposal Summary Form
Description Estimated Unit Price Total Charge
Monthly Units
Basic Services:
FDIC Insurance (per thousand) — please 250,000 0.0118 $3.54
note this is a pass through rate and subject to
change
Account Maintenance — per account, per 6 7.50 $45.00
month
Armored Courier Service Not N/A
Applicable
(N /A)
Deposits Credited 94 No Charge No Charge
ACH Deposits Credited 38 No Charge No Charge
Items Paid 5,033 0.075 $377.48
Ach Items Paid 2 0.075 $0.15
Items Deposited Services:
On -US Items 4,162 0.035 $145.67
Clearinghouse 9,419 _ 0.035 $329.67
Florida Fed 4,813 0.05 $240.65
Non Florida 3,300 0.06 $198.00
Cash Services:
Cash Deposit Per $1,00 — Please note Bank 160 0.04 $6.40
of America charges on a per $100 cash
deposited basis — this charge is $0.04 per
$100 cash deposited
—
Branch Cash Services:
Cash Deposit Per $1,000 — Please note Bank 1760 0.04 $70.40
of America charges on a per $100 cash
deposited basis — this charge is $0.04 per
$100 cash deposited
Change Orders 1 2.00 $2.00
Deposit Services:
Items Returned 43 1.00 $43.00
Return Items 73 No Charge No Charge
RFP# 008 - 1410- 04 /CJD Page 58
City of Boynton Beach
= Bank of America
''
Investment Services:
Sweep Investment Service - Please note this 1 50.00 Please note this
charge does not apply with a Public Funds charge does not
Interest on Checking Account apply with a
Public Funds
Interest on
Checking
Account
Reconciliation Services:
Partial Recon - Maintenance 2 20.00 $40.00
Fine Sort — Per Item (Please note the City no 4,732 0.025 $118.30
longer utilizes a Check Sort service, instead
checks are sent back imaged on a CD ROM)
Partial Recon Per Item 4,732 0.045 $212.94
Reconciliation Rejects 50 N/A N/A
Magnetic Tape Output — ARP — (Please note 2 20.00 $40.00
the City does not currently receive a
magnetic tape for output, they receive a
Transmission — the price for transmission
output is $20.00 per transmission).
Transfer Services:
Internal Transfer (Bank of America Direct 4 2.00 $8.00
Account Transfer)
Wire Transfer Services:
Telephone Notification — Please note the City 8 2.00 $16.00
has access to view wire transfers online via
Bank of America Direct, which would
eliminate this charge.
Wire Transfers (Incoming) 4 8.00 $32.00
Wire Transfers (Outgoing) — PC Initiated 4 8.00 $32.00
Electronic Banking:
Statement Reports 23 Please refer to the Additional
Services Page
Accounts on Statement Report 1 Please refer to the Additional
Services Page
Activity Services Rendered:
Accounts on Statement Report 1 Please refer to the Additional
Services Page
RFP# 008 - 1410- 04 /CJD Page 59
illieqievese-tstite City of Boynton Beach
• Services BankofAmerica
Detail Items Stored (Bank of America Direct 40 0.07 $2.80
— Previous Day Detail (5 day storage)
OnLine Stop Payment — Maint. (There is no 4 No Charge No Charge
maintenance charge for accounts to have the
ability to initiate stop payments)
Supplies:
Checks — Treasurer's Account — via Clarke 1,100 No Charge No Charge
American
Checks — Payroll Account — via Clarke 3,400 No Charge No Charge
American
Deposit Slips (3 Part NCR) — via Clarke 94 No Charge No Charge
American
Disposable Tamper — Proof Deposit Bags No Charge No Charge
Endorsement Stamps No Charge No Charge
Direct Deposit Payroll:
ACH Maintenance 1 20.00 $20.00
ACH Items (ACH 2 day credits) 600 0.075 $45.00
ACH Output Transmission 2 10.00 $20.00
ACH item Returned 3.50
Other Activities:
Balance Inquiries No Charge
Research Items No Charge
Microfilm Copies — Per Request 3.00
Photocopies 3.00
Other Service Fees: Please refer to the
additional services page.
Cost for Optional Addtl. Services:
Lockbox Services
Number of Incoming Checks — 11,000 Please refer to the Regulus
Proposal included in the
Attachment section of this
response.
Total Cost of Services: $2,049.00
RFP# 008 - 1410- 04 /CJD Page 60
cry ofBoynton Beach
lonvices BankofAmerica
ADDITIONAL PRICING SCHEDULE
Balance Related Services
Bank of America
Negative Collected Balance Prime +3%
Depository Service
Deposited Items Encoding Charge — please note this charge only
applies to unencoded deposited items 0.00
Deposited Items Rejected (applies to encoded items) 0.25
Stop Payments (Manual) 30.00
Overdrafts/NSFs 30.00
Cashier Checks 6.00
Money Orders 4.00
Cash Processing Services
Currency ordered Per $100 (vault/banking center) 0.09
Change ordered — per roll 0.08
Cash/Non -Cash Correction 3.00
General ACH Services
ACH Blocks and Filters — (per account /per month) 20.00
ACH NOCs reports online via Bank of America Direct
(CARR/CARRS report) — per item 1.00
ACH Reports — Fax 3.00
ACH Reports — Mail 10.00
ACH Per Item (one day debits /credits) 0.11
ACH Per Item (two day debits /credits) 0.075
Account Reconciliation Services
Stale Date Maint.(optional service with Full Recon or Positive Pay) 50.00
Maximum Dollar Amount Maint. (optional service with Full Recon or
Positive Pay) 50.00
Positive Pay — Return other than Fraud 10.00
Positive Pay — Manual Issues 0.50
Check Sort — Monthly Maintenance 15.00
Image Onsite CD ROM — Monthly Maintenance 25.00
Image Onsite — Per Item 0.04
Image Onsite — Per CD Charge 10.00
Bank of America Direct Service
Bank of America Direct Current Day Monthly Maintenance 50.00
Bank of America Direct Previous Day Monthly Maintenance 50.00
RFP# 008- 1410- 04 /CJD Page 61
City of Benton Beach
Bank of America ! �
ADDITIONAL PRICING SCHEDULE
Balance Related Services
Bank of America Direct Current Day and/or Previous Day Detail
Standard (5 day storage) 0.07
Bank of America Direct Previous Day — Extended Storage (25 days
storage) 0.09
Bank of America Direct Per Account Maintenance 10.00
Bank of America Direct Online Bank Statements — per account /per
month 20.00
Bank of America Direct Stop Payment initiated — less than 12 Months
duration 12.00
Bank of America Direct Stop Payment initiated — more than 12
Months duration 20.00
Direct Stop Pay Inquiry 1.00
Direct Paid Item Inquiry 1.00
Direct Paid Item Viewed 0.50
Bank of America Direct — Online Analysis Statements No charge
Bank of America Direct — Sweep Activity Report (please note this
report would not be needed with a Public Funds Interest on Checking) 15.00
Wire Transfer Services
Bank of America Direct Template Storage 1.00
Incoming Book Wire Credit 5.00
Manual Book Transfer 7.50
Manual Wire 15.00
Zero Balance Account
Master Account Monthly Maintenance No Charge
Sub Account Monthly Maintenance No Charge
Safekeeping Services
Deposits/Withdrawals 16.50
Security Pledging/Releasing 20.00
Safekeeping - Disbursement Fees:
- MBS /ABS Paydowns & Other Unique Securities Income Processing 16.50
- Interest Collection/Disbursement for credit to Account 1.00
- Redemptions /Maturities /Called Bonds for Credit to Account 1.00
- Disbursement via Check or Wire 5.00
Account Maintenance — Monthly Fees 5.00
Account Billing Fee — Annual 50.00
Verification Statement 5.00
RFP# 008 - 1410- 04 /CJD Page 62
} to the City of Boynton Beach
SetViCeS
Bank of America „
ADDITIONAL PRICING SCHEDULE
Balance Related Services
Safekeeping - Disbursement Fees: (cont.)
Registration of Securities 20.00
Safekeeping - Asset Maintenance — Monthly Fees:
- Safekeeping of Assets /Per Receipts 0.60
- Par Based Fees: (fees per 1,000)
- Charge for first 1,000,000 par 0.005
- Charge for next 4,000,000 par 0.003
- Charge for next 5,000,000 par 0.002
- Charge for subsequent amount > 10,000,000 par 0.001
Safekeeping - Clearing Services
DTC (Book Entry) Eligible 50.00
FRB (Book Entry) Eligible
MBS /ABS — Other Unique Securities
Physical Securities
Free Movements
Services utilized but not listed on the above schedule of fees will be charged for and appear on
the City's monthly analysis statements. It is the responsibility of the City to review their monthly
analysis statements. Upon review of these statements, the City should contact Bank of America
within 45 days from the day of receipt of the analysis statement so any additional charges can be
reviewed and a mutually agreed upon price can be applied for these services. Additional
information regarding pricing or fees may be obtained from your Bank of America
representative.
The quoted terms, conditions and pricing are firm for 90 days from the date of this proposal.
Prices were established assuming compensating balances, volumes and services remain
consistent with those provided by the City. Bank of America reserve the right to review this RFP
response if it is not accepted within 90 days or if volumes and /or services vary significantly from
those noted in our proposal. Prices in this proposal are guaranteed to stay fixed for three years.
After three years, prices may be adjusted based on the change in the Consumer Price Index —
Urban for the prior calendar year as published by the U.S. Department of Commerce, Division
of Labor.
The bank will require the City to sign the Bank's standard Terms & Conditions for the services
we provide, subject to changes both parties agree upon. Please note the City of Boynton Beach
has a signed Terms and Conditions on file with the Bank as a current client.
RFP# 008 - 1410- 04 /CJD Page 63
to the City of Boyne Beach
Bank of America
PRICING SCHEDULE FOR STATE OF FLORIDA
BANK OF AMERICA CONTRACT
RFP 00 /01- 07,CREDIT CARDS, DEBIT CARDS,
CHARGE CARDS, AND OTHER ELECTRONIC PAYMENTS
BANK OF AMERICA CONTRACT
EFFECTIVE: November 1, 2001 FEE BASIS
Contractor's Fees
Visa, Master Card, Debit Cards
(POS, IVR, INTERNET)
Percentage of Volume 0.07% Dollar Value
Transaction Fee $0 15 Transaction
Debit Cards
Point of Sale $0 40 Transaction
American Express/Discover Fees charged by American
Transaction & Authonzation No Charge Express (2 15 %), and Discover
(1 65 % for card swiped, and 1 85%
Electronic Checks for Internet, are not Inc] of included)
Per Transaction $0.25 Transaction
Point of Sale
Terminal With Printer $20.00 Monthly
With Pin Pad (Extra) $5.00 Monthly
Internet Gateway (CIP)
Set- upCosts $550.00 Internet Location
Monthly Fee $30.00 Internet Location
Transaction Fees $0 21 Transaction
Internet Gateway Verisign Plus fees assessed By
VirtualNet $0.06 Transaction Vensign
Internet Reporting
Monthly Fee $40 00 Location
Transaction Fee $0 03 Transaction
Reports Rio Charge
Chargebacks $10 00 Item
FIXED PRICING
Except for interchange, dues and assessments, the prices will be fixed for the duration of the contract and
any renewals. Pricing and billing will calculated on actual volumes (dollar amount and transactions) for
individual entities
INTERCHANGE, DUES AND ASSESSMENTS
The State expects to receive the best available rate, as most transactions will have the program rate
category for emerging markets, I e CPS Retail 2 for Visa, and Merit 3 for MasterCard with card present(swiped),
and Merit 1 for Internet Additional fees (sucharges) for nonqualified presentments are allowable
All card Association and Interchange fees will be passed directly to the State of Flonda without mark -up,
Because interchange Fees are passed directly to the State of Florida they will receive the benefit of
reverse interchange on reversals and chargebacks (SEE INTERCHANGE SCHEDULES)
PAYMENT OF FEES.
Bank of Amenca will invoice each agency directly for all processing fees on a monthly basis. Fees for
state agencies will not be debited directly from the State or agency account without the approval of
the Treasurer
RFP# 008 - 1410- 04 /CJD Page 64