R04-039RESOLUTION NO. R04-
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING EXECUTION OF TASK
ORDER NO. R04-10-001 IN THE AMOUNT OF $119,700
TO KIMLEY-HORN AND ASSOCIATES, INC, FOR
SCHEMATIC DESIGN PHASE SERVICES FOR WILSON
CENTER, POOL AND PARK; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on January 6, 2004, the City Commission approved funding for
of Wilson Center, refurbishment of Wilson Pool, and improvements to Wilson
and
WHEREAS, both facilities are more than 40 years old, and have become antiquated
do not adequately meet the needs of our community; and
WHEREAS, the new center will become a focal point for the Heart of Boynton
opment area and will host several recreation activities, including summer camp and
school programs, opportunities for community gatherings and classes; and
WHEREAS, the park improvements will complete the master plan of the center and
by relocating and installing new playground equipment, picnic pavilion and access to
Greens Park Greenway/Bikeway; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
CITY OF BOYNTON BEACH, FLORIDA, THAT:
.Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
true and correct and are hereby made a specific pan of this Resolution upon adoption
Section 2. The City Commission of the City of Boynton Beach, Florida does
authorize and direct the approval and execution of Task Order No. R04-10-001 in the
- Change Orders\Kimley Horn - Task Order R04-10~001 Wilson Center.doc
of $119,700 to Kimley-Horn and Associates, Inc., for schematic design phase
gervices for Wilson Center, Pool and Park.
Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this /i/0 day of March, 2004.
iTTEST:
2ity
CITY OF BOYNTON BEACH, FLORIDA
C°mmlssl~~~/
\CA~qESO~Agreements\Task . Change Orders\Kimley Horn - Task Order R04-10-001 Wilson Center. doc
Kimley-Horn
and Associates, Inc.
February24,2004
Mr. Wally Majors
Recreation & Parks Director
City of Boynton Beach
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33425
== VIA FED-EX ==
·
4431 Embarcadero Drive
West Palm Beach, Florida
33407
Re:
Signed Proposal for Schematic Design Phase Services for the
Wilson Center, Pool and Park Complex
Dear Mr. Majors:
I have enclosed the signed proposal for consulting engineering services for improvement
of the Wilson Center and Pool Complex.
Please call if you have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
Vice President
Copy: Michael Spruce
H:\044349007\Contract Proposals\Signed Proposal transmittal.doc
·
TEL 561 845 0665
FAX 561 863 8175
Kimley-Horn
and Associates, Inc.
February 13, 2004
Mr. Wally Majors
Recreation & Parks Director
City of Boynton Beach
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33425
·
4431 Embarcadero Drive
West Palm Beach, Florida
33407
Re:
Proposal for Schematic Design Phase Services for the
Wilson Center, Pool and Park Complex
TASK ORDER ~R0~-10-001
Dear Mr. Majors:
Kimley-Horn and Associates, Inc. (Consultant) is pleased to submit this proposal to the
City of Boynton Beach (City) for consulting engineering services for improvement of the
Wilson Center and Pool Complex.
This proposal addresses scope and fees for professional services associated with this
project.
PROJECT UNDERSTANDING
Our understanding is that the City would like to design and construct a new community
center and upgrade the existing pool facility to better serve the neighboring community
and utilize the Wilson Center complex as a comerstone for the proposed CRA
improvements and the Heart of Boynton improvements. Based on our meetings, there are
five distinct elements for the proposed Wilson Center, Pool and Park Complex facility:
(A) a community recreation center
(B) an updated aquatic facility
(C) a covered basketball pavilion
(D) a playground area with a tot lot, and
(E) an open multi-purpose grassed play field.
All of these elements need to be properly sited and arranged to allow for independent use,
with adequate access, parking, lighting and visibility.
·
TEL 561 845 0665
FAX 561 863 8175
Kimley-Horn
and Associates, Inc.
Mr. Wally Majors, February 13, 2004, Page 2
Proposal for Wilson Center, Pool and Park Complex
The Heart of Boynton schematic design and Wilson Pool Facility reports provided to us
were used as the guidelines for developing the scope outlined below.
SCOPE OF SERVICES
TASK 1 - DATA COMPILATION
The purpose of this task is to compile the available existing data and acquire the necessary
additional data to refine the master plan and design the proposed facility improvements.
The data components include survey, geotechnical investigations, existing permit review,
and record research.
A. Existing Records
The Consultant will review copies of available records and standards provided by the City,
including:
· Existing PBC School District agreements with SFWMD and City
· Wilson Center and Pool building plans.
· Palmetto Greens linear park master plan.
· Existing easements and boundary survey.
· Any available information regarding existing irrigation and lighting.
· Available records for the properties to be acquired for the proposed park complex
expansion.
· Development Review Standards
· City Irrigation Guidance Documents
The Consultant will also obtain copies of other available records, including:
· Existing permits/agreements with SFWMD
· Underground utilities records and existing location information
B. Coordination of Additional Data Requirements
After review of the available records, the Consultant will then conduct a preliminary site
visit with the architect, surveyor, geotechnical engineer and other subconsultants to
determine the additional data needs for this project.
The following additional data requirements are anticipated:
· Survey: The surveyor will conduct field data collection and survey to obtain
pertinent horizontal and vertical information within the project area.
Kimley-Horn
and Associates, Inc.
Mr. Wally Majors, February 13, 2004, Page 3
Proposal for Wilson Center, Pool and Park Complex
The specific purpose topographic survey activities include:
a. Review existing utility and property records provided by the City.
b. Obtain topographic (50' grid) elevations, plus grade breaks.
c. Locate and define limits of above ground features (such as curbs, roads,
retention areas, fences, manholes, storm inlets) and readily identifiable
utilities.
d. Perform tree survey to include location, trunk diameter 3' above ground,
and canopy drip line.
e. Locate underground utilities from utility markings by others.
Geotechnical Coordination: The Consultant will assist the City in outlining the
scope of the geotechnical investigation requirements. The City will obtain the
necessary geotechnical information for this project. It is anticipated that the City's
Geotechnical Engineer will conduct field geotechnical explorations, including soil
borings and soil analyses, to provide recommendations and establish design
criteria for the following:
a. Prepare a foundation recommendation report for the various buildings and
facilities
b. Determine percolation rates for the multi-purpose space and site drainage.
c. Determine foundation preparation requirements for field lighting.
d. Identify compaction requirements for roads and paved areas.
C. Deliverables for Task 1
After completion of this Task, the Consultant will provide three (3) copies of the
following deliverables to the City:
1) Site plan showing existing record information
2) Summary list of all available records reviewed
3) Topographic and Tree Survey Plans
TASK 2 - SCHEMATIC DESIGN
The purpose of this task is to update the concept design plans prepared by others. This
update will be based on the information obtained in the data collection task. A comparison
of the compiled field data versus the existing records will be performed to resolve
conflicts and reach consensus on updating the master plan.
Specific services to be provided under this Task will include:
A. Master Plan Workshops
The Consultant will set up and conduct up to four two-hour workshops with the
designated City staff. The purpose of these workshops will be to review the details of the
existing master plan and determine what modifications, if any, are desired, necessary or
practical.
Kimley-Horn
and Associates, Inc.
Mr. Wally Majors, February 13, 2004, Page 4
Proposal for Wilson Center, Pool and Park Complex
Issues to consider at the workshops will include:
· Resolving conflicts between concept plans and existing information from the data
collection task.
· Identifying issues during implementation and how they affect construction
activities and budgets.
· Reviewing options for the various facilities and classifying them into desired vs.
required improvements.
· Investigating improvements and restrictions related to parking, access, orientation,
footprint, and location of proposed improvements.
· Minimizing community disruption while maximizing use of available space.
· Formalizing the layout of the proposed facilities, including the floor plans and
exterior elevations of the recreation center and pool building improvements.
Master Plan Update
The Consultant will prepare an updated master plan to reflect the input from the
workshops. The plan will show the overall proposed site plan and its corresponding
updated probable construction cost. The plan will include horizontal control, facility
orientation and major features.
Upon completion of the master plan update, the Consultant shall prepare exhibits and
participate in a presentation to the Commission. The purpose of the presentation will be to
review the proposed layout and to outline the estimated costs of the desired elements,
including fees and contingencies, as well as potential options, such as the addition of a
concession stand or stand alone restroom facility near the playground area.
Deliverables for Task 2
After completion of this Task, the Consultant will provide three (3) copies of the
following deliverables to the City:
1) Updated master site plan
2) Updated opinion of probable construction cost, including design fees and
contingencies and schedule
3) Schematic floor plans and elevations of the recreation center to include:
a. First floor plan layout
b. Second floor plan layout
c. Building thru section
d. Exterior Building elevations
e. Life safety plan
4) Schematic aquatic facility plans (based on MPA Study dated Feb. ! 1, 2003):
a. Site plan of aquatic area showing pools and new deck layout
b. Layout design of interactive play pool and play structure
c. Proposed revised floor plan of restroom/locker building
Kimley-Horn
and Associates, Inc.
Mr. Wally Majors, February 13, 2004, Page 5
Proposal for Wilson Center, Pool and Park Complex
CONTRACT REFERENCE
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated November 18, 2003
between the City of Boynton Beach and Kimley-Horn and Associates, Inc. as adopted by
Resolution Number R03-182.
INFORMATION AND SERVICES PROVIDED BY CITY
The following information and services shall be the responsibility of the City:
· The City shall provide the Consultant, in a timely manner, record data and
information related to the Project as necessary for the performance of services
specified herein.
· The City shall review all drawings and other documents presented by Consultant
and render decisions pertaining thereto within reasonable time so as not to delay
the services of Consultant.
· The City will designate representative(s) to serve as point(s) of communication
with the Consultant.
· The City will conduct any necessary hazardous material (asbestos) surveys
associated with the existing buildings.
· The City will acquire all right-of-way, easements and lands needed for the project
· The City will provide access to the site, as needed, for the Consultant's
performance of these services.
LIST OF SERVICES NOT INCLUDED
The following services are not included in this Agreement: · Off-site improvements
· Linear Park Design (extension of Palmetto Greens Master plan)
· Geotechnical services
· Testing services
Kimley-Horn
and Associates, Inc.
Mr. Wally Majors, February 13, 2004, Page 6
Proposal for Wilson Center, Pool and Park Complex
SCHEDULE
The anticipated schedule for the Tasks outlined above is as follows:
TASK DESCRIPTION
ANTICIPATED SCHEDULE
DURATION
TASK 1 - DATA COMPILATION
Review of Existing Records/Coordination with subconsultants ................... 2 weeks
Coordination of Additional Data Requirements ........................................... 2 weeks
Survey ......................................................................................... 4-6 weeks
Production of Deliverables for Task I ......................................................... 2 weeks
TASK 2 - SCHEMATIC DESIGN
Master plan Update Workshops (4) .................................................. 2 weeks (each)
Production of Deliverables for Task 2 .......................................................... 4weeks
City and Review ........................................................................................... 2 weeks
Presentation to Commission ........................................................ To Be Determined
ADDITIONAL SERVICES
We are available to provide, as requested and authorized by you, additional services that
require analyses or design beyond those described and included above.
Any services not specifically provided for in the above scope, as well as any changes in
the scope you request, will be considered additional services and will be performed at our
then current hourly rates as we agree prior to their performance.
Additional services we can provide in future design tasks include, but are not limited to,
the following:
· Permitting assistance
· Additional Meetings beyond those itemized in the scope
· Additional survey services such as:
o Title searches
o Boundary surveys
o Location of off-site utilities and structures
· Traffic Planning, Signal Design and Analysis
· Environmental engineering
· Design of off-site improvements
· Engineering Design of proposed park improvements
· Bid and Construction Phase Assistance Services
Kimley-Horn
and Associates, Inc.
Mr. Wally Majors, February 13, 2004, Page 7
Proposal for Wilson Center, Pool and Park Complex
COMPENSATION
A summary of proposed not-to-exceed budgets for each of the tasks described
above is included in the table below.
The fee for future design, bid and construction phase tasks will be included in the
estimated cost summary provided as pan of the deliverables for Task 2.
We therefore request that the City approve compensation for Tasks 1 and 2 as
shown below.
BUDGET / COMPENSATION TABLE
FACILITY Task 1 Task 2
Data Collection $21,700
Site
Improvements
- Utilities
- Drainage $31,800
- Grading
- Parking
Recreation
Center $37,000
Aquatic Facility $26,000
Covered
Basketball $3,200
TOTAL BY
TASK $21,700 $98,000
Kimley-Horn
and Associates, Inc.
Mr. Wally Majors, February 13, 2004, Page 8
Proposal for Wilson Center, Pool and Park Complex
CLOSURE
If you concur in all the foregoing and wish to direct us to proceed with the services, please
have authorized persons execute a Task Order referencing this proposal. Fees and times
stated in this Agreement are valid for sixty (60) days after the date of this letter.
We appreciate the opportunity to provide these services to you. Please contact Angelina
Fairchild at (561) 840-0249 or Michael Spruce at (561) 840-0852 if you have any
questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
By: David R Bardt, P.E.
Vice President
Ang ie~na G. Fairchild, P.E.
Vice President
H:\General\SpmceWlarkefing\Wilson Park\Wilson Center Pool and Park Proposal (SCHEMATIC DESIGN).doc
DATED this /~ day of
,2004.
CITY OF BOYNTON BEACH
Kurt ressner, City Manager
Kimley-Hom and Associates, Inc.
Attest/Authenticated:
City Clerk -d~)~.'~t ~..~
Title
(Corporate Seal)
Approved as to Form:
Of-~fi~-of the~City Attorney
II