R04-0401
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RESOLUTION NO. R04- 0 ~dO
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORDA, AUTHORIZING EXECUTION OF TASK
ORDER NO. R04-05-05, FOR ARCHITECTURAL AND
ENGINEERING SERVICES FOR DESIGN AND
CONSTRUCTION ADMINSTRATION OF BOAT CLUB
PARK BUILDING RESTROOM IMPROVMENTS, IN THE
AMOUNT OF $13,900, TO CH2M HILL; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, this ,project was approved as part of the fiscal year 2003-2004 Capital
Budget; and
WHEREAS, the City Commission, upon staff's recommendation, has deemed it
and in the best interests of the public to approve Task Order No. R04-5-05 with
for Architectural and Engineering services for the design and construction
>n for Boat Club Park in the amount of $13,900.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
true and correct and are hereby made a specific part of this Resolution upon adoption
Section 2. The City Commission of the City of Boynton Beach, Florida does
authorize and direct the approval and execution of Task Order No. R04-5-05 with
CH2MHILL for architectural and engineering services in the amount of $13,900.
Section 3. This Resolution shall become effective immediately upon passage.
l:~CA\RESO~Agreements\Task - Change Orders\CH2M Hill U04-5-05.doc
CH2MHILL
CH2M HILL
One Harvard Circle
West Palm Beach, FL 33409-1923
Tel 561.515.6500
Fax 561.515.6502
Task Order No. 04-05-05
Reference No. RFP No. 065-2821-051CJD
Architectural and Engineering Services for Design and Construction
Administration for Boynton Beach Boat Club Park, Coast Guard
Auxiliary Building Restroom Improvements
A. Project Description:
The City of Boynton Beach has funded and approved Improvements to the Boynton Beach Boat
Club Park, Coast Guard Auxiliary Building Restroom to upgrade them to ADA Compliance.
B. Scope of Services
At the request of the City, CH2M HILL is to provide Architectural and Engineering pre-design,
construction documents, bidding assistance and construction administration services for the Boat
Club Park, Coast Guard Auxiliary Building Restroom.
Task I - Pre-Design Services
A. Geotechnical Services (Provided by City) $ 0
B. Site Survey $ 0
C. Programming:
C.1. Based on interviews with appropriate City and
Staff, prepare a building space
program indicating required assigned and
support spaces for the building. $ 500
C.2 Concept drawings and meetings. Provide concept
site plan and building sketches; and prepare for and
attend one (1) review meeting with City. $ 500
Expenses: Programming submission to include six (6) sets of Program
Requirements, black line concept Site Plan and Building Sketches and
Conceptual S.F. Cost Estimate $ 200
TOTAL TASK 1 LUMP SUM
$1,200
DDAVIS/PROPOSAUBOYNTON BCH BOAT CLUB PARK, COAST GUARD AUXILIARY BDG_2-11~4
Task 2-TRC Submittal (NIC)
$ 0
Task 3 - Construction Documents
Based on an approved design development,
final drawings, specifications, cost estimate, interior room
finish material selection and equipment schedule will be
prepared. All architectural and engineering systems in
Attachment A will be finalized and submitted to building
department and engineering. Up to two meetings with
City Staff will be held to review, and finalize the construction
documents.
$ 5,000
Expenses: Three permit sets of construction documents and
signed and sealed will be submitted. $ 200
TOTAL TASK 3 LUMP SUM
$ 5,200
Task 4 - Bid Phase Services
Based on the "Standard Procedures and Functions for Consultants, Procurement Services, and the
Project Management Team,' (provided by the City) the following services will be provided under
Task 4:
Prepare and Distribute Design Documents to Project Manager, Procurement Department and City
Clerk - Three sets of the contract and technical specifications will be prepared, bound, and
distributed to the appropriate groups within the City.
Distribute Plans to Interested Contractors and Maintain Plan Holders List - CH2M HILL will copy
the contract documents and have them available for sale to interested contractors. The cost for
reproduction will be borne by the contractors through the sale price (to be determined).
CH2M HILL will maintain a list of all plan holders that have purchased plans through the West
Palm Beach, Florida, office. This information will sent to the City's procurement office on a weekly
basis.
Answer Technical Questions from Contractors - CH2M HILL will provide general answers to
contractors regarding this project. Answers will be in the form of verbal communication and will be
general in nature. If questions arise that identify inconsistencies or omissions, CH2M HILL will
contact Procurement Services to assist with the preparation of an addendum. CH2M HILL will
prepare the technical response. The City's Procurement Services department will be responsible for
issuing technical clarifications and addenda.
Conduct Pre-Bid Meeting- CH2M HILL's project manager will conduct the pre-bid meeting with
the assistance of the City's Project Manager. CH2M HILL will provide answers to technical
questions that arise. The meeting will be conducted at a time and location selected and coordinated
by the City's Project Manager. CH2M HILL will maintain a contractor's sign-in sheet and will
prepare meeting minutes.
DDAVlS/PROPOSALABOYNTON BCH BOAT CLUB PARK SOW_2-11-04.DOC 2
Attend Bid Opening Meeting - CH2M HILL's project manager will attend the bid-opening. It is
assumed that the City's Procurement Office will conduct the meeting and that meeting minutes will
not be prepared.
Assist With Bid Evaluation - CH2M HILL will tabulate the bids and prepare a summary table for the
City that identifies bid item, unit prices, and any assumptions provided by contractor. The bid
summary will also include the Engineer's estimate of probable construction cost on a unit price
basis. CH2M HILL will review the references and background of the apparent low bidder. A letter
summarizing the bid tabulation and the results of the reference check will then be submitted to the
City. If the City rejects the apparent low bidder, CH2M HILL will conduct a reference review on
additional bidders.
TOTAL TASK 4 LUMP SUM $ 2,000
Task 5 - Construction Administration
The City requested we provide full construction administration for the duration of the construction.
It is understood that the fees presented in this proposal Attachment A are estimates and are not
guaranteed and are dependent upon City involvement authorization by the City. Specific tasks will
include the following:
Prepare for and conduct a pre-construction conference. Prepare and distribute the meeting
minutes.
· Review shop drawings and other construction related submittals.
· Attend weekly construction project meetings.
· Assist the City with the evaluation of request for payment by the Contractor.
· Assist in the technical interpretations of the contract documents, and the evaluation of requested
deviations from the approved design or specifications.
· Evaluate any required design changes, and if requested, assist the City in preparing the required
design changes and drawings.
· Assist in negotiating the scope and cost of necessary change orders.
· Perform a substantial completion inspection of the project areas and assist in the preparation of a
final "punch list" for project close-out.
· Assist the City with the evaluation of requests for payment by the Contractor.
· Perform a final inspection.
TOTAL TASK 5 LUMP SUM $ 4,000
Task 6 - Post Construction Services
Provide record CADD drawings (electronic file) based upon contractor's marked up
Changes and provide one (1) year warranty walk thru.
TOTAL TASKS 6 LUMP SUM
C. Assumptions
· No TRC Submittal.
· No Structural Analysis Included.
· No off site work included.
· Three month construction.
· No Up Grade to the existing building included.
$ 8OO
DDAVlS/PROPOSAIABOYNTON BGH BOAT CLUB PARK SOW_2-11-O4.DOC 3
O. Contract Reference
This Task Order shall be performed under the terms and conditions described within the Agreement
for General Engineering Consulting Services dated November 2003, between the City of Boynton
Beach and CH2M HILL, Inc.
E. Compensation
Compensation by the CITY to the CONSULTANT for this Task Order will be on a Lump Sum basis
in accordance with the above mentioned Agreement. The estimated compensation for the services
described in this Task Order is $13,900 as shown in Table 1.
TABLE 1
Senior Center Phase III
Labor Labor Cost Expense Cost Total
Hours
Task 1 - Pre-Design Services $1,000 $200 $1,200
Task 2 - TRC Submittal (NIC) 0 0 0
Task 3 - Construction $5,000 $200 $5,200
Documents
Task 4 - Bid Phase $2,000 $400 $2,400
Task 5 - Construction $4,000 $200 $4,200
Administration
Task 6 - Post Construction $800 $100 $900
Services
$12,800 $1,100 $13,900
TOTAL
F. Schedule
The CONSULTANT will commence Professional Services upon receipt of written authorization and
will complete the work according to the table below.
Task 1 - 3 - Design Modifications Days For Design after Notice to Proceed
Task 4 - Bid Phase Services 45 Days Bidding and 30 Days for Award
Task 5 - Construction Administration 3 Months construction
A tentative schedule will be developed within tasks / services once a Notice To Proceed for Design
has been issued and City review commission and procurement dates have been established.
DDAVIS/PROPOSALABOYNTON BCH BOAT CLUB PARK S0W_2-11-04, DOC 4
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By:
Kurt Bressner, City Manager
Dated thisg~_~_ day of IY~C,V~ ,2004.
SUBMITTED BY:
CH2M HILL, INC.
By:
Alan Bollinger ~o
Project Delivery Director
Dated this a-z~ day of .o~.-,~ ,2004
ODAVISJPROPOSALABOYNTON BCH BOAT CLUB PARK SOW._2-11-04.DOC 5
ATTACHMENT A
Boynton Beach Boat Club Park, Coast Guard Auxiliary Building Rest-room
Boynton Beach Project No
Scope of Services/Estimated Drawings
(Schematic Design through Construction Documents)
Discipline
Est. # of Sheets
T-1
Sheet Title
Title, Index, Location Map
Site Survey
Civil
Landscape/Irrigation
Architecture
A-lA
A-2.1
A-2.2
A-3.1
Site Plans & Details
Floor Plan & Schedule
Interior Elevations & Equipment
Exterior Elevations & Sections
Structural S-2.1
S-3.2
Mechanical
Foundation, and Floor Framing Plan
Sections & Detail
HVAC Floor Plan & Details
Plumbing P2.1
Plumbing Floor Plan & Details
Fire Protection
Electrical
E2.1
Lighting Plan, Power Plan & Details
DDAVIS/PROPOSAI-ABOYNTON BCH BOAT CLUB PARK SOW_2-11-04.DOC 6
PASSED AND ADOPTED this
. day of March, 2004.
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25 -~ity Clerk--q'x3~e~ t~ .~.~(
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I S:\CA\RESOXAgreement$\Task - Change Orders\CH2M Hill U04-5-05.doc