R04-0531
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RESOLUTION NO. R04- ~{5 3
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING EXECUTION OF THE
PROPOSAL FROM POST, BUCKLEY, SCHUH &
JERNIGAN, INC., IN THE AMOUNT OF $16,655 TO
PREPARE A CONDITION ASSESSMENT REPORT OF
THE WOMAN' S CLUB; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on May 7, 2002, the Commission approved the recommendation f staff
to enter into negotiations with the Woman's Club, toward developing a long-range lease
agreement that will allow the City to manage and operate the building; and
WHEREAS, prior to ratifying the agreement, a condition assessment of the building
is necessary and (PBS&J) is currently under contract with the City to provide General
Consulting and Engineering Services, and have staff with expertise in the field of
architectural and historic preservation; and
WHEREAS, the City Commission deems it appropriate and in the best interests of
the citizens and residents of the City to accept the proposal from Post, Buckley, Schuh &
Jernigan, Inc., to prepare a condition assessment report of the Woman's Club;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does
hereby authorize and direct the approval and execution of the proposal from Post, Buckley,
Schuh & Jernigan, Inc., in the amount of $16,655 to prepare a condition assessment report of
S:\CA\RESO',Agreements~Task - Change Orders\PBS&J Proposal - Woman's Club Assessment.doc
1 the Woman's Club.
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Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this -7 day of April, 2004.
CITY OF BOYNTON BEACH, FLORIDA
~ayor /
Vice lVl~ayor
Com~ssio~r
ATTEST:
Oit.~y/Clerk
S:\CA\RESO\Agreements\Task - Change Orders\PBS&J Proposal - Woman's Club Assessment.doc
An employee-owned company
January24,2004
Mr. Wally Majors, Director
Recreation & Parks Department
City of Boynton Beach, Florida
P.O. Box 310
Boynton Beach, FL 33425-0310
RE:
Professional Engineering Services for
Condition Assessment of Boynton Beach Women's Club
Fee Proposal
Dear Mr. Majors:
PBS&J proposes to prepare a CondiUon Assessment Report of the Boynton Beach Women's
Club located at 1010 South Federal Highway to aid the City in their decision to accept
responsibility for operation and maintenance of the building. Our understanding is that the
building was designed byAddison Mizner and was constructed in 1925. The 16,000-SF, two
story building sits on a 1.04.acre lot and is listed on the National Register of Histodc Places.
Our report will assess the condition of the architectural, structural, mechanical, electrical, and
plumbing systems. A limited environmental assessment will also be conducted to include the
presence of asbestos, lead, and mold. We can also provide a Phase I Environmental Site
Assessment if desired. Furthermore, we will consider the histodc preservation needs of the
facility.
These services will be provided through our General Consulting and Engineering Services
Contract with the City. PBS&J will manage the work of our staff and our consultants. We will
enlist the services of MACTEC Engineering and Consulting for the assessment of the building
systems and the environmental issues. PBS&J's historic preservation architect, Rebecca
Spain Schwar-z, will inspect the building and make recommendations on the historic
presen/ation needs. PBS&J will compile the final assessment report and present it to the City.
Attached is a copy of MACTEC's proposed scope of work which more fully describes the
conditions and limits of the assessment. I am also including a resume for Rebecca Schwarz
for your review.
Pdor to proceeding with the assessment we will need the following information:
1. Legal description of the property
2. Street address of the property and names and phone numbers of on-site individuals
whom we should contact to schedule the fieldwork. A site location map would also be
2001 Northwest ]07th Avenue, Miami, Florida 33172-2507 · Telephone (305) 592-7275 o www.pbsj.c0m
Boynton Beach Women's Club
Janua~ 24,2004
Page 2
helpful.
A letter of introduction from you explaining why PBS&J and MACTEC will be on site,
and giving a name and telephone number whom the on site individuals should contact if
they should have questions. This letter should also state that PBS&J and MACTEC are
authorized to review any available building plans while we are on site.
BASIS OF FEE:
Description Hours R.at..e Total
Principal 2 $190/Hr.. $380.00
Project Ma.n. ager 3,,2 $100/Hr. $3,200.00
Historic Preservation Architect 40 $110/Hr. $4,400.00
Cledcal .... 8 $50/Hr. J $4.00.00
I~ACTEC (,excluding Task 3) I.. $7,775.00
Expenses ... $500.00
Total ~ 16,655.00
The above fee does not include the Task 3, Phase I Environmental Site Assessment described
in MACTEC's proposal. If the City should desire this work to be done, the fee would be an
additional $2,900.00 for MACTEC and $300.00 for PBS&J. Based on the understanding that
the building has occupied the site since 1925 and that the City should already be aware of any
site environmental issues in the area, we don't believe that this investigation is needed.
If this proposal is acceptable, please prepare a Work Order so that we can schedule the work.
It will take approximately three weeks for the assessment and initial reports to be prepared
with another two weeks needed finalize everything and submit to the City. If you have any
questions, please let me know.
William M. Brown AIA
Director of Architecture - South Flodda
JAN 16 ~ 17:29 FR L~W COMPanIES JB5 8~6 1799 TO 3055948616 P.02/13
MACTEC
Mr. Bill Brown
200/Nerthw~t I{YF' Avm~
M'j~m~; l~l~'i~ 33171-250'/
~ 305.5414752
P~: 305-5~,4616
MACT]~C ~C ~ l~.. FROI/~04MIAM Tl~k 31
~ ! ~Emtf~m~l Sff~ A~g~mmt M l~l$,gtJ fa~ ~e B'a~Ming ioanted at 101 ~ FeStal
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'JAN 1G ~B04 17:30 FR LAW COllIES 305 8L~G 1799 TO 3055948616 P.83/13
SCOl~ OF ~ERVlCE~
T,&s~ ~ - PI~O~ CO~ON ~
Th~ basic elm~nts of our fiehl.Mocedu~ will t~ e~ follows:
trained ~ . We uudmm~ 'that you will mak~ nn:esn~ ~ to
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JAN 1G 21~4 17:51 PR LAW COMPANIES ~5 E~ 1799 TO ~55948G1G P.04/15
Proposal Ho. PROPO4MIAM Task 3/
Inforum~on N~'Frem ~
T~ ~- l's-m'd, A~ Serv~
JAN 16 L;:~//~4 17:31 FI~ LAW C~£S 305 826 ~799 TO 305594~1G P.05~13
Pmpor~ No. PR OPO4MI/IM Tm~ $1
h om- muwey, whu~ ~. This ~ is not ~ m comply with 1h~ EPA's Nnfieml
nnd Heslth.~,__~,~tfrmion's (OSHA's) CoesUuction SUndard f,~ Asbestm. ~ F.,&C will
collect mid nnalym ~ M 10 smnples for tlxis effort
visml ~ of tho a~miMo arum of the ~
~ m'~m tht lurm fmspect mstariah (tho mare-his ~tmay
u.s...nep~,nn~.t of mu~hg..~ ufl,e~ ~ On,'~) ~- ~A t,d Xx, int ,~dd~ or
zegulatimm.. We mr,ey will ~ iimbd to s t~,md of ]O hnsd Pelnt bulk somplee Pa' dm
2004 17:32 FR LAW COMPANIES ~ 826 1799 TO 3055948616 P. B6/13
~oyn~on Bem~ ~onu~n '~ Club, 1 ~1 ..~2.df F~n21Hi~fMr,/, ~ B~:~
M,~ CT~¢ F~,ine~'~g ~ ¢os,~drb~g, 1nc.
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inaccessible ~ tiM: intcrio~ of wall Gavitiu. m~L th~ intuio~ of ItVAC sy~nns oT t~h4~
c. mutmtd u a compt'r..huuiv~ mold at~annent.
simutficant .water imrusi~ sources at the fm~t~/nd vistbb suspect mold sromb m ,accu~le
~ wi~n the ~flity.
TAb'~ 3 - I~iASK l ENVlRO~~~ ASSZSSMKh~
A.v~h~. 'put nnd~' p'ttnt ownm..a~.' .~ .= anntt, app'qxh~ .of
We requm tlmnt m mb plau. be prm,14md, to U pml0r m our mb vlmtL We!.
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JAN 16 2004 17:lZ2 FR LF~ COMPANIES 305 8~ 1799 TO 30559~8616 P.07/13
We will review other selected, readily av~_._'~c bac, ksnmnd end hisan'k~
~it~ datin~ .'o~ to at kmt 1940. W~ will also tmiow ',his ~ fei
ropom of ~.vio~ ~nvit~uneml ~ ~ f~ tt~ ~. Wo
OTm~ AVAILAB].~ 81~VIC~8
JAN 16 2004 17:33 FR LRW COMPANIES 3~5 826 1799 TO 3855948616 P.BS/13
t,t~c, rzc ~ emi c. oAmt~.
Proposal
T, IiO]IO~D ~
T~k t l'ropm~y COndmon
Lump Sum ...................................................................................................................
Tuk.2 IJmitmi AsbeM~ ].,nd Pahtt and Smpect Mold
Lump Su~x ........................................................ : .......................................................
Our f~e includ~ two rg~ort ~pirs for each Tull Slmuld you want to include tl~ 'draft rq~t*.
rvvi~ prom~ tho MdiliaM cmt b $5001~ T~k. If you .~tect the o~ for m to pmm~ a'
3AN 16 ~4 17:34 FR LF~ COM~IES 30S @56 1799 TO 3~55~1C P.~c3/13
Propas~ No. P~OPO4MIAM Tas~ .~1
AUTHOBIZ~TION
To av~pt this proposal, plcase sign md return a copy of ~ auached ProposaVWat~ ~
81z~(PW'AS). (Our fax uumb~ is 305426-1799). This~withtl~T=mamd~
Sinoerely,
1V/~CT~C F.,NO~ AND CONStrL'/I~C., INC.
~ .Addmm~ (2)
~ (l)
17:54 FR LAW COMPANIES 2~35 8~ 1799 'FO ~5~16
~1~ F~ Nu~
P. 11~/13
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1 of 4
JAN 16 2B{34 17:35 FR LAW COMPANIES 385 826 1799 TO 31355948~16 P.11/13
Pfopu~d No. PROPO~MIAM - TASK ) 1
L3a~M shJl be scttlcd in amandm~ with the ArHtntion P, abs which ut nmst appllcabk to ~hc Services md ~ ~.~ ~ of ~ ~L ~
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u~hvUni~lSm~s ~nA~.g.U.S.C. j I c~svq, andslmll Im udmMas ah asdbinins~dsnmtt. Thopla~ofbmbitmfinnsimll be Arima,
there is a dsk that (0 cez~h past ~md Pruent ~qMi#ous, 6~d,t md o~bcrwh~ might mt I~ d~nclM and r'~l by MA~ ~ Cn~ ~of
oc~ L, wn ifth~ Sm~c~ are gedbn~ in mo:ordm~ vtitb dm Sumdard ~(~m. Such cmud~mm ~ but ur~ out linear t~, die pnmm~ of UST's ~m ma~
n~nn~ or,ha Servi~ snd/ot limiml vim"m'lity m- ~~, are ao~ re~ obeervible m the tim~ a 1~9 is p.rfomut (X.II~F undmm]ds t~t aPCS is
no~ ~ by a lbermn who posssssu a Sm~ng knowJ~ of nud~ Inn-M~ sy~sms, bM hs not a s~ tu any' on8 ~ ~ Lf CLI]~'T
for nn~ ~.~-. ~ Lhh3~ f~r a mm:[ifim wl~h nd~ nddidmd ~ mif~ lm~ dmmd. CLIBNT qn~s tlmt ~ is not .- insure, re. pmuaor o£th~
ptuperty ~ is th~ ntbject of~e Scan~,as or lt~ wdue dn~f.
DAMAGES A,qD LIMITA'flOtM OF LIAMIJTY. THE INCLUSiO~I OF A LIMITATION Of IJAmi,tTY I'ROVLSi~ IN THIS AGJIZEMI3qT
~ lrOIt ~ CA~ (JO' AL'TIOH POJl BODILY INJURY (INCLUDING DI~T~ A3fl}/OR ~ I)AMAGK ~tSUL'fLMG
kl~ ~ATE SUM~ INCLUSIVE olr AMOUNTS PAID TO S~::I~qDA~tY CLIENTS, ur ANY, TO ~ WOJIK lttOI)l~T lB IqIONrlDF, D
NI)K~t A ~41)ARy ~ AGRKKMlh'T WITH MAC1T, C AHD TO ANY OTHER TIIIRD P~tTIKS, llqCLUDING &~S* Fl3tS
ND .~v.v_ ~ LITIGATION COSTB AND ~ IF .qa'~fl~, ~ll~'~ ~ Kq O~LIGA'I~D 'fO PAY, olr ~j2s,000 ~ TI~ TOTAL
,~ND TI~ AC~4~I~GATE LIMITATION OF ~ CX)NTAIXi~ BRIE~J~
YHE DKTgitI~TIO~ OF DAMAC~ FOR WHi~II MACTE~ MAY BJ~ L/ABLE IS S~ FORTH ZMMEDLkTF. L¥ ItKLOW, BLr'T m NO
h b .vent ~at M~k.~'l~ ~ils m. p.rfum in ac~nmianm wi~b tl~ Smndant of Cart whieh is applim~le m b ~ ~ ~ ~ ~ ~ ~ ~
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CX.IBNT in an srms lmSth dispmiikm of suda pmpmy; ~ ~. b' da: mint ~nt MAL"I3~ bss perrnr'~ m ~ JU*j01110n or Qad qjpltmMe Stmslmi
~'(~[re ud the pn,pmty er pmdondm'u~fiimt b mbJm lo dm deficient ~ m, amt be ~ b a tufoed~ ~ ~ mb~ ~ m b ~
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pmmsnn~.
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2 of 4
~mmommbly ~J~ md/or wJ~ch Jnmm b risk hvolwd im ~m pmdarmmm d I~ ~ upm Bo6om lo CLIR~T. MA~3~., jn b ~
3 o[4
JAN 16 2084 17:37 FR LAW COMPANIES ~05 826 1799 TO F~559~8616 P.l~13
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