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A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING EXECUTION OF TASK
ORDER NO. R04-5-04, FOR ARCHITECTURAL AND
ENGINEERING SERVICES FOR DESIGN AND
CONSTRUCTION ADMINSTRATION OF THE SENIOR
CENTER PHASE III, IN THE AMOUNT OF $81,366, TO
CH2M HILL; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, on January 6, 2004, the City Commission approved funding for Phase
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WHEREAS, the City Commission, upon staff's recommendation, has deemed it
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appropriate and in the best interests of the public to approve Task Order No. R04-5-05 with
CH2MHILL for Architectural and Engineering services for the design and construction
administration of the Senior Center Phase III, in the amount of $81,366.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does
hereby authorize and direct the approval and execution of Task Order No. R04-5-04 with
CH2MHILL for architectural and engineering services in the amount of $81,366.
Section 3. This Resolution shall become effective immediately upon passage.
SSCA\RESO~Agreements\Task - Change Orders\CH2M Hill U04-5-04.doc
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PASSED AND ADOPTED this
__ day of Mtn,4 ,2004.
!
ATTEST:
lerk
CITY OF BOYNTON BEACH, FLORIDA
S:\CA\RESO~Agreements\Task - Change Orders\CH2M Hill U04-5-04.doc
CH2MHILL
One Harvard Circle
West Palm Beach, FL 33409-1923
Tel 561.515.6500
Fax 561.515.6502
Task Order No. 04-05-04
Reference No. RFP No. 065-2821-031CJD
Architectural and Engineering Services for Design and Construction
Administration for Boynton Beach Senior Center Phase III-
Renovation and Addition
A. Project Description:
The City of Boynton Beach has funded and approved Phase III Improvements to the Boynton Beach
Senior Center Phase III - Renovation and Addition
B. Scope of Services
At the request of the City, CH2M HILL is to provide Architectural and Engineering pre-design,
Minor Technical Review Committee (TRC) submittal, construction documents, bidding assistance
and construction administration services for the Phase III Senior Center Renovation and Addition.
Task 1 - Pre-Design Services
A. Geotechnical Services (Provided by City) $ 0
B. Site Survey
C. Programm/n' g:
C.1. Based on interviews with appropriate City and
Senior Center Staff, prepare a building space
program indicating required assigned and
support spaces for the building. $ 1,000
C.2 Concept drawings and meetings. Provide concept
site plan and building sketches; and prepare for and
attend one (1) review meeting with City. $ Z000
Expenses: Programming submission to include six (6) sets of Program
Requirements, black line concept Site Plan and Building Sketches and
Conceptual S.F. Cost Estimate $ 700
TOTAL TASK 1 LUMP SUM
$ 3,700
DDAVIS10/PROPOSAUBOYNTON BCH SR CTR SOW_1-23-04
Task 2-Minor TRC Submittal
Based on approved pre-design services provide further developed
floor plan, exterior elevation drawings color elevation and
preliminary construction cost estimates.
One meeting with City personnel will be held to review the
Minor TRC Submittal.
$ 5,500
Colored Elevations
$ 1,500
TOTAL TASK 2 LUMP SUM
Task 3 - Construction Documents
Based on an approved design development, and Minor
TRC submittal, final drawings, specifications, cost estimate,
interior room finish material selection and equipment schedule
will be prepared. All architectural and engineering systems in
Attachment B will be finalized and submitted to building
department and engineering. Up to three meetings with
City Staff will be held to review, and finalize the construction
documents.
$ 19,500
Expenses: Four permit sets of construction documents and
one set of engineering documents, signed and sealed
will be submitted. $ 600
TOTAL TASK 3 LUMP SUM
$ 7,ooo
20,100
Task 4 - Bid Phase Services
Based on the "Standard Procedures and Functions for Consultants, Procurement Services, and the
Project Management Team," (provided by the City) the following services will be provided under
Task 4:
Prepare and Distribute Design Documents to Project'Manager, Procurement Department and City
Clerk - Three sets of the contract and technical specifications will be prepared, bound, and
distributed to the appropriate groups within the City.
Distribute Plans to Interested Contractors and Maintain Plan Holders List - CH2M HILL will copy
the contract docttments and have them available for sale to interested contractors. The cost for
reproduction will be borne by the contractors through the sale price (to be determined).
CH2M HILL will maintain a list of all plan holders that have purchased plans through the West
Palm Beach, Florida, office. This information will sent to the City's procurement office on a weekly
basis.
DDAVISl0/PROPOSAL~OYNTON BCH SR. CTR SOW_l-23-04. DOC 2
Answer Technical Questions from Contractors - CH2M HILL will provide general answers to
contractors regarding this project. Answers will be in the form of verbal communication and will be
general in nature. If questions arise that identify inconsistencies or omissions, CH2M HILL will
contact Procurement Services to assist with the preparation of an addendum. CH2M HILL will
prepare the technical response. The City's Procurement Services department will be responsible for
issuing technical clarifications and addenda.
Conduct Pre-Bid Meeting- CH2M HILL's project manager will conduct the pre-bid meeting with
the assistance of the City's Project Manager. CH2M HILL will provide answers to technical
questions that arise. The meeting will be conducted at a time and location selected and coordinated
by the City's Project Manager. CH2M HILL will maintain a contractor's sign-in sheet and will
prepare meeting minutes.
Attend Bid Opening Meeting - CH2M HILL's project manager will attend the bid-opening. It is
assumed that the City's Procurement Office will conduct the meeting and that meeting minutes will
not be prepared.
Assist With Bid Evaluation - CH2M HILL will tabulate the bids and prepare a summary table for the
City that identifies bid item, unit prices, and any assumptions provided by contractor. The bid
summary will also include the Engineer's estimate of probable construction cost on a unit price
basis. CH2M HILL will review the references and background of the apparent low bidder. A letter
summarizing the bid tabulation and the results of the reference check will then be submitted to the
City. If the City rejects the apparent low bidder, CH2M HILL will conduct a reference review on
additional bidders.
TOTAL TASK 4 LUMP SUM
$ 5,200
Task 5 - Construction Administration
The City requested we provide full construction administration for the duration of the construction.
It is understood that the fees presented in this proposal Attachment A are estimates and are not
guaranteed and are dependent upon City involvement authorization by the City. Specific tasks will
include the following:
· Prepare for and conduct a pre-construction conference. Prepare and distribute the meeting
minutes.
· Review shop drawings and other construction related submittals.
· Attend weekly construction project meetings.
· Assist the City with the evaluation of request for payment by the Contractor.
· Assist in the technical interpretations of the contract documents, and the evaluation of requested
deviations from the approved design or specifications.
· Evaluate any required design changes, and if requested, assist the City in preparing the required
design changes and drawings.
· Assist in negotiating the scope and cost of necessary change orders.
· Perform a substantial completion inspection of the project areas and assist in the preparation of a
final "punch list" for project close-out.
· Assist the City with the evaluation of requests for payment by the Contractor.
· Perform a final inspection.
DDAVIS10/PROPOSAL~OYNTON BCH SR. CTR SOW_1-23-04.DOC 3
Perform a one (1) year walk-thru.
TOTAL TASK 5 LUMP SUM
$40,396
Task 6- Post Construction Services
Provide record CADD drawings (electronic file) based upon contractor's marked up
Changes and provide one (1) year warranty walk thru.
TOTAL TASKS 6 LUMP SUM
C. Assumptions
· City will provide Geotechnical Services.
· No Traffic Study included.
· No off site work included.
· No data, telephone, cable TV, fiber optics and security design included
(conduit and pull strings to communication room included).
· Six month construction.
$ 4,970
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the Agreement
for General Engineering Consulting Services dated November 2003, between the City of Boynton
Beach and CH2M HILL, Inc.
E. Compensation
Compensation by the CITY to the CONSULTANT for this Task Order will be on a Lump Sum basis
in accordance with the above mentioned Agreement. The estimated compensation for the services
described in this Task Order is $104,221 as shown in Table 1.
DDAVISIO/PROPOSAL\BOYNTON BCH SR. CTR SOW_l-23-O4. DOC 4
TABLE 1
Senior Center Phase III
Labor Cost Expense Cost Total
Task 1 - Pre-Design Services $3,700 $3,700
Task 2 - Minor TRC Submittal $5,500 $1,500 $7,000
Task 3 - Construction $19,500 $600 $20,100
Documents
Task 4 - Bid Phase $4,000 $1,200 $5,200
Task 5 - Construction $37,396 $3,000 $40,396
Administration
Task 6 - Post Construction $4,670 $300 $4,970
Services
$71,066 $10,300 $81,366
TOTAL
F. Schedule
The CONSULTANT will commence Professional Services upon receipt of written authorization and
will complete the work according to the table below.
Task 1 - 3 - Design Modifications
Task 4 - Bid Phase Services
90 Days for Design after Notice to Proceed
and 90 Days for TRC/P&Z approvals.
30 Days Bidding and 30 Days for Award
Task 5 - Construction Administration 6 Months construction
A tentative schedule will be developed within tasks / services once a Notice To Proceed for Design
Has been issued and review of TRC, P&Z, commission and procurement dates have been established.
DDAVlS10/PROPOSAL~:)YNTON BCH SR. CTR SOW_1-23-04. DOC 5
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By:
Kurt Bressner, City Manager
Dated this [_~_0 day of 0~ ~ ,2004.
SUBMITTED BY:
CH2M HILL, INC.
By:
Allan Bollinger
Project Delivery Director
Dated this __ day of ,2004
DDAVISIO/PROPOSAL~BOYNTON BCH SR. CTR SOW_1-23q)4. DOC 6
ATI'ACHMENT A
BOYNTON BEACH SENIOR CENTER - PHASE III
TASK 5: CONSTRUCTION PHASE SERVICES
Construction Phase (Basic Services Based on 24 week/76month construction period).
Construction Phase Services include the following:
Schedule A
Hours Rates Total
· Prepare for and Attend Pre-Construction Meeting
· Office administration (correspondence, RFI's,
change orders, Shop drawing review, proposal
requests, and review of Monthly pay applications,
phone, fax, etc.)
Architect/Engineer (Ave. 4 hrs/wk)
Shop Drawing Review:
Architectural
Mechanical
Plumbing/Fire Protection
Electrical
Structural
Weekly Meetings:
Equivalent of (1) 4 hour visit week
to include travel and prepare
and distribute Meeting Minutes and
Monthly Pay Application
Miscellaneous Engineering Site Visits: To include, Mechanical,
Structural, Plumbing and Electrical Engineer
to attend Progress Meeting
(4 Engineers @ 8 Hrs each)
4 P.M. $122 $488
96 Prof $95 $9,120
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16
16
24
20
108 Prof $ 95 $10,260 $19,380
96 Sr. Prof. $95 $9,120
32 Sr. Prof $95 $3,040
DDAVIS10/PROPOSAL~OYNTON BCH SR. CTR SOW_l-23-04. DOC 7
· Substantial Completion & Punch List
Architect/PM
Mechanical
Electrical
Clerical
Final Completion/Close Out
Architect/PM
Clerical
· Expenses:
TOTAL
12 P.M. $122 $ 1,464
8 Sr. Prof.$ 95 $ 760
8 Sr. Prof. S 95 $ 760
~ $ 54 $ 216
32
588
16 P.M. $122 $1,952
4 $ 54 $ 216
20
$ 3,200
$ 2,168
$ 3,000
$40,396
DDAVISIO/PROPOSAL\BOYNTON BCH SR. CFR SOW_1-23-O4. DOC
Discipline
Site Survey
Civil
ATTACHMENT B
Boynton Beach Senior Center - Phase III
Boynton Beach Senior Center Project No.
Scope of Services/Estimated Drawings
(Schematic Design through Construction Documents)
Est. # of Sheets
T-1
T-2
S
SS
Sheet Title
Title, Index, Location Map
Code Information, Abbreviations
Symbols
Site Survey
0
Landscape/Irrigation
Architecture
Structural
Mechanical
A-I.1
A-2.1
A-2.2
A-2.3
A-2.4
A-2.5
A-3.1
A-4.1
A-5.1
A-7.1
S-I.1
S-2.1
S-2.2
S-3.1
S-3.2
MI.1
M2.1.
M3.1
M3.2
M3.3
Site Details
Floor Plan
Casework & Interior Elevations
Equipment Plan
Reflected Ceiling Plan
Wall Types Plan / Room Finish Schedule
Exterior Elevations
Roof Plan / Details
Building & Building Structures
Door & Window Schedules/Details
General Structural Notes
Fotmdation, and Floor Framing Plan
Attic, Roof Framing Plans
Typical Details & Schedules
Sections & Details
Mechanical Legend
HVAC Floor Plan
HVAC Details
Mechanical Sections & Details
HVAC Controls
DDAVISIO/PROPOSAL~BOYNTON BCH SR. CTR SOW_1-23-O4. DOC 9
Discipline
Plumbing
Fire Protection
Electrical
Est. # of Sheets
Pl.1
P2.1
P3.1
P4.1
FP.1
FP.1
FP.2
El.1
E1.2
E2.1
E3.1
E4.1
E5.1
E6.1
E7.1
Sheet Title
Plumbing Legend & Abbreviations
Plumbing Floor Plan
Plumbing Stack Diagram
Plumbing Details
Site Plan Fire Protection
Floor Plan Fire Protection
Roof Plan Fire Protection
Legend & Abbreviations
Electrical Site Plan
Lighting Plan
Power Plan
Communications Plan
Risers & Room Enlargement
One Line Diagram
Electrical Details / Schedule
DDAVISIOhoROPOSAL~)YNTON E, CH SR. CTR SOW_1-23-O4. DOC 10