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RESOLUTION NO. R04- l~'l~
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE THREE INDIVIDUAL TASK ORDERS FOR
THE EAST WATER TREATMENT PLAN EXPANSION
(EPX), STAGE 1, PHASE 1 PROJECT, BETWEEN THE
CITY OF BOYNTON BEACH AND CH2MHILL, INC.
FOR UPPER FLORIDAN AQUIFER WELLFIELD
DEVELOPMENT; METCALF EDDY FOR OFF-SITE
PIPELINES DEVELOPMENT AND ACRADIS G&M.,
INC. FOR MEMBRANE CONCENTRATE DISPOSAL
DEVELOPMENT; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, as required by the City's Water Use Permit (WUP) issued by the
;outh Florida Water Management District (SFWMD) on August 14, 2003, the City is
mplementing a plan of action to begin replacing lost wellfield capacity due to withdrawal
· estrictions from the surficial aquifer in our eastern wellfield; and
WHEREAS, this plan of action requires the City to begin withdrawing and
)rocessing raw water for our potable water supply from the Upper Floridan aquifer by
~_ugust 2008, and to plan for and implement withdrawal reductions out of the eastern
vellfield from the surficial aquifer; and
WHEREAS, to implement Stage 1 of the EPX project, the Utilities Department
las chosen a team of five (5) consultants to provide professional services and serve as a
fighly qualified team focused on the project's mission and goals; and
WHEREAS, the City Commission upon recommendation from staff, deems it
[ppropriate and in the best interest of the residents of the City to approve three (3) of the
ive (5) individual task orders for the East Water Treatment Plan Expansion (EPX), State
Phase 1 project as follows:
:\CA\RESO~Agreements\Task - Change Orders\Revised 060104East Water Treatment Plant Expansion - 5 task orders.doc
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1) CH2M Hill, Inc. - Upper Floridan Aquifer Wellfield Development- Task
Order U04-5-06, Tentative Cost $484,950;
2) Metcalf & Eddy - Off-Site Pipelines Development - Task Order U04-15-
03, Tentative Cost of $128.722;
3) Arcadis G&M, Inc., - Membrane Concentrate Disposal Development -
Task Order U04-01-01, Tentative Cost $128,814.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
DF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
ts being true and correct and are hereby made a specific part of this Resolution upon
~doption hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does
aereby authorize and direct the City Manager to execute three (3) individual Task Orders
~or the East Water Treatment Plant Expansion, Stage 1, Phase 1 Project, as follows:
1) CH2M Hill, Inc. - Upper Floridan Aquifer Wellfield Development- Task
Order U04 - 5- 06;
2) Metcalf & Eddy - Off-Site Pipelines Development - Task Order U04-15-
03;
3) Arcadis G&M, Inc., - Membrane Concentrate Disposal Development-
Task Order U04-01-01.
Section 3. The City Manager and Interim Utility Director will meet with each
if the three (3) selected firms to develop a finalized project cost and timeline for the
ompletion of tasks and provide a written report to the City Commission.
:\CA\RESO~Agreements\Task - Change Orders\Revised 060104East Water Trea[rnen[ Plan[ Expansion - 5 task orders.doc
Section 4. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this ] day of June, 2004.
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4 CITY OF BOYNTON BEACH, FLORIDA
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:\CA\RESO~Agreernents\Task - Change Orders\Revised 060104East Water Treatment Plant Expansion - 5 task orders.doc
Task Order No. U04-15-03
METCALF & EDDY, INC.
TASK ORDER U04-15-03
EAST PLANT EXPANSION
COMMISSION AGENDA 5/18/04
City Of Boynton Beach
East Water Treatment Plant Expansion Stage 1
Conceptual/Preliminary Design Phase 1
Engineering Services for Off-Site Pipelines
A. Background
The City of Boynton Beach (City) is embarking on a major improvement project for the
City's East Water Treatment Plant (WTP). The project named "East Plant Expansion"
(or "EPX" for short) will address the City's future water needs. Currently, the South
Florida Water Management District (SFWMD) limits the quantity of water available for
withdrawal from the City's primary source of water, the surficial Biscayne aquifer, for
potable water use. If not addressed, this existing water withdrawal restriction will create
water shortages for the City in the future.
Water Supply. The EPX Project will resolve the potential water shortage issues by
changing the East WTP's primary water source from the existing surficial Biscayne
aquifer to the deeper more plentiful upper Floridan aquifer. Due to these withdrawal
limitations and restrictions placed on the surficial Biscayne aquifer, the City is tuming to
the Floridan aquifer as an additional altemative water source to the surficial Biscayne
aquifer in order to meet its future water demands. The change in the primary water
source will provide the City with an adequate water supply and help the environment by
reducing the potential for salt-water intrusion into the surrounding area's groundwater
near the East WTP.
Water Treatment. By changing the primary water source to the upper Floridan aquifer,
the EPX Project will also change the water treatment process at the East WTP from lime
softening to a low-pressure reverse osmosis (LPRO) treatment system. The new LPRO
treatment process will produce fresh water from the brackish upper Floridan aquifer water
source. The LPRO membrane treatment process is similar to the existing membrane
softening process at the West WTP and will produce a higher quality of water that is low
in color and hardness than currently produced by the existing lime treatment process at
the East WTP. The new LPRO membrane treatment process also provides the City with
the best available technology to meet the existing and pending water quality requirements
of the Environmental Protection Agency.
Project Approach. It is anticipated that the required facilities for the East WTP will be
constructed in two stages. In Stage 1, the City will install 8 million gallons per day (mgd)
of treatment capacity and approximately ten Floridan wells to supply water by August
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
2008. In Stage 2, the City will install the remainder of the equipment needed to expand
the treatment facilities to 16 mgd of product water capacity by year 2013.
To assist the City with Stage 1 of this large project, the City has assembled a team of five
Consultants to provide professional services for the planning, preliminary design, design,
permitting and construction of the required facilities. The EPX Project team consists of
the following consultants with their respective project responsibilities:
Globaltech, Inc. - Program Management
· CH2M HILL, Inc. - Floridan Aquifer Well field Development
· Kimley-Hom and Associates - Water Treatment Plant Design and Site Plan
Development
· Metcalf & Eddy- Off-Site Pipelines Development
· Arcadis G&M, Inc. - Membrane Concentrate Disposal Development
The City will engage each Consultant separately for the Stage 1 work in two separate
design phases:
· Phase 1 - Conceptual/Preliminary Design Phase
· Phase 2 -Design and Construction Phase
In general, the Conceptual/Preliminary Design of Phase 1 to be conducted by the EPX
Project team will accomplish the following:
· Select well site locations
· Construction of two Floridan aquifer test wells to determine water quality and
water withdrawal rates for well and plant process sizing
· Identify raw water main routing considerations
· Develop the new East WTP Water site layout to include the new LRPO facilities
and the existing facilities
· Develop treatment process criteria to be used in Phase 2 design work
· Determine the most feasible membrane concentrate disposal option(s) and provide
design criteria for the most feasible disposal option(s)
· Identify permitting requirements for improvements
· Determine budgetary cost for improvements
Based on the results of the Conceptual/Preliminary Design of Phase 1, the development
of plans and specifications will be conducted in Phase 2, along with the construction
services. These Phase 2 services are to be provided in subsequent task orders following
the completion of the Phase 1 services. Services to acquire the land for raw water wells
sites, membrane concentrate disposal site, and easements are not included in the scope of
any of the EPX Project team members.
Project description for Metcalf & Eddy's Off-Site Pipeline Development activity under
the EPX Project Phase 1 services is provided in the remainder of this task order.
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
B. Project Description for Metcalf & Eddy
Because of the large magnitude of the EPX Project, the EPX Project has been subdivided
into five individual activities. Metcalf & Eddy (M&E) has been chosen to provide
professional engineering services for all off-site piping for Phase 1 of the the EPX
Project. This piping will primarily consist of a new raw water line to supply the Floridan
Aquifer water to the East WTP site. M&E's project scope will be at the interface where
raw water piping goes below grade (at below grade isolation valve) at each Floridan well
location to the East WTP site. The scope may also include the concentrate disposal line
and finished water distribution mains.
The CITY has asked each consultant to provide a fee proposal to assist in the
conceptual/preliminary design phase of the project. M&E's role during this first phase
will be attending meetings to coordinate with project team members as needed, review
information for those items which affect off-site piping routes, and provide assistance in
community involvement.
M&E's obligations include timely communication of activities and status of the project
with the CITY's Senior Project Manager, Program Management staff (Globaltech), and
other EPX Team members.
C. Scope of Services
M&E will provide professional engineering services to the CITY as follows:
Task 1- M&E Project Management
Task 1.1 - Management
Project Management activities comprise contract administration, coordination of project
staff, monitoring of progress and project costs during the project.
Task 1.2- Project Meetings
M&E will attend the following meetings with representatives of the CITY as part of this
project, as follows:
a. Monthly EPX Project Team Meetings
b. EPX Technical Review Committee (TRC) Meetings
For estimating purposes, we have assumed 18 monthly team meetings and 18 consultant
interaction/technical review committee meetings each at an average of 6-hour durations.
It is assumed that Globaltech, as the overall program's project manager, will be providing
agenda and minutes for each monthly team meeting. For the TRC meetings identified in
'b' above, M&E will distribute a brief memorandum to each EPX member regarding
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
pertinent subject matter discussions. It is anticipated that M&E will be meeting with
CH2MHill for well siting discussions, Arcadis for disposal discussions, and Kimley-Hom
for finished water and water main route discussions.
M&E is committed to fostering strong relationships with the EPX members. These
meetings are one vehicle to meet our commitment.
Task 2.- Conceptual Design
M&E will provide review and assistance in those items which affect off-site piping
routes. These items consist of
· Review and input for raw water well siting and concentrate disposal studies prepared
by CH2M Hill and Arcadis, respectively,
· Review of Kimley-Horn's Technical Memorandum of well sites and East WTP site
plan,
· Review of rights-of-way and easements for the probable pipe route,
· Review of permitting requirements,
· Researching grant opportunities, and
· Preparation of a technical memorandum summarizing items above.
As part of this task and upon agreement of well locations and method of concentrate
disposal, M&E will prepare a budgetary cost estimate for all off-site pipelines. The
purpose of the budgetary cost estimate is to allow for the CITY to have a planning cost as
part of the overall plant expansion project.
Task 3 - Community Involvement
M&E shall prepare for, participate in, and conduct public information meetings as
deemed appropriate by the CITY. At the request of the CITY or the Program Manager,
M&E will attend and participate in City Cgmmission meetings and provide updates to the
City Commission. This task includes but may not be limited to providing assistance at
City Commission Meetings, public meetings, and providing for journal articles. Hence, a
$5,000 allowance has been provided in the fee proposal for this task.
Task 4. Permitting Seminars
It is anticipated that the EPX Project team will host several pre-permitting events to
inform and update the regulatory agencies as to the goals of the CITY's EPX Program.
Early meetings will provide an overview of the program, however, as the program
progresses, preliminary reviews and technical issues will be discussed to gain pre-
approval from the permitting agencies. These seminars will be necessary to facilitate and
understanding in a roundtable setting between permitting agencies such as the Health
DepartmenffFDEP, FDOT, Florida East Coast Railroad, and various City and County
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
agencies as needed for the off-site pipeline.
provided in the fee proposal for this task.
Project Team
Hence, a $5,000 allowance has been
The project team will be led by Mr. Alejandro Toro, P.E. who will act as principal-in-
charge. The M&E's project manager will be Mr. Jim Penkosky, P.E.
D. Assumptions
The services under this scope of work are for the next 18 months during the
conceptual planning stage shown in the overall project schedule. After that it is
assumed that M&E will be providing design services under a new scope of work.
E. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Consultant Agreement, Two-Year General Consulting and Engineering Contract dated
November 18, 2003 between the CITY and Metcalf & Eddy.
F. Additional Services
At this time, there are no additional services anticipated that M&E would provide outside
these scope of services. However, should the need for additional services arise, M&E
will inform the CITY and Program Manager in writing prior to the commencement of any
additional services.
Any additional services can be provided, if desired by the CITY, under a separate Task
Order(s) or by amendment to this Task Order. Services performed will be on an as-
directed basis in accordance with a written Notice to Proceed from the CITY.
G. Obligations of the CITY
1. The CITY or Program Manager shall provide M&E in a timely manner, record data
and information related to the project as necessary for the performance of the services
specified herein.
2. The CITY shall review all documents presented by M&E; obtain advice of an
attorney, insurance counselor, and other as CITY deems appropriate for such review
and render decisions pertaining thereto within reasonable time so as not to delay the
services of M&E.
H, Deliverables
Deliverables under Phase 1 of this project consist of the following:
· Meeting Minutes as required for Technical Review Committee
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
· Technical Memorandum for Conceptual Design under Task 2
· Budgetary Cost Estimate
I. Compensation
M&E proposes to perform all tasks outlined above for a time and materials amount of
$128,722. M&E will not exceed the fee amount of the individual tasks without
prior written approval of the program manager or CITY. A cost estimate presenting a
breakdown of fees and hours per task is included as Attachment 1. The fees are
summarized below:
Labor Labor
Task Designation Hours Cost Expenses Total Cost
1.1 Management 80 $%080 $220 $9,300
1.2 Project Meetings 432 $60,156 $220 $60,376
2.0 Conceptual Planning 438 $48,496 $550 $49,046
3.0 Community Involvement -- $5,000 -- $5,000
4.0 Permitting Seminars -- $5,000 -- $5,000
Totals 950 $127,732 $990 $128,722
J. Project Schedule
The M&E will commence work upon receipt of written authorization and complete work
associated with this Task Order in accordance with the master schedule developed by the
EPX Project team provided in Attachment 2. As this is a team effort between five
consultants retained by the CITY, M&E will adhere to the master schedule agreed by the
EPX Project team and the CITY. M&E is fully committed to achieving all dates for om'
responsible portion of the work.
Once applicable for off-site piping, M&E will be providing a scope specific schedule in
Microsoft Project.
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
DATED this I B day of
,2004.
CITY OF BOYNTON BEACH
Kurt Bressner, City Manager
METCALF & EDDY, INC.
Attest/Authenticated:
Vice President
Title
City Clerk
(Corporate Seal)
Approved as to Form:
Office of the City Attorney
Attest/Authenticated:
Nota~
Diane (~entimole
TASK ORDER NO. U04-15o03
EPX PROJECT PHASE '1- OFF-SITE PIPELINES
ATTACHMENT 1
COST ESTIMATE PHASE 1
UJ
o
o
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
ATTACHMENT 2
MASTER SCHEDULE
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Task Order No. U04-01-01
ARCADIS G&M, INC.
TASK ORDER U04-01-01
EAST PLANT EXPANSION
COMMISSION AGENDA 5/18/04
City of Boynton Beach
East Water Treatment Plant Expansion Stage 1
Conceptual/Preliminary Design Phase 1
Engineering Services for Membrane Concentrate Disposal
Evaluation
A. Background
The City of Boynton Beach (City) is embarking on a major improvement project for the
City's East Water Treatment Plant (WTP). The project named "East Plant Expansion"
(or "EPX" for short) will address the City's future water needs. Currently, the South
Florida Water Management District (SFWMD) limits the quantity of water available for
withdrawal from the City's primary source of water, the surficial Biscayne aquifer, for
potable water use. If not addressed, this existing water withdrawal restriction will create
water shortages for the City in the future.
Water Supply. The EPX Project will resolve the potential water shortage issues by
changing the East WTP's primary water source from the existing surficial Biscayne
aquifer to the deeper more plentiful upper Floridan aquifer. Due to these withdrawal
limitations and restrictions placed on the surficial Biscayne aquifer, the City is turning to
the Floridan aquifer as an additional alternative water source to the surficial Biscayne
aquifer in order to meet its future water demands. The change in the primary water
source will provide the City with an adequate water supply and help the environment by
reducing the potential for salt-water intrusion into the surrounding area's groundwater
near the East WTP.
Water Treatment. By changing the primary water source to the upper Floridan aquifer,
the EPX Project will also change the water treatment process at the East WTP from lime
softening to a low-pressure reverse osmosis (LPRO) treatment system. The new LPRO
treatment process will produce fresh water from the brackish upper Floridan aquifer
water source. The LPRO membrane treatment process is similar to the existing
membrane softening process at the West WTP and will produce a higher quality of water
that is low in color and hardness than currently produced by the existing lime treatment
process at the East WTP. The new LPRO membrane treatment process also provides the
City with the best available technology to meet the existing and pending water quality
requirements of the Environmental Protection Agency.
Project Approach. It is anticipated that the required facilities for the East WTP will be
constructed in two stages. In Stage 1, the City will install 8 million gallons per day
(mgd) of treatment capacity and approximately ten Floridan wells to supply water by
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBRANE CONCENTRATE DISPOSAL EVALUATION
August 2008. In Stage 2, the City will install the remainder of the equipment needed to
expand the treatment facilities to 16 mgd of product water capacity by year 2013.
To assist the City with Stage 1 of this large project, the City has assembled a team of five
Consultants to provide professional services for the planning, preliminary design, design,
permitting and construction of the required facilities. The EPX Project team consists of
the following consultants with their respective project responsibilities:
Globaltech, Inc. - Program Management
· CH2M HILL, Inc. - Floridan Aquifer Well field Development
· Kimley-Hom and Associates - Water Treatment Plant Design and Site Plan
Development
· Metcalf & Eddy- Off-Site Pipelines Development
· Arcadis G&M, Inc. - Membrane Concentrate Disposal Development
The City will engage each Consultant separately for the Stage 1 work in two separate
design phases:
· Phase 1 - Conceptual/Preliminary Design Phase
· Phase 2 -Design and Construction Phase
In general, the Conceptual/Preliminary Design of Phase 1 to be conducted by the EPX
Project team will accomplish the following:
· Select well site locations
· Construction of two Floridan aquifer test wells to determine water quality and
water withdrawal rates for well and plant process sizing
Identify raw water main routing considerations
· Develop the new East WTP Water site layout to include the new LRPO facilities
and the existing facilities
· Develop treatment process criteria to be used in Phase 2 design work
· Determine the most feasible membrane concentrate disposal option(s) and provide
design criteria for the most feasible disposal option(s)
· Identify permitting requirements for improvements
· Determine budgetary cost for improvements
Based on the results of the Conceptual/Preliminary Design of Phase 1, the development
of plans and specifications will be conducted in Phase 2, along with the construction
services. These Phase 2 services are to be provided in subsequent task orders following
the completion of the Phase 1 services. Services to acquire the land for raw water wells
sites, membrane concentrate disposal site, and easements are not included in the scope of
any of the EPX Project team members.
Project description for ARCADIS's Membrane Concentrate Disposal Evaluation activity
under the EPX Project Phase 1 services is provided in the remainder of this task order.
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBRANE CONCENTRATE DISPOSAL EVALUATION
B. Project Description for ARCADIS
Because of the large magnitude of the EPX Project, the EPX Project has been subdivided
into five individual activities. ARCADIS (CONSULTANT) will perform a Membrane
Concentrate Disposal Evaluation for the drinking water by-product to be generated by the
planned East WTP LPRO treatment system. The work includes the completion of a
memorandum that identifies and ranks options that can be permitted and are practical,
and recommends further evaluation of the 2 or 3 most suitable options. ARCADIS will
further evaluate the technical feasibility and cost of the highest ranked options and
complete a report describing findings. In addition, during Phase 1, ARCADIS will
anticipate and provide project-knowledgeable staff to attend semi-monthly (twice per
month) meetings (EPX Project progress meetings and EPX technical review meetings).
Also, ARCADIS will participate in public information events such as Commission
Meetings, community activities and meetings, agency seminars, preparation of white
papers and technical conference presentations, as requested by the CITY.
C. Scope of Services
ARCADIS will prepare a Membrane Concentrate Disposal Evaluation for handling
drinking water by-product generated by the planned East WTP LPRO treatment system.
Task 1 - Identify Permittable Options
ARCADIS will identify reasonable options for disposal. Available options will be
determined from internal discussions and input from City staff and its consulting team.
Current apparent options are:
· Deep well injection
· Shallow injection
· Sanitary sewer discharge
· Ocean outfall
· Near-shore ocean discharge
· Intracoastal waters
· Surface disposal through exfiltration gallery
· Re-use for irrigation
ARCADIS will contact the Florida Department of Environmental Protection and other
regulatory agencies, as appropriate (i. e., Palm Beach County Department of
Environmental Resources Management, Palm Beach County Health Unit), to discuss the
potential to permit the various options. Some options may be permittable but the process
is long. Since the project schedule is critical, discussions will include the length of time
necessary and likely for permitting. ARCADIS will prepare a draft memorandum for
review by City staff and the consulting team, including a ranking of options and
recommendations to further evaluate the most permittable options. At the present time,
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBRANE CONCENTRATE DISPOSAL EVALUATION
further evaluation will be limited to a maximum of 3 options. The "Memorandum" will
be finalized after receipt of comments.
Task 2 - Evaluate Most Permittable Options
The options identified in Task 1 will be further evaluated in this Task 2. The two or three
most attractive options will be evaluated for technical feasibility and cost. Consideration
will be given to the following factors:
· Probable time needed to permit
· Cost and time for acquisition of land, right of way, and/or negotiated agreements
· Constmctability by June 2008
· Public perception
· Cost to acquire property and permit, design and construct (separate costs) the
disposal facilities, pipeline and ancillary treatment facilities
· Cost for operation and maintenance
· Design implications related to backup and redundancy requirements
· Data needed for permit application
The options will be compared, including a present worth analysis of each of the (2 or 3)
options and including a separate analysis of intangible factors, if any. A draft report will
be prepared that addresses the factors considered in reviewing the most permittable
options and including a recommendation for the most favorable option. After review and
comment on the draft report by City staff and the consulting team, a final "Report" will
be prepared and submitted.
Task 3 - Team Meetings
During Phase 1, ARCADIS will anticipate and provide project-knowledgeable staff to
attend semi-monthly (twice per month) meetings (EPX Project progress meetings and
EPX technical review meetings), as may be requested by the CITY.
It is assumed that Globaltech, as the overall program's project manager, will be providing
agenda and minutes for each monthly team meeting. For the TRC meetings, ARCADIS
will distribute a brief memorandum to each EPX member regarding pertinent subject
matter discussions. It is anticipated that ARCADIS will be meeting with Kimley-Hom to
discuss membrane concentrate water quality and with Metcalf and Eddy to discuss water
main route issues.
Task 4 - Community Involvement
ARCADIS will participate in public information events such as Commission Meetings,
community activities and meetings, agency seminars, preparation of white papers and
technical conference presentations, as requested by the CITY. At the request of the CITY
staff, ARCADIS will attend and participate in City Commission meetings and provide
updates to the City Commission.
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBRANE CONCENTRATE DISPOSAL EVALUATION
Task 5- Grant Applications
During Phase 1, ARCADIS will make efforts to identify cooperative funding and grant
opporttmities for which the project may be eligible and bring those opportunities to the
attention of CITY staff. Upon direction fi:om CITY staff, ARCADIS will prepare and
submit applications for fimds to meet the application deadlines, along with supporting
documentation as may be required.
D. Assumptions
In order to complete as current and accurate a study as possible, ARCADIS will need
timely data about the following:
· Flow rate and water quality for Stage 1 (8 mgd finished water capacity)
· Flow rate and water quality for Stage 2 (16 mgd finished water capacity)
· Schedule of target completion for Plant Expansion Stage 1 and Stage 2
E. Contract Reference
This Task Order shall be performed under the terms and conditions described in the
Agreement for General Engineering Services dated November 18, 2003, between the City
of Boynton Beach and ARCADIS G&M, Inc.
F. Additional Services
Additional Services may be provided by ARCADIS upon request by the CITY. These
services may include but are not limited to those services not provided in Section C.
Additional Services may include services that were expected to be provided by others
(Section D) but were not or cannot be provided by others. Other examples of Additional
Services include but are not limited to permitting, design or construction management
services; preparation of specifications; data acquisition including but not limited to
construction or testing to determine disposal capacity; collection and analysis of
hydrogeologic, geotechnical, water quality or biological data; surveying or appraisal
services.
G. Obligations of the City
The City shall promptly provide ARCADIS, as needed, with record data, drawings
(electronic) and information regarding right of ways available to the City, lands under the
City's ownership or control, the City's rights of use of facilities inside and outside the
City (including the South Central Regional Wastewater Treatment Plant, sewer and water
transmission lines), and costs and appraisals of various properties and types of properties
inside and outside the City, to the extent the data and information is available to the City.
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBRANE CONCENTRATE DISPOSAL EVALUATION
H. Deliverables
Deliverable 1 (Memorandum) shall represent that Task 1 is 100 % complete. Deliverable
2 (Report) shall represent that Task 2 is 100% complete. Draft versions of both
Deliverables will be provided for review and comment by the City and EPX consulting
team before the final Deliverables are prepared.
I. Compensation
The CONSULTANT shall invoice the CITY monthly for services completed in the
previous month, on a time-and-expenses basis, at rates established in the Agreement
(referenced in Section E) between the CONSULTANT and the CITY. The
CONSULTANT also will provide the Senior Project Manager and the EPX Program
Manager with an update on project budget status monthly. The CITY shall promptly
process each invoice, promptly notify the CONSULTANT of any charges in dispute, and
pay the CONSULTANT for amounts not in dispute promptly in accordance with the
terms of the Agreement.
ARCADIS proposes to perform all tasks outlined above for a time-and-expenses amount
of $128,814.10. ARCADIS will not exceed the fee amount of the individual tasks
without prior written approval of the program manager or CITY. Attachment 1 shows the
estimated staff hours and estimated labor fees for this Task Order. The fees are
summarized below:
Labor Labor
Hours Fee
Task Designation Expenses Total Fees
1. Identify Options 174 $25,055 $1,327 $26,382
2. Evaluate Most Pemittable Options 226 $30,855 $1,018 $31,873
3. Team Meetings 162 $24,900 $822 $25,722
4. Community Involvement 115 $15,620 $515 $16,135
5. Grant Applications 201 $27,785 $917 $28,702
Totals 878 $124,215 $4,599 $128,814
J. Schedule
ARCADIS will commence work upon receipt of written authorization and complete work
associated with this Task Order in accordance with the attached master schedule
developed by the EPX Project team.
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBRANE CONCENTRATE DISPOSAL EVALUATION
Deliverable 1 will be provided within 2 months of written authorization to proceed.
Deliverable 2 will be provided within 5 months of receipt of written authorization to
proceed.
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBRANE CONCENTRATE DISPOSAL EVALUATION
DATED this ~ ~ day of
,2004.
CITY OF BOYNTON BEACH
ARCADIS G&M, INC..
Kurt Bressner
City Manager
Attest/Authenticated:
City Clerk
Southeast Florida Area Manager
Witness:
Approved as to Form:
Office of the City Attorney
ATTACHMENT 1
COST ESTIMATE PHASE 1
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE '1 - MEMBRANE CONCENTRATE DISPOSAL EVALAUTION
ATTACHMENT 2
MASTER SCHEDULE
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Task Order No. U04-5-06
CH2M HILL, INC.
TASK ORDER U04-5-06
EAST PLANT EXPANSION
COMMISSION AGENDA 5/18/04
City of Boynton Beach
East Water Treatment Plant Expansion Stage 1
Conceptual/Preliminary Design Phase 1
Engineering Service for the Siting, Preliminary Design, Test
Well Construction and Evaluation of a Floridan Aquifer Well
Field
A. Background
The City of Boynton Beach (City) is embarking on a major improvement project for
the City's East Water Treatment Plant (WTP). The project named "East Plant
Expansion" (or "EPX' for short) will address the City's future water needs.
Currently, the South Florida Water Management District (SFWMD) limits the
quantity of water available for withdrawal from the City's primary source of water,
the surficial Biscayne aquifer, for potable water use. If not addressed, this existing
water withdrawal restriction will create water shortages for the City in the future.
Water Supply. The EPX Project will resolve the potential water shortage issues by
changing the East WTP's primary water source from the existing surficial Biscayne
aquifer to the deeper more plentiful upper Floridan aquifer. Due to these
withdrawal limitations and restrictions placed on the surficial Biscayne aquifer, the
City is turning to the Floridan aquifer as an additional alternative water source to
the surficial Biscayne aquifer in order to meet its future water demands. The change
in the primary water source will provide the City with an adequate water supply
and help the environment by reducing the potential for salt-water intrusion into the
surrounding area's groundwater near the East WTP.
Water Treatment. By changing the primary water source to the upper Floridan
aquifer, the EPX Project will also change the water treatment process at the East
WTP from lime softening to a low-pressure reverse osmosis (LPRO) treatment
system. The new LPRO treatment process will produce fresh water from the
brackish upper Floridan aquifer water source. The LPRO membrane treatment
process is similar to the existing membrane softening process at the West WTP and
will produce a higher quality of water that is low in color and hardness than
currently produced by the existing lime treatment process at the East WTP. The new
LPRO membrane treatment process also provides the City with the best available
DFB\CH2M HILL SOW 032504.DOC 1
'TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
technology to meet the existing and pending water quality requirements of the
Environmental Protection Agency.
To assist the City with Stage 1 of this large project, the City has assembled a team of
five Consultants to provide professional services for the planning, preliminary
design, design, permitting and construction of the required facilities. The EPX
Project team consists of the following consultants with their respective project
responsibilities:
· Globaltech, Inc. - Program Management
· CH2M Hill, Inc. - Floridan Aquifer Well field Development
· Kimley-Horn and Associates - Water Treatment Plant Design and Site Plan
Development
· Metcalf & Eddy - Off-Site Pipelines Development
· Arcadis G&M, Inc. - Membrane Concentrate Disposal Development
The City will engage each Consultant separately for the Stage 1 work in two
separate design phases:
· Phase 1 - Conceptual/Preliminary Design Phase
· Phase 2 -Design and Construction Phase
In general, the Conceptual/Preliminary Design of Phase 1 to be conducted by the
EPX Project team will accomplish the following:
· Select well site locations
· Provide for the construction of two Floridan aquifer test wells to determine
water quality and water withdrawal rates for well and plant process sizing
· Identify raw water main routing considerations
· Develop the new East WTP Water site layout to include the new LRPO
facilities and the existing facilities
· Develop treatment process criteria to be used in Phase 2 design work
· Determine the most feasible membrane concentrate disposal option(s) and
provide design criteria for the most feasible disposal option(s).
· Identify permitting requirements for improvements
· Determine budgetary cost for improvements
Based on the results of the Conceptual/Preliminary Design of Phase 1, the
development of plans and specifications will be conducted in Phase 2, along with
the construction services. These Phase 2 services are to be provided in subsequent
task orders following the completion of the Phase 1 services. Services to acquire the
land for raw water wells sites, membrane concentrate disposal site, and easements
are not included in the scope of any of the EPX Project team members.
DFB\CH2M HILL SOW 032504.DOC 2
· TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Project description for CH2M Hill's Floridan Aquifer well field development activity
under the EPX Project Phase 1 services is provided in the remainder of this task
order.
B. Project Description for CH2M Hill
Raw water for the City of Boynton Beach's East WTP is supplied from a series of
surficial aquifer wells located on and around the East WTP site. By August 2008, the
City is committed to installing a LPRO treatment process at the EAST WTP using
source water from the upper Floridan aquifer (UFA). It is anticipated that 10 wells
will be necessary to yield the water necessary to meet the ultimate facility capacity
of 16 million gallons per day (mgd). Further it is anticipated that each of the 10
wells will be constructed to a depth of approximately 1,200 feet below ground
surface and will yield 1,500 gallons per minute (2.3 mgd).
This Task Order provides the initial services necessary to construct the well field
and consists of preliminary evaluation (performance modeling), well siting, test well
construction, and test well evaluation. Data provided from this task order will be
critical to the City's ability to meet the goal established in the Water Use Permit
(WUP) issued by the SFWMD. Specific information that will be developed from this
task order will include the following:
· Optimum well spacing and yield
· Locations for production wells and parcel identification numbers
· Anticipated water quality to be provided to the new treatment system
· Aquifer parameters necessary to support permitting activities
In addition, it is recognized that with the execution of this task order, CH2M HILL
will become a member of the EPX project team. As a member said team,
CH2M HILL will have an obligation to provide timely commtmication of activities
and status of the project with the CITY's Senior Project Manager, Program
Management staff, and other members of the EPX project team.
This task order will consist of two components. The first component will consist of
preliminary aquifer evaluation and the identification of locations for siting new
Floridan aquifer wells. This work will culminate in the preparation of a report
summarizing ideal well spacing, site selection criteria, site identification, and site
justification. The report and the proposed locations will be submitted to the CITY
for acceptance and acquisition of the required properties or ratified utility/well
easements.
The second component will consist of test well construction and testing. Up to two
well locations will be identified at the extreme reaches of the proposed well field.
Ideally, the properties on which the test wells will be constructed will be owned or
easily accessed by the CITY for the construction of the test and monitor wells. Test
DFB~H2M HiLL SOW 032504.00C 3
'TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
wells will be constructed and tested at the proposed locations to evaluate aquifer
performance and water quality. Following the completion of the testing program,
CH2M HILL will prepare a testing report summarizing the results of the field
evaluation. Data provided from the aquifer performance tests will be used to model
the impact of the full-scale production of the well field on the aquifer and on
adjacent Floridan aquifer users and will ultimately be used to support the CITY's
application for water use to the SFWMD.
C. Scope of Services
This scope of services ~provides for coordination with the EPX project team,
preliminary aquifer evaluation, well siting, well siting report preparation, test well
design, bid phase services, test well construction, construction management, well
testing, and preparation of the final test well report.
Task 1 - Coordination with the EPX Project Team
It is anticipated that CH2M HILL will attend bi-monthly meetings of the EPX Project
team at the CITY's East WTP. During the meetings, project status will be discussed
and issues related to testing, data coordination, and design issues will be discussed.
The bi-monthly meetings may also serve as an opportunity to provide technical
review function as a Technical Review Committee. It is anticipated that two
members from CH2M HILL will attend each meeting and that the task duration will
be 18 months (total of 36 meetings).
Task 2 - Public Outreach and EPX Project Team Support
Task 2 consists of a number of sub-elements to support the EPX Project team and the
EPX Program. All of Task 2 activities have been budgeted in the form of an
allowance and will be performed on a time and materials basis. Therefore, a labor
breakdown is not provided for this task.
Task 2.1 - Grant Application for Alternative Water Sources
A grant application to the SFWMD will be prepared for alternative water supply.
The grant will be directed toward the installation of the test wells that will be
constructed prior to the well field implementation. A draft application will be
submitted to the CITY for review by March 29, 2004. The application will be
submitted to SFWMD by April 1, 2004. A $10,000 allowance will be dedicated to the
preparation and coordination of the grant application. This task will also cover
review meetings and presentation to SFWMD.
Task 2.2 - Coordination with EPX Project Team Members
The successful implementation of the EPX Project will require coordination,
discussion, and review with other EPX Project team members outside of the bi-
monthly review meetings. Because the well field task occurs early in the planning
process, many of the EPX Project team members will be relying on assumptions and
data produced from this study. This task will provide scope and fee to coordinate
DFB\CH2M HILL SOW 032504.DOC 4
' TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
with EPX Project team members. A $10,000 allowance will be dedicated to this
subtask.
Task 2.3 - Attendance at City Commission Meetings
At the request of the CITY staff, CH2M HILL will attend and participate in up to
three City Commission meetings to support the EPX Program and to provide
updates to the City Commission. In addition to time spent at the meetings, this task
will provide additional funding for the preparation of summary materials and
visual aids. A $5,000 allowance will be dedicated to this subtask.
Task 2.4 - Technical Paper Preparation and Public Awareness
To promote the CITY and the EPX Program, CH2M HILL has been requested to
allocate funding to prepare technical papers and/or make presentations regarding
the EPX Program to professional societies, civic groups, or trade organizations.
CH2M HILL is prepared to be a partner in this effort and will contribute to this
effort. To this effect, a $5,000 allowance has been dedicated to this subtask.
Task 2.5 - Permitting Seminars and Pre-permitting Activities
It is anticipated that the EPX Project team will host several pre-permitting events to
inform and update the regulatory agencies as to the goals of the CITY's EPX
program. Early meetings will provide an overview of the program, however, as the
program progresses, preliminary reviews and technical issues will be discussed to
gain pre-approval from the permitting agencies. An allowance of $5,000 has been
dedicated to this subtask.
Task 2.6 - Graphics Assistance to EPX Project Team Program Manager
CH2M HILL has been requested to provide the EPX Project team program and
Program Manager with graphics assistance. This may be provided in the form of
visual aids for presentation, maps, logos, or web sites and may be in the form of
printed or electronic media. To provide this assistance, a $10,000 allowance has been
dedicated to this subtask.
Task 3 - Supply Well Site Selection Criteria
Task 3.1 - Preliminary Well Siting Evaluation
Prior to evaluating parcels of land for siting new wells, CH2M HILL will perform a
preliminary evaluation to identify ideal well yields and spacing. CH2M HILL will
start with the hydrogeologic data compiled during the previous preliminary siting
analysis of Floridan aquifer wells for the CITY's West WTP (CH2M HILL, April
2003). This information will be compiled and updated based on information
regarding other wells that may be have been constructed in the general area since
the previous report was completed and summarized in a tabular format, and will be
used as model input to assist in the optimization evaluation.
A conceptual groundwater model will be established with variable well spacing and
pumping rates to evaluate potential impacts to adjacent users of the Floridan
DFB\CH2M HILL SOW 032504.DOC 5
'TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
aquifer. The goal of the model will be to yield the ideal number of wells, their
possible locations, estimated yields, optimal separation, and potential impacts on
other users. The results of the modeling evaluation will be summarized in the well
siting report.
Task 3,2 - Kickoff Meeting and Site Selection Criteria
CH2M HILL will conduct a kickoff meeting with EPX Project team to develop
criteria and performance measures for selecting the most feasible supply well sites.
Criteria may include cost, land use and ownership impacts on other users of the
Floridan aquifer, etc.
The selection criteria will be divided into two parts:
· Screening criteria
· Final selection criteria
The first set of criteria will be used to screen alternatives that clearly do not meet
minimum requirements established by the CITY. The second set of criteria will be
used to evaluate well siting alternatives and require that the CITY assign specific
level of relative importance to each. This assignment of relative performance or
"weighting" is important when analyzing the final set of alternatives and
understanding the tradeoffs between alternatives. A matrix of the criteria, along
with respective performance measures and relative weights will be developed and
used to evaluate the various sites selected for the supply wells. Much of this work
has previously been conducted under Task Order 18 - West Well Field Siting Study,
and can be incorporated into this task. CH2M HILL will prepare a meeting agenda
and summary. The meeting summary will be distributed to the EPX Project team
members and will identify action items and a schedule for completion.
Task 3.3 - Prepare Technical Memorandum
A summary of the preliminary well siting evaluation, kickoff meeting, a listing and
description of the selection criteria, performance measures and weighting, along
with a sample input of the decision model will be presented to the CITY in the form
of a Technical Memorandum.
Five copies of the draft TM will be submitted to the CITY for review. Upon
receiving and incorporating comments, five final copies of the Final TM will be
submitted to the CITY as part of the final report deliverable.
Task 4 - Siting Analysis and Opinion of Cost
Following the completion of Task 3, a more detailed analysis of possible well
locations will be developed, including and order of magnitude opinion of cost.
DFB\CH2M HILL SOW 032504.DOC 6
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Task 4.1 - Obtain Available Maps and GIS Information from the CITY and County
Available GIS coverages and electronic maps in and around the CITY's water service
area will be obtained from the CITY and appropriate County and public agencies -
Planning and Zoning, Department of Environmental Resources Management,
Property Appraiser's and Tax Offices, SFWMD, etc. Coverages that are expected to
be obtained from the CITY and other agencies include:
Major and minor roads,
surface water bodies,
· land use,
· zoning,
contaminated sites,
· property ownership,
· existing transmission and distribution pipelines
· other data (electrical power, fiber optic, and cable utilities), as required
It is expected that some minor manipulation of the above data will be required for
compatibility purposes when importing the various maps.
Task 4.2 - Overlay GIS Coverages and Produce Composite Maps
After each of the above available GIS coverages and maps have been inputted, a
composite overlay map of the CITY's water service area will be developed
overlaying the project area aerial map. This figure will be used to assist in screening
the well locations and will serve as the base map for the remainder of the project.
Coordination with the conveyance consultant on the EPX project team will also
occur at this juncture.
Task 4.3 - Site Alternative Screening
Based on the available maps and GIS coverages and the local knowledge of the area,
a meeting will be held with the CITY to screen alternatives that are suitable for siting
the water supply wells and associated infrastructure. Site alternative screening will
also consider the results of the preliminary aquifer evaluation conducted in Task 3.1.
Task 4.4 - Develop Well Site Locations
Based on the screening analysis and discussions with the CITY and EPX Project team
members, potentially feasible locations for the Floridan aquifer water supply wells
will be selected. Locations considered will be at or as close to the East WTP as
possible and will be mapped on the GIS base map. The number of locations that will
be required to accommodate the anticipated ten (10) Floridan aquifer water supply
wells is not yet known since it is possible that each site may allow for the siting of
more than one supply well, while others may only accommodate one. Various
combinations of potential well site locations will be developed for further evaluation
in Task 5.
DFB\CH2M HILL SOW 032504.00C 7
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Task 4.5 - Conduct Field Inspection of Proposed Candidate Locations
Following the mapping of the possible locations, a field evaluation will be
conducted with the CITY to review site-specific constraints that are not shown on
the GIS coverages and to verify the proposed locations. The sites will also be
evaluated with respect to the impacts of FAC 62-555 (i.e. sanitary hazards and
required easements and setbacks) on well sites and land acquisition and also for
compliance with well field protection issues described by PBC DERM. Based on
these constraints, the alternative sites may be revised or eliminated. The revised site
locations will be incorporated into the final GIS base map or project site selection
figure.
Task 4.6 - Well field Layout Concept
A preliminary wellfield layout concept will be developed to maximize potential
production from the supply wells while minimizing impacts to adjacent users of the
Floridan aquifer, as well as minimizing interference between the proposed water
supply wells. Raw water transmission pipeline routing will be discussed with the
conveyance consultant of the EPX project team.
Task 4.7 - Prepare Technical Memorandum
A summary of the site alternatives screening, the field evaluation, and a description
and printout of the final site locations will be presented to the CITY in a Technical
Memorandum. Several tasks associated with land and easement acquisition will be
conducted independently by the CITY and information obtained from this separate
effort will be incorporated in the Technical Memorandum.
Five copies of the draft TM will be submitted to the CITY and select EPX Project
team members for review. Upon receiving and incorporating comments, five final
copies of the TM will be submitted to the CITY and EPX Project team as part of the
final report deliverable.
City-Assigned Tasks
As part of Task 4, the CITY will contract with others to conduct analysis of probable
costs associated with land and easement acquisition and will meet with landowners
to assess their willingness to sell or allow access by the CITY.
Perform a Land Acquisition Cost Analysis
The CITY will conduct its own cost analysis for the locations identified in Task 4.
The cost analysis will include an estimate of probable cost for the acquisition of the
properties identified.
Meeting with Land Owners
The CITY will conduct a meeting with landowners to determine if owners of
potential well sites will consider selling properties of interest or allow easement
access to such properties.
DFB\CH2M HILL SOW 032504.BOC 8
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Task 4.8 - Develop Opinion of Probable Cost
CH2M HILL will develop a planning level order-of-magnitude opinion of probable
cost for each of the principal elements of the project including purchase of
properties, test well construction, development of the supply well site(s), new wells,
well pumps, well head facilities, wellfield collector piping network, and access
roadway, or mitigation costs (if required). Raw water transmission pipeline costs
will be discussed with members of the EPX Project team.
Task 4.9 - Permitting Analysis
Possible permits required to construct a Floridan aquifer well would include a Water
Use Permit with SFWMD, well construction permits from SFWMD, and construction
permits for public drinking water facilities from Palm Beach County Department of
Heath. Other permits, such as NPDES for disposal of water during testing or other
right-of-way access permits, will be determined based on the sites selected for
further analysis. Permitting requirements will be identified for each site and used to
analyze the alternatives as part of Task 5.
The Technical Memorandum from Task 4.7 will be updated to include the probable
construction cost estimates. Five copies of the revised draft TM will be submitted to
the CITY and select members of the EPX Project team for review. Upon receiving
and incorporating comments, five final copies of the TM will be submitted to the
CITY as part of the final report deliverable.
Task 5 - Final Well Site Alternative Analysis
Task 5.1 - Conduct Decision Model Analysis
Following the identification of the final set of Floridan aquifer well sites, raw water
transmission pipeline routing, property and cost analyses, each alternative will be
measured against the final selection criteria and entered into the decision model.
Included with this analysis will be additional simulations using the grotmdwater
model developed in Task 2.1. The results of the groundwater modeling, along with
other evaluation criteria will be entered into the decision model and results
presented to the CITY and discussed to decide on the most feasible site for the siting
of the Floridan aquifer wells.
Task 5.2 - Prepare Technical Memorandum
Following the meeting with the CITY and the EPX Project team, the most feasible
alternative will have been selected and Technical Memorandum will be prepared
summarizing the decision model results, the discussions with the CITY and the final
siting of the ten (10) Floridan aquifer water supply wells. Included in the final TM
will be a detailed testing plan for the two test well locations.
Five copies of the draft TM will be submitted to the CITY and select EPX Project
team members for review. Upon receiving and incorporating comments, five final
copies of the TM will be submitted to the CITY as part of the final report deliverable.
DFB\CH2M HILL SOW 032504.DOC 9
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
At the conclusion of Task 5, the various technical memoranda prepared will be
compiled and bound in a single report to document the well siting process. Five
copies of the Well Siting Report will be provided to the CITY and EPX Project team
members.
Task 6 -Design of Floridan Aquifer Test Wells
Up to two locations identified in Tasks I - 5 will be used to construct Floridan
Aquifer Test Wells. Test wells will be designed so that that they can ultimately be
converted into full-scale productions wells. Aquifer monitor wells will also be
installed at both test well locations. One observation well will be installed at each
location to monitor the production zone during aquifer performance testing. In
addition, one deeper observation well will also be constructed at one test well
location to monitor the leakance from the lower Floridan aquifer. Services associated
with Task 6 will be combined with existing Task Order 17 - Engineering Services for
Final Design, Bidding Services, Services During Construction and Reports for Aquifer
Storage and Recovery Well ASR-2 at the City of Boynton Beach East Water Treatment Plant
currently being executed by CH2M HILL. CH2M HILL will provide the following
services for the City during the design of those test and monitor wells.
Task 6.1 - Kick-off Meeting.
CH2M HILL will meet with the CITY staff and select EPX Project team members to
clarify the requirements for the project. Critical path issues (permitting,
construction sequence, etc.) that will require information/guidance from the CITY
before design can effectively begin will be identified. A site visit will be carried out
to identify possible conflicts, determine site constraints and the CITY preferences for
equipment types and location. CH2M HILL will prepare meeting minutes of the
kick-off meeting and site visit including an action item list of critical issues requiring
resolution.
Task 6.2 - Design Criteria
CH2M HILL will address outstanding design issues and summarize the preliminary
design criteria for each component of the two test wells and three monitor wells. The
design criteria description summaries will be incorporated into a preliminary design
report or TM.
After development of the design criteria, CH2M HILL will prepare the design of the
wells. The design drawings and specifications will show the scope, extent, and
character of the work to be furnished and performed by a contractor. One set of
contract documents will be prepared for both test wells. It is expected the following
list of technical specifications and drawings will be prepared. Half sized drawings
(11" x 17") will be submitted at the 60% completion levels. Full sized sheets (22" x
34") will be submitted for the 90% and Final design submittals.
DFB\CH2M HILL SOW 032504.D0C 10
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Specifications
· Division 1 - General Requirements
· Division 2 - Site Construction
· Division 3 - Concrete
· Division 5 - Metals
· Division 9 - Finishes
· Division 15 - Mechanical
Drawings
· Cover Sheet and Index
· Vicinity and Location Maps
· Abbreviations
General, Civil and Structural Legends
· Yard Piping/Site Plan
· Mechanical Legend
· Floridan Aquifer Test Well Construction Details
· Standard Details
Task 6.3 - Survey
A boundary survey will be necessary at the two test well sites to define property
botmdaries and to locate adjacent and underlying utilities. Based on the uncertain
size and complexity of this task, a $5,000 allowance will be requested to provide the
requisite services. CH2M HILL will solicit cost estimates from local vendors,
prepare the subcontracting mechanism, direct the work, and submit draft and final
copies of the survey to the CITY for review.
Task 6.4 -60% Design Review Meeting.
At a time coordinated with the CITY and EPX Project team, CH2M HILL will
conduct at workshop to review the 60% Detailed Design Submittal. The workshop
will consist of one meeting between the CITY, select members of the EPX Project
team, and key members of CH2M HILL project team. CH2M HILL will prepare and
distribute written summaries of decisions rendered. The approved written
summaries will serve as the basis for proceeding with the completion of the final
design.
Task 6.5 - 90% Detailed Design Submittal.
CH2M HILL will provide 2 sets of the 90% complete design submittal for the test
and observation wells that will include the following:
· Draft technical specifications
· A budget level opinion of probable construction cost
DFfl\CH2M HILL SOW 032504.D0C 11
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
CH2M HILL will meet with the CITY and select members of the EPX Project team to
review the design and address any final comments before the design is finalized.
Task 6.6 - Final Detailed Design Submittal
Based upon the comments agreed upon as a result of the 90-percent review meeting
with the CITY and EPX Project team members, CH2M HILL will prepare a 100
percent (final) design submittal for Floridan aquifer test and observation wells.
These documents will be used to obtain competitive bids for the construction of
these projects. The submittal will include:
· Two sets of final (100 percent) specifications
· Two sets of final (100 percent) full size drawings
· Estimated Total Project Cost for the design package
After acceptance by the CITY and EPX Project team members of CH2M HILL's 100-
percent drawings and specifications, CH2M HILL will solicit bids from qualified
firms to construct the test and observation wells. Permitting shall be carried out
concurrent with design and prior to the Bidding Phase.
Task 7 - Permitting Services
As part of the test well design and construction, it is not expected that any permits
will be required except for a well construction permit which is required to be
obtained by the well drilling contractor. Other permits such as NPDES for disposal
of water during testing or other right-of-way permits will not be known until the
siting analysis is conducted in Tasks 3-6. Thus, an allowance of $25,000 will be
included in this task only to be authorized by the City after a detailed scope of work
and fee are developed and agreed upon by the CITY based on the permitting
requirements identified.
Permitting will be performed concurrently with Task 6 - Detailed Design and
completed prior to Task 8 - Bid Phase Services.
Task 8 - Bid Phase Services
CH2M HILL will provide bid-phase services for the construction of the test and
observation wells following the guidelines outlined by the CITY in the Standard
Procedures and Functions for Consultants, Procurement Services, and Program
Management Team. Services provided under Task 8 will be combined with existing
Task Order 17 - Engineering Services for Final Design, Bidding Services, Services During
Construction and Reports for Aquifer Storage and Recovery Well ASR-2 at the City of
Boynton Beach East Water Treatment Plant currently being executed by CH2M HILL.
Specific functions to be performed by CH2M HILL will include the following:
DFB\CH2M HILL SOW 032504.DOC 12
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Bid Package Preparation. CH2M HILL will prepare Drawing and Specification
packaging for bidding purposes.CH2M HILL will reproduce and sell construction
bid documents to prospective bidders on behalf of the CITY. CH2M HILL will
provide the CITY and EPX Project team Program Manager with two copies of the
bid package (each for a total of four documents).
Pre-Bid Meeting. CH2M HILL will assist with and attend one Pre-Bid meeting.
CH2MHILL will prepare Pre-bid meeting minutes summarizing topics of
discussion and providing responses to significant Bidder questions.
Technical Issues. CH2M HILL will coordinate all communications with bidders on
matters related to technical aspects of the design. Copies of all correspondence will
be maintained with the CH2M HILL project manager and copied to the CITY.
Addenda. If required, based upon questions from prospective bidder, CH2M HILL
will prepare a draft addenda. The addenda will be reviewed and issued by the
CITY.
Bid Review. CH2M HILL will review the bids received for accuracy and prepare
Bid Tabulation for review by the CITY and EPX Project team Program Manager.
CH2M HILL will review Bid Documents of the apparent low bidder including
payment and performance bond information, insurance information, and references.
Based upon the above, CH2M HILL will issue a draft Recommendation of Award
letter to the City for concurrence. A final Recommendation of Award letter will
then be issued to the City for distribution to the bidders..
"As Bid" Conformed Construction Documents. CH2M HILL will produce a total of
six copies of conformed "As Bid" Contract Document Specifications and Drawings,
incorporating all Addenda. This will include the selected Contractor's Bid, Payment
and Performance Bonds and Certificates of Insurance. The conformed construction
documents will be issued to the CITY and Contractor for signature and execution.
Two copies will be issued to the Contractor, two copies will be provided to the
CITY, and two copies will be maintained by CH2M HILL.
Drawing Copies. CH2M HILL shall provide an electronic copy and one
reproducible copy of conformed contract documents and drawings. CH2M HILL
will also provide two half-sized sets of drawings.
Bid Service Completion. Bid services will be considered complete upon CH2M
HILL's review and providing the Contractor's executed documents and conformed
contract documents to the CITY.
DFB\CH2M HILL SOW 032504.D0C 13
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Task 9 - Construction Management Support Services
It is expected that construction and testing of the two test wells, and associated
observation wells, will take approximately 30 weeks, depending on the site access
issues. Because of the unknown time element of this work, Task 8 will be completed
on a time and materials basis. CH2M HILL will be responsible for construction
management an will provide the following services:
Pre-construction Conference. CH2M HILL will attend and participate in one pre-
construction conference with the awarded contractor, the CITY and the EPX Project
team Program Manager. CH2M HILL will be responsible for preparing agenda,
chairing and preparing minutes from the meeting.
Monthly Progress Meetings. CH2M HILL will conduct monthly progress meetings
with the awarded contractor, the CITY and the EPX Project team Program Manager.
CH2M HILL will be responsible for preparing agenda, chairing and preparing
minutes from the meetings.
Submittal Review. CH2M HILL will review submittals from the contractor
including shop drawings, product data, schedules, progress payments and will
provide up to one additional review per submittal. CH2M HILL will be responsible
for receiving and distributing the submittals and corresponding directly with the
CONTRACTOR.
Pay Request Review. CH2M HILL will receive, review, and provide recommend-
ations for payment to the CITY for work completed.
Field and Change Orders. CH2M HILL will issue field change orders, requests for
quotation, work change directives, and change orders as needed throughout the
project. If Change Orders financially impact the project, CH2M HILL will request a
meeting with the CITY and the EPX Project team Program Manager to review
contract modification.
Requests for Information. CH2M HILL will also review and respond to Requests for
Information (RFI) and Clarification submitted by the Contractor.
Project Start up and Close Out. CH2M HILL shall conduct project dose out services
including:
· Incorporation of as-built information provided by the Contractor into a final set
of Record Drawings.
· Conducting substantial completion and final completion inspection and issuing
punch lists following each inspection.
DFB\CH2M HILL SOW 032504.DOC 14
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
· As part of the above inspections, CHM HILL will assist the CITY with start-up
services.
· Reviewing final close out change orders and payment applications from the
Contractor for processing by the CITY.
· Conduct one walk through inspection with CITY and EPX Project team staff
prior to final acceptance by the CITY.
CH2M HILL will notify and invite CITY and the EPX Project team Program
Manager to all monthly meetings and close out activities. CH2M HILL will provide
the construction management services for the test and observation wells on a time
and materials basis.
Task 10- Full Time Resident Observation
CH2M HILL will conduct full-time resident observation services during the test well
and associated observation well construction and testing. CH2M HILL will prepare
weekly construction summaries and provide copies to the CITY and EPX Project
team program manager. This task assumes that the first location (One test well and
two monitor wells) will require 16 weeks to construct, while the second location (one
test well and one monitor well) will require 12 weeks to construct. During the
construction period, it is anticipated that a full time resident will be on site up to 40
hours per week. This accounts for probable 24-hour, 7-days per week drilling
activities during casing installations, cementing and testing by the CONTRACTOR
and includes time to coordinate with SFWMD for inspections as required. Because
of the tmknown nature of this work, Task 10 will be completed on a time and
materials basis.
Task 11 - Aquifer Performance Testing
Task 11.1 - Aquifer Performance Testing
Following construction of the two test wells, CH2M HILL will set up and conduct
aquifer performance tests on both wells to obtain aquifer parameter, water quality
and flow characteristics of the upper Floridan aquifer. It is expected that both sites
will include one upper Floridan aquifer test well sized for a future production well
and one smaller diameter, upper Floridan aquifer observation well. In addition, one
site will also be constructed with a lower Floridan aquifer observation well to assess
the possibility of future upward leakance of poorer water quality from the lower
Floridan aquifer.
Testing will consist of extended pumping of the test wells, up to 72 hours (each site),
while monitoring piezometric impacts to the adjacent observation wells. The flow
rate and duration of the tests will be determined after the point of water discharge is
identified and the well is constructed.
DFR\CH2M HILL SOW 032504.DOC 15
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
It is anticipated that CH2M HILL will set-up pressure transducers to monitor
changes in the water levels in the test and observation wells while flow rates are
measured. It is anticipated that daily site visits will be needed during the testing
cycle however, full time observation should not be necessary. Discrete water quality
samples will also be collected during the pumping portion of the test once water
quality has stabilized (as indicated by conductivity and chloride concentrations)
Water quality parameters will be obtained from the EPX Project team and samples
will be submitted to a CITY-approved, certified testing laboratory for analysis. A
cost allowance of $2,500 has been allocated for this activity. Following the
completion of the pumping phase, recovery of the test and observation wells will
also be documented. It is anticipated that the two pumping tests (i.e., mobilization
and set up, pumping and recovery periods, and demobilization) will last
approximately three weeks. Because of the unknown duration of this work, Task 11
will be conducted on a time and materials basis.
Task 11.2 -Test Well Report
Following the completion of the aquifer testing, the field data will be analyzed to
determine aquifer characteristics and well efficiency. From this information, full-
scale production impacts will be projected and the exact numbers of production
wells will be determined. Following the completion of all testing activities, the test
production wells will be configured with a tee, gate valves, and blind flanges to
accommodate future conversion to full scale production wells.
All construction and testing data will be compiled in a draft TM will be submitted to
the CITY and the EPX Project team for review. Upon receiving and incorporating
comments from the CITY, five final copies of the TM will be submitted to the CITY
as part of the final report deliverable.
D. Assumptions
· Properties within the CITY's service area will be the primary focus for siting of
the supply wells, however, areas adjacent to the service area will also be
considered.
Only available electronic GIS maps will be used to develop the base map and
conduct the initial screening analysis. No new GIS layers will be developed.
Except for the Test Wells and associated observation wells, only conceptual
drawings of typical well head details, raw water transmission piping layouts and
identification of possible areas requiring easements or property acquisition will
be developed. No other designs will be developed as part of this Task Order.
CITY will be responsible for providing GIS coverages and other maps that are
available from the CITY in electronic format to CH2M HILL. CH2M HILL will
DFB\CH2M HILL SOW 032504.DOC 16
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
be responsible for obtaining other available GIS coverages from the County and
other public sources.
CITY will be responsible for conducting the necessary land and easement
acquisition analysis and setting up and conducting meetings with individual
landowners. CH2MHILL will not be involved in these meetings with
landowners.
· The groundwater modeling conducted in Task 3.1 will be set up so that the
model can be used for subsequent Water Use Permitting purposes in the event
the CITY elects to proceed forward with the design and construction of Floridan
aquifer water supply wells. However, per the South Florida Water Management
District (SFWMD) guidelines, this would be considered a Type I model and
would provide a gross approximation of potential impacts of the proposed
groundwater withdrawals. If during the permitting process, conditions warrant
that more sophisticated modeling is required, and the data supports it, a separate
Type II groundwater flow model such as MODFLOW would have to be
developed and utilized.
· CITY will be responsible for conducting the necessary land and easement
acquisitions.
· Permits for construction of the test wells will be the responsibility of the
contracted well driller. CH2M HILL will not responsible for any permitting fees.
· All tasks will be conducted on a time and materials basis. Tasks 2 and 6 are
represented as a project allowance for work that is currently undefined. As such,
a labor breakdown can not be prepared.
· Payment for all work associated with the test and observation wells will be
provided directly by the CITY. The work will progress following a traditional
design/bid/build delivery protocol.
E. Contract Reference
This Task Order shall be performed under the terms and conditions described
within the Agreement for General Engineering Consulting Services dated November
18, 2003, between the City of Boynton Beach and CH2M HILL, Inc.
F. Additional Services
Additional services will be provided to the CITY or other EPX Project team members
as directed by the CITY on a time and materials basis. Scope and fee to amend this
task order will be submitted to the CITY and EPX Project team Program Manager for
review and approval prior to initiating additional work. Additional items may
DFB\CH2M HiLL SOW 032504.DOC 17
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
include supplemental modeling, presentations and coordination with other CITY
projects and activities.
G. Obligations of the City
In addition to the specific activities identified in this scope of work, the CITY is
obligated to provide the following:
· Provide available data as requested to complete the tasks identified in this scope
of work
· Attend requested meetings
· Provide timely reviews of deliverable materials with comments incorporated into
a single document
· All permitting fees
H. Deliverables
The following deliverable are included in this project:
Task 1 - None
Task 2.1 - Grant application to SFWMD by April 1, 2004
Attendance at requested meetings
Task 2.6 -Graphics assistance as requested
Task 3.1 - Hydrologic data tabularized for model input
Task 3.1 - Preliminary groundwater model indicating well spacing and capacity
Task 3.2 - Kick off meeting minutes and action items
Task 3.2 - Well location selection matrix with weighted alternatives
Task 3.3 - Five copies of Draft TM summarizing Task 3 activities
Five copies of Final TM summarizing Task 3 activities
Task 4.7 - Five copies of Draft TM summarizing Task 4 activities
Five copies of Final TM summarizing Task 4 activities
Task 4.8 - Opinion of Construction costs based on well site availability
Task 5 - Five Final well siting alternatives analysis TM
Five TMs with revised model results
Five Compiled "Well Siting Report" incorporating all project TMs
DFB\CH2M HILL SOW 032504.DOC 18
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Task 6.1 - Kick off meeting minutes
Task 6.2 - Preliminary design criteria TM
Task 6.3 - Site Survey (if required)
Task 6.4 - 60-percent design workshop meeting minutes with decision summary
Two copies of 60-percent design submittal (half size drawings)
Two copies of 90-percent design submittal drawings (full size),
specifications, and cost estimates
Task 6.6 - Two copies of Final Design
Task 7 - Permits as required
Task 8 - Two copies of bid documents
Letter of recommendation for CITY and EPX Project team concurrence
Four sets of conformed construction documents
Task 9 - Notification of construction meetings
Task 10 - Copies of weekly construction summaries
Task 11 - Five copies of Draft Well Construction Report
Five copies of Final Well Construction Report
I. Compensation
Compensation by the CITY to the CONSULTANT for services provided in this Task
Order will be a not-to-exceed basis in accordance with the above-mentioned
Agreement. Individual task limits will not be exceeded without prior written
authorization from the CITY. The compensation for the services described in Task 1
- 11 of this Task Order is estimated at $484,950 as shown in the following summary
table and proposed labor estimate. Work completed by the CONSULTANT will be
invoiced monthly on a labor and expenses basis per the above agreement.
DFB\CH2M HILL SOW 032504.DOC 19
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Task Description Labor Labor Cost Expenses Sub Contract Totals
Hou rs Expenses
Task 1 - Coordination with EP× Team 324 $46,584 $4,416 $51,000
Task 2 - Public Outreach and EPX $40,000 $5,000 $45,000
Project Team Support (allowance)
Task 3 - Supply Well Site Selection 100 $10,182 $1,018 $11,200
Criteria
Task 4 - Siting Analysis and Opinion 196 $20,412 $2,088 $22,500
of Cost
Task 5 - Final Well Site Alternative 98 $10,212 $1,038 $11,250
Analysis
Task 6 - Design of Floddan Aquifer 324 $30,740 $3,260 $5,000 $39,000
Test Wells
Task 7 - Permitting Services $23,896 $1,104 $25,000
(allowance)
Task 8 - Bid Phase Services 134 $12,996 $1,504 $14,500
Task 9 - Construction Management 870 $81,360 $7,640 $89,000
Support Services
Task 10 - Full Time Resident 1380 $118,080 $13,920 $132,000
Observation
Task 11 - Aquifer Testing and Report 390 $36,612 $5,388 $2,500 $44,500
Preparation
Grand Totals 3816 $431,074 $46,376 $7,500 $484,950
J. Schedule
CH2M HILL will commence work upon receipt of written authorization and
complete work associated with this Task Order in accordance with the attached
master schedule developed by the EPX Project team. As this is a team effort
between five consultants retained by the CITY, CH2M HILL will adhere to the
master schedule agreed by the EPX Project team and the CITY
DFB~CH2M HILL SOW 032504.DOC 20
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
K. Approval
DATED this lB day of M A J
,2004.
CITY OF BOYNTON
BEACH
CH2M HILL, INC.
Kurt Bressner
City Manager
Timoth~
Office Man'ag~
Attest/Authenticated:
City Clerk
Approved as to Form:
Office of the City Attorney
Attest/Authenticated:
~~'-. Commission #DD225415
~Expircs: Jun 22, 2007
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DFB\CH2M HILL SOW 032504.DOC 21
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
ATTACHMENT 1
COST ESTIMATE PHASE 1
0 ,.re
8888
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
A'I'TACHMENT 2
MASTER SCHEDULE
i i