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RESOLUTION NO. R04- IO1~5
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AMENDING RESOLUTION NO. R04-078, BY
DELETING GLOBALTECH INC., FROM THE LIST OF
APPROVED CONSULTANTS FOR THE EAST WATER
TREATMENT PLANT EXPANSION (EPX), STAGE 1,
PHASE 1 PROJECT; AUTHORIZATION FOR THE CITY
MANAGER TO EXECUTE FOUR (4) INDIVIDUAL TASK
ORDERS IN THE TOTAL AMOUNT OF $823,790.00;
RESERVING TO THE CITY THE RIGHT TO REQUEST
ALTERNATE PROPOSALS FROM APPROVED
CONSULTANTS FOR THE REMAINDER OF THE WORK
IN SUBSEQUENT STAGES AND PHASES; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission approved Resolution No. R04-078, approving five
ndividual task orders for the East Water Treatment Plant Expansion (EPX), State 1, Phase 1
)roject; and
WHEREAS, upon recommendation of staff, the City Commission has determined
hat it is in the best interests of the residents of the City of Boynton Beach, to amend
tesolution No. R04-078 to delete the firm of Globaltech, Inc., from the list of approved
:onsultants for the East Water Treatment Plant Expansion, Stage 1, Phase 1 project; and
WHEREAS, that the approval of the remaining four contracts on this project,
.pproved by Resolution R04-078 is for Stage 1, Phase 1 work only, unless authorized in
vriting by the City Manager to proceed to the next task; and
WHEREAS, the City reserves the right to request alternate proposals from approved
onsultants for the remainder of the work in subsequent stages and phases, if necessary to
omplete the work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
tHECITY OF BOYNTON THAT:
BEACH,
FLORIDA,
\CA\RESO~Agreements\Task - Change Orders,Amending R04-078 - Globaltech.doc
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Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
>eing true and correct and are hereby made a specific part of this Resolution upon adoption
~ereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does
~ereby authorize and direct the following:
a) Amendment of Resolution No. R04-078 to delete the firm of Globaltech, Inc., from
:he list of approved consultants for the East Water Treatment Plant Expansion, Stage 1, Phase
project; and
b) That the approval of the remaining four contracts on this project listed below,
~pproved by Resolution R04-078 is for Stage 1, Phase 1 work only, unless authorized in
a, riting by the City Manager to proceed to the next task. Those Consultants are as follows:
CH2M Hill, Inc., - Upper Floridan Aquifer Wellfield Development
Kimley-Horn and Associates - Water Treatment Plant Design and Site
Plan Development
· Metcalf & Eddy - Off-Site Pipelines Development
· Arcadis G&M, Inc., - Membrane Concentrate Disposal Development;
and
c) The City reserves the right to request alternate proposals from approved consultants
or the remainder of the work in subsequent stages and phases, if necessary to complete the
york.
Section 3. This Resolution shall become effective immediately upon passage.
5CA\RESO\Agreements\Task - Change Orders'Amending R04-078 - Globaltech.doc
1 PASSED AND ADOPTED this (o day of July, 2004.
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~_TTEST:
CITY OF BOYNTON BEACH, FLORIDA
\CA\RESO\Agreements\Task - Change OrdemV~nending R04-078 - Globaltech.doc
Task Order No. U04-15-03
METCALF & EDDY, INC.
TASK ORDER NO. U04-15-03
East Water Treatment Plant Exp.
City Of Boynton Beach
East Water Treatment Plant Expansion Stage 1
Conceptual/Preliminary Design Phase 1
Engineering Services for Off-Site Pipelines
A. Background
The City of Boynton Beach (City) is embarking on a major improvement project for the
City's East Water Treatment Plant (WTP). The project named "East Plant Expansion"
(or "EPX" for short) will address the City's future water needs. Currently, the South
Florida Water Management District (SFWMD) limits the quantity of water available for
withdrawal from the City's primary source of water, the surficial Biscayne aquifer, for
potable water use. If not addressed, this existing water withdrawal restriction will create
water shortages for the City in the future.
Water Supply. The EPX Project will resolve the potential water shortage issues by
changing the East WTP's primary water source from the existing surficial Biscayne
aquifer to the deeper more plentiful upper Floridan aquifer. Due to these withdrawal
limitations and restrictions placed on the sunScial Biscayne aquifer, the City is turning to
the Floridan aquifer as an additional alternative water source to the surficial Biscayne
aquifer in order to meet its future water demands. The change in the primary water
source will provide the City with an adequate water supply and help the environment by
reducing the potential for salt-water intrusion into the surrounding area's groundwater
near the East WTP.
Water Treatment. By changing the primary water source to the upper Floridan aquifer,
the EPX Project will also change the water treatment process at the East WTP from lime
softening to a low-pressure reverse osmosis (LPRO) treatment system. The new LPRO
treatment process will produce fresh water from the brackish upper Floridan aquifer water
source. The LPRO membrane treatment process is similar to the existing membrane
softening process at the West WTP and will produce a higher quality of water that is low
in color and hardness than currently produced by the existing lime treatment process at
the East WTP. The new LPRO membrane treatment process also provides the City with
the best available technology to meet the existing and pending water quality requirements
of the Environmental Protection Agency.
Project Approach. It is anticipated that the required facilities for the East WTP will be
constructed in two stages. In Stage 1, the City will install 8 million gallons per day (mgd)
of treatment capacity and approximately ten Floridan wells to supply water by August
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
June 7, 2004
2008. In Stage 2, the City will install the remainder of the equipment needed to expand
the treatment facilities to 16 mgd of product water capacity by year 2013.
To assist the City with Stage 1 of this large project, the City has assembled a team of five
Consultants to provide professional services for the planning, preliminary design, design,
permitting and construction of the required facilities. The EPX Project team consists of
the following consultants with their respective project responsibilities:
· Globaltech, Inc. - Program Management
· CH2M HILL, Inc. - Floridan Aquifer Well field Development
· Kimley-Horn and Associates - Water Treatment Plant Design and Site Plan
Development
· Metcalf & Eddy- Off-Site Pipelines Development
· Arcadis G&M, Inc. - Membrane Concentrate Disposal Development
The City will engage each Consultant separately for the Stage 1 work in two separate
design phases:
· Phase 1 - Conceptual/Preliminary Design Phase
· Phase 2 -Design and Construction Phase
In general, the Conceptual/Preliminary Design of Phase 1 to be conducted by the EPX
Project team will accomplish the following:
· Select well site locations
· Construction of two Floridan aquifer test wells to determine water quality and
water withdrawal rates for well and plant process sizing
· Identify raw water main routing considerations
· Develop the new East WTP Water site layout to include the new LRPO facilities
and the existing facilities
· Develop treatment process criteria to be used in Phase 2 design work
· Determine the most feasible membrane concentrate disposal option(s) and provide
design criteria for the most feasible disposal option(s)
· Identify permitting requirements for improvements
· Determine budgetary cost for improvements
Based on the results of the Conceptual/Preliminary Design of Phase 1, the development
of plans and specifications will be conducted in Phase 2, along with the construction
services. These Phase 2 services are to be provided in subsequent task orders following
the completion of the Phase 1 services. Services to acquire the land for raw water wells
sites, membrane concentrate disposal site, and easements are not included in the scope of
any of the EPX Project team members.
Project description for Metcalf & Eddy's Off-Site Pipeline Development activity under
the EPX Project Phase 1 services is provided in the remainder of this task order.
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
June 7,2004
B. Project Description for Metcalf & Eddy
Because of the large magnitude of the EPX Project, the EPX Project has been subdivided
into five individual activities. Metcalf & Eddy (M&E) has been chosen to provide
professional engineering services for all off-site piping for Phase 1 of the the EPX
Project. This piping will primarily consist of a new raw water line to supply the Floridan
Aquifer water to the East WTP site. M&E's project scope will be at the interface where
raw water piping goes below grade (at below grade isolation valve) at each Floridan well
location to the East WTP site. The scope may also include the concentrate disposal line
and finished water distribution mains.
The CITY has asked each consultant to provide a fee proposal to assist in the
conceptual/preliminary design phase of the project. M&E's role during this first phase
will be attending meetings to coordinate with project team members as needed, review
information for those items which affect off-site piping routes, and provide assistance in
community involvement.
M&E's obligations include timely communication of activities and status of the project
with the CITY's Senior Project Manager, Program Management staff (Globaltech), and
other EPX Team members.
C. Scope of Services
M&E will provide professional engineering services to the CITY as follows:
Task l- M&E Project Management
Task 1.1 - Management
Project Management activities comprise contract administration, coordination of project
staff, monitoring of progress and project costs during the project.
Task 1.2 - Project Meetings
M&E will attend the following meetings with representatives of the CITY as part of this
project, as follows:
a. Monthly EPX Project Team Meetings
b. EPX Technical Review Committee (TRC) Meetings
For estimating purposes, we have assumed 12 monthly team meetings and 12 consultant
interaction/technical review committee meetings each at an average of 6-hour durations.
These meetings may be used to also assist in coordinating permitting and other necessary
activities.
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
June 7,2004
It is assumed that Globaltech, as the overall program's project manager, will be providing
agenda and minutes for each monthly team meeting. For the TRC meetings identified in
'b' above, M&E will distribute a brief memorandum to each EPX member regarding
pertinent subject matter discussions. It is anticipated that M&E will be meeting with
CH2MHill for well siting discussions, Arcadis for disposal discussions, and Kimley-Horn
for finished water and water main route discussions.
M&E is committed to fostering strong relationships with the EPX members. These
meetings are one vehicle to meet our commitment.
Task 2.- Conceptual Design
M&E will provide review and assistance in those items which affect off-site piping
routes. These items consist of
Review and input for raw water well siting and concentrate disposal studies prepared
by CH2M Hill and Arcadis, respectively,
Review of Kimley-Horn's Technical Memorandum of well sites and East WTP site
plan,
· Route recommendations and pipe sizing,
Review of rights-of-way and easements for the probable pipe route,
· Review of permitting requirements,
· Researching grant opportunities,
· prepare a budgetary cost estimate for all off-site pipelines of up to three pipe route
alternatives, and
· Preparation of a technical memorandum (TM) summarizing items above.
Project Team
The project team will be led by Mr. Alejandro Toro, P.E. who will act as principal-in-
charge. The M&E's project manager will be Mr. Jim Penkosky, P.E.
O. Assumptions
1. The services under this scope of work are for 12 months during the conceptual
planning stage shown in the overall project schedule. After that it is assumed that
M&E will be providing design services under a new scope of work.
2. Upon well siting, M&E can complete the Technical Memorandum within five
months.
E. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Consultant Agreement, Two-Year General Consulting and Engineering Contract dated
November 18, 2003 between the CITY and Metcalf & Eddy.
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
June 7,2004
F. Additional Services
At this time, there are no additional services anticipated that M&E would provide outside
these scope of services. However, should the need for additional services arise, M&E
will inform the CITY and Program Manager in writing prior to the commencement of any
additional services.
Any additional services can be provided, if desired by the CITY, under a separate Task
Order(s) or by amendment to this Task Order. Services performed will be on an as-
directed basis in accordance with a written Notice to Proceed from the CITY.
G. Obligations of the CITY
1. The CITY or Program Manager shall provide M&E in a timely manner, record data
and information related to the project as necessary for the performance of the services
specified herein.
2. The CITY shall review all documents presented by M&E; obtain advice of an
attorney, insurance counselor, and other as CITY deems appropriate for such review
and render decisions pertaining thereto within reasonable time so as not to delay the
services of M&E.
H. Deliverables
Deliverables under Phase 1 of this project consist of the following:
· Meeting Minutes as required for Technical Review Committee
· Technical Memorandum for Conceptual Design under Task 2
I. Compensation
M&E proposes to perform all tasks outlined above for a time and materials amount of
$97,281. M&E will not exceed the fee amount of the individual tasks without
prior written approval of the program manager or CITY. A cost estimate presenting a
breakdown of fees and hours per task is included as Attachment 1. The fees are
summarized below:
Labor Labor
Task Designation Hours Cost Expenses Total Cost
1.1 Management 66 $7,746 $193 $7,939
1.2 Project Meetings 288 $40,104 $193 $40,297
2.0 Conceptual Planning 438 $48,496 $550 $49,046
Totals 792 $96,346 $935 $97,281
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
June 7, 2004
J. Project Schedule
The M&E will commence work upon receipt of written authorization and complete work
associated with this Task Order in accordance with the master schedule developed by the
EPX Project team provided in Attachment 2. As this is a team effort between five
consultants retained by the CITY, M&E will adhere to the master schedule agreed by the
EPX Project team and the CITY. M&E is fully committed to achieving all dates for our
responsible portion of the work and will accelerate where possible.
Once applicable for off-site piping, M&E will be providing a scope specific schedule in
Microsoft Project.
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
June 7,2004
DATED this q day of
CITY OF BOYNTON BEACH
,2004.
METCALF & EDDY, INC.
Mark S. B1
Attest/Authenticated:
Vice President
Title
(Corporate Seal)
Form:
Attest/Authenticated:
Office of the City Attorney
Notary
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
June 7, 2004
ATTACHMENT 1
COST ESTIMATE PHASE I
TASK ORDER NO. U04-15-03
EPX PROJECT PHASE 1- OFF-SITE PIPELINES
June 7, 2004
ATTACHMENT 2
MASTER SCHEDULE
CITY OF BOYNTON BEACH
EVVTP Expansion Phase I - Engineering services for Off-Site Pipelines
ATTACHMENT 1
TASK Desi~lnations
LABOR CATEGORY HOURLY 1.1 1.2 2.0 TOTAL TOTAL
RATE Hours RtxHrs Hours RtxHrs Hours RtxHrs HOURS FEES
Consulting/Engineering:
Proj. Dir., Principal $175 6 $1,050 0 $0 0 $0 6 $1,050
Senior Project Manager $156 36 $5,616 216 $33,696 142 $22,152 394 $61,464
Project Engineer $113 0 $0 0 $0 0 $0 0 $0
Senior En~lineer $89 0 $0 72 $6,408 296 $26,344 368 $32,752
Engineer $78 0 $0 0 $0 01 $0 0 $0
Scientist $71 0 $0 0 $00' $0 0 $0
Technical Services:
Senior Designer $91 0 $0 0 $0 0' $0 0 $0
Designer $71 0 $0 0 $00 $0 0 $0
Project Support Services:
Senior Administrative $71 0 $0 0 $0 0 $0 0 $0
Administrative $45 24 $1,080 0 $0 0 $0 24 $1,080
TOTAL PERSONNEL 66 $7,746 288 $40,104 438 $48,496 792 $96,346
Direct Costs:
Allowances unil $0
Subcontractor (none) cost' $0 $0 $0 $0
ODCs cost $175 $175 $500 $850
Direct Cost Markup 10% $18 $18 $50 $85
TOTAL DIRECT COSTS $193 $193 $550 $935
GRAND TOTALI 1157,9391 1540,297I 1549,04611597,281
Metcalf Eddy 6/9/2004
Task Order No. U04-01-01
ARCADIS G&M, INC.
TASK ORDER NO. U04-01-01
East Water Treatment Plant Exp.
City of Boynton Beach
East Water Treatment Plant Expansion Stage 1
Conceptual/Preliminary Design Phase 1
Engineering Services for Membrane Concentrate Disposal
Evaluation
A. Background
The City of Boynton Beach (City) is embarking on a major improvement project for thc
City's East Water Treatment Plant (WTP). The project named "East Plant Expansion"
(or "EPX" for short) will address the City's future water needs. Currently, the South
Florida Water Management District (SFWMD) limits the quantity of water available for
withdrawal from the City's primary source of water, thc surficial Biscayne aquifer, for
potable water use. If not addressed, this existing water withdrawal restriction will create
water shortages for the City in the future.
Water Supply. The EPX Project will resolve the potent/al water shortage issues by
charting the East WTP's pt/mary water source fi.om the existing surficial Biscayne
aquifer to the de~per more plentiful upl~r Florid,an aquifer. Duc to these withdrawal
limitations and restrictions placed on the surficial Biscayne aquifer, the City is turning to
the Floridan aquifer as an additional alternative water source to the surficial Biscayne
aquifer/n order to meet its future water demands. The change in the primary water
source will provide the City with an adequate water supply and help the enviror, ment by
reducing the potential for salt-water intrusion/nto the surroun6ing area's groundwater
near the East WTP.
Water Treatment. By changing the primary water source to the upper Floridan aquifer,
the EPX Project will also cbnnge the water treatment process at the East WTP from lime
softening to a low-pressure reverse osmosis (LPRO) treatment system. The new LPRO
treatment process will produce fresh water from the bracldsh upper Floridan aquifer
wat~ source. The LPRO membrane treatment process is similar to the existing
m~nbran¢ softening process at the West WTP and will produce a higher quality of watex
that is low in color and hardness than ctmently produced by the existing lime treatment
process at the East WTP. The new LPRO membrane treatment process also provides the
City with the best available technology to meet the existing and pending water quality
requirements of the Environmental Protection Agency_
Project Approach. It is anticipated that the required facilities for the East WTP will be
constructed in two stages. In Stage 1, the City will install 8 million galloae per day
(mgd) of treatment capacity and approximately ten Floridan wells to supply water by
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBRANE CONCENTRATE DISPOSAL EVALUATION
August 2008. In Stage 2, the City will install tho remainder of the equipment needed to
expand the treatment facilities to 16 mgd of product water capacity by year 2013.
To assist the City with Stage I of this large project, the City has assembled a team of five
Consultants to provide professional services for the planning, preliminary design, design,
permitting and construction of the required facilities. The EPX Project team consists of
the following consultants with their respective project responsibilities:
· Globaltech, Inc. - Program Management
· CH2M HILL, Inc. - Floridan Aquifer Well field Development
Kimley-Hom and Associates - Water Treatment Plant Design and Site Plan
Development
· Metealf& Eddy- Off-Site Pipelines Development
· Axcadis G&M, Inc. - Membrane Concentrate Disposal Development
The City will engage each Consultant separately for the Stage 1 work in two separate
desif~a phases:
· Phase 1 - Conceptual/Preliminary Design Phase
· Phase 2 -Design and Construction Phase
In general, the Conceptual/Preliminary Design of Phase 1 to be conducted by the EPX
Project team will accomplish the following:
· Select well site locations
· Construction of two Floridan aquifer test wells to dete-rm~ne water quality and
water withdrawal rates for well and plant process sizing
Identify raw water main routing considerations
Develop the new East WTP Water site layout to include the new LRPO facilities
and the existing facilities
Develop treatment process criteria to be used in Phase 2 design work
Determine the most feasible membrane concentrate disposal option(s) and provide
design criteria for the most feasible disposal option(s)
· Identify permitting requirements for improvements
· Dete~-i;;ine budgetary cost for improvements
Based on the results of the Conceptual/Preliminary Design of Phase 1, the development
of plans and specifications will be conducted in Phase 2, along with the construction
services. These Phase 2 services are to be provided in subsequent task orders following
the completion of the Phase 1 services. Services to acquire the land for mw water wells
sites, membrane concentrate disposal site, and easements are not included in th~ scope of
any of the EPX Project team members.
Project description for ARCADIS's Membrane Concentrate Disposal Evaluation activity
under the EPX Project Phase 1 services is provided in the remainder of this task order.
SUM 08 '04 ~0:43~M ~RC~DIS P.4×~0
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBRANE CONCENTRATE DISPOSAL EVALUATION
B. Project Description for ARCADIS
Because of the large magnitude of the EPX Project, the EPX Project has been subd/vided
into five individual activities. ARCADIS (CONSULTANT) will perform a Membrane
Concentrate Disposal Evaluation for the diq=king water by-product to be generated by the
planned East WTP LPRO treatment system. The work includes the completion of a
memorandum that identifies and ranks options that can be permitted and are practical,
and recommends further ewalua.fion of the three (3) or four (4) most suitable options.
ARCADIS will further evaluate the technical feasibility and cost of the highest ranked
options and complete a report describing findings with recommertdations. In addition,
during Phase 1, ARCADIS wiI1 anticipate and provide project-knowledgeable staff to
attend semi-monthly (twice per month) meetings (EPX Project progress meetings and
EPX technical review meetings).
C. Scope of Services
ARCADIS will prepare a Membrane Concentrate Disposal Evaluation for handling
drinking water by-produ~t generated by the planned East WTP LPKO treatment system.
Task I - Identify Four Preferred Options
ARCADIS will identify reasonable options for disposal. Available options will be
detexn-dned from internal discussions and input from City staff and its consulting team.
Currant apparent options are:
Deep well injection
· Shallow injection
Sanitary sewer discharge
Ocean out-fall
· Near-shore ocean discharge
· Intracoastal waters
· Surface disposal through exfiltrafion gallery
· Re-use for imgation
ARCADIS will contact the Florida Departmc,-nt of Environmental Protection and other
regulatory agencies, as appropriate (i. ¢., Palm Beach County Department of
Environmental Resources Management, Palm Beach County Health Unit), to discuss the
potential to pennit the various options. Some options may be permittabl¢ but the process
is long. Since the project schedule is critical, discussions will include the length of time
necessary and likely for permitting. ARCADIS will prepare a draf~ memorandum for
review by City staff and the consulting team, including a ranking of options and
recommendations to further evaluate recommended options. At that time, further
evaluation will be 1/m/ted to a maximum of four (4) options. After receipt of comments,
ARCADIS will finalize the "Memorandum" which will constitute "Deliverable 1".
jUM~00
~0~ 10:~AM A~CADIS
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBRANE CONC_,~NTRATE DISPOSAL EVALUATION
P,5/10
Task 2 - Evaluate Preferred Options
The options identified/n Task 1 will be evaluated in Task 2. The three or four preferred
options will be evaluated for technical feasibility, cost and several other criteria.
Consideration will be given to the following factors:
* Probable time needed to permit
* Cost and time for acquisition of land, right of way, and/or negotiated agreements
· Constmctability by June 2008
· Public perception
- Cost to acquire property and pein'fit, design and constmct (separate costs) the
disposal facilities, pipeline and aucillao' treatment facilities
* Cost for operation and maintenance
Design implications related to backup and redundancy requirements
Data needed for permit application
The options will be compared, including a present worth analysis of each of the (up to
three) options and including a separate analysis of intangible factors, if any. A &afl
report will be prepared that addresses the factors considered in reviewing the most
permit-table options and including a recommendation for the most favorable option. After
review and comment on the draft report by City staff and the consulting team, a final
"Report" will be prepared and submitted as "Deliverable 2".
Task 3- Team Meetings
During Phase I, AKCADIS will anticipate and provSdc one project-knowledgeable staff
to attend bi-monthly (twice per month) meetings for a total of I 0 meeting,.
It is assumed that Globaltech, as the overall program's project manager, will be providing
agenda and minutes for each monthly team meeting. It is anticipated that ARCADIS will
be meeting with Kimley-Hom to discuss membrane-concentrate water quality and with
Metcalf and Eddy to discuss water main route issues.
O. sumptions
In order to complete as current aud accurate a study as possible, ARCADIS will need
timely data about the following:
Flow rate and water quality for Stage 1 (8 mgd finished water capacity)
Flow rate and water quality for Stage 2 (16 mgd finished water capacity)
Schedule of target completion for Plant Expansion Stage 1 and Stage 2
JUM' OB '04 10:4~AM ARCADIS
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBRANE CONCENTRATE DISPOSAL EVALUATION
P,G/10
E. Contract Reference
This Task Order shall be performed under the terms and conditions described m the
Agrcem~t for General Engineering Services dated November 18, 2003, between the City
of Boynton Beach and ARCADIS G&M, Inc.
F. Additional Services
Additional Services may be provided by ARCADIS upon request by the CITY. These
services may include but are not limited to those services not provided in Section C.
Additional Services may include services ~at were expected to be provided by others
(Section D) but were not or cannot be provided by others. Other examples of Add/tional
Services include but are not limited to perrrfitting, design or construct/on management
aery/cea; preparation of specifications; data acquisition including but not limited tn
consmmfion or testing to determine disposal capacity;, collection and analysis of
hyclrogeologic, geotechnical, water quality or biological data; surveying or appraisal
servic,s.
G. Obligations of the City
The City shall promptly provide AP, CA.DIS, as necdecl, w/th record data, drawings
(electronic) and information regarding right of ways available to the City, lands under the
City's ownership or control, the City's rights of use of facilities inside and outside the
City (including the South Central Regional Wastewater Treatment Plant, sewer and water
transmission lines), and costs and appraisals of various properties and types of properties
insidc and outside the City, to the extent the data and information is available to the City.
H. Deliverables
Deliverable 1 (Memorandum) shall r~resent that Task 1 is 100 % complete. Deliverable
2 (R~port) shall represent that Task 2 is I00% complete. Draft wrsions of both
Deliverables will be providccl for review and comment by the City and EPX consulting
team before the final Deliverables are prepared.
I. Compensation
Th, CONSULTANT shall invoice thc CITY monthly for services completed in the
previous month, on a tirne-and-~wcpenses basis, at rates established in the Agreement
(re£er~nced in Section E) between the CONSULTANT and the CITY. The
CONSULTANT also will provide the Senior Project Manager and the I/PX Program
Manager with an update on project budget status monthly. The CITY shall promptly
process each invoice, promptly notify the CONSULTANT of any charges in dispute, and
pay the CONSULTANT for mounts not in dispute promptly in accordance with the
tea-ms of the Agreement.
JUM' 08 '0~ 10:45AM ARCADIS
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBP, ANE CONCENTRATE DISPOSAL EVALUATION
P.?×10
ARCADIS proposes to por~oz~ all t~ o~t~ abov~ for a t~d-~p~ ~o~t
of $49,995. ~C~ ~1 not ~ce~ th~ f~ ~o~t of ~ ~du~ t~ks ~out
prior ~E~ ~prov~ of ~e pm~ m~ager or CI~. A~mt 1 shows the
e~mated s~ horn ~d e~mm~ l~or fe~ for ~s T~ ~. ~e fe~ ~
s~~ below:
Labor Labor
Task Desigaafion Hours Fee Expenses Total Fees
1. Identify, Screen & Rec0mmenci Best- 82 $11,540 $700 $12,240
Available Alternatives
2. Evaluate Recommended Opl~ons and 218 $30,605 ~;850 $31,455
Idgnfify Best Alternative
3, EPX Project Team Meetings 42 $6,100 $200 $6,300
Totals 878 $124,215t $4,599 1549,995
J. Schedule
ARCADIS will commenc~ work upon receipt of written authorization and complete work
associated with this Task Order in accordance with the attached master schedule
dev,loped by the EPX Project team.
Deliverable 1 will be provided within 2 months of written authorization to proceed.
Deliverable 2 will be provided within 5 months of receipt of written authorization to
proceed.
TASK ORDER NO. U04-01-01
EPX PROJECT PHASE 1- MEMBRANE CONCENTRATE DISPOSAL EVALUATION
P.8710
DATED tiffs ~ day of
CITY OF BOYNTON BEACH
Kurt Bressncr'
CSty Manager
Attest/Authenticatexl:
,2004.
ARCADIS G&M, INC.
sociate Vi~ President/
Southeast Florida Area Manager
Witn~::
ATTACHMENT 1
COST EST]MATE PHASE 1
Task Order No. U04-5-06
CH2M HILL, INC.
TASK ORDER NO. U4-5-06
East Water Treatment Plant Exp.
City of Boynton Beach
East Water Treatment Plant Expansion Stage 1
Conceptual/Preliminary Design Phase 1
Engineering Service for the Siting, Preliminary Design, Test
Well Construction and Evaluation of a Floridan Aquifer Well
Field
A. Background
The City of Boynton Beach (City) is embarking on a major improvement project for
the City's East Water Treatment Plant (WTP). The project named "East Plant
Expansion" (or "EPX" for short) will address the City's future water needs.
Currently, the South Florida Water Management District (SFWMD) limits the
quantity of water available for withdrawal from the City's primary source of water,
the surficial Biscayne aquifer, for potable water use. If not addressed, this existing
water withdrawal restriction will create water shortages for the City in the future.
Water Supply. The EPX Project will resolve the potential water shortage issues by
changing the East WTP's primary water source from the existing surficial Biscayne
aquifer to the deeper more plentiful upper Floridan aquifer. Due to these
withdrawal limitations and restrictions placed on the surficial Biscayne aquifer, the
City is turning to the Floridan aquifer as an additional alternative water source to
the surficial Biscayne aquifer in order to meet its future water demands. The change
in the primary water source will provide the City with an adequate water supply
and help the environment by reducing the potential for salt-water intrusion into the
surrounding area's groundwater near the East WTP.
Water Treatment. By changing the primary water source to the upper Floridan
aquifer, the EPX Project will also change the water treatment process at the East
WTP from lime softening to a low-pressure reverse osmosis (LPRO) treatment
system. The new LPRO treatment process will produce fresh water from the
brackish upper Floridan aquifer water source. The LPRO membrane treatment
process is similar to the existing membrane softening process at the West WTP and
will produce a higher quality of water that is low in color and hardness than
currently produced by the existing lime treatment process at the East WTP. The new
LPRO membrane treatment process also provides the City with the best available
DFB'tCH2M HiLL SOW 060804 1
TASK ORDER NO. U04-§-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
technology to meet the existing and pending water quality requirements of the
Environmental Protection Agency.
To assist the City with Stage I of this large project, the City has assembled a team of
five Consultants to provide professional services for the planning, preliminary
design, design, permitting and construction of the required facilities. The EPX
Project team consists of the following consultants with their respective project
responsibilities:
Globaltech, Inc. - Program Management
CH2M Hill, Inc. - Floridan Aquifer Well field Development
· Kimley-Horn and Associates - Water Treatment Plant Design and Site Plan
Development
· Metcalf & Eddy - Off-Site Pipelines Development
· Arcadis G&M, Inc. - Membrane Concentrate Disposal Development
The City will engage each Consultant separately for the Stage I work in two
separate design phases:
· Phase I - Conceptual/Preliminary Design Phase
· Phase 2 -Design and Construction Phase
In general, the Conceptual/Preliminary Design of Phase 1 to be conducted by the
EPX Project team will accomplish the following:
· Select well site locations
· Provide for the construction of two Floridan aquifer test wells to determine
water quality and water withdrawal rates for well and plant process sizing
· Identify raw water main routing considerations
· Develop the new East WTP Water site layout to include the new LRPO
facilities and the existing facilities
· Develop treatment process criteria to be used in Phase 2 design work
· Determine the most feasible membrane concentrate disposal option(s) and
provide design criteria for the most feasible disposal option(s).
· Identify permitting requirements for improvements
· Determine budgetary cost for improvements
Based on the results of the Conceptual/Preliminary Design of Phase 1, the
development of plans and specifications will be conducted in Phase 2, along with
the construction services. These Phase 2 services are to be provided in subsequent
task orders following the completion of the Phase 1 services. Services to acquire the
land for raw water wells sites, membrane concentrate disposal site, and easements
are not included.in the scope of any of the EPX Project team members.
DFB\CH2M HILL SOW 060804 2
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Project description for CH2M Hill's Floridan Aquifer well field development activity
under the EPX Project Phase 1 services is provided in the remainder of this task
order.
B. Project Description for CH2M Hill
Raw water for the City of Boynton Beach's East WTP is supplied from a series of
surficial aquifer wells located on and around the East WTP site. By August 2008, the
City is committed to installing a LPRO treatment process at the EAST WTP using
source water from the upper Floridan aquifer (UFA). It is anticipated that 10 wells
will be necessary to yield the water necessary to meet the ultimate facility capacity
of 16 million gallons per day (mgd). Further it is anticipated that each of the 10
wells will be constructed to a depth of approximately 1,200 feet below ground
surface and will yield 1,500 gallons per minute (2.3 mgd).
This Task Order provides the initial services necessary to construct the well field
and consists of preliminary evaluation (performance modeling), well siting, test well
construction, and test well evaluation. Data provided from this task order will be
critical to the City's ability to meet the goal established in the Water Use Permit
(WUP) issued by the SFWMD. Specific information that will be developed from this
task order will include the following:
· Optimum well spacing and yield
· Locations for production wells and parcel identification numbers
· Anticipated water quality to be provided to the new treatment system
· Aquifer parameters necessary to support permitting activities
In addition, it is recognized that with the execution of this task order, CH2M HILL
will become a member of the EPX project team. As a member of said team,
CH2M HILL will have an obligation to provide timely communication of activities
and status of the project with the CITY's Senior Project Manager, Program
Management staff, and other members of the EPX project team.
This task order will consist of two components. The first component will consist of
preliminary aquifer evaluation and the identification of locations for siting new
Floridan aquifer wells. This work will culminate in the preparation of a report
summarizing ideal well spacing, site selection criteria, site identification, and site
justification. The report and the proposed locations will be submitted to the CITY
for acceptance and acquisition of the required properties or ratified utility/well
easements.
The second component will consist of test well construction and testing. Up to two
well locations will be identified at the extreme reaches of the proposed well field.
Ideally, the properties on which the test wells will be constructed will be owned or
easily accessed by the CITY for the construction of the test and monitor wells. Test
DFB~CH2M HILL SOW 060804 3
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
wells will be constructed and tested at the proposed locations to evaluate aquifer
performance and water quality. Following the completion of the testing program,
CH2M HILL will prepare a testing report summarizing the results of the field
evaluation. Data provided from the aquifer performance tests will be used to model
the impact of the full-scale production of the well field on the aquifer and on
adjacent Floridan aquifer users and will ultimately be used to support the CITY's
application for water use to the SFWMD.
C. Scope of Services
This scope of services provides for coordination with the EPX project team,
preliminary aquifer evaluation, well siting, well siting report preparation, test well
design, bid phase services, test well construction, construction management, well
testing, and preparation of the final test well report.
Task 1 - Coordination with the EPX Project Team
It is anticipated that CH2M HILL will attend monthly meetings of the EPX Project
team at the CITY's East WTP. During the meetings, project status will be discussed
and issues related to testing, data coordination, and design issues will be discussed.
The monthly meetings may also serve as an opportunity to provide technical review
function as a Technical Review Committee. It is anticipated that two members from
CH2M HILL will attend each meeting and that the task duration will be 18 months
(total of 18 meetings).
Task 2 - Grant Application and EPX Team Support
Task 2 consists of several sub-elements to support the EPX Project team and the EPX
Program. Each of the Task 2 activities has been budgeted in the form of an
allowance and will be performed on a time and materials basis. Therefore, a labor
breakdown can only be estimated for this task.
Task 2.1. Grant Application for Alternative Water Sources
A grant application to the SFWMD will be prepared for alternative water supply.
The grant will be directed toward the installation of the test wells that will be
constructed prior to the well field implementation. A draft application will be
submitted to the CITY for review by March 29, 2004. The application will be
submitted to SFWMD by April 1, 2004. A $10,000 allowance will be dedicated to the
preparation and coordination of the grant application. This task will also cover
review meetings and presentation to SFWMD.
Task 2.2. Coordination with EPX Project Team Members
The successful implementation of the EPX Project will require coordination,
discussion, and review with other EPX Project team members outside of the bi-
monthly review meetings. Because the well field task occurs early in the planning
process, many of the EPX Project team members will be relying on assumptions and
data produced ~om this study. This task will provides an allowance for EPX Project
DFB\CH2M HILL SOW 060804 4
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
team members to coordinate on specific design issues outside the format of the
monthly Coordination meetings. An attempt will be made to minimize this subtask
by primarily utilizing the monthly meeting schedule to discuss technical issues. A
$5,000 allowance will be dedicated to this subtask.
Task 2.3- Attendance at City Commission Meetings
At the request of the CITY staff, CH2M HILL will attend and participate in up to
three City Commission meetings to support the EPX Program and to provide
updates to the City Commission. In addition to time spent at the meetings, this task
will provide additional funding for the preparation of summary materials and
visual aids. A $5,000 allowance will be dedicated to this subtask.
Task 3- Supply Well Site Selection Criteria
Task 3.1 - Preliminary Well Siting Evaluation
Prior to evaluating parcels of land for siting new wells, CH2M HILL will perform a
preliminary evaluation to identify ideal well yields and spacing. CH2M HILL will
start with the hydrogeologic data compiled during the previous preliminary siting
analysis of Floridan aquifer wells for the CITY's West WTP (CH2M HILL, April
2003). This information will be
regarding other wells that may be
the previous report was completed
used as model input to assist in the
compiled and updated based on information
have been constructed in the general area since
and summarized in a tabular format, and will be
optimization evaluation.
A conceptual groundwater model will be established with variable well spacing and
pumping rates to evaluate potential impacts to adjacent users of the Floridan
aquifer. The goal of the model will be to yield the ideal number of wells, their
possible locations, estimated yields, optimal separation, and potential impacts on
other users. The results of the modeling evaluation will be summarized in the well
siting report.
Task 3.2 - Kickoff Meeting and Site Selection Criteria
CH2M HILL will conduct a kickoff meeting with EPX Project team to develop
criteria and performance measures for selecting the most feasible supply well sites.
Criteria may include cost, land use and ownership impacts on other users of the
Floridan aquifer, etc.
The selection criteria will be divided into two parts:
· Screening criteria
· Final selection criteria
The first set of criteria will be used to screen alternatives that clearly do not meet
minimum requirements established by the CITY. The second set of criteria will be
used to evaluate well siting alternatives and require that the CITY assign specific
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TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
level of relative importance to each. This assignment of relative performance or
"weighting" is important when analyzing the final set of alternatives and
understanding the tradeoffs between alternatives. A matrix of the criteria, along
with respective performance measures and relative weights will be developed and
used to evaluate the various sites selected for the supply wells. Much of this wor[<
tras previously been conducted under Task Order 18 - West Well Field Siting Study,
and can be incorporated into this task. CI-I2M HILL will prepare a meeting agenda
and summary. The meeting summary will be distributed to the EPX Project team
members and will identify action items and a schedule for completion.
Task 3.3- Prepare Technical Memorandum
A summary of the preliminary well siting evaluation, kickoff meeting, a listing and
description of the selection criteria, performance measures and weighting, along
with a sample input of the decision model will be presented to the CITY in the form
of a Technical Memorandum.
Five copies of the draft TM will be submitted to the CITY for review. Upon
receiving and incorporating comments, five final copies of the Final TM will be
submitted to the CITY as part of the final report deliverable.
Task 4 - Siting Analysis and Opinion of Cost
Following the completion of Task 3, a more detailed analysis of possible well
locations will be developed, including and order of magnitude opinion of cost.
Task 4.1 - Obtain Available Maps and GIS Information from the CITY and County
Available GIS coverages and electronic maps in and around the CITY's water service
area will be obtained from the CITY and appropriate County and public agencies -
Planning and Zoning, Deparb~ent of Environmental Resources Management,
Property Appraiser's and Tax Offices, SFWMD, etc. Coverages that are expected to
be obtained from the CITY and other agencies include:
· Major and minor roads,
· surface water bodies,
· land use,
· zoning,
· contaminated sites,
· property ownership,
· existing transmission and distribution pipelines
· other data (electrical power, fiber optic, and cable utilities), as required
It is expected that some minor manipulation of the above data will be required'for
compatibility purposes when importing the various maps. A summary listing of the
data collected will be provided to the CITY following the completion of this task.
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TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Task 4.2 - Overlay GIS Coverages and Produce Composite Maps
After each of the above available GIS coverages and maps have been inputted, a
composite overlay map of the CITY's water service area will be developed
overlaying the project area aerial map. This figure will be used to assist in screening
the well locations and will serve as the base map for the remainder of the project.
Coordination with the conveyance consultant on the EPX project team will also
occur at this juncture.
Task 4.3- Site Alternative Screening
Based on the available maps and GIS coverages and the local knowledge of the area,
a meeting will be held with the CITY to screen alternatives that are suitable for siting
the water supply wells and associated infrastructure. Site alternative screening will
also consider the results of the preliminary aquifer evaluation conducted in Task 3.1.
Task 4.4- Develop Well Site Locations
Based on the screening analysis and discussions with the CItY and EPX Project team
members, potentially feasible locations for the Floridan aquifer water supply wells
will be selected. Locations considered will be at or as close to the East WTP as
possible and will be mapped on the GIS base map. The number of locations that will
be required to accommodate the anticipated ten (10) Floridan aquifer water supply
wells is not yet known since it is possible that each site may allow for the siting of
more than one supply well, while others may only accommodate one. Various
combinations of potential well site locations will be developed for further evaluation
in Task 5.
Task 4.5- Conduct Field Inspection of Proposed Candidate Locations
Following the mapping of the possible locations, a field evaluation will be
conducted with the CITY to review site-specific constraints that are not shown on
the GIS coverages and to verify the proposed locations. The sites will also be
evaluated with respect to the impacts of FAC 62-555 (i.e. sanitary hazards and
required easements and setbacks) on well sites and land acquisition and also for
compliance with well field protection issues described by PBC DERM. Based on
these constraints, the alternative sites may be revised or eliminated. The revised site
locations will be incorporated into the final GIS base map or project site selection
figure.
Task 4.6 - Well field Layout Concept
A preliminary wellfield layout concept will be developed to maximize potential
production from the supply wells while minimizing impacts to adjacent users of the
Floridan aquifer, as well as minimizing interference between the proposed water
supply wells. Raw water transmission pipeline routing will be discussed with the
conveyance consultant of the EPX project team.
DFB\CH2M HILL SOW 060604 7
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Task 4.7 - Prepare Technical Memorandum
A surnrnary of the site alternatives screening, the field evaluation, and a description
and printout of the final site locations will be presented to the CITY in a Technical
Memorandum. Several tasks associated with land and easement acquisition will be
conducted independently by the CITY and information obtained from this separate
effort will be incorporated in the Technical Memorandum.
Five copies of the draft TM will be submitted to the CITY and select EPX Project
team members for review. Upon receiving and incorporating comments, five final
copies of the TM will be submitted to the CITY and EPX Project team as part of the
final report deliverable.
City-Assigned Tasks
As part of Task 4, the CITY will contract with others to conduct analysis of probable
costs associated with land and easement acquisition and will meet with landowners
to assess their willingness to sell or allow access by the CITY.
Perform a Land Acquisition Cost Analysis
The CITY will conduct its own cost analysis for the locations identified in Task 4.
The cost analysis will include an estimate of probable cost for the acquisition of the
properties identified.
Meeting with Land Owners
The CITY will conduct a meeting with landowners to determine if owners of
potential well sites will consider selling properties of interest or allow easement
access to such properties.
Task 4.8 - Develop Opinion of Probable Cost
CH2M HILL will develop a planning level order-of-magnitude opinion of probable
cost for each of the principal elements of the project including purchase of
properties, test well construction, development of the supply well site(s), new wells,
well pumps, well head facilities, wellfield collector piping network, and access
roadway, or mitigation costs (if required). Raw water transmission pipeline costs
will be discussed with members of the EPX Project team.
Task 4.9 - Permitting Analysis
Possible permits required to construct a Floridan aquifer well would include a Water
Use Permit with SFWMD, well construction permits from SFWMD, and construction
permits for public drinking water facilities from Palm Beach County Department of
Heath. Other permits, such as NPDES for disposal of water during testing or other
right-of-way access permits, will be determined based on the sites selected for
further analysis. Permitting requirements will be identified for each site and used to
analyze the alternatives as part of Task 5.
DFB~CH2M HILL SOW 060804 8
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
The Technical Memorandum from Task 4.7 will be updated to include the probable
construction cost estimates. Five copies of the revised draft TM will be submitted to
the CITY and select members of the EPX Project team for review. Upon receiving
and incorporating comments, five final copies of the TM will be submitted to the
CITY as part of the final report deliverable.
Task 5 - Final Well Site Alternative Analysis
Task 5.1 - Conduct Decision Model Analysis
Following the identification of the final set of Floridan aquifer well sites, raw water
transmission pipeline routing, property and cost analyses, each alternative will be
measured against the final selection criteria and entered into the decision model.
Included with this analysis will be additional simulations using the groundwater
model developed in Task 2.1. The results of the groundwater modeling, along with
other evaluation criteria will be entered into the decision model and results
presented to the CITY and discussed to decide on the most feasible site for the siting
of the Floridan aquifer wells.
Task 5.2 - Prepare Technical Memorandum
Following the meeting with the CITY and the EPX Project team, the most feasible
alternative will have been selected and Technical Memorandum will be prepared
summarizing the decision model results, the discussions with the CITY and the final
siting of the ten (10) Floridan aquifer water supply wells. Included in the final TM
will be a detailed testing plan for the two test well locations.
Five copies of the draft TM will be submitted to the CITY and select EPX Project
team members for review. Upon receiving and incorporating comments, five final
copies of the TM will be submitted to the CITY as part of the final report deliverable.
At the conclusion of Task 5, the various technical memoranda prepared will be
compiled and bound in a single report to document the well siting process. Five
copies of the Well Siting Report will be provided to the CITY and EPX Project team
members.
Task 6 -Design of Floridan Aquifer Test Wells
Up to two locations identified in Tasks I - 5 will be used to construct Floridan
Aquifer Test Wells. Test wells will be designed so that that they can ultimately be
converted into full-scale productions wells. Aquifer monitor wells will also be
installed at both test well locations. One observation well will be installed at each
location to monitor the production zone during aquifer performance testing. In
addition, one deeper observation well will also be constructed at one test well
location to monitor the leakance from the lower Floridan aquifer. Services associated
with Task 6 will supplement existing Task Order 17 - Engineering Services for Final
Design, Bidding Services, Services During Construction and Reports for Aquifer Storage
and Recovery Well ASR-2 at the City of Boynton Beach East Water Treatment Plant
currently being executed by CH2M HILL. Combining these project will reduce
OFB~CH2M HILL SOW 060804 9
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
redundancy will reduce the project fee. CH2M HILL will provide the following
services for the City during the design of those test and monitor wells.
Task 6.1 - Kick. off Meeting.
CH2M HILL will meet with the CITY staff and select EPX Project team members to
clarify the requirements for the project. Critical path issues (permitting,
construction sequence, etc.) that will require information/guidance from the CITY
before design can effectively begin will be identified. A site visit will be carried out
to identify possible conflicts, determine site constraints and the CITY preferences for
equipment types and location. CH2M HILL will prepare meeting minutes of the
kick-off meeting and site visit including an action item list of critical issues requiring
resolution.
Task 6.2- Design Criteria
CH2M HILL will address outstanding design issues and summarize the preliminary
design criteria for each component of the two test wells and three monitor wells. The
design criteria description summaries will be incorporated into a preliminary design
report or TM.
After development of the design criteria, CH2M HILL will prepare the design of the
wells. The design drawings and specifications will show the scope, extent, and
character of the work to be furnished and performed by a contractor. One set of
contract documents will be prepared for both test wells. It is expected the following
list of technical specifications and drawings will be prepared. Half sized drawings
(11" x 17") will be submitted at the 60% completion levels. Full sized sheets (22" x
34") will be submitted for the 90% and Final design submittals.
Specifications
· Division 1 - General Requirements
· Division 2 - Site Construction
· Division 3 - Concrete
· Division 5 - Metals
· Division 9 - Finishes
· Division 15 - Mechanical
Drawings
· Cover Sheet and Index
· Vicinity and Location Maps
· Abbreviations
· General, Civil and Structural Legends
· Yard Piping/Site Plan
· Mechanical Legend
· Floridan Aquifer Test Well Construction Details
· Standard Details
DFB\CH2M HILL SOW 060804 10
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Task 6.3. Survey
A boundary survey will be necessary at the two test well sites to define property
boundaries and to locate adjacent and underlying utilities. Based on the uncertain
size and complexity of this task, a $5,000 allowance will be requested to provide the
requisite services. CH2M HILL will solicit cost estimates from local vendors,
prepare the subcontracting mechanism, direct the work, and submit draft and final
copies of the survey to the CITY for review.
Task 6.4- 60% Design Review Meeting.
At a time coordinated with the CITY and EPX Project team, CH2M HILL will
conduct at workshop to review the 60% Detailed Design Submittal. The workshop
will consist of one meeting between the CITY, select members of the EPX Project
team, and key members of CH2M HILL project team. CH2M HILL will prepare and
distribute written summaries of decisions rendered. The approved written
summaries will serve as the basis for proce¢*ding with the completion of the final
design.
Task 6.5.90% Detailed Design Submittal.
CH2M HILL will provide 2 sets of the 90% complete design submittal for the test
and observation wells that will include the following:
· Draft technical specifications
· A budget level opinion of probable construction cost
CH2M HILL will meet with the CITY and select members of the EPX Project team to
review the design and address any final comments before the design is finalized.
Task 6.6 - Final Detailed Design Submittal
Based upon the comments agreed upon as a result of the 90-percent review meeting
with the CITY and EPX Project team members, CH2M I-tILL will prepare a 100
percent (final) design submittal for Floridan aquifer test and observation wells.
These documents will be used to obtain competitive bids for the construction of
these projects. The submittal will include:
· Two sets of final (100 percent) specifications
· Two sets of final (100 percent) full size drawings
Estimated Total Project Cost for the design package
After acceptance by the CITY and EPX Project team members of CH2M HILL's 100-
percent drawings and specifications, CH2M HILL will assist the CITY in soliciting
bids from qualified firms to construct the test and observation wells. Permitting
shall be carried out concurrent with design and prior to the Bidding Phase.
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TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Task 7- Permitting Services
Task 7.1. Permitting Seminars and Pre.permitting Activities
It is anticipated that the EPX Project team will host several pre-permitting events to
inform and update the regulatory agencies as to the goals of the CITY's EPX
program. Early meetings will provide an overview of the program, however, as the
program progresses, preliminary reviews and technical issues will be discussed to
gain pre-approval from the permitting agencies. An allowance of $5,000 has been
dedicated to this subtask.
Task 7.2 - Additional Permitting Services
As part of the test welI design and construction, it is not expected that any permits
will be required except for a well construction permit which is required to be
obtained by the well drilling contractor. Other permits such as NPDES for disposal
of water during testing or other right-of-way permits will not be known until the
siting analysis is conducted in Tasks 3-6. Thus, an allowance of $10,000 will be
included in this task only to be authorized by the City after a detailed scope of work
and fee are developed and agreed upon by the CITY based on the permitting
requirements identified.
Permitting will be performed concurrently with Task 6 - Detailed Design and
completed prior to Task 8 - Bid Phase Services.
Task 8- Bid Phase Services
CH2M HILL will provide bid-phase services for the construction of the test and
observation wells following the guidelines outlined by the CITY in the Standard
Procedures and Functions for Consultants, Procurement Services, and Program
Management Team. Services provided under Task 8 will supplement existing
services provided under Task Order 17 - Engineering Services for Final Design, Bidding
Services, Services During Construction and Reports for Aquifer Storage and Recovery Well
ASR-2 at the City of Boynton Beach East Water Treatment Plant currently being
executed by CH2M HILL. Combining the projects will reduce the project schedule
and reduce the level of effort by CITY and CH2M HILL staff there fore reducing
project fee. Specific functions to be performed by CH2M HILL will include the
following:
Bid Package Preparation. CH2M HILL will prepare Drawing and Specification
packaging for bidding purposes.CH2M HILL will reproduce and sell construction
bid documents to prospective bidders on behalf of the CITY. CH2M HILL will
provide the CITY and EPX Project team Program Manager with two copies of the
bid package (each for a total of four documents).
DFB~CH2M HILL SOW 060804 12
TASK ORDER NO. U04~5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Pre-Bid Meeting. CH2M HILL will assist with and attend one Pre-Bid meeting.
CH2MHILL will prepare Pre-bid meeting minutes summarizing topics of
discussion and providing responses to significant Bidder questions.
Technical Issues. CH2M HILL will coordinate all communications with bidders on
matters related to technical aspects of the design. Copies of all correspondence will
be maintained with the CH2M HILL project manager and copied to the CITY.
Addenda. If required, based upon questions from prospective bidder, CH2M HILL
will prepare a draft addenda. The addenda will be reviewed and issued by the
CITY.
Bid Review. CH2M HILL will review the bids received for accuracy and prepare
Bid Tabulation for review by the CITY and EPX Project team Program Manager.
CH2M HILL will review Bid Documents of the apparent low bidder including
payment and performance bond information, insurance information, and references.
Based upon the above, CH2M HILL will issue a draft Recommendation of Award
letter to the City for concurrence. A final Recommendation of Award letter will
then be issued to the City for distribution to the bidders..
"As Bid" Conformed Construction Documents. CH2M HILL will produce a total of
six copies of conformed "As Bid" Contract Document Specifications and Drawings,
incorporating all Addenda. This will include the selected Contractor's Bid, Payment
and Performance Bonds and Certificates of Insurance. The conformed construction
documents will be issued to the CITY and Contractor for signature and execution.
Two copies will be issued to the Contractor, two copies will be provided to the
CITY, and two copies will be maintained by CI-I2M HILL.
Drawing Copies. CH2M HILL shall provide an electronic copy and one
reproducible copy of conformed contract documents and drawings. CH2M HILL
will also provide two half-sized sets of drawings.
Bid Service Completion. Bid services will be considered complete upon CH2M
HILL's review and providing the Contractor's executed documents and conformed
contract documents to the CITY.
Task 9 - Construction Management Support Services
It is expected that construction and testing of the two test wells, and associated
observation wells, will take approximately 30 weeks, depending on the site access
issues. Because of the unknown time element of this work, Task 8 will be completed
on a time and materials basis. CH2M HILL will be responsible for construction
management an will provide the following services:
OFB~CH2M HILL SOW 060804 13
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Pre-construction Conference. CH2M HILL will attend and participate in one pre-
construction conference with the awarded contractor, the CITY and the EPX Project
team Program Manager. CH2M HILL will be responsible for preparing agenda,
chairing and preparing minutes from the meeting.
Monthly Progress Meetings. CH2M HILL will conduct monthly progress meetings
with the awarded contractor, the CITY and the EPX Project team Program Manager.
CH2M HILL will be responsible for preparing agenda, chairing and preparing
minutes from the meetings.
Submittal Review. CH2M HILL will review submittals from the contractor
including shop drawings, product data, schedules, progress payments and will
provide up to one additional review per submittal. CH2M HILL will be responsible
for receiving and distributing the submittals and corresponding directly with the
CONTRACTOR.
Pay Request Review. CH2M HILL will receive, review, and provide recommend-
ations for payment to the CITY for work completed.
Field and Change Orders. CH2M HILL will issue field change orders, requests for
quotation, work change directives, and change orders as needed throughout the
project. If Change Orders financially impact the project, CH2M HILL will request a
meeting with the CITY and the EPX Project team Program Manager to review
contract modification.
Requests for Information. CH2M HILL will also review and respond to Requests for
Information (RFI) and Clarification submitted by the Contractor.
Project Start up and Close Out. CH2M HILL shall conduct project close out services
including:
· Incorporation of as-built information provided by the Contractor into a final set
of Record Drawings.
· Conducting substantial completion and final completion inspection and issuing
punch lists following each inspection.
· As part of the above inspections, CHM HILL will assist the CITY with start-up
services.
· Reviewing final close out change orders and payment applications from the
Contractor for processing by the CITY.
· Conduct one walk through inspection with CITY and EPX Project team staff
prior to final acceptance by the CITY.
DFBt, CH2M HILL SOW 060804 14
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
CH2M HILL will notify and invite CITY and the EPX Project team Program
Manager to all monthly meetings and close out activities. CH2M HILL will provide
the construction management services for the test and observation wells on a time
and materials basis.
Task 10- Construction Resident Observation
CH2M HILL will provide resident observation services during the test we11 and
associated observation well construction and testing. CH2M HILL will prepare
weekly construction summaries and provide copies to the CITY and EPX Project
team program manager. This task assumes that the first location (One test well and
two monitor wells) will require 16 weeks to construct, while the second location (one
test well and one monitor well) will require 12 weeks to construct. During the
construction period, it is anticipated that a qualified resident will be on site the
necessary amount of time to provide professional certification by CH2M HILL. This
t/me is being budgeted at 40 hours per week, however, will be used on an as needed
basis and will be distributed during drilling activities such as casing installations,
cementing and testing by the CONTRACTOR that may occur at any hour of the day
and includes time to coordinate with SFWMD for inspections as required. Because
of the unknown nature of this work, Task 10 will be completed on a time and
materials basis.
Task 11 - Aquifer Performance Testing
Task 11.1 -Aquifer Performance Testing
Following construction of the two test wells, CH2M HILL will set up and conduct
aquifer performance tests on both wells to obtain aquifer parameter, water quality
and flow characteristics of the upper Floridan aquifer. It is expected that both sites
will include one upper Floridan aquifer test well sized for a future production well
and one smaller diameter, upper Floridan aquifer observation well. In addition, one
site will also be constructed with a lower Floridan aquifer observation well to assess
the possibility of future upward leakance of poorer water quality from the lower
Floridan aquifer.
Testing will consist of extended pumping of the test wells, up to 72 hours (each site),
while monitoring piezometric impacts to the adjacent observation wells. The flow
rate and duration of the tests will be determined after the point of water discharge is
identified and the well is constructed.
It is anticipated that CH2M HILL will set-up pressure transducers to monitor
changes in the water levels in the test and observation wells while flow rates are
measured. It is anticipated that daily site visits will be needed during the testing
cycle however, full time observation should not be necessary. Discrete water quality
samples will also be collected during the pumping portion of the test once water
DFB~,CH2M HILL SOW 060804 15
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
quality has stabilized (as indicated by conductivity and chloride concentrations)
Water quality parameters will be obtained from the EPX Project team and samples
will be submitted to a CITY-approved, certified testing laboratory for analysis. A
cost allowance of $2,500 has been allocated for this activity. Following the
completion of the pumping phase, recovery of the test and observation wells will
also be documented. It is anticipated that the two pumping tests (i.e., mobilization
and set up, pumping and recovery periods, and demobilization) will last
approximately three weeks. Because of the unknown duration of this work, Task 11
will be conducted on a time and materials basis.
Task 11.2-Test Well Report
Following the completion of the aquifer testing, the field data will be analyzed to
determine aquifer characteristics and well efficiency. From this information, full-
scale production impacts will be projected and the exact numbers of production
wells will be determined. Following the completion of all testing activities, the test
production wells will be configured with a tee, gate valves, and blind flanges to
accommodate future conversion to full scale production wells.
All construction and testing data will be compiled in a draft TM will be submitted to
the CITY and the EPX Project team for review. Upon receiving and incorporating
comments from the CITY, five final paper and one electronic copies of the TM will
be submitted to the CITY as part of the final report deliverable.
D. Assumptions
· Properties within the CITY's service area will be the primary focus for siting of
the supply wells, however, areas adjacent to the service area will also be
considered.
· Only available electronic GIS maps will be used to develop the base map and
conduct the initial screening analysis. No new GIS layers will be developed.
· Except for the Test Wells and associated observation wells, only conceptual
drawings of typical well head details, raw water transmission piping layouts and
identification of possible areas requiring easements or property acquisition will
be developed. No other designs will be developed as part of this Task Order.
· CITY will be responsible for providing GIS coverages and other maps that are
available from the CITY in electronic format to CH2M HILL. CH2M HILL will
be responsible for obtaining other available GIS coverages from the County and
other public sources.
· CITY will be responsible for conducting the necessary land and easement
acquisition analysis and setting up and conducting meetings with individual
DFB\CH2M HILL SOW 060804 16
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
landowners. CH2MHILL will not be involved in these meetings with
landowners.
The groundwater modeling conducted in Task 3.1 will be set up so that the
model can be used for subsequent Water Use Permitting purposes in the event
the CITY elects to proceed forward with the design and construction of Floridan
aquifer water supply wells. However, per the South Florida Water Management
District (SFWMD) guidelines, this would be considered a Type I model and
would provide a gross approximation of potential impacts of the proposed
groundwater withdrawals. If during the permitting process, conditions warrant
that more sophisticated modeling is required, and the data supports it, a separate
Type II groundwater flow model such as MODFLOW would have to be
developed and utilized.
· CITY will be responsible for conducting the necessary land and easement
acquisitions.
· Permits for construction of the test wells will be the responsibility of the
contracted well driller. CH2M HILL will not responsible for any permitting fees.
· All tasks will be conducted on a time and materials basis. Tasks 2 and 6 are
represented as a project allowance for work that is currently undefined. As such,
a labor breakdown can not be prepared.
· Payment for all work associated with the test and observation wells will be
provided directly by the CITY. The work will progress following a traditional
design/bid/build delivery protocol.
· Electronic copies of Final-major deliverable will be provided to the CITY along
with paper copies.
E. Contract Reference
This Task Order shall be performed under the terms and conditions described
within the Agreement for General Engineering Consulting Services dated November
18, 2003, between the City of Boynton Beach and CH2M HILL, Inc.
F. Additional Services
Additional services will be provided to the CITY or other EPX Project team members
as directed by the CITY on a time and materials basis. Scope and fee to amend this
task order will be submitted to the CITY and EPX Project team Program Manager for
review and approval prior to initiating additional work. Additional items may
include supplemental modeling, presentations and coordination with other CITY
projects and activities.
DFB\CH2M HILL SOW 060804 17
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
G. Obligations of the City
In addition to the specific activities identified in this scope
obligated to provide the following:
of work, the CITY is
· Provide available data as requested to complete the tasks identified in this scope
of work
· Attend requested meetings
· Provide timely reviews of deliverable materials with comments incorporated into
a single document. In most instances, one week will be allocated for review.
· All permitting fees
H. Deliverables
The following deliverable are included in this project:
Task 1 - None
Task 2.1 - Grant application to SFWMD by April 1, 2004
Attendance at requested meetings
Task 3.1 - Hydrologic data tabularized for model input
Task 3.1 - Preliminary groundwater model indicating well spacing and capacity
Task 3.2 - Kick off meeting minutes and action items
Task 3.2 - Well location selection matrix with weighted alternatives
Task 3.3 - Five copies of Draft TM summarizing Task 3 activities
Five copies of Final TM summarizing Task 3 activities
Task 4.1 - Summary listing of data obtained
Task 4.7 - Five copies of Draft TM summarizing Task 4 activities
Five copies of Final TM summarizing Task 4 activities
Task 4.8 - Opinion of Construction costs based on well site availability
Task 5 - Five Final well siting alternatives analysis TM
Five TMs with revised model results
Five Compiled "Well Siting Report" incorporating all project TMs
Task 6.1 - Kick off meeting minutes
Task 6.2 - Preliminary design criteria TM
DFB\CH2M HILL SOW 060804 18
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Task 6.3 - Site Survey (if required)
Task 6.4 - 60-percent design workshop meeting minutes with decision summary
Two copies of 60-percent design submittal (half size drawings)
Two copies of 90-percent design submittal drawings (full size),
specifications, and cost estimates
Task 6.6 - Two copies of Final Design
Task 7 - Permits as required
Task 8 - Two copies of bid documents
Letter of recommendation for CITY and EPX Project team concurrence
Four sets of conformed construction documents
Task 9 - Notification of construction meetings
Task 10 - Copies of weekly construction summaries
Task 11 - Five copies of Draft Well Construction Report
Five copies of Final Well Construction Report
I. Compensation
Compensation by the CITY to the CONSULTANT for services provided in this Task
Order will be a not-to-exceed basis in accordance with the above-mentioned
Agreement. Individual task limits will not be exceeded without prior written
authorization from the CITY. The compensation for the services described in Task 1
- 11 of this Task Order is estimated at $424,450 as shown in the following summary
table and proposed labor estimate. Work completed by the CONSULTANT will be
invoiced monthly on a labor and expenses basis per the above agreement.
DFB\CH2M HiLL SOW 060604 19
TASK ORDER NO. U04-5~06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
Task Description Labor Labor Cost Expenses Sub Contract Totals I
Hours Expenses
i
Task l - Coordination with EPX Team 162 $23,292 $2,208 $25,500
Task 2 - Public Outreach and EPX 154 $18,468 $1,532 $20,000
Project Team Support (allowance)
Task 3 - Supply Well Site Selection 100 $10,182 $1,018 $11,200
Cdteda
Task 4 - Siting Analysis and Opinion 196 $20,412 $2,088 $22,500
of Cost
Task 5 - Final Well Site Alternative 98 $10,212 $1,038 $11,250
Analysis
Task 6 - Design of Floddan Aquifer 324 $30,740 $3,260 $5,000 $39,000
Test Wells
Task 7 - Permitting Services 108 $13,608 $1,392 $15,000
(allowance)
Task 8 - Bid Phase Services 134 $12,996 $1,504 $14,500
Task 9 - Construction Management 870 $81,360 $7,640 $89,000
Support Services
Task 10 - Construction Resident 1380 $118,080 $13,920 $132,000
ObservatJon
Task 11 - Aquifer Testing and Report 390 $36,612 $5,388 $2,500 $44,500
Preparation
Grand Totals 3916 $375,962 $40,988 $7,500 $424,450
J. Schedule
CH2M HILL will commence work upon receipt of written authorization and
complete work associated with this Task Order in accordance with the attached
master schedule developed by the EPX Project team (to be developed). As this is a
team effort between five consultants retained by the CITY, CH2M HILL will adhere
to the master schedule agreed by the EPX Project team and the CITY
0FB\CH2M HILL SOW 060804 20
TASK ORDER NO. U04-5-06
EPX PROJECT PHASE 1 - FLORIDAN AQUIFER WELL FIELD DEVELOPMENT
K. Approval
DATED this q day of ~
,2004.
CITY OF BOYNTON
BEACH
CH2M HILL, INC.
Kurt Bressner
City Manager
Attest/Authenticated:
to Form:
Office Manager
Attest/
Office of the City Attorney
Secretary
DFBt, CH2M HILL SOW 060804 21
Task Order No. U04-10-02
KIMLEY-HORN
AND ASSOCIATES, INC.
TASK ORDER NO. U04-10-02
East Water Treatment Plant Exp.
City of Boynton Beach
East Water Treatment Plant Expansion Stage 1
Conceptual/Preliminary Design Phase 1
Engineering Services for Water Plant Site Plan Development
A. Background
The City of Boynton Beach (City) is embarking on a major improvement project for the
City's East Water Treatment Plant (WTP). The project named "East Plant Expansion"
(or "EPX" for short) will address the City's future water needs. Currently, the South
Florida Water Management District (SFWMD) limits the quantity of water available for
withdrawal from the City's primary source of water, the surficial Biscayne aquifer, for
potable water use. If not addressed, this existing water withdrawal restriction will create
water shortages for the City in the future.
Water Supply. The EPX Project will resolve the potential water shortage issues by
changing the East WTP's primary water source from the existing surficial Biscayne
aquifer to the deeper more plentiful upper Floridan aquifer. Due to these withdrawal
limitations and restrictions placed on the surficial Biscayne aquifer, the City is turning to
the Floridan aquifer as an additional alternative water source to the surficial Biscayne
aquifer in order to meet its future water demands. The change in the primary water
source will provide the City with an adequate water supply and help the environment by
reducing the potential for salt-water intrusion into the surrounding area's groundwater
near the East WTP.
Water Treatment. By changing the primary water source to the upper Floridan aquifer,
the EPX Project will also change the water treatment process at the East WTP from lime
softening to a low-pressure reverse osmosis (LPRO) treatment system. The new LPRO
treatment process will produce fresh water from the brackish upper Floridan aquifer water
source. The LPRO membrane treatment process is similar to the existing membrane
softening process at the West WTP and will produce a higher quality of water that is
lower in color and hardness than currently produced by the existing lime treatment
process at the East WTP. The new LPRO membrane treatment process also provides the
City with the best available technology to meet the existing and pending water quality
requirements of the Environmental Protection Agency.
Project Approach. It is anticipated that the required facilities for the East WTP will be
constructed in two stages. In Stage 1, the City will install 8 million gallons per day (mgd)
of treatment capacity and approximately ten Floridan wells to supply water by August
TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
2008. In Stage 2, the City will install the remainder of the equipment needed to expand
the treatment facilities to 16 mgd of product water capacity by year 2013.
To assist the City with Stage 1 of this large project, the City has assembled a team of five
Consultants to provide professional services for the planning, preliminary design, design,
permitting and construction of the required facilities. The EPX Project team consists of
the following consultants with their respective project responsibilities:
· Globaltech, Inc. - Program Management
· CH2M HILL, Inc. - Floridan Aquifer Well field Development
· Kimley-Horn and Associates, Inc. - Water Treatment Plant Design and Site
Plan Development
· Metcalf & Eddy- Off-Site Pipelines Development
· Arcadis G&M, Inc. - Membrane Concentrate Disposal Development
The City will engage each Consultant separately for the Stage 1 work in two separate
design phases:
· Phase 1 - Conceptual/Preliminary Design Phase
· Phase 2 -Design and Construction Phase
In general, the Conceptual/Preliminary Design of Phase 1 to be conducted by the EPX
Project team will accomplish the following:
· Select well site locations
· Construction of two Floridan aquifer test wells to determine water quality and
water withdrawal rates for well and plant process sizing
· Identify raw water main routing considerations
· Develop the new East WTP site layout to include the new LPRO facilities and the
existing facilities
· Develop treatment process criteria to be used in Phase 2 design work
· Determine the most feasible membrane concentrate disposal option(s) and provide
design criteria for the most feasible disposal option(s)
· Identify permitting requirements for improvements
· Determine budgetary cost for improvements
Based on the results of the Conceptual/Preliminary Design of Phase 1, the development
of plans and specifications will be conducted in Phase 2, along with the construction
services. These Phase 2 services are to be provided in subsequent task orders following
the completion of the Phase 1 services. Services to acquire the land for raw water well
sites, membrane concentrate disposal site, and easements are not included in the scope of
any of the EPX Project team members.
TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
Project description for Kimley-Hom and Associates,
Development activity under the EPX Project Phase 1
remainder of this task order.
Inc. Water Plant Site Plan
services is provided in the
B. Project Description for Kimley-Horn and Associates, Inc.
Because of the large magnitude of the EPX Project, the EPX Project has been subdivided
into five individual activities. The CITY has requested that Kimley-Hom and Associates,
Inc. (KHA) assume responsibility for all water treatment components of this program that
are to be constructed within the limits of the East Plant site, as well as the well heads on
each of the Floridan Aquifer wells including the associated pumps, above-ground piping,
and instrumentation. KHA's work as described in this Task Order will include services
during Phase 1 - Conceptual/Preliminary Design Phase.
KHA will represent the CITY's best interests throughout this project and serve as the
CITY's representative in all matters on the project related to this scope of services.
KHA's obligations include timely communication of activities and status of the project
with the CITY's Senior Project Manager, Program Management staff, and other EPX
Project team members.
C. Scope of Services
The objective of KHA's services during Phase 1 is to develop a complete and accurate
site plan for placement of all facilities associated with the entire expansion program at the
East Plant site. This will require development of conceptual/preliminary design criteria
so that sizes of individual components required for this facility can be established. This
site plan must include a construction phasing plan to allow construction of the new
facilities while maintaining operation of the existing treatment plant and ancillary
facilities. In order to develop an accurate footprint of the LPRO process building, KHA's
work in this Phase will include development of a preliminary floor plan for this building.
KHA also will develop typical site and wellhead plans for raw water supply wells under
this Phase of the program.
Task 1 - Review of Existing Site Conditions and Ancillary Uses
Task 1.1 - Existing Site Plan
The LPRO facilities must be constructed on the site currently occupied by the Lime
Softening Water Treatment Plant (LSWTP) facilities and distribution system facilities.
However, the lime softening plant, including all support facilities, must remain in full
operation during construction of Stage 1 of the LPRO facilities which is a fully
operational 8.0 MGD water plant. In order to accomplish this it is important that all
existing and critical facilities, both above and below ground, are shown accurately on a
site plan. KHA will utilize available existing hardcopy and electronic format site
TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
drawings as a base followed by field confirmation of critical dimensions for above
ground facilities. K_HA will visit the site and meet with operations staff to identify
critical underground facilities needed to maintain operation of the LSWTP. Once
identified these critical underground facilities will be located and placed on the site plan
base. The deliverable is an electronic format drawing of the existing site showing critical
features, both above and below ground. This base is intended to be dimensionally
adequate for site plan purposes; however, it is not intended to be dimensionally adequate
for use as a horizontal control plan.
Task 1.2 - Evaluation of Ancillary Uses
The East Water Plant site also hosts distribution field crew employee parking, equipment
parking, offices, and storage areas. The CITY desires to maintain those ancillary uses on
this site. KHA will inventory the ancillary user facilities and evaluate the space
requirements of these ancillary uses. The purpose of this evaluation is to determine if
their current space is greater or less than that needed and if the layout of their facilities is
an efficient use of available space. This evaluation will include an analysis of employee
and equipment parking at the Emergency Operations Center and within the existing plant
site. This information will be used to determine if there are portions of existing space
used by the ancillary facilities that can be contributed to the new LPRO facility. The
deliverable will be a technical memorandum describing the existing space usage and
minimum space requirements for ancillary facilities and parking. The memorandum will
include recommendations for incorporation into the proposed site plan.
Task 1.3 - Environmental Investigation
The undeveloped area on the south end of the plant site has the potential to be utilized for
the proposed LPRO facilities or stormwater management purposes. KHA will perform an
environmental investigation of the area to determine if there are endangered or threatened
species or wetlands present. KHA will prepare a Biological Assessment Technical
Memorandum summarizing the results of this investigation.
Task 2 - Traffic Analysis
Task 2.1 - Data Collection and Inventory
KHA will perform existing AM (7 to 9 am) and PM (4 to 6 pm) turning movement
counts at the intersection of Woolbright Road and Seacrest Boulevard. KHA also will
perform an additional one hour mining movement count outside peak hour times because
deliveries to the plant and ancillary uses occur outside peak hour times. Concurrent with
these intersection counts, KHA will manually count ingress and egress traffic accessing
the existing facility and will perform observations to determine by cardinal distribution
the origin and destinations of truck traffic.
TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
KHA will develop site traffic projections based on truck and employee traffic changes
caused by the expansion and any additional information as provided by the CITY.
Task 2.2 - On-Site Truck Circulation Operations Analysis
Based on the preliminary site plan developed for the expansion, KHA will provide an
evaluation of on-site traffic circulation. KHA will utilize the AUTOTURN program to
simulate truck turning movements within the proposed site.
The deliverable for this task will be a summary of recommendations for implementation
into the development of the site plan as well as a summary of the AUTOTURN
evaluation.
Task 2.3 - Conceptual/Preliminary Site Access Design
Using the site entrance ingress and egress volume projections, KHA will evaluate the
need for additional turn lanes based on the traffic volume, traffic operations, and
vehicular queuing issues related to the proximity of the entrance driveways to the
intersection of Seacrest Boulevard and Woolbright Road. KHA will evaluate the
existing curb radii for accommodation of the expected truck traffic upon expansion of the
facility.
The deliverable for this task will be a conceptual/preliminary access design sketch of each
of the entrance driveways (Seacrest Boulevard and Woolbright Road) incorporating the
recommended design elements based on our evaluation of the truck traffic at the proposed
entrance driveway locations.
Task 3 - Raw Water Quality and Finished Water Hardness Goal
Task 3.1 - Raw Water Quality
Quality of the raw water expected to be treated at this facility is important in establishing
conceptual/preliminary design criteria. The primary water quality parameters are sodium,
chloride, sulfate, and calcium as these are the major constituents of the overall total
dissolved solids (TDS) of Floridan Aquifer water. Other ions present in Floridan Aquifer
water will be important later in the design process, but generally will not affect
development of conceptual/preliminary design criteria. KHA will also evaluate iron,
hydrogen sulfide, and silica that could affect the overall treatment process. KHA will
research and acquire information on existing Floridan Aquifer explorations north and
south of Boynton Beach. The deliverable will be a technical memorandum documenting
information found and methodology for establishing target values for major ions expected
to be present in raw water entering this plant.
Task 3.2 - Hardness Goal
Another component of this task is establishing a goal for finished water hardness
produced at this plant. KHA will examine the predicted hardness of water produced at the
West Plant assuming completion of Phase 4 improvements and make recommendation as
to a finished water hardness goal for the East Plant. This issue will be concluded in
consultation with the EPX TRC.
Task 4 - LPRO Overall Treatment Process, Individual Train Capacity, Chemical Uses, Post
Treatment
Task 4.1 - LPRO Overall Treatment Process, Individual Train Capacity
The current conceptual capacity of this water treatment facility is 8.0 MGD, considered
Phase 1 and due on-line by August, 2008. The ultimate capacity is considered 16.0 MGD
with an indefinite time line.
KHA will develop treatment capacity versus time charts which will be matched with
projections of system demand contained in the City's CUP. These charts will be based on
current schedules for completing Phase 3 and Phase 4 improvements at the West WTP
and Phase 1 improvements at the East WTP. Allowed withdrawals contained in the CUP
will be incorporated into these charts.
A technical memorandum will be prepared summarizing these charts and providing
recommendations for Phase 1 plant capacity.
A Process Flow Diagram (PFD) will be developed to show the entire treatment process,
from raw water supply wells to concentrate disposal. This document will establish the
treatment facilities needed for all portions of the new LPRO facility. This includes
pretreatment of the raw water, membrane processes, post treatment of the drinking water,
chemical additions, treatment of the concentrate, and blend water treatment. The PFD
also provides a description of the sequencing of all treatment components. The
deliverable is a Process Flow Diagram in CADD format.
Drinking water produced by the LPRO process is naturally low in hardness and alkalinity
since these constituents in the raw water are removed along with the salt. The most cost
effective and customer friendly method of returning these constituents is to blend about
15% of shallow aquifer ground water with the LPRO permeate. This affects the LPRO
capacity since approximately 15% of the produced drinking water comes from another
source. The actual mount of blended water will be established from the results of
Subtask 3.2 - Hardness Goal. The deliverable is a technical memorandum providing the
recommended blend volume.
TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
Capacity of each LPRO train will be established based on overall plant capacity, shallow
well water blend, predicted capacity of each raw water supply well, required plant
operational flexibility, available building size, and hydraulic surge considerations. KHA
will analyze these factors and recommend the most appropriate individual train capacity.
The recommended individual train capacity will establish the capacity for plant capacity
increases following the Stage 1 installation since train capacities should be duplicated
during future expansions to the plant. The deliverable is a technical memorandum
establishing individual train size and number of trains.
Task 4.2 - Chemical Uses
The LPRO treatment facility will require bulk storage of acid, caustic, chlorine, fluoride,
scale inhibitor, and corrosion inhibitor. This task will include predicting consumptive
rates of each of these chemicals, establishing a target storage duration, and determining
storage volume for each chemical. Storage of each chemical requires space which must
be accounted for in a site plan of the proposed facility. Delivered bulk sodium
hypochlorite will be used as the basis for predicting chlorine storage requirements. The
site plan will allow space for on-site generation (OSG) of hypochlorite facilities to allow
this option to remain available. The LSWTP currently uses gaseous chlorine. KHA will
examine the impacts of continuing the use of gaseous chlorine versus converting this
facility to hypochlorite. This analysis will include an examination of when conversion
should or could occur. The deliverable is a technical memorandum establishing storage
requirements for each chemical and an analysis of the LSWTP chlorine options.
Task 4.3 - Post Treatment
KHA will identify loading rates, dosage rates, size and other relevant data on post-
treatment components of the water treatment facility. These will include, but not
necessarily be limited to, permeate degasification, permeate stabilization, permeate
disinfection, finished water ammoniation, corrosion inhibitor, fluoride addition, chlorine
contact time/clearwell configuration, transfer pumping, odor abatement, concentrate
degasification/treatment, and ion exchange treatment of shallow well raw water. This
work will include conceptual/preliminary sizing of these components so that their space
requirement and placement can be determined for development of an overall site plan.
Some of these components may not be needed in the final design; however, it is prudent
to make space available in the event they are needed. The deliverable will be a technical
memorandum identifying assumptions, criteria, and conceptual/preliminary sizing of each
of these components.
Task 5 - Process Building Layout
A building layout must be developed to house those components of this new water
treatment facility that belong together and under one roof. These components include,
but are not necessarily limited to, membrane treatment trains, electrical switching and
TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
motor starter equipment, wet laboratory, chemical injection pump rooms, operator space,
membrane cleaning facilities, storage, micron filtration, emergency electrical generation,
and control space. Space will be provided to accommodate control of the LSWTP to be
moved into the RO Building. It is more practical and cost effective to place all control
functions at a single location. Provisions will be made for control of all off-site wells and
facilities. Space will be provided for noise abatement features on the building. Space
will be provided for back-up and redundant equipment to provide adequate reliability for
the new water treatment of facilities. A layout will be developed that includes those
components that are needed for this facility and this layout will accommodate expansion
of the facility to its ultimate capacity of 16.0 MGD. Electrical one-line diagrams will be
developed to identify the power requirements for the entire LPRO facility. These will
include provisions for redundancy and allow establishment of electrical
switching/distribution space requirements. During this task overall height of the building
will be established; however, architectural treatment of the building will be addressed in
Phase 2 - Design. The deliverable for this task is a scaled drawing of the building floor
plans assuming it will have multiple levels.
Task 6 - High Service Pumping
The existing high service pumping facility will be examined and evaluated for its ability
to meet needs of the new treatment facilities to be constructed at this site. This
examination will include an evaluation of capacity, condition, and impact on future site
development. In the likely event that this facility will require replacement, this task is to
include identification of pump types, hydraulic requirements on both suction and
discharge side of the pumps, and placement of replacement high service pumping
facilities.
The deliverable for this task will be a technical memorandum providing findings of
evaluating the existing facility and conclusions reached toward a replacement facility if
required. If a replacement facility is required, this technical memorandum will identify
pump type, hydraulic requirements and a recommended placement for new high service
pumps.
Task 7 - Site Layout and Summary Report
Task 7.1 - Final Site Plan
Findings, conclusions, and recommendations developed under the previous tasks will be
used to develop a site plan which accommodates all required components or facilities
needed to support a 16 MGD LPRO treatment facility on this site. A key component of
this site plan will be accommodating, and maintaining in service, the existing lime
softening treatment, sludge handling, high service pumping, and ancillary facilities located
on this site. Development of a site plan will include identification of major underground
TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
facilities, including piping and electrical power distribution. This site plan will also
address on-site traffic circulation and stormwater management requirements.
Noise and odor emissions from the new facilities are to be controlled by treatment
facilities and design of the building. However, placement of odor or noise emitting
facilities will be considered a part of site planning by placing these facilities away from
neighbors that would be offended.
Areas to receive landscaping treatment will be indicated on the Site Plan. Site security
measures identified in the current Vulnerability Assessment (VA) will be incorporated as
well as new features which address the City's objectives as stated in the VA.
The Site Plan will provide for additional public parking for the existing Emergency
Operations Center Building and retaining Arbor Park.
Space will be allocated for construction and operation of up to two (2) deep injection
wells which may be required for disposal of concentrate. A pumping station will be
called for to move concentrate to the injection well(s) or an off-site location.
Space will be provided for two - 5 MG ground storage tanks. One of these may be
constructed in the future Stage 2 expansion of the LPRO facility.
The deliverable will be an electronic format site plan showing proposed facilities, staging
of their construction, and existing facilities located on this site.
Task 7.2 - Summary Report
A summary report will be prepared that combines all of the previously developed
technical memoranda and reports. This report will provide justification for the decisions
made in formulating the final site plan and will serve as a precursor to the Basis of Design
Report that will be developed as part of Phase 2.
Task 8 - Wellheads
The Floridan Aquifer raw water supply wells associated with this improvement program
represent an integral part of the treatment process. Control and functioning of these
supply wells must be from the new water treatment plant. Each well represents a
significant investment due to its depth, artesian pressure, and aggressive nature of
Floridan Aquifer water. KHA will prepare drawings for a well site layout and well head
using below ground pumps and an above ground building. The space needed for each site
and physical appearance of a developed well site is an important factor in judging the
suitability of a site.
TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
Below ground pumps will be submersible style. Site plans will be developed for the
submersible pump using above ground piping.
The site plan will include area requirements for drilling a well, placing a rig on a well for
maintenance, fencing, site access, electrical supply and control features.
The site plan will also address provision of emergency electrical power. Since these
wells will be far from the water plant, the most reasonable method of providing
emergency power is by an engine driven generator located at the site. Generators will be
propane gas powered and housed in a building. Buildings will include sound attenuating
features.
Site plans will allow for landscaping.
The deliverable for this task will be preliminary site and wellhead plans for the Floridan
Aquifer well sites.
Task 9 - City Commission Presentations
One representative of KHA will participate in up to two presentations to the City
Commission. KHA will prepare presentation graphics for use at these meetings and will
be prepared to discuss elements of the project for which we are responsible.
Task 10 - EPX Team Coordination, Progress Meetings, and TRC Meetings
KHA will participate in twice monthly meetings with the EPX Team to review general
progress or participate in EPX TRC reviews of project deliverables. KHA also will share
information as necessary with the other EPX Team members, especially those handling
the raw water well and concentrate disposal assignments to facilitate the successful
completion of the Phase 1 Conceptual/Preliminary Design. The budget for this task
assumes an eight-month schedule (16 meetings) for completion of KHA's assignments
under this task order.
D. Assumptions
1. KHA assumes that final site plan approval will be included in Phase 2 of the East
Plant expansion.
2. KHA assumes that the proposed level of coordination with other EPX Team
members will be sufficient to facilitate a smooth and timely exchange of data and
information.
3. KHA assumes that our coordination with other EPX Team members and technical
reviews of their work products will end upon completion of our defined
assignments under this task order.
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TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
4. KHA assumes that technical memoranda and minor reports will be reviewed at
90% completion, with comments from the EPX Program Manager and the CITY
incorporated into final deliverables.
5. KHA assumes that the Summary Report and deliverables that include
conceptual/preliminary design drawings will be subject to 50%, and 90% reviews
prior to final submission.
6. KHA assumes that the CITY will organize, schedule, and coordinate the
Community Involvement meetings.
7. KHA assumes that the CITY will coordinate our participation in presentations to
the City Commission.
8. KHA assumes that the CITY will coordinate the participation of permitting
agency representatives at EPX Team meetings.
E. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services (Resolution #R03-182) dated
November 18, 2003 between the City of Boynton Beach and Kimley-Horn and
Associates, Inc.
F. Additional Services
KHA will provide additional services at the request of the CITY and EPX Program
Manager upon receipt of written authorization to proceed. KHA also will provide
additional services that arise due to unforeseen circumstances with prior written
authorization from the EPX Program Manager and the CITY. Additional Services
include, but are not limited to, the following activities.
1. Participation in EPX Team meetings in excess of the budgeted 16 meetings.
2. Technical reviews of work products from other EPX Team members after
completion of our Scope of Services (assumed to be 8 months).
3. Community Involvement meeting participation.
4. Presentations to the City Commission in excess of the two budgeted presentations.
5. Additional KHA staff participation in EPX Team meetings or City Commission
presentations at the request of the CITY or EPX Program Manager.
6. Responding to comments from the CITY or EPX Program Manager at intervals
more frequent than specified in Section D - Assumptions.
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TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
G. Obligations of the City
1. The CITY shall provide the KHA, in a timely manner, record data and
information related to the Project as necessary for the performance of services
specified herein.
2. The CITY shall review all drawings and other documents presented by KHA;
obtain advice of an attorney, insurance counselor, and others as CITY deems
appropriate for such review and render decisions pertaining thereto within
reasonable time so as not to delay the services of KHA.
3. The CITY will designate representative(s) to serve as point(s) of communication
with the KHA.
4. The CITY shall provide existing site drawings in an electronic format which
allows modification of those drawings as well as a non-copyrighted copy
including permission from the preparer of those drawings for the CITY and the
KHA to modify and reuse those drawings.
H. Deliverables
KHA will prepare the following deliverables for submission to the CITY and EPX
Program Manager. Any drawings submitted as final deliverables will be 24" x 36". The
proposed deliverables are listed below:
Deliverable 1.1 -
Deliverable 1.2 -
Deliverable 1.3 -
Deliverable 2.1 -
Deliverable 2.2 -
Deliverable 2.3 -
Deliverable 3.1 -
Deliverable 3.2 -
Deliverable 4.1.1 -
Deliverable 4.1.2 -
Deliverable 4.1.3 -
Deliverable 4.1.4 -
Deliverable 4.2 -
Deliverable 4.3 -
Deliverable 5 -
Deliverable 6-
Existing Site Plan
Technical Memorandum: Ancillary User Space
Requirements
Technical Memorandum: Biological Assessment
Site Traffic Projections and Summary of Collected Data
Summary of Traffic Recommendations and Autoturn
Evaluation
Conceptual/Preliminary Access Design Sketches of
Entrance Driveways
Technical Memorandum: Predicted Raw Water Quality
Technical Memorandum: Finished Water Hardness Goal
Technical Memorandum: Projected Customer Demands
Versus Plant Capacity
Overall Process Flow Diagram
Technical Memorandum: Recommended Blend Volume
Technical Memorandum: LPRO Train and System
Capacity
Technical Memorandum: Chemical Storage and LSWTP
Chlorine Options
Technical Memorandum: Post Treatment Components
Building Floor Plans and Electrical One-line Diagrams
Technical Memorandum: High Service Pumping
Requirements
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TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
Deliverable 7.1 -
Deliverable 7.2 -
Deliverable 8 -
Deliverable 9 -
Deliverable 10-
Final Site Plan
Summary Report
Preliminary Site and Wellhead Plans for
Aquifer Well Sites
City Commission Presentations
Participation in EPX Team and TRC Meetings
Floridan
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TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
I. Compensation
Compensation by the CITY to the KHA for all tasks will be on a time and materials basis
in accordance with the above mentioned Agreement. The estimated compensation for the
services described in this Task Order No. U04-10-02 is $252,064.00 as shown in Table 1
below and on the attached estimate for engineering services. KHA will not exceed the
fee amount of the individual tasks without prior written approval of the EPX Program
Manager or the CITY.
Table 1: Labor and Expense Summary
EAST WATER TREATMENT PLANT EXPANSION
CONCEPTUAL/PRELIMINARY DESIGN AND SITE PLAN DEVELOPMENT
Labor Labor Expenses Total Cost
Hours Cost
Task 1- Review of Existing Site 270 $25,460 $3,369 $28,829
Conditions and Ancillary Uses
Task 2 - Traffic Analysis 93 $8,405 $1,022 $9,427
Task 3 - Raw Water Quality 70 $8,650 $2,006 $10,656
and Finished Water Hardness
Goal
Task 4 - LPRO Overall 348 $41,045 $10,381 $51,426
Treatment Process, Individual
Train Capacity, Chemical Uses,
Post Treatment
Task 5 - Process Building 186 $21,890 $11,661 $33,551
Layout
Task 6 - High Service Pumping 96 $10,985 $973 $11,958
Task 7 - Site Layout and 322 $34,290 $7,226 $41,516
Summary Report
Task 8 - Wellheads 168 $18,640 $5,770 $24,410
Task 9 - Commission 40 $4,970 $1,171 $6,141
Presentations
Task 10 - EPX Project Team 256 $30,600 $3,550 $34,150
Coordination, Progress
Meetings, and TRC Meetings
Totals 1849 $204,935 $47,129 $252,064
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TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1- WATER PLANT SITE PLAN DEVELOPMENT
J. Schedule
KHA will commence conceptual/preliminary design and site development services upon
receipt of written authorization and will complete all work associated with Tasks 1
through 10 of this Task Order U04-10-02 in accordance with the master schedule
developed by the EPX Project team (modified to reflect the actual approval date of this
Task Order).
DATEDthis q dayof ~ ,2004.
CITY OF BOYNTON BEACH
KIMLEY-HORN AND ASSOCIATES, INC.
Kurt Bressner, City Manager
Siephen/J. ~en~rink, P.E.
Sr. icV4.c~resident
Attest/Authenticated:
Clerk
Office of the City Attorney
(Corporate Seal)
Attest/Authenticated:
,._ v/~ecretary
H:\044349006\/ASKORDERS\jun04 renegotiation\Task Order No. U04-10-02 rev608.doc
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TASK ORDER NO. U04-10-02
EPX PROJECT PHASE 1 - WATER PLANT SITE PLAN DEVELOPMENT
ATTACHMENT 1
ESTIMATE FOR ENGINEERING SERVICES PHASE 1