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R98-134
RESOLUTION R98-/~4Z A RESOLUTION OF THE CITY COMMISSION OF THE ClTY OF BOYNTON BEACH, FLORIDA, APPROVING THE ADOPTION OF THE CITY OF BOYNTON BEACH'S 1989-99 COMMUNITY DEVELOPMENT BLOCK GRANT ONE-YEAR ACTION PLAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach is entering into its second year of receiving federal grant funds as an entitlement community; and WHEREAS, a One-Year Action Plan has been developed with ten (10) activites listed, setting forth how the City intends to utilize the funds available to best address urgent needs, which plan is' attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMHISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The City Commission of the City of Boynton Beach hereby approves the adoption of the City of Boynton Beach's 1989-99 One Year Action Plan, which Plan is attached hereto as Exhibit "A" and made-a part hereof. Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ~ day of August, 1998. CTTY OF BOYNTON Mayor Cit~Clerk ice ~4 ,r Pro Tem ~,i~ssioner Commissioner Boynton Beach 100 E. Boynton Bead Boulevard P.o. Box310 Boynton Beor_It, Florida 33425-0310 City Hall: (561) 375-6000 FAX: (561) 375-6090 CE R TIFI CA TI 0 N ISUZANNE M. KRUSE, CMC/AAE, City Clerk of the City of Boynton Beach, lorida, do hereby certify, that Resolution #R98-134 consisting of two (2) pages is a true and correct copy as it appears in the records of the City of Boynton Beach, Florida. Also attached is the original Exhibit "A". WITNESS, my hand and the corporate seal of the CITY OF BOYNTON BEACH, FLORIDA, this l0th day of August, 1998. ~ANNE M. KRUs~,'~M-C/~,E CITY CLERK August 10, 1998 \\ch\main\shrdataxcc',wp\general info\c e r t i f i c a t 1 0 n.doc America's Gateway to the Gulfstream RESOLUTION R98-/,.~4Z A RESOLUTION OF THE CITY COMMISSION OF:. THE -CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE ADOPTION OF THE CITY OF BOYNTON BEACH'S 1989-99 COMMUNITY DEVELOPMENT BLOCK GRANT ONE-YEAR ACTION PLAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach is entering into its second year of receiving federal grant funds as an entitlement community; and WHEREAS, a One-Year Action Plan has been developed with ten (10) activites listed, setting forth how the City intends to utilize the funds available to best address urgent needs, which plan is attached hereto as Exhibit "A"; NOW, THEREFORE, BE TI' RESOLVED BY THE CZTY COMHTSSION OF THE CTTY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The City Commission of the City of Boynton Beach hereby approves the adoption of the City of Boynton Beach's 1989-99 One Year Action Plan, which Plan is attached hereto as Exhibit "A" and made a part hereof. Section 2. This Resolution shall become effective immediately upon passage. CITY OF BOYNTON BEACH CONSOLIDATED ACTION PLAN FISCAL YEAR OCTOBER 1 998 - SEPTElqBER 1 999 Ci~ of Boyn~on Beach 100 E. Boynton Beach Boulevard Boyn~on Beach, FL 33~35 (561 ) 375-6066 CITY OF BOYlqTON BEACH CONSOLIDATED ACTION PLAN FISCAL YEAR OCTOBER ! 998 - SEPTElqBER ! 999 Kerry L. Willis, City lqanager Wilfred Hawkins, lqanager of Suppor~ Services Octavia S. Sherrod, Community Development Coordinator Ci~ of Boyncon Beach 100 E. Boynton Beach Boulevard Boynton Beach, FL 33435 (561 ) 375'6066 Application for Federal Assistance Type of Submission: Application: Non ~ Construction =reapplicati0n: Not Applicable Data Submitted 08/15/98 3. Date Received by State 4. Date Received by Federal Agency Applicant Identifier B-98-MC-12-0043 State Application Identifier Federal Identifier 59-6000282 5. Applicant information Legal Name Organizational Unit CITY OF BOYNTON BEACH COMMUNITY REDEVELOPMENT DIVISION Address 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FL 33435, 33 PALM BEACH 6. Employer Identification Number (LIN): 59-6000282 8. Type of Al~plication: Type: Continuation 10. Catalog d~ Federal Domestic Assistance Number: Catalog ~umber: ' Assistance Title: CDBG ENTITLEMENT · Areas .A~ected by Project: Boynton Beach, Florida 13. Proposed Project: I Start Date I Start Date I a. Applicant 10/01/98 I 09/30/99 I 23 15. Estimate :1 Funding: a. Federal $569,000 b. Applicant $0 c. State $0 d. Local $0 e. Other $o f. Program income $o g. Total $ 569,000 Contact OCTAVIA S. SHERROD (561) 375-6066 7. Type of Applicant: Municipal 9. Name of Federal Agency: U.S. Dept. of Housing & Urban Development 11. Descriptive Title of Applicant's Project: Housing rehabilitation and replacement, capital improvements, and public services to lower income households and persons throughout Boynton Beach Project 23 14. Congressional Districts of: 16. Is Application Subject to Review by State Executive Order 12372 Process? Review Status: Program covered Date:: 17. Is the Applicant Delinquent on Any Federal Debt? No 18. To the best of my knowledge and belief, all data in this application/preapplication are true and correct, the document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. !Typed Name of Authorized Representative I b. Title ~ c. Telephone Num0er GERALD TAYLORI MayorI (561) 375-6010.. · .,~ Signa.tur. e ~of Aut~ho~'i~.ec~ Repr~e. secrtatLve ~' ///?' .? e. Date Signed 08/04/98 II. III. IV. V. VI. VII. Page Number Annual Action Plan Executive Summary ...................................... 1 Introduction ..................................................................................... 2 Citizen Participation ........................................................................ 2 Available Resources .................................................................. 2 - 3 A. Community Development Block Grant B, Matching Funds Monitoring of Activities .................................................................. 3 Homeless and Special Needs Activities ........................................ 3 Lead Based Paint Hazard Reduction ............................................. 3 Geographic Distribution ................................................................. 3 Census Track Map .......................................................................... 4 Project Map ...................................................................................... 5 Proposed Projects .................................................................. 6 - 15 Certifications .......................................................................... 16 - 22 Monitoring Standards and Procedures ........................................ 23 Appendix Meeting Notice and Minutes for June 15th, 1998 Meeting Notice for Au gust 4th, 1998 CITY OF BOYNTON BEACH ANNUAL ACTION PLAN EXECUTIVE SUMMARY FISCAL YEAR 1998-1999 · Description of Key Projects The City of Boynton Beach Annual Action Plan details the planned use of various grant dollars in federal, State Housing Initiatives Partnership (SHIP) and local match funds. The major focus of these funds are: $ 50,000 for land acquisition and Park development $120,200 development of a senior citizen center $125,000 improvements to the downtown CRA area $ 65,000 to provide family development services to Iow-income residents $ 25,000 in support of a for-profit organization to provide start up technical support to new businesses locating to Boynton Beach $ 25,000 in support of a non-profit Community Based Organization to provide transitional assistance to welfare to work recipients into unsubsidized employment $ 30,000 replacement of major deteriorated dilapidated housing $ 15,000 for summer camp scholarships $274,000 for new homeownership opportunities (SHIP) $113,800 in Administrative Costs including costs associated with promoting fair housing activities · Location All ac Area, City-v · The (: · tivities will take place within the Community Development Block Grant (CDBG) Target except for those activities associated with Economic Development/Job Training, which is /ide. ~ad Agency :ity of Boynton Beach is the lead agency for all funding activities. ~using Goals The plan provides for the rehabilitation of 20 owner-occupied housing units, replacement of one-(l) major, deteriorated housing unit and new homeownership opportunities for approximately 20 Iow and moderate-income families. CONSOLIDATED ACTION PLAN FISCAL YEAR 1998-1999 I. INTRODUCTION The City of Boynton Beach in year two of implementing the Five Year Strategic Plan will continue to focus on the issues identified in the Boynton Beach Vision 20/20 assembly held in May1996. The general consensus of the participants was to develop a detailed master plan, whiclI would include the components necessary to stimulate the economic growth and revitalization of the community. The Annual Action Plan reflects the funding available for activities consistent with the Priority Need~s as established in the Five Year Consolidated Strategic Plan and the statutory requirements to provide decent housing, suitable living environments and expansion of economic opportunities. Emphasis this year is placed on Affordable Housing, Family Development Services, a Senior Center, Park Development, Economic Development, InfraStructure Development and the promotion of Fair Housing. II. CITIZEN PARTICIPATION The City involves the citizens of the target area community in the annual planning process by means of public advertisement in a public forum format. The meeting, which as held in the Commission Chambers, provided an opportunity for social service organizations as well as the general public to give input on community needs. City staff prepared a proposed budget that was discussed with the citizens of that meeting. The citizens had an opportunity to voice opinions concerning the proposed budget during the Public Hearing Portion of the City Commission meeting on August 4th. The transcript of the meeting of the citizens comment section of the needs Assessment meeting is found in the Appendix. II1. AVAILABLE RESOURCES A. Community Development Block Grant The City expects to receive $569,000 in CDBG funds for FY 98. These dollars will be used to provide owner-occupied housing rehabilitation, youth services, fair housing activities, recreation improvements, economic development and job training, infrastructure impro[vements, fair housing initiatives and the administrative costs associated with the CDBG program. Detailed project activity descriptions are located n the CPD Consolidated Plan Listing of Proposed Projects table. Geographic distribution is described in the accompanying aps A~S aiMatching funds Entitlement City, the City of Boynton Beach receives State Housing Initiatives Partnership Program (SHIP), funds which may be used to fulfill the match requirements of federal funds. SHIP dollars may be used for housing rehabilitation, down payment assistance, gap financing and closing costs. The City's allocation for FY 98/99 is estimated at $297,000 with 15% allocated to new construction, 44% allocated for rehabilitation, 34% for homeownership/rehabilitation and 10% for administration cost. 2 Since 1989, the affordable housing programs have been enhanced by a contribution from the City's general revenue fund. These dollars were used to fund the Infill Construction program. Funding has been used for neighborhood association activities and exterior improvements to owner-occupied housing units. The City also contributes dollars to Habitat for Humanity in the form of lot conveyance for the construction of new homes, as well as Paint Your Heart Out of Palm Beach County, which paints the homes of elderly and handicapped residents. IV. MONITORING OF ACTIVITIES The City of Boynton Beach will continue to monitor CDBG funded projects and sub-recipients in accordance with regulations and statutes governing all such activities. Construction supervision of rehabilitation will be done by certified inspection staff during the entire rehab process. Sub-recipients of CDBG funding enter a written agreement with the City of Boynton Beach developeci in accordance with Federal regulations governing "Administrative Requirements for Grants Cooperative Agreements to State, Local and Federally Recognized India Tribal Governments" (24 CFR Part 85). V. HOMELESS AND SPECIAL NEEDS ACTIVITIES The City will currently does not house any homeless facility. However, its effort to sustain this area is by way of supporting local agencies who have the needs of homeless as their concern by preventing homelessness, as well as assisting homeless individuals and famiies ocate available housing services and other needs required to be self-sufficient. VI. LEAD BASED PAINT HAZARD REDUCTION Since only 1.5 % of the city's housing stock was built prior to 1972, and renters occupy 23% of thosel combined with the city being primarily Iow density in nature, the potential for problems from lead based paint is not as probable as in most areas. The Palm Beach County Health Division responds to suspected incidences of lead based paint poisoning and routinely tests the y9ung children of its clients. Although lead based paint does not appear to be a serious problem in this city, Rehabilitation staff evaluates to determine the necessary measures to be taken in order to create a safe environment for families occupying properties that are suspect of being contaminated. VII. GEOGRAPHIC DISTRIBUTION Activities described in this plan will be concentrated with in Census Tracts 5602, 6100, 6202, 6203 and 6300. Activities relating to SHIP and most housing programs are city-wide or are located within the target area. A location map is included. 3 Z ~ r- ~ ~ , ~ F' Z Z co 0 (.0 "M 0 O0 0 6 Z Z C~ '-..1 o'1 0 _~-' O~~m8 0 ~ m 0 Z 7 0 0 0 "'0 · "~' o 0 Z 8 I-- 6/3 m Z Z CD m rn o o O0 0000000 9 ~- O~m 0 0 O0 000000 Z Z ----.. 0 '99 CD <.% 0 Z Z <0 ~)--~ 0 © C) O~ ~ 0 0 ¢- o~ · -I o CD Z Z -,':=moo 0 13 o k~ --~ 0 0 r- (/)m cD 0 ~ · ~ 1.1::1130 CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing - The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice wilhin the jurisdiction, take appropriate a~;tions to overcome the effects of any irflpediments dentified through that analysis, and maintain records reflecting that analys~s and acbons in this regard. Al 2z as fu ~ti-displacement and Relocation Plan - It will comply with the acquisition and ocation requirements of the Uniform Relocation Assistance and Real Property :quisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR .; and it has in effect and is following a residential anti-displacement and relocation sistance plan required under section 104(d) of the Housing and Community .~velopment Act of 1974, as amended, in connection with any activity assisted with nding under the CDBG or HOME programs. Drug-Free Workplace - It will or will continue to provide a drug-free workplace by: Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about: a) The danger of drug abuse in the workplace; b) The grantee's policy of maintaining a drug-free workplace; c) Any available drug counseling, rehabilitation and employee assistance plans; and d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will: a) Abide by the terms of the statement; and b) Notify the employer in writing or his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five (5) calendar days after such conviction; 16 Notifying the agency in writing, with ten (10) calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar day of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted: a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State or local health, law enforcement or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti-Lobbying - To the best of the jurisdiction's knowledge and belief: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; If any funds other that Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions; and It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants and contracts under grants, loans and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. 17 Authority of Jurisdiction - The Consolidated Plan is authorized under State and local law (as applicable) and the jurisdictions possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. C¢ SE SI( TI'i LE insistency with Plan - The housing activities to be undertaken with CDBG, HOME, iG, and HOPWA funds are consistent with the strategic plan. ction 3 - It will comply with section 3 of the Housing and Urban Development Act of 68, and implementing regulations at 24 CFR Part 135. ;~AT U ~/AUTI:I~O i~IZI~D O F ~.~L . ! DATE 18 Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -it is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -Its consolidated housing and community development plan identifies community development and housing needs and specifies bqth short-term and long-term community development objectives that provide decent hqusing and expand economic opportunities primarily for persons of Iow and moderate- inbome (see CFR 24 570.2 and CFR 24 part 570). Following a Plan - It is following a current Consolidated Housing Affordability Strategy) that has been approved by HUD. / USe of Funds - It has complied with the following criteria: Plan (or Comprehensive 2 Maximum Feasible Priority. With respect to activities that expect to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities that benefit Iow and moderate-income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and Other financial resources are not available. Overall Benefit. The aggregate use of CDBG funds including Section 108 guaranteed loans during program year(s) 1997, 1998 and 1999 (a period specified by the grantee consisting of one, two or three specific consecutive program years), shall principally benefit persons of Iow and moderate-income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of Iow and moderate-income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. 19 The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless the CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the pubic improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not Iow-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force - It has adopted and is enforcing: A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction. COmpliance With Anti-discrimination Laws - The grant will be conducted and administered in conformity with Title VI or the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619) and implementing regulations. L( cc C~ ~ad-Based Paint - Its notification, inspection, testing and abatement procedures ncerning lead-based paint will comply with the requirements of 24 CFR 570.608. )mpliance With Laws - It will comply with applicable laws. DATE 2O APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS. A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug-Free Workplace Certification 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowing rendered false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. For grantees other than individuals, Alternate I applies. (This is the information to which jurisdictions certify.) 4, For grantees who are individuals, Alternate II applies. (Not applicable jurisdictions.) Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon reward, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). If the Workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (See paragraph 5). 21 8. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) City of Boynton Beach DiVision of Community Redevelopment 100 E. Boynton Beach Boulevard Bo_vnton Beach, FL 33435 Check Q if there are workplaces on file that are not identified here (the certification with regard to the drug-free workplace required by 24 CFR part 24, subpart F). Definitions of terms in the Non-procurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantee's attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 USC 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including (i)all "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant, and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of sub-recipients or subcontractors in covered workplaces). 22 MONITORING STANDARDS AND PROCEDURES Boynton Beach will monitor activities under its federal grant program and initiate monitoring plans for new programs as they are developed to meet the specific requirements of those programs. Key elements of the monitoring plan are: Negotiate a project or activity specific sub-recipient agreement that identifies and quantifies the activities to be implemented and includes a budget showing the specific expenditures authorized. 2. Require monthly status reports and establish an on-site monitoring schedule based on the nature and complexity of the activity and the amount of the funds involved. 3. Provide technical assistance and training when the sub-recipient requests or requires it. Review request for payment or reimbursement to assure that proper documentation is provided and that expenditures are for eligible activities under applicable rules and regulations, and authorized under the sub-recipient agreement. 5. Assure sub-recipients meet federal single audit requirements and review audits to assure that concerns and findings are addressed. 6. Assure compliance with other program requirements, such as labor standards and fair housing laws, through in-depth monitoring and program review. 23 APPENDIX COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA MONDAY, JUNE 15, 1998 AT 6:00 P.M. PRESENT Octavia Sherrod, Program Specialist Wilfred Hawkins, Manager of Support Services OPENING REMARKS Mr. Hawkins opened the Community Development Block Grant Public Hearing at 6:15 p,m. on Monday, June 15, 1998. Mr. Hawkins asked everyone present to sign the sign in sheet for the record and when addressing the hearing to please state their name and address. (Sign In Sheet Attached to the minutes.) WELCOME Mr. Hawkins welcomed all those present to the hearing and introduced himself and Ms. Octavia Sherrod, Program Specialist to the people in the audience ~r. Hawkins stated that the Department of Housing and Urban Development (HUD) ~equires a public hearing be he d each year to present the proposed CDBG budget for next fiscal year Mr H~wkins informed the audienc" · · e mat the City of Boynton Beach is an "entitlement city", which means that when Boynton Beach attained 50,000 in ,~opulation around 1996 the City became eligible to receive direct federal funding through HUD to administer certain programs. he City's program originated in October 1997 and every year a plan has to be repared on ho~v the funds will be allocated. Last year the City received $569,000 and is anticipating receiving the same amount for the 1998/99 fiscal year. Mr. Hawkins also s~[ated that because the program is new to the City, the City is still working on establishing various programs for implementation. It is anticipated that the same ~rograms will be funded for the new fiscal year that were funded in the first year. Since of the programs initiated in the first year are just getting started, it is intended to cS~n~ienue with th~se programs. MINUTES COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING BOYNTON BEACH, FLORIDA JUNE 15, 1994 Mr. Hawkins presented a summary of the programs in progress and asked that if any person has a specific question they would like to speak directly to the HUD office, Ms. Sherrod could furnish the address of the regional office and phone number. Mr. Hawkins asked if there were any questions on the purpose of the hearing? There.being none, Mr. Hawkins continued his presentation. ALLOCATION OF FUNDS Mr. Hawkins stated that the City has prepared a five-year plan entitled City of Boynton Beach Funded Community Development Block Grant Program, which was submitted to HUD to become qualified as an entitlement city.' The City at that time hired a consulting firm to assist in preparing the needs' assessment of the City and explained to the audience how the five-year program was developed and the different areas that were included in that five-year plan. Mr. Hawkins stated that prior to becoming an entitlement city, the City received funds from Palm Beach County as a sub-recipient. Prior to becoming an entitlement city, Boynton Beach expended funds for housing, particularly around 11th, 12th, 13th Avenue and 4th Street. Also, water and sewer lines were installed, sidewalks and roads were re-paved, landscaping and many more Jamenities were constructed in these areas t is anticipated that these same projects will be repeated during the next fiscal year, as Nell as funding for parks' improvement and to complete the other side of Palmetto Sreens Park. Also, there are no parks in the south end of the City, beyond SE 23rd ~,venue (Bethesda Hospital) and it is anticipated that a major regional park will be built n that part of the City. Mr. Hawkins referred the audience to the second page of the landout, which outlined the projects that are being funded, the amount for each project tnd reviewed each project. (Attached to the minutes.) Mr. Hawkins stated that some of hese funds will be given to non-profit organizations to administer some of the City's ~rograms and one of these programs will be job training. This will tie in with the major edevelopment being planned for downtown, will create more jobs in the City, and will equire more skilled workers. It is anticipated that a program will be developed to train ~nskilled people for the workforce. It will be announced within the next month what ~rganizations have been selected to administer this program and what the job ~pportunities will be for training. It is anticipated that the incubator will have space for ve new businesses. Also, it is anticipated that there will be actual on-the-job training 2 MINUTES COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING .BOYNTON BEACH, FLORIDA with local contractors. training programs. JUNE 15, 1996 FAU and the National Organization are sanctioning these job- Also, Mr. Hawkins stated that scholarships for the summer camp program have been established and it is recommended that this level of funding be continued for next year. Family development services will be funded to assist organizations that deal with at-risk- mothers and families and the City continues to look for organizations that would be eligible for this funding to provide this type of service to infants, children and young mothers. PUBLIC HEARING PARTICIPATION ,ut this time, Mr. Hawkins concluded his presentation and asked if there were any estions or comments from the audience. ' Vis. Sarah Williams, 1331 SW 27th Avenue, Boynton Beach asked how the funds for he Redevelopment Program will be used? vlr. Hawkins stated that those funds would be used for projects in the downtown area. \lso, this money can be used anywhere within the Community Redevelopment Area. It s being proposed that the CRA area be expanded and would encompass all of Boynton ~,each between the north city limits to the south city limits, east of 1-95. This means, hat all these funds could be spent within this new CRA area. 'om Williams, 407 NE 11th Avenue, Boynton Beach, suggested that some of the unds should be used to install shelters for shade at bus stops along Seacrest Avenue. /Ir. Hawkins stated that the City worked with Co-Tran, through a federal grant, to install 3e shelters. A private sector person asked the City for permission to install the shelters ~t a better cost and the shelters that were already in place were upgraded. It is not nticipated that any new shelters will be built. Mr. Hawkins stated he was not totally ~miliar as to how these sites had been selected for shelters and said he would look into lis issue, if it were possible that new bus shelters could be funded, it might be ccomplished through the redevelopment program. Is. Williams stated she was under the impression that this money was intended for use y residents whose income is below $25,000 and who meet poverty level guidelines. he also felt more money should be earmarked for rehabilitation of existing property, specially the Cherry Hill section. This should come before redevelopment of 3wntown in Ms. Williams' opinion. 3 MINUTES COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING BOYNTON BEACH, FLORIDA JUNE 15, 199;~ Ms. Sherrod replied that the target area has been expanded from Mentone Road to the downtown area. Also, Ms. Sherrod stated that $25,000 is not the cut off point, but rather people who are 51% of the median income level or lower are eligible. Also, Boynton Beach has a high influx of elderly who reside south of City Hall and those populations were included in the calculations so that the downtown area is inclusive of the target area due to the census information. Housing rehabilitation is a continuing effort on the part of the City and the City has been funding rehabilitation in the area Ms. Williams referred to for a number of years using City funds. The program will continue to be funded. Ms. Sherrod stated the Block Grant Funds are not only for housing, but also for job training and economic development, which all ties together in making families self-sufficient. Mr. Hawkins explained that the program would be providing on-the-job training for Iow- income residents and people getting off welfare would have a place to go for training, and these people would come primarily from the north end of the City. At the same time, the City will continue to do infrastructure projects in the north end of the City that would be done by minority contractors. Mr. Hawkins stated the money has been iargeted in the downtown area because the City has decided this is the area it wants to tart with and the reasoning for this is that the City sees economic vitality starts owntown. This is where new jobs will be created and this will have an immediate impact upon the entire City. VIr. Hawkins stated there would be new businesses going into Quantum Park and a new ~igh school being built will mean new jobs in the City. The City has to be ready to fill :hese jobs. Also, there are improvements being planned for the Ridgewood Hills area is well. The Ridgewood Hills area has been targeted as a model neighborhood for .~sthetic improvements, includinq streets, sidewalks, swales, lighting, decreasing traffic, )ut that is a different topic not c(~vered under the CDBG funds being discussed tonight. Sam Kendrick, 818 NE 19th Avenue, Boynton Beach expressed concerns about the ~rea being redeveloped downtown and inquired if the area being addressed was Ocean ~,venue and U.S. 1. Mr. Hawkins confirmed this was the area and explained the lifferent areas that are being included in the new CRA boundaries. Mr. Kendrick felt that he areas between 10th Avenue and Seacrest need improvement also. Mr. Hawkins ;nvisioned that at some point it is planned that it would be possible to walk from Ocean ~venue to Martin Luther King Blvd. and that all this area will be redeveloped in the Jture, both residentially and commercially. This is not merely a beautification effort, but ew offices and businesses are planned for all the population of Boynton Beach, not Jst for one particular neighborhood. 4 MINUTES COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING BOYNTON BEACH, FLORIDA JUNE 15, 199C £ fl r~ d r( Ms. Williams stated that since the City now controls the CDBG funds and not the County, the City is not as accessible to the citizens as the County was. Mr. Hawkins stated that the City has done more than the County has done and that there are other funds earmarked for improvements and rehabilitation. Mr. Hawkins asked.Ms. Sherrod to explain the S.H.I.P. Funds that the City also offers. Ms. Sherrod inquired if Ms. Williams was more concerned from a landlord point of view ar from an owner-occupied point of view with regard to rehabilitation. Ms. Sherrod stated in the latest report from Palm Beach County showed that the County never 'ehabilitated as many homes in the City as the City has done itself. Ms. Sherrod further stated that the City has doubled the rehabilitation of housing over what the County had 'lone. Vlelinda Collins, 504 NW 3rd Street, Boynton Beach said there was a great deal of )oarded up and abandoned housing between 10th Avenue, Boynton Beach Boulevard )ack to the Canal. Also, there is a lot of vacant land in this area that would be a good )lace for an office to relocate that could be available for the residents for job )pportunities. Ms. Collins also asked how long will the neighborhood have to wait )efore something visible occurs and how can the boarded up houses be turned over to ~eople for rehabilitation? /Ir. Hawkins stated that when the S.H.I.P. Program is fully operational, it is intended ~at the houses to which Ms. Collins referred to would be inventoried and those ~roperties would be turned into home ownership opportunities for eligible people. ~ls. Sherrod also stated that her office is exploring other avenues for accessing other Ands that are available through a partnership with Palm Beach County called "home oilars". This is a program that would allow the City, through a community based rganization, to purchase homes, rehabilitate homes with S.H.I.P. funds and sell them s affordable housing. enessa Edwards, 604 NE 2nd Street, Boynton Beach inquired if there were any Jnds available for doors and shutters in advance of the upcoming hurricane season. Is. Sherrod said that the rehabilitation program although it would include windows and :~ors tries to leverage the need of the applicants. Ms. Sherrod stated that the average ;habilitation costs are over $25,000 since almost every house being rehabilitated is 5 MINUTES COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING BOYNTON BEACH, FLORIDA JUNE 15, 1998 sub-standard and is in need of major renovations. Unfortunately, there is a long waiting list, but staff is making every effort to meet the needs of the applicants. The question was asked if some of the funds could be used for new refrigeration at the Wilson Center, since the current refrigeration is substandard? Also, new recreation equipment is needed at the Wilson Center. Mr. Hawkins stated that the City is aware of the conditions at the Wilson Center and the City's Recreation Department is planning improvements for the Wilson Center. Brenda Miller, 306 N.E. 11th Avenue, Boynton Beach asked the question of why it takes so long to get a response once an application is completed for obtaining housing assistance? Ms. Sherrod stated that 1997 was the first year that funds were allocated for rehabilitation and during that time there was 'no construction coordinator for several months. The position was not filled until June of last year. Upon the passage of the Community Appearance Code, there were applications that had to be addressed at that time as a result of code violations. There is now a construction coordinator and it is nbc~pated that a rehabd~tabon inspector will be hired Unfortunat · ov . · ely, there ~s an erabundance of substandard housing and almost everv house has n - ' . str ' . _ on permitted uc!ures. Engineers must address those types of issues in order to confirm that the strumure is suitable for rehabilitation. Also another delaying factor is that building code requirements have become stdcter since Hurricane Andrew. All these conditions result in longer waiting periods for applications to be reviewed and approved. Also, another ctor that has to be considered is that the owners of most of the homes cannot afford e homes and cannot keep up with the payments. Therefore, they cannot afford to aintain the homes either. Vir. Hawkins reiterated that there are only so many dollars available each year to meet :he needs of the residents, so that there are only so many homes that can be 'ehabilitated each year. member of the audience inquired what the criteria were for the summer camp ~rogram and what are the qualifications for assistance. vlr. Hawkins replied that any student that receives free or reduced lunch is eligible must be able to show proof) for the summer camp program. If a family does not have :hildren on free or reduced lunch, those families must produce income verification, which could be in the form of tax returns. MINUTES COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING BOYNTON BEACH, FLORIDA JUNE 15, 199~ Another member of the audience asked if the camp registration period was closed. Mr. Hawkins stated that the date has not been set and it will be determined at the City Commission meeting scheduled for tomorrow night (Tuesday, June 16t'). Mr. Hawkins stated that the registration date has been extended at least for one more week from Tuesday's Commission meeting. Mr. Hawkins stated that officially summer camp started today, but the City is now going to offer something above and beyond what was already established in order that more children will have an opportunity to attend camp. This particular person stated that there has been some miscommunication since she was in attendance this evening to register children for the summer camp program. Mr. Hawkins stated that information on the summer camp program had been disseminated all over:town and is readily available at CitY Hall, at all recreation centers and the library. Ms. Williams expressed her appreciation to the City for providing $30,000 for needy children to go to camp and to extending the registration date in order to accommodate more children. Ms. Sherrod stated that the program is just beginning and there will be other avenues considered to determine where these funds could be used and the City is talking with other Agencies to determine if they can meet the needs of the City. Lucille Grubbs, 903 South Ridge Street, Lake Worth stated that she operates a program in Boynton Beach that is called "Youth Can Make a Change". Ms. Grubbs Inntated that the program involves cooking, sewing and crafts and the classes involve ily partic!patio, n with the children. Ms. Grubbs explained how the program worked inquire(] if she would be eligible for CBDG funding, since she was offering this rogram at the Wilson Center every Saturday? s. Sherrod inquired if Ms. Grubbs operated as a not-for-profit company? Ms. Grubbs ated she was not. She expressed a desire to offer the program on other days, after ;chools, but is in need of funding. Also, Ms. Grubbs inquired if one of the abandoned )uildings could be rehabilitated for her program? /Ir. Hawkins informed Ms. Grubbs that there are grants available from the County and he federal government that would be available to her. However, first Ms. Grubbs would lave to apply for non-profit status and then has to come up with a five-year plan. Mr. -lawkins indicated he would be glad to discuss this further with Ms. Grubbs after the learing. MINUTES COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING BOYNTON BEACH, FLORIDA JUNE 15, 199~ Tom Williams inquired if and when the houses on NE 2nd Street would be torn down. Ms. Sherrod said she would look into this. Mr. Hawkins stated that the City was expediting tearing down these houses at its own expense. ADJOURNMENT Mr. Hawkins asked if there were any other questions, there being none the meeting adjourned at 7:39 p.m. Respectfully submitted, 'Barbara M. Madden ~ecording Secretary ttwo tapes) 8 Define Entitlement Status Status determined by the Secretary of the Department of Housing and Urban Development whereby a Metropolitan City is guaranteed as determined by formula set forth by the Housing and Community Development Act of 1974 certain sums of money to assist states, counties, cities and towns in devising innovative approached to imProve the physical, economic and social conditions in low-income areas. List Eligible Programs as Entitlement City ity activities that are taken on by a municipality must meet three (3) ational objectives: Benefit Iow and moderate income persons Address slum and blight Meet a particular urgent community development need The following is a list of types of eligible activities: E F C F Ir F L F F C C F ,cquisition : ~isposition ublic Facilities and Improvements :learanoe ublic Services ~tedm Assistance ,elocation oss of Rental Income .emoval of Architectural Barriers ousing Rehabilitation onstruction of Housing ode Enforcement istoric Preservation Proposed CDBG Budget for FY 98/99 The following activities will be carried out with CDBG funds in Fiscal Year 1998: South Boynton .Park... ............................................................... 25,000 Palmetto Greens Park... ............................................................ 25,000 Senior Citizens Center- Land Acquisition & Design ............... 100,200 edevelopment Program 1 R ........................................................ 25,000 Job Training Program ............................................................... 25,000 Economic Opportunity Program ................................................ 25,000 Summer Camp/Recreation Program ......................................... 30,000 Family Development Services. .................................................. 50,000 Replacement ............................................................... 50,000 Housing Administration of the CDBG Program ..................................... 113 800. Total Yearly Allocation $§69,000 i No. 497072 NOTICE TO CITIZENS - The Citx. of Bovnton Beach Community Development Block Gran't Program One-year Action Plan - Public Hearing A public heanng will be held Tuesday Auaust 4~ 1998 Commission Chambers at ~ity flail ' 100 E. Boynton Beach Blvd. Boynton Beach, FL 33435 Commission Meeting to start at 6:30 p.m. In support of its Five Year strate.qic plan, the City of Boynton Beach proposes to use its FY 98/99 CDBGfunds for tl'ie following project activities (beginning 10/1/98): South Boy_nton Park .25,000 Senior Citizens Center .......................... 100,200 (Land Acquisition & Desi n) v - g Rede elopment Program ....................... 125,000 Job Training Program ............................ 25,000 Economic UDDortunity Pronram 25,000 mmer C. amp/Recreation Program ................. 30,000 Family Development Services ...................... 50,000 Housing Program ............................... 50,000 Administration of the CDBG Program.. ........... 113,800 Total Yearly Allocation S569,000 Startin.q Wed., July 15% the Plan will be available For, review at the Public T_ibrary at 2'08 S. Seacrest Blvd. and at the city s Division of Community Redevelopment_ office, located in the West Wing of City Hall, 100 E. Boynton Beach Blvd. Contact- Octavia S. Sherrod (561)375-6066 PUBLISH: July 15; 1998 opment Services ...................... 50,000 lram .50,000 n ofik~iD'B~'P~-c~r'a~111111111111111113,800 ~,llocatien $569,000 · Ju~v iq", the Plan w, tl be avaIlable for rewew at the ' at z08 S. Seocrest Blvd. and at the oty's Divis on of .~deveJo~)ment office, located in the West Wing of City Hall, I00 r~. Bovnton Beach Blvd. C~)ntact- Octavia S. Sherrod f561 )375-6066 No. 497072 NOTICE TO CITIZENS- The City. of Boynton Beach Cdmmunity Development Block Grant Pro.qram One-year Action Plan - Public Hearin~ A publilc hearing will be held Tuesaay, Auaust~4,h 1998 Commission Chambers at City flail ~ 100 E. Boynton Beach BK;d. Boynton Beach. FL 33435 ~Commission Meeting tc~ start at 6:30 p.m. n support of its Five Year strate.qic plan, the City of Boynton Beach proposes to ~Jse its FY 98/9.9 CDBdfunds for tee following project activities (beginning 10/1/98)' South Boyntan Park ................... ' ........25,000 Patmetto ~-rebns Park ............ · .............. 25,000 Senior Citizens Center ......................... 100,200 (Land Acquisition & Design) Redevelopment Program .................... 125 000 Job Trainin~,Irogram ......................... 251000 Economic g~ portunity Program .................... 25,000 Summer car a/Recreation Program ................. 30,000 ?~iJy Devel I ~sing Proc , ,~inistrati~ '~ _~_ ii Yearly Startina We Public '~ibra~ Community