R04-125
, I
Ii
1
2 RESOLUTION NO. R04- l a5"
3
4 I A RESOLUTION OF THE CITY OF BOYNTON
5 i BEACH, FLORIDA, APPROVING THE AWARD OF
6 I BID #062-1412-04/CJA TO ALL SEASONS
7 ,I SERVICES, INC., AUTHORIZING THE CITY
8 MANAGER TO EXECUTE CONTRACT
9 DOCUMENTS; AND PROVIDING AN EFFECTIVE
10 DATE.
11
12 WHEREAS, two competitive bids were received and opened by Procurement
,
!
13 ervices on May 26, 2004, for snack and cold food vending machines at various
14 ocations within the City for it's employees; and
15 WHEREAS, after review and evaluation, it has been determined to
16 ecommend award of this bid to All Season's Service, Inc. whose bid was overall
17 esponsive and responsible.
18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY
19 OMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
20 Section 1. The City Commission of the City of Boynton Beach, Florida,
21 ereby approves the award of Bid #062-1412-04/CJD to All Seasons Services, Inc.
22 nd does hereby authorize the City Manager to execute a contract of which is attached
23 ereto and made a part hereof.
24 Section 2. That this Resolution shall become effective immediately.
25
:\CA\RESO\Agreements\Bid Awards\Award of Bid - All Season -Vending Machines.doc
II
i
I I
1 PASSED AND ADOPTED this .3 day of August, 2004.
2
3
4 II
5
6
7
8
9 I
10
11
12 I
13 ------
-
14
15
16
17
18
19 -- -----------~
-~ --
20
21 I
22
23
24
25
26
27
28
:\CA\RESO\Agreements\Bid Awards\Award of Bid - All Season -Vending Machines.doc
I
I
i
I
I
VENDING SERVICES FOR COLD FOOD/SNACKS
AGREEMENT BETWEEN
AND THE CITY OF BOYNTON BEACH, FLORIDA
BID #062-1412-04/CJD
THIS AGREEMENT between All Season's Service (Vendor) and the CITY OF
BOYNTON BEACH, FLORIDA (City) is made this 20th day of Julv. 2004.
WIT N E SSE T H:
WHEREAS, Vendor and the City wish to enter into an agreement to incorporate the
terms and conditions of BID #062-1412-04/CJD regarding the provision of cold
food/snacks Vending Machine Service.
NOW, THEREFORE, for the mutual promises, covenants, and agreements contained
herein, the parties covenant and agree as follows:
1. That the recitations set forth above are incorporated as if fully set forth herein.
2.. The term of this Agreement shall commence on or about Julv 21. 2004 and
extend until Julv 20. 2009. This Agreement may be renewed for an additional (1) year as
agreed to mutually by the vendor and the City of Boynton Beach. This agreement may be
terminated at any time by either party. A thirty (30) day written notice to the other party
will be required.
3. Vendor shall have the fulJ service Cold Food/Snacks vending placements as
provided by BID #062-1412-04/CJD, attached hereto and incorporated herein. Vendor
Repair services shall be available from 8:00 A.M. to 5:00 P.M. on all City work days.
Repair(s) must be satisfactorily completed no later than (1) day after service is requested
by telephone, excluding Saturdays and Sundays.
C-J
.
VI.-CONSENT AGENDA
ITEM B.2.
CITY OF BOYNTON BEACIJ I<o'l-Oç
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[g August 3, 2004 (Noon.) July 19,2004 o October 5, 2004 (Noon) September 20,2004
o August 17,2004 (Noon) August 2, 2004 o October 19, 2004 (Noon) October 4,2004
o September 7,2004 (Noon) August 16,2004 o November 3, 2004 (Noon) October 18, 2004
0 September 21. 2004 (Noon) September 7, 2004 o November 16,2004 (Noon) November 1,2004 n
0 D=i
, - :::¡-<
(~ --~ C)
0 0 l= 0-'1
Administrative Development Plans 1-
! - c::J
[g 0 - ;-'1 C)
NATURE OF Consent Agenda New Business r·.J :2--<
AGENDA ITEM 0 Public Hearing 0 Legal ,.-~.. :::
.-:~ :.f.---i
~--- . C:J
0 Bids 0 Unfinished Business ~-----,.. ..;
- . ,.L_
-
0 0 .. -. -:J
Announcement Presentation U1 -..: '-'1
0--."
0 City Manager's Report (J1 rrt ,-
("J
......
RECOMMENDATION: A motion to award the bid for "RE-BID FIVE YEAR CONTRACT FOR SNACK/COLD
FOOD VENDING MACHINES"" BID#062-1412-04/CJD to ALL SEASONS SERVICES, INC. of Miramar, Florida.
EXPLANATION: On May 26, 2004, Procurement Services received and opened (2) proposals for the referenced bid.
After review and evaluation it has been determined to recommend award of this bid to All Season's Service, Inc. of
Miramar, Florida whose bid was overall responsive and responsible. All Season's will be providing snacks/cold food
at various locations within the City for the employees. All Season's will provide the City a 15% commission on gross
sales net of sales tax. The provisions of this bid award will allow for a one (1) year extension at the same terms,
conditions, and prices subject to vendor acceptance, satisfactory performance and determination that the renewal is in
the best interest ofthe City.
PROGRAM IMP ACT: The purpose of this bid was to seek a sole vendor to provide snack/cold food vending machine
services at various locations within the City. The commission proceeds from these vending machines have been used
for the annual employees party.
FISCAL IMP ACT: The City will receive a 15% commission on gross sales (net of sales tax) from all machines at all
locations to generate funds for the annual employee party.
.~ ~
//
." /
, ./
.?-/~ ~, /í~"'"" /
A f;ty M.."",,', S;gna"",
Procurement Services ~
Department Name City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
C: Wilfred Hawkins - Assistant City Manager
File
4. Vendor shall provide the brand names of the Product as set forth in BID #062-
I 412-04/CJD. The Cold Food/Snacks vending machines shall be filled by a full service
driver employed by Vendor.
5. Vendor shall reimburse the City the amounts, as provided in BID #062-1412-
04/CJD from the sales it incurs from the Cold Food/Snacks vending machines.
6. Vendor shall provide on an annual basis throughout the 5 year term, and any
renewal periods, of this Agreement all of the items that were set forth in BID #062-1412-
04/CJD.
7. This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement shall be Palm
Beach County, Florida.
8. All notices, requests, demands, and other given if personally delivered or mailed,
certified mail, return receipt requested, to the following addresses to:
As to City: City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, Florida 33425
As to Vendor: All Season's Services. Inc.
3421 Enterprise Way
Miramar. FL 33025
9. Vendor shall not, without prior written consent of the City, assign any portion of
its interest under this contract and, specifically, Vendor shall not assign any moneys due
or to become due without the prior written consent of the City.
C-2
10. The City and Vendor each binds itself, its partners, successors, assigns and legal
representatives to the other party hereto in respect to all covenants, agreements and
obligations contained in the contract documents.
II. Vendor, for good and valuable consideration shaIl indemnify, defend and save
harmless the City, its officer's agents, and employees, from or on account of any claims,
damages, received or sustained by any person or persons resulting rrom the work
provided for this Project; or by or in consequence of any negligence in connection with
the same; or by use of any improper materials or by or on account of any use of any
improper materials or by or on account of any act or omission of Vendor or its
subcontractors, agents, servants or employees. Vendor agrees to defend, indemnify and
save harmless the City its officers, agents and employees, against any liability arising
from or based upon the violation of any federal, state, county or city laws, by-laws,
ordinances or regulations by Vendor, its subcontractors, agents, servants or employees.
Vendor further agrees to defend, indemnify and save harmless the City, its officers,
agents, or employees from all such claims, fees, and rrom any and all suits and actions of
every name and description that may be brought against the City or its officers, agents or
employees on account of any claims, fees, royalties, or costs for any invention or patent,
and rrom any and all suits and actions that may be brought against the City, its officers,
agents, or employees for the infringement of any and all patents or patent rights claimed
by any person, firm or corporation.
The indemnification provided above shaIl obligate Vendor to defend at its own expense
or to provide for such defense, at the City's option, any and an claims or liability and an
suits and actions of every name and description that may be brought against the City, its
officers, agents, or employees which may result from the operations and activities under
C-3
.>.'9~~__"",,_,_Ñ~~_-~<_.3 . ~~~-~----...;...-....~-,,¿~.~-~-"_.-
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this _ day of ,
2004, by , as (name of officer
or agent, title of officer or agent), of (name of
corporation acknowledging), a (state or place of incorporation)
corporation, on behalf of the corporation. He/She is personally known to me or has produced
(type of identification) as identification.
Notary Public - State of Florida
C-5
_.-- --"",~~,,,-,---~--,,,,,,-"""'-----"'----<-~-"'-"------' -."---","",,-~_..._,,-,..,.~---------
. t:t;I ~
t-'.
I-" en
I-" ~
'" tn -1>0 W '" ~-o :::0 UI Ulm () "TlZ < OJOJ( J ;;0 :Þ- ~
..:.- ..:.- ..:.- ..:.- ..:.- ..:.- :::0 m m CX 0 0» m 5õõ
0 "Tl r- ID" , 0-1 Z m
m ~~
(J) 0 m () 0 OC 0 #:00 , en
::T C :::0 -i -iz :::0 -0:::0 0 o"U"U m ÞOtJ
CI> () m 6 -i» :::om :::0 i
~ Z m-i -0 O)mm C
-I () Z 0- :r: 00 (J) "'zz
~ (J) ~ 0 0 0"Tl ,-- "11 en
m z ....zz
(J) ;:u --I C(J) .þ.G)G) ;: H
(') 0 0 ()C t:J ~
m m .." G) -1-0 N-IO m (1)
Z ;:
() UI :::0 (J)-O '~» 'd ..
I » » (J)' -<
, m () -0 c-< ~m-l c:
0 m I ......... m m rt ~
(J) -i Z :r: OJ(J) o .. :Þ ;~
m § (J) š:0 c....!':'~
m ;;0 en
0 m -c OW»
m 0 Z =1:::0 0-< ÞOtJ
m 0 i
z en () m() "U~
() () , om . m 0 1"1 .
r- ;:u 0 "Tl ~- (1) en
0 'ij (J) 0 ~ Z n H
UI
m -i m :::0 0 ~ rt ~
0 6 0 0 ;;0 0
.þ.
z :Þ 1"1 ~
() () () G) G) G)" ~~~~~F= o 0 0 C::I
D> D> D> c: c: c: a o -t I-t¡ H
'" '" '" 3 3 3 Go "'><o~"'r o "11 g
0. 0. 0. ~ ~ - I: .. -'" ~
'< '< '< Š:!l G)~CI>š:m~ o 0 t%j
a :ã :ï .... ~"'-»Z» o ..... ~
- '" ~<D:::o¡:¡j(J) o ;0 ~ ~
U> U> U> "
· OJ~tn- 0 o en \13
"'OJ ~;>o; "'(J) :....g> :,..~ Ï\>~ Cn~~;rJ~::<; :;~~ô z ~ . o
~D> ê.o;::¡: o :2. ;r: 0"'-1>0 :::o(J) n , O
OCT o CI> OCl> tn~ ... »~ ~ ~. ~ :Þ o
-I>o~ N 0 N D> N U> o cõ' ;0 -< -< -< -< -< ~Cnfd~ëi)(/) .....
N'< . ,.. . D> '"',w m m m m m )to I» RI CD en 0 \13 o
. :::0 ~- ~ . 3 < ~ (J) (J) (J) (J) (J) -~~ßmm ,..~~a.'t I-" ,..
c: U> CI> uï OO"'tn~:g CD 0 ~ 0 2S
:T S' ëiI o ~ iä' 3 3 o
¡¡;- ~ g; ~g .. (þ ¡;; ~ :T 0 en ,..
~ ~ = ; 0 (1)
¡g sn 1"1
Z .¡. ~ ~ ~ ï <:
... ... ... ... ... ... ~§ C t-'.
° 0 0 0 0 0 0 ~ ~ i û1 n
00 00 00 ¡" ¡" ¡" :SIC a. _. Q1 :=: 'T1
° 0 0 0 0 o ;:;... ~ ::I 0" .. (1)
iiI ~ ! 0 C/J
ii> .. 0
" - .., iiI J
CD_ 0 CD
a - ::I ¡;¡ ¡¡¡. c
A- ..
I: Ô~O CD <" ::J
~ ~ ~. ~ <
.... Z ,oz ::r Q. - m
;;0 '" 0 '~m .. CD J Z
... In CD CD
CI> · Z -<G)(J)
0, :0 ~;;o-l ~ ~ ~ C
a: ;r: m Omo ;:;:Q."< Z
... 0»-0 ~. 3" ~
() ;0 en G>
0 ~ -0 Pffi< -g ~ ~
ö: 0 TI(J)~ 3:
- Q Z
( -4 en '--10 :Þ
<:. <: w:::o-
0. ¡ fC wmZ 0
Qo m °mG) ::I:
(J) .. § ~-I
::> C::S Z
n> :sIC
0 ;:;.., m
x-
U> en
ó ...
-1>0 a
A-
I:
!t
....
'"
...
·
;r:
...
;0
~
Q
-4
¡g
~§
:sIC
;:;...
::3::
!)
::s
\13
C1Q
(1)
1"1
~
~
..
ë;; ~ ~ w ~::: 0 ~ ~ ~~ ~ ~~~ AI
"'-- "'-- "'--"'--"'--"'-- 0 z 000 m
(j) 0 0 #00 m
ffi C 0 o"U"U
CD () ;0 ( )mm 0
~ -I (j) ""zz
~ (f) ~zz"T1
~G)G) <:
",,-'fO m
b~» -<
-þ-m-'f
_.. m m
01\.)" :þ
c.......s:: ""
Ow» ,...
0-< 0
"U ~ 0
s::~ z
o -I
~ ;tI
:þ
"U () 0 0 0 (f) (j) (j) (f) o~ »~"U~~» -10
œ ~ ~ ~ ~ ~ ~ ~ ~ m~ ~m~--r
ø _. -. -. -. m œ m m ~o ~XO~N~
- ~ u ~ U n n n n ~~ ..~~>~ ~
~ ø ø ø ø ~ ~ ~ ~ ~~ G>~CD~m~ 0
.... L!!¡ ~ 'It » z » ....
~ ~ .þ.(ò;o¡ri(j) ,...
· !J'-;~-";oO _ en
c.>"U""~~N~~~NO~~(f):-'""U"U~"'~N""~;o (f)c.>~õ"U~ - ~ ãì ó Z
~O~w~N~W~OI~~~~œ~.S~~~w~~ o~~ ~ø ~ ~g~
-J"O 0 ~ CD U'I ï1 ~ 0 ~ =ë' 0 ~ 0 ~ a 0> ~ -0 U'I ~ N ~ ~ ~ 0) (.0) ~ ëñ en :<:T <" ~ :Þ
o ~fD 0 CD 0 3: 0 0 en::tJ N ~ N c: CD 0 () ~ 0 ª 0 CÐ:::a ~ ~ ~ 0 m m ß ~ x. ~ 0
!'II;4.(Q-ND!"ON3: m":E CñLN....)WN_!"I()~ OJ-I'\);O ã) 0 -a ':-s::::
øø' ~. ~ Q ~ ø ~~ ~ cQ ~~~< ~~~'3 ~
en ëñ [- til"O;-4 0»0 ~C¡;~:T 0
rn ( ) -< m C'" (J' A> 111 0
" en '<C(I)<
-g ¡ ___ .-ª. ~ g, ~ r
-&9 i/) Ut M in -Elf ~ .(;A ~ ~...ê z ~i:t:YQ C
0000 00 0, 00 0c::s () roa.(J)VI
Co C» 0:> 00 <» Co Co C» Co 00:1 cc a. 5" m cÄ "
U\ U\ 0\ <.n 01 0 0 0 0, o;::¡:.., ~ CD ~ ~ 0
" ~-g~~ 0
&. ~mf!.~· C
C I c.> _ :S... <
!!. 000 ~tðœ
.... õOZ :;!Q._ m
;0 ::i r~m :~¡¡ z
CP . -<G>(j) Q. 0 0
tD :§:;o-l õ!!¡2.
c: i ¡ Omo ¡¡¡~~ Z
o ;V O~"U g'3¡f '"'
Q. ~ P m < ." <D;;; \II
~ CI ~(f)!£ 3:
8 -I c.>~º :þ
a. og!{, wmZ 0
¡¡o <I> CD OmG> J:
(j) ..~ ~-'f
~ §=!È Z
~ ~~ m
ø en
ó ~
.þ. ~
o
Q.
C
!t
....
'"
...
.
i:
"
;0
~
-I
ogg'
~ ~
c:;;,
:JeQ
~."
"
~
...
~-"~-__ _ ..--0_.... ..."..~__"._"'-"~_- - ............~__-...-__c-;<;.-_._o,...<__,
.
3! ~ ~ ~ ~ ~ ~ ¡¡; c;:::;~ ~ !E!:!!!:!! :::0
5i ~ ~ ~ ~ ~ ~ ~ ~ ~O z 000 m
en ~ co 00 =11:00 ro'
~ - ~~
:g ~ () ;u gmm C
_ CD -i en NZZ
- ~ en ~ZZ ~
:g ~ GH) <
5i N-tO m
o 6~~ ~
:T ~~m m
~ ON'· >
() <--.. š: :::0
~ OWÞ
o O~ 0
£. :u ~ 0
~ š:~ z
o ....
~ :::0
>
o ~ () () () () () ~ ~ ~~ Þ~~~~Þ 0....
~ ~ £ £ 2 £ £ ~ ~ ~a g~5-N~
(") 0.. 0.. 0. a. a. .... - -~ ":U:::J~....Io. "
æ ~ ~ ~ ~ ~ ~ ~ ~~ Q~CD~m~ 0
3~ 0 0 0 0 0 ~ 1~~~Þ~Þ :::0
0. 0.. 0.. 0.. 0.. 1 ~~~~mW
~~<.n~;u0 CJ)
<~~Nen~~~~~mI~^()~ro~W~~I~~ enw~r~~ ~~Ϙ Z
~.ëj~Ng 0:;.03 3 ¡"~3 Æ 6'g om ñ! "'-ß 0g ñ!." 0 ,:-,~w~en ~ ~~.;: ....
o ~~o~oœ 0 ~~_o_~o~o~ø~ ~mWwoow ~ ~<~ ~
c:3 OCf)NcnNrr6Nc:C"iÐCDœNo2:N..,N,<:!:::. ~2!':"omm œ~!~ 0
cnï!'l' -mo'.., :)_0_(1)'::1' CD~ .......-"'N:::c CDO-Ò
::J _ <0 en ~ '<.. ~ ro'<.. C) 0> m <.n ~ < ::J" =I: 3' 3 2S
::P. CD c: :!i'" s¡ 5"'... g; Þo ~~~- 0
œ .., CT == ~ -<m 3-:-:1
.." " en -<c:..< 0
I ¡; ___ ,ª.~g.~ r-
.." .." ..".." .." ..".." ~.." ..,,~= Z ~ a~o C
~ ~ :-"'!" :- :-"'!" !=' ~ 9CS (") iit~(þ~
ON 0 <.n 0 -J c.n 0) Q) <»:sco a._.D)_ "TI
o U1 0 0 0 U't 0 c.n U't U1 ;::;: ~ I: ~ g i 0
;; ~ (i a.
"V œ:"8;¡ 0
& ~~ª C
I: I <II <" :J
!t o~o ~~; <
~ roz 20._ m
:::0 ~ ï~m (I !!:T Z
cP · -<G>cn ~:6 C
ro ~;U-i if::J "-
ä: ~ Omo ~~~ Z
() ;0 OÞz~ g. 3' ¡,¡: ,....
2. ~ .0 m < _::J !";;¡ \I,
? G) ;!!en~ :s::
~ ... w;d!2 »
Q. "g~ wmZ 0
~ o~ ßmQ X
en ~= o-i
¡¡¡ §=.s z
~ ~~ m
~ ø
o ~
~ a
D-
c
~
...
'<
"U
.
~
."
;0
~
...
-¡g
;;~
:SID
~~
:.J
~
,.
8 ~8 ê8 ~ ;¡:¡ ~~~ ;0
r; g JJZ ~z :j Z 000 m
CD g ;>;::!! z"Tl . 0 0 I
~ m "UJJ mJJ ~ 0 : : :-o~ OJ
~ Z »rg eng 0 JJ °mm
~ 0» en» @ en ~zz C
m:j ê:j » ~zz"T1
enO roO 0 .þ.G)'-"-
CZ gZ ;>;: ~ ~I <
roO -0 » N-IO m
~"Tl ::j"Tl :g b~»---'
~» mg - .þ.m-l ~
~ 0 0 - 0 -.. m m
~JJ Ô ~ 21'ù~}>
~ ~:::¡ o~~;o
"Tl =<! ê -0", 0
A=J 0 ro ~.!'> 0
m ~ ~ '" Z
Z ::j O-f
m m ~;o
o 0 }>
z~ »"Tl"Ugw» 0
ø~ =œ~-~ï -f
~o :::J><O;:CMï
~~ ~ 6~~~~en "T1
00 om ~~~»Z~ 0
00 ~~ <~~~~en ;0
"Tlg ZZ ~~~"TlJJO W
"'g mO enw~r"U2; ~» ~ ~
~_ -< o-i g.~.þ.w~U> ~ ~ @ ~ Z
~~ m ro»;:iiCD "'~wenen :< 5' <: ~ }>
_ en c~ r.n""~~ßmm ~~~~ 0
o en-z o:>",,,,<JJ< IÞ 0 z. a ~
Z Z '" < ::T~33 ......
Z mO o»('j ~¡j¡~5' o-
m cn~ -<m ~VI'<ß)
--4 (J)~ _en ~§.~;¡ 0
en - ~. 3 g, 5. r-
» Z 1t~5'Q C
ï () CÞQ.CÞ(þ
~ ~5'~~ -n
~m~~ 0
. a[-g(þ~ 0
èjÔ *~~ C
rZ Iw - $. <
JJ r;u 000 0.ð~
'P Om :=~ffi ~g.5' m
~ ~en ~G) ",íiiIÞ Z
C. ~0"U ~JJ~ ~~£ C
o 0 Omo ~~~
2. Z O»"U ~=o Z
c. o~ OZ g~if G>
"Tl 0<' m< ..",
o Om "Tlenzm =-
o C. r~ =:or
~ go w;:oº}>
(J) mõ wmZ 0
" Z ßmG).,..
~ ~Ô o~ .....
iri ~ Z
õ m
~ w
,.
a.
,.
_--,....--_"..._....._"'""""____~,~...._,..._ =,.~__-......... .......... >_...,._..oC-"-.~_~. ,,~_<__.
this contract whether the work be performed by Vendor, its subcontractor or by anyone
directly or indirectly employed by either. This indemnification includes all costs and fees
including attorney's fees and costs at trial and appellate levels.
12. This Agreement shall be considered null and void unless signed by both Vendor
and the City.
13. The contract documents constitute the entire agreement between the City and
Vendor and may only be altered, amended or repealed by a duly executed written
instrument.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, on the day
and year first above written.
ATTEST: CITY OF BOYNTON BEACH, FLORIDA
B~ 1rJ-
Ity Clerk
Approved as to legal sufficiency
and form:
By: Q~-cL
~ity Attorney ALL SEASON'S SERVICES, INC~
WITNESSES:
ß(I"f~ By:
A11t~f1/~l1.#e-£:~
(Print 0 Type Name) (Print or Type Name)
WITNESSES: (SEAL)
(Print or Type Name)
C-4