R04-1311
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RESOLUTION NO. R04- I ~1
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING EXECUTION OF TASK
ORDER NO. U04-5-11B, FOR THE TESTING AND
REPORTING SERVICES OF INTERIM MECHANICAL
INTEGRITY TESTING OF THE CITY'S DEEP INJECTION
WELL, IN THE AMOUNT OF $73,870.00, TO CH2M HILL;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Task Order No. U04-5-1 lA (Part 1) was executed on July 23, 2004 for
;5,130.00; and
WHEREAS, This Task Order is to obtain FDEP's approval of the proposed
nechanical integrity test (MIT) methodologies; and
WHEREAS, Task Order No. U04-5-1 lB (Part 2) consists of four sub-tasks; Task 1,
~ermitting and FDEP Coordination (authorized through Task Order U04-5-11A); Task 2,
~'ontracting - Preparation of specifications and contract documents; Task 3, Services During
;'onstruction, Residential observation for testing activities; Task 4, Preparation of Summary
report, report documenting MIT activities.
WHEREAS, The cost for Task 1 is not included in Task Order No. U-04-5-1 lB for
;73,870.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
['HE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
~eing true and correct and are hereby made a specific part of this Resolution upon adoption
tereof.
:\CA\RESO~Agreements\Task ~ Change Orders\CH2M Hill U040511B.doc
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Section 2. The City Commission of the City of Boynton Beach, Florida does
tereby authorize and direct the approval and execution of Task Order No. U04-5-1 lB with
'.H2MHILL for the testing and reporting services for Interim Mechanical Integrity Testing of
W-l, the City's Deep Injection Well, in the amount of $73,870.00.
Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this ..~ day of August, 2004.
~,TTEST:
CITY OF BOYNTON BEACH, FLORIDA
..~a~or '1 ~'~
;:\CA\RESOV',greements\Task - Change Orders\CH2M Hill U040511 B.doc
~oq-t3L
Task Order No. UO4-5-11B
Testing and Reporting Services for Interim Mechanical Integrity
Testing of IW-1 at the West Water Treatment Plant for the City of
Boynton Beach
A. Background
In 2002, the City of Boynton Beach (City) discovered that the steel liner in injection well
1W-1 was severely corroded and would need to be rehabilitated. To rehabilitate the well, a
fiberglass reinforced plastic (FRP) liner was proposed and ultimately installed inside the 16-
inch diameter final casing. It was determined that the liner would be cemented from the
base of the liner to land surface in lieu of using a tubing and packer assembly. The Florida
Department of Environmental Protection (FDEP) considered this to be an alternative design
and as a result, required an interim mechanical integrity test (MIT) be conducted at the
midpoint of the 5 year operating permit. With the last MIT completed on March 15, 2002, the
interim MIT is to be completed by September 15, 2004.
The City has requested that CH2M HILL conduct the interim MIT in a "turn-key" manner,
inclusive of contractor testing services. CH2M HILL will provide engineering services that
include: preparation of a testing plan and specifications, conducting bid phase services,
subcontracting testing services, providing onsite resident observation during testing and
preparation of an engineering report. Task Order U04-5-11B will consist of four tasks that
are defined in Section B.
B. Scope of Services
Task 1 - Permitting and FDEP Coordination
The purpose of this task is to obtain FDEP's approval of the proposed Mechanical Integrity
(MI) test methodologies. CH2M HILL shall coordinate, attend, and provide documentation
of an FDEP meeting or other communication, if required, to finalize and approve the testing
plan. Based on CH2M HILL's experience on similar projects for other clients, it is assumed
that no permits or permit modifications will be required to complete this work.
CH2M Hill shall provide services to prepare a testing plan for MI demonstration of IW-1 at
the West WTP. The draft testing plan shall be submitted to the CITY for review prior to
submittal to the FDEP. Preparation and submission of a MI Test plan was prepared and
submitted to the City on July 6, 2004. Authorization for a portion of this element was made
under the General Engineering Task Order and was provided by the City on July 2, 2004.
Fees for the preparation of the MIT Plan are not included as part of this task order.
DFB\TSK 0RD_04-05-11_072104.DOC 1
The CITY shall be provided with two (2) draft and three (3) final copies of the MI testing
and all other correspondence with FDEP. CH2M HILL shah submit the testing plan to
FDEP and other regulatory agencies as appropriate upon receipt of the CITY's comments on
the draft testing plan. The balance of Task 1 activities were authorized by the Utilities
Department through Consultant Authorization U04-5-11A on July 21, 2004.
Task 2 - Contracting
CH2M HILL will prepare specifications and contract documents for the mechanical packer
pressure test and internal radioactive tracer survey (RTS) testing procedures to demonstrate
MI for the injection well.
The CITY shall be provided with two (2) draft copies for review, and three (3) final copies of
the bid package for distribution to CITY staff. CH2M HILL shall provide any copies of the
contract documents required for submittal to the FDEP.
CH2M Hill shall submit the final bid package to up to three (3) qualified bidders and
evaluate the proposals of the respondents. Upon evaluation, CH2M HILL will award the
contract to most qualified bidder. The award will also consider price and the Contractor's
ability to meet the project schedule.
The selected Contractor shall contract directly with CH2M HILL to conduct both the
mechanical packer pressure test and the internal RTS survey and any other related services
deemed necessary to complete the MI demonstration. It is assumed that these services will
be let under one contract.
Task 3 - Services During Construction
Dtrring field activities, CH2M HILL will provide resident observation on a full-time basis to
observe all testing activities. The resident observer will be supported by a senior engineer
for the duration of field activities. The resident observer shall prepare daily reports for each
day of resident observation provided. The CITY shall receive copies of the daily reports
documenting the testing activities in the final report for the MIT activities. For the purpose
of this proposal it is assumed that the field engineer will be dedicated to this project and
will be working on a full time basis during the entire task for up to 5 days.
Task 4 - Preparation of Summary Report
Upon completion of the testing activities, CH2M HILL will prepare an engineering report
documenting the MI testing activities. The report shall include an analysis of the data and
results, and will provide applicable recommendations for follow-up work (if necessary).
The CITY shall receive one (1) draft report and three (3) final signed and sealed copies of the
engineering report and associated geophysical logs. CH2M HILL will also submit the
engineering report and associated geophysical logs to the FDEP Technical Advisory
Committee (TAC).
DFB\TSK 0RD_04-05-11_072104. DOC 2
C. Assumptions
· CITY representatives will attend the pre-construction conference.
· CH2M HILL will coordinate with the CITY and the testing subcontractor to allow access
to the injection well (IW-1).
· The basis of testing for this task order is the MIT plan submitted to FDEP, additional
testing or field evaluations are not included as part of this task order.
· No permits are anticipated - permitting services are not included in this task order.
· The City will complete their review of the draft final report within one week of
submittal.
· The fee associated with the testing Contractor has been estimated by CH2M HILL using
informal methods. Should the fee exceed the estimate, additional funding will be
required. Contrarily, if the fee for the testing is below the estimate, the balance of the
estimate will be unused and returned to the City. The fee estimate for testing services
includes a 10% mark-up to cover administrative costs, risk, and the time-value of
money.
O. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated November 2003, between the
City of Boynton Beach and CH2M HILL, Inc.
E. Compensation
Compensation by the CITY to the CONSULTANT for Phase I will be on a time and
materials basis in accordance with the above mentioned Agreement. The estimated
compensation for the services described in this Task Order is $73,870 as shown in Table 1
while a break-down of labor classifications are provided in Attachment A.
DFB\TSK ORD_04-05-11_072104. DOC 3
TABLE 1
West VVTP IW-1 Interim MIT
Labor Labor Cost Expense Subcontractor Total
Hours Cost Cost
Task 1 - Permitting &
FDEP Coordination (a)
Task 2 - Contracting 44 $5,150 $ 250 $0 $5,400
Task 3 - Services during 82 $8,400 $ 550 $54,450 $63,400
Construction
Task 4 - Preparation of 46 $4,670 $400 $0 $5,070
Summary Report
TOTAL 172 $18,220 $1,200 $54,450 $73,870
Note: (a) - Partial funding of $3,500 for this task was approved under the General Services
Task on July 2, 2004 to meet the time demands for this project. The balance of Task 1 was
funded through Consultant Authorization U04-5-11A, approved on July 21, 2004. Fees
associated with these services are not repeated in this task order.
F. Schedule
The CONSULTANT will commence the services described above upon receipt of written
authorization and will complete the work according to the table below.
Permitting, Project Design, and Bidding
and Subcontracting of Testing Services
Services During Construction /
Resident Observation / Engineering
Support
Notice to Proceed - August 3, 2004
Complete Task 1 - August 1, 2004
Complete Task 2 - August 20, 2004
Begin Testing Activities/Task 3- September 1,
2004
Compete Testing/Task 3 - September 8, 2004
Submit Summary Report/Task 4 - October 29,
2004
DFB\TSK 0RD_04-05-11_072104. DOC 4
G. Authorization
DATED this ~ /
CITY OF BOYNTON BEACH
Kurt Bressner
City Manager
day of
CH2M HILL, INC.
· 2004
Office Manager
Attest / Authenticated:
· DFBWSK ORD_O4-O5-11_O72104.DOC 5
ATTACHMENT A
Boynton Beach MIT
Level of Effort
Chargeable Tasks without Period Subtotals
CH2MHILL
Functional
Name Category Hours Rate Amount Notes
Task MI,02 - Contracting
SCHILLING, MARK A Engineer / 16.0 $8500 $1,360.00
Hydrologist
FRITCH, MOLLY E Senior Admin 8.0 $75.00 $600.00
Support
SKEHAN, SEAN T Senior Project 4.0 $160.00 $640.00
Manager
SMITH, DAVID K Senior Project 16.0 $160.00 $2,560.00
Manager
Subtotal for Task MI.02 - Contracting 44.0 $5,160.00
Task MI.03 - Testing
OLIVER, WILLIAM
SCHILLING, MARK A
SKEHAN, SEAN T
SMITH, DAVID K
Admin Support 2.0 $54.00 $108.00
Engineer / 60.0 $85.00 $5,100.00
Hydrologist
Senior Project 4.0 $160.00 $640.00
Manager
Senior Project 16.0 $160.00 $2,560.00
Manager
Subtotal for Task MI.03 - Testing 82.0 $8,408.00
Task MI.04 - Reporting
OLIVER, WILLIAM
SCHILLING, MARK A
WILLOUGHBY, YVONNE A
SKEHAN, SEAN T
SMITH, DAVID K
Admin Support 2.0 $54.00 $108.00
Engineer / 24.0 $85.00 $2,040.00
Hydrologist
Senior Admin 8.0 $75.00 $600.00
Support
Senior Project 4.0 $160.00 $640.00
Manager
Senior Project 8.0 $160.00 $1,280.00
Manager
46.0 $4,668.00