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RESOLUTION NO. R04- ~
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA.. AUTHORIZING EXECUTION OF TASK
ORDER NO. U04-7-1, FOR FURNISHING DESIGN,
PERMITTING, BID PHASE, CONSTRUCTION
OBSERVATION, AND CERTIFICATION SERVICES FOR
THE REPLACEMENT OF LIFT STATION NO. 101, AND
ADDITIONAL SEWER FORCE MAIN TO ERDMAN
ANTHONY OF FLORIDA, INC., D/B/A CROSSROADS
ENGINEERING & SURVEYING, IN AN AMOUNT NOT TO
EXCEED $31,660; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Lift Station No. 101 is located in the vicinity of St. Andrews Golf
Course, serving a number of residential and commercial establishments along SR A-l-A; and
WHEREAS, staff also seeks to connect two existing sewer force mains on either side
of SR A-l-A, for the purpose of increasing system efficiency and reducing odor due to
stagnant conditions; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does
hereby authorize and direct the approval and execution of Task Order No. U04-7-1 with
Erdman Anthony of Florida, Inc., d/b/a Crossroads Engineering & Surveying for furnishing
design, permitting, bid phase, construction observation, and certification services for the
replacement of Lift Station No. 101, and additional sewer force main to Erdman Anthony of
.~:\CA\RESOXAgreements,,Task - Change Orders\Crossroads U04-7-1.0oc
1 Florida, inc., d/b/a Crossroads Engineering & Surveying, in an amount not to exceed
2 $31,660.
Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this 7 day o£ September., 2004.
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ATTEST:
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CITY OF BOYNTON BEACH, FLORIDA
S:\CA',RESO~Agreernents\Task - Change Orders\Crossroads U04-7-1.doc
Task Order No. U04-7-1
Lift Station 101 Replacement and Force Main
A. Background
Sewage from the community of Briny Breezes flows to the City of Boynton Beach's (the
CITY's) Lift Station (LS) 103. The sewage from LS103 flows to the south via two routes: a 4"
force main on the west side ofSR A1A, and LS101 in the St. Andrews golf course community.
Both stations are older and not constructed to current standards. The CITY desires to remove
LS103 from service and to replace or upgrade LS101. LS101 is a small, shallow can-style
station.
Additionally, there is a 4" force main within the SR A1A right of way on the east side of the
highway. The force main on the east side ofSR A1A experiences low flow, particularly during
the summer months. This results in stagnation that causes odor problems at the down stream
manhole. To improve the flow in this force main, the CITY desires to install an interconnect
under SR A1A near the north limits of the eastern force main. These features are shown on the
attached sketch as provided by the CITY.
This Task Order will be submitted as a stand-alone document. It addresses fees for Erdman
Anthony of Florida, Inc., d.b.a. Crossroads Engineering & Surveying (the CONSULTANT), to
supply professional services for the described design, permitting, bid phase, construction
observation and certification services. The construction documents will be prepared and
permitted in two separate sets to allow the CITY the flexibility of constructing these facilities
separately.
B Scope of Services for Phase I
Task 1 - Analysis
The CONSULTANT will investigate the existing conditions including the following:
1. Field review the site in coordination with the property owner and CITY staff. Assess the
structural stability of the existing lift station for its suitability should it be upgraded.
As an optional service, obtain a soil boring for the approximate location of the proposed
lift station (LS 101) to provide the Contractors with adequate information related to the
level of effort they will experience in excavating the wet well. This service will be
performed by CONSULTANT'S subconsultant, Dunkelberger Engineering & Testing,
Inc.
As an optional servico, obtain a soil boring for the approximate location of the force main
interconnect and a recommendation for the jack and bore or directional bore. This
service will be performed by CONSULTANT'S subconsultant, Dunkelberger
Engi.neering & Testing, Inc.
4. Coordinate with FDOT regarding the method of installation of the force main
interconnect (open cut, jack and bore, or directional bore).
TASK ORDER NO. 1 - Lift Station 101 Replacement and Force Main
5. Estimate the flow in the existing force mains and recommend a size and material for the
interconnect.
6. Estimate the flow and head conditions for the LS101 and recommend a size, depth, and
pump for the lift station.
7. Perform Utility Coordination Efforts as follows:
mo
Obtain documents of record, where available, related to the existing conditions
including utility company record drawings, SR A1A roadway plans, SR A1A
proposed improvements, right-of-way maps, and flow data for the existing LS 101 and
LS103. Review available utility plans, atlases, and maps of the area for location of
existing utilities. Coordinate the proposed force main alignment with existing utility
alignments to avoid conflicting routings to the extent possible.
Bo
Perform site investigation activities including a field survey of the project area to
verify water line, sanitary sewer, and other utilities locations and alignments are
consistent with those shown on utility record drawings. Document surface details
such as fences, sidewalks, walls, curbs, vegetation, sign poles, etc. to the extent that
they are visible and may be materially affected by the construction of the proposed
improvements.
Show existing underground utilities on the Drawings based on available information
obtained fi.om the CITY and as verified by the field review discussed above. Only
those utilities located within the work area that will materially effect construction of
the improvements (i.e., water or sewer mains, telephone conduits and cable, fiber
optic or electrical lines) will be shown.
Utility locations will be verified by CONSULTANT through our sub consultant F.R.
Aleman using soft-dig technology at a charge of $250 per utility. For the purposes of
this proposal, it was assumed that there would be 6 utilities to be located.
8. Analyze the flows and recommend upgrade or replacement of the existing lift station.
Recommend odor control measures for the lit~ station and down stream manholes.
Task 2 - Design
The CONSULTANT will provide professional engineering services to the CITY for the analysis
and upgrade or replacement of the existing LS101 and installation of new force main
interconnect within the SR A1A right-of-way. The work will include preparation of Drawings
and Specifications to be used for bidding and construction.
The specific scope of services to be provided by CONSULTANT in this Task Order includes the
following:
Drawings will be provided to the CITY at the 90 and 100 percent stages of design
completion. The 90 and 100 percent drawings will be provided in full-size format.
Drawings for permit review will be full size format.
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TASK ORDER NO. I - Lift Station 101 Replacement and Force Main
b
o
The Drawings will show locations of new and existing water lines, existing sanitary
sewers, and storm water inlets, if any. Streets, driveways, and sidewalks will be outlined
on the Drawings. Plan drawings will be at a scale of linch equals 20 feet on 24"x36"
sheets.
Upon completion of the 90 percent drawings, CONSULTANT will supply the CITY two
(2) sets of review documents. The CONSULTANT will attend a design-review
workshop with CITY personnel to receive and discuss review comments regarding the 90
percent submittal. The CITY will provide CONSULTANT with a single marked set of
the documents containing the CITY's consolidated comments for use in preparation of
the next stage of design deliverable. For the 90% deliverable, draft specifications will be
provided.
The CONSULTANT will transmit the 90% submittal and signed permits to the
appropriate agencies on behalf of the CITY.
Upon completion of the 100% documents, CONSULTANT will supply the CITY three
(3) sets of the final documents with appropriate copies of permit applications for
signature.
It is assumed that all of the improvements will be located within existing easements or
rights-of-way.
The location and elevation of CITY-established horizontal and vertical control (if any)
will be listed on appropriate plan sheets.
CITY-developed standard details applicable to the work will be incorporated into the
Drawings. CONSULTANT will modify, as necessary, the CITY's standard details.
Specifications for the improvements are to be prepared by the CONSULTANT for
bidding purposes and the CITY will prepare the Contract Documents. These Contract
Documents are to reflect the following:
Contract Documents will use the CITY's existing "Front-End" conditions
modified by the CITY as appropriate for this project. The CITY will provide
master technical specifications that will be modified by CONSULTANT as
appropriate for the project.
· The project will be prepared as one set of plans and bid documents and will be
constructed as a single project.
· The new force main is expected to consist of 4-inch diameter epoxy lined ductile
iron pipe and fittings.
· The existing LS101 will be replaced or upgraded.
The existing LS 103 will be removed by the CITY. The removal of LS 103 will
not be included in the plans.
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TASK ORDER NO. I - Lift Station 101 Replacement and Force Main
10. An opinion of probable construction cost will be prepared by CONSULTANT for the
90% and 100% drawings and specifications. The cost estimate format will be consistent
with the bid proposal tabulation sheet for the project. The cost opinion will be provided
to the CITY during the 90% design reviexv and at the time the advertisement for bids is
published.
11. The project drawings are expected to consist of the following sheets:
Estimated Sheet Count
City of Boynton Beach
Sheet No. Description
I Cover Sheet (Title & Vicinity Map)
2 General Notes, Legend, Abbreviations
3 Summary of Pay Items and Pay Item Footnotes
4 Lift Station Plan (1"=20')
5 Force Main Plan (1"=20')
6-8 Construction Details
9 FDOT MOT Standard Index
Task 3 - Permitting
The CONSULTANT will assist the CITY in obtaining Palm Beach County Public Health
Department (PBCPHD) permits for the lift station replacement and force main by completing the
permit application forms for CITY approval/signature and providing required drawings and
specifications necessary to obtain the permits. Permit application forms, including drawings and
specifications, for permitting through the PBCPHD will be submitted to the CITY concurrent
with delivery of the 90% design documents. Permit fees will be paid directly by the CITY and
are not included in the fee for this project.
The CONSULTANT will also assist the CITY in obtaining a Florida Department of
Transportation (FDOT) permit for the construction of force main within the road fight-of-way by
completing the permit application forms for CITY approval/signature and providing required
drawings and background information. Permitting for the FDOT will be performed concurrently
with issuance of the 90% design documents. Permit fees will be paid directly by the CITY and
are not included in the fee for this project.
Two copies of the final permitting packages (plus the number of agency required copies) will be
submitted with the 90% plans for submittal to the PBCPHD and FDOT by the CITY.
CONSULTANT will prepare responses for up to two (2) "requests for additional information"
made by regulatory agencies following submittal of the permit applications. Responses required
by additional agency requests for additional information will be considered an Additional
Services item.
If any de-watering permits are necessary to conduct the work, their acquisition will be the
responsibility of the Contractor. CONSULTANT, through the CITY, will provide the Contractor
with necessary site figures and data to support the permitting effort.
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TASK ORDER NO. I - Lift Station 101 Replacement and Force Main
Preparation of applications for other permits for the above agencies or for other regulatory
agencies beyond that specified above will be considered an Additional Services item. Such
additional permits not included in this scope of work may include, but not be limited to, wetland
dredge and fill permits, Palm Beach County right-of-way construction permits, Asbestos
Handling/Disposal notification permits, Archeological/Historical preservation permits,
endangered species permits, and tree removal permits.
Task 4 - Bid Phase Services
Bid phase services to be performed by the CONSULTANT will include the following:
1. The CITY will prepare Contract Document packages (i.e., drawings and specification) for
CITY advertisement and bidding purposes.
2. The CITY will distribute copies of the Contract Documents to the prospective bidders.
3. The CITY will maintain a record of prospective bidders to whom bidding documents
have been issued.
The CONSULTANT will respond to questions from prospective bidders and suppliers
and provide technical information to the CITY for addenda that will be issued by the
CITY as appropriate. Technical information for one addendum is assumed in the budget
for Bid Phase Services. Services related to the issuance of additional addenda would be
treated as Additional Services.
5. It is assumed that a pre-bid meeting will not be held for these two small projects.
6. Consult with the CITY conceming proposed substitute materials and equipment,
determine their acceptability and make a recommendation to the CITY.
Attend the bid opening, review bid tabulation, and assist the CITY in evaluating bids or
proposals and in preparing and awarding contracts for construction, materials, equipment,
and services.
Assist the CITY in preparing Contract Documents for execution by the CITY's selected
Contractor. Assist in the review of Contract Documents and bonds before forwarding to
the CITY for execution.
Task 5 - Services During Construction
The Services During Construction (SDC) phase services to be provided by the CONSULTANT
include the following:
Review Shop Drawing and Product submittals for general conformance with the design
intent and provisions of the Contract Documents. Review of up to 8 shop drawings is
included in the budget for SDC phase services.
2. Prepare agenda and conduct a pre-construction conference with selected Contractor and
CITY staff and with the FDOT. Prepare and issue written minutes of meeting.
TASK ORDER NO. 1 - Lift Station 101 Replacement and Force Main
3. Review Contractor's payment applications, determine the amounts owed to the
Contractor, and recommend payments to the Contractor in such amounts.
4. Periodically visit the site in order to observe the progress and quality of the various
aspects of the Contractors' work. The following site visits are included:
· Lift station: material review, site preparation, wet well installation, start-up.
· Force main: material review, pipe line installation (anticipate 8 hour night-time
effort), pressure test.
During such visits and on the basis of such observations, provide recommendations to the
CITY, if appropriate, that the Contractor's work in progress be disapproved or rejected if
such work will not produce a completed project that conforms to the Contract
Documents.
6. Issue necessary interpretations and clarifications of the Contract Documents by issuing
bulletins or responding to requests for information submitted by the Contractor.
7. Evaluate and determine the acceptability of substitute materials and equipment proposed
by the Contractors.
8. Receive and review certificates of inspections, testing and approvals required by the
Contract Documents.
Prepare and negotiate Change Orders (CO) and Field Change Directives (FCD) during
the construction period. For the purpose of this task order, it is assumed that up to 2 COs
and 4 FCDs will be prepared during the construction period. Processing of additional
COs or FCDs will be treated as Additional Services.
Task 6 - Project Close-out Phase
The project close-out phase services to be provided by the CONSULTANT include the
following:
Based upon the marked-up prints, drawings, and other data furnished by the Contractor,
prepare a set of reproducible record prints of drawings showing those significant changes
made during the construction process.
In conjunction with CITY staff, make preliminary and final inspections and assist in the
preparation of a Contractor "punch list" to achieve Substantial Completion. Review
completion of identified punch list items to assist in the determination that Substantial
Completion has been achieved by the Contractor. Advise the CITY that Final
Acceptance of the project has been reached in accordance with the Contract Documents.
o
Provide certifications to the FDOT and PBCPHD that work was completed in substantial
conformance with the Contract Documents. Review to include verification that the
system was properly tested to allow a "request for release of facilities to be placed into
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TASK ORDER NO. 1 - Lift Station 101 Replacement and Force Main
service" to be filed with the PBCPHD. Assist the CITY in obtaining the appropriate
FDOT and PBCPHD releases for completed facilities.
Receive and review maintenance and operating instructions, schedules, guarantees,
bonds, certificates of inspection, tests, and approvals assembled by the Contractors in
accordance with the Contract Documents. Assist CITY and Contractors in training the
CITY's staff to operate and maintain the project. Assist the CITY in developing systems
and procedures for control of the operation and maintenance of the project.
C. Assumptions
In addition to the work items discussed above, the following assumptions were made in
establishing the scope of this Amendment and associated fee. Changes and/or modifications in
the above work items or these assumptions are considered an Additional Services Item under the
terms of the contract. Assumptions include:
1. The CITY will provide CONSULTANT an electronic version of"front end" Contract
Documents in MICROSOFT WORD format.
2. Survey and acquisition of any easements (construction or permanent) for the new piping
and improvements will be the responsibility of the CITY.
For the purposes of this proposal, it is assumed that the two projects will be bid, let and
constructed simultaneously as a single project. Should they be separated, additional
charges would apply.
Deviations from the Final Design Drawings will be compiled by the Contractor and
electronically incorporated onto the drawing files. Two sets of signed and sealed
RECORD drawings will then be submitted by the Contractor to the CITY. One set of
RECORD drawings will then be provided to CONSULTANT for submittal to PBCPHD.
5. Attendance at public meetings or hearings associated with public involvement or with
permits applied for in support of the project is not included in the budget.
Construction observation hours are based on attending only the specific efforts listed with
each effort anticipated at 3 hours including travel time, unless otherwise noted. Since the
construction duration is outside our control and since the level of observation required
could vary significantly depending on the contractor's performance on this particular
project, this effort is proposed to be billed hourly.
7. The CITY is responsible for all permitting fees, including costs of public notification in
local newspapers.
8. The CITY will provide CONSULTANT an electronic version of CITY standard water
main and street details in AUTOCAD format.
9. The design does not include survey work for verification of horizontal and vertical
alignment of existing utilities within the project area. Utility location will be developed
TASK ORDER NO. I - Lift Station 101 Replacement and Force Main
based upon the best information available from the owning utilities and information
developed by the CITY. The design fee does not include survey work for establishing
horizontal and vertical alignment of new utilities either during design or during SDC.
10. No pre-purchase of materials and/or equipment is presumed.
11.
It is assumed that~the proposed lift station will include a concrete wet well, with dual
submersible pumps and a valve pit based on the CITY's standard detail sheets including
the electrical diagrams and control panel.
12. A single bidding effort is assumed. Re-bidding of the project for any reason is
considered an Additional Services item.
13. Costs for SDC phase geotechnical testing to verify Contractor's compliance with
Contract Documents are not included in the design fee estimate.
14.
The CONSULTANT must use due care and meet a reasonable standard of skill and
competence in observing the work and endeavoring to determine if the work is in
accordance with the Contract Documents. The CONSULTANT shall not be held
accountable for observing every act of the Contractor and cannot guarantee performance
of the Contractor.
15. The CONSULTANT shall not supervise or direct the work, nor instruct the Contractor on
how to perform. The CONSULTANT is not responsible for the Contractor's means and
methods or job site safety.
16.
The design is to be based on the federal, state and local codes and standards in effect at
the beginning of the project. Revisions required for compliance with any subsequent
changes to those regulations is considered an Additional Services item.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated November 18, 2003 between the
City of Boynton Beach and Crossroads Engineering & Surveying.
E. Additional Services
The following are examples of some specific Additional Services Items that may be required, but
are not included within this Task Order. Generally, a condition contrary to the work description
in Section B or assumptions of Section C (upon which the design fee is based) is considered an
Additional Services item. Examples include:
1. Additional supervision or construction observation in excess of that specified in this
Amendment.
2. Additional permitting assistance in excess of that identified in this Amendment.
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TASK ORDER NO. 1 - Lift Station 101 Replacement and Force Main
Construction phase services are based on the estimated construction period from the time
of the Contractor mobilization to final inspection. If the period of construction is
extended, additional time and expenses will be necessary.
4. Assisting the CITY in the settlement of construction contract claims.
5. Field verification (horizontal or vertical) of existing utilities identified as being within the
immediate area of the proposed improvements.
6. Additional regulatory agency responses beyond the second response to an agency request
for additional information.
7. Development of property descriptions of easements, road right-of-ways, etc. Preparation
of right-of-way or easement boundary surveys.
8. Threatened or endangered species and species of special concem permitting or relocation
work.
9. Archeological/Historical preservation permits, studies, or reports.
10. Surveying, flagging, or other work necessary to secure tree removal permits from the
City, County, or other jurisdictions.
11. Design modifications to the Construction Contract Documents (i.e., change orders)
required during construction.
These and other services can be provided, if desired by the CITY, under separate Task Order(s)
or by an amendment to this Task Order. Services performed will be on an as-directed basis in
accordance with a written Notice to Proceed from the CITY.
F. Obligations of the CITY
1. The CITY shall provide the CONSULTANT in a timely manner, record data and
information related to the sewer system, water distribution system and streets within the
project as necessary for all the performance of services specified herein.
The CITY shall review all drawings and other documents presented by CONSULTANT
and obtain advice of an attorney, insurance counselor, and others as CITY deems
appropriate for such review and render decisions pertaining thereto within reasonable
time so as not to delay the services of CONSULTANT.
With assistance by CONSULTANT, as described herein, the CITY, as applicant shall
obtain approvals and permits from all governmental authorities having jurisdiction over
the project. The CITY is responsible for the payment of all permit application fees.
G. Compensation
In accordance with the above mentioned Agreement, compensation by the CITY to the
CONSULTANT for Task 1-Analysis, and Task 2-Design will be on a lump sum basis and
compensation for Task 3-Permitting, Task 4- Bidding, Task 5-Construction, and Task 6-Project
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TASK ORDER NO. 1 - Lift Station 101 Replacement and Force Main
Closeout will be on a time and materials basis for the amount of work actually required by the
project. The estimated time and compensation for the services described in this Task Order is as
shown in Exhibits A and B attached.
H. Schedule
The CONSULTANT will commence design and permitting services upon receipt of written
authorization and will complete all work associated with this Task Order in accordance with the
attached schedule shown on Exhibit C.
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An Erdman Anthony Company
1402 Royal Palm Beach Blvd., Bldg. 500
Royal Palm Beach, Ftodda 33411
)hone: 561~753-9723 fax: 561-753-9724
Project Name:
Location:
Lift Station 101 and Force Main
SR AIA, Bdney Breezes
Date: 7-JulY4
EXHIBIT B - PRICE PROPOSAL
BASIC SERVICES:
DESIGN SERVICES
Tolal Activity Salary Cost $27,233.00
Expenses $427.00
Optional Services $4,000.00
TOTAL AMOUNT $31,660.00
Expenses
Submittal: Size No. of Sets Sheets per Set Total Units Cost per unit Total Cost
Correspondance 8.5"xl 1" I n/a 100 $0.10 $10.00
~lans 24"x36" 20 8 160 $1.50 $240.00
~lans 11 "x17" 20 8 160 $0.20 $32.00
Vlylars for submittal 24"x36" I 8 8 $5.00 $40.00
::)vemi~lht Shipping or local delivery n/a n/a Wa 7 $15.00 $105.00
rotal $427.00
Optional Services
tDescription
Geotechnical Investi~/afion
ubsurface Utility Locations
oral
co tI
$1,500.00!
$4,000.00~
Lift Station 101 and Force Main
SR AIA, Briney Breezes
EXHIBIT C
PROJECT WORK SCHEDULE
Description
Duration
Estimated
Start Date
Estimated
Completion
Date
Phase I -Analysis
Notice to Proceed
Research and site visit
Analyze Flows
Phase 2-Design and Plans Preparation
90% plans and permits
specs and cost estimates
100% plans, specs and costs
Phase 3-Permitting
Submit to PBCPHD
Receive RFI
Respond to RFI
Receive permit
Submit to FDOT
Receive RFI
Respond to RFI
Receive permit
Phase 4-Bidding
Prepare bid packages
Issue bid packages
Bid opening
Award contract
Phase 5-Construction
Receive and review shop drawings
Pre work meetings
Construction
Phase 6-Project Close Out
Prepare record drawings
Submit certifications
Pre-final inspection
Review O&M manual
Final inspection
weeks
weeks
weeks
3 weeks
2 weeks
I weeks
I weeks
4 weeks
2 weeks
2 weeks
I weeks
4 weeks
2 weeks
2 weeks
2 weeks
I weeks
4 weeks
2 weeks
4 weeks
2 weeks
6 weeks
1 weeks
I weeks
1 weeks
I weeks
1 weeks
8/1/2004
8/1/2004
8/8/2004
8/15/2004
8/15/2004
11/7/2004
9/5/2004
9/12/2000
10/10/2004
10/24/2004
9/5/2000
9/12/2004
10/10/2004
10/24/2004
11/7/2000
1/1/2005
1/8/2005
2/5/2005
2/19/2005
3/19/2005
4/2/2005
5/14/2005
5/21/2005
5/21/2005
5/21/2005
5/28/2005
8/1/2004
8/8/2004
8/15/2004
9/5/2004
8/29/2004
11/14/2004
9/12/2000
1 O/10/2004
10/24/2004
11/7/2004
9/12/2004
10/10/2004
10~24~2004
11/7/2004
11/21/2004
1/8/2005
2/5/2005
2/19/2005
3/19/2005
4/2J2005
5/14/2005
5/21/2005
5/28/2005
5/28/2005
5/28/2005
6/4/2005
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By: ~
Kurt Bressner
City Manager
Dated this t ( day of ~ ,2004
!
SUBMITTED BY:
ERDMAN ANTHONY OF FLORIDA INC.
dgo/a CROSSROADS ENGINEERING & SURVEYING
By: J~SM
X~.~Presi~
Approved as to Form:
Attest/Authenticated:
Office of the City Attorney Secretary