R04-185
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1 RESOLUTION NO. R04- ,e5"
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3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND DIRECTING THE
5 CITY MANAGER TO EXECUTE TASK ORDER NO.
6 U 04-05-12 \VITH CH2M HILL FOR ADDITIONAL
7 ENGINEERING SERVICES FOR THE
8 REDEVELOPMENT/ REPLACEMENT WATER
9 SUPPLY FOR THE EAST WELLFIELD, WELLS 10E,
10 llE AND 13E, IN THE AMOUNT OF $133,321.00; AND
11 PROVIDING AN EFFECTIVE DATE.
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14 WHEREAS, Task Order No. 24 with CH2M Hill, approved by the City Commission
15 on April 1, 2003, provides for the design, permitting, bidding, and construction management
16 services in connection with the replacement of two surficial aquifer wells (Wells 3D and
17 10E) in the City's East Wellfield; and
18 WHEREAS, the City's Consumptive Use Permit issued by the South Florida Water
19 Management District ("SFWMD") has severely limited the individual well withdrawal rates
20 'in the entire East W ellfield due to the potential for saline intrusion at deeper depths within
21 .the shallow aquifer; and I
WHEREAS, an application was approved by the SFWMD for a minor modification I
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23 ;to reconstruct wells in the East Wellfield at a shallower depth in an effort to prevent saline ¡
24 !intrusion; and
25 WHEREAS, upon the approval of this application by SFWMD, CH2M Hill was
¡directed to cease design on Well 3E referenced in Task Order No. 24 and redirect its efforts I
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27 ito the design of shallower wells; and
28 i WHEREAS, City staff intends to solicit bids for the construction of three wells, I
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29 [Wells lOE, lIE, and BE; and
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¡ ~:\CA\RESO\AgreementS\Task - Change Orders\CH2M Hill Task Order U040512.doc
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1 WHEREAS, additional funding is required to complete this necessary development
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2 ¡to the East Wellfie1d; and
3 WHEREAS, The cost for the additional funding for Task Order No. U04-05-12 is
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4 1$133,321.00.
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6 I NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
7 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
8 I Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
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9 being true and correct and are hereby made a specific part of this Resolution upon adoption
10 hereof.
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Section 2. The City Commission of the City of Boynton Beach, Florida does
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13 hereby authorize and direct the approval and execution of Task Order No. U04-05-12 with
14 CH2M HILL for additional engineering services for the redevelopment/replacement Water
15 Supply for the East Wellfield, Wells, 10E, lIE and BE, in the amount of$133,321.00.
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17 Section 3. This Resolution shall become effective immediately upon passage.
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:ICAIRESOlAgreementslTask - Change OrderslCH2M Hill Task Order U040512.doc I
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2 I PASSED AND ADOPTED this ~ day of November, 2004.
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4 CITY OF BOYNTON BEACH, FLORIDA
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:ICAIRESOlAgreementslTask - Change OrderslCH2M Hill Task Order U040512,doc
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ROc.l-185
Task Order No. U04·5·12
Construction and Resident Inspection Services for Three
Replacement Water Supply Wells at the City of Boynton
Beach's East Well Field
A. Introduction and Background
As part of previous Task Order 24, CH2M HILL began preparing the design and permitting
for replacement water supply wells 3E and 10E. Since that time, the City had been severely
-:::imite.:rbythe South F10rida~~Vcì.ter IYtanagement Dislrlct (SFWMD) on the individual'w'eU "
withdrawal rates in the entire East Wellfie1d due to the threat of saline water intrusion at
depth within the shallow aquifer. Some of the lowest permitted withdrawal rate limitations
were placed on wells 10E - 14E. In response, the CITY submitted an application to SFWMD
for a minor modification to SFMWD to reconstruct these five wells at shallower depths. The
application was approved and thus the CITY directed CH2M HILL to stop design on well
3E and redirect efforts towards the design of wells 10E-14E. The design was completed in
February 2004, construction bids were received in March 2004. Construction of two of the
wells (12E and 14E) were on Forest Park Elementary school property and required
construction to be conducted during the summer months Gune - August). After bids were
received and reviewed, the CITY selected the second lowest, responsive, responsible bidder,
Southeastern Drilling Services, due to some concerns regarding the contractor providing the
lowest bid. However, due to time constraints and meeting CITY Commission agendas, the
CITY was unable to start the project in time to comply with the school's requirements for
construction. Thus the OTY has elected to only construct wells 10E, 11E and 13E and re-bid
the project.
The City has requested that CH2M HILL provide rebidding and construction management
and resident inspection services related to the replacement of wells 10E, llE and 13E.
Although a portion of these services were included in Task Order 24 for wells 3E and 10E,
the CITY authorized CH2M HILL to conduct the additional design, permitting and bidding
for replacement wells llE-14E utilizing the fee previously set aside for construction
management and resident inspection services. Therefore, this Task Order provides the
scope of work, schedule, and fee estimate for conducting these services for wells 10E, 11E
and 13E.
B. Scope of Services
This scope of services provides for bidding, construction management, resident observation
and startup services for the replacement of water supply wells 10E, 11E and 13E, located
within the City's East Wellfie1d.
DFB\TASK ORDER U04-5-12 1
Task 4.1 . Bidding Services
The CITY has requested that CH2M HILL repackage the Contract Documents to only
include wells 10E, 11E, and 13E and re-bid the project, and the following describes those
additional services.
Bid Package Preparation. CH2M HILL will revise the previously conformed Drawings and
Specifications to include only wells 10E, 11E and 13E, including City front ends, for bidding
purposes. CH2M HILL will reproduce and distribute construction bid documents or
solicitation of quotes to prospective bidders, on behalf of the CITY.
Pre-Bid Meetings. CH2M HILL will coordinate and attend one Pre-Bid meeting and
respond to significant Bidder questions.
Technical Issues. CH2M HILL will coordinate communications with bidders on matters
re]ated to technical aspects of the desigr_ Correspondepce on these matters will be copied to
the City.
Addenda. CH2M HILL will issue technical responses for the preparation of an addenda, if
required, based upon the questions of prospective bidders and the need to clarify the
Contract Document's intent.
Bid Review. CH2M HILL will review the bids received for accuracy and prepare Bid
Tabulation for review by the City. Based on feedback from the CITY, CH2M HILL will issue
a Recommendation of Award letter to the CITY.
" As Bid" Conformed Construction Documents. CH2M HILL will produce a total of six
copies of the Contract Document Specifications and Drawings, including all Addenda. Two
copies will be issued to the Contractor, two copies will be issued to the CITY, and two
copies will be issued to CH2M HILL.
Bid Service Completion. Bid services will be considered complete upon CH2M HILL's
review and providing the Contractor's executed documents and conformed contract
documents to the City.
Task 5.1 . Construction Management Services
CH2M HILL will be responsible for the management of construction of replacement water
supply wells lOE-11E and 13E, which includes the following services.
Preconstruction Conference. CH2M HILL will attend a pre-construction conference with
the awarded contractor and the City.
Monthly Progress Meetings. CH2M HILL will chair monthly progress meetings with the
awarded contractor and the City. CH2M HILL will be responsible for preparing agenda,
chairing and preparing minutes from the meetings.
DFBIT ASK ORDER U04-5-12 2
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Submittal Review. CH2M HILL will process and review submittals from the contractor
including shop drawings, product data, schedules, progress payments and will provide up
to one additional review per submittal.
Payment Applications. CH2M HILL will review payment applications received from the
Contractor and upon acceptance of quantities and percent complete, will sign and forward
onto the City for approval and payment.
Field and Change Orders. CH2M HILL will review with the CITY project manager and
issue field orders, requests for quotation, work change directives, and change orders as
needed throughout the project.
Requests for Information. CH2M HILL will also review with the CITY project manager and
respond to Field Change Requests (FCR), Requests for Information (RFI) and Clarification
submitted by the Contractor. Following review by the City, CH2M HILL will issue field
orders, Requests for Quotation (RFQ) and Change Orders as required by the project.
Project Start up and Close Out. CH2M HILL shall conduct project close out services
including:
· Incorporation of as-built information provided by the Contractor into a final set of
Record Drawings.
· Conducting substantial completion and final acceptance inspection and issuing punch
lists following each inspection.
· As part of the above inspections, CH2M HILL will coordinate, document and provide
technical oversight during start up.
· Reviewing final close out change orders and payment applications from the Contractor
for processing by the City.
Task 6.1- Resident Observation
CH2M HILL shall conduct resident observation services during the well construction and
testing. It is assumed that each well take approximately 8 to 10 weeks to substantially
complete. Of that time, it is assumed that full time (8-hour day) resident observation will be
required for up to two (2) weeks per well. Full-time resident observation will be provided
during drilling, casing installation, cementing and testing by the CONTRACTOR and
includes time to coordinate with SFWMD for inspections as required.
CH2M HILL shall provide part-time resident observation services during activities such as
well development and the construction of surface facilities including piping, mechanical,
pumps and motors, electrical and instrumentation. It is assumed that part-time (16-hours
per week) resident observation will be required for up to 8 weeks per well.
DFB\TASK ORDER U04-5-12.DOC 3
Task 6.2 - Additional Resident Observation
The Contract Specifications call for the wells to be constructed with open boreholes (i.e. no
well screen). This design will allow for increased well performance provided the formation
is well consolidated and the borehole can be successfully developed to remove loose sand
and silt. In the event that the formation cannot support an open-hole completion due to its
unconsolidated nature; or more than 12S-hours of well development have elapsed with no
significant improvement in water quality, the Specifications contain an alternate item that
will provide for the construction of the well with a screen and gravel pack. This task has
been established to provide for the eventuality that additional resident observation services
will be required for one or more of the wells.
This task assumes that one week of full-time resident observation could be required for each
well, for a maximum total of 3 weeks or 120 hours. In addition, additional construction
management and project time, such as progress meetings, are included in this task.
D. Assumptions
· Permits from SFWMD for construction of the replacement water supply wells and the
abandonment will be the responsibility of the contracted well driller.
· Submittals received from the Contractor will be reviewed initially by CH2M HILL and
then submitted to the City for review and concurrence. All submittals will require the
collective review of both CH2M HILL and the City.
· This Task Order does not include services for addressing legal claims made by the
Contractor.
E. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated November 18, 2003, between
the City of Boynton Beach and CH2M HILL, Inc.
F. Compensation
Compensation by the CITY to CH2M HILL for services provided in this Task Order will be a
time and expenses basis in accordance with the above mentioned Agreement. The
compensation for the services described in this Task Order is estimated at $133,321 as shown
below.
DFB\T ASK ORDER UD4-5-12.DOC 4
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Task Description Labor Labor Cost Expense Cost Totals
Hours
Task 4.1 - Bidding Services 124 $11,998 $2,7558 $14,753
Task 5.1 - Construction Management 410 $39,297 $3,259 $42,556
Services
Task 6.1 - Resident Inspection 620 $47,184 $12,016a $59,200
Task 6.2 - Additional Resident 202 $14,890 $1,922 $16,812
Inspection
Grand Totals 1,356 $113,369 $13,938 $133,321
8 Includes costs for electrical and I&C subconsultant Hillers Electrical
A breakdown of the labor costs is included as an attachment to this Task Order.
Work completed by CH2M HILL will be invoiced as part of the original invoice monthly on
a percent complete basis, but will be broken out by task. A summary of work completed
will be included with each invoice.
G. Schedule
CH2M HILL will commence services upon receipt of written authorization and will
complete the work according to the following schedule.
Task Description Start Finish
Task 4.1 - Bidding Services July 2004 October 2005
Task 5.1 - Construction Management November 2004 July 2005
Services
Task 6.1 - Resident Inspection December 2004 June 2005
Task 6.2 - Additional Resident As Required As Required
Inspection
Total time for notice to proceed to completing construction close out services is estimated at
approximately 10-12 months.
DFB\TASK ORDER U04·S.12.DOC 5
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By: u.~
City Manager
Dated this ..1 day of ~~2004.
SUBMITTED BY:
CH2M HILL, We.
By: 7'~
Timothy ~ Sharp
Office Manager
Dated this\1- day of ac+a~ ,2004.
DFBITASKORDER UQ4-5-12.DOC 6
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City of Boynton Beach
East Wellfield Replacement - Rebidding and Construction Services
Tasks and Hours
Classification Rate 4.1 5.1 6.1 6.2 Total Costs
Client Service Manager $ 150.0 4 8 8 4 $ 3,600
Senior Project Manager $ 160.0 24 96 12 $ 21,120
Engineer/Hydrogeologist $ 85.0 16 200 240 120 $ 48,960
Senior Field Representative $ 122.0 192 $ 23,424
Project Engineer $ 122.0 6 13 10 $ 3,538
Senior Designer $ 95.0 6 13 10 $ 2,755
Senior Administrative Support $ 75.0 48 $ 3,600
Administrative Support $ 54.0 24 54 40 $ 6,372
Total Labor Hours 128 384 480 156 $ 1,148
Total Labor $ 11,998 $ 39,297 $ 47,184 $ 14,890 $ 113,369
Expenses' $ 2,755 $ 3,259 $ 12,016 $ 1,922 $ 19,952
Totals $ 14,753 $ 42,556 $ 59,200 $ 16,812 $ 133,321
, Expenses for Tasks 4.1 and 6.1 include costs for Hillers Electrical Engineers.