R05-004
II I
1 RESOLUTION NO. R05- oaf
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA,
5 AUTHORIZING APPROVAL OF THE SCOPE OF
6 SERVICES FOR THE 2005-06 FIRE ASSESSMENT
7 WORK PLAN WITH GOVERNMENT SERVICES
8 GROUP, INC.; AND PROVIDING AN EFFECTIVE
9 DATE.
10
11 WHEREAS, the City Commission conducts an annual review of the Fire Assessment
12 rogram with specific authorization to proceed by a rate resolution; and
13 WHEREAS, the Scope of Services for the 2005-06 Fire Assessment Work Plan with
14 Government Services Group, Inc. will assist City staff in preparing a recommendation for the
15 2005-06 Fire Assessment program to be presented to the City Commission in July 2005; and
16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
17 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
18 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
19 eing true and correct and are hereby made a specific part of this Resolution upon adoption
20 hereof.
21 Section 2. The City Commission of the City of Boynton Beach, Florida does
22 hereby authorize approval of the Scope of Services for the 2005-06 Fire Assessment Work
23 Plan with Government Services Group, Inc., a copy of which is attached hereto.
24 Section 3. This Resolution shall become effective immediately upon passage.
25 PASSED AND ADOPTED this ~ day of January, 2005.
26 CITY OF BOYNTON BEACH, FLORIDA
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ment Resos\Fire Assessment Scope of Services 05-06.doc
EXHIBIT "A" R05-cD"
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GO\'[RNM[~T SERVICES GROUP, INC
November 30,2004
VIA FACSIMILE TRANSMISSION
Mr. Kurt Bressner
City Manager
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33425·0310
Re: Fire Rescue Assessment Program: Continuing Services
Dear Kurt:
The City of Boynton Beach has now completed its fourth year of the annual assessment program for
fire rescue services it initiated in Fiscal Year 2001-02. Government Services Group, Inc. (GSG) and
Nabors, Giblin & Nickerson, P.A. (NG&N) are pleased to have assisted the City of Boynton Beach in
undertaking and successfully implementing this recurring revenue source.
We believe the City would benefit from the continuation of our services. Accordingly, I have enclosed
a proposed scope of services, fees, deliverables and payment schedule to assist the City in the
annual maintenance of the fire rescue assessment program. Enclosed as Appendix A is a proposed
scope of services, fees, deliverables and payment schedule to assist the City in the annual
maintenance of the fire rescue assessment program for Fiscal Year 2005-06.
Please review the attached scope of services. We are currently preparing our schedule for the
upcoming assessment season, and would appreciate your prompt reply. This will help us to
accommodate your requests and provide you with thoughtful and deliberate attention to ensure the
continuation of this successful recurring revenue source. The execution of this letter agreement
indicates acceptance of one of these proposals and notice to proceed. Upon execution of this
agreement, please provide us with one signed copy for our files.
If you have any questions, please do not hesitate to contact Heather Encinosa of NG&N or me. We
look forward to working with the City of Boynton Beach again this year.
Sincerely,
~~-
Camille P. Tharpe
¡,cpt
Enclosures
cc: Heather Encinosa
1500 Mahan Drive, Suite 250 I Tallahassee FL 32308 T 850.681.3717 I F 850.224.7206
280 Wekiva Springs Rd. I Protegrity Plaza, Suite 203 I LongwQod Fl 32779 I T 407,629.6900 I F 407.629.6963
Kurt Bressner
Page 2 of Two
November 30. 2004
ACCEPT~D.TO: DATE:
, /blóc:-
BY '-e.--L
The City of Boynton Beach
KURT BRESSNER
CITY MANAGER
BOYNTON BEACH, Fl
APPROVED AS TO FORM: (/0fo~
þQj~
CITY ATTORNEY
1500 Mahan Drive. Suite 250 I Tallahassee Fl 32308 I T 850.681.3717 I F 850.224.7206
280 We kiva Springs Rd. I Protegrity Plaza, Suite 203 I LongwQod FL 32779 I T 407.629.6900 I F 407.629.6963
APPENDIX A
ANNUAL FIRE RESCUE ASSESSMENT PROGRAM
1500 Mahan Drive. Suite 250 I Tallahassee FL 32308 I T 850,681.3717 I F 850.224.7206
280 Wekiva Springs Rd. I Protegrity Plaza, Suite 203 I Longwood FL 32779 I T 407.629.6900 I F 407.629.6963
APPENDIX A
ANNUAL FIRE RESCUE ASSESSMENT PROGRAM
SCOPE OF SERVICES
GSG and NG&N will perform the following tasks necessary to update the City's existing non-ad
valorem assessments to evaluate continued legal sufficiency:
Task 1: Evaluate data related to fire rescue services. Re-evaluate, and revise if necessary, the City's
existing legal documents, ad valorem tax roll information, fire call data, agreements, reports and
other data pertaining to the provision of fire rescue services.
Task 2: Determine full cost of fire services. The City will identify the full cost of the fire rescue
service delivery using the City's most current financial information and identify service delivery
issues, which may affect the apportionment methodology. Identify the alternative sources of
revenue to fund the service delivery costs and determine the net service delivery revenue
requirements.
Task 3: Determine total revenue requirements. The City will determine the total fire rescue
assessment revenue requirements to ensure the City recovers the costs of: (a) net fire rescue service
delivery revenue requirements, (b) implementing the program and (c) collecting the assessments.
Task 4: Update the apportionment methodology. Using the ad valorem roll and existing assessment
roll, updated fire rescue incident data and revenue requirements, revise the apportionment
methodology and apply to the assessment roll database to test the data validity and legal sufficiency.
Revise the apportionment methodology, as necessary.
Task 5: Calculate proforma schedule of rates. Calculate proforma schedule of rates based on the
apportionment methodology and revenue requirements for the Fiscal Year 2004-05 assessment
program.
Task 6: Prepare legal documents. Draft all legal documents to conform to the service assessment
ordinance to impose the updated fire rescue assessment to implement the City's policy decisions
and proposed methodology.
Task 7: Assist in implementation procedures. Advise and assist with the legal requirements for the
adoption of the final assessment rate resolution and certification of the assessment roll in
accordance with section 197.3632, Florida Statutes including: a) development of assessment roll to
be used in the TRIM notification or first class notice process, b) publication of the public hearing, and
c) the certification of the assessment roli to the Palm Beach County Tax Collector.
Fee and Costs
The lump sum fee for the proposed scope of services is $22,000. The lump sum fee will be due and
payable on a quarterly basis (assuming notice to proceed occurs by December 31, 2004) as follows:
A-I
Pavment Schedule
25% of lump sum fee Ja n ua ry 2005
25% of lump sum fee Ma rch 2005
25% of lump sum fee June 2005
25% of lump sum fee September 2005
The lump sum fee includes expenses related to actual costs associated with photocopies, long
distance telephone charges, and overnight delivery services.
The annual lump sum fee for professional services does not include anv on-site visits by
representatives of GSG and NG&N. Anyon-site meetings (together with any actual costs associated
therewith) may be arranged at our standard hourly rates.
Special Note:
The lump sum fee does not include the costs of producing and mailing the statutorily
required first class notices, which will depend on the number of assessable parcels of
property within the City. Mailing and production costs average approximately $1.25 per
parcel, with that amount due and payable at the time of the adoption of the preliminary
assessment resolution.
Additional Services
GSG and NG&N are dedicated to governmental problem solving. Our practices and business are
purposely limited to assisting governments in a myriad of ways. GSG and NG&N possess the ability
to work effectively with local government staff and officials to provide specialized assistance in
developing innovative and efficient solutions for government. Accordingly, on an hourly or negotiated
fee basis, either or both GSG and NG&N shall be available to provide additional services to the City
on finance, revenue or other local governmental matters.
A~2
APPENDIX B
ANNUAL FIRE RESCUE ASSESSMENT PROGRAM
CRITICAL EVENTS SCHEDULE
FISCAL YEAR 2004-05
APPENDIX B
ANNUAL FIRE RESCUE ASSESSMENT PROGRAM
CRITICAL EVENTS SCHEDULE
FISCAL YEAR 2004-05
'E\lENT SCHEDULE
Notice to Proceed December 31,2004
Review/Update Apportionment Methodology March - May 2005
Update prior Fiscal Year Assessment Roll June-July 2005
City Determines Net Revenue Requirements June - July 2005
Calculate/Confirm Annual Assessment Rates June - July 2005
Preliminary Rate Resolution June- July 2005
TRIM Notices June - August 2005
Published Notice June-August 2005
Annual Rate Resolution July-August 2005
Certify upcoming Fiscal Year Assessment Roll by September 15, 2005