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R05-024 1 RESOLUTION NO. R05-0.l.i 2 3 A RESOLUTION OF THE CITY COMMISSION OF THE 4 CITY OF BOYNTON BEACH, FLORIDA, 5 AUTHORIZING EXECUTION OF AMENDMENT NO.1 6 TO TASK ORDER NO. U04-14-01 TO MATHEWS 7 CONSULTING, INC., (M CI) TO PROVIDE 8 PROFESSIONAL ENGINEERING SERVICES FOR THE 9 N.W. 17TH AVENUE STORMWATER AND WATER 10 MAIN IMPROVEMENT PROJECT IN THE AMOUNT 11 OF $102,715.00; AND PROVIDING AN EFFECTIVE 12 DATE. 13 14 WHEREAS, On February 17,2004 the City Commission approved Task Order No. 15 04-14-01 for MCI to perform engineering services that included development ofa scope of 16 ork based on surveys and subsurface investigations, drawings and specifications for 17 idding, obtaining an required permits assist in recommendation for award of a construction 18 contract and fun time representation during construction; and 19 WHEREAS, during the performance of the original task Order, MCI identified 20 eplacement of an additional 13,461 feet of water main, fifteen (15) sewer main repairs and 21 eplacement of ten (I) service laterals. Amendment No. 1 wiJI provide funding for 22 engineering costs associated with the broader scope of services. 23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 24 HE CITY OF BOYNTON BEACH, FLORIDA, THAT: 25 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 26 eing true and correct and are hereby made a specific part of this Resolution upon adoption 27 ereof. 28 Section 2. The City Commission of the City of Boynton Beach, Florida does 29 ereby authorize and direct the approval and execution of Amendment No. 1 to Task Order :ìCA\RESO\Agreements\Task - Change Orders\MCI "Amd #1 Task Order U04-14-01.doc _" _.~_...._._."._^,~"'.___"_'O. .,..,.... .,_,~,.,""..._o,""·· _ ..~ II I 1 U04-14-01 to Mathews Consulting, Inc., (MCI) in the amount of $102,715.00, to provide 2 professional engineering services for the N.W. 17th Avenue Stonnwater and Water Main 3 Improvement Project. 4 Section 3. This Resolution shan become effective immediately upon passage. 5 PASSED AND ADOPTED this It) day of February, 2005. 6 7 CITY OF BOYNTON BEACH, FLORIDA 8 9 10 11 12 13 14 15 16 17 18 19 20 ~~ 21 22 23 24 25 26 27 28 29 S:\CA\RESQ\Agreemenls\Task . Change Orders\MCi -Amd #1 Task Order UQ4-14-01doc TASK ORDER NO_ U04-14-01 _ ROLLING GREEN STORMWATER AND WATER MAIN IMPROVEMENT PROJECT- AMENDMENT NO.1 -_..-...._---- _._~.._-_..-.---- Task Order No. U04·14·01 - Rolling Green Stormwater and Water Main Improvement Project· Amendment No.1 A. Background As part of Task Order No. U04-14-01, Mathews Consulting (CONSULTANT) wiJ] provide additional design services to the City of Boynton Beach for additional water mains (13,461 feet) in the project area, fifteen (15) sewer main repairs and ten (10) service Jateral replacements. Based on the additional work required the construction time frame wiJ] be extended from eight (8) months to fourteen (14) months. Therefore, this Amendment to Task Order No. U04-14-0 I provides the scope of work, schedule, and fee estimate for conducting these services. B. Scope of Services This scope of services provides for additional design, construction management, and resident observation for water mains and sanitary sewer repairs in the project area. Task 1 - Survey No Change Task 2 - Geotechnical No Change Task 3· Design The CONSULTANT wiJ] provide professional engineering services to the CITY for the replacement of additional water mains (13,461 feet) and fifteen (15) sewer main repairs and ten (10) service lateral replacements within the project area. The work will include preparation of Drawings and Contract Specifications to be used for bidding and construction. The specific scope of services to be provided by CONSULTANT in this Admendment include the following: J. Detailed design (plan/profile) for approximately 13,461 feet of additional 8-inch DIP water main in the project area. The construction cost opinion wiIJ be revised to include this new work. 2. Detailed design for fifteen (15) sewer main repairs and ten (10) service lateral replacements in the project area. The includes providing Contract Specifications as necessary for this work. The construction cost opinion wiIJ be revised to include this new work. 3. Existing underground utilities wiJ] be shown on the Drawings based on available information obtained from CITY and as verified by the field survey information. Utilities shown are only those located within the work area that will materially affect construction 1/19/2005 1 ~ ~0~~ŸhD~,9",~~, ""_"__"'~_"""'''''' >''''''''"_''~,n_.-i'''~'''_·'''__'' TASK ORDER NO. U04-14-01 - ROLLING GREEN STORMWATER AND WATER MAIN IMPROVEMENT PROJECT- AMENDMENT NO.1 of the improvements (i.e. water or sewer mains, telephone conduits and cable, fiber optic or electrical lines). Additional utility locations will be verified by CONSULTANT through a subcontractor such as "No Cuts" and will be reimbursed by the CITY on a time and materials basis plus a 0% mark up (as specified in negotiated rate schedule) on the subcontracted fee. For the purpose of this Amendment, $5,000.00 (as specified in negotiated rate schedule) has been added as an expense item for this task. Task 4 . Permitting No Change Task 5 - Bid Phase Services No Change Task 6· Services During Construction The specific SDC phase services to be provided by the CONSULTANT include the following for additional 6-month construction period: 1. Review additional Shop Drawing and Product submittals for general conformance with the design intent and provisions of the Contract Documents. 2. Attend construction progress meetings every two weeks and provide a written summary of the issues discussed. Project meetings will be conducted by the Project Engineer with the Resident Observer also in attendance. FoJlowing the meeting, the Project Engineer will prepare and distribute meeting minutes to the City and other attendees. Meetings will be held at the site construction trailer. Twelve (12) progress meetings are included in the budget for this task. 3. Review monthly payment applications submitted in a format acceptable to the CITY. Assist the CITY to reconcile the Contractor payment requests, clarifications, and responses to requests for quotations. A 6-month additional construction period is assumed in budgeting these tasks. Task 7 . Resident Project Representative Services The Resident Project Representative phase services to be provided by the CONSULTANT include the following below. Construction RPR hours are based on an additional 24 weeks of actual construction (Monday through Friday) at 8 hours per day, for a total of 960 man- hours. I. Provide a full-time (40 hours/week) Resident Project Representative (RPR) during the construction of the additional work in a total period of not-to-exceed six (6) months for the construction contract. Activities performed under this task consist of furnishing a RPR during the construction of the project, to observe the performance of the work of the Contractor, who will: . Serve as CONSULTANT's liaison with construction contractor, working principally through the contractor's construction superintendent and assist him in understanding the intent of the contract documents. 1/19/2005 2 MATHEWS ~ CO~Æ-&I!t.!9...::. TASK ORDER NO. U04.14-01- ROLLING GREEN STORMWATERAND WATER MAIN IMPROVEMENT PROJECT- AMENDMENT NO.1 -_._--_._---~_.._.._.--_._'_._._..._- · Conduct on-site observations of the work in progress to assist in determining if the work is proceeding in accordance with the contract documents and that completed work conforms with the contract documents. Report, in writing, whenever CONSULTANT believes that work is unsatisfactory, faulty or defective, or does not conform to the contract documents, or does not meet the requirements of inspections, tests or approval required to be made, or has been damaged prior to final payment. · Accompany visiting inspectors representing public or regulatory agencies having jurisdiction over the projcct. Record, in writing, the outcome of these inspections and report same to CITY. · Consider and evaluate construction contractor's RFI's. CONSULTANT shan make recommendation for action by the CITY. · Furnish to the CITY weekly written reports of progress of the work, the level of detail of which wiJl be sufficient to determine the progress of an activities on the contractor's construction schedule. 2_ Review work progress at key steps to anow certifications to the SFWMD and PBCHD that work was completed in substantial conformance with the Contract Documents. Review to include verification that water mains were properly pressure tested and bacteriologicany sampled to aHow a "request for release of facilities to be placed into service" to be tiled with the PBCHD. Assist the CITY in obtaining the appropriate PBCHD release for completed facilities. 3. In conjunction with CITY staff, make preliminary and final inspections and assist in the preparation of a Contractor "punch list" to achieve Substantial Completion. Review completion of identified punch list items to assist in the determination that Substantial Completion has been achieved by the Contractor. CONSULTANT shan be involved with the project through Contractor Closeout. Advise the CITY that Final Acceptance of the project has been reached in accordance with the Contract Documents. LIMITATIONS OF AUTHORITY Except upon written instructions of CONSULTANT, Resident Project Representative: 1. ShaJl not authorize any deviation from the Contract Documents or approve any substitute materials or equipment. 2. ShaH not exceed limitations on CONSULTANT's authority as set forth in the Contract Documents. 3. Shan not undertake any of the responsibilities of Contractor, Subcontractors or Construction Manager, or expedite the Work. 4. Shan not advise on or issue directions relative to any aspect of the means, methods, techniques, sequences or procedures of construction unless such is specificaHy caned for in the Contract Documents. 5. Shall not authorize Owner to occupy the Project in whole or in part. 6. ShaJl not participate in specialized field or laboratory tests. 1/19/2005 3 ~ MATHEWS CONSULTING INC c;.;I"n<lF-».;,onm,n,")En"n",; -'~-'....._~ . TASK ORDER NO. U04-14-Q1 - ROLLING GREEN STORMWATER AND WATER MAIN IMPROVEMENT PROJECT. AMENDMENT NO_ 1 D. Contract Reference This Amendment No. I to Task Order No. U04-14-01 shall be perfonned under the tenns and conditions described within the Agreement for General Engineering Consulting Services dated November 18. 2003 between the City of Boynton Beach and Mathews Consulting, Inc. E. Compensation Compensation by the CITY to the CONSULTANT for all tasks except Tasks 6 and 7 will be on a lump sum basis in accordance with the above mentioned Agreement. Task 6 _ Services During Construction, and Task 7 - Resident Project Representative will be invoiced on a time and materials basis for the amount of work actually required by the project. The estimated compensation for the services described in this Amendment No. I to Task Order No. U04- 14-01 is $102,715.00 as shown in Table I below and detailed in Attachment I. The total revised compensation will be a Not-to-Exceed fee of$435,075.00 TABLE 1: LABOR AND EXPENSE SUMMARY Labor Labor Expenses Total Cost Hours Cost Task 3 - Design Phase LS 174 $14,560 $5,000 $19,560 Task 6 - Services During NTE 141 $14,905 $250 $15,155 Construction (SDC) Task 7 - Resident Project NTE 960 $67,200 $800 $68,000 Representative (RPR) Totals 1,275 $96,665 $6,050 $102,715 H. Schedule The completion dates for this work will be as follows (star1ing at written notice-to-proceed). Refer to attached overall schedule. Engineering Services AddItional Time per Phase Cumulative Time Task 3 - Design 3 Months 3 Months Task 6 - SDC (I) 6 Months 9 Months (I) RPR Services will be completed during Task 6 - Services During Construction. 1/25/2005 4 ~ ~~~!Å.TI~~.:~; TASK ORDER NO. U04-14-01 - ROLLING GREEN STORMWATER AND WATER MAIN IMPROVEMENT PROJECT- AMENDMENT NO 1 APPROVED BY: CITY OF BOYNTON BEACH, FLORIDA ß,:=5)JLS ~ -- F Kurt Bressner City Manager Dated this ) '9 day of SLwr- ,2005. à SUBMITTED BY: Mathews Consulting, Inc. By: em f ~ David L. Mathews, P.E. Vice President Oatedthis \"\~dayof 'X".....<'~ ' 2005. 1/19/2005 5 ~ ~o~lÿ'~I;g".],~~. City 01 Boynton Beach Task Order No. U04-14-01 Rolling Green Stormwater and Water Main Improvement Project Amendment No.1 Proiect Sum:marv Fees labor Classificalion and Hour Rates Senior Senior Prtncipal Senior Field Resident Senior Admin Sub- Engineer Engineer Repres Inspector Designer Suppor1 Tolal Consultanl Reimbursable Task No Task Descrtp1ion $115 $105 $95 $70 $75 $45 labor Services Expenses J Design Servi~es_ --- '----- 30 -- 1---- 1-- ~- Civil Design 10 r--- 1-- 115 $12,925 Specifications 5 4 $705 - Cost Opinion ~- - - -- 2 $930 Subconsultant - Ground Houn I-- $5,000 Subtotal 10 43 115 6 $14,560 - . . -- - -- 6 Construction Administration Services --- General Administration 1 hrs/wk (addi\. 24 weeks) 24 - $2,760 $250 I-- Site Visits (PM) 2 hrs/wk (additional 24 weeks) 60 . $6,900 Bi-Monlh Meetings (additional 12 meetings) 24 1-- 16 $3,480 1-- Shop Drawing Review 1--'0 ,- I--. 2 $615 Evaluate Applicalions for Payment $1,150 !---- Subtotal 118 5 18 $14,905 1--. . f- 7 Resident Project Re resenb,tjy& L-_. 960 --- -- $67,200 $800 Subtotal -- -. 960 $67,.200 labor SUbtotal Hours 128 48 0 960 115 24 -- labor Subtotal Costs $14,720 $5,040 $67,200 $8,625 $1,080 $96,665 $5,000 $1,050 labor Total Costs $96,665 -- ~. -- -. f----- ~ SubconsuJta nt Costs T oIa I . $5,000 -- --- -- ---- SubCOf1sullam Multi lier 10 - 1-- - I- Subconsultant Total $5,000 --f-- -- Reimbursable Expenses $1,050 Project Total $102,715 Attachment 1 Mathews ConsuJling, Inc.