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RESOLUTION NO. R05 - ~
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING EXECUTION OF AN
AMENDMENT #1 TO THE HAZARD MITIGATION GRANT
AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH
AND THE DEPARTMENT OF COMMUNITY AFFAIRS FOR
THE INSTALLATION OF PERMANENT HURRICANE
WINDOW SCREENS AT CITY HALL; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on October 21, 2003 the City Commission of the City of Boynton Beach
authorized the execution of an Agreement between the City of Boynton beach, Florida and the
Department of Community Affairs Local Mitigation for 75% funding for the purchases and
~stallation of 24 permanent hurricane resistant windo;v coverings on second story windows that
~nnot be shuttered through standard methods; and
WHEREAS, the Agreement expired August 19, 2004; and
WHEREAS, staff is recommending that the Agreement be extended to November 30,
004, in order for the City of Boynton Beach to be reimbursed for work completed in the Scope
>fWork in the approximate amount of $40,780.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being
Irue and correct and are hereby made a specific part o£this Resolution upon adoption hereof.
Section 2. The City Commission of the City of Boynton Beach hereby authorizes and
:lirects the execution of the Amendment No. 1 to the Agreement between the City o£Boynton
Beach, Florida and the Department of Community Affairs Local Mitigation, a copy of which is
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attached hereto as Exhibit "A".
Section 2. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this ~ ~- day of February, 2005.
ATTEST:
CITY OF BOYNTON BEACH, FLORIDA
/~~er ~_.~__:~_
Commissioner
A( i R 1 {1 { M I .}N'I' #041 t M-'?I.- 10-60-15-013
I)I~.().II:~('T # 1359-0(}12
M()I)IFICATI()N ttl T() I IAZAR. I) MI'I'I(iATI()N GI~ANT A(iI~,I~I.;MENT
This Modil]cation Number ()nc ix inadc and entered into bv and bctxvccn tile Florida
Department of Community Al'lhirs ("thc l)cpartmcnt") and tile City el' Boynton Beach ("the
Recipient") to reinstate and extend thc agreCnlent between them dated Novcnlber 19. 2003 and
numbered DCA Contract No.()411M-?I ~- 10-60-15-013 ("tile Agreement).
WI II:.I?,I'.'AS, tile Agrccmcilt expired August 19. 2004; and
WI II::.RI~AS. thc parties desire to reinstate and extend tile Agreement to November 30,
2004 in order for thc Recipient to be reimbursed for work completed in tine Scope of Work, as set
tbrth in Attachmcint A.
NOW, TI tI~RI~I:()I~.I';, tile parties agree to reinstate, extend and modify the above
referenced Agreement as lbllows:
Paragraph (3) of the Agreement ix hereby deleted in its entirety, and the following
paragraph substituted in its place and stead l})l' all intents and ptlrposcs:
Tlnis Agreement shall begin November 19, 2003 and shall end November 30,
2004. unlcss tcrminatcd earlier in accordance with the provisions of paragraph (9)
of this Agreement.
l~xccpt as modil'icd herein, all other provisions of the Agreement shall stay in full tbrce
and e ft'cct
IN WITNI:~SS WI IERI!()F. tile parties, havc caused this Modification to be executed by
their duly authori;,.ed undersigned officials Oil tile dales set tbrth below.
RECII)II~;NT ('ITY ()1: I?,()YNT()N F~I~ACI~
Ness, Jim
From: Angela. Weir@dca.state.fl.us
Sent: Friday, January 07, 2005 4:58 PM
To: nessj@ci.boynton-beach.fl.us
Cc: Merle. Davis@dca.state.fl.us
Subject: 1359-0012 Contract Modification #1
Mr. Ness:
Attached, please find the above referenced document. Please print four copies of the modification aqreement
_and have the official representative si,qn each modification. All four (4) copies of the modifications should the. be
sent to the Department of Community Affairs for full execution as soon as possible after receipt of this e-mail for
final execution. One fully executed modification will be returned to the City of Boynton Beach for its files.
If you have questions regarding this modification or who is authorized to sign it, please contact Merle Davis at
850-413-7440.
1/21/2005
Page 1 of l
Ness, Jim
From: Mike Pawelczyk [mpawelczyk@cityatty.com]
Sent: Wednesday, January 19, 2005 8:42 AM
To: NessJ@ci.boynton-beach.fL us; SwansonL@ci.boynton-beach.fl.us
Subject: Extension of Agreement ~ Hazard Mitigation Grant
I have reviewed the documents faxed to me from the CAO and regarding the above matter and comment as
follows:
It is my understanding that the original agreement was approved by the City
Commission and executed by the City Manager. There are no provisions within the
original grant document authorizing the City Manager to extend the Agreement without
the necessity of City Commission approval. Therefore, the Amendment or "Modification"
must be presented to the City Commission for consideration.
Are the dates, which refer to the year 2004, as set forth in paragraph 1 of the
Modification document correct?
Should you have any questions or wish to discuss this matter further, please do not hesitate to contact me.
Michael J. Pawelczyk
Assistant City Attorney
1/21/2005
CITY CLERK'S OFFICE
MEMORANDUM
TO:
FROM:
DATE:
RE:
Jim Ness
Janet Prainito
City Clerk
February 23, 2005
Resolution No. R05-025 - Modification #1 to Hazard Mitigation Grant
Agreement
Attached, please find a copy of Resolution No. R05-025 that was approved by the City
Commission at their meeting on February 15, 2005. Also attached are four (4) partially
executed agreements. Once the agreements have been fully executed, please forward
original to the City Clerk's Office for our Central File.
Thank you.
Attachments (4 original agreements)
S:\CC\WP~AFTER COMMiSSiON\Departmental Transmittals\Jim Ness - Hazard Mitigation Grant Agreement Modification #1.doc
DE
JEB BUSH
Governor
STATE OF FLORIDA
PARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
THADDEUS L COHEN, AIA
Secretary
April 22, 2005
Mr. James Ness, Deputy Fire Chief
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33435
Re:
FEMA Project 1359-0012
Boynton Beach City Hall/EOC Project
Dear Chief Ness:
Enclosed is the executed Hazard Mitigation Grant Program modification
(DCA No. 04HM-?L-10-60-15-013) between the City of Boynton Beach and the Department of
Community Affairs (DCA). Upon completion of the work identified in the contract, a Request
for Payment form should be completed and submitted to DCA for processing in accordance with
Paragraph (16) of the Agreement.
If you have any specific questions regarding the modification, please call Angela Weir at
850/922-5629.
Respectfully,
~ctor
Division of Emergency Management
WCF:atw
Enclosures
2555 SHUMARD OAK BOULEVARD ', TALLAHASSEE, FLORIDA 32399-2100
Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291 .0781
Internet address: http://www.dca.state.fl.us
CRITICAL STATE CONCERN FIELD OFFICE COMMUNITY PLANNING EMERGENCY MANAGEMENT HOUSING & COMMUNITY DEVELOPMENT
2796 Overseas Highway, Suite 212 2555 Shumard Oak Boulevard 2555 Shumard Oak 8oulevard 2555 Shumard Oak Boulevard
Marathon, FL 33050-2227 Tallahassee, F L 32399-2100 lallahassee, FL 32399-2100 Tallahassee, FL 32399-2100
(305) 289-2402 (850) 488-2356 (850) 413-9969 (850) 488-7956