R05-029
1 RESOLUTION NO. R05- OJ... q
2
3 A RESOI~UTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA,
5 AUTHORIZING EXECUTION OF TASK ORDER NO.
6 U05-Il-I TO LBFH, INC., TO PROVIDE
7 PROFESSIONAL ENGINEERING SERVICES FOR THE
8 DESIGN, PERMITTING, BID PHASE AND
9 CONSTRUCTION PHASE REPLACEMENT OF
10 APPROXIMATELY 2,500 LINEAR FEET OF to-INCH
11 FORCE WATER MAIN WITHIN THE PLATINA
12 FORCE MAIN SYSTEM IN THE AMOUNT OF
13 $87,355.00, PLUS A 5% CONTINGENCY OF $4,367.75
14 FOR A TOTAL OF $91,722.75; AND PROVIDING AN
15 EFFECTIVE DATE.
16
17 WHEREAS, the Platina force main system extends along Boynton Beach Boulevard
18 fTom the West Water Treatment Plant (WWTP), which is adjacent to the Platina subdivision
19 to PS 80 I, located near thc intersection of Boynton Beach Boulevard and Lawrence Road;
20 and
21 WHEREAS, In July, 2004, CH2M HiJ], Inc., prepared a technical memorandum
22 under separate task order that provided an evaluation of the Platina force main system,
23 options for repairs to the system, and options for disposal of membrane concentrate fTom the
24 WWTP. That memorandum recommended replacing the older lO-inch cast iron portion of
25 the force main with 12-·inch pipeline utilizing open cut and/or directional driJ] methods; and
26 WHEREAS, the Utilities Department and LBFH have developed a detailed scope of
27 services that outline sub-tasks required for this project, which consists of seven (7) sub-tasks
28 to accomplish the necessary improvements, as follows:
29 · Task I - Preliminary design
30 · Task 2 - Utility locates
31 · Task 3 - Survey services
32 · Task 4 - Final design
33 · Task 5 - Permitting
34 · Task 6 - Bidding
35 · Task 7 - Construction services
S:\CA\RESO\Agreements\ Tas~ - Change Orders\LBFH Task Order UOS-11-1.doc
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I
1
2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
3 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
4 Section I. The foregoing "Whereas" clauses are hereby ratified and confinued as
5 being true and correct and are hereby made a specific part of this Resolution upon adoption
6 ,hereof.
7 Section 2. The City Commission of the City of Boynton Beach, Florida does
8 hereby authorize and direct the approval and execution of Task Order DOS-II-I to LBFH,
9 Inc., in the amount of $87,355.00, plus a 5% contingency of $4,367.75 for a total
10 appropriation of$91,722.75, to provide professional engineering services for the replacement
11 of the IO-inch cast iron force main located within the Platina force main system.
12 Section 3. This Resolution shan become effective immediately upon passage.
13 PASSED AND ADOPTED this 15" day of February, 2005.
14 CITY OF BOYNTON BEACH, FLORIDA
15
16
17
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24 ~
25
26 hmmiss ner _
27 ¡;¿~ c: ~_.
28
29 Commissioner
30 ATTEST:
31 Ik~,
32
33
ge OrderslLBFH Task; Order U05-11-1.doc
1
2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
3 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
4 Section I. The foregoing "Whereas" clauses are hereby ratified and confinned as
5 being true and correct and are hereby made a specific part of this Resolution upon adoption
6 hereof.
7 Section 2. The City Commission of the City of Boynton Beach, Florida does
8 hereby authorize and direct the approval and execution of Task Order U05-11-l to LBFH,
9 Inc., in the amount of $87,355.00, plus a 5% contingency of $4,367.75 for a total
10 appropriation of$91,722.75, to provide professional engineering services for the replacement
11 ofthe lO-inch cast iron force main located within the Platina force main system.
12 Section 3. This Resolution shall become effective immediately upon passage.
13 PASSED AND ADOPTED this ~ day of February, 2005.
14 CITY OF BOYNTON BEACH, FLORIDA
15
16
17 Mayor
18
19
20 Vice Mayor
21
22
23 Commissioner
24
25
26 Commissioner
27
28
29 Commissioner
30 ATTEST:
31
32
33 City Clerk
S:\CA\RESO\Agreemenls\Task - Change Orders\lBFH Task Oider U05-11-1.doc
Task Order No. U05-11-1
Engineering Services for Design, Permitting, Bidding and
Construction of the Platina Force Main Replacement
Project
A. Background
The Platina Force Main system extends along Boynton Beach Boulevard from the City of
Boynton Beach's (CITY'S) West Water Treatment Plant, which is adjacent to the Platina
subdivision, to Pump Station #801 (PS 801), located near the intersection of Boynton Beach
Boulevard and Lawrence Road. The force main system is comprised of approximately
4,500 linear feet (LF) of 10" and 12" pressurized piping and 2,500 LF of 18" and 21" gravity
sewer for a total length of approximately 7,000 LF. Portions of this force main system are
approximately 30 years old. There are 10 lift stations that discharge into the Platina force
main system. Adjacent subdivisions also discharge wastewater via gravity sewers into the
18" and 21" gravity portion of the system. The CITY has had to make repairs to a portion of
the force main system due to the deterioration ofthe piping, most likely caused by hydrogen
sulfide gases and/or lack of cathodic protection. As a result, it is the CITY's desire to replace
an older portion of the force main system, which is susceptible to further deterioration.
The Platina force main system includes a segment of older 10" cement lined cast iron pipe
approximately 2,500 LF in length that is located between newer sections of 12" ductile iron
and PVC piping. The newer 12" PVC portion of the force main system discharges into an
18" gravity pipe at a manhole. From there the wastewater is conveyed east via 18" and 21"
gravity sewers, which discharges into PS 80 I.
In July 2004 CH2M Hill, Inc. submitted a technical memorandum to the CITY that included
an evaluation of the Platina force main system. The Memorandum included an evaluation of
options for repairs to the Platina force main as well as options for disposal of membrane
concentrate nom the West WTP during periods when the deep injection well is out of service
for mechanical integrity testing. Because the Platina force main system has been used to
convey the concentrate during MIT testing in the past, it was also evaluated as a means for
conveying the concentrate during MIT testing. Recommendations of the Technical
Memorandum include replacing the older 10" cast iron portion of the force main with a 12"
pipeline utilizing open cut and/or directional drill methods. The Memorandum also
recommends that the WTP concentrate be pumped to a different force main system as the
Platina force main system cannot accommodate the periodic additional flows.
Based on the recommendations included in the aforementioned Technical Memorandum and
direction provided by the CITY, LBFH, Inc is herein providing our proposal to provide the
engineering services necessary to replace the 10" cast iron portion of the existing force main
with a 12" force main. The scope of work includes preliminary design, survey, final design,
permitting, bidding and engineering services during construction. It is assumed that the
C:\DOCUMENTS AND SETTJNGSIFlEMINGP\LOCAl SETTrNGS\TEMPORARY INTERNET FtlES\OLKB84\12 INCH PLATINA FM PROPOSAL REV4.DOC 1
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design of the force main used to convey the WTP concentrate for disposal during the MIT
will be conducted under a separate Task Order.
B. Scope of Service
This scope of service provides for the design, pennitting, bid phase and construction phase
services for the replacement of approximately 2,500 iF of 10" cast iron force main with 12"
PVC and/or HDPE force main. The scope will include an evaluation of the method of
construction for the installation of the new force main as well as hydraulic modeling
necessary to ensure continued operation of the existing lift stations. An engineers cost
estimate for the construction of the portion of the force main is also included in this scope of
services. This project will include the following components:
· Task 1- Preliminary Design
· Task 2- Utility Locates
· Task 3- Survey Services
· Task 4- Pinal Design
· Task 5- Pennitting
· Task 6- Bidding
· Task 7- Construction Services
Task 1 - Preliminary Design
Task 1.1 - Kickoff Meeting and Site Inspection
LBFH, Inc shall conduct a kickoff meeting with CITY staff to discuss the criteria used in
selecting piping materials, methods of construction and location of the proposed main. This
Task also includes a review of record drawings of the existing force main and other utilities as
made available by the CITY. LBFH Inc. will conduct a site inspection to verify existing
conditions and utilities as they compare to those shown on the record drawings. Minutes of the
kickoff meeting wiJI be provided.
Task 1.2 - Hydraulic Modeling
In order to ensure that the existing lift stations connected to the Platina force main system
continue to operate properly with the proposed force main replacement it is recommended
hydraulic modeling be conducted. LBFH, Inc will develop the hydraulic model using
WaterCad by Haested Methods and run up to five separate scenarios to check the operation
of each of the mne (9) lift stations connected to the system. A preliminary design report will
be submitted which will include results of the modeling. Existing pump data will be taken
from the CH2M Hill, Inc. Technical Memorandum dated July 2004 and from information
provided by the CITY. Existing record drawings will also be used for developing the model.
It is anticipated that the Techmcal Memorandum will be approximately three (3) pages in
length.
Task 2 - Utility Locates
LBFH Inc. will provide the services of a company who will locate underground utilities
during the design phase. This Task includes contacting utility companies who may have
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utility lines within the pipeline corridor, reviewing record drawings provided by the utility
companies and flagging or marking the utilities in the field. If necessary, ground penetrating
radar (GPR) or electromagnetic Jocating will be used to locate utilities. Also, if necessary, a
maximum of five (5) potholes wilJ conducted to verify the depths of utilities.
Task 3 - Survey Services
Infonnation obtained from Task 2 wilJ help in identifying the most feasible route for the
proposed 12" force main. Once the proposed force main alignment is established, LBFH Inc.
will perform the folJowing:
L Conduct a topographical survey of the proposed pipeline route along Boynton Beach
Boulevard from the West Water Treatment Plant to Lift Station #905, or approximately 800 12
east of the intersection with Military Trail. The total length of the survey is anticipated to be
3,000 LF maximum. The survey will include all improvements from the centerline of Boynton
Beach Boulevard to the right-of-way line on the north side only. The survey will include the
folJowing:
· Vertical and horizontal infonnation for alJ above ground improvements including, but
not limited to, light poles, power poles, traffic signals, signs, edge of pavement, curbs,
valves, gutters, drainage structures, drain pipes, hydrants, manholes, mail boxes, etc.
· Invert elevations of all gravity sewers, drain pipes, etc. that are accessible.
· Locate flagging and markings of location of underground utilities.
· Details at the intersection of MiJitary Trail and Boynton Beach Boulevard (i.e. curbs,
edge of pavement, signage, etc.).
· Locate right-of-way lines.
· Cross section at 100-foot intervals
· Establish benchmarks in NGVD 29 datum at 1000-foot intervals
· EstabJish survey baseline
2. Prepare an engineering base map with State Plane coordinates for aerial photo overlay for
use in developing construction drawings.
Task 4 - Final Design of Proposed Force Main
The final design will include plans and specifications for the construction of approximately
2,500 12 of 12" force main that will replace the existing 10" cast iron portion of the Platina
force main. The proposed 12" force main will extend from the existing connection of the 12"
ductile iron pipe on the west end to the existing connection to the 12" PVC pipe on the east
end, which is in close proximity to LS #905. Methods of constructing the force main will be
dependent on existing utiJities within the corridor. The design will be developed to minimize
impacts to the traffic in this heavily congested area. Options for installing the pipe will include
open-cut, horizontal directional drill and/or by jack-and-bore methods. The crossing of Military
Trail will require one of the aforementioned trencWess methods of construction. The design
wiJ] also include details for tie-ins to the existing force mains and lift stations as weJl as the
abandonment of the existing 10" cast iron pipe. The existing pipe will be abandoned by filling
it with grout.
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LBFH Ine. wiIJ determine the best route for the proposed force main and coordinate the vertical
and horizontal alignment with other utilities and structures based on the survey data and right-
of-ways. Sixty percent (60%) design drawings and specifications will be developed and two
(2) sets wiJl be submitted to the CITY for review. LBFH Inc. wiIJ meet with the CITY to
review the comments on the 60% plans and specifications.
LBFH Inc. will prepare the 90% drawings and specifications including the design of the
crossing of Military Trail for submission to the CITY. Two (2) sets will be submitted. LBFH
Inc. will edit drawings based on the CITY's comments and prepare 100% plans and
specifications. This final design set will include the preparation of final construction drawings
with specifications and other required contract documents, including the bid form, ready for
bidding. Four (4) sets of the final design drawings will be submitted to the CITY. LBFH Inc.
will develop an engineers opinion of probable construction cost and submit it with the 90%
submission.
It is anticipated that there will be a total of six (6) sheets, including cover, three plan and profile
sheets and two detail sheets. Plan drawings will be at 1" = 30' scale and profiles wiIJ be
provided at 1" = 3' scale. The profile of the horizontal directional drill portion of the main
may be at a slightly larger scale.
This Task also includes preparation and attendance at one meeting with the local community
residents and businesses and one Commission meeting.
Task 5 - Permitting
LBFH will prepare and submit the following construction permit applications:
· Palm Beach County Health Department (PBCHD) Application for Constructing a
Domestic Wastewater CoJlectiontTransmission System
· State Department of Transportation Right-of-Way Permit
· City of Boynton Beach Right-of-Way Permit
· Palm Beach County Right-of-Way Permit
LBFH Inc. will follow up with each agency during the review process on a regular basis in
efforts to keep the project on task, and respond to their review comments and modify the plans
as necessary. Drawings will be submitted to other utility agencies for coordination as part of
the permitting process. Permit application fees are not included and are assumed to be paid by
the CITY. LBFH Inc. has assumed 12 hours total to respond to review comments from the
agencIes.
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Task 6 - Bidding
Bid phase services to be performed by LBFH wi]] be consistent with the guideJines in the
"Standard Procedures and Functions for Consultants, Procurement Services, and the Project
Management Team" provided by the CITY.
LBFH Inc. will provide copies of the contract documents for construction of the 12" P]atina
Force Main Replacement project to interested parties. LBFH Inc. will maintain a list of plan
holders and will answer questions regarding the project. LBFH wi]] provide technical
information to the CITY for issuance of addenda, if necessary. Addenda wi]] be issued by the
CITY's Procurement Department. LBFH will participate in the pre-bid meeting.
This Task also includes attending the bid opening and evaluating the bids presented at that
opening, including contacting references. LBFH Inc will prepare a recommendation of award
for the construction contract and submit it to the CITY for final approval.
Task 7 - Construction Services
LBFH Inc. will work with CITY staff to provide signed and conformed contract documents.
Other services during construction to be provided include:
· Attend the pre-construction meeting
· Review and distribution of shop drawing submittals
· Review and respond to contractor's information request (RFI' s) during construction
· Review and approval of periodic Contractor pay requisitions
· Conduct fu]] time construction observation to evaluate the Contractor's compliance
with the intent of the Contract Documents (10 weeks construction,S days per week at
9.5 hours per day (inc. travel time) = Field Rep @ 47.5 hrs/week including travel time)
· Attend progress construction meetings as necessary and distribute meeting minutes.
RPR will attend weekly meetings and the project manager will attend monthly (or
other) meetings
· Review and respond to change order requests submitted by the contractor
· Review of record drawings based upon information provided by the contractor's
surveyor
· Generate and administer punchlist at substantial completion and for final completion
· Providing final certification to permit agencies
C. Additional Services
LBFH Inc. will provide additional services beyond the scope as authorized by the CITY as an
amendment or as a separate task order. Additional services may include, but not be limited
to:
· Geotechnical evaluation of the soils in the vicinity of the proposed force main
replacement (i.e. borings, etc.).
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· Hydraulic modeling of portions of the CITY's force main system downstream of PS
80 I or any portion of the gravity coUection system.
· Developing or obtaining necessary easements for the force main.
· Assisting the CITY in construction contract claims.
D. Assumptions
The following assumptions have been made in preparing this scope of services:
· The CITY will assist LBFH in providing record drawing infonnation and obtaining
infonnation relative to the existing Platina Force Main lift stations and their pumps.
· The CITY will locate (flag or mark) utilities within the proposed pipeline corridor for
which they are responsibJe (i.e. sewer, water).
· A maximum of 5 scenarios wiIJ be run with the hydraulic model.
· The CITY will review deliverables in a timely manner and will be available to meet
to discuss these deliverables.
· The CITY will provide LBFH with an electronic copy of the "front-end" contract
documents.
· The CITY will provide LBFH with an electronic copy of their Standard details in
AutoCAD fonnat.
· Procurement of dewatering permits wiIJ be the responsibility of the contractors.
D. Contract Reference
This Task Order shaJl be perfonned under the tenns and conditions described within the
Agreement for General Engineering Consulting Services dated November 18, 2003 between
the City of Boynton Beach and LBFH Inc.
E. Compensation
Compensation by the CITY to LBFH Inc. for services provided in this Task Order will be a
lump sum (Tasks 2, 3, 4 and 6) and time and materials (Tasks 1,5, and 7) basis in accordance
with the above mentioned Agreement. The estimated compensation for the services
described in this Task Order is $87,355 as shown in Table 1.
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TABLE 1
Platina Force Main Replacement Project
Citv of Boynton Beach
Labor Labor Cost Expense Cost (Sub- Total
Hours Consultants and
Direct Expenses)
Task 1 Preliminary Design (T &M) 47 $4,470 $4,470
Task 2- Utility Locates (LS) $5,600 $5,600
Task 3- Survey Services (LS) 145 $11,610 $11,610
Task 4 - Final Design (LS) 230 $18,985 $18,985
Task 5 - Pennitting (T &M) 45 $3,685 $3,685
Task 6 - Bidding Services (LS) 34 $2,720 $2,720
Task 7 - Construction Services 609 $37,785 $37,785
(T&M)
Direct Expenses (T &M) $2,500 $2,500
TOTAL 1,110 $79,255 $8,100 $87,355
F. Schedule
LBFH will commence services upon receipt of written authorization and wiJI complete the
work according to the table below.
Task 1 - Preliminary Design 3 Weeks from NTP
Task 2- Utility Locates 4 Weeks from NTP (dependent upon Utility
Company responses)
Task 3- Survey Services 6 Weeks from NTP
Task 4 - Final Design 12 Weeks fromNTP
Task 5 - Pennitting Snbmit Applications 12 Weeks from NTP
Task 6 - Bidding Services 16 Weeks from NTP (assumes pennits received)
Task 7 - Construction Services Construction Duration Anticipated at 20 weeks
total from NTP to Close-out
N1P= Notice to Proceed
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APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
<~~,~~r
City Manager
Dated this1'&' day of fduu--.. ,2005.
<T
SUBMITTED BY:
LBFH, me.
/ fj
By: /~
(/-t: 'v{
-Šcott Eckler, .E.
Vice President
Dated this I.fILday of ::r;, YlU.1 1.1 ,2005.
I
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