R98-092RESOLUTION NO
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING THE FINANCE DIRECTOR TO
EXECUTE A PURCHASING CARD APPLICATION/
AGREEMENT WITH NATIONSBANK, N.A. FOR
THE PROCUREMENT CREDIT CARD PROGRAM
PURSUANT TO STATE OF FLORIDA CONTRACT
NO. 973-120-97-1; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the State of Florida has entered into a Purchasing Card Services
Contract with Nationsbank, N.A. effective June 7, 1997 through June 6, 2002, under
State Contract No. 973-120-97-1; and
WHEREAS, city staff recommends that the necessary application be filed by
the Finance Department to piggyback the state contract permitting the city to
participate in the Procurement Credit Card Program; and
WHEREAS, staff recommends implementation of the Procurement Credit
Card Program as a pilot project, which, if successful, could be expanded citywide;
and
WHEREAS, the program will provide credit cards to select employees
providing departments with the stability to make small dollar purchases in a more
timely manner, reducing paperwork, 'and permitting the Finance Department to pay
from consolidated statements; and
WHEREAS, credit cards issued to employees will have the, security to limit
the dollar value of the purchase and restrict the types of commodities that can be
purchased with the card.
NOW~ THEREFORE~ BE IT RESOLVED BY THE CITY COMMISSION-OF
THE CITY OF BOYNTON BEACH~ FLORIDA~ THAT:
Section 1. The City of Boynton Beach City Commission authorizes the
Finance Director to execute a Nationsbank Purchasing Card Application/Agreement
for the Procurement Credit Card Program pursuant to the terms and conditions in
A copy of said Application is attached hereto as
State Contract No. 973-120-97-1.
Exhibit "A."
Section 3. This Resolution shall become effective immediately upon
passage.
PASSED AND ADOPTED this /?
day of May, 1998.
A~E~:
Cit~ Clerk
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice M~
M~ r Pro Tem
Commissioner
~ ~ S]oite 315
Page 1
Suite 315
CERTIFICATION OF SERVICE CONTRACT
TITLE: Purchasing Card Services
BID NO.: 4-973-120-W
CONTRACTOR(S): NationsBank, N.A. (A)
CONTRACT NO.: 973-120-97-1
EFFECTIVE: July 7, 1997
through July 6, 2002
SUPERSEDES: New Contract
ANY QUESTIONS, SUGGESTIONS, WHICH MAY ARISE SHALL BE BROUGHT TO
THE ATTENTION O1~ THE PROGRAM ADMINISTRATOR, SHEREE KEELER AT (904)*
414-7669 SUNCOM 994-7669. QUESTIONS CONCERNING SUPPLIER PROBLEMS
SHALL BE BROUGHT TO THE ATTENTION OF THE CONTRACT ADMINISTRATOR
MARVIN WILLIAMS AT (904)* 488-8366 SUNCOM 278-8366.
*ON JUNE 23, 1997 THE (904) AREA CODE WILL CHANGE TO (850)
A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of Management
ServiCes on February 4, 1997, a contract has been executed between the State of Florida and the
designated~ contractors.
B. EFFECT - This contract was entered into to provide economies in the purchase of Purchasing
Card Services by all State of Florida agencies and institutions. Therefore, in compliance with Section
287.~57, Florida Statutes, all purchases of these services should be made under the terms, prices, and
conditions of this contract and with the suppliers specified.
C. ORDERING INSTRUCTIONS - All purchases shall be made in accordance with the attached
ordering instructions. Purchaser shall order at the prices indicated, exclusive of all Federal, State and
local ~taxes.
All contract purchase orders shall show the Division of Purchasing contract number, description of
serv[ ;e with unit prices extended and purchase order totaled. (This requirement may be waived when
purcltase is made by a blanket purchase order.)
D. C,~)NTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform
acco~'ding to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the
vend,)r fail to correct the problem within a prescribed period of time, then form PUP, 7029, Request
for Assistance, is to be filed with this office.
E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for your
information. Any restrictions accepted from the supplier are noted on the ordering instructions.
/
F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used to
provide your input and recommendations for improvements in the contract to the Division of
Purchasing for receipt no later than 90 days prior to the expiration date of this contract.
Authorized Signature
http://fcn, state.fi.us/st_contracts/973120971/certification, htm
1/5/98