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R98-080RESOLUTION NO. R98-Z~:::~ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND ESTABLISHING A CLERK II POSITION, GRADE 18 TO BE SHARED BY THE RISK MANAGEMENT DIVISION AND COMMUNICATIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Risk Management Division and Communications share a common workspace; and WHEREAS, it has been determined that clerical staff is needed to properly support the two divisions; and WHEREAS, the City Commission, upon recommendation of staff, hereby approves and establishes a Clerk II position, Grade 18, to be shared by the Risk Management Division and Communications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby approve and establish a Clerk II position, grade 18, to be shared between the Risk Management Division and Communications, which description is attached hereto as Exhibit "A". Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ,.~ day of May, 1998. CITY OF BOYNTON BEACH, FL?RIDA Commissioner ATTEST: Iork - , ~or~ ~,~~,,,,,. s:ca~R~mplo~b ~,~ ~ Clerk II 01!0 CLERK II Nature of Work: This is responsible clerical work involving performance of more complex operations, i.e., types reports, business correspondences, forms, etc. All decisions are made, however, in accordance with established precedents, departmental policies and procedures. The variety and d~fficulty of work differs among departments, but when work is repetitive, there is added responsibility for finality of action. Th9 ~ore difficult and important work i~ performed ~nder close supervision. Advice is given to the employee on unusually difficult or important matters. Employees with this classification can be initially assigned to work in any department of the City. Work is assigned by th~i~ supervisor or their designee and follows department policy and procedures. Task Statement(s): No~e: These examples are intended only as illustrations of the various types of work performed in this classification. The omission of specific, statements of duties does not exclude them from the osit~on' · f ~e work is similar, related, or a logical assignment ~r this position. Answers telephones, records and conveys messages. Listens, understands, and processes conveyed information, directives, and paperwork according to established procedure. Establishes and maintains an effective working relationship with other employees, sUpervisors, and departments/agencies, creates a positive an~ professional impression in dealing with the general public. Works effectively un~er pressure conditions such as heavy workloads or deadline situations, productivity remains consistent with given conditions; errors do n~t become more frequent. uses basic office equipment (computer, typewriter, copier, typewriter, calculator, FAX, etc.) following proper operativeprocedures. Types (a minimum of 45 wpm), edits, and proofreads reports, records, buginess correspondence, tables, vouchers, statements, claims, invoices, etc., for neatness, accuracy and detail. Performs routine typing and data entry using w0rd processing and spread sheet programs. Schedules appointments, meetings, and/or equipment and notifies all participants. Files and retrieves files/records/materials in appropriate location. Organizes, updates records/files to .maintain proper documentation (f~les, logs or other control records) Ca'lculates numerical figures and monitors, audits/reviews financial transactions and expenditures as required. Complies with department rules and regulations relevant to, but not limited to, attendance, breaks, dress codes, etc. Applies common sense understanding independently and effectively to withinCarry OUtestablishedinstructionSdeadlines.fUrnished in written oral, or diagrammatic form Demonstrates effective oral communication skills and conveys ideas and information in a manner that is clear and concise. Education and Job Related Experience: ! ' over one (1) year job related experience or ~ that meet the following minimum ability: Minimum Reasoning ability usually associated with this classification: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations. Minimum Math ability usually associated with this classification: Ability to add, subtract, multiply, and divide all units of measure; to Perform the four operations with like or common decimal fractions; to compute ratio, rate, and percent; to draw and interpret bar graphs; to perform arithmetic operations involving all American monetary units. Mi!~mum Language ability usually associated with this classification: Re : Ability to read a variety of novels, magazines, atlases, and encyclopedias; to read safety rules, instructions in the use and maintenance of office supplies and equipment, and methods and procedures in manuals, guidelines and ordinances. Write: Ability to write reports and essays with proper format, punctuation, spelling, and grammar, using all parts of speech. Speak: Ability to speak before others with poise, voice control, and confidence, using correct English and well-modulated voice. Training: Amount of training, either on-the-job or formal education, usually associated with this occupation in addition to the Reasoning, Math, Language, and Typing abilities detailed above: Over 6 months up to and including 1 year. ..% Physical Demands: Degree of Physical Demands (Strength) usually associated with this classification: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move ob'ects] , including the human body. S~dentary work involves sitting most of the time, but may involve walking or standing for varying periods of time. Some assignments may require standing for long periods of time. R h~ g] nf wJ h~ s~ p~ ,pe of Physical Demands usually associated with this classification: ~aching, Handling, Fingering, Feeling: (Reaching - Extending the Lnd(s) and arm(s) in any direction). Handling - Seizing, holding, · asping, turning, or otherwise working with hand or hands (fingering ,t involved)). (Fingering - Picking, pinching, or otherwise working th fingers primarily (rather than with whole hand or arm as in ~ndling)). (Feeling - Perceiving attributes of objects such as size, Lare, temperature, or texture by means of receptors in skin, .rticularly those of finger tips). T~lking and/or Hearing: (Talking - Expressing or exchanging ideas by m~ans of~-spokenword)_ (Hearing - Perceiving nature of sounds by ear). Seeing' The abYtilit o : perceive the nature of objects by the eye. Environmental Conditions: Physical Surroundings usually associated with this classification: The Worker is Subject to Inside Environmental Conditions: Protection from weather conditions but not necessarily from t:emperature changes. Machines, Tools~ Equipment, and Work Aids which may be representative, b~t not all inclusive, of those commonly associated with this type of work. Computer, Typewriter, Dictating Machines, Tape Recorder, FAX, Copier, Telephone, Charts, Diagrams, Pl~t Books, File Cabinets, Pens, Pencils, Calculator, Base Radio, Pagers, Microfiche Reader & Printer, etc.