Agenda 12-06-05
The City of
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100 E. Boynton Beach Boulevard. (561) 742-6000
City Commission
AGENDA
December 6,2005
Jerry Taylor
Mayor - At Large
Bob Ensler
Commissioner - District I
Mack McCray
Commissioner - District II
Mike Ferguson
Commissioner - District III
Carl McKoy
Vice Mayor - District IV
Ku rt Bress ner
City Manager
James Cherof
City Attorney
Janet M. Prainito
City Clerk
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GENERAL RULES 8r. PROCEDURES FOR PUBUC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which determines the order of
business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or
item of business, which is not listed upon the official agenda, unless a majority of the Commission has first
consented to the presentation for consideration and action.
· Consent Agenda Items: These are items which the Commission does not need to discuss individually
and which are voted on as a group.
· Regular Agenda Items: These are items which the Commission will discuss individually in the order
listed on the agenda.
· Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either
a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public
Audience, and on any regular agenda item.
City Commission meetings are business meetings and, as such, the Commission retains the right to limit
discussion on an issue.
· Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public
Hearings. "
· Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of
the Commission.
· Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after
a motion has been made and properly seconded.
.
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record, your name and
address.
DECORUM:
Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the
Commission will be barred from further audience before the Commission by the presiding officer, unless
permission to continue or again address the Commission is granted by the majority vote of the Commission
members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission
Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach
Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every
month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to
Holidays/Election Day).
CITY OF BOYNTON BEACH
REGULAR CITY COMMISSION MEETING
AGENDA
December 6, 2005
6:30 P.M.
I. OPENINGS:
A. Call to Order - Mayor Jerry Taylor
B. Invocation by Dr. Solomon Rothstein - 2nd Police Chaplain.
C. Pledge of Allegiance to the Flag led by Vice Mayor McKoy
D. Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
II. OTHER:
A. Informational Items by Members of the City Commission
1. Briny Breezes discussion - Commissioner Ensler
III. ANNOUNCEMENTS, COMMUNITY 8r. SPECIAL EVENTS, 8r. PRESENTATIONS:
A. Announcements:
None
B. Community and Special Events:
None
C. Presentations:
1. Proclamations:
None
2. Presentation by the Metropolitan Center at Florida International University
of alternative plans for redistricting in incorporated Boynton Beach.
a. Approval of the alternative redistricting plan as presented by the
Metropolitan Center at Florida International University or choose
to have the City Commission Districts remain as is.
Agenda
Regular City Commission Meeting
Boynton Beach, FL
December 6, 2005
b. Authorize the City Attorney to draft an ordinance to call for a
referendum election to consider whether to change Article 2 of the
City Charter, Section 17(g) to require a geographic review of
voting districts every ten (10) years as opposed to the current
four (4) year requirement.
3. Presentation by Tony Newbold of Florida Power and Light of check for
$20,000 for Old High School Restoration.
4. Presentation by Vice Mayor Carl McKoy concerning Florida League of
Cities Legislative Priorities.
5. Presentation by Dr. Judy Garcia of Palm Beach County School District
regarding support for cultural and educational center at The Educational
Network (T.E.N.) site in Boynton Beach. Authorize letter of support from
the Mayor and City Commission supporting the District's application for a
center.
IV. PUBLIC AUDIENCE:
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3-MINUTE PRESENTATIONS (at
the discretion of the Chair, this 3-minute allowance may need to be adjusted
depending on the level of business coming before the City Commission>
V. ADMINISTRATIVE:
A. Appointments to be made:
Appointment Length of Term
To Be Made Board Expiration Date
Mayor Taylor Adv. Bd. On Children & Youth Alt 1 yr term to 4/06(3)
I Ensler Adv. Bd. On Children & Youth Alt 1 yr term to 4/06(3)
II McCray Adv. Bd. On Children & Youth Reg 1 yr term to 4/06
III Ferguson Adv. Bd. On Children & Youth Reg 1 yr term to 4/07
II McCray Arts Commission Alt. 1 yr term to 4/06(3)
III Ferguson Building Bd. of Adj. & Apls. Reg 3 yr term to 4/06
IV McKoy Cemetery Board Alt 1 yr term to 4/06(3)
II McCray Code Compliance Board Alt 1 yr term to 4/06(3)
IV McKoy Code Compliance Board Alt 1 yr term to 4/06
IV McKoy Education Advisory Board Alt 1 yr term to 4/06(3)
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Agenda
Regular City Commission Meeting
Boynton Beach, FL
December 6, 2005
II McCray Library Board
I Ensler Veterans Advisory Commission
II McCray Veterans Advisory Commission
III Ferguson Veterans Advisory Commission
IV McKoy Employees' Pension Board
VI. CONSENT AGENDA:
Alt
1 yr term to 4/06(3)
1 yr term to 4/06(3)
1 yr term to 4/06(3)
1 yr term to 4/06
Alt
Alt
Reg
Reg
3 yr term to 4/08
Matters in this section of the Agenda are proposed and recommended by the City Manager for
"Consent Agenda" approval of the action indicated in each item, with all of the accompanying
material to become a part of the Public Record and subject to staff comments.
A. Minutes:
1. Regular City Commission - November 15, 2005
B. Bids and Purchase Contracts - Recommend Approval - All expenditures are
approved in the 2005-2006 Adopted Budget.
1. Multi-award the "ANNUAL CONTRACT FOR CLEANING CHEMICALS AND
JANITORIAL SUPPLIES", Bid #061-1412-05/JA, on an overall basis to the
lowest most responsive, responsible bidder who meets all specifications
with an estimated annual amount of $48,000.00.
C. Resolutions:
1. Proposed Resolution No. R05-196 RE: Approving and
authorizing execution of the Flow Easement Agreement with the South
Central Wastewater Treatment and Disposal Board. (SCRWTDB)
2. Proposed Resolution of No. R05-197 RE: Approving and
authorizing the South Central Wastewater Treatment and Disposal Board
(SCRWTDB) Sixth Amendment to Interlocal Agreement.
3. Proposed Resolution No. R05-198 RE: Ratifying the
action of the South Central Regional Wastewater Treatment & Disposal
Board action of November 17, 2005.
a. Authorization to enter into agreement with Florida Water
Environmental Association Utility Council to allow NOAA to
perform dye tracer study on the Gulfstream Reef in the amount of
$189,000. Cost to be split 50/50 from each City's Capital Fund.
b. Authorization to approve modification of Hazen and Sawyer task
order 04-061 for reclaim expansion in the amount of $97,760
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Agenda
Regular City Commission Meeting
Boynton Beach, FL
December 6, 2005
increasing the total task order amount to $537,760 to be split
50/50 from each City's Capital Fund.
c. Authorization to enter into contract with Interstate Engineering
Corp. in the amount of $1,489,000 to construct a 3 million gallon
reuse water storage tank, associated piping and pumps. Cost to
be split 50/50 from each City's Capital Fund.
d. Authorization for Chairman to enter into contract DG061158 with
South Florida Management District for reuse project in the amount
of $1,493.590.00.
e. Authorization for the Chairman to accept Hazen and Sawyer's
work order 06-001 to provide consulting services in the amount of
$26,908 for reclaimed water distribution system hydraulic model.
4. Proposed Resolution No. R05-199 RE: Approving and
authorizing execution of an Agreement for Water Service Outside the City
Limits with Consuelo Lomeli-McAloon for the property at 4579 Woodmere
Ln, Lake Worth, FL (Unincorporated Palm Beach County)
5. Proposed Resolution No. R05-200 RE: Approving and
authorizing execution of an Agreement for Water Service Outside the City
Limits with Kathleen M. King for the property at 1094 Peak Rd., Lake
Worth, FL (Ridge Grove Add No 1 LT 229).
6. Proposed Resolution No. R05-201 RE: Approving and
authorizing execution of an Agreement for Water Service Outside the City
Limits with Peter M. Lipski for the property at 1183 Ridge Rd., Lake
Worth, FL (Ridge Grove LT 113 & E 112 of LT 114).
7. Proposed Resolution No. R05-202 RE: Ratifying the
agreement between the City of Boynton Beach and the National
Conference of Fireman and Oilers, SEIU, AFL-CIO, CLC, Local 1227, Blue
Collar Bargaining Unit for the period of October 1, 2004 through
September 30, 2007.
8. Proposed Resolution No. R05-203 RE: Approving and
authorizing execution of Amendment # 1 and Amendment #2 to Task
Order #17, CH2M Hill, for a total of $123,515.00.
D. Ratification of Planning & Development Board Action:
1. Nautica (MPMD 05-012) Request for Master Plan Modification of the
Nautica PUD to allow swimming pools on "Z" lot line parcels.
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Agenda
Regular City Commission Meeting
Boynton Beach, FL
December 6,2005
2. Forum Professional Center (MSPM 05-012) Request for Major Site
Plan Modification to the Forum Shoppes to add a 20,000 square foot
professional office building and related site improvements on a 1.80 acre
portion of a 6.55 acre shopping center zoned C-3 Community
Commercial.
3. Southeast Neighborhood Park (NWSP 05-029) Request for New
Site Plan approval for a neighborhood park to include basketball courts,
open play field, playground, picnic area, walking paths and a parking lot
on 2.3 acres.
E. Ratification of CRA Action:
None
F. Approve the purchase from Innovative Data Solutions of new software for
document management at a cost of $5,950.00.
G. Approve Change Order #4 for the Library Expansion Project in the amount of
$462,328 to cover cost escalations to the Contractor from subcontractors.
H. Approve the purchase from American Aluminum Accessories, Inc. for a transport
cage at a cost of $7,017.00. Funds are from the Federal Treasury Forfeiture
Fund.
I. Authorize the use of $2,000 of Commissioner Mack McCray's Community
Investment Funds to the Boynton Beach Faith Based CDC.
VII. CODE COMPLIANCE 8r. LEGAL SETTLEMENTS:
None.
VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
THE CITY COMMISSION WILL CONDUCT THESE PUBUC HEARINGS IN rrs DUAL CAPACITY AS LOCAL
PLANNING AGENCY AND CITY COMMISSION
A.
Project:
Agent:
Owner:
Location:
Description:
Spotts Abandonment (ABAN 05-007)
Daniel Spotts
Daniel Spotts
805 North Federal Highway
Request for abandonment of a portion of a 20 foot wide right-of-
way west of North Federal Highway abutting the Florida East
Coast Railway. (1st reading Proposed Ordinance No. 05-066)
(Tabled to 12/6/05)
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Agenda
Regular City Commission Meeting
Boynton Beach, FL
B.
Project:
Agent:
Owner:
Location:
Description:
December 6, 2005
Estancia @Boynton Beach (LUAR 05-009)
Carlos Ballbe, Keith & Ballbe, Inc.
HHC Boynton LLC
3010 South Federal Highway (East side of Federal Highway,
approximately 300 feet south of intersection of Federal Highway
and Old Dixie Highway
Request to amend the Comprehensive Plan Future Land Use Map
from High Density Residential (HDR) and Low Density Residential
(LDR) to Special High Density Residential (SHDR). (1st reading
of Proposed Ordinance No. 05-070)
Request to rezone from Planned Unit Development (PUD) and R-
1-AA Single Family Residential to Infill Planned Unit Development
(IPUD). (1st reading of Proposed Ordinance No. 05-071)
Proposed Use: Townhouse community containing 30 residential units.
1. Estancia @ Boynton Beach (NWSP 05-026) Request for new site
plan approval to construct 30 townhouse units and related site
improvements on 2.65-acres to be rezoned Infill Planned Unit
Development (IPUD).
c.
Project:
Agent:
Description:
D.
Project:
Agent:
Owner:
Location:
Description:
E.
Project:
Agent:
Owner:
Location:
Evaluation and Appraisal Report (EAR)
Staff-initiated
Presentation of final EAR prepared pursuant to Section 163.3191
F.S. and to be ultimately adopted by the City Commission and
transmitted to the Florida Department of Community Affairs.
(Proposed Resolution No. R05-204)
Gulfstream Gardens Phase II (ANEX 05-004)
Bradley Miller, Miller Land Planning Consultants, Inc.
P.B. Chinese Christian Chapel, Inc, Parbbubbal K. Patel and
Howard Britt
One quarter mile north of Gulfstream Blvd, between Federal
Highway and Old Dixie Highway
Request to annex a 3.166 acre portion of the proposed project.
(Not heard by the CRA; to be postponed to the December
13, 2005 CRA Board meeting and January 3, 2006 City
Commission Meeting)
Gulfstream Gardens Phase II (LUAR 05-012)
Bradley Miller, Miller Land Planning Consultants, Inc.
P.B. Chinese Christian Chapel, Inc, Parbbubbal K. Patel and
Howard Britt
One quarter mile north of Gulfstream Blvd, between Federal
Highway and Old Dixie Highway
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Agenda
Regular City Commission Meeting
Boynton Beach, FL
December 6, 2005
Description: Request to amend the Comprehensive Plan Future Land Use Map
from General Commercial (GC), Local Retail Commercial (LCR) and
Commercial High Intensity (CH) (Palm Beach County) to Special
High Density Residential (SHDR). (Not heard by the CRA; to be
postponed to the December 13, 2005 CRA Board meeting
and January 3, 2006 City Commission Meeting)
Description: Request to rezone from C-3 Community Commercial and (CG)
Commercial General (Palm Beach County) to Planned Unit
Development (PUD)
Proposed Use: Phase II of a multi family residential development.
(Not heard by the CRA; to be postponed to the December
13, 2005 CRA Board meeting and January 3, 2006 City
Commission Meeting)
1. Gulfstream Gardens Phase II (NWSP 05-028) Request for new site
plan approval to construct 108 townhouse units on a 5.47 acre parcel in
the Planned Unit Development (PUD) zoning district. (Not heard by the
CRA; to be postponed to the December 13, 2005 CRA Board
meeting and January 3, 2006 City Commission Meeting)
F. Project: Riviera (LUAR 05-011)
Agent: James T. Barretta
Owner: Anand Patel
Location: 1330 South Federal Highway (Northeast corner of Federal
Highway and Riviera Drive)
Description: Request to amend the Comprehensive Plan Future Land Use Map
from Office Commercial (OC) to Mixed Use (MX), and to rezone
from C-1 Office Professional to Mixed Use-Low Intensity (MU-L)
Proposed Use: Mixed use project containing approximately 3,720 square feet of
office use, 420 square feet of retail use and 8 townhouses.
(Not heard by the CRA; to be re-advertised for future
meetings of the CRA Board and City Commission.)
1. Riviera (NWSP 05-027) Request for new site plan approval to
construct a mixed-use project consisting of approximately 3,720 square
feet of office, 420 square feet of retail, eight (8) townhouse units, and
selected site improvements on a 0.5 acre parcel in the Mixed Use-Low
Intensity (MU-L) zoning district. (Not heard by the CRA; to be re-
advertised for future meetings of the CRA Board and City
Commission)
G.
Project:
Agent:
Owner:
Location:
Rapido Rabbit Carwash (COUS OS-004)
Bradley Miller, AICP, Miller Land Planning Consultants, Inc.
Boynton Properties, LLC, Anthony Pugliese III
East side of Congress Ave; approx. 275 feet north of SW 30th Ave.
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Agenda
Regular City Commission Meeting
Boynton Beach, FL
December 6, 2005
Description: Request for Conditional Use and Site Plan approval for a 4.595
square foot automated car wash facility and related site
improvements on a 0.88 acre site zoned M-1, Industrial.
IX. CITY MANAGER'S REPORT:
A. City Manager's Evaluation.
X. FUTURE AGENDA ITEMS:
A. Analysis of Water Capital Improvement Fees. (1/3/06)
B. Placement of quasi-judicial items on agenda.
C. Report on City's potential help and other governmental entitles for "at-risk"
citizens during declared emergencies.
D. Update on City's position on minority contracts.
E. Requirement for underground utilities for all new development.
F. Proposed Resolution No. R05-191 RE: Authorizing execution of an
agreement for Traffic Enforcement between the City of Boynton Beach, FL and
Nautica Homeowner's Association, Inc. (Tabled on 11/15/05)
G. Amend the Parks Dedication Code ordinance to modify the review time line.
H. Presentation of Pay Plan recommendations. (1/17/06)
XI. NEW BUSINESS:
A. Consideration of desired action toward non-conforming signs damaged by
Hurricane Wilma.
B. (Intentionally left blank)
C. (Intentionally left blank)
D. Standards for Placement of FEMA trailers on Private Property.
E. Discussion regarding High-Rise fire safety features as identified in the Fire
Department Design Guide.
F. Review possible intervention in City of Boca Raton and City of Delray Beach vs.
Palm Beach County lawsuit involving diversion of County General Fund revenues
8
Agenda
Regular City Commission Meeting
Boynton Beach, FL
December 6, 2005
for payment of County Fire/Rescue dispatch. Review proposed legislation
sponsored by the Palm Beach County League of Cities.
XII. LEGAL:
A. Ordinances - 2nd Reading - PUBLIC HEARING
1. Proposed Ordinance No. 05-069 RE: Amending Land
Development Regulations, Chapter 20, "Buildings, Housing and
Construction Regulations", Section 4, "FEES; to provide for an increase in
the percentage to 2% of the total valuation for permit fee calculation
purposes.
B. Ordinance - 1st Reading
1. Proposed Ordinance No. 05-073 RE: Approving the
declaration of a local "Housing Emergency," with a means of allowing for
the temporary placement of FEMA travel trailers and mobile homes on
private property in the City.
C. Resolutions:
1. Proposed Resolution No. R05-205 RE: Authorizing a
ninety (90) day extension of the "Notice of Intent" approved by
Resolution No. 05-107.
2. Proposed Resolution No. R05-206 RE: Approving the
Agreement between the City of Boynton Beach and the City of Delray
Beach for the transfer of a fire safety trailer.
3. Proposed Resolution No. R05-207 RE: Amending
Resolution No. R05-177 to amend the legal description of Parcel 127 for
the purpose of implementing the Heart of Boynton Community
Redevelopment Plan.
4. Proposed Resolution No. R05-208 RE: Authorizing
(a) the Community Redevelopment Agency to issue up to $12,000,000 in
Tax Increment Revenue Bonds, Series 2005 and (b) a guaranty by the
City of the payment of the Bonds.
D. Other:
None
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Agenda
Regular City Commission Meeting
Boynton Beach, FL
December 6, 2005
XIII. UNFINISHED BUSINESS:
None
XIV. ADJOURNMENT:
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETlNG, HElsHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HElsHE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
(F.S. 286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXIUARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN
EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE
CONTACT JOYCE COSTELLO, (561) 742-6013 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE
CITY TO REASONABLY ACCOMMODATE YOUR REQUEST.
Final Agenda S:\CC\WP\CCAGENDA\AGENDAS\Year 2005\12060S.doc
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
III.-ANNOUNCEMENTS Br. PRESENTATIONS
Item C.2
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[8] December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20,2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
0 January 17,2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement [8] Presentation
0 City Manager's Report
RECOMMENDATION: Presentation by the Metropolitan Center at Florida International University of alternative
plans for redistricting in incorporated Boynton Beach. (Reference Legal Item # -----on the agenda).
EXPLANA TION: The Metropolitan Center at Florida International University was contracted by the City of
Boynton Beach to provide redistricting alternatives according to Article II of the City Charter, Section 17(g), sets out
the time frame for designating geographic boundaries, i.e. "...Geographic boundaries for each voting district shall be
designated, prepared and identified not later than January, [2006J, by contract to the City of Boynton Beach with a
four year college or university or education research institution located within the State of Florida to be selected by
the City Commission of the City of Boynton Beach.
PROGRAM IMPACT: The City Commission may choose a redistricting plan based upon the presentation and/or
recommendation by the Metropolitan Center at Florida International University.
FISCAL IMPACT: The presentation is part of the Scope of Work from the existing contract agreement.
AL TERNA TIVES: Not to allow the presentation
Department Head's Signature
~C'M ' "
Ity anager s Signature
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
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III.-ANNOUNCEMENTS Ik PRESENTATIONS
Item C.2A
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
~ December 6, 2005 November 14,2005 (Noon.) D February 7, 2006 January 17, 2006 (Noon)
D December 20,2005 December 5, 2005 (Noon) D February 21, 2006 February 6, 2006 (Noon)
D January 3, 2006 December 19,2005 (Noon) D March 7, 2006 February 21,2006 (Noon)
D January 17, 2006 January 3, 2006 (Noon) D March 21, 2006 March 6, 2006 (Noon)
D Administrative D Development Plans
NA TURE OF D Consent Agenda ~ New Business
AGENDA ITEM D Public Hearing D Legal
D Bids D Unfinished Business
D Announcement D Presentation
D City Manager's Report
RECOMMENDATION: Approve an alternative redistricting plan as presented by the Metropolitan Center at Florida
International University or choose to have the City Commission Districts remain as is.
EXPLANATION: The Metropolitan Center at Florida International University was contracted by the City of
Boynton Beach to provide redistricting alternatives according to Article II of the City Charter, Section 17(g), sets out
the time frame for designating geographic boundaries, i.e. "...Geographic boundaries for each voting district shall be
designated, prepared and identified not later than January, [2006], by contract to the City of Boynton Beach with a
four year college or university or education research institution located within the State of Florida to be selected by
the City Commission of the City of Boynton Beach.
PROGRAM IMPACT: The City Commission may choose a redistricting plan based upon the presentation and/or
recommendation by the Metropolitan Center at Florida International University.
FISCAL IMP ACT: N/ A
ALTERNATIVES, A di,trict plan mu,t be ehosen p" the CUy Cha~
Department Head's Signature City Manager's Signature
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
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\:'J
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORI\JL
III.-ANNOUNCEMENTS . PRESENTATIONS
Item C.2 e
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
r8J December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17, 2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19, 2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
0 January 17, 2006 January 3,2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda r8J New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Authorize the City Attorney to draft an ordinance to call for a referendum election to
consider whether to change Article II of the City Charter, Section 17(g) to require a review of geographic review of
voting districts every ten (10) years as opposed to the current four (4) year requirement
EXPLANA TlON: Article II of the City Charter, Section 17(g), sets out the time frame for designating geographic
boundaries, i.e. ".. .Geographic boundaries for each voting district are established pursuant to Section 2-41 of the
Code of Ordinances. Geographic boundaries for each voting district shall be designated, prepared and identified not
later than the first day of January 2002, and every four (4) years thereafter by contract to the City of Boynton Beach
with a four (4) year college or university or educational research institution located within the State of Florida to be
selected by the City." The actual census prepared by the U.S. Census Bureau is done every ten (10) years and a four
(4) year review is based on population projects. It is the recommendation ofstaff and the consultant that voting
district review be done based on current census data.
PROGRAM IMPACT: Voting District review and the hiring ofa consultant to perform the review would be done on
a ten (10) year basis rather than a four (4) year basis.
FISCAL IMPACT: The city budget would be impacted once every ten (10) years rather than every four (4) years.
AL TERNA TlVES: Not to change the language of the City Charter.
Department Head's Signature
~.
City Manager's Signature
Department Name
City Attorney / Finance / Human Resources
S:\BULLET1N\FORMS\AGENDA ITEM REQUEST FORM.DOC
ALP
Page 3 of8
(g) Geographic boundaries for each voting district are
established pursuant to Section 2-41 of the Code of Ordinances.
Geographic boundaries for each voting district shall be designated,
prepared and identified not later than the first day of January 2002,
and every four (4) years thereafter by contract to the City of Boynton
Beach with a four (4) year college or university or educational
research institution located within the State of Florida to be selected
by the City Commission of the City of Boynton Beach, Florida. The
election districts shall be of equal population, compact, proportional
and logically related to the natural internal boundaries of the
neighborhoods within the City. The principal of non-discrimination
and one man/one vote shall be adhered to strictly. In the event no
candidate qualifies for election for any designated election district
seats, then a special qualifying period shall be opened for five (5)
calendar days after the close of the regular qualifying period and
anyone from anywhere within the City may qualify for such seat.
Thereafter, if no person qualifies for such seat, a vacancy shall be
declared and filled in accordance with this Charter. (Laws of Fla.,
1947, Ch. 24398, S 24; Ord. No. 80-46, S 2,10-31-80; Ord. No. 83-
54, S 1,2-7-84, election of3-13-84; Ord. No. 84-5, S 1,2-7-84,
election of3-13-84; Ord. No. 87-37, S 1, 10-20-87, election of3-8-88;
Ord. No. 91-47, S 2, 7-2-91; Ord. No. 00-43, S 2, 8-15-00, election of
11-7 -00; Ord. No. 02-036, S 2, 8-20-02, election of 11-5-02; Ord. No.
02-043, S 3, 8-20-02, election of 11-5-02)
Sec. 18. Judges of own qualifications, rules of procedure;
expulsion of members; quorum; fines and penalties.
The City Commission shall be the judges of the qualifications,
election and returns of its own members: it may enact rules of
procedure and may prescribe penalties for the non-attendance or
disorderly conduct of its members, and enforce the same. Four-fifths
of its members concurring, it may expel a member for improper
conduct in office. A majority of the members of the Commission shall
be necessary to constitute a quorum for the transaction of any
business; but a smaller number may adjourn from time to time, and
under the provisions of ordinances or rules of procedure may compel
the attendance of the absent members by the imposition of fines or
penalties. (Laws of Fla. 1947, Ch. 24398, S 25)
State law reference-Quorum and vote required for municipal
governing body, FS. J 166.041 (4).
Sec. 19. Terms of elective offices.
(a) All elective offices shall be for the term of three (3) years
and no person shall be eligible to hold any elective office for more
than two (2) consecutive terms. For purposes of this section, elective
office shall include both mayor and commission member.
http://www.amlegal.com/nxt/ gateway .dll/Florida/boynton/particharter/articleiicitycommis... 11/16/2005
II1.-ANNOUNCEMENTS & PRESENTATIONS
Item C.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORl\'l
Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
January 3, 2006 (Noon)
o February 7, 2006
o February 21, 2006
o March 7, 2006
o March 21, 2006
January 17,2006 (Noon)
[8J December 6, 2005
0 December 20, 2005
0 January 3, 2006
0 January 17,2006
November 14,2005 (Noon.)
December 5, 2005 (Noon)
February 6, 2006 (Noon)
December 19, 2005 (Noon)
February 21, 2006 (Noon)
March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
o Administrative
o Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
o Development Plans
o New Business
o
o
[8J
Legal
Unfinished Business
Presentation
RECOMMENDATION: Accept a presentation by Tony Newbold of Florida Power and Light of a check for $20,000
for the Old High School Restoration.
EXPLANATION: Tony Newbold will present the City Commission with a check for $20,000 from Florida Power and
Light for the Old High School Restoration.
PROGRAM IMP ACT: NI A
FISCAL IMP ACT: The check will increase the Old High School Restoration Fund.
ALTERNATIVES: Not to accept the check.
City Manager's Signature
Department Head's Signature
City Attorney I Finance I Human Resources
Department Name
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
III.-ANNOUNCEMENTS & PRESENTATIONS
Item C.4
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
~ December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
0 January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
~ Announcement 0 Presentation
0 City Manager's Report f',,)
\,...0
RECOMMENDATION:
Priorities.
:...--.,
Presentation by Vice Mayor Carl McKoy concerning Florida League of Cities LegislaE~e
-'I
Ci
~:-A~
EXPLANATION:
PROGRAM IMPACT:
FISCAL IMP ACT:
Department Head's Signature
~
City Manager's Signature
ALTERNATIVES:
City Attorney / Finance / Human Resources
Department Name
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
Florida League of Cities Legislative Priorities
Municipal Finance & Taxation
The Florida League of Cities will support legislation that provides
municipalities alternative funding options for the purpose of responding to
impacts of declared disasters.
Transportation & Urban Administration
The Florida League of Cities will support legislation that preseNes the
authority of municipalities to create and effectively use Community
Redevelopment Agencies (CRAs) to redevelop and revitalize their urban
areas while providing reasonable increased procedural and substantive
protections to private property owners when, in the context of community
redevelopment, an eventual private-to-private transfer of property will
occur through the power of eminent domain.
The Florida League of Cities will support legislation that provides a
dedicated and recurring source of revenue for municipalities to fund
transportation projects that are neither components of the Strategic
Intermodal System (SIS) nor designated as regionally significant.
Intergovernmental Relations
The Florida League of Cities will support legislation that preseNes the
dedicated documentary stamp collection as the funding source of the State
and Local Government Housing Trust Fund and that assures this trust fund
is not eliminated, diverted, capped or reduced.
Environmental Quality.
The Florida League of Cities will support legislation that facilitates the
ability of impaired waters to meet or exceed state water quality standards,
through implementation of a Total Maximum Daily Load (TMDL) Program
that:
(over)
· Is implemented in conjunction with a review of and
reclassification of the designated uses of waters in the State of
Florida;
· Allows stakeholders that participate in good faith in a basin
management action plan to be held harmless from. third-party
lawsuits seeking to enforce TMDL requirements:
· Requires TMDL allocations and reductions to be based on
professionally accepted scientific methodologies and accurate
data; and
· Requires a local government's responsibilities under the TMDL
Program to be economically and technologically feasible.
Criminal Justice
The Florida League of Cities will support legislation that distributes to
municipalities the fine amounts for driving under the influence of alcohol or
other chemical substances and other fines associated with criminal.
violations.
Retirement, Personnel & Collective Bargaining
The Florida League of Cities will support legislation that provides a
comprehensive' and uniform workers' compensation system for all
municipal employees, regardless of. employee classification, at a
reasonable cost to employers.
The Florida League of Cities will support legislation that allows revenues
generated under the insurance premium tax in Chapters 175 or 185, F.S.,
to fund any municipal pension program or expense, such as defined
contribution, Florida Retirement System or consolidated force plan, for
either firefighter or law enforcement officer services provided to the
municipalities.
The Florida League of Cities will support legislation that allows
municipalities to receive insurance premium tax revenues under Chapters
175 or 185, F .S., for areas served by a municipality's firefighters or law
enforcement officers under an interlocal agreement with another
municipality or a county.
t
r
III.-ANNOUNCEMENTS II PRESENTATIONS
Item C.5
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested city Commission Dlde Final Form Must be Turned Requested City Commission Dlde Final Form Must be Turned
Meetin2 Dates in to City Clerk's OffICe Meetin2 Dates in to City Clerk's Office
181 December 6, 2005 November 14, 2005 (Noon.) 0 February 7, 2006 January 17, 2006 (Noon)
0 December 20,2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19, 2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
0 January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 181 Presentation
0 City Manager's Report
RECOMMENDATION: Presentation by Dr. Judy Garcia of Palm Beach County School District regarding support
for cultural and educational center at The Educational Network (T ,E.N) site in Boynton Beach. Authorize letter of support
from the Mayor and City Commission supporting the District's application for a center.
EXPLANATION: Per the attached material, the School District is interested in being selected as one of ten sites for the
establishment of a Confucius Center under the auspices of the People's Republic of China (national government). Because
the City of Boynton Beach is Sister City to Qufu, the birthplace of Confucius the linkage to the ITV site in Boynton Beach as
a possible Confucius Center is a positive one. Representatives of the People's Republic of China will be visiting Boynton
Beach the week of December 12,2005.
PROGRAM IMPACT: The establishment of a center here in Boynton Beach will assist us in other allied Sister City
efforts.
FISCAL IMPACT: At present, the only request is for a letter of endorsement and active involvement of the Sister City
Committee and possible staff or Commission support.
ALTERNATIVES:
Do not endorse this project.
~
City Manager's Signature
Department Head's Signature
Department Name
City Attorney I Finance I Human Resources
S:\BUlLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
THE SCHOOL DISTRICT OF
PALM BEACH COUNTY. FLOAIDA
[-.~i)d'ttl M. c;arcit! Efl.!:!.
~. an,,; "r, 'P\e E::llca:cr, t'let",,,.k
THE EDUCATION NETWORK, (T.E.N.)
SQ5 SOUTH CONGReSS AVENUE
BOYNTON BEACH, F'L 33426
Ph: (561) 738-270~ Fx: (561) 738-2901
November 17, 2005
Hello Bob:
It was good to see you again at out Sister City meeting. I really appreciate YO!']f offer to
see if the Governor would be willing to write a letter of support for us to become a
Confucius Institute.
Attached are the following:
. Information about the Confucius Institutes being formed worldwide;
. The Executive Summary from our application;
. Some possible text for a letter.
If the Governor is kind enough to write a letter on our behalf, I would appteciate
receiving a copy of it for our records.
If any further infonnation is needed, I can be reached at:
The Education Network (T.E.N.)
School District of Palm Beach County
505 S. Congress Aven.ue
Boynton Beach, FL 33426
Telephone: 561-738-2702
Fax: 561-738~2901
Email: garciai@galmbeach.k12.fl.us
Again, thank. you so much for your continued support
PALM BF.ACH COUNTY SCHOOLS - RATED "A" BY THE FLORIDA DEPARTMENT OF [01.J.~:;'.Timj
AN EOUAI. OPPORTUNITY EMPLOYEJ:l
General Information
What is a Confucius Institute?
. The Government of the People's Republic of China (PRC) has created the concq,'l'1;
of the Confucius Institute, (similar to the Goethe Institut of Germany) to suppon
the study of the Chinese language, history and culture throughout the world. The
Institute would support k-12 school districts by providing resources a"nd training
for teachers. Also, training for teachers wanting to become certified in the
teaching of Chinese would be made available. Collaboration between schools,
colleges and universities would be encouraged with exchanges of tc~acbers and
students.
What would a Confucius Institute dQ :to suoport the abov~ statro _ion?
· The government of the PRe will provide financial support, teachers, trainers and
other resources to support the mission of the Institute.
How will the Confucius Institute SU)2port business and industry?
· Through. the Institute, employees of business, industry and govenunent can :find
access to courses in Chinese and be certified as to their level offlUi~CY. The
study of Chinese culture and history will help participants to .Ieam how to
effectively communicate with the language and within the cultural traditions of
the Chinesepeople~ thus enhancing and strengthening the business relationsh~ps
between the countries.
How many Confucius Institutes will be established?
· 100 Institutes will be established worldwide. Ten will be located ir.I the USA
T.E.N. has b_eellJlro.dive in ~bIishin2:
· Year I and Year IT of a distance learning course in Chinese for high schoo 1 cr~:lit,
Levels III, IV and V will be offered in each consecutive year, so tbat~.t any tim,~,
all levels will be available "on-demand".
· T.E.N. is developing Chinese language studies for children K-7. At the 8th grad.c
students can enroll in the High School courses for credit.
· T.E.N. has established strong partnerships with Florida. Atlantic University and
Palm Beach Community College to continue the study of Chinese at the post'"
secondary level;
· T.E.N. is closely collaborating with BECON in Broward County S::hc()] Distd::":
and WLRN with the Miami/Dade School District to shate infomIlltion, t'eSffill'C:es
and courses;
· T.E.N. has the support of the City of Boynton Beach, the Sister City program.~ the
Economic Development Office of Palm Beach County, the World Trade CentE:f (,1
., -
Palm Beac~ the Ed~ation Conunission., the Palm Beach Film and Television
Commission, the Palm Beacb International Film Festival; and others.
. In China, representatives from T.E.N. met with and fonned partnerships with
Fudan University (the equivalent ofHarvaro University in China) and with
China Yellow River Television (main producer of educational television
programming in China).
. T.E.N. is one offuw sites in the United States selected by the Chinese
Government to conduct a workshop for teachers, teacher aides, students of
Chinese, lo'be~ld November 21st and 22M, 2005.
-,1-
The Education Network (TEN)
of the
School District of Palm Beach County. Florida
Respectfully submits the following Proposal in support ofTEN being selected as:1I.
Confucius Institute
for consideration by the Consulate of the People's Republic of China ~n Hom:tcrt1
July, 2005
Executive Summary
Th.e Education Network (TEN)~ the television services depattment of the School
District of Palm Beach County (SDPBC). respectfully submits the following docu.ment to
the Consulate oCthe People's Republic of China in support ofTEN's request to be
considered for selection as a Confucius Institute. SDPBC, ranked as the third best school
district in the United States by "Expansion Magazine ;'. April 2004 (see atw;chment E)
and its television production services department, TEN are uniquely qualified t) fhlfi!1
the goals and objectives of a Confucius Institute. In 2004, in response to tie nf:ed withvn
SDPBC to provide Mandarin Chinese instmction to secondary studen1s for hilh sd!ti)1}}
credit, TEN identified a qualified teacher and produced a high quality, vid~o-based.
course in Mandarin Cbinese. The highly successful course was aired via micr<lwave m
schools throughout the district. 465,000 residences throughout the county recei ved the
classes over lEN's cable chatmel, while others without cable or not attending a school
accessed the course via webcast. In the next four years, T.E.N. will produce a ':otal .of
five levels of Chinese language and culture for high school credit. Plans are being made
to also develop a course of introductory Chinese for students in kindergarten thoug.b
seventh grade.
TEN has had an ongoing relationship with Florida Atlantic University (F AU) and
Palm Beach Community College (PBCC) through the Distance Education CC11sortiuril,
which was created by these three organizations to facilitate sharing of commnnicatiom:
technologies and to facilitate collaboration in the development and prodUC'd011 of '~our~t~s
In the past year. TEN and stafffrom PBCC produced and aired. a distance Iez:'fimg ccur:c,e
called the "Foundations of Education". This course is a requirement for stude:nts seeking
teacher certification. It also provides critical informatiqn that supports pr~fessionals in
other fields who are working to obtain their Florida Teacher Certification. This W3S just
the initial step in developing programs that support the certification ~:s and cngt,bg
teacher training across tbe curriculum, including Chinese. TEN has had tt e~t(:nor ar.d
pleasure of establishing a partnership with the highly respected Fu... Univer5ity in.
-11 ~
r
Shanghai, China. Through this partnership, the oertification and teacher training
programs will be enriched and strengthened. Also, representatives from TEN met with
Yellow River Television and the two groups have fonned a partnership that will
facilitate the sharing of video resources. This collaboration wilJ strengthen ;i-.he
educational productions created both in China and in the United States.
TEN is also closely associated with other school districts~ and private and
govemmental organizations that :recognize the importance of TEN's efforts to establi!ili ~l
strong program in Chinese. The City of Boynton Beach has invited TEN to join
representatives in Qufu, their Sister City, to initiate activities that will support the
programs of both organizations.
TEN has the support of F AU, PBCC and many other organizations in the private
and public: sectQr, to develop and expand the Chine..Cle program. TEN's video production
facilities have just been renovated with new digital equipment. T .E.N. has the ~lhility to
produce video and multimedia programming for transmission by satellite, microwave,
cable or webcast. Plaos are in place to extend access to the courses and other (;;Jlridfttnent
programs to school districts throughout the COWltry in the 2006-2007 school year.
.. iii-
SampteJetter of support for The Education Network of the School District of Palm Beach
County ~ to be selected as one of 10 Confucius Institutes in the United Stares.
Consul Weiping Zha
Education Office
Consulate General of the People's Republic
of China in Housto.u
811 Holman Street
Houston, TX 77002
Dear Consul Zha:
I have reeently learned the The Education NetWork (T.E.N.) of the School District of
Palm Beach County has submitted an application for consideration to be selected as ont;:
of the Confucius Institutes being established in the United States by the People's
Republic of China. I am writing to express my full support ofT.E.N. to receive the honor
of becoming a Confucius Institute.
T.E.N. has demonstrated foresight and diligence in developing and producing ll. di~'t8l1ce
leaming program that has made 1he study of the Chinese language and culture 8.vailabk
to secondary students for high school credit and to citizens in the communi1y at-large.
Over the past two years, T.E.N. has produced two video-based, consecutive level~, of a
Chinese language course, which are transmitted into the schools and througbout
residences in Palm Beach County. 465,000 homes have access to their cable chanrJlel a:ild
the classes are also simultaneously webcast so the course is accessible anywb:::re in the
world. T .E.N. will be making the course available for credit nationally in the;iotn ~:Ilg
school year.
I am pleased that T .E.N. has taken the initiative to make the sUldy of Chin.ese accessibl-~
not only to the local area, but throughout the State of Florida and in the near future,
nationally as well. The presence ofa Confucius Institute at T.E.N. will greatly filcilita't(.:
the exchanae of culture, information and educational opportunities between. OIlI' two great
nations. T.E.N. has a dedicated and capable staff that bas earned the support of OUt
government agencies, the private sector and universities. These partnershir1s that have
been developed from within our state, nationally and internationally will strengthen the
ability ofT.E.N. to fulfill the mission and goals ofa Confucius Institute. Florida offers
the prestigious Confucius Institute a dynamic environment that welcomes global
exchanges based on friendship and mutual respect.
I would greatly appreciate your consideration ofT.RN. to become a eclnfudus lnstitute.
Sincerely,
V. ADMINISTRATIVE
ITEM A.
APPLICANTS ELIGIBLE FOR APPOINTMENT 12/06/05
LAST NAME FIRST 1 st CHOICE 2nd CHOICE 3rd CHOICE APPLICATION
NAME SUBMITTED
Allard John Recreation and 9/13/05
Parks Bd.
Barnes Matthew Community Planning and 7/27/05
Redev. Aqencv Development Bd
Fitzpatrick Michael Planning & 2/25/05
Development
Board
Lender Wayne Community 1/28/05
Redevelopment
Aqencv
Rice Robert Building Bd. Of Code Planning & Dev. 10/17/05
Adj. and Apls. Compliance Board
Board
Richman Nubia Recreation & Arts 8/18/05
Parks Board Commission
Rodriguez Jose Community 9/30/05
Redevelopment
Aqency
APPLICANTS FOR VETERANS ADVISORY COMMISSION:
(There are two non-residents permitted by Ordinance; One (1) in a Regular position and
one (1) in an Alternate Position. Those position are currently filled.)
* Andrea William Veterans 9/19/05
Commission
*Goldgeier Larry Veterans 9/16/05
Commission
Hegeman Cramer Veterans 11/29/05
Commission
*Jones Jerry Veterans 9/19/05
(Gerald) Commission
* Leibensohn Marvin Veterans 9/16/05
Commission
**Milano Angelina Veterans 9/19/05
Commission
* Marilyn Veterans 9/19/05
* * Nemes Commission
Oyer, Jr. Harvey Veterans 11/30/05
Commission
**Sims Wilbur Veterans 9/22/05
Jean Commission
. * Non resident
. **May Serve Only as an Honorary Member
JAP
11/30/200510:22 AM
S:\CC\WP\BOARDS\APPMENTS\Board Year 2005\APPLlCANTS ELIGIBLE FOR APPT 12 06.doc
t((
VI.-CONSENT AGENDA
ITEM B.l.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission
Meeting Dates
Date Final Form Must be Turned Requested City Commission
in to City Clerk's Office Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
ISI December 6, 2005
o December 20, 2005
o January 3 2006
o January 17,2006
November 14,2005 (Noon.) 0 February 7, 2006
December 5, 2005 (Noon) 0 February 21, 2006
December 19, 2005 (Noon) 0 March 7, 2006
January 3, 2006 (Noon) 0 March 21,2006
January 17,2006 (Noon)
February 6, 2006 (Noon)
February 21, 2006 (Noon)
March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
o Administrative
ISI Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
o Development Plans
o New Business
o
o
o
Legal
Unftnished Business
. ..,
_---I
Presentation
c~
-:--
, :.
RECOMMENDATION: A motion to multi-award the "ANNUAL CONTRACT FOR CLEANING CHEMlOOS,
AND JANITORIAL SUPPlES", Bid # 061-1412-05/JA, on an overall basis to the lowest most responsive, re~nsibk:
bidder who meets all specifications with an estimated annual amount of: $48.000. 00. .'" ::.2 ::::
-:1 co
--r1
CONTRACT PERIOD: DECEMBER 7, 2005 TO DECEMBER 6, 2006 ()1 :~2 J;::>
t ' i \.-')
EXPLANATION: On September 8, 2005 the Procurement Services opened and tabulated fourteen (14) bids. It is
recommended to award this bid to multi vendors as overall "LOW BIDDERS". The evaluating factors used in
determining the award were based on: price, availability and delivery time. In additions to proposing the lowest
prices, a catalog discount was offered from several companies for overall discount pricing. Mike Dauta, Assistant
Warehouse Manager, concurs with this recommendation per memo attached.
The provisions of this bid will allow for a two year extension at the same terms, conditions, and prices subject to
vendor acceptance, satisfactory performance and determination that the renewal is in the best interest of the City.
PROGRAM IMP ACT: The purpose of this bid is to establish a source of supply for the purchase of cleaning
chemicals and janitorial supplies. Cleaning Chemicals and Janitorial Supplies will be ordered on an "AS NEEDED
BASIS" and stocked within the Warehouse.
FISCAL IMP ACT: ACCOUNT NUMBER_
WAREHOUSE STOCK
502-00-141-01-0
NOTE: Actual 2004-2005 expenditures were $48,000.00.
ESTIMATED
ANNUAL EXPENDITURE
48,000.0
/-y --y
- ,A O-.(.S,I' .7/1ot {/,lA.:....}
Assistan~o the Finance Director
Procurement Services
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
The City of
Boynton Beach
RECEIVED
nav 0 3 2005
PROCUP SERVICES
Finance Department
WAREHOUSE DIVISION
FROM:
Mary Munro, Assistant to the Director of Finance
Michael Dauta, Assistant Warehouse Manager ~
TO:
DATE:
October 31, 2005
SUBJECT: Janitorial Bid # 061-1412-05/ja
I reviewed the tabulation sheet sent from your office. My recommendation is a multi-
award to overall low vendor. The evaluating factors used were A) Brand name; B)
Warehouse processing time C) Samples received from vendors.
Last year's expenditures were $48,000. The next two years' expenditures will be an
estimated $96,000.
Section I - Paper Products
South Florida Janitorial Supply
Item # I
Pride Enterprises
Item # 2,5
Am San, Florida
Item # 3
Chemtel Supplies
Item # 4
Clean All Products
Item # 6
Section II - Brooms. Mops. Brushes and Accessories
Chemtel Supplies
Item # 7, 8, 10, 11,22
Pride Enterprises
Item # 9, 14,23,24
Regland Inc.
Item # 12,20,21
Pyramid School Supplies
Item # 13, 16, 17, 18, 19
w. W. Grainger
Item # 15
Niagara Cleaning Services
Item # 25
Section III - Cleaners. Detereents and other Chemical Products
Chemtel Supplies
Item # 26, 32, 36
Pyramid School Supplies
Item # 27, 28
Pride Enterprises
Item # 29, 33, 35,40, 46, 48, 50, 54, 57
Preferred Chemical
Item # 30,49,51
Home Depot Supply
Item # 31, 41, 44, 52, 53
Janitor's Supply
Item # 34, 38, 39
Regland Inc.
Item # 45,55,56
South Florida Janitorial Supply
Item # 47
No Award
Item # 37, 42, 43
Section IV - Ra2s. Wipes and Buffer Pads
Pride Enterprises
Item # 58, 62, 63, 64
Clean All Products
Item # 59, 60
Janitor's Supply
Item # 61
Pyramid School Supplies
Item # 65
-< Section V - Zip Lock Ba2s
w. W. Grainger
Item # 66, 69
No Award
Item # 67, 68
Section VI - Trash Cans
W. W. Grainger
Item # 70, 77
Pride Enterprises
Item # 71
Pyramid School Supplies
Item # 72, 74, 75
Am San. Florida
Item # 73
Chemtel Supplies
Item # 76
Home Depot Supply
Item # 80
No Award
Item # 78, 79
In addition, the following vendors included a discount of cost plus % for all items not
listed on the bid.
Acuity Specialty Products
Am San, Florida
Janitor's Supply
Preferred Chemical
Regland Inc.
South Florida Janitorial Supply
w. W. Grainger
38% (Chemical Products Only)
15%
20%
15%
20%
20%
10%
CC: Bill Mummert, Director of Finance
*
*
*
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VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.I.
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned ill
Meetitm Dates in to Citv Clerk's Office Meetinl!: Dates to City Clerk's Office
~ December 6, 2005 November 14, 2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
0 January 17, 2006 January 3,2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION:
Motion to execute by Resolution the South Central Wastewater Treatment and Disposal Board (SCRWTDB) Flow Easement
Agreement.
EXPLANATION:
The South Central Regional Wastewater and Disposal (SCRWD) Board currently produces and supplies reclaimed water to
the following golf courses: Hunters Run. Delray Dunes, Country Club of Florida, Quail Ridge, and Pine Tree. All the five
golf courses are in the service area of the City of Boynton Beacho In September, 2004, the City of Boynton Beach acquired
ownership of the reclaimed water pipelines that seNe the five golf courses. This resolution will allow the SCRWTD Board
to continue to provide service to the five courses under the existing user rates established between the SCRWTDB and the
golf courseso
PROGRAM IMPACT:
The SCRWTDB will continue to provide reclaimed water service to the five golf courses through the existing lines owned
by the City. This will allow the golf courses to use reclaimed water for irrigation and other purposes and minimize the
amount of potable water that is used for irrigation. Conversely, this will support the South Florida Water Management
District's (SFWMD) water conservation efforts and lead to environmental stewardship. The City's direct responstbility will
extend only to the maintenance of the physical reclaimed water pipelines and their appurtenances, with minimal impact on
the City's Utilities' Operations.
FISCAL IMPACT:
TIle City will assume the maintenance responstbility of the reclaimed water lineso The scope of that responstbility is minor
and estimated at less that $6000 per yearo
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
II
1 RESOLUTION NO. R 05-1(1 /p
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 AUTHORIZING AND DIRECTING EXECUTION OF
6 THE RECLAIMED WATER FLOW EASEMENT
7 AGREEMENT BETWEEN THE CITY OF BOYNTON
8 BEACH AND THE SOUTH CENTRAL REGIONAL
9 WASTEWATER TREATMENT AND DISPOSAL
10 BOARD (SCRWTD BOARD); AND PROVIDING AN
11 EFFECTIVE DATE.
12
13 WHEREAS, the SCR WTD Board previously conveyed to the City ownership of the
14 reclaimed water lines that run from the Board's facilities to various communities within
15 Boynton Beach; and
16 WHEREAS, the SCRWTD Board and the City desire to ensure the continued flow
17 of reclaimed water through the City owned reclaimed water lines in order to allow the Board
18 to meet its contractual obligations with the Contract Communities; and
19 WHEREAS, the SCRWTD Board and the City find that entering into this Easement
20 IS in the best interest of the health, safety, and welfare of the residents, citizens and
21 businesses ofthe City of Boynton Beach.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24
Section 1.
Each Whereas clause set forth above IS true and correct and
25 incorporated herein by this reference.
26
Section 2.
The Mayor is hereby authorized to execute the Reclaimed Water Flow
27 Easement Agreement between the City of Boynton Beach and the South Central Regional
28 Wastewater Treatment and Disposal Board (SCR WTD Board) to ensure the continued flow
29 of reclaimed water through the City owned reclaimed water lines in order to allow the Board
S:ICAIRESOlAgreernenlsllnterlocalslReclaimed Water Flow Easement Agml- SCRWTDB,doc
II
to meet its contractual obligations with the Contract Communities, which Agreement is
2 attached hereto and made a part hereof.
Section 3.
The City Commission does ratify the action taken by the South
3
4 Central Regional Wastewater Treatment & Disposal Board on November 17,2005 as to this
5 Agreement.
6
Section 4.
That this Resolution shall become effective immediately upon
7 passage.
8 PASSED AND ADOPTED this _ day of December, 2005.
9
10 CITY OF BOYNTON BEACH, FLORIDA
11
12
13 Mayor
14
15
16 Vice Mayor
17
18
19 Commissioner
20
21
22 Commissioner
23
24
25 Commissioner
26 ATTEST:
27
28
29 City Clerk
30
31 (Corporate Seal)
32
S:\CA\RESOlAgreemenlsllnterlocals\Reclaimed Water Flow Easement Agmt - SCRWTDB,doc
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17, 2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17, 2005, by a vote of 7-0, to authorize Chairman to sign the Reclaimed
Water Flow Easement Agreement with Boynton Beach.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , by a vote.
CITY OF BOYNTON BEACH
By:
Mayor
Attest:
City Clerk
Approved as to form:
City Attorney
RECLAIMED WATER FLOW EASEMENT AGREE:MENT
TIllS RECLAIMED WATER FLOW ?ASEMENT AGREEMENT ("Agreement"), dated
this day of ,2005, by and between the SOUTH CENTRAL REGIOINAL
WASlERWATER 'IREATMENT AND DISPOSAL BOARD whose address is 1801 North
Congress Avenue, Delray Beach Florida 33445 (hereinafter referred, to as "Board") and the CITY
OF BOYNTON BEACH, FLORIDA, a 'Florida municipal corporation, whose address is 100 East
Boynton Beach Boulevard, Boynton Beach, Florida 33425 (hereinafter referred to as "City").
WIT N ESSE T H :
'WHEREAS, the Board previously conveyed to the City ownership of the reclaimed water
lines that run from the Board's facilities to various communities within Boynton Beach; and
'WHEREAS, the Board current has contracts with the various communities ("Contract
Communities") that obligates the Board to provide reclaimed water for the benefit of the Contract
Communities; and
'WHEREAS, the Board and the City desire to ensure the continued flow of reclaimed water
through the City owned reclaimed water lines in order to allow the Board to meet its contractual
obligations with the Contract Communities; and
'WHEREAS, the City is willing to ensure the continued flow of reclaimed water to the
Contract Communities by granting a flowage easement to the Board in order to serve the Contract
Communities that are presently receiving reclaimed water from the Board as of the date of this
Easement; and
'WHEREAS, the Board and the City find that the entering into this Easement is in the best
interest of the health, safety, and welfare of the residents, citizens, and businesses of the Cityo
NOW, THEREFORE, in consideration of the mutual promises set forth herein and the sum
of Ten and no/lOO ($10.00) Dollars and other good and valuable considerations, the receipt,
sufficiency, and adequacy of which is hereby acknowledged, it is agreed by and between the City
and Owner as follows:
1.0 Recitals 0 The fore~oing recitals are true and correct and are hereby incorporated
into this Agreement.
2.0 Easement. City agrees, grants and conveys to the :Board an easement for the
purpose of allowing reclaimed water to flow through the City's reclaimed water system as depicted
on Mock Roos' drawing of the N.Wo Reuse System, G3 Key Map, dated December, 1998 and
attached hereto as Exhibit "A"o The capacity of reclaimed water to be allowed to flowthrougb the
City's reclaimed water lines pursuant to this easement shall be that amount. of reclaimed water
necessary for the Board to serve the contracts with the following Contract Communities: Hunter's
Run, Country Club of Florida, Delray Dunes Golf and Country Club, Quail Ridge Country Club,
and Pine Tree Golf Club, subject to the capacity restrictions as provided in the respective contracts
between the Board and the Contract Communities which are incorporated herein by referenceo
3.0 Durationo This Agreement shall be perpetual in duration and may only be altered or
canceled by written instrument executed by the City and the Boardo
4.0 Notice. Any notice provided for concerning this Agreement shall be in writing and
shall be deemed sufficiently given when sent by certified or registered mail and sent to the
respective address of each party as set forth at the beginning oftbis Agreement.
5.0 Governing Law. It is agreed that this Agreement shall be governed by, construed,
and enforced in accordance with the laws of the State of Florida,
6.0 Entire Agreement. This Agreement shall constitute the entire agreement between
the parties and any prior understanding or representation of any kind preceding. the date of this
Agreement shall not be binding upon either party except to the extent incorporated in this
Agreement.
7.0 Modification and Amendment. Any modification of this Agreement Ol additional
obligation assumed by either party in connection with this Agreement shall be binding only if
evidenced in writing, signed by each party or an authorized representative of each party.
8.0 Authorized signatories, All signatories hereto represent that they are duly
authorized to execute this Agreement on behalf of the party for which they have executed this
document.
9.0 Recordation. Upon execution of this Agreement, the Agreement shall be recorded
in the public records of Palm Beach County, Florida, and the covenants contained herein shall run
with the land, binding upon and inuring to the benefit of City and the Board, as the case may be, and
their respective successors, and assigns, including, without limitation, all subsequent owners of the
Easement, the Property, and all persons claiming by, through and under themo
IN \VITNESS WHEREOF, the parties have hereunto set their hands and seals on the day
and year first above writteno
Signed, Sealed and delivered
in the presence of:
SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND
DISPOSAL BOARD
By: ~ ~- ~I-NV---
Chairman
F:\docs\R.eclaim\SCRWIDB Flow Easement 111005 VER2,doc
2
ATTESTED BY:
Secretary
APPROVED AS TO FORM:
B~It~
STATE OF FLORIDA )
)
COUNTY OF PALM BEACH )
I HEREBY CERTIFY that on this day, before me an officer duly authorized in the State aforesaid and
ill the County aforesaid to take aclmowledgments, personally appeared
, the Chairman and Secretary respectively of the Board named in the foregoing
agreement and that they severally aclmowledged executing the same in the presence of two subscribing
witnesses freely and voluntarily under authority duly vested in them by said Board and that the Board seal
affixed thereto is the true corporate seal of said the Board.
WTINESS my hand and official seal in the County and State last aforesaid this _ day of
,20050 '
NOTARY PUBLIC
Print or Type Name
My Commission Expires:
(Notary Seal)
CITY OF B01'NTON BEACH, FLORIDA
Mayor
(SEAL)
City Clerk
Approved as to form.:
City Attorney
F:\docs\R.eclaim\SCRWIDB Flow Easement 111005 VER2.doc
..,
.J
STATE OF FLORIDA )
)
COUNTY OF PALM BEACH )
I HEREBY CERTIFY that on this day, before me an officer duly authorized in the State aforesaid and
m the County aforesaid to take acknowledgments, personally appeared
, the Mayor and City Clerk respectively of the City named in the foregoing
agreement and that they severally aclmowledged executing the same in the presence :of two subscribing
witnesses freely and voluntarily under authority duly vested in them by said Cityan9,thEl.tthe City seal
affixed thereto is the true corporate seal of said Cityo ... ',~'
WTINESS my hand and official seal in. the County and State last aforesaid this _day of
,2005.
NOTARY PUBLIC
My Commission Expires:
Print or Type Name
(Notary Seal)
DNT:dnt
F:\docs\RcclaimISCRWIDB Flow Easement 111005 VERl,doc
4
EXHIBIT "A"
Legal Description
ATTACH GENERAL SKETCH AND
LEGAL DESCRIPTION FOR RECLAIMED WATER LINE LOCATIONS AS THEY EXIST ON
NOVEMBER 1, 2005
F:\docs\Reclaim\SCR WTDB Fiow Easement 111005 V-cR2.doc
5
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM C.2
Requested City Connnission Date Final Form Must be Turned Requested City Connnission Date Final Form Must be Turned in
Meetinl! Dates in to City Clerk's Office Meetinl! Dates to City Clerk's Office
~ December 6, 2005 November 14, 2005 (Noon.) D February 7, 2006 January 17, 2006 (Noon)
D December 20, 2005 December 5, 2005 (Noon) D February 21,2006 February 6, 2006 (Noon)
D January 3, 2006 December 19,2005 (Noon) D March 7, 2006 February 21, 2006 (Noon)
D January 17, 2006 January 3, 2006 (Noon) D March 21, 2006 March 6, 2006 (Noon)
D Administrative D Development Plans
NATURE OF [gI Consent Agenda D New Business
AGENDA ITEM D Public Hearing D Legal
D Bids D Unfinished Business
D Announcement D Presentation
D City Manager's Report
RECOMMENDATION:
A motion to execute by Resolution the South Central Wastewater Treatment and Disposal Board (SCRWTDB) Sixth
Amendment to Interlocal Agreement.
EXPLANATION:
The South Central Regional Wastewater Treatment (SCRWD) Board produces and supplies reclaimed water to five golf
courses within the service area of the City of Boynton Beach: Hunters Run, Delray Dunes, Country Club of Florida, Quail
Ridge, and Pine Treeo The 6th Amendment of the Inter-local Agreement will enable the SCRWTDB to provide reclaimed
water on wholesale basis to the City of Boynton Beacho The City will enter into independent contracts with prospective
residential, commercial, industrial, and other reclaimed water users within its jurisdiction, to retail reclaimed water for
irrigation and other beneficial useso The SCRWD Board will supply 50% of its total reclaimed water produced to the City,
as a wholesale customer to the SCRWD Boardo
PROGRAM IMPACT:
Customers in the City's service area" who purchase the service, will use reclaimed water for irrigation and other beneficial
useSo This will allow the use of reuse water, instead of potable water, for irrigation and other purposes and support the South
Florida Water Management District's (SFWMD) water conservation efforts and promote environmental stewardship within
the region. The additional potable water capacity reserves that will accrue from conservation efforts will be utilized to offset
future system capacity expansion needs.
FISCAL IMPACT:
The City will have the opportunity to negotiate directly with reclaimed water users in attaining rate charges that will
recover the full cost of providing the service to userso
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
it
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
ALTERNATIVES:
Abandon the reclaimed water program, which could deny the City the benefits of water conservation.
~
~) -.-- ~
Dqlartment ~;~
~siwmmre
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
II
1 RESOLUTION NO. R 05 -I Cf1
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 AUTHORIZING AND DIRECTING EXECUTION OF
6 THE SIXTH AMENDMENT TO THE INTERLOCAL
7 AGREEMENT BETWEEN THE CITY OF BOYNTON
8 BEACH AND THE CITY OF DELRA Y BEACH,
9 FLORIDA, REGARDING THE SOUTH CENTRAL
10 REGIONAL WASTEWATER TREATMENT AND
11 DISPOSAL BOARD (SCRWTD); AND PROVIDING AN
12 EFFECTIVE DATE.
13
14 WHEREAS, the City of Boynton Beach and the City of Delray Beach previously
15 entered into an Interlocal Agreement, dated December 26, 1974, establishing the South
16 Central Regional Wastewater Treatment and Disposal Board, hereinafter referred to as
17 "SCR WTD Board" which Agreement has been amended from time to time; and
18 WHEREAS, the SCR WTD Board is desirous of further amending the Interlocal
19 Agreement to provide the Board to be a provider of reclaimed water to the Cities of Delray
20 Beach, Boynton Beach and other entities within the respective Cities, as well as providing
21 for the internal use of the reclaimed water by the Board and further amending the Interlocal
22 Agreement to provide that the Board will be authorized to enter into independent lnterlocal
23 Agreements with the Cities of Boynton Beach and Delray Beach, respectively, for the
24 providing of such wholesale reclaimed water.
25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
26 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
27
Section 1.
Each Whereas clause set forth above IS true and correct and
28 incorporated herein by this reference.
29
Section 2.
The Mayor is hereby authorized to execute the Sixth Amendment to
30 the Interlocal Agreement between the City of Boynton Beach and the South Central Regional
31 Wastewater Treatment and Disposal Board (SCRWTD Board) amending Section 3, Powers
S:ICAIRESOlAgreementsllnterlocalslSixth Amendment to Interlocal - SCRWTDB,doc
II
and Procedures, Subsection (B)(14) to provide the Board to be a provider of reclaimed water
2 to the Cities of Delray Beach, Boynton Beach and other entities within the respective Cities,
3 as well as providing for the internal use of the reclaimed water by the Board and further
4 amending the Interlocal Agreement to provide that the Board will be authorized to enter into
5 independent Interlocal Agreements with the Cities of Boynton Beach and Delray Beach,
6 respectively, for the providing of such wholesale reclaimed water, which Amendment is
7 attached hereto and made a part hereof.
Section 3.
The City Commission does ratify the action taken by the South
8
9 Central Regional Wastewater Treatment & Disposal Board on November 17, 2005 as to this
10 Agreement.
Section 4.
That this Resolution shall become effective immediately upon
11
12 passage.
13 PASSED AND ADOPTED this _ day of December, 2005.
14
15 CITY OF BOYNTON BEACH, FLORIDA
16
17
18 Mayor
19
20
21 Vice Mayor
22
23
24 Commissioner
25
26
27 Commissioner
28
29
30 Commissioner
31 ATTEST:
32
33
34 City Clerk
35
36 (Corporate Seal)
S:ICAIRESOlAgreemenlsllnlerlocalslSixth Amendmenllo Inlerlocal - SCRWTDB,doc
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17, 2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17, 2005, by a vote of 7-0, to approve modifications of Sixth
Amendment to Interlocal Agreement.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , by a vote.
CITY OF BOYNTON BEACH
By:
Mayor
Attest:
City Clerk
Approved as to form:
City Attorney
SIXTH AMENDMENT TO INTERLOCAL AGREEMENT
THIS SIXTH AMENDMENT TO INTERLOCAL AGREEMENT is made and
entered into this _ day of , 200_, by and between
the CITY OF BOYNTON BEACH, FLORIDA, a municipal corporation, hereinafter
referred to as "BOYNTON", and the CITY OF DELRAY BEACH, FLORIDA, a
municipal corporation, hereinafter referred to as "DELRAY"o
WITNESSETH:
WHEREAS, BOYNTON and DELRAY pursuant to Section 163.01, Florida
Statutes, have heretofore entered into that certain Interlocal Agreement dated the
26th day of December, 1974, establishing the So"uth Central Regional
Wastewater Treatment and Disposal Board (the "BOARD"), as amended by First
Amendment dated May 27, 1981, by Second Amendment dated September 15,
1983, by Third Amendment dated October 19, 1995, and by that certain Fourth
Amendment dated February 18, 2003, and the Fifth Amendment dated
September 7,2004; and,
WHEREAS, the BOARD is desirous of amending Section 3, Powers and
Procedures, Subsection (B)(14) to provide the BOARD to be a provider of
reclaimed water to the Cities of Delray Beach, Boynton Beach, other entities
within the respective Cities, as well as providing for the internal use of the
reclaimed water by the BOARD and further amending Annex I, Allocation of
Operatinq Costs, Subsection 6, Reclaimed Water, to provide that the BOARD will
be authorized to enter into independent Interlocal Agreements with the Cities of
Boynton Beach and Delray Beach, respectively, for the providing of such
wholesale reclaimed water.
NOW, THEREFORE, be it resolved as follows:
That certain Interlocal Agreement entered into on the 26th day of
December, 1974, by and between the City of Boynton Beach, Florida, and the
City of Delray Beach, Florida is amended as follows:
10 Section 30 Powers and Procedures, Subsection (B)(14), is hereby
amended in its entirety to read as follows:
"140 Enter into contracts for sale and disposal of
reclaimed water for irrigation and other beneficial
uses with the Cities of Boynton Beach and Delray
Beach and other entities within those Cities desiring
to use reclaimed water upon approval of each City for
the delivery of reclaimed water within each City at a
location determined by the BOARD".
20 Subsection 60 Reclaimed Water, of Annex I, Allocation of Operatina
Costs, of the Interlocal Agreement is hereby amended in its entirety to read as
follows:
60 Reclaimed Water:
It is agreed that the disposal of effluent in a cost-
effective and environmentally responsible manner is
appropriate and necessary for the operation of the
Regional Facility, and in that regard, the BOARD shall
be authorized to enter into contracts with the Cities of
Boynton Beach and Delray Beach, respectively, for
the delivery of up to fifty percent (50%) each of the
effluent produced and treated by the Regional Facility
to the standards required by the Florida Department
of Environmental Protection for the utilization of such
Reclaimed Water for irrigation and other beneficial
uses provided however, the Board may also enter into
contracts with third parties to use the reclaimed water
effluent if authorized by each City and in an amount
authorized by each City. The Charge to each City
shall be in accordance with a formula approved by the
Board each year. The revenues received from the
sale of such Reclaimed Water by the BOARD to the
said Cities shall be applied to the operating budget of
the BOARDo Notwithstanding any provision herein to
the contrary, the Cities of Boynton Beach and Delray
Beach shall be entitled to temporarily or permanently
assign a portion of their allocated 50% share in the
Reclaimed Water effluent to the other City, subject to
the parties entering into an Interlocal Agreement with
respect thereto and providing the BOARD with a
certified copy of the sameo
30 This Amendment shall become effective upon ratification by a
majority vote of each City Commission.
4. This Amendment shall be filed with the Clerk of the Court in the
Fifteenth Judicial Circuit in West Palm Beach, Florida.
5. The Interlocal Agreement as heretofore amended shall remain in
full force and effect, altered only to the extent of this Agreement.
RESOLVED this ~ day of November
, 200~, by a
7-0 vote,
h~ (" ~}v.'J"vJ
Chairman
The undersigned Cities of Delray Beach and Boynton Beach hereby ratify
the action taken by the South Central Regional Wastewater Treatment and
Disposal Board in accordance with the foregoing Amendment to Interlocal
Agreement
ATTEST:
CITY OF DELRA Y BEACH, FLORIDA
By:
Mayor
City Clerk
Approved as to form:
City Attorney
ATTEST:
CITY OF BOYNTON BEACH, FLORIDA
By:
Mayor
City Clerk
Approved as to form:
City Attorney
F:\docs\Reclaim\Sixth Amendment tolnterJocal v 6,doc
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM C.3
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to Citv Clerk's Office
[gJ December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17, 2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
0 January 17,2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF [gJ Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION:
Request ratification of the action of the South Central Regional
Wastewater Treatment & Disposal Board action of November 17, 2005.
EXPLANATION:
On November 17, 2005, the South Central Regional Wastewater Treatment &
Disposal Board held its Regular Quarterly Annual meeting. At that time, the
Board took action on items listed below that are now before the City Commission
for ratification. This City Commission ratification is the confirmation process for
the action taken by the S.C.R.W.T.D. Board.
a. Authorization to enter into agreement with Florida Water Environmental Association Utility
council to allow NOAA to perform dye tracer study on the Gulfstream Reef in the amount of
$189,000. Cost to be sOplit 50/50 from each City's Capital Fund.
b. Authorization to approve modification of Hazen and Sawyer task order 04-061 for reclaim
expansion in the amount of $97,760 increasing the total task order amount to $537,760 to be
split 50/50 from each City's Capital Fund.
c. Authorization to enter into contract with Interstate Engineering Corp. in the amount of
$1,489,000 to construct a 3 million gallon reuse water storage tank, associated piping and
pumps. Cost to be split 50/50 from each City's Capital Fund.
d. Authorization for Chairman to enter into contract DG061158 with South Florida Management
District for reuse project in the amount of $1,493.590.
S:\CC\WP\CCAGENOA\Agenda Request Memos\200S\Agenda Item Request -SCRWTO SO ACTION OF 11-17-0Sodot
tt
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
e. Authorization for the Chairman to accept Hazen and Sawyer's work order 06-001 to provide
consulting services in the amount of $26,908 for reclaimed water distribution system hydraulic
model.
PROGRAM IMPACT:
None
FISCAL IMPACT:
None
ALTERNATIVES:
Do not ratify their action
m.~
~~gn&ure
Department Head's Signature
City Clerk's Office
Department Name
City Attorney / Finance / Human Resources
S:\CC\WP\CCAGENOA\Agenda Request Memos\2005\Agenda Item Request -SCRWTO SO ACTION OF 11-17-05,dot
1 RESOLUTION NO. R05-1~~
2
3
4 A RESOLUTION OF THE CITY OF BOYNTON
5 BEACH, FLORIDA, RATIFYING THE ACTION
6 TAKEN BY THE SOUTH CENTRAL REGIONAL
7 WASTEWATER TREATMENT AND DISPOSAL
8 BOARD, ITEMS A - E, ON NOVEMBER 17, 2005,
9 AS SET FORTH IN EXHIBIT "A" ATTACHED
10 HERETO; AUTHORIZING AND DIRECTING
11 THE CITY MANAGER AND CITY CLERK TO
12 EXECUTE SAID AGREEMENT; AND
13 PROVIDING AN EFFECTIVE DATE.
14
15
16 WHEREAS, The South Central Regional Wastewater Treatment & Disposal Board
17 (SCRWTDB) requests ratification of the action taken by the Board at the Quarterly Meeting of
18 November 17, 2005, as set forth in the attached Exhibit "A".
19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
20 CITY OF BOYNTON BEACH, FLORIDA THAT:
21
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
22 being true and correct and are hereby made a specific part of this Resolution upon adoption.
23
Section 20
The City Commission does hereby ratify the action taken by the South
24 Central Regional Wastewater Treatment & Disposal Board on November 17, 2005, as to the
25 following:
26 a. Authorization to enter into agreement with Florida Water
27 Environmental Association Utility council to allow NOAA to perform
28 dye tracer study on the Gulfstream Reef in the amount of $189,000.000
29 Cost to be split 50/50 from each City's Capital Fund.
30 b. Authorization to approve modification of Hazen and Sawyer task order
31 04-061 for reclaim expansion in the amount of $97,760.00 increasing
32 the total task order amount to $537,760.00 to be split 50/50 from each
33 City's Capital Fund.
34 co Authorization to enter into contract with Interstate Engineering Corp.,
3 in the amount of $1,489,00.00 to construct a 3 million gallon reuse
S:\CA\RESO\SCRWTDB Annual Meeting 11-17-05 Ratification,doc
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
II
1
2
3
4
5
6
7
8
9
10
water storage tank, associated piping and pumps. Cost to be split
50/50 from each City's Capital Fund.
d. Authorization for Chairman to enter into contract DG061158 with
South Florida Management District for reuse project in the amount of
$1,493,590.00.
e. Authorization for the Chairman to accept Hazen and Sawyer's work
order 06-001 to provide consulting services in the amount of
$26,908.00 for reclaimed water distribution system hydraulic model.
Section 3.
This Resolution shall take effect immediately upon passageo
11
PASSED AND ADOPTED this _ day of December, 2005.
CITY OF BOYNTON BEACH,
FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
ATTEST:
City Clerk
S:\CA\RESO\SCRWTDB Annual Meeting 11.17-05 Ratification,doc
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17, 2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17,2005, by a vote of 7-0, to enter into agreement with Florida Water
Environmental Association Utility council to allow NOAA to perform dye tracer
study on the Gulfstream Reef in the amount of $189,000.00. Cost to be split 50/50
from each City's Capital Fund.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , by a vote.
CITY OF BOYNTON BEACH
By:
Mayor
Attest:
City Clerk
Approved as to form:
City Attorney
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17, 2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17, 2005, by a vote of 7-0, to authorize modification of Hazen and
Sawyer task order 04-061 for reclaim expansion in the amount of $97, 760
increasing the total task order amount to $537,760 to be split 50/50 from each
City's capital fund.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independentlyo
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , by a vote.
CITY OF BOYNTON BEACH
By:
Mayor
Attest:
City Clerk
Approved as to form:
City Attorney
AGENDA G 6
:. "_"'t;' l?
C:;;~! 11
,,-'
SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
CONSULTING SERVICES WORK ORDER 04-001 AMENDMENT NO.1
DATE:
WORK ORDER NO. 04-001 AMENDMENT NO.1 FOR CONSULTING SERVICES: Additional
engineering, permitting, and bidding services for improvements to reclaimed water system.
BACKGROUND
, .
Hazen and Sawyer (Le., CONSULTANT) is providing the design of abulksodiumhypochlorite
disinfection' system to replace the gas chlorine system currently'used at theVVWTF as part of
SCRVVT&DB 6-MGD Reuse Expansion Project which is currently underway,
Due to the recent significant price increases associated withbUlksbdiurn,hypochlorite, facility staff
requested an investigation into an on-site sodium hypochlorite generatiGllT(on,-site) system in lieu of
a bulk sodium hypochlorite (bulk) system. AdditionallYifacilitystaff requested a presen't
worth/payback analysis be performed for an on-site generatibnsystemand a bulk system to assist in
determining what type of system to incorporate into the reuse'e~pansion design. After reviewing the
present worth analysis, facility staff directed CON.$ULT,4NT to design an on-site sodium
hypochlorite generation (OSG) system for inclUsion in,the reuse expansion project.
Services provided under Work Order No. 04-001 wereibased on the development and preparation
of a single bid package for the entire::proposedreclaimed water system expansion project. To
provide new customers within the City of Delray Beclch reuse water by their anticipated target date,
the design portion of the current'reclaimed water system expansion that extends the distribution
pipeline to the south,for conn~C1tipr1(t~".oelray's pipeline project was designed separately from the
rest of the project af)'tthis bid pacKa~>EilJV:as,submitted for a cost proposal from Chaz Equipment Co.
(Chaz), the CjtyoH;)elrClrBeach's:,(J~f)~ractor awarded the City's Area 1 Reclaimed Water System
project. The 30"ingti;:di~tribl.ltjon line which serves off-site customers located within the City of Delray
Beach was completed, tested and placed into' operation under the supervision of Hazen and
Sawyer.
In addition to the distribution line extension, facility staff requested that a three million gallon
reclaimedstora,ge tank, two distribution pumps and modifications of the Retum Activated Sludge
pipeline bedes,ignecLand bid separately from the rest of the reclaimed water system expansion to
minimize the'impacts'of additional reclaimed water demands by the City of Delray Beach over the
next year. 'Athird bid package was prepared for a reuse filter supply piping project that was
advertised and bid in July 2005. H&S provided design and bidding services to prepare this separate
bid packageo
SCOPE OF SERVICES
The Scope of Work described herein is to provide additional design, permitting, and bidding services
for the expansion of the reclaimed water facility. Specific project elements include:
Boca:SCRWTDBProspC014:10_05-05
Page 1 of 8
10 Replacement of the existing gaseous chlorine system with an onsite generation of
sodium hypochlorite (NaOCI) system for use throughout the WWTF, including reuse
disinfection.
20 Additional design, bid and construction managementforthe bid package of a 3D-inch
distribution line extension to serve as the reclaimed water distribution for the City of
Delray Beach including all structural, electrical and instrumentation work.
30 Additional services design and bidding services for a bid package that includes a
three million gallon reclaimed water storage tank, two distribution pumps and
variable frequency drives.
40 Additional design and bidding services for the bid package'thi3tincludes the 36-inch
Filter Influent Supply Pipelineo
50 Additional design services associated with the modification of PlantA and B Aeration
Tank Retum Activated Sludge piping.
TASK 1 - DESIGN
The CONSULTANT and SCRWT&DBshall confirm7develop,criteriaforthe following design aspect
of the project prior to commencing with final design:
10 Design of ~n onsite sodiumhypochlor:ite generation system, metering pumps and
piping distribution systerrl,required to'cpflvert from a chlorine gas system to a sodium
hypochlorite system.
20 Design of a separ4~e bid package for the 3D-inch distribution line to serve as
reclaimed wat~r~@ist~lbution to serve off-site customers located within the City of
Delr~MBeach .'
.' ..,,".':'.;.......:.,. -,0".:.'::',::"",:, _"" ',.
',:,'. ,',c_,,-"':-, ..:>::.-'....: .,.....-..-.:,....:-.;.c
../:- _'C' -'....,.::......_. c, C'::_ :.~" ',".::....:..,. ',':'.'._.";".:.
3. De$H;JfI'0~:E1{separate3tJldpackage for the RAS pipeline modification to allow flexibility
in aeration<tamk process control. The bid package also includes a three million
gaIIQrlstora.g~stank and distribution pumps with variable frequency drives.
"..,..'.....:::'.,.:>:.
4. Design ofa,;separate bid package for the 36-inch pipeline to deliver secondary
effluent from Plant "A" to existing filters (Filter Influent Supply Pipeline)o
CONSULTANTsnaJlwork in close cooperation with SCRWT&DB staff and shall conduct design
review meetingswith staff during the preliminary design period.
Upon completion of the preliminary design review, CONSULTANT shall proceed with the
preparation of the final design contract documents for the construction of the proposed
improvements and appurtenances.
CONSULTANT shall prepare contract documents for three additional bid packages as summarized
below:
E?oca: SCRWTDBProspC014:1 0.05-05
Page 2 of 8
1, Distribution Line Extension
20 Filter Influent Supply Pipeline
3, Three million gallon Storage Tank, Distribution Pumps and RAS Pipe Modifications
Contract Documents shall include the following: invitations to bid, information to bidders, bid forms,
contract agreement forms, general conditions, special conditions, and technical specificationso The
technical specifications shall be prepared in accordance with the division format ofthe Construction
Specifications Institute.
CONSULTANT shall provide a detailed final cost opinion based uponthecompleted final design
drawings and contract documents as approved by the SCRWT&DB,The cost.opinion shall reflect
changes in general scope, extent or character of design requirementsiticorporated during the
various design review stageso
TASK 2 - PERMITTING AND BIDDING SERVICES
CONSULTANT shall provide technical criteria, written descriptions,arrd:design data in completing
applications for additional permits with or obtaining approvClIs~,such governmental authorities as have
jurisdiction to approve the design of the project. CONSUET~'*3msJqall prepare and submit, on behalf of
the SCRWT&DB, construction permit applications;and;-alli've:quii:eldsupport documentation to the
appropriate regulatory agencyo CONSULTANT shall assist1ttjl~'{S~IRWT&DB in consultations with the
appropriate authority, including the attendance at:onereview:meetingo
CONSULTANT will provide bidding servicesforthefollowing additional bid packages prepared as
part of the reclaimed water system expansion:
10 Distribution Line Exter:lsion
2. FilterJnfluenrSLJPI1>I~'Alpeline
3. Thres'rriiUiqlJgallon'Storage Tank, Distribution Pumps and RAS Pipe Modifications
--
CONSULTANT will furriisg<pidi;jiIl9 services as described below:
10 CONSUL T;4~FT-Will issue copies of the bidding documents and maintain records of
all plan holders. CONSULTANT will furnish Contract Documents to a maximum of
three plan rooms, as designated by SCRWT&DB.
2. CONSULTANT will respond to bidders' inquires and prepare addenda necessary to
clarify the bidding documents and distribute to all plan holders of record.
3. CONSULTANT will attend one pre-bid conferenceo This Task also includes
conducting a single visit to the site of the work with prospective bidders.
4. CONSULTANT will attend one bid opening and prepare bid tabulation for all bids
received.
Boca:SCRWTDBProspC014:10.05-05
Page 3 of 8
50 CONSULTANT will attend meeting(s) with SCRWT&DB to review the acceptability of
subcontractors, suppliers, equipment and other information submitted by the
apparent low bidder. CONSULTANT will also consult with SCRWT&DB concerning
the acceptability of substitute materials and equipment proposed by the apparent low
bidder.
60 CONSULTANT will review the submittals of the apparent low bidderso
CONSUL TANTwill evaluate and provide written recommendations to SCRWT&DB
for award of a construction contract.
TASK 3. RESIDENT PROJECT REPRESENTATION
The CONSULTANT shall provide a Resident Project Representative(RPR),ofFa~part~timebasis for
the duration of the construction project of the 3D-inch distributionpipeline':tot:th~"9ity:0fDeJray to
observe construction and monitor work as needed. .
The RPR shall perform the following tasks:
10 Serve as a part-time constructiollliaison with the Conti'apton(Le., when requested by
SCRWT&DB's staff) working principally,th,rough Contractor's superintendent and
assisting him in understanding the inter;Jfiqf0'theconstruction contract documents.
2. Assist in obtaining from SCRWT&DB additibfral;.aetails orinformationwhen required
at the job site. '
3. Conduct on-site observatiens ofthe,eV\(p"rKtin progress to assist in determining if the
work is proceeding in accordance wit/;);:the construction contract documents and that
completed work will co'nform with the construction contract documentso Reportto
Contractor when~v~r'HPR believes that any work is unsatisfactory, faulty, or
defective or does' ' tf(IDnform to the construction contract documents, or does not
meetj,~~ reqlJir'1\>..:f:Clnyinspections, tests or approval required to be made, or
hae;:,be~l1damage~t.l1)ti()l"!to final payment; and advise CONSULTANT, Contractor,
ana~~~~~~&DB WhEi'R~RPR believes work should be corrected or rejected. Advise
Contha,~t~Fii')'rnediat~ly of the commencement of any work requiring a shop drawing
orsam~J~~~J;i:9:rT'Iission if the submission has not been accepted. Visually inspect and
review suJ~~lij.iIiW and method of storage of materials, equipment and supplies
delivered tGhconstruction siteo
4.FReceiver:and review measurements and notations on the plans from the Contractor
aSf&ftHred to show field changes in construction and "as-builf' conditions and
supplement with information from on-site observations.
5. Before issuance of a determination of substantial completion, prepare a list of
observed items requiring completion or correction. Participate in substantial and
final inspections.
6. Coordinate with SCRWT&DB and Contractor necessary shutdowns and interruptions
of facilities if neededo
Boca:SCRWTDBProspC014:10-05-05
Page 4 of 8
7. Resident project representatives:
a) Shall not undertake any of the responsibilities of the Contractor or
subcontractorso
b) Shall not advise on or issue directions relative to any aspect of the means,
method, techniques, sequences, or procedures of construction unless such
is specifically called for in the construction contract documentso
c) Shall not advise on or issue directions as to safety precautions and programs
in connection with the work.
d) Shall not approve interruptions or modifications of S'GRMVT&OB facilitieso
e) Shall not attest to the acceptability of work compietedJ:>,y.theqontractorwhen
not present at the project construction site.
ASSUMPTIONS
The Scope of Work described herein is based upon the following:
10 SCRWT&OBshall provide copies 9f'~"';;aMc3iJablee){isting as-built construction
drawings for those facilities involved in.trne't'iA(plik'described herein to employ a,s a
design drawing base for the proposed wQrk:""~~'Cl1:.)gnizjng that the SCRWT &DB can
not guarantee the accuracy oftme..elrawings ,fer'subsequent reuse, CONSULTANT
shall verify critical dime'nsiops,:eqliiPmemand piping orientation, spare electrical and
control conduit availa~i~jtYthrotJ~Pi{)c'freld observation and measurement.
CONSULTANT shall aejjfu.5tbase dra\N;il7l~s as necessary to reflect the actual as-built
dimensions of critical elements.
2. SCRWT&OB~:"'.v,'\lide excavation equipment and labor upon request of the
CO , L T AN91-~e'i'ex~.vCl~underground piping, valves, conduit'and appurtenance
for'; ".E!rificatio~;ar;rt;btneasurement of buried items.
. ,.~!t;:\<,.;".;".<. .
3. sCIi!~tr. @\Iall Pi'Ytor the FDEP penni! and bUilding penn" application and filing
fees ass ,,:&t!lt.fot this project.
'.-'.,....,,:..:::.':.-'.-..,.-...>
"'\,'/,)';::-',,~;\-:.
""-""_"'::-"-"1
40 PLC programming and system integration of the new facilities into the proposed
Intellution-operating system software is not included in this Work Order Amendment.
At the request of SCRWT&OB, programming and system integration may be
inelbi(;i:ed as additional services provided under an additional Amendment to this
VXlor'k Order.
5. Construction phase engineering services for projects other than that identified under
Task 3 herein are not included in this Work Order Amendment. Engineering
services during construction may be included as additional services provided as an
additional Amendment to this Work Order.
60 SCAOAlHMI development and startup services associated with the reuse expansion
as well as HMI application installation and conversion services (Wonderware Factory
Boca:SCRWTDBProspC014:10_05_05
Page 5 of 8
Suite 7.1 to G.E. Fanuc iFIX 3.5) is not included in this Work Order Amendment.
These services may be included as additional services provided under an additional
Amendment to Work Order 04-001.
Boca:SCRWTDBProspC014:10_05_05
Page 6 of 8
COMPENSATION
Proposed labor costs and associated expenses for engineering services included in Work Order
04-001 Amendment NO.1 are detailed in Attachment A.
Task 1 - Final Design
Task 2 - Permitting and Bidding
Task 3 - Construction Management
Subtotal
Expenses
TOTAL
$
$
$
$
$
$
67,880.00
21,620.00
7,560.00
97,070.00
70.0.00
97,700.00.
Boca:SCRWTDBProsPC014:10_05_05
Page 7 of 8
The CONSULTANT may not commence work on any Work Orders approved by the SCRWT&DB
without a further written notice to proceed.
Approved by: x~ (, ~f'J>---'
SCRWT&DS: CONSULTANT:
Da~: Mike Ferguson
Date:
Attest ~
Gary W. Bors,R.E,Vice President
AlbertMuniz, P.E.,\.IicePresident
Reviewed by:
Boca:SCRWTDBProspC014:10-05_05
Page 8 of 8
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RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17, 2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17, 2005, by a vote of 7-0, to enter into contract with Interstate
Engineering Corp. in the amount of $1,489,000.00 to construct a 3 million gallon
reuse water storage tank, associated piping and pumps. Cost to be split 50/50
from each city's capital fund.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , by a vote.
CITY OF BOYNTON BEACH
By:
Mayor
Attest:
City Clerk
Approved as to form:
City Attorney
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17, 2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17, 2005, by a vote of 7-0, to Authorize Chairman to enter into contract
DG061158 with South Florida Management District for reuse project in the
amount of $1,493.590.00.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , by a vote.
CITY OF BOYNTON BEACH
By:
Mayor
Attest:
City Clerk
Approved as to form:
City Attorney
3301 Gun Club Road, West Palm Beach, Florida 33406 . (561) 686-8800 . FL WATS 1-800-432-2045 . TDD (561) 697-2574
Mailing Address: P.O. Box 24680, West Palm Beach, FL 33416-4680 . www.sfwmd.gov
SOUTH FWRIDA WATER MANAGEMENT DISTRICT
Exhibit G.1 O.
October 13, 2005
Mr. Robert J. Hagel, P.E.
South Central Regional Wastewater Treatment
And Disposal Board
1801 North Congress Avenue
Delray Beach, FL 33445
OCT 1 7 2005
Dear Mr. Hagel:
Subject: Contract # DG061158
100% REUSE PROJECT
Enclosed are two (2) copies of the subject document. Please have them signed by an
individual with signature authority on behalf of your organization, and include
documentation to demonstrate official delegation of signature authority up to the
contract monetary limits.
Paragraphs 4.3, 4.4, 4.5, 8.9 and 8.10 have been added to the contract since the
request for projects was sent out. The date in paragraphs 4.1, 8.8 and 8.11 has been
changed from July 1 , 2006 to August 1, 2006. Please return both copies to my attention
as soon as possible, but no later than November 30, 2005. Since the contract
terminates on September 30,2006, the executed documents need to be returned to my
attention as soon as possible. If the contracts cannot be executed and returned by
November 30, 2005, please notify me promptly via email or fax. A fully signed
document will be returned to you upon execution by the South Florida Water
Management District (District). Note that this document is not binding on the parties
until it is approved by the appropriate level of authority within the District and executed
by both parties.
Your cooperation and timely response will be greatly appreciated. Should there be any
questions, or if you require any additional information, please contact me.
i~ely,
ernadette Harrison
Contract Specialist
Procurement Department
bharriso@sfwmd.gov
(561) 682-6378
(561) 682-5587 (fax)
BH/sm
Enclosures
c: Jian Cai, MSC 4360
GOVERNING BOARD
EXECUTIVE OFFICE
Kevin McCarty, Chair
Irela M. Bague, Vice-ClJair
Pamela Brooks-Thomas
Alice J. Carlson
Michael Collins
Nicolas J, Gutierrez, Jr., Esq.
Lennart E. Lindahl, P,E.
Harkley R Thornton
Malcolm S. Wade, JI'.
Carol Ann Wehle, Executive Director
,;.:cElt "-tit'.
,~~., ,\_,,1:;~\
[f/ '~,\
i'~;:;...~4~~)
ORIGINAL
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
2005 - 2006 ALTERNATIVE WATER SUPPLY
FUNDING PROGRAM
Recipient:
South Central Regional Wastewater Treatment &
Disposal Board
Recipient's Project Manager:
Robert J. Hagel, P.E.
Address:
1801 North Congress Avenue
Delray Beach, FL 333445
Telephone No: (561) 272-7061
Fax No:
(561) 265-2357
SFWMD Project Manager:
Jian Cai
Telephone No.: (561) 682-6690
Fax No.:
(561) 681-6264
Contract Specialist:
Bernadette Harrison
Telephone No.: (561) 682-6378'
Fax No.:
(561) 682-5587
Address:
P.O. Box 24680
3301 Gun Club Road
West Palm Beach, FL 33416-4680
Insurance: NotA licable
Federal Employer Identification Number:
59-1678149
Project Title: South Central Regional Wastewater Treatment & Disposal Board - AWS FY2006
Descri tion: 100% Reuse Project
Agreement No. DG061158, Page 1 of9
This Agreement is entered into between "the Parties," the South Florida Water Management
District, the "District", and the undersigned party, hereinafter referred to as the "Recipient."
The Recipient warrants and represents that it has no obligation or indebtedness that would
impair its ability to fulfill the terms and conditions of this Agreement, and shall abide by all
legal, financial and reporting requirements, such as matching funds and final reports for all
funding received by the Recipient from the District.
ARTICLE 1 - PROJECT
1.1 The Recipient shall, to the satisfaction of the District, fully and timely construct and
perform all work items described in the "Statement of Work," attached hereto as Exhibit
"A", hereinafter referred to as the "Project", and made a part of this Agreement.
1.2 As part of the deliverables to be provided by the Recipient under this Agreement, the
Recipient shall substantiate, in whatever form reasonably requested by the District, any
supporting documentation utilized as a basis for payment by the District. This paragraph
shall survive the expiration or termination of this Agreement.
1.3 Attached to this Agreement are the following exhibits which are incorporated herein:
Exhibit A
Exhibit B
Exhibit C
Statement of Work
Schedule of Deliver abies
Reporting Form
ARTICLE 2 - TERM OF THE AGREEMENT
2.1 The period of performance of this Agreement shall commence on the last date of execution
of this. Agreement, and shall terminate on the date noted on the first page of this
Agreement.
2.2 The Parties agree that time is of the essence in the performance of each and every
obligation under this Agreement.
ARTICLE 3 - COMPENSATION / CONSIDERATION
3.1 As consideration for the Proj ect required by this Agreement, the District shall pay the
Recipient the funding amount as specified on page one of this Agreement. Such amount
is not to exceed the specified amount and therefore, no additional consideration shall be
authorized. The Recipient shall provide at least sixty percent (60%) of the Project's
construction cost, unless a different amount is authorized pursuant to s. 373.1961(3)(e),
Florida Statutes.
3.2 The Recipient assumes sole responsibility for all work which is performed pursuant to
Exhibit "A". By providing funding hereunder, the District does not make any warranty,
guaranty or any representation whatsoever regarding any of the work performed hereunder,
Agreement No. DG061158, Page 2 of 9
including but not limited to, the adequacy or sufficiency of all or any part of work
described in Exhibit "A".
3.3 The Recipient hereby agrees not to use District funding for any work associated with the
research, design and permitting aspects of the project. District funds shall only be used for
the construction activities described in Exhibit "A".
ARTICLE 4 - FUNDING PAYMENTS AND REPORTING
4.1 The District shall make payment to the Recipient upon completion and acceptance of the
final deliverable(s) as described in the "Schedule of Deliverables", attached hereto as
Exhibit "B". On or before August 1, 2006, the Recipient shall provide a completed
Reporting Form, attached hereto as Exhibit "C". Concurrent with delivery of the final
deliverable, the Recipient shall provide certification that all construction has been
completed in accordance with Exhibit "A" of this Agreement.
4.2 The Recipient's invoice shall reference the District's Agreement Number and shall be sent
to the Contract Specialist at the address stated on the first page of this Agreement. The
Recipient shall not submit an invoice to any other address at the District.
4.3. Upon completion of the project, any data that was generated during the performance of the
project shall be submitted to the District upon request.
New Well Construction Projects: For projects involving construction of new wells, the
Recipient shall:
1. Submit design of well construction and testing programs to the District for review and
comment prior to implementation. The Recipient shall integrate the District's
comments into the final testing plan where feasible.
2. Submit all pertinent well information collected during well construction and testing
(i.e., depths, cuttings descriptions, geophysical logs, aquifer test data, etc.), as available.
Submissions shall be provided electronically as specified by the District.
The data will be archived in the District's permanent database and available to the public.
Please contact Anthony Larenas at (561) 682-2643, alarenas@sfwmd.gov or Emily
Richardson (561) 682-6824, for instructions on submitting data.
4.4 The Recipient shall provide to the District regular project update/status reports by
December 1,2005; February 1,2006; April 1, 2006 and June 1,2006. Reports will provide
detail on progress of the project and outline any potential issues affecting project
completion or overall schedule. Status reports may be submitted in any form agreed to by
District project manager and the Recipient, and may include emails, memos, and letters.
4.5 In accordance with Section 373.0361 (7) (b) of the Florida Statutes, the Recipient shall
provide an annual status update to the District detailing the progress of the project.
Agreement No. OG061158, Page 3 of9
ARTICLE 5 - CONTRACT MANAGEMENT
5.1 The Parties shall direct all matters arising in connection with the performance of this
Agreement to the attention of the Project Manager for attempted resolution or action. The
Project Manager shall be responsible for overall coordination and oversight relating to the
performance of this Agreement.
5.2 All notices, demands or other communications regarding this Agreement, other than those
set forth in paragraph 4.2 above, shall be in writing and forwarded to the attention of both
the Project Manager and the Contract Specialist noted on the first page of this Agreement
by certified mail, return receipt requested.
5.3 Should either Party change its address, written notice of such new address shall promptly
be sent to the other Party.
5.4 All correspondence to the District under this Agreement shall reference the District's
Agreement Number.
ARTICLE 6 - TERMINATION / REMEDIES
6.1 It is the policy of the District to encourage good business practices by requiring recipients
to materially perform in accordance with the terms and conditions of the Agreement. ill
accordance with Chapter 40E- 7, Part II of the Florida Administrative Code, "Material
Breach" is defined as any substantial, unexcused non-performance by failing to perform an
act that is an important part of the transaction or performing an act inconsistent with the
terms and conditions of the Agreement.
If the Recipient materially fails to fulfill its obligations under this Agreement, the District
will provide written notice ofthe deficiency by forwarding a Cure Notice citing the specific
nature of the material breach. The Recipient shall have thirty (30) days to cure the breach.
If the Recipient fails to cure the breach within the thirty (30) day period, the District shall
issue a Termination for Default Notice. Once the District has notified the Recipient that it
has materially breached its contract with the District, by sending a Termination for Default
Notice, the District's Governing Board shall determine whether the Recipient should be
suspended from doing future work with the District, and if so, for what period oftime. The
District's Governing Board will consider the factors detailed in Chapter 40E-7, Part II of
the Florida Administrative Code in making a determination as to whether a Recipient
should be suspended, and if so, for what period of time. Should the District terminate for
default in accordance with this provision, the District shall be entitled to recover
procurement costs in addition to all other remedies under law and/or equity.
6.2 The District may terminate this Agreement at any time for convenience upon thirty (30)
calendar days prior written notice to the Recipient. The performance of work under this
Agreement may be terminated by the District in accordance with this clause in whole, or
from time to time in part, whenever the District shall determine that such termination is in
Agreement No. DG061158, Page 4 of9
the best interest of the District. Any such termination shall be effected by delivery of a
Notice of Termination to the Recipient, specifying the extent to which performance of
work under the Agreement is terminated, and the date upon which such termination
becomes effective. In the event of termination, the District shall compensate the Recipient
for all authorized and accepted work performed through the termination date. The District
shall be relieved of any and all future obligations hereunder, including but not limited to,
lost profits and consequential damages under this Agreement. The District may withhold
all payments to the Recipient for such work until such time as the District determines the
exact amount due to the Recipient.
6.3 In the event a dispute arises, which the Project Managers cannot resolve between
themselves, the Parties shall have the option to submit to non-binding mediation, The
mediator or mediators shall be impartial, shall be selected by the Parties, and the cost of the
mediation shall be borne equally by the Parties. The mediation process shall be confidential
to the extent permitted by law.
6.4 Notwithstanding anything in this Agreement to the contrary, the District reserves the right
to terminate this Agreement immediately without notice in the event any of the
representations contained in the Project Proposal are found to be false or if the Recipient
fails to complete the construction and performance of all work items described in Exhibit
A, Statement of Work.
ARTICLE 7 - RECORDS RETENTION
7.1 The Recipient shall maintain records and the District shall have inspection and audit rights
as follows:
(a) Maintenance of Records. The Recipient shall maintain all financial and non-financial
records and reports directly or indirectly related to the negotiation or performance of
this Agreement, including supporting documentation for any service rates, expenses,
research or reports. Such records shall be maintained and made available for
inspection for a period of five (5) years from completing performance and receiving
final payment under this Agreement.
(b) Examination of Records. The District or its designated agent shall have the right to
examine in accordance with generally accepted governmental auditing standards all
records directly or indirectly related to this Agreement. Such examination may be
made only within five (5) years from the date of final payment under this Agreement
and upon reasonable notice, time and place.
( c) Extended Availability of Records for Legal Disputes. In the event the District should
become involved in a legal dispute with a third party arising from performance under
this Agreement, the Recipient shall extend the period of maintenance for all records
relating to this Agreement until the final disposition of the legal dispute, and all such
records shall be made readily available to the District.
(d) Periodic Audits. The District shall perform audits periodically to ensure funding
objectives are being met.
Agreement No. DG061158, Page 5 of9
ARTICLE 8 - STANDARDS OF COMPLIANCE
8.1 The Recipient, its employees, subcontractors or assigns, shall comply with all applicable
federal, state and local laws and regulations relating to the performance of this Agreement.
The District undertakes no duty to ensure such compliance, but will attempt to advise the
Recipient, upon request, as to any such laws of which it has present knowledge.
8.2 The laws of the State of Florida shall govern all aspects of this Agreement. In the event it
is necessary for either party to initiate legal action regarding this Agreement, venue shall
be in the Fifteenth Judicial Circuit for claims under state law and in the Southern District of
Florida for any claims, which are justifiable in federal court.
8.3 The Recipient shall allow public access to all Project documents and materials in
accordance with the provisions of Chapter 119 of the Florida Statutes. Should the
Recipient assert any exemptions to the requirements of Chapter 119 and related Statutes,
the burden of establishing such exemption, by way of injunctive or other relief as provided
by law, shall be upon the Recipient.
8.4 Pursuant to Section 216.347 of the Florida Statutes, the Recipient is prohibited from the
expenditure of any funds under this Agreement to lobby the Legislature, the judicial
branch or another state agency.
8.5. The Recipient has obtained, at its sole expense, all necessary licenses, authorizations and
permits from the appropriate private party or federal, state, municipal or local agency, and
other governmental approvals, prior to commencing performance of this Agreement. The
Recipient agrees to comply with the terms and conditions of all permits.
8.6 The Recipient hereby assures that no person shall be excluded on the grounds of race,
color, creed, national origin, handicap, age or sex, from participation in, denied the benefits
of, or is otherwise subjected to discrimination in any activity under this Agreement. The
Recipient shall take all measures necessary to effectuate these assurances.
8.7 Pursuant to Section 287.133 of the Florida Statutes, a person or affiliate who has been
placed on the convicted vendor list may not submit a bid, proposal, or reply to a request to
provide any goods or services related to the construction of the Project contemplated
herein. Recipient also assures that it is not on the District's Suspension of Contractors
List. Recipient agrees to include a provision to this effect in all requests for proposals and
subcontracts related to construction of this project.
8.8 A Recipient who operates a public water supply utility shall, by June 1, 2006 adopt a rate
structure that will promote the conservation of water and promote the use of water from
alternative water supplies and shall provide the District with a copy of such adopted rate
structure on or before August 1, 2006.
8.9 Recipient of funds for a reuse project shall provide a status report by August 1, 2006
addressing the following issues: (1) accounting of reclaimed water usage and method used
Agreement No. DG061158, Page 60f9
(meters, etc.); (2) all rates and charges for reclaimed water; (3) the status of implementing
public education programs to inform the public about water issues, water conservation and
the importance and proper use of reclaimed water; and (4) providing the District with the
location of each reuse facility owned by the Recipient.
8.10 This paragraph shall remain in full force and effect for twenty (20) years from the date of
contract execution. After construction is completed on the project, the Recipient shall
continuously operate the project as described in the project proposal and consistent with the
applicable water use permit(s). In the event the project is not operated in accordance with
these requirements, the District may cease funding for this project and any future projects
proposed by the Recipient. All other provisions of this contract shall terminate on
September 30, 2006.
8.11 Recipient shall implement a public education program to inform the public about the
environmental and other public benefits of the Alternative Water Supply project, and shall
provide the District with a copy of such public education program on or before August 1,
2006.
ARTICLE 9 - INDEMNIFICATION AND INSURANCE
9.1 For value received, which is hereby acknowledged, the Recipient shall defend, indemnify,
save, and hold the District, its officers, directors, board members, agents, assigns, and
employees hannless from liabilities, damages, losses, and costs, including but not limited
to reasonable attorney's fees, to the extent caused by the negligence, recklessness or
intentionally wrongful conduct of the Recipient and other persons employed or utilized by
the R.ecipient in the performance of the Agreement. The District shall have the right to
approve counsel selected by the Recipient to defend the District in the event the District is
named in any legal action.
The Recipient further acknowledges that it is solely responsible for ensuring its
compliance and the compliance of its subcontractors, suppliers, agents, assigns, invitees
and employees with the terms of this Agreement. This paragraph shall survive the
expiration or termination of this Agreement.
ARTICLE 10 - RELATIONSHIP BETWEEN THE PARTIES
10.1 The Recipient shall be considered an independent contractor and neither party shall be
considered an employee or agent of the other party. Nothing in this Agreement shall be
interpreted to establish any relationship other than that of an independent contractor
between the parties and their respective employees, agents, subcontractors, or assigns
during or after the performance of this Agreement. Both parties are free to enter into
contracts with other parties for similar services.
10.2 The Recipient shall not assign, delegate or otherwise transfer its rights and obligations as
set forth in this Agreement without the prior written consent of the District. Any attempted
assignment in violation of this provision shall be null and void.
Agreement No. 08061158, Page 7 of9
10.3 It is the intent and understanding of the Parties that this Agreement is solely for the benefit
of the Recipient and the District. No person or entity other than the Recipient or the
District shall have any rights or privileges under this Agreement in any capacity
whatsoever, either as third party beneficiary or otherwise.
ARTICLE 11 - GENERAL PROVISIONS
11.1 Notwithstanding any provisions of this Agreement to the contrary, the Parties shall not be
held liable for any failure or delay in the performance of this Agreement that arises from
fires, floods, strikes, embargoes, acts of the public enemy, unusually severe weather,
outbreak of war, restraint of government, riots, civil commotion, force majeure, act of God
or for any other cause of the same character, which is unavoidable through the exercise of
due care and beyond the control of the Parties. Failure to perform shall be excused during
the continuance of such circumstances, but this Agreement shall otherwise remain in
effect. This provision shall not apply if the Statement of Work, Exhibit "A" of this
Agreement specifies that performance by the Recipient is specifically required during the
occurrence of any of the events herein'mentioned.
11.2 Any inconsistency in this Agreement shall be resolved by giving precedence in the
following order:
(a) Terms and Conditions outlined in Articles 1-11
(b) Exhibit "A" Statement of Work
(c) All other exhibits, attachments and documents specifically incorporated herein by
reference
11.3 Failures or waivers to insist on strict performance of any covenant, condition, or provision
of this Agreement by the Parties, their successors and assigns shall not be deemed a waiver
of any of its rights or remedies, nor shall it relieve the other Party from performing any
subsequent obligations strictly in accordance with the terms of this Agreement. No waiver
shall be effective unless in writing and signed by the Party against whom enforcement is
sought. Such waiver shall be limited to provisions of this Agreement specifically referred
to therein and shall not be deemed a waiver of any other provision. No waiver shall
constitute a continuing waiver unless the writing states otherwise.
11.4 Should any term or provision of this Agreement be held, to any extent, invalid or
unenforceable, as against any person, entity or circumstance during the term hereof, by
force of any statute, law or ruling of any forum of competent jurisdiction, such invalidity
shall not affect any other term or provision of this Agreement, to the extent the Agreement
shall remain operable, enforceable and in full force and effect to the extent permitted by
law.
11.5 This Agreement may be amended only with the written approval of the Parties.
11.6 This Agreement states that all publicity/public awareness media will be jointly planned by
the Recipient and the District and any and all materials, events, or endorsements arising
out of this award will require prior District approval.
Agreement No. DG061158, Page 8 of9
11.7 This Agreement states the entire understanding and Agreement between the Parties and
supersedes any and all written or oral representations, statements, negotiations or
Agreements previously existing between the Parties with respect to the subject matter of
this Agreement. The Recipient recognizes that any representations, statements or
negotiations made by District staff do not suffice to legally bind the District in a
contractual relationship unless they have been reduced to writing and signed by an
authorized District representative. This Agreement shall insure to the benefit of and shall
be binding upon the parties, their respective assigns, and successors in interest.
11.8 This Agreement is subject to and governed by the provisions applicable to it contained in
sections and 373.0831 and 373.1961, Florida Statutes (2004), as amended by Chapter No.
2005-291 (SB 444, Laws of Florida).
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute
this Agreement on the date written below.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT,
BY ITS GOVERNING BOARD
By:
Frank Hayden, Procurement Director
Date:
(Project shall start upon execution date of this Agreement.)
SA' Procurement Approved:
/ . / ,
BY~,(,~>l. >{-It.di'.a ~.[,;,.!. .;t.t-r-
I .
t'
Date: /tViv /~{'
/ I
SFWMD Office of Counsel Approved:
By:
Date:
Recipient's Legal Name: Sou th Cen t ral Re giona 1 Was t ewa t e r
~ea tmen t & d;i spo s a 1 Boa rd
1/1" c C /.
By Authorized Official: Y/ V~ . '-f(A. t~c,->-
II
Title: Chai rman
Date: November ]7, 2005
Agreement No. DG061158, Page 9 of9
EXHIBIT "A"
STATEMENT OF WORK
Cities of Boynton Beach and Delray Beach
100% Reuse Project
Brief Proiect Description: The Cities of Boynton Beach and Delray Beach are
seeking to build additional wastewater treatment infrastructure to allow for
complete reuse of their wastewater effluent, and reduce or eliminate their need to
discharge to the Atlantic Ocean.
Wastewater treatment and disposal for the Cities of Boynton Beach and Delray
Beach is handled through a regional municipal wastewater treatment authority
named South Central Regional Wastewater Treatment & Disposal Board
(SCRWT&DB). The SCRWT&DB lies within the Lower East Coast area of the
South Florida Water Management District's (SFWMD) boundary.
SCRWT&DB has a combined service population of approximately 125,000
residents. SCRWT&DB currently operates a 24-mgd regional wastewater
treatment plant (WWTP). The facility was built in 1979, and treats all of the
wastewater produced by both Cities with disposal of the treated wastewater
effluent via a 3~-inch outfall to the Atlantic Ocean. In 1998, the SCRWT&DB
added 10-mgd of effluent reclaim water quality capability to the WWTP. Today,
that 10 mgd reuse stream is completely utilized for irrigation purposes.
Under this Project, SCRWT&DB will be enhancing the WWTP process to
produce 100% reclaimed water. SCRWT&DB's goal is to have 100% of the
reclaimed water available for reuse, thus minimizing use of potable and fresh
water resources for irrigation, and reducing or eliminating discharge of
secondarily treated wastewater to the Atlantic Ocean.
Exhibit "A" to Agreement No. DG061158, Page 1 of 1
EXHIBIT "B"
SCHEDULE OF DELIVERABLES
Total payment by the District to South Central Regional Wastewater Treatment & Disposal Board shall not
exceed the amount of $1,493,590.00. Payment shall be made following receipt and acceptance by the District
of project deliverables in accordance with the schedule set forth below. The Recipient hereby agrees to provide
the District all deliverables, data and information described in the Statement of Work.
Invoices for completed deliverables shall be submitted to the District for payment by April 1, 2006 and/or
August 1, 2006. However, the Recipient is encouraged to arrange for deliverable inspection and invoice as
soon as a deliverable has been completed.
Reporting requirements are also part of this exhibit. The Recipient shall provide regular project update/status
reports by December 1, 2005; February 1,2006; April 1, 2006 and June 1,2006. Reports will provide detail on
progress of the project and outline any potential issues affecting project completion or overall schedule. Status
reports may be submitted in any form agreed to by the District project manager and the Recipient, and could
include emails, memos, and letters.
1 Status Report N/A December 1,2005 N/A
2 Status Report N/A February 1,2006 N/A
.., Status Report N/A April 1, 2006 N/A
,j
4 Status Report N/A June 1, 2006 N/A
5 Furnish and deliver transfer August 1, 2006 N/A $1,493,590.00
pumps, filters, electrical
equipment, and on-site NaOCl
generation equipment
6 Annual Status Report N/A September 30, 2006 N/A
TOTALSFWMDPAYMENT $1,493,590.00
Exhibit "8" to Agreement No. OT061158, Page 1 of 1
EXHIBIT "C"
REPORTING FORM
Project Summary Final Report - FY 2006
Project Name
Project Manager
SFWMD Contract Number
Project Owner
Describe Project constructed:
Type of
Alternative Water
Supply
Quantity of Water Made Available
(MGD U on Com letion of This Phase
Construction Duration
Pro osed
Actual
Start
Finish
District fun din $ $
Local funds $ $
Other funding source
From: $ $
TOTAL
Attach map and photoes) of project on CD, if available
To the best of my knowledge, the above information is correct
Project Manager
Exhibit "e" to Agreement No, DG061158, Page 1 of 1
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF NOVEMBER 17, 2005
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on November 17, 2005, by a vote of 7-0, to Authorize Chairman to accept Hazen and
Sawyer's work order 06-001 to provide consulting services in the amount of
$26,908 for reclaimed water distribution system hydraulic model.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , by a vote.
CITY OF BOYNTON BEACH
By:
Mayor
Attest:
City Clerk
Approved as to form:
City Attorney
Exhibit 8.12
SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
CONSULTING SERVICES WORK ORDER NO. 06-001
WORK ORDER NO. 06-001 CONSULTING SERVICES: RECLAIMED WATER DISTRIBUTION
SYSTEM HYDRAULIC MODEL.
BACKGROUND
The South Central Regional Wastewater Treatment and Disposal Board (SCRWT&DB) operates a
24.0-million gallon per day (MGD), complete-mix activated sludge wastewater treatment facility
primarily serving the cities of Boynton Beach and Delray Beach, Florida. Reuse water is provided to
six local golf courses for irrigation and used as on-site plant service water. Approximately 5 MGD of
reuse water is currently produced and distributed on an annual average basis. An additional 1 MGD
of reuse is used on site for plant process and irrigation purposes. The remainder of the plant flow is
disposed through an ocean outfall located nearly one mile off the coast in approximately 90 feet of
water in the Atlantic Ocean.
It is the ultimate goal of the SCRWT&DB to achieve a reclaimed water system of 100% of its
permitted wastewater treatment capacity (24 MGD). ReclaimedWater System Master Plans for the
City of Boynton Beach and City of Delray Beach identified potential new reuse customer demands
associated with the new services and proposed schedules of improvements to the reuse water
distribution system. Additional build-out reuse demands of 7.7 MGD and 14.7 MGD were developed
for Delray Beach and Boynton Beach, respectively. Projected demands overthe next (approximate)
five year period (near future) establishes an additional 4 mgd average flow of reclaimed water will be
required. As a first step towards meeting near future demands and reaching their goal of 100%
reuse, the reclaimed water system will be expanded to handle an average flow of 10.0 MGD and a
peak flow of 20.0 MGD.
In order to understand the impacts of these expected future demands on plant storage and
distribution pumping systems, the development of a reclaimed water distribution system hydraulic
model has been proposed by SCRWT&DB staff and is the focus of this Work Order. The model
would be developed and calibrated based on existing pumping and conveyance facilities, current
demands and empirical pressure measurements.
SCOPE OF SERVICES
The Scope of Work described herein is to develop, calibrate and run a reuse distribution system
hydraulic model.
TASK 1 -- DEMAND ANALYSIS AND PEAKING FACTOR
CONSULTANT shall develop a list of distribution system data needed for hydraulic model
development and analysis. CON SUL T ANT shall coordinate data collection effort with SCRWT&DB
staff.
Boca:SCRWTDBPrsopC015.doc:11-0B-05
Page 1 of 5
CONSULTANT shall collect distribution system data from available sources including high service
pump curves, storage tanks dimensions, pipe lengths, diameters and materials, maps, GIS data, as-
built drawings, water consumption (billing database), operation schedules, etc.
CONSULTANT shall spatialize all records in the SCRWT&DB'S reclaimed water billing database,
creating a GIS point layer which specifies the geographic location of each account.
CONSULTANT shall calculate the water demand for each model node based on spatialized
SCRWT&DB reclaimed water billing records.
CONSULTANT shall develop evaluation criteria for pipe network velocities, peaking factors, and
headloss factors, etc., to be used in the hydraulic model. CONSULTANT shall obtain SCRWT&DB
staff concurrence regarding selection of required modeling factors.
CONSULTANT shall obtain (from SCRWT&DB staff) system data including operating flow rates and
pressures, elevations, dimensions and reclaimed water storage tank fill schedules at
SCRWT~DB'S wastewater treatment plant.
CONSULT ANT shall base future (2015) demand on the SCRWT&DB'S, City of Boynton Beach and
City of Delray Beach projections.
CONSULT ANT shall distribute demand evenly to each distribution model piping network node within
each land-use area. CONSULTANT shall assume 2015 demand in currently developed areas (not
expected to redevelop) will remain at 2004 levels.
TASK 2 - MODEL SETUP
CONSULTANT shall construct and configure the hydraulic model using data collected in Task 1.
CONSULTANT shall set and verify pipe lengths, diameters, friction coefficients and elevations used
in the base model.
TASK 3. MODEL CALIBRATION
CONSULTANT shall develop a list offield pressure data locations for the collection of information to
support model calibration. CONSULT ANT shall coordinate field pressure data collection efforts with
SCRWT&DB,
CONSULT ANT shall develop a plan for collection and compilation of field pressure data at select
locations in the distribution system. These data shall be used to compare initial model predicted
hydraulics with observed and measured system conditions. SCRWT&DB will actually collect the
field data,
CONSULTANT shall run the model prior to hydraulic analysis scenario runs using base condition
data. ~esults shall be compared with data collected to establish a level of confidence in the model's
predictive capabilities.
CONSULTANT shall test the model for sensitivity to the headloss factor "C" coefficient used.
Comparative modeling runs shall be performed for three flowrate conditions utilizing two different C
Boca:SCRWTDBPrsopC015.doc:11-0B-05
Page 2 of 5
coefficients. CONSULTANT and SCRWT&DB staff shall mutually decide which conditions shall be
utilized for the analysis.
TASK 4 - SCENARIO ANALYSES
Using the calibrated model, CONSULTANT shall analyze the existing reuse transmissi.on and
distribution system with the addition of proposed development projects and/or probable solutions to
known hydraulic problems, to define their impacts on system capacity and performance. The model
runs shall include: maximum daily flow and peak hour flow, for both existing and future (2015)
reclaimed water demand conditions,
CONSULTANT shall identify specific capacity issues (high service pumps, pipe diameters) in the
system that might result from localized changes in future reclaimed water demand. CONSULTANT
shall identify and evaluate up to four (4) alternative improvement projects to correct system
deficiencies or meet future system expansion requirements.
TASK 5 - SURGE ANALYSES
CONSULTANT shall select surge protection devices and methods to ensure safe system operation.
CONSULANT shall use the surge model to verify the efficacy of selected surge safeguards.
CONSULTANT shall develop a surge analysis computer model using Surge 2006 (Bentley) based
on the steady state model developed in Tasks 2 and 3.
CONSULTANT shall identify potential surges associated with distribution system modifications
evaluated in steady state hydraulic analysis scenarios.
TASK 6 - MEETINGS:
CONSULTANT shall meet with SCRWT&DB staff to identify data sources and review the results
of the evaluation. Two (2) meetings are planned.
TASK 7 - TECHNICAL MEMORANDUM:
CONSULTANT shall summarize results of this evaluation in a Technical Memorandum report (four
copies of a draft and four copies of the final memorandum report will be provided).
SERVICES PERFORMED BY SCRWT&DB STAFF
The following assistance is anticipated from SCRWT&DB:
1. SCRWT&DB shall provide coordination and access for CONSULTANT to collect
existing reclaimed water system physical data.
Boca:SCRWTDBPrsopC015,doc:11-0B-05
Page 3 of 5
2. SCRWT&DB shall provide coordination and access for CONSULTANT to obtain
design and operations data for the high service pumps serving the reclaimed water
system.
3. SCRWT&DB shall provide customer billing database in electronic format which
includes, at minimum, the following information for each reclaimed water customer:
a. Account Number
b. Name
c. Service Address (number, direction, street name, city, state, zip code).
d. 'Account Type (residential, commercial, mixed use, hydrant)
e. Monthly Usage
4. SCRWT&DB shall provide operations assistance to accommodate collection offield
data including flow rate and pressure/elevation data. SCRWT&DB shall install
pressure measuring and flow devices as needed.
5. SCRWT&DB shall provide input regarding selection of modeling factors,
6. SCRWT&DB shall provide estimates of build-out demand and customer locations.
7. SCRWT&DB shall provide copies of all available existing reclaimed water distribution
system atlases, in both paper and electronic (GIS and AutoCad) formats depicting
the following information:
a. Pipe length
b. Pipe material
c. Pipe diameter
d. Year of installation
e. Valve diameter
f. Meter diameter
ASSUMPTIONS
The Scope of Work described herein is based upon the following:
1. WaterCAD Software Version 7.0 by Haestad Methods shall be utilized as the
platform for the model.
COMPENSATION
The SCRWT&DB agrees to pay CONSULTANT $26.908 for the Scope of Services to be invoiced
under the payment terms and conditions of the CONTRACT. An approximate breakdown of the fee
is detailed in Attachment A.
Boca:SCRWTDBPrsopC015.doc:11-0B-05
Page 4 of 5
The CONSULTANT may not commence work on any Work Orders approved by the SCRWT&DB
without a further written notice to proceed.
Approved by: 'I-}~ r. ~1~
SCRWT&D8: CONSULTANT:
Date: November 17, 2005
Date:
Attest:
Gary W, Bors, P.E., Vice President
Albert Muniz, P.E., Vice President
Reviewed by:
Boca:SCRWTDBPrsopCO 15,doc:11-0B-05
Page 5 of 5
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SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
1801 North Congress Avenue · Delray Beach, Florida 33445
BOARD
City Council Members of
Boynton Beach & Delray Beach
Telephone
(561) 272-7061 (561) 734-2577
Fax; (561) 265.2357
www,scrwwtp,org
MEMORANDUM
, '-
TO:
Janet Prainito
City of Boynton Beach
r', "'
- -
.
'.-', -~....
FROM:
Robert J. Hagel
Executive Director
\.~'-\ .-<;--:~
-(-"
:.-) ~;:.:.
..- " )
DATE:
November 22, 2005
RE:
Ratifications
Attached are the Ratifications from the Quarter Annual Meeting of November 17,
2005, which require signatures. Would you, please, place these on the Agenda for
your next Commission meeting?
Thank you.
Authorization to enter into agreement with Florida Water Environmental Association
Utility council to allow NOAA to perform dye tracer study on the Gulfstream Reef in the
amount of $189,000.00. Cost to be split 50/50 from each City's Capital Fund.
Authorization for the Chairman to sign the Reclaimed Water Flow Easement
Agreement with Boynton Beach.
Authorization to approve modifications of Sixth Amendment to Interlocal Agreement.
Authorization to approve modification of Hazen and Sawyer task order 04-061 for
reclaim expansion in the amount of $97,760 increasing the total task order amount to
$537,760 to be split 50/50 from each City's capital fund.
Authorization to enter into contract with Interstate Engineering Corp. in the amount of
$1,489,000.00 to construct a 3 million gallon reuse water storage tank, associated
piping and pumps. Cost to be split 50/50 from each city's capital fund.
Janet Prainito
November 23, 2005
Ratifications
Page Two
Authorization Chairman to enter into contract DG061158 with South Florida
Management District for reuse project in the amount of $1 ,493.590.00.
Authorization for the Chairman to accept Hazen and Sawyer's work order 06-001 to
provide consulting services in the amount of $26,908 for reclaimed water distribution
system hydraulic model.
cr/
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORl\.
VI.-CONSENT AGENDA
ITEM C.4.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned m
Meetimz Dates in to City Clerk's Office Meetine. Dates to City Clerk's Office
~ December 6, 2005 November 14,2005 (Noon,) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21,2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon) i
;
0 January 17, 2006 January 2, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon) .-'.
"-
.......;.. ,.,_l
0 Administrative 0 Development Plans .::>
NATURE OF ~ Consent Agenda 0 New Business ._ i C.1]
h_ r'-'
AGENDA ITEM 0 Public Hearing 0 Legal ') ':>
~'r'- '-;-1 c)
0 Bids 0 Unfinished Business :I:
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION:
Motion to approve and authorize signing of an Agreement for Water Service Outside the City Limits with Consuelo
Lomeli-McAloon for the property at 4579 Woodmere Ln, Lake Worth, FL (Unincorporated Palm Beach County).
EXPLANATION:
The parcel covered by this agreement includes a single-family home in unincorporated Palm Beach County. Only
potable water is available for connection to the property at this time. (See location map)
PROGRAM IMPACT:
A Water Distribution main exists in the vicinity, allowing for the service to this parcel. No additional construction
will be required by the City to serve this property.
FISCAL IMPACT: None
f/-.
Utilities .....loe area. ~
City Manager's Signature
-//
Utilities
Department Name
~
City Attorney I Finance I Human Resources
XC: Peter Mazzella (wi copy of attachments)
Michael Rumpf, Planning & Zoning
Anthony Penn
~~ <<
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,JX)C
II
1 RESOLUTION NO. R05- J if q
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND DIRECTING
5 EXECUTION OF AN AGREEMENT FOR WATER
6 SERVICE OUTSIDE THE CITY LIMITS AND
7 COVENANT FOR ANNEXATION BETWEEN THE CITY
8 OF BOYNTON BEACH AND CONSUELO LOMELI-
9 MCALOON; PROVIDING AN EFFECTIVE DATE.
10
11
12 WHEREAS, the subject property is located outside of the City limits, but within our
13 water and sewer service area, located at 4579 Woodmere Lane, Lake Worth, Florida
14 (Unincorporated Palm Beach County); and
15 WHEREAS, the parcel covered by this agreement will include a single-family home
16 in unincorporated Palm Beach County which only potable water is available for connection at
17 this time; and
18 WHEREAS, a water distribution main exists in the vicinity allowing for the service to
19 this parcel; and
20 WHEREAS, no additional construction will be required by the City to serve this
21 property.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof.
27
Section 2.
The City Commission hereby authorizes and directs the City Manager
28 to execute a Water Service Agreement between the City of Boynton Beach, Florida and
S:\CA\RESO\Agreements\Water Service\McAloon Water Service Agreement.doc
"
1 Consue10 Lomeli-McAloon, which Agreement is attached hereto as Exhibit "A".
2
Section 3.
This Resolution shall become effective immediately upon passage.
3
4 PASSED AND ADOPTED this _ day of December, 2005.
5
6
7 CITY OF BOYNTON BEACH, FLORIDA
8
9
10
11 Mayor
12
13
14 Vice Mayor
15
16
17 Commissioner
18
19
20 Commissioner
21
22
23 Commissioner
24 Attest:
25
26
27 City Clerk
28
29
S:\CA\RESO\Agreements\Water Service\McAloon Water Service Agreement.doc
TillS INSTRUMENT PREPARED BY:
James A. Cherof, Esquire
3099 East Commercial Blvd.
Suite 200
Ft. Lauderdale, FL 33308
AGREEMENT FOR WATER SERVICE OUTSIDE
THE CITY LIMITS AND COVENANT FOR ANNEXA nON
THIS AGREEME~ JIlade on this day of ,200_, by and between
Cor'l3u.e..L LOMe!, - M eA-t,.c,V"L hereinafter called the "Customer", and the CITY
OF BOYNTON BEACH, a municipal corporation of the State of Florida, hereinafter called the
"City".
WHEREAS, Customer owns real property outside of the jurisdictional limits of the City of
Boynton Beach, Florida; and
WHEREAS, Customer has requested that the City of Boynton Beach, Florida provide water
service to the property owned by Customer; and
WHEREAS, the City of Boynton Beach has the ability to provide water service to Customer's
property; and
WHEREAS, the City of Boynton Beach has a policy which conditions the grant of water
services outside of its jurisdictional limits on annexation of the property to be serviced into the City at
the earliest practicable time.
NOW THEREFORE, for and in consideration of the privilege of receiving water service from
the Municipal Water System and the mutual covenants expressed herein, the City of Boynton Beach
and the Customer, his heirs, successors and assigns, agree as follows:
1. The City agrees to provide Customer with water service from its Municipal Water
System to service the real property described as follows and which Customer represents is owned by
Customer: (Exhibit A)
2. The Customer and the City hereby agree that there are J j ~Equivalent Residential
Connections which City shall service.
3. The Customer agrees to pay all costs and fees of engineering, material, labor,
installation and inspection of the facilities as required by the City of Boynton Beach Code of
Ordinances or Land Development regulations to provide service to the Customer's premises. The
Customer shall be responsible for installation in conformance with all codes, rules and regulations
applicable to the installation and maintenance of water service lines upon the Customer's premises.
1
All such lines shall be approved by the Director of Utilities and subject to inspection by the City
Engineers_ The City shall have the option of either requiring the Customer to perform the work
necessary to conform the lines or the City may have the work performed on behalf of the Customer,
in which case the Customer will pay in advance all estimated costs thereof. In the event the City has
such work performed, the Customer will also advance such additional funds as may be necessary to
pay the total actual costs incurred by the City.
4. Any water main extension made pursuant to this Agreement shall be used only by the
Customer, unless written consent is granted by the City of Boynton Beach for other parties to
connect. All connections shall be made in accordance with the Codes and regulations of Boynton
Beach.
5. Title to all mains, extensions and other facilities extended from the City Water
Distnbution System to and including the metered service to Customer shall be vested in the City
exclusively unless otherwise conveyed or abandoned to the property owner.
6. The Customer agrees to pay all charges, deposits and rates for service and equipment
in connection with water service outside the City limits applicable under City Ordinances ~d rate
schedules which are applicable which may be changed from time to time.
7. Any rights-of-way or easements necessary to accommodate the connections shall be
provided by the Customer to the City,
8. The Customer shall, contemporaneously execute and deliver to the City an Irrevocable
Special Power of Attorney granting to the City the power and authority to execute and advance on
behalf of the Customer a voluntary petition for annexation. Customer covenants that it shall
cooperate with the City and not raise opposition or challenge to such annexation if and when
annexation is iIritiated. The property shall be subject to annexation at the option of the City at any
time the property is eligible under any available means or method for annexation. Customer will
inform any and all assigns or purchasers of any or part of this property of this covenant and of the
irrevocable special power of attorney, but Customer's failure to provide such notice shall not
constitute a defense or bar to the City's rights as set forth herein. The Customer acknowledges that
the consideration of iIritially connecting to the City's water supply is sufficient to support the grant of
the power of attorney any subsequent disconnection or lack of service shall in no way impair the
power of attorney nor constitute a diminution or lack of consideration.
2
9. Annexation is intended to be and is hereby made a covenant running with the land
described in paragraph 1 above. This Agreement and the power of attorney referenced herein is to be
recorded in the Public Records of Palm Beach County, FlOlida, and the Customer and all subsequent
transferee, grantees, heirs or assigns of Customer shall be binding on the Customer and all successors
and assigns.
10. It is agreed that the City shall have no liability in the event there is a reduction,
impairment or tennination in water service to be provided under this Agreement due to any
prolnbitions, restrictions, limitations or requirements oflocal, regional, State or Federal agencies or
other agencies havingjurisdiction over such matters. Also, the City shall have no liability in the event
there is a reduction, impairment or tennination of water service due to acts of God, accidents, strikes,
boycotts, blackouts, fITe, earthquakes, other casualties or other circumstances beyond the City's
reasonable control.
11. The Customer hereby agrees to indemnify, defend and hold hannless the City of
Boynton Beach, Florida, its Mayor, Members of the City Commission, Officers, employees and agents
(Both in their individual and official capacities) from and against all claims, damages, law suits and
expenses including reasonable attorneys fees (whether or not incurred on appeal or in connect:i9n with
post judgment collection) and costs rising out of or resulting from the Customer's obligation under or
performance pursuant to this Agreement including disputes for breach of warranty of title.
12. No additional agreements or representations shall be binding on any of the parties
hereto unless incorporated in this Agreement. No modifications or change in this Agreement shall be
valid upon the parties unless in writing executed by the parties to be bound thereby.
13. The Customer warrants to the City that Customer holds legal and beneficial title to the
property which is the su~ect of this Agreement.
th
~ ~SS WHERE. OF ...J.he parties hereto have set their hands and seals this 15 day of
. , 200~
WITNESS:
INDIVIDU,of\L(S) AS OWNER(S):
C)~ t!Jvk1iCYvr5rliuJ7YL
Owner Signature
CJV15uelo W>.11t-(, .01 <;P4{OOVl
Printed Owner Name
~~-i ~
Witness Signature
~yr\ l. S~~+
Printed Witness Name
Witness Signature
Printed Witness Name
3
~AA -j.S'~~j
Witness Signature
c~ S-+
~"('%I L- L0ee-
Printed Witness Name
~,ttw1cctVW1\u c,au-o}\.
Owner Signature
~"15lAelo UvvteU WI st4/0&V\
Printed Owner Name
;Jtf'U'*t ~ ~r~
Witness Signature
mfi."-/c /Y1 <:ALouJ
,
Printed Witness Name
FOR INDIVIDUAL (S) NOTARIZATION:
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
afi resaid and in t,he County aforesaid to take acknowledgments, personally appeared
, '" ~ to me known to be the
person(s) described in and who executed the foregoing instrument that he/she acknowledged before
me that he/she executed the same; that the individual was personally known to me or provided the
following proof of identification: 'c;:L 'Dl uers G c .0 -n s.JL ,
WI1NESS my hand and official seal in the County and State last aforesaid this ~ day of
C)CA=>~ , 200~
(Notary Seal)
.", a\. Sheri L Sweet
!-J . My Commllllon 0020151'
'\ 'l"J ExpIm April 27 2007
Shp-4 ~-~~-jf
Notary Public
WITNESS:
CITY OF BOYNTON BEACH, FLORIDA
Kurt Bressner, City Manager
ArrEST:
City Clerk
STATE OF FLORIDA )
4
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
, City Manager and , City Clerk
respectively, of the City named in the foregoing agreement and that they severally acknowledged
executing same in the presence of two subscribing witnesses freely and voluntarily under authority
duly vested in them by said City and that the City seal affixed thereto is the true corporate seal
affixed thereto is the true corporate seal of said City.
WITNESS my hand and official seal in the County and State last aforesaid this
,200_.
day of
(Notary Seal)
Notary Public
Approved as to form:
City Attorney
5
Palm Beach County Property Appraiser Property Search System
Page 1 of2
Location Address: 4579 WOODMERE LN
Municipality:
Parcel Control Number:
Subdivision:
Official Records Book:
Legal Description:
UNINCORPORATED
00-42-45-12-03-008-0050
SID OF 12-45-42, E 1/2 OF NW 1/4. SW 1/4 OF NW 1/4 IN
16260 Page: 154 Sale Date: Nov-2003
SUB OF E 1/2 OF NW 1/4. SW 1/4 OF NW 1/4 W 120 FT OF E 595 FT
OF N 185 FT OF N 1/2 OF TR 8 LYG W OF MILITARY
Owner Information
Name: MCALOON LOMELI CONSUELA
Mailing Address: 4579 WOODMERE LN
LAKE WORTH FL 33463 7804
/dkilibAlliQwcn'Uw."'Hi6.,1
Sales Information
Sales Date Book/Page
Nov-2003 16260/0154
Apr-1998 10370/1240
Ap~1980 03279/1410
Price Sale Type Owner
$340,000 WA RRANTY DEED MCALOON LOMELI CONSUELA
$100 QUIT CLAIM ROUTHIER BERNARD. ANGELA S
$15,900 WA RRANTY DEED
[Exemptions
Exemption Information Unavailable.
Appraisals
Tax Year:
Improvement Value:
Land Value:
Total Market Value:
Use Code: 0100
Tax Year 2005
Number of Units: 1
*Total Square Feet: 3926
Acres: 0.51
Descri ption: RESIDENTIAL
* in residential properties may indicate living area.
Tax Year:
Assessed Value:
Exemption Amount:
Taxable Value:
~~....,
Tax Values
Tax Year:
Ad Valorem:
Non Ad Valorem:
Total Tax:
'~ilii~klUlato'M;;il
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Record Search I Information I Exemptions I Comm\!f11!y I EmOloyment I New Horne Buyer I Office Locations
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1~~1 '.i%AnMm1'A~rr1~1 I_~"~,,u~.~.'
[)~X ~,
http://www.co.palm-beach.f1.us/papalaspxlweb/detail_info.aspx?p _ entity=004245120300... 10/19/2005
THIS INSTRUMENT PREPARED BY:
James A. Cherat. Esquire
3099 East Commercial Blvd,
Suite 200
Ft. Lauderdale. FL 33308
IRREVOCABLE SPECIAL POWER OF ATTORNEY
(By Individuals)
STATE OF FLORIDA
COUNTY OF i?aJ rY'I3rach
I/We, CD~clo Lun)d,-~Ab:I), hereinafter "Grantee", hereby
make, constitute, and appoint THE CITY OF BOYNTON BEACH, FLORIDA, true and
lawful attorney in fact for Grantee and in Grantee's name, place and stead, for the sole
purpose of executing on behalf of Grantee the power to initiate, maintain, and complete
a voluntary petition for annexation of the real property described herein into the CITY
OF BOYNTON BEACH. This power shall extend to the CITY OF BOYNTON BEACH
full and complete authority to act on Grantee's behalf to accomplish ann~xation by any
available means. The real property which is the subject of this power is described as
follows:
[j) --4;), - ..-1-5- ~ /:;J ~ 0 3 - 008 - 0::t5-o
The powers and authority of my attorney, THE CITY OF BOYNTON BEACH,
FLORIDA, shall commence and be in full force and effect on the l 5th day of
C:r ~r , 20QS and the powers and authority shall be irrevocable by
Grantee.
IN WITNESS WHEREOF, we have hereunto set our hands and seals the )st-h
day of ~~ ,in the year two thousand and G '5
5hOM 1'-~KeL
Witness Signature
~~\ ~ ~L.Jeet--
Pnnted Witness Name
Sealed and delivered in the presence of
t~ t~'VAt.~). ~~
Owner Signature
(jVlsuelo UvllteL/. f'V1 ~ t+t 00 V[
Printed Owner Name
~~C ---:~ e?~
itness Signature
/h /1"-1<.. h-; './1-'-00/....)
Printed Witness Name
Witness Signature
Owner Signature
Printed Witness Name
Printed Owner Name
Witness Signature
Printed Witness Name
STATE OF FLORIDA
)
) ss:
COUNTY OF PALM BEACH )
01
THE FOREGOING INSTRUMENT was acknowledged before me this lS day
of ex- il~b.Pf, 2<l.L2., by C6()~dD l..orn.eJ:\- Hc&Al.~~}n and
, who are known to me or who have produced
, as identification and who did/did not take an oath.
~~. d-~~J
NO. Y PUBLIC. r , I
er- I L,- ~ L....> eo -e-r
Type or Print Name . ~
Commiss;(>n No. DD ~6) '$ t 0
My Commission Expires: Lf ~ }- J '-Of
POA.lND
'Fi ~l LXfS G c .
~ IMIl L 8weet
\ .' -,tMllml..'M 0020""
"., ~... 2IJI11
.
1 in, = 213.4 feet
7011
7010
7110
71..0
SOlO
oo.co
0010
0010
0030
0000
0020
0040
~
0020
J
/
0110 1103O 0010
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~ 1107O 00110 ooeo 0100
0011
01120 ~~
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0010 0120
/
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DOff
UU1U
Location Map - 4579 Woodmere Lane
(~,
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM C.S.
Requested City Commission Date Final Form Must be Turned Requested City Commission
Meetin2 Dates in to City Clerk's Office Meetin2 Dates
!Xl December 6, 2005 November 14,2005 (Noon,) D February 7, 2006
D December 20, 2005 December 5,2005 (Noon) D February 21, 2006
D January 3, 2006 December 19,2005 (Noon) D March 7, 2006
D January 17,2006 January 2,2006 (Noon) D March 21, 2006
Date Final Form Must be Turned ill
to City Clerk's Office
January 17,2006 (Noon)
February 6, 2006 (Noon)
February 21, 2006 (Noon)
,_....,
-
""1
March 6, 2006 (Noon)
..."..~
l'j-
.~
-',,(J
'."1
. :1
D Administrative D Development Plans
NATURE OF !Xl Consent Agenda D New Business
AGENDA ITEM D Public Hearing D Legal
D Bids D Unfinished Business
D Announcement D Presentation
D City Manager's Report
--, "! :";
. ""1
~ \.~"
I: )'':-;.-.0
,-'\ C)
.-:-
RECOMMENDATION:
Motion to approve and authorize signing of an Agreement for Water Service Outside the City Limits with Kathleen M.
King for the property at 1094 Peak Rd, Lake Worth, FL (Ridge Grove Add No 1 LT 229).
EXPLANATION:
The parcel covered by tbis agreement includes a single-family bome located in tbe San CastlelRidge Grove project
area. Only potable water is available for connection to tbe property at tbis time due to recent water main improve-
ments constructed by Palm Beach County as part of a neighborhood improvement project. (See location map)
PROGRAM IMPACT:
A Water Distribution main has recently been completed on this street, allowing for tbe service to tbis parcel. No
additional construction will be required by the City to serve this property.
FISCAL IMPACT: None
AL lE~ l~VES' No eo bk pa~eel is witbin tbe Vlmti.. serviee a~
~. epartment Head' City Manager's Signature
Uti Ii ti es
Department Name
~
""c -
City Attorney I Finance I Human Resources
XC: Peter Mazzella (wi copy of attachments)
Michael Rumpf, Planning & Zoning
Anthony Penn
File
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
II
1 RESOLUTION NO. R05-..2 0 0
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND DIRECTING
5 EXECUTION OF AN AGREEMENT FOR WATER
6 SERVICE OUTSIDE THE CITY LIMITS AND
7 COVENANT FOR ANNEXATION BETWEEN THE CITY
8 OF BOYNTON BEACH AND KATHLEEN M. KING;
9 PROVIDING AN EFFECTIVE DATE.
10
11
12 WHEREAS, the subject property is located outside of the City limits, but within our
13 water and sewer service area, located at 1094 Peak Road, Lake Worth, Florida (Ridge Grove
14 Add No.1, Lot 229); and
15 WHEREAS, the parcel covered by this agreement will include a single-family home
16 in San Castle/Ridge Grove project which only potable water is available for connection at this
17 time; and
18 WHEREAS, a water distribution main has recently been completed on this street
19 allowing for the service to this parcel; and
20 WHEREAS, no additional construction will be required by the City to serve this
21 property.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2.
The City Commission hereby authorizes and directs the City Manager
to execute a Water Service Agreement between the City of Boynton Beach, Florida and
S:\CA \RESO\Agreements\Water Service\King Water Service Agreement.doc
/I
1 Kathleen M. King, which Agreement is attached hereto as Exhibit "A".
2
Section 3.
This Resolution shall become effective immediately upon passage.
3
4 PASSED AND ADOPTED this _ day of December, 2005.
5
6
7 CITY OF BOYNTON BEACH, FLORIDA
8
9
10
11 Mayor
12
13
14 Vice Mayor
15
16
17 Commissioner
18
19
20 Commissioner
21
22
23 Commissioner
24 Attest:
25
26
27 City Clerk
28
29
S:\CA\RESO\Agreements\Water Service\King Water Service Agreement.doc
TillS INSTRUMENT PREPARED BY:
J ames A. Cherof, Esquire
3099 East Commercial Blvd.
Suite 200
Ft. Lauderdale, FL 33308
AGREEMENT FOR WATER SERVICE OUTSIDE
TIlE OTY LIMITS AND COVENANT FOR ANNEXATION
J1fIS AGREEMENT made on this day of , 200_, by and between
I< ~ +w ~ M tL,~ hereinafter called the "Customer", and the OTY
OF BOYNTON BEACH, a DlClpal corporation of the State of Ronda, heremafter called the
"City".
WHEREAS, Customer owns real property outside of the jurisdictional limits of the City of
Boynton Beach, Florida; and
WHEREAS, Customer has requested that the City of Boynton Beach, Florida provide water
service to the property owned by Customer; and
WHEREAS, the City of Boynton Beach has the ability to provide water service to Customer's
property; and
WHEREAS, the City of Boynton Beach has a policy which conditions the grant of water
services outside of its jurisdictional limits on annexation of the property to be serviced into the City at
the earliest practicable time.
NOW THEREFORE, for and in consideration of the privilege of receiving water service from
the Municipal Water System and the mutual covenants expressed herein, the City of Boynton Beach
and the Customer, his heirs, successors and assigns, agree as follows:
1. The City agrees to provide Customer with water service from its Municipal Water
System to service the real property described as follows and which Customer represents is owned by
Customer: (Exhibit A)
2. The Customer and the City hereby agree that there are ri Equivalent Residential
Connections which City shall service.
3. The Customer agrees to pay all costs and fees of engineering, material, labor,
installation and inspection of the facilities as required by the City of Boynton Beach Code of
Ordinances or Land Development regulations to provide service to the Customer's premises. The
Customer shall be responsible for installation in conformance with an codes, rules and regulations
applicable to the installation and maintenance of water service lines upon the Customer's premises.
1
All such lines shall be approved by the Director of Utilities and subject to inspection by the City
Engineers. The City shall have the option of either requiring the Customer to perform the work
necessary to conform the lines or the City may have the work performed on behalf of the Customer,
in which case the Customer will pay in advance all estimated costs thereof. In the event the City has
such work performed, the Customer will also advance such additional funds as may be necessary to
pay the total actual costs incurred by the City.
4, Any water main extension made pursuant to this Agreement shall be used only by the
Customer, unless written consent is granted by the City of Boynton Beach for other parties to
connect. All connections shall be made in accordance with the Codes and regulations of Boynton
Beach.
5. Title to all mains, extensions and other facilities extended from the City Water
Distribution System to and including the metered service to Customer shall be vested in the City
exclusively unless otherwise conveyed or abandoned to the property owner.
6. The Customer agrees to pay all charges, deposits and rates for service and equipment
in connection with water service outside the City limits applicable under City Ordinances ~d rate
schedules which are applicable which may be changed from time to time.
7. Any rights-of-way or easements necessary to accommodate the connections shall be
provided by the Customer to the City,
8. The Customer shall, contemporaneously execute and deliver to the City an Irrevocable
Special Power of Attorney granting to the City the power and authority to execute and advance on
behalf of the Customer a voluntary petition for annexation. Customer covenants that it shall
cooperate with the City and not raise opposition or challenge to such annexation if and when
annexation is initiated. The property shall be subject to annexation at the option of the City at any
time the property is eligible under any available means or method for annexation. Customer will
inform any and all assigns or purchasers of any or part of this property of this covenant and of the
irrevocable special power of attorney, but Customer's failure to provide such notice shall not
constitute a defense or bar to the City's rights as set forth herein. The Customer acknowledges that
the consideration of initially connecting to the City's water supply is sufficient to support the grant of
the power of attorney any subsequent disconnection or lack of service shall in no way impair the
power of attorney nor constitute a diminution or lack of consideration.
2
9. Annexation is intended to be and is hereby made a covenant running with the land
described in paragraph 1 above, This Agreement and the power of attorney referenced herein is to be
recorded in the Public Records ofPahn Beach County, Florida, and the Customer and all subsequent
transferee, grantees, heirs or assigns of Customer shall be binding on the Customer and all successors
and assigns.
10. It is agreed that the City shall have no liability in the event there is a reduction,
impairment or tennination in water service to be provided under this Agreement due to any
prolnbitions, restrictions, limitations or requirements oflocal, regional, State or Federal agencies or
other agencies having jurisdiction over such matters. Also, the City shall have no liability in the event
there is a reduction, impairment or tennination of water service due to acts of God, accidents, strikes,
boycotts, blackouts, fIre, earthquakes, other casualties or other circumstances beyond the City's
reasonable control.
11. The Customer hereby agrees to indemnify, defend and hold harmless the City of
Boynton Beach, Florida, its Mayor, Members of the City Commission, Officers, employees and agents
(Both in their individual and official capacities) from and against all claims, damages, law suits and
expenses including reasonable attorneys fees (whether or not incurred on appeal orin connecti9n with
post judgment collection) and costs rising out of or resulting from the Customer's obligation under or
performance pursuant to this Agreement including disputes for breach of warranty of title.
12. No additional agreements or representations shall be binding on any of the parties
hereto unless incorporated in this Agreement. No modifications or change in this Agreement shall be
valid upon the parties unless in writing executed by the parties to be bound thereby.
13. The Customer warrants to the City that Customer holds legal and beneficial title to the
property which is the subject of this Agreement.
) ~SS WHEREOF, the parties hereto have set their hands and seals this ~ day of
/I ()~ , 200.5,.
Owner Signature
KMh&",j m. .;(/~
Printed Owner Name .
-:J#,tJ E. ., E. tln1J fc '- T
Printed Witness N e
Witness Sig ture
IJM~{I
Printed Witness Name
.wET HUCI(Mf-!
~\NoIary PubIc . stale 01 FIoIIda
. SMfOo...,....,..-Jan2.21DD7
~i Commllslon # DD172306
,'-.~",-
".... Bonded Bv NaIIonaI Notary A8n. 0-
3
f Itt-Ck--
=Ka:rJ.~I-'T' Yn -K~
Owner Signature '\J
f<(Q+),LflQ,J m. Kl~
Printed Owner Name
itness Signature
-:;;t1l€/" E. ~NP€L-r
Printed Wit~
~ ature
Mfd~kv
Printed Witness Name
.'N iI',,#. JANET HUCICAIY .
\ Notary PubIc . Slate 01 FlorIda
. 'IMfCaI.'''''~_2.:ItX11
. OF ,,?tI Commission 11 00172306
,."""" Bonded By National NokIry...
FOR INDIVIDUAL (S) NOTARIZATION:
~~
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforesaid and ip the County aforesaiQ to take acknowledgments, personally appeared
~.Qthle"'~~ rn I K'~ to me known to be the
person(s) described in and who executed the oregomg mstrument that he/she acknowledged before
me that he/she executed the same; that the individual was personally known to me or provided the
following proof of identification: 'Pef\.S'OtJa (tcJ ~ tJou.J\.) .
WITNESS my hand and official seal in the County and State last aforesaid this ('~ rvd day of
NnlJi'rYi Bo fL , 200~
(Notary Seal)
Notary Public
WITNESS:
CITY OF BOYNTON BEACH, FLORIDA
Kurt Bressner, City Manager
AITEST:
City Clerk
STATE OF FLORIDA )
4
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforp<;aid and in the County aforesaid to take acknowledgments, personally appeared
. , City Manager and , City Clerk
respectively, of the City named in the foregoing agreement and that they severally acknowledged
executing same in the presence of two subscribing witnesses freely and voluntarily under authority
duly vested in them by said City and that the City seal affixed thereto is the true corporate seal
affixed thereto is the true corporate seal of said City,
WITNESS my hand and official seal in the County and State last aforesaid this
_,200_"
day of
(Notary Seal)
Notary Public
Approved as to fonn:
City Attorney
5
Palm Beach County Property Appraiser Property Search System
Page 1 of2
Location Address: 1094 PEAK RD
1;ji&i~.liijWII
Municipality: UNINCORPORATED
Parcel Control Number: 00-43-45-09-09-000-2290
Subdivision: RIDGE GROVE ADD IIN
Official Records Book: 12222 Page: 1181
Leaal Description: RIDGE GROVE ADD NO 1 LT 229
Sale Date: Dee-2000
Owner Information
Name: KING KATHLEEN M
~~j~.,,1
Mailing Address: 1094 PEAK RD
LAKE WORTH FL 33462 592 2
Sales Information
Sales Date Book/Page Price Sale~ Owner
Dee-20aO 12222/1181 $45,000 WA RRANTY DEED KING KATHLEEN M
Sep-1995 08932/0701 $30,000 WA RRANTY DEED MCCLELLAN JOANNE
Apr-1995 08735/0166 $21,500 STATE DEED
Exemptions
~j~."'.Hld.~'
Regular Homestead: $25,000
Year of Exemption: 2006
Total: $25,000
Appraisals
Tax Year:
Improvement Value:
Land Value:
Total Market Value:
2005 2004 2003
54 959 49 33E 44,362
23 323 12 81! 11 520
7828 62 151 5588
Tax Year 2005
Number of Units: 1
*Total Square Feet: 972
J)se Code: 0100
Description: RESIDENTIAL
* in residential properties may indicate living area.
Assesse an axa e a ues
Tax Year: 2005 2004 2003
Assessed Value: 44.217 42.925 42.129 '-'
Exemption Amount: 25 000 25,00( 25.000
Taxable Value: 19 217 17,929 17.129
d
dT
bl V I
Tax Values
Tax Year:
Ad Valorem:
Non Ad Valorem:
Total Tax:
2005 2004 2003
36E 3511 335
24:3 191 19
609 541 527
I~ij(~'
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detail on one page.
~.~ ~.i.(._d.il 'jj"'H'"'_~Dt++>dll"j%1
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Value Adiustment Board I Save Our Homes I Senior Corner I Disclaimer
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bJJ~-A
http://www.co.palm-beach.fl.us/papa/aspx/web/detail_ info .aspx?p _ entity=004 34 5 0909000... 11/3/2005
THIS INSTRUMENT PREPARED BY,
James A. Cheraf, Esquire
3099 East Commercial Blvd,
Suite 200
Ft. Lauderdale, FL 33308
IRREVOCABLE SPECIAL POWER OF ATTORNEY
(By Individuals)
STATE OF FLORIDA
COUNTY OF ~cA
l!We, Kat-hi""", m. ~~j , hereinafter "Grantee", hereby
make, constitute, and appoint THE CITY OF BOYNTON BEACH, FLORIDA, true and
lawful attorney in fact for Grantee and in Grantee's name, place and stead, for the sole
purpose of executing on behalf of Grantee the power to initiate, maintain, and complete
a voluntary petition for annexation of the real property described herein into the CITY
OF BOYNTON BEACH. This power shall extend to the CITY OF BOYNTON BEACH
full and complete authority to act on Grantee's behalf to accomplish ann~xation by any
available means. The real property which is the subject of this power is described as
follows:
()o--l/3 -- 4_') -07 -c'i - 000- 2ZYC'
The powers and authority of my attorney, THE CITY OF BOYNTON BEACH,
FLORIDA, shall commence and be in full force and effect on the d... (\ ~ day of
100v e..~\ ,20 DS and the powers and authority shall be irrevocable by
Grantee.
IN WITNESS WHEREOF, we have hereunto set our hands and seals the O?
day of Jl}" Vt-nt tl.(A , in the year two thousand and ~S ,
Sealed and delivered in the presence of
t~, t(~
itness Signature
-:1A-AJ E (
4i.iflj/Y1 m
Owner Signature
K'
~
K
m.
Witness Sign ture
(jAdJ~~Mv
Printed Witness Name
~~~~,
Owner Signature ~
IwhLN.j hj -Kt~:5'
Printed Owner Name
(!,I) fJ ~iJ
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH )
THE FOREGOING INSTRUMENT was day
of N ~, 20.as: by and
~ ~ , who are known to me or have produced
%~6 -. - ~ ) , as identification and who did/did not take an oath.
My Commission Expires:
POAIND
Type or Print Name
Commission No.
,\~~~~I~~".. JANET HIICUIJf'
/~m.. ~t>\ Notary PubIc . Stale 01 FIoIIdr:t
~ ',. · . ~CQh.'''''I~Jan2.JDD1
'-:J", =fl Commission # 00172-'"
";~ OF f\"O,\ .,.
.....",... Bonded ByNallonat~...
,I I i I , 1 ~--~
I , 0220
. -
I
2650 ~67~ 268~69~ ~11 Z72( 2730 I 2750 mr: --
1 in, = 131,3 feet 0210 0290
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I 0190 0320
2340 2330 2311 2300 28< '27C 226C 225Cl 2230 222~ 2200 2180
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,
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., !D 0160
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1710 1690 ~ 67CJ 66Cl 1622 1610 1660
01S0 0371
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VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.6.
AGENDA ITEM REQUEST FORl\1.
Requested City Commission Date Final Fonn Must be Turned Requested City Conunission Date Final Fonn Must be Turned ill
Meeting Dates in to City Clerk's Office Meeting Dates to City Clerk's Office
~ December 6, 2005 November 14,2005 (Noon,) 0 February 7, 2006 January 17, 2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
0 January 17,2006 January 2, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
,- .~.....
,
0 0 -
Administrative Development Plans -
NATURE OF ~ Consent Agenda 0 New Business ,-
.
AGENDA ITEM 0 Public Hearing 0 Legal ~ ---,
")
0 Bids 0 Unfinished Business N . 1~;J
., : (.1'\
0 Announcement 0 Presentation (-'~ ;.7
,- .""-)
~,
0 City Manager's Report -'-
RECOMMENDATION:
Motion to approve and authorize signing ofan Agreement for Water Service Outside the City Limits with Peter M.
Lipski and Susan E. Lipski for the property at 1183 Ridge Rd, Lake Worth, FL (Ridge Grove LT 113 & E ~ ofLT 114).
EXPLANATION:
The parcel covered by this agreement includes a single-family home located in the San CastlelRidge Grove project
area. Only potable water is available for connection to the property at this time due to recent water main improve-
ments constructed by Palm Beach County as part of a neighborhood improvement project. (See location map)
PROGRAM IMPACT:
A Water Distribution main has recently been completed on this street, allowing for the service to this parcel. No
additional construction will be required by the City to serve this property.
FISCAL IMPACT: None
(Il/-
~~
Utilities
Department Name
'\ -
~
City ttorney / Finance / Human Resources
XC: Peter Mazzella (wi copy of attachments)
Michael Rumpf, Planning & Zoning
Anthony Penn
File
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
II
1 RESOLUTION NO. R05- 20 I
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND DIRECTING
5 EXECUTION OF AN AGREEMENT FOR WATER
6 SERVICE OUTSIDE THE CITY LIMITS AND
7 COVENANT FOR ANNEXATION BETWEEN THE CITY
8 OF BOYNTON BEACH AND PETER M. LIPSKI AND
9 SUSAN E. LIPSKI; PROVIDING AN EFFECTIVE DATE.
10
11
12 WHEREAS, the subject property is located outside of the City limits, but within our
13 water and sewer service area, located at 1183 Ridge Road, Lake Worth, Florida (Ridge Grove
14 Lot 113 & E Y2 of Lot 114); and
15 WHEREAS, the parcel covered by this agreement will include a single-family home
16 in San Castle/Ridge Grove project which only potable water is available for connection at this
17 time; and
18 WHEREAS, a water distribution main has recently been completed on this street
19 allowing for the service to this parcel; and
20 WHEREAS, no additional construction will be required by the City to serve this
21 property.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof.
27
Section 2.
The City Commission hereby authorizes and directs the City Manager
28 to execute a Water Service Agreement between the City of Boynton Beach, Florida and Peter
S:\CA\RESO\Agreements\Water Service\Lipski Water Service Agreement.doc
II
1 M. Lipski and Susan E. Lipski, which Agreement is attached hereto as Exhibit "A".
2
Section 3.
This Resolution shall become effective immediately upon passage.
3
4 PASSED AND ADOPTED this _ day of December, 2005.
5
6
7 CITY OF BOYNTON BEACH, FLORIDA
8
9
10
11 Mayor
12
13
14 Vice Mayor
15
16
17 Commissioner
18
19
20 Commissioner
21
22
23 Commissioner
24 Attest:
25
26
27 City Clerk
28
29
S:\CA\RESO\Agreements\Water Service\Lipski Water Service Agreement.doc
THIS INSTRUMENT PREPARED BY:
James A. Cherof, Esquire
3099 East Commercial Blvd,
Suite 200
Ft. Lauderdale, FL 33308
AGREEMENT FOR WATER SERVICE OUTSIDE
THE CITY LIMITS AND COVENANT FOR ANNEXATION
. THIS AGRE~MENT made on this _ day of ,200_, by and between
~ L.~k. ! Sl.A.S~-1'\ E::. L;f~~' hereinafter called the "Customer", and the OTY
OF BOYNTO BEACH, a municipa corporation of the State of Flonda, herem after called the
"City".
WHEREAS, Customer owns real property outside of the jurisdictional limits of the City of
Boynton Beach, Florida; and
",
WHEREAS, Customer has requested that the City of Boynton Beach, Florida provide water
service to the property owned by Customer; and
WHEREAS, the City of Boynton Beach has the ability to provide water service to Customer's
property; and
WHEREAS, the City of Boynton Beach has a policy which conditions the grant of water
services outside of its jurisdictional limits on annexation of the property to be serviced into the City at
the earliest practicable time.
NOW THEREFORE, for and in consideration of the privilege of receiving water service from
the Municipal Water System and the mutual covenants expressed herein, the City of Boynton Beach
and the Customer, his heirs, successors and assigns, agree as follows:
1. The City agrees to provide Customer with water service from its Municipal Water
System to service the real property described as follows and which Customer represents is owned by
Customer: (Exhibit A)
2. The Customer and the City hereby agree that there are li Equivalent Residential
Connections which City shall service.
3. The Customer agrees to pay all costs and fees of engineering, material, labor,
installation and inspection of the facilities as required by the City of Boynton Beach Code of
Ordinances or Land Development regulations to provide service to the Customer's premises. The
Customer shall be responsible for installation in conformance with all codes, rules and regulations
applicable to the installation and maintenance of water service lines upon the Customer's premises.
1
All such lines shall be approved by the Director of Utilities and subject to inspection by the City
Engineers. The City shall have the option of either requiring the Customer to perform the work
necessary to conform the lines or the City may have the work performed on behalf of the Customer,
in which case the Customer will pay in advance all estimated costs thereof. In the event the City has
such work performed, the Customer will also advance such additional funds as may be necessary to
pay the total actual costs incurred by the City.
4. Any water main extension made pursuant to this Agreement shall be used only by the
Customer, unless written consent is granted by the City of Boynton Beach for other parties to
connect. All connections shall be made in accordance with the Codes and regulations of Boynton
Beach.
5. Title to all mains, extensions and other facilities extended from the City Water
Distribution System to and including the metered service to Customer shall be vested in the City
exclusively unless otherwise conveyed or abandoned to the property owner.
6, The Customer agrees to pay all charges, deposits and rates for service and equipment
in connection with water service outside the City limits applicable under City Ordinances ~d rate
schedules which are applicable which may be changed from time to time.
7, Any rights-of-way or easements necessary to accommodate the connections shall be
provided by the Customer to the City.
8. The Customer shall, contemporaneously execute and deliver to the City an Irrevocable
Special Power of Attorney granting to the City the power and authority to execute and advance on
behalf of the Customer a voluntary petition for annexation. Customer covenants that it shall
cooperate with the City and not raise opposition or challenge to such annexation if and when
annexation is initiated. The property shall be subject to annexation at the option of the City at any
time the property is eligible under any available means or method for annexation. Customer will
inform any and all assigns or purchasers of any or part of this property of this covenant and of the
irrevocable special power of attorney, but Customer's failure to provide such notice shall not
constitute a defense or bar to the City's rights as set forth herein. The Customer acknowledges that
the consideration of initially connecting to the City's water supply is sufficient to support the grant of
the power of attorney any subsequent disconnection or lack of service shall in no way impair the
power of attorney nor constitute a diminution or lack of consideration.
2
9. Annexation is intended to be and is hereby made a covenant running with the land
described in paragraph 1 above. This Agreement and the power of attorney referenced herein is to be
recorded in the Public Records of Palm Beach County, Florida, and the Customer and all subsequent
transferee, grantees, heirs or assigns of Customer shall be binding on the Customer and all successors
and assigns,
10. It is agreed that the City shall have no liability in the event there is a reduction,
impairment or termination in water service to be provided under this Agreement due to any
prolubitions, restrictions, limitations or requirements oflocal, regional, State or Federal agencies or
other agencies having jurisdiction over such matters. Also, the City shall have no liability in the event
there is a reduction, impairment or termination of water service due to acts of God, accidents, strikes,
boycotts, blackouts, fIre, earthquakes, other casualties or other circumstances beyond the City's
reasonable control.
11. The Customer hereby agrees to indemnify, defend and hold harmless the City of
Boynton Beach, Florida, its Mayor, Members of the City Commission, Officers, employees and agents
(Both in their individual and official capacities) from and against all claims, damages, law suits and
expenses including reasonable attorneys fees (whether or not incurred on appeal or in connecti9n with
post judgment collection) and costs rising out of or resulting from the Customer's obligation under or
performance pursuant to this Agreement including disputes for breach of warranty of title.
12. No additional agreements or representations shall be binding on any of the parties
hereto unless incorporated in this Agreement. No modifications or change in this Agreement shall be
valid upon the parties unless in writing executed by the parties to be bound thereby.
13. The Customer warrants to the City that Customer holds legal and beneficial title to the
property which is the subject of this Agreement.
If WITNESS WHEREOF,the parties hereto have set their hands and seals this .;;"J day of
tv j) V enA_bR r ,200S.
WITNESS:
~~
Witness Signature
Q INDIV1DU~(S) AS OWNER(S):
U d;:. 1rJ ~'
Owner SIgn re
PE 1-['1{ fY) /... ;p S' 1::. /~
Printed Owner Name I .
Co rc;) I m tX ~l tnt f.~f
Printed Witness Name I
'~~it(,.c;,- t" /h: ~
Witness Signature
,:S~ R. p({ t2 C( fir) ((I 4. <it! f' i'i
Printed Witness Name
3
{/tiJi)J-P //J(oJltft
J:~_ <:, i'~~,
Owner Signa~re
S~')S~ G. L:fS/(t
Printed Owner Name
Witness Signature
eO (r I (Vl.o_ k ()lL&-1
Printed Witness Name
1
~(ja..i-i-'- /11, fu fLU-t..r.,.,
Witness Signature
&A-f:u~?( th, ih tiJ~fn
Printed Witness Name
FOR INDIVIDUAL (S) NOTARIZATION:
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
ati esaid and in ,the Count aforesaid to take '.!cknowledgments, personally appeared
e r '. L J tl /I. S v ,fit K. E. L l '" I' to me known to be the
person(s) describe in and who executed the foregoing instrument that he/she acknowledged before
me that he/she executed the same; that the individual was personally known to me or provided the
following proof of identification: F /0 (I'd t"-- ,/). L . .
WITNESS my hand and official seal in the County and State last aforesaid this d ...(.{ day of
/0D v'€ ~he ,- , 200~
(Notary Seal)
f............ ..1_.............."....."..
: IU8AN COWNS :
: _ ConIIIIJ DD02ISOe& :
: ~ Elrpiw 31112008 :
i ~ 80ncled IW\I (100)432"'254 ~
: ~~ FIoricIa Notary Assn.. fne :
....................................... ...... D'
-- /' ~//
~ ~l.-.r,-- ~ffit..Z,i '~,
Notary Public
WITNESS:
OTY OF BOYNTON BEACH, FLORIDA
Kurt Bressner, City Manager
ATTEST:
City Clerk
STATE OF FLORIDA )
4
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
, City Manager and , City Clerk
respectively, of the City named in the foregoing agreement and that they severally acknowledged
executing same in the presence of two subscribing witnesses freely and voluntarily under authority
duly vested in them by said City and that the City seal affixed thereto is the true corporate seal
affixed thereto is the true corporate seal of said City.
WITNESS my hand and official seal in the County and State last aforesaid this
_,200_,
day of
(Notary Seal)
Notary Public
Approved as to form:
City Attorney
5
Palm Beach c.::mnty Property Appraiser Property Search System
Page 1 of 1
Property Informatiol1
Location Address: 1183 RIDGE RD
~fml;~~:tis1;f:"\; Ij 'icori8i Appraiser's Plbll'~ AceE's' Sj','('r'l
"f"lt ~,.j'"'if"J! ......il%~. , f" < ~" ".. ,11 . .
~~ ~~1',1io r"'- "f "... ,....., ''':0-
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~
'~
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Municipality: UNINCORPORATED
Parcel Control Number: 00-43-45-09-08-000-1130
Subdivision: RIDGE GROVE IN
Official Records Book: 03700 Page: 0697 Sale Date: Mar-1982
L.egal Description: RIDGE GROVE LT 113 a. E 1/2 OF LT 114
Owner Information
Name: UPSKI PETER M a. SUSAN E
~""",.I
Mailing Address: 1183 S RIDGE RD
LAKE WORTH FL 334626139
Sales Information
Sales Date Book/ Page
Mar-1982 03700/0697
Price Sale Type Owner
$41,300 WARRANTY DEED
Exemptio,ns
Regular Homestead: $25,000
Total: $25,000
Year of Exemption: 2006
Appraisals
Tax Year:
Improvement Value:
Land Value:
Total Market Value:
Use Code: 0100
Tax Year 2005
Number of Units: 1
*Total Square Feet: 1150
Description: RESIDENTIAL
* in r_idential properti_ may indicate living .rea.
A
d
dT
bl V I
ssesse an axa e a ues
Tax Year: ~OOS 200,4 2003
Assessed Value: 42,291 141,06 40,30 ~
Exemption Amount: 25,00Cl 25,00 25,00
Taxable Value: 17,298 16,06 15,30
Tax Values
Tax Year:
Ad Valorem:
Non Ad Valorem:
Total Tax:
~
<-" .
NOTE: Lower the top and bottom margins to 0.25 on File->Page Setup menu option in the browaer to print the
detail on one page.
Record Search I Information I Exemptions I Community I Employment I New Ijome Buyer f Office Locations
Value Adjustment Board I Save Our Homes I Seniorc:orner I Disclaimer
Home I Links I Glossary I FAQ I Forms I Contact Us I PAPA
@ 2004 Palm Beach County Property Appraiser.
http://www.co. palm-beach,fl. us/papaJaspx/web/detail_info.aspx?p _ entity=0043450908000,.. 11/2/2005
GJ\ ; t;JfT
THIS INSTRUMENT PREPARED BY,
James A Cherat, Esquire
3099 East Commercial Blvd,
Suite 200
Ft. Lauderdale, FL 33308
IRREVOCABLE SPECIAL POWER OF ATTORNEY
(By Individuals)
STATE OF FLORIDA
COUNTY OF O'1if (}1'L Be t1 d.
--WWe, ~t-er M. L,'fsf:::.i dOli <..,).II,/t'{ "- E, L lf~t::l, hereinafter "Grantee", hereby
make, constitute, and appoint THE CITY OF BOYNTON BEACH, FLORIDA, true and
lawful attorney in fact for Grantee and in Grantee's name, place and stead, for the sole
purpose of executing on behalf of Grantee the power to initiate, maintain, and complete
a voluntary petition for annexation of the real property described herein into the CITY
OF BOYNTON BEACH. This power shall extend to the CITY OF BOYNTON BEACH
full and complete authority to act on Grantee's behalf to accomplish ann~xation by any
available means. The real property which is the subject of this power is described as
follows:
tJrJ- ~?- Lf5 ~f) l' -- (/)& -0 tJtJ'.. /1 :5 0
The powers and authority of my attorney, THE CITY' OF BOYNTON BEACH,
FLORIDA, shall commence and be in full force and effect on the O(hd' day of
/;) i~ lie ~ h-e r , 20M' and the powers and authority shall be irrevocable by
Grantee.
IN WITNESS WHEREOF, we have hereunto set our hands and seals the ;?htl-
day of tJ "lie fI.'\..he ( , in the year two thousand and -f, ,,~.
Sealed and delivered in the presence of
(1 . ~
~~lL,tf;l(2 r),-~~Ctrz,Ch-Y
Witness Signature ()
Co. lID I rYl (\- lft_ 01" e'-1
Printed Witness Name
~1.-4-U,-t.- j"" fh d-.Li<'iA
Witness Signature
6 a K. b <i. f p, fl1, 11\ a d J f YI
Printed Witness Name
(?J;; <n?, ~?
Owner Signature
fff.iR In 1;P 5'''' J;J
Printed Owner Name ,
(V~ (J~T
Witness Signature
CClifL\/ mbkv'Yl6~
Printed Witness Name
1.
~ a/~L-C'- It..... 11'L a,~
Witness Signature
~
Owner Signature
J <.!.<;~^' F L'j1 'iJ(:
Printed Owner Name
hCt e JJtfl2~ Ih, In I{ dJ r"
Printed Witness Name
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH )
THE FOREGOING INSTRUMENT was acknowledged before me this ~h.oL day
of f\jcV(Yh.h-R(',. 20.i2..S by f{?ter th,. L1p'JKlf and
S ()"r Cl." E. L tf skI , who are known to me or who have prod uced
Plo (idA- Jj, L , as identification and who did/did not take an oath,
~-/~? a^~C.~&l1 ..~
NOTARY PUBLIC
~. (,14ft ~i [D L( I /\/ J'
Type or Print Name
Commission No.
'....Ib3.JT II ~.lf'I..Ull ...........'11..
: SUSAN COlLINS :
i ~ CcInlmI~ i
: f.fll.\~' e.,.. 31112008 :
: ~~~4!ti Bonded Ihru (800)432-4254:
: '-''''''i~ft:;\\\,.... Florida Notary Assn.. lnc :
...."...w.................................~. ~:
My Commission Expires:
POAIND
... I 11890
18&1 II 0.., ~83~ 182( ~81( 1791 1780 177~ 76( ~75( 174Cl ~73[ ~72~ 1710 ~6.
1 in, = 119,1 feet
~87~ ~8_, ,- -- 0821 0810 0791 0771 0780 D75~ 0730 D72[ 0710 ~70~ ~69~ t)6~
I
I
I
I · ..-... .6. Rn
~ /
I/~O
D88~ 0890 0910 0930 0950-, 0991 1011l 021l 1030 D41C 0420
n210 '20[ 1180 1160 1141 12t: 1100 109( 1061 1050 39Cl O~
SBiil~i= Rn '----
,
:
1220 124( 1250 ~261 1280 1300 1311 134( 135( 1360 ~ ~16( 0170
-
~ I~
-..
I~ -
~
I~ 1550 1510 1490 1390 Ii D15<<1 0130
Z20
~
.....-/ , I
---....,,,, :MINEJUm : MINI
~ h....... i
-.-. ,
0010 0180 ~21 '01
020 0010
bo_ - -
0020 0170
1/ 0090 L-
0030 Z 0160
m
k:: (II
1""'1 0150 102. '01
0040 ~
~7i
Location Map - 1183 Ridge Rd 7
.......~ .
.... l
iF
Q('
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM C.7
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned in
Meeting Dates in to City Clerk's Office Meetin2 Dates to City CleriCs Office
~ December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19, 2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
0 January 17,2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF ~ Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Approval of the collective bargaining agreement between the City of Boynton Beach and the
National Conference of Firemen and Oilers, SEIU, AFL-CIO, CLC, Local 1227, Blue Collar Bargaining Unit.
EXPLANATION: On November 14th, 2005, the Blue Collar Bargaining Unit ratified the tentative collective bargaining
agreement reached between the City and Union,
PROGRAM IMPACT: Once approved this contract will be in effect from October of 2004 through September of 2007,
eliminating the current status-quo position of the expired contract, and will affect all employees currently represented by the
Blue Collar Bargaining Unit.
FISCAL IMPACT: This contract is in line with the specific direction given by the City Commission with regard to market
adjustment and merit cycle. All other programs, including Emergency Pay, Longevity, and Tuition Assistance are in line
with current City programs, as budgeted.
AL TERNA TIVES: Not approve the contract and move forward with the impasse proceedings, bringing the contract before
the City Commission for the imposition of a one year contract, which will have already expired on September 30th, 2005,
and fo . g the City and the Union immediately back into negotiations.
" )
'/(
1(1//
D
~~-
r~,)
Humlj/~\ ~e~;~~e ~ ...~
City Attorney I Finance I Human Resources
S:\BULLETIN\FORMS\AOENDA ITEM REQUEST FORM.DOC
, I
1
2
3
4
5
6
7
8
9
10
11
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14
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18
19
RESOLUTION R05-020.1.
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
RATIFYING THE AGREEMENT BETWEEN THE
CITY OF BOYNTON BEACH, FLORIDA AND THE
NATIONAL CONFERENCE OF FIREMEN AND
OILERS, SEIU, AFL-CIO, CLC, LOCAL 1227 - BLUE
COLLAR UNIT FOR THE PERIOD OF OCTOBER 1,
2004 THROUGH SEPTEMBER 30, 2007, AND
AUTHORIZING AND DIRECTING THE MAYOR
AND CITY CLERK TO EXECUTE THE
AGREEMENT; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Boynton Beach and the National Conference of Firemen
20
and Oilers, SEIU, AFL-CIO, CLC, Local 1227 - Blue Collar Unit have successfully
21
concluded negotiations for a three (3) year contract; and
22
WHEREAS, the Agreement was ratified by the Bargaining Unit of the Union;
23
and
24
WHEREAS, the City Commission of the City of Boynton Beach deems it to be in
25
the best interests of the residents and citizens of the City to ratify the Agreement and
26
execute the same; and
27
28
29
30
31
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
The foregoing "WHEREAS" clauses are true and correct and hereby
32
ratified and confirmed by the City Commission.
33
Section 2.
The City Commission of the City of Boynton Beach, Florida does
34 hereby ratify the Agreement between the City of Boynton Beach and the National
S:\CA\RESO\Agreements\CBA Ratifications\NCFO BC 04 - 07,doc
II
Conference of Firemen and Oilers, SEIU, AFL-CIO, CLC, Local 1227 - Blue Collar Unit
2 for the period of October 1, 2004 through September 30, 2007, and authorizing and
3 directing the Mayor and City Clerk to execute the Agreement, a copy of said agreement
4 being attached hereto as Exhibit "A".
5
Section 3.
This Resolution will become effective immediately upon passage.
6 PASSED AND ADOPTED this _ day of December, 2005.
7
8 CITY OF BOYNTON BEACH, FLORIDA
9
10
11 Mayor
12
13
14 Vice Mayor
15
16
17 Commissioner
18
19
20 Commissioner
21
22
23 Commissioner
24 ATTEST:
25
26
27 City Clerk
28
29 (Corporate Seal)
S:\CA\RESO\Agreements\CBA Ratifications\NCFO BC 04 - 07,doc
COLLECTIVE BARGAINING AGREEMENT
BETWEEN
The City of Boynton Beach, Florida
and
The National Conference of
Firemen & Oilers, SEIU, AFL-CIO, CLC, Local 1227
Blue Collar Bargaining Unit
October 1, 2004 to September 30, 2007
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TABLE OF CONTENTS
Article Page
1 Preamble 5
2 Recognition 6
3 Rights of Employees 7
4 Management Rights 8
5 Strikes 8
6 Non-Discrimination 9
7 Representation of the City 10
8 Union Representation 11
9 Collective Bargaining 13
10 Union Time Pool 14
11 Bulletin Boards 15
12 Grievance Procedure 16
13 Disciplinary Appeal Procedure 19
14 Basic Work Week and Overtime 21
15 Task Assignment 23
16 Work Breaks 25
17
Compensatory Time
27
18
Wages
28
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19 Promotions, Reclassifications, Transfers & Demotions 30
20 Stand By and Call Back Pay 32
21 Working in a Higher Class 33
22 Pay for Training 34
23 Emergency Pay 35
24 Certification Pay 36
25 Sick Leave 37
26 Workers Compensation 39
27 Light Duty 40
28 Vacation 41
29 Bonus Days and Bonus Increases 42
30 Holidays 43
31 Compassionate Leave 44
32 Military Leave 45
33 Leave of Absence 46
34 Unauthorized Absence 47
35 Jury Duty 48
36 Seniority, Layoff & Recall 49
37 Job Posting 51
38 Safety and Health 52
39 Tool Replacement 54
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40 Uniforms 55
41 Insurance 57
42 Personnel Files 58
43 Tuition Reimbursement 59
44 General Provisions 60
45 Dues Deduction 61
46 Pension 63
47 Substance Abuse 64
48 Probationary Period 65
49 Longevity 66
50
Savings Clause
69
51
Modification of Conditions
70
52
Posting of Agreement
71
53
Collateral Documents
72
54
Duration
73
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ARTICLE 1
1.0 PREAMBLE
1.1 This agreement is entered into by and between the City of Boynton Beach,
Florida, hereinafter referred to as the "Employer" or "City", and the National Conference
of Firemen and Oilers, SEIU AFL-CIO, LOCAL 1227, hereinafter referred to as the
"Union".
The general purpose of this Agreement is to set forth terms and conditions of employment
and to promote orderly and meaningful labor relations for the mutual benefit of the City
of Boynton Beach in its capacity as an employer, the employees, and the citizens of
Boynton Beach. The parties recognized that the best interest of the community and the
job security of the employees ofthe City depend upon the City's success in establishing
and maintaining effective, proper and superior service to the community.
1.2 The Parties agree that nothing in this agreement shall prohibit the parties from
meeting and discussing any items of mutual interest.
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ARTICLE 2
2.0 RECOGNITION
2.1 The City of Boynton Beach hereby recognizes the National Conference of
Firemen and Oilers, SEIU LOCAL 1227 as exclusive representatives for the bargaining
unit described below for the purpose of bargaining collectively with the City relative to
wages, hours, and terms and conditions of employment of the pubic employees within the
bargaining unit.
2.2 The bargaining unit is comprised of those positions certified for inclusion by the
Public Employees Relations Commission.
2.3 In the event of a conflict between the foregoing list of positions included in the
bargaining unit and the unit as recognized by the Public Employees Relations
Commission (PERC), the unit recognized by the PERC shall control.
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ARTICLE 3
3.0 RIGHTS OF EMPLOYEES
3.1 The employees in the bargaining unit shall have the right to join or assist the
Union or to refrain from any such activity.
3.2 All provisions of this Agreement shall be applied fairly and equitably to all
employees in the Bargaining Unit.
3.3 Employees may request a Union representative to be present when they believe a
formally scheduled meeting with a supervisor may lead to discussions which could form
the basis of disciplinary action.
ARTICLE 4
4.0 MANAGEMENT RIGHTS
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4.1 Except and only to the extent that specific provisions of this Agreement expressly
provide otherwise, it is hereby mutually agreed that the City has and will continue to
retain, the right to organize, plan, direct, control, operate and manage its affairs and those
of its employees in whatever manner it deems appropriate in each and every respect. The
parties to this Agreement hereby agree that, in construing this section, the legal principle
that "the expression of one item is the exclusion of another" shall not apply. Rather, full
effect shall be given to the intention of the parties that management shall retain all
constitutional, ordinance, inherent, common law, or other rights except to the extent
specific provisions of this Agreement expressly provide otherwise. The Union recognizes
the prerogatives of the City to operate and manage its affairs in all respects; and the
powers and authority, which the City has not abridged, delegated or modified by this
Agreement, are retained by the City. The rights reserved to the sole discretion of the City
shall include, but not be limited to, the right:
4.1.1 To determine the purpose and mission of the City and all its employees, to
determine the amount of budget to be adopted, and to exercise control and
discretion over the organization and operation of the City in all respects
including the right to determine whether goods or services are to be made,
provided or purchased and to decide the design and maintenance of the
departments, facilities, supplies and equipment.
4.1.2 To maintain economic stability.
4.1.3 To change or eliminate existing methods of operation, equipment, or
facilities and to adopt and implement technological changes or
improvements including, but not limited to, vehicles, and all other
materials or supplies.
4.1.4 To determine the methods, income and personnel by which such operations
are to be conducted including the right to contract and sub-contract
existing and future work.
4.1.5 To select, hire, test, classify, promote, train, assign, retain, evaluate, lay-
off, schedule, and determine the qualifications of all employees.
4.1.6 To suspend, demote, discharge, reprimand, or take other disciplinary
action against employees for just cause.
4.1.7 To determine the organization of City government.
4.1.8 To determine the purpose and extent of each of its constituents,
departments and positions therein.
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4.1.9 To set standards for service to be offered to the public, and standards for
the performance of duties of job assignments.
4.1.10 To manage and direct the work of the employees of the City, including the
right to assign work and overtime.
4.1.11 To establish, determine, implement and maintain effective internal security
practices.
4.1.12 To determine the number, type and grades of positions or employees
assigned to an organizational unit, department or project.
4.1.13 To determine lunch, rest periods, and clean-up times, the starting and
quitting time, and the number of hours to be worked. Work schedules will
be posted, and will not be altered in the midst of normal pay periods.
4.1.14 To adopt or enforce cost or general improvement programs.
4.1.15 In a civil emergency, to use personnel in any lawful manner.
4.2 If, in the sole discretion of the City, it is determined that civil emergency
conditions exist, including, but not limited to, riots, civil disorders, hurricane conditions,
tornado, national emergencies, or other emergency conditions, the provisions of this
Agreement may be suspended by the City during the time of the declared emergency.
4.3 The City has the right to impose something that is unilateral in nature, and the
Union has the right to object to that decision. If the City does impose something on a
unilateral basis and the Union after notice fails to object to that decision within six (6)
months, it shall be considered finally imposed.
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ARTICLE 5
5.0 STRIKES
5.1 The National Conference of Firemen and Oilers, SEW, AFL-CIO, Local 1227, or
their member agents or designees, agree during the life of this Agreement that they shall
have no right to engage in any work stoppage, slow down, strike or unlawful picketing.
5.2 In the event of a strike, work stoppage or interference with the operation and
accomplishment of the mission of the City Administration, a state or international
representative of the Union shall promptly and publicly disavow such strike or work
stoppage and order the employees to return to work and attempt to bring about prompt
resumption of the normal operations. The Union representatives shall notify the City 12
hours after commencement of such strike, what legitimate measures it has taken to
comply with the provisions of this Article.
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ARTICLE 6
6.0 NON DISCRIMINATION
6.1 The Employer and the Union agree that all provisions of the Agreement shall be
applied to all employees covered by it and the Employer and the Union affirms their joint
opposition to any discriminatory practices to the extent prohibited by law in connection
with employment.
6.2 It is agreed that no employee shall be discriminated against, as prescribed by State
or Federal laws, as amended, in their employment because of race, creed, color, sex, age,
national origin , marital status, physical handicap, sexual orientation or membership or
non-membership in the Union.
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ARTICLE 7
7.0 REPRESENTATION OF THE CITY
7.1 The City shall be represented by the City Manager, or a person or persons
designated in writing to the Union by the City Manager.
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ARTICLE 8
8.0 UNION REPRESENTATION
8.1 The City agrees to recognize the Union's officers and eight (8) City employee
stewards as agents of the Union. The Union shall furnish written notice to the
Department Head of the designated Union officers and stewards within three days of
ratification of this Agreement and when any change in designation is made thereafter.
The City recognizes the right of the Union to designate one (1) chief steward from among
the eight (8) City employee stewards. The authority of a Union steward to act on behalf of
and bind the Union is implied from their designation as Steward.
8.2 Non-employee officials of the Union shall, with prior written notification to the
City Manager be admitted to the property of the City for purposes of administering the
Agreement. Union officials as designated above shall only be able to meet with City
employees in non-work areas (Le., break areas) and during non-work time. Nothing in
this section shall preclude or interfere with the City's right to control access to City
facilities for safety and lor security purposes.
8.3 Union stewards will be granted leave to engage in collective bargaining, subject to
the limitations set forth in Article 9, or to meet with the representatives of the CITY for
grievance investigation and/or consultation with management representatives to avoid or
resolve grievances.
8.4 Union Stewards may be granted leave nd may utilize "union time pool" time to
engage in the following representative activities:
1. When an employee is required to appear at a hearing related to a
grievance and or arbitration.
2. When and employee is responding to disciplinary action or
investigation.
3. When an employee is attending a pre-determination hearing.
Members of the bargaining unit may each donate a proportionate share of the hours
necessary to fund the Union time pool. Union time pool time may be transferred from
steward to steward. Stewards may be released without payor they may use accrued
vacation time, but in either event, only at the discretion of the department head (or
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designee), whose approval shall not be unreasonably withheld and when releasing such
employee does not adversely effect the on-going day to day operations in any department.
Additional hours may be used, with pay, when those hours are funded by "Union Time
Pool" time.
The CITY may stop the use of such time off if it interferes with productivity or manpower
needs. However, the exercise of such right on the CITY'S part shall not be arbitrary or
capricious, nor shall it allow the CITY to proceed in a manner that deprives the employee
of his or her right of representation.
8.5 No employee shall engage in Union business while on duty except as referenced
in Section 3.
8.6 The City Manager will grant the Union stewards combined leave, without pay, for
a total of twenty (20) days per year in order that they may attend conferences, seminars
and similar events or other union activities related to their representative function
provided the leave does not adversely effect the on-going day to day operations in the any
department.
8.7 Stewards shall maintain and provide to the City a Union Business time-out slip
that shall be processed to show their accumulated hours used against the Union time pool.
The form for this purpose shall be attached hereto as Appendix "A" to this agreement.
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ARTICLE 9
9.0 COLLECTIVE BARGAINING
9.1 The membership of the bargaining unit shall be represented in collective
bargaining by the President of the Union or by a person or persons designated in writing
to the City Manager. It is understood that the Union representative or representatives
are the official representatives of the Union for the purpose of negotiating with the City.
Such negotiations entered into with persons other than those defined herein, regardless of
their position or association with the Union, shall be deemed unauthorized and shall have
no weight or authority in committing or in any way obligating the Union. It shall be the
responsibility of the Union to notify the City Manager in writing of any changes in the
designation of any certified representative of the Union.
9.2 No more than six (6) Stewards may participate in collective bargaining while on
duty, without loss of pay. Additional Stewards or bargaining unit members may
participate in collective bargaining (present at the table) by utilizing Union Time Pool
hours, or while off duty, or when on approved paid leave.
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ARTICLE 10
10.0 UNIONTIMEPOOL
· 10.1 Bargaining unit members may donate, on an annual basis, from their
accrued vacation leave, sick leave bank (provided the member maintains at least 120
hours of accrued time), or compensatory time to be banked and subsequently used to
permit designated Union stewards to engage in representative activity or bargaining as
stated above. Donations to the Union Time Pool shall be solicited by the Union
during ratification of this Agreement or any other non-work time. Donations shall be
on an annual basis and deducted/transferred from the employee's appropriate leave
bank during the month of October. All time will be distributed on an hour-to-hour
basis. A list of those employees donating to this time bank shall be maintained by the
Union, a copy of which will be provided to the City Manager and Finance Director.
10.2 Time shall be transferred from the employees appropriate leave bank each year of
the Agreement during the month of October.
10.3 Time Pool hours shall roll over from one year to the next.
10.4 Union representation shall utilize the Union Time-Out slip when using Time Pool
hours.
10.5 Union time pool hours shall only be used for a steward's leave from assigned
regular duties.
10.6 Union time pool hours shall be classified as paid leave from work and shall not
count as time worked for the purpose of calculating overtime.
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ARTICLE 11
11.0 BULLETIN BOARDS
11.1 The Union shall be provided space on bulletin boards at each location so
designated by the City in the areas where unit employees normally are assigned to work
for the use of LOCAL 1227. These bulletin boards shall be used for posting Union
notices, signed by a Union officer but restricted to the following:
A. Notices of Union recreational and social affairs;
B. Notices of Union elections and results of elections;
C. Notices of Union appointments and other official Union business;
D. Notices of Union meetings.
E. Union newsletter On Track (may be unsigned).
11.2 All other information, including any notices containing any information other than
purpose, date, time and place may be posted on such designated areas and the Union shall
furnish the City Manager's office with a copy. All costs incidental to preparing and
posting of Union materials will be borne by the Union. The Union is responsible for
posting and removing approved material on its bulletin board and for maintaining such
bulletin boards in an orderly condition.
11.3 The Union shall not post endorsements for candidates who are running for office.
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ARTICLE 12
12.0 GRIEVANCE AND ARBITRATION PROCEDURES
12.1 A grievance is defined as a dispute or disagreement involving the application or
interpretation of this Agreement.
12.2 No employee or group of employees may refuse to follow directions pending the
outcome of a grievance except where safety would be jeopardized. Employees in the
bargaining unit will follow all written and verbal directives, unless the employee has an
objective basis to believe that hislher health and safety is threatened. Compliance with
such directive will not in any way prejudice the employee's right to file a grievance
within the time limits contained herein, nor shall compliance affect the ultimate
resolution of the grievance.
The parties agree that the grievance procedure shall be the sole and exclusive method for
resolving any dispute involving the application or interpretation of the Agreement.
12.3 All grievances shall be in writing on a form prepared by the City and Union. All
responses to a grievance must be in writing and dated by the responding party. Grievances
not appealed to the next higher step within the prescribed time limits will be considered
withdrawn and need not be further processed by the City. Failure by management to
observe time limits for any step of the grievance procedure shall entitle the employee to
advance the grievance to the next step. Grievance time limits may be extended only by
mutual written agreement of the Union and the City.
12.4 GREIV ANCE PROCEDURE STEPS
The parties are in the process of drafting and have agreed to substitute a grievance
tracking system which utilizes the City Clerk's Office as a conduit for filing. When
finalized, the tracking system procedure shall be reduced to writing and substituted
for, or supplement, the following Step System.
12.4.1 Step 1. Within ten (10) working days of the incident or the time which the
employee had knowledge of the incident, the Union may initiate a grievance with the
employee's Department Director. The grievance shall be hand delivered or send by
facsimile during regular working hours (8:00 AM to 5:00 PM).
The written grievance must state the following:
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A. Statement of the grievance and the facts upon which it is based.
B. The Article Sub-Section(s) of this Agreement alleged to have been violated.
C. The action, remedy, or adjustment requested.
D. The signature of at least one aggrieved employee and of a union representative
(Union Official or Steward) and the date filed.
E. A statement indicating the grievance is a class action grievance, when
appropriate. Any and all grievances submitted as a class action must be
signed by a Union Official (president or Vice-President).
F. A statement identifying the positions of the class of workers affected when
brought as a class grievance. Any and all grievances submitted as a class
action must be signed by a Union Official (president or Vice-President).
The Department Director shall respond to the grievance on or before 5 :00 PM on the
eleventh (11 th) business day following the date of receipt of the grievance.
Step 2. In the event the employee is not satisfied with the disposition of the grievance by
the Department Director the Union shall have the right to file a written appeal of the
decision to the Human Resources Director within five (5) days of the date of receipt of
the Department Director's decision.
Within five (5) days of receipt of the grievance, the Human Resources Director will
contact the aggrieved employee and schedule a meeting within five (5) days to discuss the
matter. c) The Human Resources Director or designee shall respond in writing to the
employee within five (5) days of the meeting.
Step 3. When a grievance is not settled under the forgoing steps of the grievance
procedure, the Union, within twenty (20) days of such decision, may refer the dispute to
an impartial arbitrator from the pre-selected panel of arbitrators appointed by mutual
agreement of the parties.
The arbitrators shall set the hearing on the matter appealed will be heard within ninety
(90) days following appointment. If the arbitrator is not available within the ninety (90)
day period, the next arbitrator shall be used. The arbitrator shall make a final and binding
ruling within thirty (30) days following the hearing or, when requested by either party, the
submission of briefs .
The City and the Union has heretofore selected a panel of six (6) arbitrators from the
Federal Mediation and Conciliation Service (FMCS). The City selected three (3)
arbitrators and the Union selected three (3) arbitrators. These arbitrators, shall hear
grievances on a rotating basis, beginning in alphabetical order of the arbitrator's sir name.
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If Rodney Dennis is no longer available to serve as an arbitrator, the City may designate
an alternate arbitrator, as Mr. Dennis was one of the City's original designated choices.
12.5 The arbitrator shall have only jurisdiction and the authority to apply and interpret
the provisions of this Agreement. He/she shall not have jurisdiction to alter or change in
any way the provisions of this Agreement and shall confine the decision solely to the
issue of interpretation or application of the Agreement presented. The decision of the
arbitrator on any matter within his/her jurisdiction shall be final and binding on the
Union, the City and the employee covered by the Agreement.
When the arbitrator has been selected by the parties, the City shall have ten (10) days
from receipt of notice of appointment to raise arbitrability as a defense, If arbitrability is
raised by the city, the issue of arbitrability shall be determined by the arbitrator no less
than thirty (30) days prior to the commencement of an arbitration hearing on the
grievance itself, if the matter is arbitrable.
The issue of arbitrability shall be determined in summary fashion without a hearing. The
parties shall submit the issue to the arbitrator by motion of the city with supporting
documentation and/or affidavits. The Union shall file its response with supporting
documentation and affidavits within ten (10) days of the City's motion. The arbitrator
shall make his/her ruling based on the documents provided by the parties. The arbitrator
may, at the arbitrator's discretion, conduct one telephone conference with counsel for the
City and Union prior to ruling on the City's motion.
If the City raised the question of arbitrability and loses that determination, the City shall
pay the arbitrator's fee for the arbitrability determination. If the City raised the question
of arbitrability and the arbitrator determines that the matter is not arbitrable, the Union
shall pay for the arbitrator.
12.5.1 The City and the Union agree to share all information each party will present to
the arbitrator no later than ten (10) days prior to the date of the arbitration, even if such
information was accumulated after the final grievance step or after the terminated
employees' pre-determination hearing.
12.6 The hearing shall not be formal and the strict rules of evidence shall not apply.
12.7 The parties shall divide the arbitrator's fee and expenses equally. In the event of a
settlement, the arbitrator's fee and expenses shall be born equally by the parties, unless
they agree otherwise.
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12.8 The term "day" shall mean Monday through Friday, exclusive of holidays, as
recognized by this agreement.
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ARTICLE 13
13,0
ARTICLE 12
from White CBA with modifications
Article to be renumbered in final document
12.0 PROGRESSIVE DISCIPLINE
12.1 PURPOSE
12.1.1 The City is committed to recruit, train, and retain qualified employees who
will contribute to the City's mission.
12.1.2 The success of the City government in providing quality and efficient
public service directly correlates with appropriate employee conduct and
performance. Employee behavior that is positive and supportive of the
goals of effective municipal management is fully encouraged.
12.1.3 When an employee's conduct or performance is inconsistent with the
needs and goals of the City, disciplinary actions up to and including
dismissal can occur. Progressive discipline is suggested when
circumstances support its use. In proper cases, dismissal may immediately
occur.
12.1.4 No employee shall be disciplined or discharged without just cause.
12.2 POLICY
12.2.1 Counseling and written reprimands should be utilized as an element to
motivate employees to choose behavior conducive to an individuals
growth, development and most importantly to insure the successful
operation of the City and its services. However, in certain circumstances
punitive discipline actions will be necessary. There is no "fixed formula"
for discipline, management reserves the right and prerogative to make
disciplinary decisions based on repeated occurrences of varying incidents,
past performance or severity of the incident.
12.2.2 Although progressive disciplinary actions are encouraged when
circumstances support such use, the severity of misconduct and the
circumstances shall determine the nature of the discipline.
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12.2.3 A number of factors should be considered in determining the appropriate
level of discipline to be taken at each successive step. Such factors may
include time intervals between offenses, effectiveness of prior disciplinary
actions, insubordination, employee willingness to improve, overall work
performance and teamwork.
12.2.4 Certain misconduct is so contrary to the public interest that dismissal shall
be the only appropriate measure.
12.2.5 The level of misconduct may differ in individual cases from apparently
similar incidents. The City retains the right to treat each occurrence on an
individual basis without creating a precedent for situations that may arise
in the future. This case-by-case method is designed to take individual
circumstances and/or mitigating factors into account. These provisions are
not to be construed as a limitation upon the rights of the City, but are to be
used as a guide.
12.2.6 All prior discipline received by an employee shall be considered when
a new discipline is contemplated, but not all prior discipline shall be
given the same weight. By way of example: The older a discipline, the
less its weight. A pattern of discipline over a short period of time has
greater weight than sporadic discipline spread over an extended
period of time.
12.2.7 Deleted
EXAMPLES OF MISCONDUCT
The following types of infractions, offenses or misconduct shall represent employee
noncompliance with rules, regulations, policies, practices or procedures of the City or the
Department or employee wrongs or offenses that violate permissible behaviors or are
specifically prohibited by law. The following are examples of violations that shall result
in discipline and the progressive discipline actions that may accompany the violations.
MISCONDUCT
1. Conduct unbecoming of a City employee. Conduct unbecoming a City employee
means: Employee behavior or actions on the part of the employee which hinder or
jeopardize the successful operation of the City, undermine teamwork and
cooperation among City employees, or undermine the public confidence in the
City or its employees.
2. Violations or disregard of City Safety Policy & Procedures, including:
a. Careless use of vehicles or equipment
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b. Failure to use all safety restraints when riding in or operating a City vehicle
c. Failure to wear and or use prescribed uniforms or equipment
3. Abuse of Personnel Policies, including but not limited to:
a. Abuse of sick leave privileges, sick leave policy or excessive absenteeism
b. Failure to notify Department and or Human Resources of current address and
telephone number within 10 calendar days of change
c. Failure to report any outside employment
4. Abuse of departmental procedures and work rules including:
a. Failure to provide name and official title to any person requesting same when
performing work related duties
b. Habitual extension of lunch period or break period
c. Habitually late for work without valid reason
d. Smoking in prohibited areas
e. Unauthorized solicitation, posting of material or non-productive behavior
5. Deleted
NOTE: This chart outlines the usual progression options for repeated occurrences of
misconduct. If serious misconduct or extreme misconduct has occurred previously, there
will be faster progressive action.
OFFENSE TYPE 1 ST OCCURRENCE 2ND OCCURRENCE 3RD OCCURRENCE
Misconduct Counseling Written Reprimand Suspension Without
Payor Dismissal
SERIOUS MISCONDUCT
1. Violation or disregard of City Safety Policy & Procedures, including:
a. Continued misuse of equipment or negligence resulting in injury to self others
or damage to City equipment or property
b. Horseplay potentially hazardous to life or property
c. Unauthorized use or unsafe operation of City property, equipment or vehicles
2. Abuse of Personnel Policies, including:
a. Threatening a co-worker or supervisor
b. Use of abusive language to or about an employee, co-worker, supervisor or the
public
c. Insubordination, meaning the failure to recognize or accept authority of a
supervIsor
3. Abuse of departmental procedures and work rules, including:
a. Sleeping on the job
b. Absent without calling in to department within one hour of shift start time
c. Disrupting or hindering departmental operations
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d. Failure to work required overtime assignments, special hours, special shifts or
unavailability during stand-by status
e. Outside employment which conflicts, interfered or otherwise hampers the
performance of the employee in their City job
4. Inefficiency or Incompetence
The inefficiency or incompetence in the performance of assigned duties may result
in demotion or disciplinary action up to and including termination. Examples of
poor performance shall include failure to provide responsive, courteous, high
quality customer service or repeated failure to support team goals, and contribute
to team success.
Employees who receive an OVERALL "Partially Meets Standards" or "Does Not Meet
Standards" performance evaluation (rating of 1 or 2) shall be given follow-up evaluation
within 60 days of the "Does not Meet Standards: or :Partially meets Standards" initial
evaluation. More than one overall rating of "Below Standards" may subject the employee
to demotion or disciplinary action up to and including termination. It is the responsibility
of every employee to perform at a minimum level of "Meets Standards" {as outlined in
the Incentive Pay System Policy}.
The following chart outlines the progressive discipline options for three occurrences of
serious misconduct. If misconduct or serious misconduct has occurred previously, there
will be faster progressive discipline.
OFFENSE TYPE 1 ST OCCURRENCE 2ND OCCURRENCE 3RD OCCURRENCE
Serious Misconduct Written Reprimand or Suspension Without Dismissal
Suspension Without Pay Pavor Dismissal
EXTREME MISCONDUCT
1. Violations or disregard of City Safety Policy & Procedures, including:
a. Failure to report an on-the-job injury or accident within 24-hours to the
immediate supervisor
b. Failure to report an employees' on-the-job injury to Risk Management within
24 hours and/or completion of necessary documentation
c. Fighting on the job or engaging in any intentional act which may inflict bodily
harm on anyone
d. Operating a City vehicle or equipment without a required and valid driver's
license
e. Failure to report the revocation or suspension of a driver's license when
employment involves driving
2. Abuse of Personnel Policies, including, but not limited to:
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a. Possession of a firearm or concealed weapon on City property or while
performing official duties without written permission from the Department
Director (excluding law enforcement officers)
b. Gambling during work hours
c. Refusal to sign a disciplinary form
d. Suspension or revocation of any required job related license or certifications.
3. Abuse of departmental procedures and work rules, including:
a. Unauthorized personal use of City equipment or funds
b. Conducting personal and/or private business on City time; improper use of
City time for such activity
c. FalsifYing attendance records
d. Other department rules as communicated by director or supervisor
4. Illegal, unethical or improper acts, including:
a. Theft or removal of City property without authorization
b. FalsifYing employment application or concealing information during pre-
employment screening or processing
c. Soliciting or accepting an unauthorized fee or gift or failure to comply with
Chapter 112, Florida Statute
d. Giving false information or failure or refusal to fully cooperate or provide full
truthful information in City initiated investigations
e. Possession, use or sale of illegal drugs, alcohol or prescription medication that
alters the employee's performance on the job or any confirmed positive drug
test
f. Possession or use of alcohol while on duty; or reporting to work under the
influence of alcohol
g. Refusal to participate, if offered, in a drug/alcohol rehabilitation program
h. Refusal to submit to a City required drug or alcohol test
1. FalsifYing or attempting to falsifY a City ordered drug test
J. Violating the City's Sexual Harassment policy through interaction with
another employee or a member of the public
k. Conviction of a felony (Including non-work related)
The following chart outlines the progressive discipline options for two incidents of
extreme misconduct. If misconduct or serious misconduct has occurred previously, there
will be faster progressive action.
Note: The progressive discipline steps outlined above refer to the discipline options the
City may take. If such discipline is appealed to arbitration, the arbitrator is not bound in
OFFENSE TYPE 1 ST OCCURRENCE 2ND OCCURRENCE
Extreme or Unlawful Suspension Without Dismissal
Misconduct Payor Dismissal
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any manner by such options and is free to independently determine the appropriate level
of discipline if the employee is found to have committed the offense.
12.4 PROCEDURE FOR DISCIPLINARY ACTION
12.4.1 When an immediate supervisor becomes aware of conclusive evidence of
the need for the employee discipline, he/she becomes responsible and shall
investigate the circumstances of the misconduct or lack of performance,
prior to deciding upon the type of disciplinary action to be recommended
or taken. Documentation of the discipline investigation or of the conduct
shall be required on the part of the immediate supervisor in order to
establish appropriate records. Human Resources will be available to assist
in such investigations. In cases where investigations of a more substantial
nature are required, the following types of administrative review shall be
administered.
12.4.2 Administrative Review - Investigations of non-criminal violations
conducted in the absence of immediate or conclusive evidence involving
any City employee, with the exception of Police department employees.
These investigations shall be conducted by the Department Director and
Human Resources, who shall obtain all sufficient information, including
documentation and/or sworn statements, in order to determine the
necessity or level of disciplinary action. Human Resources shall assume
responsibility for acquiring any necessary sworn statements.
Administrative investigations shall be conducted expeditiously.
12.4.3 Criminal Investigations - Investigations conducted when criminal
violations are reportedly committed by an employee of the City. These
investigations shall be conducted by the Police Department, in
collaboration with the Department Director of the involved employee.
12.4.3.1 In instances where an investigation of serious, unlawful or
other extreme misconduct is necessary, administrative and/or
criminal investigations shall be conducted prior to the effective
date of final disciplinary action.
12.4.3.2 The immediate supervisor may initiate a three-day suspension
or less suspension with pay to afford a supervisor the
opportunity to investigate an alleged incident or misconduct in
the absence of the employee. Suspensions of more than three
days with pay require the approval of the Human Resources
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Director. This practice may also be used in the event that
alleged misconduct is severe but unproved. The immediate
supervisor shall immediately notify the Department Director
and Human Resources after the suspension is issued, so that the
matter can be investigated.
12.4.3.3 A recommendation for disciplinary action may result from the
findings of an investigation. If disciplinary measures are not
recommended after the investigation, the suspension with pay
period shall not be counted as disciplinary in nature. A
document confirming a favorable determination as to the matter
should be made part of the employee's record.
12.5 TYPES OF DISCIPLINARY ACTION
A. COUNSELING - Consists of the immediate supervisor warning the employee
to correct or improve performance, work habits or behavior, and counseling the
employee on improvements expected. Counseling serves as a warning against
further repetition of employee behavior. Future violations will result in discipline
up to and including termination.
The immediate supervisor should complete a Counseling Memorandum. The
employee shall be required to sign the form signifying that he/she has read and
discussed the contents with the supervisor.
The Counseling Memorandum shall be forwarded to Human Resources for
retention in the employee's records, with a copy provided to the employee. The
supervisor may request that the employee complete a written action plan to correct
the behavior. Employees may submit comments for inclusion in the record.
B. WRITTEN REPRIMAND - Consists of an immediate supervisor issuing a
written notice of reprimand to improve performance, work habits or behavior. A
written reprimand should include a complete description of the incident(s) of
misconduct, inappropriate behavior, work habits or performance which require
improvements; previous records of discussion; a time frame within which the
employee must correct or improve hislher behavior; and a warning that future
violations will result in further disciplinary actions up to and including
termination.
Written reprimands shall be signed by the employee to acknowledge receipt and
forwarded to Human Resources for retention in the employee's records, with a
copy provided to the employee. Employees may submit comments for inclusion
in the record.
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The employee may be required to complete a written plan for correction of the
behavior. When the written reprimand contains a time frame for employee
improvements, a follow-up discussion at the end of the designated time period
should be conducted. The follow-up discussion will provide a specific
opportunity to review the employee's improvements relative to the discipline.
Written reprimands should be reflected on the employee's performance appraisal
along with any noted improvements.
C. SUSPENSION WITHOUT PAY - Consists of an employee being prohibited
from returning to work until the specified period of suspension has passed or the
forfeiture of vacation time, if agreed to by the employee.
Suspensions without pay shall be used when an employee is removed from the
job due to extreme misconduct or unlawful behavior, or when instances of
progressive discipline supports a suspension without pay for a specified period of
time. Any time an employee is suspended for discipline the suspension shall be
without pay.
1. With the written authorization of the Department Director and Human
Resources, immediate supervisors have the authority to issue a suspension
without pay for three (3) working days or less.
2. Suspensions without pay beyond three working days require prior
concurrence by Human Resources, review by the City Attorney's Office
and authorization by the City Manager's Office.
3, Employees being suspended without pay shall be notified in writing by the
immediate supervisor. The written notification shall consist of the reason
for the action and the duration of the suspension without pay. It shall also
include a statement that future violations will result in further disciplinary
actions up to and including termination.
4. Employees may submit comments for inclusion in the record. Written
notification of a suspension shall be signed by the suspended employee
acknowledging receipt of the written notification, and forwarded to
Human Resources for inclusion in the employee's record, with a copy
provided to the employee, the Department Director, and one to the Finance
Department for payroll purposes.
D. DEMOTIONS - In the context of this policy demotion consists of an
employee being involuntarily removed from a higher level classification to a
lower level classification, with a resulting decrease in salary. Although not
limited to such instances, demotions may occur in some cases because of the
inability to fulfill the duties of the higher level job in a satisfactory manner; or a
failure to comply with employment conditions such as licensure or certification.
In addition, probationary employees shall be subject to demotion without the City
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being required to state a reason. The probationary employees shall not have
access to any appeal process with regard to the demotion.
Immediate supervisors should discuss the potential demotion of an employee with
their chain of command and the Human Resources Department prior to a written
recommendation for demotion. The Department Director shall then submit the
written recommendation to the City Manager through Human Resources.
Demotions require concurrence from Human Resources, review by the City
Attorney's Office and authorization from the City Manager prior to being
effected.
Written notification of demotions shall be provided to the employee by the
department Director. Such notices shall include the final decision, the reason(s)
for the decision, the employee's new classification title, the new pay range and
pay rate, and the effective date of the demotion. Written notifications shall also
include that future violations will result in further disciplinary actions up to and
including termination if the demotion was a result of misconduct.:.
All documentation of a demotion shall be retained in the employee's file in the
Human Resources Department. A copy of the written notification of demotion
shall be forwarded to the Finance department for payroll purposes.
Employees may request a demotion to a lower level classification voluntarily.
Such demotion shall not be punitive. Employees may submit comments for
inclusion in the record. Written notification of a demotion shall be signed by the
employee acknowledging receipt of the written notification and forwarded to
Human Resources for inclusion in the employee's record.
E. DISMISSAL - Dismissal is a result of an employee's involuntary termination
that severs the employment relationship. At such time all employee benefits
cease, except as otherwise provided by law.
Immediate supervisors shall supply through documentation and discuss
recommendations for an employee's dismissal with their chain of command and
Human Resources. Upon receiving a written recommendation from the
supervisor, the Department Director shall submit the documentation to Human
Resources. Dismissals shall be effected only with the concurrence of Human
Resources, review by the City Attorney's Office and authorization by the City
Manager.
A written notice of recommended termination shall be given to the employee in
person. However, after two unsuccessful attempts to deliver the notification, then
the notice shall; be sent via US mail to the most recent address on record in the
personnel file. The recommendation shall include the following information:
1. The underlying reasons for the recommended termination
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2. Documentation upon which the Department Director relied in formulating
said recommendation
3. An explanation of hislher rights to request a predetermination hearing
prior to termination taking effect and the facts that the decision to
discipline of the City Manager shall be final subject to grievance and
arbitration as provided for in Article 10 of this Agreement.
The dismissal recommendation and the City Manager's final decision shall be
placed in the employee's personnel file, and a copy shall be forwarded to the
employee and hislher Department Director. Employees may submit comments for
inclusion in their personnel file.
Probationary employees who have not successfully completed the established
probationary period shall be subject to dismissal without cause, after review by
Human Resources.
12.6 RIGHT TO PRE-DETERMINA nON HEARING
Prior to the effective date of any suspension without pay of three (3) days or
more, or a termination, the City shall conduct a predetermination hearing. The
Human Resources Director and the City Manager's designee shall conduct the
predetermination hearing. The employee shall be provided with reasonable notice
of the predetermination hearing date and of the charges which are the grounds
for the disciplinary action. The employee may be accompanied and assisted at the
predetermination hearing by a representative of his choice. The employee shall be
afforded the opportunity to present information in defense or mitigation to the
charges brought against the employee. Following the predetermination hearing,
and any further investigation into issues raised by the employee in defense or
mitigation of the charges, the Human Resources Director and the City Manager's
designee shall sustain, reverse, or modify the disciplinary action and give the
employee written notice of their action and at the same time establish the
suspension or termination date(s) if appropriate.
12.7 EMPLOYEE APPEALS - GRIEVANCES
12.7.1 Probationary employees shall not have the right to appeal or grieve any type of
disciplinary action.
12.7.2 Regular employees may appeal to an arbitrator a discipline greater than a
suspension without pay of more than one work day using the same procedure
for arbitration as is set forth starting in Step 3 of Article 12 (grievance
article). shall have just cause appeal and grievance rights as outlined in
Article 12 of this Agreement.
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12.7.3 Reeular employees may respond to discipline actions of counseline. written
reprimand and suspensions with or without pay. of. less than one (1) workday
by reQuestine administrative review by the Human Resources Director. Such
request shall be made within ten (10) calendar days of the imposition of the
discipline. The Human Resources Director shall review the. disciplinary action
in Question and shall either sustain. reverse. or modify the disciplinary action.
The Human Resources Director's disposition shall be made within thirty (30)
days of the employee's request for review. The Human Resources Director's
disposition is fmal and not subiect to further review.
12.8 PERFORMANCE IMPROVEMENT PLAN
Employees who receive a Written Reprimand with a Suspension shall be placed on
a Performance Improvement Plan. The purpose of Performance Improvement Plan
is to monitor employee performance, with an evaluation of performance being
made every 30 days. The employee must demonstrate immediate and sustained
improvement in their performance throughout the 90-day evaluation period or face
dismissal.
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ARTICLE 14
14.0 BASIC WORK WEEK AND OVERTIME
14.1 The basic workweek shall consist of forty (40) hours, unless otherwise specified.
The City Manager will establish and may change the basic workweek and hours of work
best suited to meet the needs of the department and to provide superior service to the
community. Nothing in this Agreement shall be construed as a guarantee or limitation of
the number of hours worked per week.
14.2 All authorized and approved work performed in excess of forty (40) hours in any
one work week shall be considered as overtime and shall be paid at the overtime rate of
one and one-half times the employee's straight time rate. Overtime shall be offered for a
specified work function on a rotating basis based on seniority to those employees who
normally perform the job functions during their regular work hours.
14.3 Employees may all be required to work additional hours as directed unless
excused by supervision. .
14.4 Since the Utility Department is a seven (7) day per week continuous operation,
employees will have two (2) consecutive days off after completing their regularly
scheduled five day work week. In the event that an employee chooses to do so, and it can
properly be scheduled, their two days off per week may be split to accommodate the
needs of both the employee and the employer.
14.5 Supervisors will provide no less than two (2) hours advance notice to employees
prior to the assignment of scheduled overtime, except in the case where the supervisor
has determined that the scheduling of overtime is done on an immediate basis to meet the
needs of the community.
14.6 For purposes of overtime computation in the current year of this Agreement
(10/1/05-9/30/06) hours actually worked, holidays and vacation time will count as hours
worked. In the final year of this Agreement (10/1/06-9/30/07) only hours actually worked
will be counted for the purpose of calculating overtime unless either party has requested
reopener of this Article, pursuant to the reopener provision of Article 54.
14.7 Employees cannot be in a work status more than seven (7) minutes prior or seven
(7) minutes after regular workday unless they have their supervisor's approval to be in a
work status. Each employee must be advised of the official start and ending time of their
department workday.
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For purposes of overtime, the City will follow the Department of Labor's "7/8 Minute
Rule". This rule means that an employee will not be eligible for overtime until helshe has
been on the job for more than seven minutes, i.e. at the start of the 8th minute they would
then receive 15 minutes at time and a half. This procedure will also be followed if an
employee reports to work late. The employee shall be marked as tardy using the same 7/8
Minute rule, for purposes of calculating payroll, however, an employee will be deemed
"tardy" if they appear for work anytime after the designated starting time. Any employee
that is tardy is subject to appropriate discipline.
14.8 It is understood that the clock designated by an employee's supervisor to record
arrival and departure shall be the clock against which timely reporting for work is
measured. If at any time, that clock is deemed inoperative, the immediate supervisor will
advise employees of the clock which will be utilized in lieu of it.
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ARTICLE 15
15.0 TASK ASSIGNMENT - SOLID WASTE
15 .1 Workweek and Overtime
15.1.1 Solid Waste employees shall be held responsible for satisfactory completion of a
daily task assignment.
15.1.2 Within the Solid Waste Division, circumstances may arise which prevent certain
crews from completion of their assigned route within the work day. In that event
management may direct other crews to help complete the route(s) of the crews unable to
complete their route(s), on that same day.
15.1.3 All employees in the Solid Waste Division of Public Works that are covered by
this agreement shall be considered task employees. Task employees will be assigned to
shifts or either 8 or 10 hours per day. Employees will always maintain the same shift for
an entire workweek. A daily task assignment shall be assigned at the beginning of the
workday by the supervisor. Upon completion of the assigned daily task, the task
employee may be required to perform other work functions related to the Solid Waste
Division of public Works. Task employees may be assigned duties outside of the Solid
Waste Division in the event of pending, ongoing, or past citywide emergencies.
Task employees shall be released from duty by the immediate supervisor. No task
employee will be allowed to release him or herself from duty.
15.1.4 All task runs shall be equalized as closely as possible, as determined by the Public
Works Director.
15.1.5 Employees covering another employees assigned routes when the normally
assigned employee is on vacation or out for an extended illness, shall be assigned for the
entire 40 hour period, and shall work the same shift for the entire period as the employee
whose shift they are covering. Management shall make every effort to assign the
employee covering the shift 48 hours in advance.
15.1.6 Task hours count as hours worked for the purpose of computing overtime in the
current year of this Agreement (October 1, 2005 through September 30, 2006). In the
final year of this Agreement (October 1,2006 to September 30,2007), task hours will not
count as hours worked, and overtime will be paid according to Article 14.
15.2 Holidays
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15.2.1 Employees who regularly work a ten (10) hour assignment shall receive ten (10)
hours pay for each observed holiday. Employees who regularly work an eight (8) hour
assignment shall receive eight (8) hours pay for each observed holiday.
15.2.2 In addition to receiving holiday pay Solid Waste employees shall receive their
regular daily task hours at time and one half when required to work on a holiday even if
they complete their assignment in fewer hours than regularly assigned. Should they be
required to work beyond their regular task hours on a holiday, those hours also shall be
paid at time and one half their regular rate of pay.
15.2.3 The City will publish a holiday service schedule and make up day schedule at
least six (6) months prior to the holiday.
15.2.4 When the work schedule is such that employees will not be required to work the
designated holiday, the holiday make-up days will occur on either Wednesday or
Saturday, whichever day immediately follows the holiday in question, and shall be paid at
the employees time and one-half rate of pay.
Should service be provided on Sunday, the City shall pay employees, who volunteer to
work, a 3-hour minimum at their overtime rate of payor the actual time worked
whichever is greater. Employees may sign up to voluntarily work on Sunday to perform
the same type of work completed during the regular work week.
Voluntary Sunday work assignments shall be made on a rotating seniority basis starting
with the most senior employee who signed up to work. If no employees volunteer to
work on a Sunday when work is available, the City shall assign the work on a reverse
seniority
basis beginning with the least senior employee who would normally performs the work
during the regular work week.
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ARTICLE 16
16.1 Employees shall receive either a one-half hour or a full hour unpaid lunch period
each day based on a majority vote of the employee group.
16.2 Employees shall also receive two; fifteen (15) minute paid breaks each day. Any
employee group that would like to forgo their fifteen (15) minute breaks and add them to
their lunch period may do so on a majority vote of the employee group.
16.3 In addition employees shall be in a pay status, each day, as follows:
Travel time to and from lunch not to exceed twenty (20) minutes each day.
Ten (10) minutes clean-up time prior to the lunch period.
Fifteen (15) minutes clean-up time prior to the end of the employees shift.
16.4 Abuse of break or clean up time is grounds for progressive disciplinary action.
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City of Boynton Beach
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NCF&O/SEIU LOCAL 1227
ARTICLE 17
17.0 COMPENSATORYTIME
17.1 Employees may accrue and use compensatory time in lieu of overtime pay when
the employee works in excess of forty hours in a workweek.
17.2 Compensatory time will be accrued and used at the same rate the overtime rate
would be paid. The compensatory time must be used within sixty (60) days of the pay
period in which the compensatory time was earned or be paid at that time.
17.3 It is solely the employee's choice as to whether he/she wishes to be paid for their
overtime at one and one-half times their regular hourly rate of pay, or take compensatory
time. The City will not encourage employees to take one form of compensation over the
other.
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ARTICLE ~
18.0 WAGES
18.1 Effective October 1, 2004, bargaining unit employees shall receive a 2% market
adiustment added to base wage.
18.2 Effective April 1. 2005 bargaining unit employees shall receive the following
performance evaluation wage increase. added to base wage:
a. Performance evaluation score shall generate a merit increase as outlined in
Appendix B of this agreement.
b. If the performance evaluation score is below 2.0. no wage increase will be
applied.
18.3 No employee will receive a base wage increase to a rate higher than the maximum
salary for the position. An employee that is at the maximum salary range shall
receive the market adjustment increase and the Performance Evaluation wage
increase, if applicable, as a lump-sum payment.
18.4 The April 1 Performance Evaluations and re-evaluations at each thirty (30) day
period as outlined below shall be completed in a unbiased and fair manner.
Justification for all performance evaluation scores "exceeding standards" or
"needs improvement" must have been previously provided to the employees being
evaluated. Through Labor/Management meetings, the Union and City shall
continue to work on the evaluation process in order to ensure pay equity for
employees.
18.5 Employees who receive a performance evaluation rating that falls below a "Meets
Expectations" (rating ofless than 2) shall be placed on a Performance Improvement
Plan. It is the responsibility of each employee to perform at a minimum level of
"Meets Standards".
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City of Boynton Beach
ARTICLE 19
19.0 PROMOTIONS. RECLASSIFICATIONS, TRANSFERS & DEMOTIONS
19.1 PROMOTIONS
19.1.1 Employees interested in applying for a promotional opportunity must have been in
their current position for a minimum of six months and have at least a meets standards
performance level. Each promoted employee must successfully complete a six month
probationary period in the new position.
Employees are eligible for the following increases in pay upon promotion:
Promotion from non-exempt position to exempt position:
+ 1 0% of mid-point of new grade or to minimum of new grade whichever is higher
Promotion of one grade (exempt to exempt or non-exempt to non-exempt):
+5% of mid-point of new grade or to minimum of new grade, whichever is higher
Promotion of two grades (exempt to exempt or non-exempt to non-exempt):
+7.5% of mid-point of new grade or to minimum of new grade, whichever is
higher
Promotion of three or more grades (exempt to exempt or non-exempt to non-
exempt):
+ 10% of mid-point of new grade or to minimum of new grade, whichever is
higher
19.1.2 In no event will the employee's base rate of pay exceed the maximum for the
position to which the promotion is made.
19.1.3 Each promoted employee must successfully complete a probationary period of six
months from the date of promotion. Note: Applicants for promotion must have been in
their current position for a minimum of six months and have a Meets Standards or higher
performance rating.
19.2 DEMOTION
19.2.1 Upon demotion, an employee's rate of pay will be adjusted as follows:
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Decrease of one grade:
-5% of mid-point of current grade (position leaving)
Decrease of two grades:
-7.5% of mid-point of current grade (position leaving)
Decrease of three or more grades:
-10% of mid-point of current grade (position leaving)
19.2.2 In no event will the employee's base rate of pay exceed the maximum for the
position to which the demotion is made.
19.2.3 The pay of a promoted employee who is demoted prior to completion of a
probationary period, will be reduced by the same amount as the promotional increase.
19.2.4 Exceptions to this policy may occur if there is a department restructuring that
results in an involuntary demotion for one or more employees. The City Manager must
approve any restructuring and resulting demotions.
19.3 LATERAL TRANSFER
19.3.1 Employees transferring from one position to another in the same pay grade,
whether in the same or in a different department, will maintain the same pay rate.
19.3.2 Each transferred employee, whether in the same or a lower grade, must
successfully complete a probationary period of six months from the date of transfer.
Probationary employees, whether in their first year as an employee orin their six-month
promotional probationary period have no property entitlement to their position.
19.4 RECLASSIFICATION
19.4.1 Positions may be considered for reclassification only upon written request of the
Department Head, including detailed justification. If the reclassification is for a change
to an existing position classification (e.g. Grade 13 to Grade 14), the incumbent must
complete a position questionnaire, which will then be evaluated by the Human Resources
Department. If the request is to change from one current position classification to another
(e.g. Office Assistant to Office Assistant, Sr.), that justification must be included in the
Department Head's request.
19.4.2 Reclassification requests will be considered each year during the budget process.
Reclassifications requested during the fiscal year will be considered only if the
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department is restructuring or realigning major responsibilities. Mid-year reclassifications
must have the approval of the HR Director, Finance Director and City Manager.
19.4.3 Implementation of any reclassification, whenever approved, will not become
effective until the necessary funds are available in the department budget. Any salary
change required by a reclassification will become effective as of the date the
reclassification is approved.
19.5 PROMOTION FROM PART-TIME TO FULL-TIME
19.5.1 Each promoted employee must successfully complete a probationary period of
twelve months from the date of promotion.
19.5.2 Upon successful completion of the probationary period, the probationary
employee will be considered a regular employee.
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NCF&O/SEIU LOCAL 1227
ARTICLE 20
20.0 STANDBY & CALL BACK PAY
Section 1.
STANDBY PAY
In order to provide coverage for services during off-duty hours, it may be necessary to assign and schedule
certain bargaining unit employees to standby beeper duty. A standby beeper duty assignment is made in
writing by a department director or hislher designee who requires an employee on hislher off-duty time,
which may include nights, weekends or holidays, to be available to perform his normal daily job function
during off hours, due to an urgent situation. The written directive placing an employee on standby shall
specify a starting and ending period.
Employees placed on Stand-by shall be assigned a take-home vehicle in compliance with the department's
rotation list appropriate for the completion of the task required of the employee should he/she be called
back to work. All take home vehicles shall be equipped with Automatic Vehicle Locators (A VL) capable of
tracking a vehicle's location and the time of day. The A VL capability will substitute for the City time clock
for those employees responding to emergency situations in take home vehicles. Therefore, those employees
on Stand-by will not be required to punch in or punch out on the normal City time clock and instead may
travel directly to and from their home to the work site when responding to after-hours emergencies. For
payroll purposes, the starting time of the employee responding to emergencies will be that time when the
vehicle leaves the employee's home and the ending time will coincide with provisions outlined in Section 2,
CALL BACK PAY.
An employee who is called while on standby but who only responds by telephone
or electronic communication is not entitled to call back pay however, the
employee shall be entitled to one hour of straight time pay, up to a maximum of
five (5) such one-hour payments in a seven-day standby period. Any subsequent
call responses are considered as compensation under the initial standby pay
allowance. Such pay shall be documented with the time of call and a summary of
resolution of the incident telephonically or by electronic communication on log
sheets prescribed by the City. If the duration of the call is less than 15 minutes,
such time shall not count toward hours worked for FSLA purposes.
The employee shall receive one hour of pay at time and one half the employees base rate of pay for each 24
hour period that they are assigned standby beeper duty. Time spent on standby does not count as time
worked for calculation of hours worked in a workweek or for overtime purposes.
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NCF&O/SEIUL CAL 1227
Section 2 CALL BACK PAY:
Any employee called back to work after having been relieved and having left the
assigned work station or called in before his/her regularly scheduled work time,
shall be paid the actual time worked at time and one-half or a minimum of two
(2) hours pay at straight time when such callback is between the hours of 8:00
a.m. and 12:00 p.m. (midnight), whichever is greater. When such callback is
between the hours of 12:01 a.m. and 6:59 a.m. the employee shall be paid the
actual time worked at time and one-half or a minimum of three (3) hours pay at
straight time, whichever is greater. If work conducted on the call extends into
normal work hours, the time worked will be paid at straight time. Employees
called back to work during lunch breaks are not entitled to Call Back Pay. In this
case the finishing time for that particular work day will be adjusted accordingly.
After an employee has been called out once during the employee's time off, all
subsequent call outs occurring prior to the employees next regular shift will be at
a rate of one and one-half (11/2) times his/her base rate of pay for actual time
worked. If work conducted on the call extends into normal work hours, the time
worked after the start time will be paid at straight time.
Call out pay constitutes premium pay. Hours worked on call out count as hours worked in the employee's
work week.
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ARTICLE 21
21.0 WORKING IN A HIGHER CLASS
21.1 Employees shall be required to perform work in a higher classification only upon
written memorandum by their supervisor. Employees who work in a higher classification
shall receive a 5% increase in pay, or the minimum of the higher classification, whichever
is greater until returned to their regular classification.
21.2 Employees shall be required only upon written memo from their supervisor to
perform work in a higher classification for training purposes. In this connection, they
shall receive a 5% increase in payor the minimum of the higher classification, whichever
is greater, until returned to their regular classification.
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NCF&O/SEIU LO AL 1227
ARTICLE 22
22.0 EMPLOYEES ASSIGNED TO TRAINING DUTIES
22.1 Employees who are assigned to train another employee(s) who is/are new to the
position(s), shall be assigned in writing and shall receive a 5% increase in pay during the
time they are training another employee.
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ARTICLE 23
23.0 EMERGENCY PAY POLICY
23.1 Hurricane (emergency) pay shall hereinafter be paid in accordance with
the provisions of City Ordinance 2005-036.
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ARTICLE 24
24.0 CERTIFICATION PAY
24.1 The City shall pay $500.00 for each certification or license as determined and
agreed upon by the employee and the department head. The City shall also pay the actual
certification or license fee. A pre-determined list of job related certifications or licenses
will be developed through the labor/management committee, to be attached to this Article
as an exhibit, and shall be developed by no later than sixty (60) days from ratification of
this Agreement. This provision shall not operate to reduce certification incentive pay
policies currently being implemented by departments. Bargaining unit members who
participate in departmental certification pay programs are not entitled to participate in the
program set forth herein.
24.2 The City shall provide educational and training opportunities for lifeguards during
work hours so that the employee may earn and recertify for an EMT certificate. The City
shall pay for the course and all course material. Employees who currently have or who
earn EMT certificates shall receive a one-time 5% wage increase upon initially earning
the certificate. No other compensation is applicable for this certification.
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NCF &O/SEIU LOCA
ARTICLE 25
25.0 SICK LEAVE
25.1 An employee shall notify his/her immediate supervisor or his designee in a
manner provided for by management of his/her illness no less than one half (1/2) hour
before or one half (1/2) hour after his/her normal workday begins. If an employee fails to
call in within the specified time, the employee shall be subject to progressive discipline.
This notice procedure shall be followed for each day the employee is unable to work
unless prior approval is granted by department management, wherein the employee
notifies his/her supervisor of the length of time he/she will be absent.
25.2 Sick leave will be granted upon approval of the department director for the
following reasons:
A. Employee's health, or up to five (5) days per year for illness of immediate family
member the employee's parent, spouse, or child.
B. Medical, dental, or optical treatment that is determined in writing by a physician
to be necessary and must be performed during working hours.
C. Quarantine due to exposure to contagious disease.
D. In connection with Workers' Compensation and which shall remain status quo
during the term of this Agreement.
25.3 Employees shall accrue sick leave at a rate of 96 hours per l2-month period or
eight (8) hours per month. No employee shall be entitled to use sick leave in excess of
the amount of such leave accumulated. Employees may accumulate a maximum of 1040
sick leave hours. All unused hours shall be paid out at 50% upon termination of
employment with the City. Any accrued but unused sick leave hours beyond 1040 shall
be transferred into the employee's Personal Leave Bank at one for one. Personal Leave
hours may be utilized as necessary. Any unused Personal leave hours may be cashed in
upon termination with the City on a two (2) to (1) basis, or the full value of the hours may
be used to purchase health care benefits should the termination be due to normal or
disability retirement.
25.4 An employee making a departmental transfer will retain any unused sick leave.
25.5 Employees who have attained non-probationary status and are regular employees
will have payment made for unused sick leave for up to 1040 hours, at the rate of 50% of
the total number of hours accumulated, but not taken upon termination in good standing,
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retirement or death. (Retirement shall include normal retirement, disability retirement, or
early retirement as defined in the appropriate Pension Plan).
25.6 Employees may request, and shall be covered by the provisions of the Family
Medical Leave Act.
25.7 Sick Leave Donations
25.7.1 It shall be the policy of the City to permit an employee who has a minimum of
120 hours sick leave the opportunity of donating accrued sick leave time to a designated
employee whenever extraordinary circumstances require the designated employee to be
absent from work for a lengthy period of time (workers compensation leave time
excluded), and when the employee has exhausted all accrued sick and vacation leave
down to 40 hours. Extraordinary circumstances shall be defined as lengthy
hospitalization, critical illness or injury.
25.7.2 Sick leave exceeding 5 consecutive work days requires medical certification on
return to work.
25.8 Restricted Sick Leave
25.8.1 No member shall be placed on restricted sick leave unless a pattern of sick leave
abuse is present and the employee has had a counseling session with his/her Director or
Department Head. During that counseling session, the employee will be informed of the
reasons being considered for restricted sick leave. At that time, the employee will be
given an opportunity to explain the sick leave taken.
25.8.2 When an employee is placed on restricted sick leave, the employee will be
notified in writing of that fact. An employee placed on restricted sick leave shall be re-
evaluated in three months. If no violation is noted the employee shall be removed from
restricted sick leave status. If not re-evaluated within five (5) working days after the three
(3) month period, the employee will be automatically removed from restricted sick leave.
25.8.3 During the initial ninety (90) day restrictive sick leave period, if there is a
violation of the restricted sick leave policy, progressive discipline shall be applied and the
employee will be placed on another ninety (90) day period of restrictive sick leave
beginning on the date of the policy violation. For each successive restricted sick leave
violation, the employee shall be placed on restricted sick leave for an additional ninety
(90) period and shall be subject to further progressive discipline up to and including
termination.
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ARTICLE 26
26.0 WORKERS COMPENSATION
26.1 Whenever an employee is totally disabled from duty for a period of no more than
seven (7) calendar days because of an injury determined to be compensated under the
provisions of the Worker's Compensation Act, helshe shall be entitled to full regular pay.
26.2 If the period of disability is greater than 7 calendar days, the employee shall
receive a sum of money up to an amount equal to the difference between his/her worker's
compensation check and his/her normal net pay up to three (3) months. In no case will
the salary supplement be extended beyond three (3) months from the date of injury.
At the end of three (3) months, the Risk Manager will review the medical certification
from the employee's authorized workers compensation treating physician for a
determination of pay status. If the authorized medical certification justifies temporary
total disability, the salary supplement continuation will be granted. If the continuation of
the salary supplement is granted, it shall continue a the same rate as defined above for up
to an additional three (3) months.
In no case will the salary supplement be extended beyond six (6) calendar months from
the date on which the salary supplement began.
26.3 After three (3)months from date of injury, the injured employee may elect to
receive accrued sick leave and after exhausted, vacation leave, in accordance with his/her
regular hourly wage, to the extent that his/her combined sick leave or vacation leave, and
worker's workers' compensation benefits equal his/her regular weekly net take home
salary. The employee must contact the payroll clerk to qualify for the combined check.
26.4 It is incumbent on the employee to make application for disability in accordance
with their pension plan and the insurance plan they are covered under. Failure to do this
automatically cancels the additional City benefits.
26.5 If the appropriate disability plan denies the claim, the additional City supplement
benefit will be canceled. If the appropriate disability plan accepts the claim, the salary
supplement will be canceled after issuance of the disability pension check or at the end of
the time duration outlined above, whichever comes first.
26.6 If an employee who is receiving Worker's workers' compensation payment along
with City supplement, sick or vacation leave, is found to be working or receiving
compensation for his/her services elsewhere, during this period, helshe will be obligated
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NCF &O/SEIU LOCAL 1 27
to reimburse the City for all medical expenses and supplement, sick or vacation pay taken
and shall be subject to dismissal.
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ARTICLE 27
27.0 LIGHT DUTY
27.1 Employees who have injuries which prohibit them from performing their regular
assignments may return to work and perform light duty when there is light duty work
available and the City has determined that the employee is able to perform the work
without risk of further injury. The City is under no obligation to create light duty work. If
there is no work available the employee will remain on sick leave status until he/she has
a full release to return to work from hislher doctor.
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ARTICLE 28
28.0 V ACA TION
28.1 Each full time employee shall earn vacation leave as follows:
Years of Service
Vacation Vacation
Days Hours
10 80
15 120
16 128
17 136
18 144
19 152
20 160
21 168
22 176
24 192
25 200
1 year
2-3 years
4 years
5 years
6 years
7 years
8 years
9 years
1 0-15 years
16-20 years
21 years
28.2 Vacation leave may be taken as earned, in one or more one half (1/2) da)'one hour
blocks, subject to the approval of the Department Head who shall schedule vacations so
as to meet the operating requirements of the Department. Approval of vacation leave
requests must not be unreasonably withheld.
28.3 Employees may accrue vacation leave to a maximum of the leave earned in the
most recent two employment years. Vacation leave accrued during October 1-
September 30 may exceed this stated policy, however, any amount over the allowable
maximum that has not been used during that (October 1 - September 30 ) period will be
forfeited as of September 30. However, employees who have been denied vacation shall
have the excess vacation hours paid to them, at their regular straight time rate of pay in
the last pay check of the fiscal year.
28.4 Vacation requests of three (3) shifts or less must be requested and approved or
denied prior to the end of the work shift the work day preceding the time requested off.
Vacation requests of four (4) shifts or more must be requested and approved or denied
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forty-eight (48) hours prior to the time requested off. Advanced vacation requests must
be approved or denied within thirty (30) days of the date of the request.
28.5 Employees shall be allowed to take up to twenty-four (24) hours of emergency
vacation leave on an annual basis. Employees shall make such a request in accordance
with the applicable, published Departmental call-in procedure with the Supervisor within
thirty (30) minutes of the start of the work shift.
28.6 An employee who takes leave without a timely request or without approval shall
be docked pay for the time not worked and is subject to additional disciplinary action.
28.7 Emergency Cash-In of Vacation and/or Sick Leave Time
28.7.1 Employees faced with sudden extraordinary circumstances of hardship who have
in excess of 40 hours of accrued vacation are eligible to request emergency cash in of
vacation. If approved, an employee may convert up to 90 hours to cash (less applicable
taxes) provided they have 40 hours remaining in their vacation accrual account after the
cash-in. Conversions must be done in increments of one work day.
28.7.2 Employees who do not have enough vacation time to use for the total amount of
emergency cash may consider including sick leave hours. Sick leave hours cash-in will be
calculated at 50% of the_employee's hourly rate. The total of vacation and sick may not
exceed 90 hours and vacation hours must always be used before sick hours. Payment for
sick leave hours may only be granted if the employee has the amount of sick leave
credited to his/her sick leave account. The employee must retain a minimum of eighty
(80) sick hours on the books.
28.7.3 A request must be made in writing outlining the emergency and submitted to the
Human Resources Director on the appropriate form. A committee comprised of the City
Manager, Finance Director and Human Resources Director will then review the request
and approve the requested hours in total or modified as they see fit. This benefit can be
used only once each year. At the discretion of the City Manager, the time limit rule may
be waived if there are exigent circumstances.
28.7.4 Denial of sick leave pay will be made in writing stating the reasons for the denial.
Employees may take advantage of this provision once during each year of this agreement
28.8 Up to twenty-four (24) hours of an employee's annual vacation accrual may be
granted for absences from work when a vacation request cannot be made
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according to Article 28.4. Employees must notify their supervisor of the need for
this absence within one half (1/2) hour of their normal shift start time. Time used
in this regard may be used in increments of one (1) hour.
28.9 Employees shall be allowed to take their birthday off and the day shall be charged
as a vacation day in accordance with the rules and provisions regarding the use of
vacation time.
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ARTICLE 29
29.0 BONUS DAYS AND BONUS INCREASES
29.1 BONUS DAYS:
29.I.l The intent of this Article is to establish a wellness program designed to minimize
time lost on the job and to help reduce the City's overall health insurance expenses. The
City recognizes that employees occasionally suffer from injuries or illness necessitating
the use of paid sick leave time off. However, this program provides incentive to reward
those employees who use sick time responsibly.
29.1.2 All full time City employees covered by this policy are eligible to receive a bonus
day for continuous attendance at work at the completion of each calendar quarter that the
employee has not used sick time during the previous quarter, nor has been absent from
work or on leave other than those paid leave categories recognized in this document.
29.1.3 Bonus days shall be counted as vacation leave and subject to the provision set
forth for use of vacation.
29.2 BONUS INCREASES:
29.2.1 In addition to any other monetary benefit, the City Manager is authorized to
approve a bonus of $500.00 when such a bonus justified, in writing, on the prescribed
forms by the Department Head. This bonus will not affect the employees pay grade and
step. Funds for the bonus will be budgeted as a separate allowance and administered
under the direct control of the City Manager. Employees are not automatically entitled to
bonus is a system where top performance can be recognized by the immediate supervisor
and prompt rewards can be made at the discretion of the supervisor provided the
department head concurs. This top performance must be substantiated by the supervisor
and the Department Head using the prescribed forms furnished by the City Manager.
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ARTICLE 30
30.0 HOLIDA YS
30.1 The following holidays shall be observed for employees in the bargaining unit:
New Year's Day
Martin Luther King, Jr. Day
President's Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
30.2 For each observed holiday, a full-time employee shall be entitled to eight (8)
hours of pay at the employee's regular rate of pay, except where employees are normally
scheduled to work a ten (10) hour day. In that case, they shall receive ten (10) hours of
pay. In all events, where the employee is scheduled off for the holiday, the employee
shall be paid straight time for not working that holiday. In the event that an employee is
scheduled on during a holiday, the employee shall be paid their regular rate of pay for
working the holiday (time and one-half) and shall be paid straight time for the holiday.
Hourly rate employees must work their regular work days immediately before and after
the holiday in order to receive pay for the holiday or be in an authorized with pay status
immediately before and after the holiday.
30.3 A full-time employee required to work and who actually works on an observed
holiday or on the actual calendar day the holiday but not both, shall receive time and one-
half (1 1/2) their regular rate of pay for all hours worked in addition to that payment
provided in Section 2.
30.4 Employees on vacation, annual military leave, jury duty, sick leave, funeral leave,
and other absences from duty, but on active pay status on the day the holiday is observed
must use the holiday on the same day that it is earned. Holidays that occur during
vacation leave shall not be charged against such vacation leave.
30.5 Holidays falling on a Saturday shall be observed the preceding Friday. Holidays
falling on Sunday shall be observed the following Monday.
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ARTICLE 31
31.0 COMPASSIONATE LEAVE
In the event of the death of the mother, father, child, foster parent, foster child, brother,
sister, husband, wife, son, daughter, son-in-law, daughter-in-law, grandparent, grandchild,
mother-in-law, or father-in-law of a regular employee, the employee shall be entitled to paid
compassionate leave not to exceed three (3) consecutive workdays for anyone death.
However, if it is necessary for the employee to leave the State in connection with the
interment of the deceased, five (5) consecutive workdays shall be allowed. Employees must
submit proof of death in order to be eligible for this article. The City Manager may grant
additional leave under this section when helshe deems it appropriate.
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ARTICLE 32
32.0 MILITARY LEAVE
32.1 Reserve Training: All employees in the City service who are members of military
reserve units and who must attend annual training sessions are entit1ed~ pursuant to
Florida Statute 1 15.07-to seventeen (17) calendar days with pay each year in order that
these employees may fulfill their military obligations. Fire department shift personnel will
be granted a maximum of nine (9) shift days.
32.2 Active Duty: All employees who are reservists and are ordered to active military
duty shall continue to receive full City pay for the first thirty (30) days of active duty and
thereafter shall receive supplemental pay from the City, in an amount necessary to bring
their total compensation, inclusive of their base military pay, to the level earned at the time
they were called to active military duty.
32.3 The City will continue to pay the eligible employee's portion of health, dental and
life insurance premiums and the City's pension contribution. If an employee has
dependent insurance coverage, the Finance Department will consider this in determining
the amount of supplemental pay so that the dependent insurance premiums can be paid
prior to the supplemental check calculation. The employee's pension contribution will
also be made prior to the supplemental check calculation. If the supplemental pay is not
sufficient to pay the dependent coverage, the employee will be responsible for sending the
City a check to cover the dependent premium. The employee will also be responsible for
making arrangements for any other benefit premium or other deduction.
32.4 Continued Service: Unless the person provides the City with written notice that
they do not plan to return to employment with the City, no break in service will occur
during the period of active duty and the employee with continue to accrue service for
purposes of seniority and pension eligibility
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ARTICLE 33
33.0 LEAVE OF ABSENCE
33.1 A regular employee may be granted leave of absence without pay for a period not to
exceed six_months for sickness, disability or other good and sufficient reasons that are
considered to be in the best interest of the City. Requests must be in writing. A leave of
absence without pay of up to 30 calendar days can be approved by the employee's
Department Head and the Human Resources Director. A leave of absence in excess of 30
calendar days must be approved by_the City Manager. Employees that are on approved leave
of absence without pay will be responsible for paying all their benefit premiums, e.g.,
insurance, etc.
33.2 Leave of absence without pay will not be granted in order to accept employment
with another employer. If granted, leave of absence without pay may subsequently be
withdrawn and the employee recalled to service. All employees on leave of absence without
pay are subject to applicable provisions of these rules. There will be no accrual of sick
leave, vacation leave or seniority during a leave of absence without pay exceeding 30 days
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ARTICLE 34
34.0 UNAUTHORIZED ABSENCE
34.1 A bargaining Unit Member who is absent from work without authorized leave for
a period of more than three days shall be deemed to have abandoned his or her job and
shall be separated from employment with the City. Separation of this type shall not be
considered a disciplinary separation.
34.2 However, a bargaining Unit Member who is absent from work without authorized
leave for a period of not less than three (3) days or more than thirty (30) days, but who
was physically unable to notify hislher employer or have another person notify hislher
employer, shall not be deemed to have abandoned his or her job and shall not be
separated from employment with the City. Under these circumstances, the director of
Human Resources must be provided with details of the absence and he or she must
determine if just cause exists.
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ARTICLE 35
35.0 JURY DUTY
35.1 Leave with pay may be authorized in order that regular employees may serve
required jury duty or a subpoena issued by a court of law to appear as a witness on
cases relevant to the City, provided that such leave is reported in advance to the
Department Director. All pay granted under this section must be approved by the
Department Director. In order for the employee to receive their regular pay for such
leave the employee must deposit the money which he/she receives for jury duty or as
a witness with the City Finance Department for those days that coincide with hislher
regular work schedule, unless otherwise provided by law. Employees can keep only
travel expense monies. Employees subpoenaed as witnesses in cases unrelated to
City business may take vacation leave in order to receive pay.
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ARTICLE 36
36.0 SENIORITY, LA YOFF & RECALL
36.1 For the purpose of this Contract, "seniority" shall be defined as the employee's
length of continuous service with the City of Boynton Beach. The City and the Union
recognize the value of an experienced work force and agree that an employee's seniority
shall be considered, along with the needs of the City, when affecting decisions on
vacations, promotions and shifts.
~36.2 Employees shall lose their seniority for the following reasons:
a. Termination
b. Retirement
c. Resignation
d. Layoff exceeding the period of recall
e. Unexcused absences for three (3) or more days
f. Failure to report to the human resources office intention of
returning to work within five (5) days of receipt of recall as
verified by certified mail.
g. Failure to report from military leave within the time prescribed
36.3 Layoff and recall of employees shall be handled in the following manner.;.
a. The City Manager may lay-off any employees in the bargaining
unit whenever such action is made necessary because of shortage
of work or funds, the abolition of a position or changes in the work
force.
However, no regular employee shall be laid off while there are
employees with less seniority or temporary or part time or
provisional or probationary employees in the same classification
serving in the department where the lay-off occurs.
b. Whenever a layoff of one or more employees becomes necessary,
the City Manager shall notify the Union at least two weeks in
advance of the intended action and the reasons therefore.
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c. Layoffs will be made in reverse order of seniority within the
department. Senior laid-off employees of the department shall be
able to displace (bump) junior employees who are in any
equivalent or lower classification for which the bumping employee
is eligible for or for which he qualifies by meeting the requirements
as set forth in the job description.
d. Laid-off employees also shall have the right to accept the lay-off. In
this connection, the laid-off employee shall have his name placed at
the top of the eligibility list for any position which becomes open, and
for which the employee is qualified. The employee may pass or accept
placement into any such open position for a period of one year.
e. Employees shall have recall rights for a period of one year from the
date the lay-off took affect. Upon recall, employees shall have all
seniority and benefits restored with the exception of any benefits that
were cashed in during lay-off period.
f. Employees may also choose to accept the lay-off at the time of the
initial lay-off and receive a severance package of nine weeks wages.
In this connection, the employee may not reapply to a position within
the City for one year from the date the lay-off took affect and shall not
be placed on the recall list.
g. It shall be incumbent on the laid-off employee to ensure the City has
information pertaining to his most recent address for the purpose of
recall.
h. Employees shall be recalled in the inverse order of the layoff. The
City shall recall employees via a written document using the US Mail
service. Recall letters shall be sent certified, with a return receipt
requested. Employee shall have ten (10) business days to respond to
the recall letter. A laid-off employee who is temporarily unable to
return to work due to medical reasons shall receive an extension of
recall rights not to exceed four (4) months.
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ARTICLE 37
37.0 RECRUITMENT AND SELECTION
37.1 In order for the City to be operationally competitive with other governmental
entities as well as the private sector, the recruitment and retention of qualified employees is
of paramount importance. To achieve maximum efficiency the City must have the
flexibility to fill vacancies through either promotion or outside hiring. Vacant positions
shall be filled in the best interests of the City through recruitment, selection, and promotion
of employees on the basis of their qualifications and relative knowledge, abilities, and skills.
37.2 Basic Requirements
37.2.1 Human Resources is responsible for the nondiscriminatory implementation of this
policy.
37.2.2 Each department is responsible for assisting the Human Resources Department with
recruitment, interviews, tentative selections, and recommendations for appointment.
Departments have no authority to modify or waive the provisions of the PPM.
37.2.3 Human Resources has primary responsibility for hiring employees. All employment
discussions are to be considered non-obligatory, exploratory, and tentative in nature
and should be indicated as such to the applicant. Any offers of employment made to
an individual prior to obtaining all necessary authorizations shall not be binding on
the City.
37.3 Procedures
37.3.1 Applications and Interviews
37.3.1.1
Once Human Resources has officially announced a lob vacancy through
the posting of an Employment Opportunity notice. the official recruitment
process has begun. The recruitment process may be withdrawn for any
position by the Director of Human Resources.
37.3.1.2
Individuals desiring consideration for employment must submit an
Application for Employment. or a resume to Human Resources.
Employees are encouraged to submit applications for promotional
opportunities. All applicants submitting a resume and granted further
consideration shall complete an Application for Employment. Veterans
preference will be given in compliance with current legislation.
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37.3.1.3
37.3.1.4
37.3.1.5
37.3.1.6
37.3.1.7
37.3.1.8
37.3.1.9
Applications must be signed by the applicant. Falsification of any part of
the Application for Employment or any related documents may, upon
discovery, lead to the denial of an application, withdrawal of an offer of
employment, or dismissal of the employee.
All applications and resumes received by departments must be forwarded
to Human Resources.
Applications for employment may be accepted by the Human Resources
Department when there are current vacancies for a specified position.
When a vacancy occurs, previously submitted applications and resumes on
file in Human Resources may be considered in addition to all new
applications and resumes received until the established closing date or
until the vacancy is filled.
Certain classifications may require applicable testing prior to being given
consideration. Human Resources will administer tests required and ensure
that passing scores are attained prior to forwarding an application to a
department for consideration.
Human Resources shall advise the appropriate Department Head of the
eligible applications.
Upon receipt of the eligible applications, the department should:
a. Review and evaluate all applications and resumes based on, but not
limited to relative qualifications, knowledge, abilities, skills,
education, experience, and certifications or licenses required in
accordance with current class specifications.
b. Prepare an interview schedule and conduct interviews. Human
Resources may assist in scheduling, contacting, or co-interviewing of
applicants at the request of the department.
c. Determine which candidate is most suitable for further consideration and
proceed with additional interviews, if necessary.
d. Determine that the applicant pool was sufficient prior to recommendation for
employment.
37.3.2 Selection, Reference Checks and the Recommendation Process
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37.3.2.1
37.3.2.2
37.3.2.3
37.3.2.4
37.3.2.5
37.3.2.6
37.3.2.7
Once the interview process has determined suitable applicants, the
department shall be responsible for checking references. No inquiry
regarding criminal records, credit history or medical conditions shall be
made at this step of the evaluation.
Human Resources may also conduct verifications regarding academic
degrees, previous employers, character references. All information provided
on the Application for Employment will be subject to verification as needed.
Once the results of reference checks and other verifications appear
satisfactory, the department will be notified in order that processing may
continue.
The department may then recommend an applicant for employment and
submit the proper forms to Human Resources for processing. If the
Department Director proposes a salary that exceeds the minimum of the
position's pay range, written justification must be included for consideration
of the salary.
Upon receipt of a recommendation for employment and in conjunction with
a tentative offer of employment, a pre-employment physical, which may
include a drug test, for the applicant is then scheduled. Medical
examinations must be satisfactorily passed to determine fitness to perform
the duties of the position. At this step of the hiring process, Human
Resource, with the assistance of the Florida Department of Law
Enforcement (FDLE) shall check the prospective employee for a criminal
record and may obtain, following the requirements of the Fair Credit
Reporting Act, the prospective employee's credit.
After acceptance of an applicant's physical examination and drug test results,
criminal background check and credit check, if required, the Human
Resources Director may authorize proceeding with the hiring process.
It is the City's intent to employ the most qualified applicant best suited for
the position. Current employment with the City is a factor, but is not, in and
of itself, determinative or controlling.
37.3.3 Employment Acceptance
37.3.3.1
Employment acceptance must be made by the applicant within three (3)
workdays of the department's employment offer, unless otherwise
extended by Human Resources. If employment acceptance is declined, the
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department may consider another applicant from the recruitment's
applicant pool, or the department may choose to begin a new recruitment.
Employment Procedures shall be followed in either case.
37.3.3.2
The department must notify Human Resources of the tentative hire date.
New employees must provide proof of work eligibility and verification of
identity to the City. Human Resources will forward the necessary
employee paperwork to the Finance Department for payroll purposes.
37.3.4 Orientation
37.3.4.1
Human Resources shall schedule and conduct a general orientation program
for all new employees to explain the City's history and organization, to
complete benefit program enrollments, and to stress the use of safe work
practices.
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ARTICLE 38
38.0 SAFETY AND HEALTH
38.1 Those employees of the Beach Patrol who are assigned lifeguard duties
will be provided masks or goggles, sunscreen lotion, bathing suits, and winter jackets for
safety purposes. In addition employees shall receive a wage allowance, by December 1 st
of each year, for the purchase of specialty sunglasses of$120.00 per fiscal year.
Mechanics will be provided two sets of overalls per year for safety purposes.
The City shall make available immunization shots for tetanus, hepatitis and diphtheria for
all members of the bargaining unit as requested on a voluntary basis.
38.2 Employees who are in positions designated by the Safety Committee will
receive a shoe wage allowance of$190.00 each year for safety shoe/boots payable once
for each year of this Agreement.
The City/Safety Committee will be responsible for deciding which positions require the
wearing of safety shoes based on OSHA standards and recommendations. Management
shall determine the type and quality of such shoes.
Employees who fail to wear proper shoes/boots to work are subject to disciplinary action.
38.3 The union may participate on the Safety Committee.
Employees in Sanitation who provide Re-cycle, Rear Loader and Vegetation services, and
Water Utilities employees who are Meter Readers, Water Plant Mechanics and Operators
may require more shoes each year than the wage allowance will cover. In this event, the
employee must present the worn shoes and original receipts for shoe purchases in the
fiscal year totaling more than the shoe wage allowance provided in Section 38.2, to his
supervisor to receive approval prior to the City purchasing the employee an additional
pair of shoes.
38.4 The Incident Review Board shall include one representative appointed by the
Union.
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ARTICLE 39
39.0 TOOL REPLACEMENT
39.1 Except in the case of negligence or misuse as determined by the Incident
Review Board, all employees requested to furnish tools for their job shall receive
replacement tools for tools broken in performance of the City's work provided they
furnish the City with a list of their personal tools approved by their department head.
39.2 Employees who are assigned City provided tools, materials and items of
value to perform their job, and who lose those tools, materials and items of value, shall be
responsible for replacing those lost tools, materials and items of value. Tools stolen from
an assigned City owned vehicle or City property shall be replaced by the City, if the
employee was not negligent in the loss. In the event that the employee was negligent, as
determined by the Incident Review Board, the employee shall be responsible for the
replacement of the lost or stolen tools.
39.3 Fleet Mechanics shall receive an allowance of $750.00 annually to
purchase new tools that are required for the employee to complete his assigned task. The
City shall continue to purchase all required specialty tools and replace lost, stolen, or
broken tools at fair market value. For all other employees, the City shall provide all
necessary tools to those bargaining unit employees required to utilize tools in their service
to the City.
Payments provided for replacement items under this contract are provided as a
reimbursement and not as a flat payment.
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ARTICLE 40
40.0 UNIFORMS
40.1 The City will issue a newly-hired employee the following properly fitted standard
industrial quality uniforms thirty (30) days after starting work:
5 Green short-sleeve or long-sleeve work shirts
5 Green work pants
5 Tee Shirts
1 Jacket (Bi-annually)
Hats as necessary
5 White Polo Shirts (Bus Drivers and Animal Control Officers Only)
40.2 Employees have been furnished a uniform and must wear their uniform to work.
Bargaining unit members are being given a sufficient number of uniforms to make a neat,
clean appearance at work every day. Bargaining unit members will not be allowed to start
work each day unless they are in full uniform. Employees must purchase additional
uniforms if necessary to comply with this Section unless the uniform is replaced pursuant
to Section 6 of this Article. Only City issued hats and jackets may be worn while on duty,
inclusive of breaks.
40.3 Bargaining unit members agree to maintain the uniforms and to hem the pant
leges) properly (There will be no cutting or ripping of raw, unfinished edges, rolling up,
stapling or scotch taping).
40.4 The City Manager, in his/her sole discretion, may permit employees in certain
classifications to wear shorts. When worn, shorts must be neatly tailored and hemmed
without frayed edges or cuts, and must fall within four (4") inches of the kneecap. During
the term of this agreement and thereafter, the City Manager in hislher sole discretion may
change the decision made under this Section and the Union agrees to waive any
bargaining over such changes.
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40.5 Bargaining unit members will be entitled to a reissue of properly fitted standard
industrial quality uniforms. Reissue of uniforms on an annual basis consists of 5 work
pants and five work shirts, with an option of five T-shirts for a total of 10 shirts (This
option is determined by the employee's needs).
40.6 Uniforms destroyed or damaged while being worn on the job will be replaced
provided a memo outlining the cause of the damage is provided. All issues being
replaced must be turned in for the new issue and recorded.
40.7 City uniforms are for City job use only. Uniforms shall not to be worn on outside
jobs, be given to non-city employees, or worn while off duty (break periods excepted),
except while the employee is actually traveling to and from work. Uniforms may be worn
while traveling to and from work, provided the employee does not stop in transit to
engage in personal business or activities. Bargaining unit employees shall not purchase or
consume alcoholic beverages while wearing their uniform.
40.8 During the term of the Agreement, should the City provide a uniform cleaning
service to bargaining unit members, a committee may determine to change the color of
the uniforms to the color "blue". Employees may opt out of utilizing the uniform
cleaning service if they can provide documentation from a physician indicating a medical
condition that requires the use of other cleaning process.
40.9 An employee may wear a City approved alternate uniform when the employee has
a medical condition, as identified by the employee's physician and verified by a City
appointed doctor, which condition prevents the employee from wearing the standard
department uniform.
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ARTICLE 41
41.0 INSURANCE
41.1 The City shall pay the total comprehensive medical, and dental insurance and
vision care premiums for all regular employees. The employees will pay the full cost of
comprehensive medical and dental insurance and vision care premiums for their
dependents. Existing or comparable coverage shall remain in effect for the duration of
this Agreement; however in the event the City can provide for alternative equivalent
benefits options for employees then the health insurance coverage for the employee and
their dependents may be amended from time to time. In this connection, should the
employees' cost to provide dependent coverage for their dependents increase more than
15 % during any fiscal year, the City agrees to open this Article for the purpose of impact
bargaining. The selection of insurance coverage shall be made on an annual basis by the
City. To that end, the City will form an insurance committee to be comprised of an equal
number of non-represented members who are appointed by the City Manager and two
members from each of the city's bargaining units. Bargaining unit representatives shall
be designated by the Union. The final decision regarding selection of coverage is reserved
to the City, but the City shall strongly consider input and recommendations from the
insurance committee.
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ARTICLE 42
42.0 PERSONNEL FILES
42.1 The personnel files for all City employees are maintained by the City's Human
Resources Department. If a request is made to review an employee's personnel file by
someone other than the Department Director, the Human Resources Department Staff or
the City Manager's office, a notice will be sent to the employee notifying him/her of such
a request. Consistent with State law, the City agrees that upon request, a member shall
have the right to inspect hislher own personnel records and shall have the right to make
duplicate copies of hislher records at no expense. The City will purge personnel files in
accordance with appropriate Florida State Statutes. The employee file maintained by the
Human Resources Department shall be the official file for each employee.
ARTICLE 43
43.0 Tuition Assistance Program
43.1 PURPOSE
Defines the Tuition Assistance Program, which reimburses eligible employees for
successful completion of approved courses up to a $1,500.00 cap for Associate
degrees, a $2,000.00 cap for Bachelors degrees, and a $3,000.00 cap for graduate
degrees per fiscal year for tuition and books. The City makes no commitment to
employees that advancing their education will result in either a promotion or pay
Increase.
43.2 SCOPE
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43.2.1 The provisions of this procedure shall apply to all full time employees who choose
to attend an accredited college or university to pursue an approved degree course.
43.2.2 LIST OF RESPONSffiILITIES:
A. All full time Employees
B. Division Heads
C. Department Managers
D. Tuition Assistance Coordinator
E. Director, Organizational and Strategic Development (OSD)
F. Human Resources
43.2.3 DEFINITIONS
43.2.3.1
Full time employee - an employee who has completed one year of service
with the City after hiring or promotion to full time status.
43.2.3.2
Tuition Assistance Coordinator - Assigned designee who coordinates the
Tuition Assistance Program.
43.2.3.3
Director, Organizational and Strategic Development - Assigned person
who supervises the Tuition Assistance Program.
43.2.3.4
CAP - Upper limit on dollar amount that the City shall reimburse.
43.3 REQUIREMENTS
43.3.1 Eligibility
43.3.1.1 Applicants shall be full-time employees and meet the following performance
and length of service requirements prior to beginning classes.
43.3.1.2 Full time employees who have completed their one-year probation. Part-time
and Temporary Employees shall not be eligible to receive tuition assistance.
43.3.1.3 Employees who are bound by a union contract that references a tuition
reimbursement will follow the provisions laid out in their contract and shall
not be eligible under the terms and conditions of this Tuition Assistance
Policy.
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43.3.1.4 Employees must maintain a mInImum or comparable rating of "meets
standards" on performance reviews in order to remain eligible for tuition
assistance.
43.3.2 Application
43.3.2.1 Employees may apply for reimbursement limited to $1,500.00 per AA or AS,
$2,000.00 per BA or BS, and $3,000.00 for graduate degrees cap per Fiscal
Year by completing the Application for Tuition Assistance form (PDF. 021)
available in the Organizational & Strategic Development department, Human
Resources departments, and on the "S" drive.
43.3.2.2 Application is restricted to tuition and texts only for approved courses
required in the program.
43.3.2.3 Approval Cycle: Completed applications for Tuition Assistance should be
submitted by the applying employee to their manager for approval, then sent
through their area signature cycle, including their Division Director and then
to the Tuition Assistance Coordinator who will submit it to the Director
Organizational & Strategic Development for final approval.
43.3.2.4 The Director Organizational and Strategic Development must approve
applications prior to attending the first class to verify the class is eligible for
reimbursement. Employees who begin classes prior to approval by those
listed on the Approval Cycle will not be reimbursed. Incomplete applications
will be returned to the employee and will delay approval.
43.3.2.5 Original receipts for tuition and books should be sent to the Tuition Assistance
Coordinator as soon as they are available. Reimbursement will not be made
without original receipts.
43.3.2.6 Final approval of all Tuition Assistance applications rests with the Director of
Organizational & Strategic Development. Job-relatedness as determined by
the City shall factor significantly into the City's decision to approve a given
course or program.
43.3.2.7 Once approved, a copy of the application shall be returned to the employee.
This copy should be saved and re-submitted with the original course grade at
the end of the course to the Tuition Assistance Coordinator. Courses or books
that are rejected from reimbursement shall be noted on the copy.
43.3.3 Selection of courses and schools
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43.3.3.1 Tuition Assistance is granted at the City's sole discretion for individual
courses based on course content and job-related factors. Generally, courses
must aid employees to improve performance in their present job or prepare for
advancement within the City. All courses in a degree program shall not be
automatically covered. Electives must be chosen to provide the greatest
benefit for the employee's current position or a future position within the
organization.
43.3.3.2 Colleges and universities must be accredited by the appropriate regional
accrediting association, and must be included in Florida's Independent
Licensed and Accredited Colleges and Universities and/or the Directory of
Accredited Institutions.
43.3.3.3 Colleges and Universities granting degrees by distance learning media must be
accredited by the appropriate regional accrediting association, and must be
included the Directory of Accredited Institutions. The availability of courses
at a community college or four-year university in the local area, as well as the
ability of the employee to attend these classes, shall be a determining factor in
approving a correspondence course.
43.4 Ineligible Courses
43.4.1 Certain courses shall be considered ineligible for reimbursement under all
circumstances, even if they are a degree requirement. Examples of these types
of courses are: physical education and sex education classes.
43.4.2 Seminars, of any kind, shall not be reimbursed under the Tuition Assistance
Program.
43.4.3 The Tuition Assistance Program shall not cover classes that earn Continuing
Education Units (CEUs).
43.4.4 Review courses designed to "coach" the participant to improve their chances
in passing a test, such as a CPA examination or college entrance test (SAT),
shall not be covered.
43.4.5 Courses that are graded on a pass/fail option shall not be eligible.
43.4.6 Courses that officially began prior to the employee becoming eligible for
tuition assistance shall not be eligible.
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43.4.7 Courses issuing credit for "Life Experience" or Portfolios shall not be
covered.
43.5 Materials and Fees
43.5.1 Eligible for reimbursement.
43.5.1.1 One hundred percent (100%) of tuition shall be reimbursed if a grade of "B"
or better is earned. Fifty percent (50%) of tuition shall be reimbursed if a
grade is "C." There shall be no reimbursement for courses where the earned
grade is below "C."
43.5.1.2 Cost of all required books for which an original receipt is submitted shall be
reimbursed. Employees may be required to provide documentation that their
professor or instructor requires certain books.
43.5.2 Ineligible for Reimbursement.
43.5.2.1 The following fees shall be ineligible for reimbursement: activity,
administrative, application, course change, entrance exams (e.g., SAT, ORE,
OMA T), graduation, health, laboratory, late registration, library, parking,
registration, transcript, etc.
43.5.2.2 The following equipment, supplies or miscellaneous costs shall be ineligible
for reimbursement: pens, pencils, folders, notebooks, study guides, private
tutoring, calculators, tape recorders, photographic equipment or supplies,
computer equipment or supplies, software, etc.
43.6 Tuition and Books
43.6.1 Eligible for Reimbursement
43.6.1.1 The maximum per hour reimbursement will be based on the current tuition
rates at Public institutions in the area, and is limited to tuition and texts only
for approved courses.
43.6.1.2 The approved copy of the Application for Tuition Assistance form shall be
documentation that the employee is eligible for Tuition Assistance in
accordance with City policy. This approval does not imply the City will
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accept responsibility to pay the employees tuition to the school or any other
party .
43.6.1.3 Tuition and books which are paid by student loans are covered under this
policy. Employees must produce proof of student loan if they are not the
payee on the registration documentation.
43.6.1.4 Employees will be reimbursed the difference between the amount covered by
non-refundable financial assistance and the total cost of tuition and books up
to the maximum of the amount allowed under this policy when the cost of
tuition and books exceed the limit of the scholarship or financial aid.
Employees must provide proof of financial aid and or the value of the
scholarship
43.6.2 Ineligible for Reimbursement
43.6.2.1 Courses which are covered under any non-refundable financial aid, including
scholarships, and government assistance, are not covered under this policy.
Employees may not submit claims for reimbursement for tuition or books,
which are covered by non-refundable financial assistance.
43.7 Terminated employees
43.7.1 If an employee receives approval for a particular semester and begins
attending classes, but is involuntarily terminated by the City prior to the
completion of the courses, the City may at its sole discretion reimburse the
covered expenses. The course must have already started prior to the
involuntary termination for reimbursement to be paid.
43.7.2 Employees who voluntarily leave their employment or are terminated "for
cause" will be required to reimburse the City 100% of the tuition assistance
received during the 24 month period prior to their termination date.
43.8 Submission of Grades
43.8.1 A copy of the approved Application for Tuition Assistance form or a facsimile
shall be re-submitted to the Tuition Assistance Coordinator along with the
original grade report and any remaining original receipts.
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43.8.2
43.8.3
43.8.4
Approyed applications will be held for four (4) weeks after the anticipated
course completion date. Grades or receipts not presented by this time shall not
be reimbursed.
Employees will usually be reimbursed for approved courses within four weeks
from submission of the final grade report. All reimbursements shall be paid
by City check.
If a degree is earned, a copy must be submitted to the Tuition Assistance
Coordinator so that it may be included in the employee's file.
43.9 Disbursement
43.9.1
43.9.2
Tuition assistance will be granted up to and including available funds in the
budget for the fiscal year. At no time will reimbursements exceed the
available funds in the current fiscal year budget.
Reimbursements will not be retroactive and will cover only those classes
taken in the fiscal year in which they applied.
43.10 RESPONSIBILITY AND AUTHORITY
43.10.1 Management, at all levels, shall be responsible for enforcing this policy within
their area.
43.10.2 The interpretation and administration of this policy shall be the responsibility
of the Director of Organizational and Strategic Development.
43.1 0.3 The Director of Organizational and Strategic Development or assigned
designee, shall be responsible for the audit, approval, and processing of tuition
assistance applications and reimbursements.
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ARTICLE 44
44.0 GENERAL PROVISIONS
44.1 The employee shall be allowed to place written responses in their personnel file
and/or departmental work file when those responses relate to material placed into the
personnel file which has been prepared by the supervisors (i.e. reprimands, written
comments).
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ARTICLE 45
45.0 DUES DEDUCTION
45.1 Employees covered by this Agreement may on the prescribed form, authorize
payroll deduction for the purpose of paying LOCAL 1227 dues and/or a uniform COPE
deduction. Employees shall receive copies of the form from either the City Finance
Department or their Union office.
45.2 The Union will initially notify the City as to the amount of dues and/or COPE
deduction. Such notification will be certified to the City in writing over the signature of
an authorized officer of the Union. Changes in Union membership dues or COPE
deductions will be similarly certified to the City and shall be done at least one (1) month
in advance of the effective date of such change. To revoke the payment of Union dues
and/or COPE deductions~ the employee shall go to the Union office and Union staff shall
prepare and mail notice of such change to the City's Finance Department.
45.3 Dues and COPE deduction~ shall be deducted each pay period and remitted
monthly and the funds shall be remitted along with a list of employees contributing to the
Treasurer of LOCAL 1227 within fifteen (15) days after the end of the month. The check
for COPE deductions will be submitted to the Union separately from the check for dues
on a quarterly basis beginning April 2004. The Union will indemnify, defend and hold the
City harmless against any claims made or suits instituted against the City on account of
payroll deduction of Union dues and/or COPE deductions.
45.4 For the purpose of putting this article into effect, the Union will furnish forms for
such individual authorization reading as follows:
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NOTICE TO CITY AND UNION AUTHORIZATION
FOR DEDUCTION/DISCONTINUA TION OF UNION DUES
I hereby authorize my City to deduct from my salary each pay period my Union
dues, as certified to the City by the Union, and to transmit this amount to the Treasurer of
the Union.
I herby authorize my employer to deduct from my salary each pay period my
COPE deduction of $1.00 per week, as certified to the employer by the Union, and to
transmit this amount to the Treasurer of the Union.
I understand that these authorizations are voluntary and I may revoke them at any time by
giving my employer and the Union thirty (30) days advance notice in writing.
Date
Signature
Job Title
Name Printed
Social Security No.
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ARTICLE 46
46.0 PENSION
46.1 Employees will continue to participate in the employees pension plan of the City
of Boynton Beach Ordinance No. 88-43, as amended. A copy of the plan's annual
actuarial valuation report will be provided to the Union, in its entirety, upon request from
the Union.
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ARTICLE 47
47.0 SUBSTANCE ABUSE
47.1 The NCFO, LOCAL 1227 recognizes and supports the City's Drug Free
Workplace Policy as adopted in Ordnance No. 92-51 and will work with the City to
enforce the provisions of the policy. It is recognized by the Union that the City's Drug
Free Workplace Policy applies to all members of this bargaining unit.
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ARTICLE 48
48.0 PROBATIONARY PERIOD
48.1 All newly hired or rehired employees shall be subject to a probationary
period of -one (1) year.
48.2 All promoted employees shall be subject to a probationary period of six
(6) months.
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ARTICLE 49
49.0 LONGEVITY BENEFIT
49.1 Employees eligible are those employees who:
a. Have been employed with the City on a regular full-time basis and
continuous basis for a minimum offive (5) years
b. Have an overall "Meets Standards: or above rating on the previous
employee evaluation
49.2 Employees will receive a cash Lump Sum Bonus as follows:
On the employees fifth (5th) anniversary a lump sum payment of $500.00;
On the employees tenth (10th) anniversary a lump sum bonus payment of
$1000.00;
On the employees fifteenth (15th) anniversary a lump sum bonus payment
of$1,500.00;
On the employees twentieth (20th) anniversary a lump sum bonus payment
of $2,000.00.
On the employees twenty-fifth (25th) anniversary a lump sum bonus
payment of $2,500.00.
On the employees thirtieth (30th) anniversary a lump sum bonus payment
of $3.000.00.
On the employees thirty-fifth (35th) anniversary a lump sum bonus
payment of $3,500.00.
On the employees fortieth (40th) anniversary a lump sum bonus payment of
$4,000.00.
49.3 Any pay earned for Longevity Benefits IS subject to required Federal
deductions.
49.4 Employees who terminate from the City employment prior to their hire
anniversary date will not be entitled to benefits.
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ARTICLE 50
50.0 SA VINGS CLAUSE
50.1 If any Article or section of this Agreement should be found invalid, unlawful or
not enforceable, by reason of any existing or subsequently enacted legislation or by
judicial authority, all other articles and sections of this Agreement shall remain in full
force and effect for the duration of this Agreement.
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ARTICLE 51
51.0 MODIFICATION OF CONDITIONS
51.1 Changes to City or Departmental rules and regulations may be made by the City
following thirty (30) days written notification to the Union. When pre-implementation or
impact bargaining is requested by the Union, the implementation date of the change shall
be delayed an additional thirty (30) days.
51.2 There is are no non-salary (wages or allowance) monetary benefits, including
those established by past practice, except those expressly set forth or incorporated by
reference in this Agreement.
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ARTICLE 52
52.0 POSTING OF AGREEMENT
52.1 The City will maintain a copy of this Agreement for inspection in the Human
Resource Department.
52.2 .The Union agrees to pay the City up to $300.00 to offset the cost of the printing
and distribution ofthis Agreement to bargaining unit employees.
52.3
52.4 The City will provide each new employee with a copy of this Collective
Bargaining Agreement at the time of their initial orientation.
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ARTICLE 53
53.0 COLLATERAL DOCUMENTS
53.1 This Collective Bargaining Agreement does not exist in a void. Provisions of the
City's PPM, APM, Departmental Rules, and other policies established by
resolution or ordinance (collectively referred to as collateral documents) are
applicable to bargaining unit members unless the terms of said collateral
documents conflict with the terms of this Agreement, in which case the terms of
this Agreement shall control.
53.2 Nothing herein shall be interpreted to preclude the right of the Union to impact
bargain, subject to applicable law.
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ARTICLE 54
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54.0
DURATION
\ ..,)
54.1 This Agreement shall become fective on ratification by both parties as
prescribed by Chapter 447, orida Statutes and remain in full force and effect
until September 30, 2007. 0 wage or benefit provided herein is retroactive in
nature prior to the effective date of this Agreement. Wage and benefit levels
existing on September 30, 2007 shall be frozen as of that date and shall constitute
the status quo during any period of negotiations for a successor agreement.
54.2 Either party may reopen the Wage Article and two additional Articles during the
second year of the Agreement (10/1/05-9/30/06). It is the intent of the parties that
if there is a reopener of wages in year two. that they will attempt to reach an
agreement on wages for both the second and third year of the Agreement. If. and
only if. the parties reach an agreement for wages for year two. but not year three.
the Union may request reopener of only the Wage article for the third year of the
Agreement. provided it does so in writing no later than July 1. 2006.
A notice of intent to reopen shall be made in writing. The parties will promptly
engage in bargaining the reopened article( s ).
Agreed to this day of , 2005 by and between the respective parties
through the authorized representatives of the Union and the City.
NA TIONAL CONFERENCE OF FIREMEN & OILERS, SEIU, AFL-CIO,CLC
Witness
LOCALPRESIDENT
Sharon Munley
Witness
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CITY OF BOYNTON BEACH
MAYOR
Jerry Taylor
Witness
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ATTEST
CITY CLERK
Janet Prainito
Witness
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APPROVED AS TO FORM AND CORRECTNESS
CITY ATTORNEY
James Cherof
CITY ,MANAGER
Kurt Bressner
Date ratified by Commission:
Date ratified by Union:
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City of Boynton Beach
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NCF&O/SEIU LOCAL 1227
Appendix "A" CITY OF BOYNTON BEACH
NCF&O/SEIU UNION TIME-OUT FORM
(Request to be absent from duty by an authorized Union Representative)
I, -------------------------------_______________, request to be absent from duty for a union
REPRESENTATIVE'S NAME
meeting at ------------------------_________ ,on ---_____________________, at ______________________ for
LOCA TrON DATE TIME
the following Reason:
Grievance
Consultation with Management
Pre-Determination Conference
Employee Requested Representation
Collective Bargaining
Arbitration
NCF&O Business
(CHECK ONE)
This form must be completed and
received by Finance within seven (7)
calendar days of the meeting date as
stated on this form.
Union Representative's Signature
Release Authorization - _ Approved Denied (Completed by Supervisor/ Manager)
-
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Printed Name Title Time Out
Signature Date
Meeting Verification (Completed by Management Representative at meeting or Supervisor
releasing employee for meeting with union representative)
I ,
Printed Name Title Meeting Start Time
I I
Signature Date Meeting End Time
Return to Work (Completed by Supervisor/ Manager)
I f
Printed Name Title Time Returned
Signature Date
(Total elapsed time is the difference from the TIME OUT and the TIME RETURNED)
TOTAL ELAPSED TIME I
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Reason for denial:
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM C.S.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6. 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
0 January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
o Administrative
~ Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
o Development Plans
o New Business
o Legal
o Unfinished Business
o Presentation
RECOMMENDA TION:
Recommendation to approve and execute by resolution, Amendment #1 and Amendment #2 to
Task Order #17, CH2M Hill, for a total of $ 123,515.00.
EXPLANA TION:
Task Order #17 was approved by City Commission on November 11,2002, Resolution #R02-198.
The scope of services dermed in this task order included engineering services for the final design
of Aquifer Storage and Recovery Well, No. 2 (ASR-2), bidding services, services during
construction, report preparation, and preparation of an Operation and Maintenance Manual.
Amendment #1 for $ 52,412, defines modifications necessary to Task Order #17 to compensate
CH2M Hill for engineering services directly related to a change in the scope of services.
Modifications to the original scope of services include:
· 20'x 30' Well house to enclose ASR-2, wellhead piping, and electrical controls;
· Architectural features of the well house to match buildings on plant site (East Water
Treatment Plant);
· Variable frequency drive (VFD) pump controls;
· HV AC and VFD control room;
· Extended issues related to FDEP and PBCHD;
· Site plan changes for rerouting of piping; and
· Increased hours of resident observation services
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Amendment #2 has been generated due to an unforeseen site condition when a partial collapse of
the ground around the drilling pad occurred on July 16, 2005. This unforeseen site condition
resulted in additional engineering and design costs for the project. In addition to the services
identified below, this unforeseen condition has caused the project duration to be extended 7-
weeks.
· A technical assessment of the collapse;
· Technical discussions with the Contractor (Southeast Drilling) to review options and
resolutions;
· Assist the City with change order negotiations; and
· Additional construction management and resident observation services
The total value of Amendment #2 is $ 71,103.
Unforeseen ground conditions, time delays and redesign work have been the catalyst for
Amendments #1 and #2. The amendments to the original task order will allow CH2M Hill to
proceed with additional design work and provide the City with resident project observation
services to insure the successful completion of the ASR-2 project.
PROGRAM IMPACT:
The City of Boynton Beach has been a pioneer of ASR wells in South Florida, and continues to
reap the benefits of this very cost-effective technology. On a cost per gallon basis, ASR wells are
much less expensive to construct than new treatment facilities, yet they maximize the potential of
our current water treatment facilities by allowing the City to store surplus water produced during
the wet season, and recover during drier weather when the demand is higher. The amount of
water to be stored in ASR wells can be adjusted from one year to the next, based upon current
demands and anticipated needs. To date, the Department has been limited in its ASR recovery by
the size of the current well. The new well (ASR-2) is larger, and therefore is expected to provide
more that twice the recovery rate of the existing ASR well.
This additional ASR well is critical to the mission of the Utilities Department in meeting future
peak day and dry season water demands. On as seasonal basis, it will provide the City up to an
additional 4 million gallons per day of peak day production, for extended periods. When
combined with the existing ASR-l, this well is anticipated to increase our total ASR capability to 6
MGD, a value which corresponds exactly to the amount we must provide from alternate sources to
offset our decreased allocation for dry season surficial aquifer withdrawals beginning in August
2008, (as governed by the City's current Water Use permit, issued by the South Florida Water
Management District.)
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
FISCAL IMPACT:
T ASK ORDER COMMISSION ACCOUNT NUMBER AMOUNT
APPROVED
Task Order 17 November 19,2002 407-5000-590-96-10 WTR093 $ 231,970.00
Amendment #1, Proposed Approval
Task Order 17 December 6, 2005 403-5000-590-96-10 WTR093 $ 52,412.00
Amendment #2, Proposed Approval
Task Order 17 December 6, 2005 403-5000-590-96-10 WTR093 $ 71,103.00
TOTAL $ 355,485.00
ALTERNATIVES:
In order to complete this project in a timely manner and be in compliance with regulatory
agencies, the additional services outlined in Amendment #1 and #2 are necessary. There is no
alternative except to abandon project.
\4 ~-c::Y;
Utilities
Department Name
Kofi Boateng
Director of Utilities
Attachments
Amendment #1 - Two (2) Original Documents
Amendment #2 - Two (2) Original Documents
bc: Kofi Boateng, Director of Utilities
Pete Mazzella, Deputy Utilities Director
Paul Fleming, Sr. Project Manager
Barb Conboy, Manager, Utilities Administration
PMT File
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
"
1 RESOLUTION NO. R05-.203
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING EXECUTION OF
5 AMENDMENT NO 1 AND AMENDMENT NO 2 TO
6 TASK ORDER NO. 17, FOR ADDITONAL
7 ENGINEERING SERVICES DIRECTLY RELATED TO
8 A CHANGE IN THE SCOPE OF SERVICES IN THE
9 AMOUNT OF $123,515.00, TO CH2M HILL, INC.; AND
10 PROVIDING AN EFFECTIVE DATE.
11
12
13 WHEREAS, Task Order No. 17 was approved by the City Commission on
14 November 11, 2002 by Resolution R02-198 for $231,970.00; and
15 WHEREAS, Amendment #1 defines modifications necessary to Task Order #17 to
16 compensate CH2M Hill for engineering services related to a change in the scope of services;
17 and
18 WHEREAS, Amendment #2 was generated due to an unforeseen site conditions
19 when a partial collapse of the ground around the drilling pad occurred which resulted in
20 additional engineering and design costs for the project; and
21 WHEREAS, The cost for Amendment #1 ($52,412.00) and Amendment #2
22 ($71,103.00) is not included in Task Order No. 17 for $231,970.00.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
25
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption
27 hereof.
28
Section 2.
The City Commission of the City of Boynton Beach, Florida does
29 hereby authorize and direct the approval and execution of Amendment #1 and Amendment
S:\CA\RESO\Agreements\Task - Change Orders\CH2M Addendum to TO 17.doc
II
#2 to Task Order No. 17 with CH2M HILL for additional engineering services for the final
2 design of Aquifer Storage and Recovery Well, No.2 (ASR-2) in the amount of$123,515.00.
3
Section 3.
This Resolution shall become effective immediately upon passage.
4
5
PASSED AND ADOPTED this _ day of December, 2005.
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24 ATTEST:
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29 City Clerk
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CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA\RESO\Agreements\Task - Change Orders\CH2M Addendum to TO 17.doc
Task Order No. 17 Amendment No.1
Engineering Services for Phase II - Final Design, Bidding
Services, Services During Construction and Reports for Aquifer
Storage and Recovery Well ASR-2 at the City of Boynton Beach
East Water Treatment Plant
A. Background
The City of Boynton Beach (the CITY) owns and operates an Aquifer Storage and Recovery
(ASR) well at its East Water Treatment Plant (WTP). The ASR well is used for the storage of
treated water from the WTP and has proved to be a valuable water resources management
tool. A second ASR well (ASR-2) for the storage of treated water has been proposed by the
City. Groundwater modeling to optimize the spacing between the existing ASR well (ASR-
1) and the proposed ASR-2 has been completed by CH2M HILL (the CONSULTANT).
Results of the modeling indicate that an ASR well located near the southern boundary of the
WTP will optimize recovery efficiency from the two ASR wells.
The project has been divided into two phases. The first phase, which includes the
preparation of a construction permit application with a preliminary design in support of the
permit application, has already been authorized and is near completion. This Task Order is
for the second phase of the project which includes engineering services for the final design
of ASR-2, bidding services, services during construction, Engineering report preparation,
and preparation of an Operation and Maintenance Manual.
B. Scope of Services (Amended)
These scope of services provide for the final design engineering, bidding services, services
during construction of ASR-2, and report preparation. Design of this facility will include
the following components:
· A 16-inch diameter Aquifer Storage and Recovery well
· Curbed concrete drilling pad
· Drilling pad water table monitor wells
· Recharge piping, valves and appurtenances tied into existing finished water main
· Discharge piping, valves, and appurtenances tied into the WTP
· Vertical turbine pump and motor (Recovery)
· Finished water booster pump station (Recharge), if needed
· Electrical system improvements related to the ASR well
· Instrumentation and controls related to the ASR well
· 20'x30' Well house to enclose ASR-2, wellhead piping, and electrical controls.
DFBlT017MOD101404ASR2 V4.DOC
· Architectural features of the well house to match buildings on plant site
· Variable frequency drive (VFD) pump controls
· HV AC for VFD control room
· Extended issues related to Florida Department of Environmental Protection (FDEP)
and Palm Beach County Health Department (PBCHD)
During the City's review of the 60% design submittal it was noted that the location of the
well and associated well head equipment was in close proximity to homes and
apartments along Seacreast Boulevard. The primary concern with this observation was
the potential for increased noise from the upgraded recharge and recovery pumps
resulting from a change to variable frequency drives, and the general appearance of the
well head. As a result, the City requested that the wellhead be enclosed in a well house to
abate pump noise and to conceal wellhead piping. It was also requested that this
structure should match existing architectural features of structures on site.
During a site visit by the electrical engineer (Hillers Electrical Engineering, Inc.), it was
requested by the City that the pump be controlled by a VFD to give additional
operational flexibility. As a result, appropriate additional consideration had to be given
to providing an adequate enclosed ventilated space in the pump house for the controls.
Throughout the regulatory review process for the permit application of the ASR well and
associated mechanical components, delays have been incurred due to the agencies
imposing new standards related to the permitting of ASR systems. New standards have
resulted in more stringent and comprehensive sampling and analytical procedures being
required. To develop and agree to the new standards additional time was required to
reach agreement on these issues. Delays on the part of FDEP have also taken place due to
their lack of staff to provide timely review.
Based on the requested design changes and regulatory delays, CH2M HILL would like to
offer the following additional scope of services to be conducted as part of Task Order 17.
Scope of Service.
Task 1 (amended) - Additional Engineering Services for Design and Permitting
The City has requested that CH2M HILL modify its original scope of work to include the
following:
· Additional design and permitting for a well house around the well head for ASR-2.
The well house is to be similar architecturally to other buildings on site and should
meet current south Florida Building Code.
· Additional design to provide VFD controls for the recovery pump.
· Additional design to provide a properly ventilated enclosure for the pump control
room.
· Additional design to change piping from cement lined ductile to PVC and stainless
steel due to potential use of the well as a Floridan aquifer supply well for the
proposed new RO facility.
· Additional design for site plan changes for rerouting of piping from inside the fence
line to outside the fence line
DFBlT017MOD101404ASR2 V4.DOC
· Additional communication and coordination with regulating agencies (FDEP and
PBCHD) resulting from significant changes in interpretation of construction and
operational goals related to changes between the original permit application and the
current design. This also included changes mentioned above.
A breakdown of the additional costs resulting from the work described above is as
presented in Table 1, Section E.
Task 1- Final Design Services
The CONSULTANT will provide the following services to the CITY during the final
design of the Aquifer Storage and Recovery well:
1. Construction Drawings. The CONSULTANT will produce civil, structural, mechanical,
instrumentation and electrical construction drawings. It is estimated the
CONSULT ANT will produce approximately 12-15 construction drawings. Drawings
will be produced on 11-inch by 17-inch sheets and will include:
· Site/ civil layouts
· Well and expected hydrogeology
· Structural
· P&IDs
· Well (recovery) and finished water booster (recharge) pump
· Mechanical, equipment, and piping layouts
· Utilities
· Electrical
· Instrumentation and control
· Associated details, legend sheets and cover
2. Construction Documents. The CONSULTANT will produce construction documents for
ASR-2 that will include specifications, equipment and instrument lists, and functional
descriptions. Specifications will be prepared in conformance with the sixteen-division
format of the Construction Specifications Institute (CSI). The CONSULTANT shall also
prepare the front-end bidding and contractual documents in accordance with the CITY's
requirements.
3. Detailed Design Submittal. The CONSULTANT will provide a 90 percent design
submittal (six copies of documents) for ASR-2 utilizing the design concepts developed in
the preliminary design that was prepared in support of the construction permit
application with FDEP. The submittal will include the following:
· Draft technical specifications and construction documents
· 90 percent design drawings (11 x 17 copies)
· A preliminary schedule for construction and start up testing A detailed construction
cost opinion based on the 90% complete construction documents
DFBIT017MOD101404ASR2 V4.DOC
Copies of these documents will be signed and sealed by the appropriate professional
engineers and submitted to FDEP and Palm Beach County Health Deparbnent (PBCHD)
to obtain permits as part of a previously authorized separate Task Order.
4. Detailed Design Review Meeting. Within 2-weeks of the CITY receiving the Detailed
Design Submittal, the CONSULTANT will conduct a 90 percent review meeting with
CITY staff to review the design, schedule and opinion of cost. The review will consist of
one meeting between the CITY and key members of the CONSULTANT project team.
The CONSULT ANT will prepare and distribute written summaries of decisions
rendered. The approved written summaries will serve as the basis for proceeding with
the completion of detailed design.
5. Final Detailed Design Submittal. Based upon the comments agreed upon as a result of
the 90 percent review meeting with the CITY, the CONSULT ANT will prepare a 100
percent (final) design submittal for ASR-2. These documents will be used to obtain
competitive bids for the construction of this project. The submittal will include:
· Five sets of final (100 percent) Volume 1 Contract Documents (i.e., front ends and
specifications)
· Five sets of final (100 percent) Volume 2 half size drawings (two sets of full size
drawings will also be provided).
· Estimated construction schedule
· Estimated Opinion of Cost for the ASR well facility construction
After acceptance by the CITY of the CONSULTANT's 100 percent drawings and
specifications, the CONSULTANT shall proceed with performance of the services called
for in the Bidding Phase.
Task 2 - Bid Phase Services
Bid phase services will be provided for the ASR well design package. The bid phase
services to be performed by the CONSULTANT are:
1) Bid Package Preparation. The CONSULTANT will prepare Drawing and
Specification packaging for bidding purposes. The CONSULTANT will
reproduce and distribute construction bid documents or solicitation of quotes to
prospective bidders, on behalf of the CITY.
2) Pre-Bid Meetings. The CONSULTANT will coordinate and attend one Pre-Bid
meeting and issue meeting minutes summarizing topics of discussion and
responding to t Bidder questions.
3) Technical Issues. The CONSULTANT will coordinate all communications with
bidders on matters related to technical aspects of the design. All correspondence
on these matters will be copied to the CITY.
4) Addenda. The CONSULTANT will issue addenda, if required, based upon the
questions of prospective bidders and the need to clarify the Contract Document's
intent.
DFBIT017MOD101404ASR2 V4.DOC
4
5) Bid Review. The CONSULTANT will review the bids received for accuracy and
prepare Bid Tabulation for review by the CITY. The CONSULTANT will review
Bid Documents of the apparent low bidder including payment and performance
bond information, insurance information, and references. Based upon the above,
the CONSULTANT will issue a Recommendation of Award letter to the CITY.
6) "As Bid" Conformed Construction Documents. The CONSULTANT will
produce a total of six copies of conformed" As Bid" Contract Document
Specifications and Drawings, incorporating all Addenda. This will include the
selected Contractor's Bid, Payment and Performance Bond and Certificates of
Insurance. The conformed construction documents will be issued to the CITY
and Contractor for signature and execution. Two copies will be issued to the
Contractor, two copies will be issued to the CITY, and two copies will be issued
to the CONSULTANT.
7) Drawing Copies. The CONSULTANT shall provide to the CITY an electronic
copy and one reproducible copy of conformed drawings for the City's use.
8) Bid Service Completion. Bid services will be considered complete upon the
CONSULTANT's review and providing the Contractor's executed documents
and conformed contract documents to the CITY.
Task 3 - Services During Construction (Amended)
Services during construction (SDC) will be provided for the ASR-2 construction phase. The
services during construction to be performed by the CONSULTANT are:
1. Pre-Construction Meeting. The CONSULTANT will coordinate and conduct a pre-
construction meeting with CITY staff, Contractor, and subcontractors. Meeting
minutes will be prepared with copies distributed by the CONSULTANT.
2. Communication with Regulatory Agency. As a requirement of the CITY's construction
permit issued by FDEP for ASR-2, the CONSULTANT will maintain communication
with the Underground Injection Control (UIC) -Technical Advisory Committee (TAC).
Two representatives from CH2M HILL will attend up to two (2) meetings with the T AC
during the construction phase of ASR-2. Provide weekly work summary reports to the
T AC and CITY during well construction. Prepare and submit required information to
the T AC. This includes the final casing seat selection and ASR storage interval for the
ASR well.
3. Shop Drawing Submittals Review. The CONSULTANT will review shop drawing
submittals and other data that the Contractor is required to submit. These shall be
reviewed for general conformance with the design concept of the project and general
compliance with the information given in the Contract Documents. Such review is not
intended as an approval of the submittals, if they deviate from the Contract Documents
or contain errors, omissions, and inconsistencies. Nor is it intended to relieve the
Contractor of his full responsibility for Contract performance, nor is the review intended
to ensure or guarantee lack of inconsistencies, errors, and/ or omissions between the
submittals and the Contract requirements.
DFBlT017MOD101404ASR2 V4.DOC
4. Technical Interpretations. The CONSULTANT will provide technical interpretations of
the drawings, specifications, and Contract Documents, and evaluate requested
deviations from the approved design or specifications. Act as the initial interpreter of the
Contract Documents pertaining to the execution and progress of the work.
5. Monthly Payment Applications Review. The CONSULTANT will review and make
determinations necessary for the approval or rejection of the Contractor's monthly
payment applications. The approved payment applications, with the CONSULTANT
recommendation, will be forwarded to the CITY.
6. Resident Observation. The CONSULTANT will provide onsite resident observation of
the construction activities during construction of ASR-2. The CONSULTANT will
provide qualified staff who will serve as resident observer for the Engineer of Record.
Per the requirements of the CITY's construction permit issued by FDEP for ASR-2,
resident observation services will be provided on an overall project average of 12 hours
per day. Construction duration is estimated to be 75 working days (total of 900 hours).
Daily onsite time will vary depending on the construction activities in progress. Total
construction time is expected to be approximately 90 working days (18 weeks at 5 days
per week), 15 days of which will not require a resident observer. Examples of when a
resident observer will not be needed include periods when maintenance is being
performed on construction equipment or when reaming of pilot holes is taking place.
The resident observer will be familiar with ASR well system construction and will assist
in monitoring the construction progress, in checking compliance with technical plans
and specifications, and in the preparation of progress payment submittals. The resident
observer will also be responsible for the collection and field analysis of water quality
samples, formation sample identification and cataloging, and daily record keeping.
7. Final Review. The CONSULTANT will make a final review of the construction work to
determine if the work has been completed in conformance with the intent of the
Contract Documents. The CONSULTANT will also assist in negotiating final payment
for construction and submit a final letter report upon which final settlement and
termination of the Contract can be based. The CITY and appropriate regulatory agencies
may furnish a representative to jointly make the final observation of the construction.
The proceedings of all final settlement negotiations will be documented and the basis for
final payment recorded.
8. Start-Up Services and Training. The CONSULTANT will provide start-up services that
will consist of a presentation to plant operators on the operation of the well and
associated mechanical systems, the anticipated operating conditions and the required
collection and reporting of operational monitoring data. The CONSULTANT will be
present during start up and initial equipment testing.
9. Certification of Completion and Record Drawings. The CONSULTANT will provide a
certification of completion of construction by the Engineer of Record and Record
Drawings as required the FDEP after completing construction of ASR-2.
10. Operational Testing Request. Upon completion of ASR-2, the CONSULTANT will
prepare a Request for Operational Testing for submittal to FDEP for review and
approval. The CONSULTANT will respond to up to one (1) request for information
DFBIT017MOD101404ASR2 V4.DOC
6
from the FDEP related to the Request for Operational Testing.
11. Due to the addition of a well house structure around Well ASR-2 additional
construction services will be needed. The CONSULTANT will provide onsite
resident observation of the construction activities during construction of the well
house. The CONSULT ANT will provide qualified staff who will serve periodically
as resident observer for the Engineer of Record. Construction duration is estimated to
be 60 working days.
Task 4 - Engineering Report and Operation and Maintenance Manual
(Amended)
Per the requirements of the CITY's construction permit issued by FDEP for ASR-2, an
Engineering Report describing the well construction and testing and an Operation and
Maintenance Manual shall be prepared by the CONSULTANT for submittal to the City and the
FDEP. The following services will be provided by the Consultant:
1. Engineering Report. The CONSULTANT will prepare an Engineering Report that
documents the construction and testing of ASR-2 for submittal to the City and FDEP.
2. Operation and Maintenance Manual. The CONSULTANT will prepare and submit to
the City and FDEP an Operation and Maintenance (O&M) Manual for ASR-2.
Additional effort to provide information and detail on the operation and maintenance
of the VFD and well house.
3. Respond to Requests for Information. Respond to up to a total of two requests for
information (RFIs) from FDEP regarding the Engineering Report and the O&M Manual.
c. Assumptions
The following assumptions were made for the preparation of this Task Order:
· Design of ASR-2 assumes one set of written comments from the CITY following their review
of the 90-percent drawings and specifications. Additional reviews, not due to the errors or
omissions of the CONSULTANT, shall be compensated for additional services under a
separate addendum to this authorization.
· Construction observation hours based on 90 days of actual construction and testing. If
construction is delayed due to the CONTRACTOR or the CITY, the CONSULTANT shall be
compensated for additional services beyond the 90-days under a separate addendum to this
authorization.
· Compensation for responses to comments from FDEP on the Engineering Report and O&M
is based on two RFIs. If additional RFIs are issued, not due to errors on the part of the
CONSULTANT, then the CONSULTANT shall be compensated for additional services
under a separate addendum to this authorization.
DFBIT017MOD101404ASR2 V4.DOC
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D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated October 4, 2000 between the
City of Boynton Beach and CH2M HILL, Inc.
E. Compensation
Compensation by the CITY to the CONSULTANT for Amendment No.1 will be a time and
materials basis, with a not-to-exceed limit as shown in Table 1, and in accordance with the
above mentioned Agreement.
TABLE 1
ASR.2 Final Design, Bidding Services, SDC, and Reports
City of Bovnton Beach
Labor Labor Expense Total
Hours Cost Cost
Task 1 -
Additional Design 177 $19,116 $2,200 $21,316
Additional Permitting 112 $12,096 $ 550 $12,646
Task 2 - Bid Phase Services NC NC NC NC
Task 3 - Additional 168 $15,624 $1,530 $17,154
Construction Services (Well
house)
Task 4 - Engineering Report 12 $1,296 NC $1,296
and O&M Manual
TOTAL 469 $48,132 $4,280 $52,412
NC = No change
Original Budget
Amendment 1
$231,970
$ 52,412
$284,382
Revised Total Fee
F. Schedule
The CONSULTANT will commence services upon receipt of written authorization and will
complete the work according to the table below.
DFBIT017MOD101404ASR2 V4.DOC
8
Task 1- Final Design Services 12 weeks after Notice to Proceed
Task 2- Bid Phase Services 18 weeks after Notice to Proceed
Task 3- Services During Construction 18 weeks after completion of Bid Phase
Services
Task 4 - Engineering Report and O&M 8 weeks after completion of construction
Manual
OFB\T017M00101404ASR2 V4.00C
9
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By:
Kurt Bressner
City Manager
Dated this _ day of
,2005.
SUBMITfED BY:
::MHl~h
Wendy Nero
Vice President, Area Manager
Dated this V day of ---1j1( rvh , 2005.
OF 8\ T017MOD220305ASR2 V2.DOC 11
Task Order No. 17 - Engineering Services for
Phase II - Final Design, Bidding Services,
Services During Construction and Reports for
Aquifer Storage and Recovery Well ASR-2 at
the City of Boynton Beach East Water
Treatment Plant - Amendment No 2 (Additional
Construction Services and Unforeseen Ground
Conditions)
Background
Task Order No. 17 - Engineering Services for Phase II - Final Design, Bidding Services,
Services during Construction and Reports for Aquifer Storage and Recovery Well ASR-2 at
the City of Boynton Beach East Water Treatment Plant was approved by the City
Commission on November 19, 2002. CH2M HILL (CONSULTANT) has been working on
this project since that time. Final design and bidding services for ASR-2 are complete and
construction has commenced.
CH2M HILL submitted Amendment 1 for this project on March 25, 2005. This amendment
arose from changes during the final design phase. In summary, Amendment 1 included the
following additional services:
· Designing the well house for ASR2 mechanical equipment
· Additional design services for incorporation of variable frequency drive pump
· Modifications of well casing materials
· Additional design services for changes in piping configuration
· Additional permitting services and coordination with FDEP and PBC Health
Department
· Additional construction observation services to be performed during the well house
construction (services not yet performed)
Since this amendment was submitted, two additional changes have occurred that have or
will result in increased costs to CH2M HILL and the ability to deliver the project on budget.
Both are changes to the original scope and are submitted here as Amendment 2.
The first change has arisen due to unforeseen ground conditions at ASR-2. As documented
in separate correspondence to the City, partial collapse of surface soils around ASR-2
DFB\T017MOD09140SASR2 V3.DOC
occurred during construction on July 16, 2005. This has led to the following additional
services being required from CH2M HILL Hill;
· Technical Assessment of Collapse
· Technical Discussions with the Contractor to review options and determine resolution
· Assist the City with Contractor Change Order negotiations
· Additional construction management and resident observation services during repair
The second change relates to an extended contractor construction period. In summary the
total construction period allowed for under the construction contract is 37 weeks. This
duration is 7 weeks greater than originally estimated and provided for under the original
task order and beyond that allowed for under amendment 1. The period currently allowed
for is 30 weeks, made up of;
· Original task order, 75 working days (total of 900 man hours), total construction period
90 working days (18 weeks)
· Amendment 1 an additiona160 working days (total of 169 man hours), additional
construction period of 12 weeks
Amendment 2 therefore requests funding for the additional expenses incurred and
projected to be incurred by CH2M HILL to complete work relating to unforeseen ground
conditions and the extended construction period. This document will amend the original
task order scope and budget prepared for Task Order 17 and assumes amendment 1 as
submitted on March 25, 2005 is also approved.
Scope of Services for Phase II
Task 1 - Final Design Services
Additional services covered under amendment 1
Task 2 - Bid Phase Services
No change
Task 3. Services during Construction
Additional Services during construction (SDC) will be provided for the ASR-2 construction
phase. The additional construction services to be performed by the CONSULTANT are:
3.1 Unforeseen Ground Conditions. The CONSULTANT will provide additional technical
assistance, onsite resident observation services and Construction Management Services
relating to the collapse of the ASR-2 well which occurred on July 16, 2005. Specific
services shall include:
· Technical Assessment of Collapse
· Technical Discussions with the Contractor to review options and determine
resolution
· Assist the City with Contractor Change Order negotiations
DFBIT017MOD091405ASR2 V3.DOC
· Additional construction management and resident observation services during
repair
3.2 Additional Construction Management and Resident Observation. The CONSULTANT
will provide construction management and onsite resident observation services for an
additional 7 weeks. Specific services to be provided are as outlined in the original task
order.
Task 4 - Engineering Report and Operation and Maintenance Manual
Additional services covered under amendment 1
Assumptions
The following assumptions were made for the preparation of this Amendment:
· Construction observation and construction management services relating to the
unforeseen ground conditions assume remedy by the contractor within 60 working
days, commencing July 16, 2005.
· Construction observation and construction management services are based on 35 work
days of additional construction. If construction is delayed further due to the
CONTRACTOR or the CITY, the CONSULTANT shall be compensated for additional
services beyond the 35 days under a separate addendum to this authorization.
Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated October 4, 2000 between the
City of Boynton Beach and CH2M HILL, Inc.
DFBlT017MOD091405ASR2 V3.DOC
3
Compensation
Compensation by the CITY to the CONSULTANT for the additional Phase II services will be
invoiced on a time and materials basis, with a not-to-exceed limit as shown below, and in
accordance with the above referenced Agreement. The estimated compensation for the
services described in this Task Order amendment is $71,103 as shown in Table 1 below.
TABLE 1
ASR-2 Additional Services
C' f B t B h
rty 0 oyn on eac
Labor Labor Expense Total
Hours Cost Cost
Task 3.1- Services During 248.5 $26,190 $1,399 $27,589
Construction - Unforeseen
Ground Conditions
Task 3.2- Services During 426 $39,883 $3,631 $43,514
Construction - Additional
Construction Period
TOTAL 674.5 $66,073 $5,030 $71,103
A breakdown of estimated labor hours and expenses required to complete Task 3.1
Unforeseen Ground Conditions is provided in Attachment A.
Estimated labor costs and expenses required to continue construction management and
resident observation tasks during the extended construction period, Task 3.2 were derived
by prorating costs allowed for under the original task order. This is considered the simplest
calculation method for a lump sum contract. This analysis is shown in Attachment B.
The total revised fee is summarized below;
Original Budget
Amendment 1
Amendment 2
Revised Total Fee
$231,970
$ 52,412
$ 71,103
$355,485
DFBlT017MOD091405ASR2 V3,DQC
4
Schedule
The detailed construction schedule already developed with the CITY's project manager will
not be affected by this amendment.
Authorization
DA TED this day of
,2005
CITY OF BOYNTON BEACH
CH2M HILL, INC.
we~~/PbA-
Kurt Bressner
City Manager
Vice President, Area Manager
Attest / Authenticated:
City Clerk
Approved as to Form:
Attest / Authenticated:
Office of the City Attorney
Secretary / Notary
DFBIT017MOD091405ASR2 V2.DOC
5
Attachment A: City of Boynton Beach Estimate of Costs, ASR.2 Unforeseen Ground Conditions
$150/hr $150/hr $150/hr $77/hr $89/hr $52/hr
TOTAL
Task D R S G M Support LABOR
Smith Olson Skehan Bullman Schilling Staff COSTS EXPENSES TOTAL
Collapse
Inspection, Review 8 10 $10,572 $491 $11,063
and Negotiation of 24 0 48 0
Options,
Recommendations
Site Inspections to 6 5 0 0 19.5 0 $3,386 $208 $3,593
Date
Additional CM and 24 0 4 60 36 4 $12,232 $701 $12,933
RO Services
TOTALS 248.5 $26,190 $1,399 $27,589
DFBIT017MOD09140SASR2 V3.DOC
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VI.-CONSENT AGENDA
ITEM 0.1.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[ZJ December 6, 2005 November 14, 2005 (Noon.) D February 7, 2006 January 17, 2006 (Noon)
D December 20, 2005 December 5, 2005 (Noon) D February 21,2006 February 6, 2006 (Noon)
D January 3, 2006 December 19, 2005 (Noon) D March 7, 2006 February 21, 2006 (Noon)
-.
D D ?........;
January 17, 2006 January 3, 2006 (Noon) March 21, 2006 March 6, 2006 (Noon) -.
1.';:.'-
D Administrative D Development Plans r<>
v)
NATURE OF [ZJ Consent Agenda D New Business ---1
, Cl
AGENDA ITEM D Public Hearing D Legal ) :.;:
1'0 _,:_w~ t:.n
D Bids D Unfinished Business _1"'1
(::) ,J J::>
D Announcement D Presentation .r:- ;-'10
:.:.t:
D City Manager's Report
RECOMMENDATION: Please place this request on the December 6,2005 City Commission Agenda under
Consent Agenda. The Planning and Development Board recommended that the subject request be approved on November
22,2005. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 05-
197.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Nautica (MPMD 05-012)
Troy Cool and Robert Williams
Nautica PUD Homeowners Association
West side of Lawrence Road, north of the LWDD L-21 Canal
Request for Master Plan Modification of the Nautica P.U.D. to allow swimming pools on
"Z" lot line parcels.
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
N/A
N/A
N/A
iu~
City Manager's Signature
Deve
u~
Planning and 0 ing Director City Attorney 1 Finance 1 Human Resources
S:\Planning\SHARED\WP\PROJECTS\NAUTICA\MPMD 05-012\Agenda Item Request Nautica MPMD 05-012 12-6-05.dot
S:\BULLET1N\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 05-197
STAFF REPORT
TO:
Chair and Members
Planning and Development Board and City Commission
THRU:
FROM:
Michael W. Rumpf
Director of Planning and Zoning
Eric Lee Johnson, AICP sf/'
Planner r!
DATE:
October 12, 2005
PROJECf NAME/NO:
REQUEST:
Nautica PUD / MPMD 05-012
Master Plan modification of the Nautica P.U.D. to allow swimming pools on
"Z" Lot Line parcels.
PROJECT DESCRIPTION
Property Owners: Nautica PUD Homeowners Association
Location: West side of Lawrence road, just north of the LWDD L-21 Canal (see
Exhbiit "A" - Location Map)
Existing Land Use/Zoning: Low Density Residential (LDR) / Planned Unit Development (PUD)
Proposed Land Use/Zoning: No changes proposed
Proposed Use: Swimming pools ("Z" lot line parcels)
Acreage: 83.85 acres
Adjacent Uses:
North:
Single-family residential (Knollwood PUD) classified Low Density Residential (LDR)
and zoned PUD;
South:
Right-of-way of LWDD L -21 Canal, then farther southeast is developed duplex
residential (Sausalito Place) classified Low Density Residential (LDR) and zoned
Planned Unit Development (PUD); and southwest is a developed mobile home park
(Royal Manor Mobile Home Estates) classified Low Density Residential (LDR) and
zoned Single-family Residenial (R-1);
East:
Right-of-way for Lawrence Road, then farther east is developed single-family
residential (Boynton Estates) classified Low Density Residential (LDR) and zoned
PUD; and
West:
Northwest is single-family residential (Knollwood PUD) classified Low Density
Staff Report
Memorandum No PZ-05-197
Page 2
Residential (LDR) and zoned PUD; west is partially developed single-family
residential (Sunup Grove) in unincorporated Palm Beach County, classified Low
Residential (LR-3) and zoned Agricultural Residential (AR); west is a single-family
home in unincorporated Palm Beach County classified Low Residential (LR-2) and
zoned Residential Transitional (RT); southwest is a single-family home in
unincorporated Palm Beach County classified Low Residential (LR-2) and zoned
Agricultural Residential (AR).
BACKGROUND
The subject development is located on the northwest corner of Lawrence Road and the Lake Worth
Drainage District L-21 Canal (see Exhibit "A" -location map). Previoulsy an orange grove, the B3.B5-acre
development was annexed into the city and rezoned to (PUD) Planned Unit Development on September 5,
1990. In May of 1995, the Nautica PUD was approved for a site plan showing new entry signage along
Lawrence Road. Now, Troy Cool and Robert Williams, agents for Jack Lynch, President of the Association
and representing the property owners within Nautica PUD, are requesting to modify the master plan. This
modification would allow swimming pools within the rear yard of selected "Z" Lot Line type parcels.
Swimming pools are only allowed on Zero Lot Line parcels; not on "Z" Lot Line parcels. The master plan
currently allows jacuzzis and whirlpools only on "Z" Lot Line parcels. The tabular data indicates the
minimum setback for swimming pools (for Zero Lot Line parcels) and jacuzzi / whirlpools (for "Z" Lot Line
parces). The current setbacks are as follows:
Rear yard for double frontage lots:
Rear yard for lake and preserve lots:
Rear yard for parcels along 5-foot wide perimeter buffer:
Rear yard for parcels along 25-foot wide perimeter buffer:
Side from zero lot line to side of house:
Side from waters edge to non zero lot line:
Side corner from waters edge to property line:
10 feet
seven (7) feet
eight (B) feet
25 feet
zero (0)
12 feet
17 feet
Chapter 2.5, Planned Unit Development, of the City Land Development Regulations states that changes
in planned unit developments shall be processed through the Planning and Development Board and the
City Commission.
ANALYSIS
The purpose and intent of setbacks is to create separation between units, principally for safety and
maintenance purposes. This is accomplished by allowing buildings and ancillary structures to be setback
a certain distance from the property lines. Initially, it was the applicants' intent to modify the Nautica PUD
master plan to allow swimming pools specifically on their lots. However, after a review of the entire
subdivision, they believe that there are a number of lots that are configured appropriately and large
enough to accommodate a swimming pool in the rear yard. Also, the PUD contains several cul-de-sacs
and some street curvature which creates a variety of pie-shaped lots.
Initially, staff explained to the applicants that any request to allow a swimming pool within the rear of a
"Z" Lot Line parcel, would require a modification to the Master Plan. Staff further explained to the
applicants that such a request should not be processed for a single lot, and would not be justified if no
other lots share common characteristics that support the modification. Combining all similar lots into a
single application would then eliminate future redundancy in subsequent requests. In heeding staff's
recommendations, the applicants selected the following "Z" Lot Line parcels to be considered within the
Staff Report
Memorandum No PZ-OS-197
Page 3
scope of this application, which are larger in area and depth than the typicallZ" Lot Line: 1/ 9/ 10/ 11/ 12/
13/ 14/ 15/ 16/ 17/ 18/ 34/ 35/ 36/ 64/ 65/ 66/ 67/ 68/ 69/ 70/ 71/ 72/ 80/ 89/ 116/ 122/ 266/ 296/ 297/
298/ 299/ 306/ 307/ 308/ 309/ 310/ 327/ 328/ 329/ 330/ 331/ 337/ 338/ 343/ 344/ 359/ 360/ and 364.
This request was reviewed for consistency with the PUD development standards in the Land Development
Regulations, Chapter 2.5/ Planned Unit Developments. Also, staff reviewed the subject request by
focusing on the subject PUD and comparing it with similar planned residential developments that exist
throughout the city. Many of the planned residential developments have side yard setback requirements
(for swimming pools) that range between eight (8) and 12 feet. A review of the setback regulations in
three (3) nearby developments, Lawrence Grove, Heather Lake (within the Meadows), and Fosters Mill,
reveals that side and rear yard setbacks for swimming pools range between eight (8) feet and 10 feet.
Outside of planned residential developments, the Land Development Regulations establish the minimum
rear setbacks for both swimming pools and screened-roof enclosures at eight (8) feet.
It should be noted that depending upon the model home selected for the perimeter lots within the Nautica
PUD, the depth remaining for a swimming pool would range between six (6) feet and over 20 feet. It is
estimated that over one-half of the subject lots had adequate space for a swimming pool or screen
enclosure. However, the aforementioned amenities would be minimal in size (estimated between 200 and
800 square feet), and / or irregularly shaped (e.g. long and narrow). A small number of irregularly-shaped
lots would have had ample space for both an average-sized pool and screen enclosure.
To avoid potential redundancy in subsequent requests, it is logical to review a single application that
impacts multiple lots. Staff analyzed aerial photographs of the "Z" Lot Line parcels that were selected by
Troy Cool and Robert Williams. From reviewing the lots selected by the applicants, staff determined that
the following parcels are likely unable to accommodate swimming pools or screen enclosures in the rear
yard: 11/ 80, 98/ 106/ 116, 327/ 343, 344, and 364. However, from the aerial photographs and master
plan, it appears as though several other lots would be large enough to accommodate the swimming pools
and screen enclosures. As such, rather than evaluating the "Z" Lot Line parcels individually, it is staff's
recommendation to simply modify the master plan tabular data to also allow swimming pools on all "Z"
Lots Line parcels within the PUD using the same setbacks as prescribed by the master plan for the Zero
Lot Line parcels (as noted in the Background section of this staff report). Rather than identifying each lot,
this change would help to streamline the application during the time of permitting. Therefore, staff
recommends allowing swimming pools within the rear and sides yards on both Zero Lot Line parcels and
"Z" Lot Line parcels. In all cases, the location of the swimming pools would have to comply with the
established setbacks already indicated in the setback chart of the master plan tabular data. Simply putt if
a lot is too small, a swimming pool will not fit, and therefore, it would not be allowed. This determination
can be best accomplished on a case-by-case basis as part of the permitting process.
RECOMMENDATION
It is staff's opinion that this request would neither be injurious to the area nor detrimental to the public
welfare. As previoulsy mentioned, the subject "Z" Lot Line parcels resemble many other lots within the
development. Accordingly, all "z" Lot line parcels need to be considered within the scope of this master
plan modification. Therefore, staff recommends allowing the edge of a swimming pool to be setback on
"2" Lot Line units, the same as for the Zero Lot Line units. This recommendation is subject to the
conditions listed in Exhibit "c" Conditions of Approval. Additional comments recommended by the Board or
Commission would also be included in Exhibit "c" - Conditions of Approval.
S: \Planning\SHARED\ WP\PROJECTS\NAUTICA \MPM 0 OS-012\Staff Report.doc
Exhibit 'A' - Location Map
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EXHIBIT "e"
Conditions of Approval
Project name: Nautica PUD
File number: MPMD 05-012
Reference: Master Plan Modification identified with an August 8, 2005 Planning & Zoning date stamp
marking.
I DEPARTMENTS I INCLUDE I REJECT I
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments:
1. Prior to construction of the pool, applicable permit shall be obtained and the X
construction shall comply with 2001 Florida Building Code, chapter 424.
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X
PLANNING AND ZONING
Conditions of Approval
2
I DEPARTMENTS I INCLUDE I REJECT I
Comments:
2. At the time of permitting, the master plan tabular data shall be changed to X
indicate that swimming pools are permitted on both Zero Lot Line and "Z"
Lot Line parcels.
3. Swimming pools proposed on "Z" Lot Line parcels shall adhere to the same X
rear and side setbacks currently allowed on Zero Lot Line parcels.
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Comments:
4. None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
5. To be determined.
S:\Planning\SHARED\ WP\PROJECTS\NAUTICA \MPMD 05-012\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
Nautica PUD
APPUCANTS AGENTS:
Troy Cool and Robert Williams
APPLICANTS ADDRESS:
8068 Stirrup Cay Court Boynton Beach, FL 33436
8071 Stirrup Cay Court Boynton Beach, FL 33436
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: December 6,2005
TYPE OF RELIEF SOUGHT:
Master Plan modification to the Nautica PUD to allow swimming pools in the
rear and side yard setbacks of "z" Lot Line parcels.
LOCATION OF PROPERTY:
West side of Lawrence road, just north of the LWDD L-21 Canal
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and
recommendation of the Planning and Development Board, which Board found as follows:
OR
THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach,
Florida on the date of hearing stated above. The City Commission having considered the relief sought by the
applicant and heard testimony from the applicant, members of city administrative staff and the public finds as
follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with the
requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or suggested
by the public and supported by substantial competent evidence are as set forth on Exhibit "c"
with notation "Included".
4. The Applicant's application for relief is hereby
- GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms and
conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\NAUTICA\MPMD 05-012\DO.doc
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22,2005
They spoke at the meetings citing illegal activities taking place near the Marouf property
that had nothing to do with what was being discussed tonight.
Chairman Wische closed the public hearing.
Mr. Saberson favored staff's request for another acoustical study before this Board
considered the application. He felt that noise was the biggest consideration for the
project.
Chairman Wische pointed out the project had been tossed around. No matter what the
applicant agreed to, staff found another issue to deal with and the project kept getting
postponed. Chairman Wische noted several carwashes have been built in the City and
he was not aware of any carwash being required to obtain a certified acoustical study.
He was surprised that staff again wanted to postpone the item in order to obtain another
acoustical study. If staff wanted another study done, they could do so prior to the
Commission meeting in December. He was not in favor of delaying the project any
further because it was not fair to the applicant.
Motion
Mr. Casaine moved that the request for Conditional Use and Site Plan approval for a
4,595 square foot automated carwash facility and related site improvements on a 0.88-
acre site zoned M-1, Industrial be approved with all staff conditions, with the exception
that the buffer be the buffer indicated by the applicant.
Ms. Jaskiewicz inquired if Mr. Casaine intended to eliminate the wall recommended by
staff. Mr. Casaine said this was correct.
Ms. Johnson seconded the motion.
Vote
The Recording Secretary called the roll. The motion carried 4-3 (Ms. Jaskiewicz, Mr.
Saberson and Mr. Baldwin dissenting).
Recess was declared at 8:28 p.m.
The meeting reconvened at 8:40 p.m.
Attorney Tolces reported that Mr. Saberson left the meeting and it would be in order to
ask the new alternate to assume his place. Ms. Grcevic replaced Mr. Saberson at the
dais.
C. Nautica
Master Plan Modification.
1.
Project:
Agent:
Nautica (MPMD05-012)
Troy Cool and Robert Williams
18
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22,2005
Owner:
Location:
Nautica PUD Homeowners Association
West side of Lawrence Road, north of the
LWDD L-21 Canal
Description:
Request for Master Plan Modification of the
Nautica P.U.D. to allow swimming pools on "l"
lot line parcels.
Troy Cool, 8068 Stirrup Cay Court, assumed the podium. Chairman Wische noted
there were three staff comments and asked the applicant if he agreed with the
comments. Mr. Cool said he was not familiar with them. Eric Johnson, Planner for the
City, read the comments into the record. Mr. Johnson explained the comments were
standard comments. Mr. Cool agreed with staff's comments.
Ms. Jaskiewicz asked if this would apply to all lots in the community and Mr. Johnson
responded that it would.
Chairman Wische opened the public hearing. Since no one wished to speak, the public
hearing was closed.
Motion
Ms. Jaskiewicz moved to approve the request for Master Plan Modification of the
Nautica P.U.D. to allow swimming pools on "l" lot line parcels, subject to all staff
comments. Motion seconded by Mr. Casaine and unanimously carried.
C. Forum Professional Center
Maior Site Plan Modification
1.
Project:
Agent:
Owner:
Forum Professional Center (MSPM 05-012)
Kenneth Carlson
Forum Professional Center, LLC.
Description:
Request for Major Site Plan Modification to the
Forum Shoppes to add a 20,000 square foot
professional office building and related site
improvements on a 1.80-acre portion of a 6.55-
acre shopping center, zoned C-3, Community
Commercial.
Ken Carlson, 1002 East Newport Center Drive, Deerfield Beach, Florida agreed with
all staff comments.
Ed Breese, Principal Planner, complimented the applicant and owner on doing a very
good job with their project.
19
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORl\tl
VI.-CONSENT AGENDA
ITEM D.2.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting: Dates in to City Clerk's Office
~ December 6, 2005 November 14,2005 (Noon.) 0 February 7,2006 January 17,2006 (Noon)
0 December 20, 2005 December 5. 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
0 January 17, 2006 January 3. 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF ~ Consent Agenda 0 New Business ~"..."
..-
AGENDA ITEM 0 Public Hearing 0 Legal -"_<oA
f"0
0 Bids 0 Unfinished Business c..:'
0 Announcement 0 Presentation ---'i
0 City Manager's Report r'~)
0
';",:",;
-,
c=.:
.)
~','-<O \.~~"'
......: i'l
"-~l .......
:T:I~
RECOMMENDATION: Please place this request on the December 6,2005 City Commission Agenda under --
Consent Agenda. The Planning and Development Board recommended that the subject request be approved on November
22, 2005, subject to all staff comments, and with the understanding that project lighting would increase illumination above
current shopping center lighting levels, existing landscaping along Ocean Drive would be brought up to code, and that
plantings along the front of the proposed building will be enhanced. For further details pertaining to the request, see attached
Department of Development Memorandum No. PZ 05-201.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Forum Professional Center (MSPM 05-012)
Kenneth Carlson
Forum Professional Center, LLC
Ocean Drive, approximately 200 feet east of Congress Avenue
Request for Major Site Plan Modification to the Forum Shoppes to add a 20,000 square
foot professional office building and related site improvements on a 1.80-acre portion of a
6.55-acre shopping center, zoned C-3, Community Commercial.
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
N/A
N/A
N/A
~~
City Manager's Signature
Develop
~ ,",~"t'" City Attorno, / F;mm" / Hwrum Row",,,,
S:\Planning\SHARED\WP\PROJECTS\Forum Professional Center\Agenda Item Request Forum Professional Ct MSPM 05-012 12-6-05.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 05-201
STAFF REPORT
FROM:
Chairman and Members
Planning and Develoyment Board and City Commission
-M flV'
Michael Rumpf I \.
Planning and Zoning Director
Ed Breese ~
Principal Planner
TO:
THRU:
DATE:
October 11, 2005
PROJECT NAME/NO:
Forum Professional Center / MSPM 05-012
REQUEST:
Major Site Plan Modification
PROJECT DESCRIPTION
Property Owner:
Forum Professional Center, LLC
Applicant:
Mr. Kenneth Barron
Agent:
Mr. Kenneth Carlson, Architect
Location:
Ocean Drive, approximately 200 feet east of Congress
Avenue (see Exhibit "A" - Location Map)
Existing Land Use/Zoning:
Local Retail Commercial (LRC) / Community Commercial
(C-3)
Proposed Land Use/Zoning:
No change proposed
Proposed Use:
20,000 square foot office building
Acreage:
6.55 acres total (1.808 acre parcel)
Adjacent Uses:
North:
Developed commercial with a Local Retail Commercial (LRC) land use designation
and zoned Community Commercial (C-3), then farther north is right-of-way for
Boynton Beach Boulevard;
South:
Right-of-way for Ocean Drive, then farther south is developed residential, zoned
Multi-Family (R-3) and a golf course associated with the Palm Beach Leisureville
neighborhood;
Staff Report - Forum Professional Center (MSPM 05-012)
Memorandum No PZ 05-201
Page 2
East: A vacant parcel with a Local Retail Commercial (LRC) land use designation, zoned
Community Commercial (C-3), then farther east is developed residential, zoned
Multi-Family (R-3); and
West: A commercial outparcel (Bank Atlantic) with a Local Retail Commercial (LRC) land
use designation, zoned Community Commercial (C-3), then farther west is right-of-
way for Congress Avenue.
Proposal:
BACKGROUND
The applicant is proposing to construct a 20,000 square foot, one-story professional
office building on a 1.808 acre parcel at the southeast corner of the larger 6.55
acre Forum Shoppes. Previous approval had been granted for a 22,317 square foot
retail building at this location, as Phase II of the shopping center.
Site Characteristic: According to the survey, the site is fairly square in shape and the highest elevation
(14.94') is shown near the center of the property. The survey also indicates that
the area has been improved with asphalt for overflow parking for the center.
Concurrency:
Traffic:
Drainage:
School:
Driveways:
ANALYSIS
A traffic statement for this project was submitted and sent to the Palm Beach
County Traffic Division for their review and approval. In a letter dated October 7,
2005, the Traffic Division confirmed that this project meets the Traffic Performance
Standards of Palm Beach County.
Conceptual drainage information was provided for the City's review. The City's
concurrency ordinance requires drainage certification at time of site plan approval.
The Engineering Division is recommending that the review of specific drainage
solutions be deferred until time of permit review, when more complete engineering
documents are required (see Exhibit "C" - Conditions of Approval). The drainage
design shall conform to the requirements of the City of Boynton Beach, South
Florida Water Management District, and the Lake Worth Drainage District (LWDD).
School concurrency is not required for this type of project.
The project proposes to utilize the two (2) existing driveway openings located on
Ocean Drive to access the parcel. These driveway openings would allow for both
vehicular ingress and egress. The two (2) openings would occur along the subject
parcel's south property line at the east and west borders. The project would share
and utilize three (3) other driveway openings along Congress Avenue through
existing cross-access easements and cross-parking agreements in place for the
Shopping Center.
Staff Report - Forum Professional Center (MSPM 05-012)
Memorandum No PZ 05-201
Page 3
Parking Facility: Typical office uses require one (1) parking space per 300 square feet of gross floor
area. Therefore, a 20,000 square foot office building requires 67 parking spaces.
The site plan (sheet A2.0) shows that 92 parking spaces are proposed to meet this
requirement. The applicant however, anticipates medical offices to occupy some
percentage of the space and therefore has calculated parking for the entire building
at one (1) parking space per 200 square foot (the code requirement for medical
uses). Under the assumption of 100% medical use, the building would require 100
parking spaces. Since the 100% calculation would leave the applicant eight (8)
parking spaces shy of the requirement, a Shared Parking Analysis was submitted to
accommodate the shortfall. Based upon the data contained within the analysis, the
shopping center has a total of 407 parking spaces, of which the expected peak
demand would equate to 354 spaces, for an excess of 53 parking spaces. Staff has
reviewed and approved the analysis. Parking areas would occur along all four sides
of the building. Additionally, a "potential future access drive" has been depicted on
the site plan to the vacant commercial parcel to the east. Staff recommends that
this access point be relocated to the north, at the east terminus of the parking aisle
running along the north side of the proposed building (see Conditions of Approval).
Lastly, staff recommends the light poles and fixtures be no taller than the existing
pole lights on the site and that the light fixtures include baffling in order to prevent
glare and light spillage onto adjacent properties (see Conditions of Approval).
Landscaping: The proposed pervious area of the parcel equals 10,581 square feet or 23.3% of
the particular outparcel site. The landscape plan (Sheet 1) indicates that
approximately 56% of the trees, 70% of the shrubs and groundcover would be
native.
The width of the south (front) landscape buffer along Ocean Drive would be 7 feet
in width, as required by code, and contain Silver Buttonwood trees and a row of
existing ficus hedge. Additionally, this buffer would include fire bush, plumbago and
wart fern. The east (side) landscape buffer would be 10 feet in width and contain
existing Black Olive (Shady Lady) trees and a row of existing ficus hedge. The width
of the north (rear) landscape buffer, abutting the existing retail component of the
shopping center, would be 7 feet in width and would contain Live Oak trees, Sabal
palms and Redtip Cocoplum hedges. Finally, the width of the west (side)
landscape buffer would be the existing 3 foot wide planting area separating this
parcel from the Bank Atlantic outparcel and would contain the same existing ficus
hedges surrounding the shopping center and mature trees. The applicant will also
be replacing missing landscaping on the entire shopping center site as noted by
staff during their review (see Conditions of Approval).
Around the building, the developer proposes planting Montgomery palms along with
Yellow Elder, Ligustrum, Podocarpus (Yew) and Simpson Stopper trees and Orange
Jasimine and Firebush shrubs.
Building and Site: The maximum height allowed for new buildings in the (-3 zoning district is 45 feet
/ 4 stories. According to Sheet A5.0, the proposed building is designed as a one
...
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Landscape & lnigation Plans. For:
FORUM SHOPPES
DESIGNED BY :
CARTER & ASSOCIATES
LANDSCAPE ARCHITECT'S, INC.
74 H.E. 5th AVE. DElRAY BEACH. FL 33483
561.272.9821 LA 1831
Oonn Avenue
Boynton Belch, Fl.
EXHIBIT B
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IaNNn"H Jl C.uu.sON - AJlCRn'6C'I'. P.A.
IQ!)2 I. NE\1POfIl!T CENTER DR. eurTE 1e11
OEEfIOlFIEL.O &EACI-l, FLORIDA 3)442 AA C00Ie>18
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EXHIBIT "e"
Conditions of Approval
Project name: Forum Professional Center
File number: MSPM 05-012
Reference: 2nd Review plans identified as a Major Site Plan Modification with a September 13,2005 Planning
dZ dt t k
an omng a e s amp mar mg.
I DEPARTMENTS I INCLUDE I REJECT I
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments:
1. Palm Beach County Health Department permits will be required for the X
water and sewer systems serving this project (CODE, Section 26-12).
2. Fire flow calculations will be required demonstrating the City Code X
requirement of 1,500 g.p.m. (500 g.p.m. some residential developments)
with 20 p.s.i. residual pressure as stated in the LDR, Chapter 6, Article IV,
Section 16, or the requirement imposed by insurance underwriters,
whichever is greater (CODE, Section 26-16(b)).
3. The CODE, Section 26-34(E) requires that a capacity reservation fee be X
paid for this project either upon the request for the Department's signature
on the Health Department application forms or within seven (7) days of site
plan approval, whichever occurs first. This fee will be determined based
upon final meter size, or expected demand.
4. A building permit for this project shall not be issued until this Department X
has approved the plans for the water and/or sewer improvements required to
service this project, in accordance with the CODE, Section 26-15.
5. Utility construction details will not be reviewed for construction X
acceptability at this time. All utility construction details shall be in
accordance with the Utilities Department's "Utilities Engineering Design
Handbook and Construction Standards" manual (including any updates);
they will be reviewed at the time of construction permit application.
FIRE
Comments: None X
POLICE
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
Comments: None X
ENGINEERING DIVISION
Comments:
6. All comments requiring changes and/or corrections to the plans shall be X
reflected on all appropriate sheets.
7. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the Technical Advisory
Review Team (TART) process does not ensure that additional comments
may not be generated by the Commission and at permit review.
8. It may be necessary to replace or relocate large canopy trees adjacent to light X
fixtures to eliminate future shadowing on the parking surface (LDR,
Chapter 23, Article II, Section A.1.b.)
9. Full drainage plans, including drainage calculations, in accordance with the X
LDR, Chapter 6, Article IV, Section 5 will be required at the time of
permitting.
10. No easements will be needed for the drainage system, as this will remain X
private.
11. Paving, Drainage and Site details will not be reviewed for construction X
acceptability at this time. All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings
and the "Engineering Design Handbook and Construction Standards"
and will be reviewed at the time of construction permit application.
BUILDING DIVISION
Comments:
12. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART (Technical
Advisory Review Team) process does not ensure that additional comments
may not be generated by the commission and at permit review.
13. Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph. Wind forces on every building or
structure shall be determined by the provisions of ASCE 7, Chapter 6, and
the provisions of 2001 FBC, Section 1606 (Wind Loads). Calculations that
are signed and sealed by a design professional registered in the state of
Florida shall be submitted for review at the time of permit application.
14. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
15. Identify within the site data the finish floor elevation (lowest floor elevation) X
I INCLUDE I REJECT I
DEPARTMENTS
that is proposed for the building. Verify that the proposed elevation is in
compliance with regulations of the code by adding specifications to the site
data that address the following issues:
. The design professional-of-record for the project shall add the following
text to the site data. "The proposed finish floor elevation _' _ NGVD
is above the highest 100-year base flood elevation applicable to the
building site, as determined by the SFWMD' s surface water management
construction development regulations."
· From the FIRM map, identify in the site data the title of the flood zone
that the building is located within. Where applicable, specify the base
flood elevation. If there is no base flood elevation, indicate that on the
plans.
· Identify the floor elevation that the design professional has established for
the building within the footprint of the building that is shown on the
drawings titled site plan, floor plan and paving/drainage (civil plans).
16. CBBCPP 3.C.3.4 requires the conservation of potable water. City water X
may not, therefore, be used for landscape irrigation where other sources are
readily available.
17. A water-use permit from SFWMD is required for an irrigation system that X
utilizes water from a well or body of water as its source. A copy of the
permit shall be submitted at the time of permit application, F.S. 373.216.
18. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
a) The full name of the project as it appears on the Development Order
and the Commission-approved site plan.
b) The total amount paid and itemized into how much is for water and
how much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
19. At time of permit review, submit separate surveys of each lot, parcel, or X
tract. For purposes of setting up property and ownership in the City
computer, provide a copy of the recorded deed for each lot, parcel, or tract.
The recorded deed shall be submitted at time of permit review.
20. Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for
review at the time of permit application submittal. The plans must
incorporate all the conditions of approval as listed in the development order
and approved by the City Commission.
21. The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. If the project is multi-
family, then all addresses for the particular building type shall be submitted.
The name of the project as it appears on the Development Order must be
noted on the building permit application at the time of application submittal.
22. At facilities providing medical care and other services for persons with X
mobility impairments, parking spaces complying with 2001 FBC, Section
11-4.6 shall be provided in accordance with Section 11-4.1.2(5)(a) except as
Conditions of Approval
4
DEPARTMENTS INCLUDE REJECT
follows:
. Outpatient units and facilities: 10% of the total number of parking spaces
provided serving each such outpatient unit or facility.
. Units and facilities that specialize in treatment or services for persons
with mobility impairments: 20% of the total number of parking spaces
provided serving each such unit or facility.
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments:
Material Schedule (Landscape Plan) X
23. All shade trees on the schedule must be listed in the specifications as a
minimum of 3" diameter at DBH (4.5' off the ground) [Environmental
Regulations, Chapter 7.5, Article II Sec. 5.C. 2.]
24. The Tree Planting Detail should include a line indicating where the X
diameter at breast height (DBH) of the shade tree will be measured at time
of planting and inspection.
25. Ficus speCIes cannot be used In the City of Boynton Beach. X
26. There is no irrigation system design included with the site plans. The X
irrigation design should be micro-irrigation for water conservation.
[Environmental Regulations, Chapter 7.5, Article II Sec. SA.]
27. All trees on the site should receive irrigation from a separate bubbler. X
[Environmental Regulations, Chapter 7.5, Article II Sec. 5. C.2.]
PLANNING AND ZONING
Comments:
28. All gaps in landscaping on the shopping center site shall be completed with X
appropriate landscape material, specifically on the north side of the entry
drive from Congress A venue between the two bank parcels and along the
east side (rear) of the restaurant outparcel.
29. The directory sign cannot exceed four (4) square feet. Please correct prior to X
submitting for permit.
30. A "potential future access" drive should be denoted on the plans, providing X
for the opportunity in the future to connect this parcel with the property to
the east. It is suggested that it be located at the east terminus of the parking
aisle running along the north side of the new professional office building.
I DEPARTMENTS I INCLUDE I REJECT I
31. The light poles and fixtures shall be designed to prevent any glare and light X
spillage onto adjacent properties.
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Comments:
1. None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
1. To be determined.
S:\Planning\SHARED\WP\PROJECTS\Forum Professional Center\COA.doc
S:\Planning\Planning Templates\Condition of Approval 2 page -P&D ORA 2003 form.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Forum Professional Center
APPLICANT'S AGENT: Ken Carlson
APPLICANT'S ADDRESS: 1002 E. Newport Drive #101 Deerfield Beach, FL 33442
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: December 6,2005
TYPE OF RELIEF SOUGHT: Request Major Site Plan Modification for to construct a 20,000 square
foot, one-story professional office building on a 1.808 acre parcel at the southeast corner of the
larger 6.55 acre Forum Shoppes.
LOCATION OF PROPERTY: Forum Shoppes; East of Congress Avenue; North of Ocean Drive
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the
findings and recommendation of the Planning and Development Board, which Board found as follows:
OR
THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\Forum Professional Center\DO.doc
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
Owner:
Location:
Nautica PUD Homeowners Association
West side of Lawrence Road, north of the
LWDD L-21 Canal
Description:
Request for Master Plan Modification of the
Nautica P.U.D. to allow swimming pools on "l"
lot line parcels.
Troy Cool, 8068 Stirrup Cay Court, assumed the podium. Chairman Wische noted
there were three staff comments and asked the applicant if he agreed with the
comments. Mr. Cool said he was not familiar with them. Eric Johnson, Planner for the
City, read the comments into the record. Mr. Johnson explained the comments were
standard comments. Mr. Cool agreed with staff's comments.
Ms. Jaskiewicz asked if this would apply to all lots in the community and Mr. Johnson
responded that it would.
Chairman Wische opened the public hearing. Since no one wished to speak, the public
hearing was closed.
Motion
Ms. Jaskiewicz moved to approve the request for Master Plan Modification of the
Nautica P.U.D. to allow swimming pools on "l" lot line parcels, subject to all staff
comments. Motion seconded by Mr. Casaine and unanimously carried.
C. Forum Professional Center
Maior Site Plan Modification
1.
Project:
Agent:
Owner:
Forum Professional Center (MSPM 05-012)
Kenneth Carlson
Forum Professional Center, LLC.
Description:
Request for Major Site Plan Modification to the
Forum Shoppes to add a 20,000 square foot
professional office building and related site
improvements on a 1.80-acre portion of a 6.55-
acre shopping center, zoned C-3, Community
Commercial.
Ken Carlson, 1002 East Newport Center Drive, Deerfield Beach, Florida agreed with
all staff comments.
Ed Breese, Principal Planner, complimented the applicant and owner on doing a very
good job with their project.
19
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
Chairman Wische opened the public hearing. Since no one wished to speak, the public
hearing was closed.
Ms. Jaskiewicz had gone to the site today. She liked the way the drawing of the building
looked and felt it would be an asset to the area. She inquired if the access through the
property to the shops and movie theater would still be available to people entering from
Ocean Drive. Mr. Carlson explained that the curb cut on the east that goes to the rear of
the shopping center would remain the same and people would be able to have the
same access that currently exists. They would be making the parking lot better
controlled because previously there were driveways entering from several other
directions.
Ms. Jaskiewicz inquired about the landscaping that would be placed facing Ocean Drive.
Mr. Carlson responded the existing hedges would be replaced and the larger trees
currently on the property would remain. Ms. Jaskiewicz asked about the buffering of the
area and Mr. Carlson stated there would be trees 30 feet on center in addition to
landscaping along the building itself. This would provide a double layer of planting
material.
Ms. Jaskiewicz asked about the lighting that would be introduced since the neighboring
community had asked FP&L to replace the current lighting. She noted the applicant
intended to remove two of the current poles on the property and asked what would be
used in place of the removed poles. Mr. Carlson responded they submitted a
photometric plan to the City that will increase the lighting to approximately 3-foot
candles throughout the site. Shields will be added to the lights to avoid lights shining
into the adjoining community.
Ms. Jaskiewicz was concerned about the safety of people walking along the sidewalk at
night. She requested the applicant work with staff to make certain the area is well
lighted, and Mr. Carlson agreed with this request. She also requested the applicant
work with staff to make certain adequate landscaping was introduced to the project
Chairman Wische opened the public hearing. Since no one wished to speak, the public
hearing was closed.
Motion
Mr. Cwynar moved to approve the request for Major Site Plan Modification to the Forum
Shoppes to add a 20,000 square foot professional office building and related site
improvements on a 1.80-acre portion of a 6.55-acre shopping center, zoned C-3,
Community Commercial, subject to all staff comments. Motion seconded by Ms.
Jaskiewicz and unanimously carried.
20
VI.-CONSENT AGENDA
ITEM 0.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
~ December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6,2006 (Noon)
0 January 3, 2006 December 19.2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
0 January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
--i
,
0 Administrative 0 Development Plans . c-~.
NATURE OF ~ Consent Agenda 0 New Business f'-.1 _~J
AGENDA ITEM 0 Public Hearing 0 Legal G')
0 Bids 0 Unfinished Business "'.)
0 Announcement 0 Presentation r",) "q
-/":::,:''-::
0 City Manager's Report 0 -1''''1
r- C.?!>
, "'~)
RECOMMENDATION: Please place this request on the December 6, 2005 City Commission Agenda under
Consent Agenda. The Planning and Development Board, approved the subject request on November 22, 2005. For further
details pertaining to the request, see attached Department Memorandum No. PZ 05-205.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Southeast Neighborhood Park (NWSP 05-029)
Wally Majors
City of Boynton Beach
2882 SE 2nd Street
Request for New Site Plan approval for neighborhood park to include basketball courts,
open play field, play ground, picnic area, walking paths and a parking lot on 2.3 acres.
PROGRAM IMPACT: NM
FISCAL IMPACT: N/A
ALTERNATIVES: N/A
DOV~<Ctm
~
City Manager's Signature
2-/i~(~
Planning and Zorn uector CIty Attorney 1 Fmance 1 Human Resources
S:\Planning\SHARED\WP\PROJECTS\SE Neighborhood Park\Agenda Item Request Southeast Neighborhood Pk NWSP 05-029 12-6-05.dot
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
TO:
THRU:
FROM:
DATE:
PROJECT NAME/NO:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 05-205
STAFF REPORT
Chair and Members
Planning and Development Board and City Commission
Michael Rum;'111fJ6
Planning and Zoning Director
Kathleen Zeitler
Planner
November 2, 2005
Southeast Neighborhood Park! NWSP 05-029
New Site Plan
Property Owner:
Applicant:
Agent:
Location:
PROJECT DESCRIPTION
City of Boynton Beach
City of Boynton Beach
Wally Majors, City of Boynton Beach Recreation & Parks Department
2882 Southeast Second Street (see Location Map - Exhibit "A")
Existing Land Use: Medium Density Residential (MEDR)
Existing Zoning:
Proposed Use:
Acreage:
Adjacent Uses:
North:
South:
West:
East:
Single and Two-Family Residential (R-2)
Recreation
2.34 Acres
Orchard Estates Subdivision zoned Single and Two-Family Residential (R-2);
Josephino S. Latino Subdivision zoned Single and Two-Family Residential
(R-2);
Right-of-way of S.E. 2nd Street, and father west Sea crest Estates zoned
Single and Two-Family Residential (R-2) and Single-Family Residential (R-l-
AA; and,
Florida East Coast Railroad right-of-way, and farther east multi-family
development zoned Multiple-Family Dwelling (R-3).
Staff Report - SE Neighborhood Park (NWSP 05-029)
Memorandum No PZ 05-205
Page 2
PROPERTY OWNER NOTIFICATION
All property owners within 400 feet of the subject property were mailed a notice of this request for a major
site plan modification and its respective hearing dates per the Applicant who has certified that the required
signage was posted and notices mailed in accordance with Ordinance No. 04-007.
Site Location:
Proposal:
Concurrency:
Traffic:
Utilities:
Fire I Police:
Drainage:
Driveways:
The subject property is generally located south of S. E. 23rd Avenue, between South
Seacrest Boulevard and South Federal Highway, near the southeast city limits. The
parcel is approximately 150 feet in width by 700 feet in length and lies west of and
parallel to the Florida East Coast Railway. The subject property is a parcel of 2.34
acres located at 2882 Southeast Second Street near the Sea crest Estates, Orchard
Estates, and Josephine S. Latino subdivisions. The site was a former mango grove
obtained by the City in 2001, and is zoned Single and Two-Family Residential (R-2).
BACKGROUND
Mr. Wally Majors, Director of the City Recreation and Parks Department, and Agent
for the City, is requesting new site plan approval for the proposed Southeast
Neighborhood Park. A city-owned and operated recreational park is a permitted
use in the current R-2 zoning district. The passive park will be used primarily by
the neighborhood residents and have the following amenities: two (2) basketballs
courts, an open play field, traditional playgrounds, picnic shelters including a
handicap accessible picnic area, a picnic pavilion, paved walking paths, and
parking.
ANALYSIS
Typically, a traffic statement which indicates a daily vehicle trip generation for the
proposed project is sent to the Palm Beach County Traffic Division for concurrency
review to ensure an adequate level of service. Based on their review of the
proposed passive neighborhood park, the Traffic Division determined that the
proposed project meets the Traffic Performance Standards of Palm Beach County.
Potable water and sanitary sewer I wastewater capacity is currently available to
serve this project. An existing lift station is located near the proposed park
entrance. Drinking fountains which will be handicap accessible will be located near
the basketball courts and picnic shelter.
These departments have reviewed the site plan and determined that emergency
services are available to the proposed project with an appropriate response time.
Emergency service providers expect to be able to utilize their current or anticipated
resources to maintain an adequate level of service for the proposed project.
Conceptual drainage information was provided for the City's review. The
Engineering Division has found the conceptual information to be adequate and is
recommending that the review of specific drainage solutions be deferred until time
of permit review (see Exhibit "C" - Conditions of Approval).
Southeast Neighborhood Park will have a two-way access drive from SE 2nd Street
Staff Report - SE Neighborhood Park (NWSP 05-029)
Memorandum No PZ 05-205
Page 3
Parking:
Landscaping:
to the parking lot. Access will be gated at night in observance of park hours, which
have not yet been established. There are no additional points of ingress/egress
proposed for this request. The proposed pedestrian path will be paved asphalt
eight (8) feet in width and extend the length of the park. Path construction will
allow fire rescue vehicles to access activity areas in an emergency. A concrete
sidewalk five (5) feet in width and 691 feet in length is proposed along S.E. 2nd
Street adjacent to the park. The sidewalk will connect with sidewalks required on
adjacent properties, and will connect with the proposed pedestrian path in the park.
The park will be enclosed by a five (5) foot black chain link fence with gates.
The proposed park is not intended to be a destination park, but rather a park for
the use of the immediate neighborhood, therefore most park users will be
pedestrians who live nearby. There are a total of six (6) parking spaces proposed,
including a space designated for handicapped use. The proposed park will have
sufficient paved parking on site to accommodate all of the proposed uses. All
parking spaces will comply with applicable regulations.
The subject property consists of a former mango grove. Due to the age and untidy
nature of the existing mango trees, only two (2) trees will be retained for
landscaping. Staff has reviewed the Landscape Plan and determined that it is in
compliance with the Landscape Code requirements. A total of 67% of the site will
consist of pervious landscaped areas. The north and south ends of the park will
have a landscape buffer to reduce any impacts on adjacent residential subdivisions.
At least fifty percent (50%) of site landscape materials must be native species.
The landscape plan indicates a total of 97% of the trees and 100% of the shrubs
are native species. Typical native species to be used include sabal palmetto, live
oak, paradise tree, wax myrtle, wild coffee, fishtail fern, and coontie.
Building Design: The depicted restroom facility will not be placed as part of the initial phase, but will
be evaluated in the future for placement, per a variance approved in May, 2005 by
the City's Building Board of Adjustment and Appeals. Floor plans and details for
the 575 square foot picnic shelter will be provided at the time of permitting, and
shall comply with all applicable regulations.
Setbacks:
lighting:
Proposed park structures are required to comply with the minimum building
setbacks which are 25 feet for front and rear, and 10 feet on each side. The most
intensive uses within the park are centrally located away from abutting residential,
and all proposed structures comply with the setback requirements.
Freestanding outdoor lighting poles are proposed at the park entrance, on each end
of the parking lot, and around the basketball courts. Lighting shall be shielded
away from adjacent residential properties and comply with all City requirements.
RECOMMENDATION:
Staff has reviewed this request for approval of a new site plan and recommends approval, contingent upon
all comments indicated in Exhibit "c" - Conditions of Approval. Staff recommends that any deficiencies
identified in this exhibit be corrected on the set of plans submitted for building permit. Also, any
additional conditions recommended by the Board or City Commission shall be documented accordingly in
the Conditions of Approval.
Staff Report - SE Neighborhood Park (NWSP 05-029)
Memorandum No PZ 05-205
Page 4
MR/kz
S:\Planning\Shared\Wp\Projects\SE Neighborhood Park\NWSP OS-029\Staff Report.doc
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Location of SE Neighborhood Park - Exhibit "A" ~r~. Vr-w
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EXHIBIT "C"
CONDITIONS OF APPROVAL
Project name: SE Neighborhood Park
File number: NWSP 05-029
Reference: 2nd review plans identified as a New Site Plan with a November 14,2005 Planning & Zoning date
stamp marking.
I
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments: NONE X
PUBLIC WORKS - Traffic
Comments: NONE X
ENGINEERING DIVISION
Comments:
1. Paving, Drainage and Site details will not be reviewed for construction X
acceptability at this time. All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings and
the "Engineering Design Handbook and Construction Standards" and will
be reviewed at the time of construction permit application.
UTILITIES
Comments:
2. Utility construction details will not be reviewed for construction acceptability at X
this time. All utility construction details shall be in accordance with the Utilities
Department's "Utilities Engineering Design Handbook and Construction
Standards" manual (including any updates) and will be reviewed at the time of
construction permit application.
FIRE
Comments: NONE X
POLICE
Comments: NONE X
BUILDING DIVISION
Comments:
DEPARTMENTS INCLUDE REJECT
3. Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph. Wind forces on every building or structure
shall be determined by the provisions of ASCE 7, Chapter 6, and the provisions
of 2004 FBC, Section 1609 (Wind Loads). Calculations that are signed and
sealed by a design professional registered in the state of Florida shall be
submitted for review at the time of permit application.
4. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
5. At time of permit review, submit a partial elevation view drawing of the X
proposed perimeter wall/fence. Identify the type of wall/fence material and the
type of material that supports the wall/fence, including the typical distance
between supports. Also, provide a typical section view drawing of the wall/fence
that includes the depth that the wall/fence supports are below finish grade and
the height that the wall/fence is above finish grade. The location and height of
the wall/fence shall comply with the wall/fence regulations specified in the
Zoning Code.
6. A water-use permit from SFWMD is required for an Imgation system that X
utilizes water from a well or body of water as its source. A copy of the permit
shall be submitted at the time of permit application, F.S. 373.216.
7. At time of permit review, submit separate surveys of each lot, parcel, or tract. X
For purposes of setting up property and ownership in the City computer, provide
a copy of the recorded deed for each lot, parcel, or tract. The recorded deed shall
be submitted at time of permit review.
8. Add a general note to the site plan that all plans submitted for permitting shall X
meet the City's codes and the applicable building codes in effect at the time of
permit application.
9. Pursuant to approval by the City Commission and all other outside agencies, the X
plans for this project must be submitted to the Building Division for review at
the time of permit application submittal. The plans must incorporate all the
conditions of approval as listed in the development order and approved by the
City Commission.
10. The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. If the project is multi-
family, then all addresses for the particular building type shall be submitted. The
name of the project as it appears on the Development Order must be noted on the
building permit application at the time of application submittal.
11. The drinking fountains shall be handicapped accessible and shall be on an X
accessible route per the 2004 FBC, Section 11-4.1.3(1O)(a) and 11-4.15.
12. Submit floor plans and details for the picnic shelter and the restroom building. X
,
DEPARTMENTS INCLUDE REJECT
13. The design professional may want to review the publication "Recommendations X
for Accessibility Guidelines: Recreational Facilities and Outdoor Developed
Areas," published by the Federal Access Board.
PARKS AND RECREATION
Comments: NONE X
FORESTER/ENVIRONMENT ALIST
Comments: NONE X
PLANNING AND ZONING
Comments: NONE X
ADDITIONAL PLANNING & DEVELOPMENT BOARD COMMENTS:
Comments:
Comments: NONE X
ADDITIONAL CITY COMMISSION COMMENTS:
Comments:
To be determined.
MWRjkz
S:\Planning\SHARED\WP\PROJECfS\SE Neighborhood Park\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Southeast Neighborhood Park
APPLICANT'S AGENT: Mr. Wally Majors, City Recreation & Parks Department Director
APPLICANT'S ADDRESS: 100 East Boynton Beach Boulevard, Boynton Beach, FL 33425
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
December 6, 2005
TYPE OF RELIEF SOUGHT: Request approval of a new site plan to develop a neighborhood park for
passive recreation on 2.34 acres zoned R-2.
LOCATION OF PROPERTY: 2882 SE 2nd Street
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the
findings and recommendation of the Planning and Development Board, which Board found as follows:
OR
THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\SE Neighborhood Park\DO.doc
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
7. New Business
A. Southeast Neighborhood Park
New Site Plan
1. Project:
Agent:
Owner:
Location:
Southeast Neighborhood Park (NWSP 05-029)
Wally Majors
City of Boynton Beach
2882 SE 2nd Street
Description:
Request for New Site Plan approval for a
neighborhood park to include basketball courts,
open play field, playground, picnic area,
walking paths and a parking lot on 2.3 acres.
Jody Rivers, 3895 August Drive, Lake Worth, Florida, the City's Park Superintendent,
assumed the podium. Chairman Wische pointed out there were 13 staff comments and
Ms. Rivers responded the City agreed with all staff comments.
Ms. Jaskiewicz did not think staff's report fit the description of a "passive" park. Ms.
Rivers explained that a "passive" park could have some activities, but for the most part
is more passive than not.
Kathleen Zeitler, Planner for the City, said that staff recommended approval of the
project, subject to all staff conditions.
Chairman Wische opened the public hearing.
Ron Brito, 198 SE 27th Avenue, Boynton Beach, requested to view the plan for the
park. The plan was displayed and Ms. Zeitler explained the park would have an open
play field, two different size basketball courts, five parking spaces and an additional
handicap space. There is also a handicap accessible picnic area and provision for a
future restroom. There will be a picnic shelter with several tables and a playground for
different age groups. An 8-foot asphalt path will be introduced throughout the park with
benches and landscaping throughout. There will be a sidewalk along the right of way
that would be fenced and gated.
Mr. Brito inquired if there would be any buffering of the noise from the trains near the
park. He lived across the street from the park and the trains make a tremendous
amount of noise. Ms. Rivers responded that it is not customary to place walls around
parks because of safety reasons for the children. If walls were present, people tend to
hide behind the walls and all types of activities could occur that would not be conducive
to a park environment. Ms. Jaskiewicz noted there was a great deal of foliage in the
park that should help with the noise. Ms. Rivers acknowledged there would be noise
because the park is next to a train track.
21
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
Since no one else wished to speak, the public hearing was closed.
Motion
Ms. Johnson moved to approve the request for New Site Plan approval for a
neighborhood park to include basketball courts, open playfield, playground, picnic area,
walking paths and a parking lot on 2.3 acres, subject to all staff conditions. Motion
seconded by Ms. Grcevic and unanimously carried.
B. Evaluation and Appraisal Report
1 . Project:
Agent:
Evaluation and Appraisal Report (EAR)
Staff-initiated
Description:
Presentation of final EAR prepared pursuant to
Section 163.3191 F.S. and to be ultimately
applied by the City Commission and
transmitted to the Florida Department of
Community Affairs (DCA).
Chairman Wische complimented staff on providing an excellent report. Dick Hudson,
Senior Planner presented the item. In the description of the item, Mr. Hudson noted
that the word "applied" should actually be "approved" by the City Commission.
Mr. Hudson referred to the matrix displayed to show the stage the City was in for its
review of the Comprehensive Plan. The State set a scheduled due date of November 1,
2005. Because of the hurricanes and staffs heavy workload, the report was not
completed by that date. Unless the report was done as required, DCA would not accept
any more Comprehensive Plan Amendments from the City. In light of this, the City could
still send amendments that were insufficient. Taking this route would allow staff an
additional year to correct any incorrect amendments. Staff must proceed this way in
order to save the Comp Plan Amendment cycles.
Staff has followed the State's directions on how to prepare the EAR, but had problems
finding issues to report. There is one issue involving the wastewater treatment plant
because the City and the City of Delray Beach are using approximately three-quarters
of the total capacity of that plant. After the hurricanes last year and the heavy rains in
September, infiltration problems into the sewer lines resulted. Staff will be working on
this and this is what staff based the report upon.
Mr. Hudson requested the Board make a recommendation the City Commission adopt it.
Motion
Mr. Casaine moved that the presentation of the final EAR prepared pursuant to Section
163.3191 F.S. and to be ultimately approved by the City Commission and transmitted to
22
VI.-CONSENT AGENDA
ITEM F
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office
~ December 6, 2005 November 14, 2005 (Noon.) D February 7, 2006 January 17, 2006 (Noon)
D December 20, 2005 December 5, 2005 (Noon) D February 21, 2006 February 6, 2006 (Noon)
D January 3, 2006 December 19,2005 (Noon) D March 7, 2006 February 21, 2006 (Noon)
D January 17, 2006 January 3,2006 (Noon) D March 21, 2006 March 6, 2006 (Noon)
D Administrative D Development Plans
NATURE OF ~ Consent Agenda D New Business
AGENDA ITEM D Public Hearing D Legal --~
-,-<
D Bids D Unfinished Business ::::l ,---
~- ) , ,
D Announcement D Presentation
"...-'
D City Manager's Report u:) 1 .,
" ~":::1C :1 ",
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. 0
RECOMMENDATION. .. .'qe
Approval for the purchase from Innovative Data Solutions new software for document management at a cost of $6;q)0.O<h ~
~- ,- .'1 ()
EXPLANATION:
Document Management System provide a complete solution for the electronic maintenance and administration of written
directives, personnel policies, interoffice memorandums, and other documents for which employees must be accountable.
This software was developed specifically to meet the challenges and increasing needs of law enforcement accreditation, and is
necessary to track and disseminate written directives to agency personnel.
Innovative Data Solutions is a sole source provider.
PROGRAM IMPACT:
Enhanced ability to comply with accreditation standards,
FISCAL IMPACT:
Federal Treasury Forfeiture Fund
691-5000-590-04-23 $6,950.00
ALTERNATIVES:
~C'M 'S'
Ity anager signature
Police
Department Name
~c
City Attorney 1 Finance 1 Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
CITY OF BOYNTON BEACH, FLORIDA
INTER-OFFICE MEMORANDUM
DATE:
November 4, 2005
FILE:
TO:
SUBJECT:
REFERENCES:
Software Purchase
Power DMS, Test & Survey
ENCLOSURES:
(1) sole source letter, (1) quote, (1) price list, (1)
brochure, (1) demo CD and (2) reference e-
mails
Chief Immler and I discussed this software during a meeting on November 1 st. At the conclusion of this
meeting Chief Immler authorized the purchase of this software which is used to ensure accountability in the
issuance and understanding of departmental directives; a key component Accreditation Compliance and
effective supervision. The total cost is: $6,950.
There is an optional Upgrade Advantage which can be purchased for a price of $1,275/yr. However, the first
year of this service is included in the purchase, so we can evaluate the need for this at a later time. Attached in
a sole source letter, a quote, a price list, a brochure, a demo CD and a couple of reference e-mails.
.h[)ata SoJutions
1212
.FL ~60'-12t2
. ~'l<>t
Power DMS - Power Test
Product Description/Sole Source Letter
Power DMS (Document Management System) and Power Test provide a complete solution for the
electronic maintenance and administration of written directives, personnel policies, interoffice
memorandums, and any other documents for which employees must be accountable.
Power DMS "marries" HTML documents to a SQL database. In most cases, existing documents
can be easily converted to work with Power DMS. Employees have instant access to written
directives from a web browser. When an employee reads a new or revised policy, they are
prompted for their user name and password to create their electronic "signature" which is then
stored in the database.
Power Test allows policy managers to create on-line tests and link them to documents. The test is
displayed through the client's web browser. If a test is linked to a document, users are given the
opportunity to take the test after "signing" the document. The electronic signature is not written to
the database until the user takes and passes the linked test. Each test is graded and saved in the
database for future review by administrators.
Both products are completely server-based, requiring only a web browser for client access. Both
will run with SQL Server 7.0, SQL Server 2000 or MSDE on either a Windows 2000 or 2003
operating system. The applications consist of ASP pages in a familiar, user-friendly web format.
This custom software was originally developed for law enforcement, which is the current market for
both products.
Both Power DMS and Power Test are unique products developed by Innovative Data Solutions
specifically to meet the challenges and increasing needs of law enforcement accreditation
managers. To our knowledge, Power DMS along with Power Test are the only products of their kind
on the market today. Innovative Data Solutions is the sole distributor and source of Power DMS and
Power Test.
Innovative Data Solutions
I~ P.O. Box 1212 Quote #: 05-089
Brooksville, FL 34605-1212
Phone: 800.749.5104
Fax: 727.232.0181
Jeffery Katz Phone: (561) 742-6100 Date: 11/1/2005
Boynton Beach Police Department Fax: (561) 742-6185 Rep.: Ryan Robinson
Email:
Qty Item # Name Price Total
1 PDMS PowerDMS $3,500.00 $3,500.00
1 PTES PowerTEST $2,500.00 $2,500.00
190 CLIC Client Licenses $5.00 $950.00
1 UA Upgrade Advantage $1,275.00 $1,275.00
1 FYUA First Year Upgrade Advantage Discount -$1,275.00 -$1,275.00
1 OFSIT Off-site Installation and Training $.00 $.00
1 PSUR PowerSURVEY $.00 $.00
Sub Total $6,950.00
Shipping & Handling
Taxes 0.000% $.00
TOTAL $6,950.00
Thank you for your business.
Comments: This quote is valid for 30 days from the above
date.
I~
Price List 10/05
Power DMS:
Base S stem:
Power DMS Version 2.72 (Includes 10 User Licenses & 1 Admin License)
$3,500.00
Power Test Module:
I Base System:
Power Test Module
$2,500.00 I
Module:
$2,000.00
Licenses:
Client Licenses: (Re uired or each user who will si n directives)
Single Client License
Administrator License: (Re
Single Admin License
$5.00
$500.00
U d Ad t *
'pJ!ra e van aJ!e :
Optional- Annual Cost:
Annual Upgrade Advantage Plan* (PowerDMS Only) $700.00
Annual Upgrade Advantage Plan* (PowerDMS and PowerTest) $1200.00
Admin License $25.00
Client License $0.25
New! PowerDMS.com Hosted Service
PowerDMS.com Online Service - Annual Option
(Includes 1 Admin License)
Base System $1200.00
Additional Client Licenses - Each $5.00
Additional Administrator License - Each $250.00
* We are always striving to add new features and functionality to Power DMS. The "Upgrade Advantage Plan" will
entitle you to free version upgrades whenever they become available.
Innovative Data Solutions, Inc.
P.O. Box 1212
Brooksville, FL 34605-1212
800- 7 49-5104
Visit our website: www.imagineids.com
· Ensures even greater accountability for critical
policies
· On-line tests created by administrators
· Instant scoring and results
....~~~,~baa.ji'~ · Signatures are not recorded until the employee
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Simply Paperless. . .
· Directive organization & management
· Fast, paperless distribution of directives
· Directive revision documentation & management
· Electronic signatures & signature management
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or upgrade hassles
· Supports multiple administrators
Power Test
Simply Accountable. . .
Visit our website today to sign up for a free demonstration of our software!
~-~
Innovative Data Solutions www.imagineids.com 800.749.5104
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Multiple printable reports are also
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Contact Innovative Data Solutions
today to schedule a free) web.based
demonstration of Power DMS
or Power Test
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After signing a policy, the employee
will be given the option to take the
test now or wait until later. The
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Innovative Data Solutions
www.imaaineids.com
800.749.5104
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Page 1 of 1
Katz, Jeffrey
From: Ryan Robinson [ryan@imagineids.com]
Sent: Tuesday, November 01, 20054:57 PM
To: katzj@cLboynton-beach.f1.us
Subject: FW: PowerDMS Software
Here's one of the letters that I just received. I hope this helps.
Ryan Robinson
Account Manager IDS
727-232-0940
imagineids.com
From: Atkinson, Jack [mailto:Jack.Atkinson@c1ark.wa.gov]
Sent: Thursday, October 27,2005 12:40 PM
To: casngroup@yahoogroups.com
Cc: ryan@imagineids.com
Subject: PowerDMS Software
We have implemented the PowerDMS system for the management of all Written Directives and it is slick. The
dispatchers just love it. It gives them access by number, document type, subject and description. You can use it
with tests and just about anything else that has electronic paper. I suggest that you go to imagineids.com and
take a look.
Jack Atkinson
Special Projects Manager
Clark Regional Emergency Services Agency
710 W. 13th Street
Vancouver, WA 98660-2810
360.737.1911 x3948
FAX 360.694.1954
Jack.Atkinson@Clark.wa.gov
www.J~resa9 LLill9
Confidentiality Notice
This electronic mail message and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to whom they
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11/1/2005
~(
r--
VI.-CONSENT AGENDA
ITEM G.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned in
MCllltiM Oldes in to City Clerk's Office MCllltiM Oldes to City Clerk.'s Office
~ December 6, 2005 November 14, 2005 (Noon.) 0 February 7,2006 January 17, 2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
0 January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF ~ Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Approve change order ##4 for the Library Expansion Project in the amount of 5462,328 to
cover cost escalations to the Contractor from subcontractors.
EXPLANATION: This contract adjustment is to cover additional subcontractor increases due to material shortages and
cost escalations in material, labor and transportation since the original bid of August 2004. (See the accompanying memo
and backup information.)
The Contractor continues to renegotiate contracts with subcontractors in the order of urgency to the project so that the
construction schedule will not be delayed. It is difficult, if not impossible, to get quotes that are good for longer than 30 to
60 days out. The project team is working hard to minimi7.e cost increases without causing substantial impact to the project.
Change Order #4 includes the following increases and a *decrease (credit): (See attachments A thm J.)
A) Stmctura1 Steel: $148,596
B) Electrical: $21,077
C) Structure Complete: $100,854
D) Coiling Shutter: 2,959
E) Sigoage: $713
F) *Plumbing credit: ($1,929)
G) HV AC: $76,789
H) Fire Protection: $4,760
I) Additional General Conditions: $99,990
1) Underground Utilities: $8,519
PROGRAM IMPACT: To keep the Project moving according to schedule, the items included in this change order need to
be approved.
S:\BUll.ETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
[\1"~'<:'"
\
I '
i 1
1Sl\ IX
o 10
J-', /'\"
1'1':" ,_/, <("
1'0 1(.'
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
FISCAL IMPACT: Adds $462,328 to the contract sum bringing the contract total to date of$6,637,293. Funds to come
from the general CIP account.
AL TERNA TIVES: The only alternative would be to stop the project and look for other bidders that could supply the
products early next year. This would lead to more delay costs in addition to the product cost escalation.
~~
City Manager's Signature
Departme
Library
Department Name
----7X ~'-i)
City Attorney / Finance / Human Resources
S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
Library Expansion Update Memo
To: Wilfred Hawkins, Ass't City Manager u
Prom: Virginia K Farace, Library Director ,fl.[)f
Date: Nov 17, 2005 ~ \
Library expansion is well underway! The project's anticipated schedule of substantial
completion is for late January of2007.
Construction progress picked up considerably once the FPL and BellSouth issues were
resolved. The majority ofthe ground floor slab and of the concrete columns for the
second floor has been poured and should be completed by the end of November. The
precast concrete subcontractor has a delivery schedule of December 12 which allows the
second floor to be started.
Costs of materials, equipment and labor continue to be an issue. (See attached news
articles.) It is difficult, if not impossible, to get quotes that are good for longer than 30 to
60 days out. The Contractor continues to renegotiate contracts with subcontractors in the
order of urgency to the project and these will be brought to the commission as quickly as
possible. The goal is for the contractor to obtain firm pricing from the sub-contractors in
priority order so that the construction schedule will not be delayed.
As shown on the attached November Report, the contract was awarded a year ago at
$5,727,485 and with the first three change orders is now $6,174,965. The Fourth change
order of $462,328 is submitted for the December 6 City Commission meeting. The
worst-case potential cost escalations are projected at an additional $482,841.for a
potential total cost of $$7,120,134. Value engineering and sales tax savings are still to be
determined.
The team is working hard to minimize cost increases without causing substantial impact
to the project. All areas are being reviewed for possible savings. Several possibilities are
included on the November Report and we will be bringing additional
recommendations/change orders to the Commission over the next several months.
Monthly Status Report: November
Boynton Beach City Library
To: Mayor and City Commissioners
From: Library Project Team (Owner/Architect/Contractor)
Project Status Narrative:
The project construction is continuing. The large majority of the ground floor slab has been poured and
the concrete columns for the second floor will be complete by the end of November. Starting
November 21 st the library entry will be temporarily relocated to the south side (emergency door in
Youth Dept) to allow for the removal of the entry canopy and the connection of the new and old. This
will be completed by January I, to allow for the entry to be moved back to the front of the building.
Project Schedule:
The project's anticipated schedule of substantial completion is for late October of 2006 based on the
delays by the unforeseen BellSouth 600 pair cable requiring special compaction and the loss of time due
to Hurricane Wilma.
Project Issues:
I. Contractor continuing to sign on sub contractors
2. Value Engineering (VE) analysis continuing. Proposed VE items to date as follows with
estimated savings:
a. Delete Alternate No.3 Ducted NC return in existing library $60,000
b. Change Roofing substrate from polyiso board (petroleum product) to lightweight
insulating concrete. $50,000
c. Site modifications at civic center parking; delete curbing, landscape, irrigation.
$5,000
3. Set up Sales Tax Exemption program.
Project Cost to date:
Contract Amount:
Change Order No. One:
Change Order No. Two:
Change Order No. Three:
Total Contract as of 11/15:
$5,727,485.00
$ 189,%3.00
$ 85,615.00
$ 171,902.00
$6,174,965.00
$ 462,328.00
$6,637,293.00
$ 482,841.00
$7,120,134.00
$6,300,000.00
$ 820,134.00
Change Order #4:
Total Contract as of 12/6:
Estimated additional future changes:
Potential total:
Original CIP budget:
Projected increase over CIP:
Future Changes:
approved
approved
approved
for approval on 12/6
24.3% increase over contract
13% increase over CIP
1. Hold off on signing up some finish contractors (2 to 3 months) as some prices may start to
come down.
2. Look for additional Value engineering items.
Analysts: Virtually all commodities are impacted
Tom Stundza
Purchasing October 6, 2005
The impact of Hurricane Katrina on industrial buyers could be greater than any prior hurricane on
record. In fact, purchasing managers should plan on short supp&es and higher prices for a wide range
of energy products, manufacturing commodities, downstream mil products of all varieties and key
construction materials. The full view on supplies remains clouded, however, with only limited
assessments available from the hurricane-ravaged Gulf of Mexico.
However, buyers responding to a PURCHASING magazine poll also said that steel, zinc, myriad
chemicals, various plastics, rubber, Industrial gases, liquid hydrogen, buil<lng materials and lumber
products have become hard to gel They also say costs are rising for commocfdies and components,
with deliveries coming with new fuel surCharges.
A typical reader response: 'We are also receiving transportation surcharges from many suppliers that
they blame on Increased gasoline prices due to Katrina." Here's a quick peak at supply and pricing
outlooks in the post-Katrina market
ENERGY
VVhie media headUnes have centered on $4 gasoline forecasts, business and industry also will have to
cope with natural gas costs this winter around $15 per million British thermal units. Buyers already are
reporting hard-to-obtain supplies of affordable propane and such distillates as the heating oils, jet fuel
and diesel. Energy Secretary Sam Bodman forecasts that U.S. energy costs this winter win be the
highest in 10 years. Reason: Four refineries in the U.S. Gulf Coast will remain off-line for months--and
there is Umited excess capacity to deal with such a production outage. Also, four natural-gas
processing plants still aren't operating due to the need for repairs.
FOREST PRODUCTS
Spot-market prices for wood panel and plywood prices exploded by as much as 30% in the days after
the hurricane. Analyst Peter Ruschmeier at Lehman Brothers in New York writes that lumber-product
prices are expected to stay elevated for some time since demand of raw materials-timber and logs-
will exceed available supply. There is a generally snarled forest-products supply chain system in the
Gulf Coast region and In southern Florida since a dozen sawmiDs and plywood plants have been
damaged or closed, acres of timberlands have been destroyed and this year's harvest has been
delayed.
PAPER PRODUCTS
There are idled paper and paperboard mills and box plants tightening supply of paper-based
packaging materials. That's also why higher containerboard prices are expected by analyst Claudia
Shank at JPMorgan Chase & Co. in New York. She sees "a broken supply chain tiat has tightened
boxboard supply" and notes that 13% of North American containerboard capacity is in southern
Louisiana, Mississippi and Alabama.
BUILDING MATERIALS
Ken Simonson, chief economist of the Associated General Contractors of America, in Alexandria, Va.,
estimates construction costs will jump 10% through 2006. Buyers say availability of gypsum wallboard
(also known as drywall), roofing products, insulation materials, cement and cement board is a concern
was already in tight supply before the hurricane hit, so the storm has put more pressure on demand,"
says analyst Steven Chercover at DA Davidson & Co. in Great Falls, Mont Also, deliveries of the
many kinds of materials needed to clean, repair, reopen or rebuild will be disrupted by the damage to
roads. rail and port facilities, says chief economist [)av;d Seiders at the National Association of Home
Builders in Washington, D.C.
STEEL
The price of construction-grade steel as wet as the sheet products used to make cars and industrial
equipment is expected to rise by as much as 20% in coming months because New Orleans flooding
has limited the supply and distribution of such raw materials as liquid hydrogen and scrap steel.
ZINC
Prices for zinc, the key coating alloy for galvanized steel, have hit an eight-year high since the London
Metal Exchange suspended deliveries of spot material in September. At press time, it is still unclear
what has happened to the 250,000 metric tons of LME zilc in the New Orleans warehouse in the wake
of the hurricane. The depot held almost half of aI zinc traded on the LME.
CHEMICALS
Kevin Swift, chief economist of the American Chemistry Counci, says manufacturers of chemicals use
12% of U.S. natural gas so they will have to pass along price increases. Chemical and resins buyers
already are reporting higher prices and tightened St.WIY of such feedstock chemicals as ethylene,
styrene, propylene, vinyl acetate, the anhydrides and an glycols. Similar supply chain problems are
evident, buyers report, for the various poIyethyiene and, polyester resins, polyvinyl chloride resins for
plastic pipe and fittings and the SBS polymers and SEBS polymers used to make paving and roofing
products.
PLASTIC PRODUCTS
There are an estimated 260 plastics processing plants in the affected Gulf Coast and southern Florida
area. Many facilities will continue having troUlfe getting resins, operating injection mol<ing and other
processing machinery and/or shipping finished parts and packaging materials to buyers.
RUBBER PRODUCTS
~
Buyers report that synthetic rubber polymers have risen quickly and analysts have changed forecasts
to boost synttletic rubber prices by more than 15% as soaring oil prices increasingly push up
processing costs. They also believe natlnl nbber prices wil rise through next year because of
shipping charges even though output from the world's leacing producing countries in Asia is expected
to increase.
SEMICONDUCTOR WAFERS
The hurricane's damage to the New Orleans hycrogen facility of PJr Products is tightening supply of
the silicon wafers used to make microchips. The hyttogen is used in the deposition of epitaxial films
on silicon wafers. Market researcher iSuppi Corp. in EI Segundo, Calif., says global production of
semiconductors will be hampered for a time.
@ 2005, Reed Business Information, a division of Reed Elsevier Inc. All Rights Reserved.
Farace. Virginia
From:
Sent:
To:
boyntonref@yahoo.com
Friday, October 21, 20054:38 PM
faracev@ci.boynton-beach.f1.us; dennisona@ci.boynton-beach.f1.us;
abramsonk@ci.boynton-beach.f1.us
Construction costs forcing Palm Beach County to delay, shrink many projects
Subject:
This story was sent to you by: Boynton Ubrary
Construction costs forcing Palm Beach County to delay, shrink many projects
By Anthony Man
Staff writer
October 13,2005
Tight supplies and large cost increases for construction materials are straining budgets throughout Palm Beach County
government and forcing delays and downsizing of dozens of projects, including water-line replacement, new park
construction and road widening.
County managers with decades of experience in constructing, bidding and engineering public works projects said they
have never seen anything like this. And they see no signs of improvement, which could mean even higher costs for
taxpayers and more delays for residents seeking services.
"We're seeing increases of at least 20 to 25 percent over our prior estimates across the board. And if you've got a $20
million project, that's $4 million," County Administrator Bob Weisman said. "It's been visible over the past year, but the
bids we've gotten in the last six months have been the ones that are really bad."
Added Audrey Wolf, the county's director of facilities development and operations: "It's impacting everything."
The tale of two parks illustrates the problem.
Early in 2002, the county finished the 50-acre West Boynton Park and Recreation Center. The $8.7 million center includes
athletic fields, a playground, picnic tables, a fitness trail and restrooms.
This summer work started on the similar 55-acre County Pines Recreational Complex in The Acreage - at an estimated
cost of $10.2 million. The only reason the new park is that cheap is plans for a community center and gymnasium like
the one at West Boynton Park were cut to save more than $4 million. They may be built in the future.
Dennis Eshleman, director of parks and recreation, said he's having to make more compromises such as those.
The problem extends far beyond the park system. Perhaps the county's most visible projects are roads. And road costs
have gone way up.
A small project involving a block or two of asphalt costs 50 to 75 percent more than it would have two years ago, County
Engineer George Webb said. Prices for major road jobs are up 10 to 15 percent.
Craig Elmore, vice president of construction at Delray Beach-based paving company Hardrives Inc. and president of the
Florida East Coast Chapter of Associated General Contractors, said asphalt, concrete, aggregate and pipe are either hard
to get, more expenSive or both.
"Prices have just gone through the roof," he said. Pipe is "going up almost every day" and takes almost 10 weeks to get,
and "you've got to fight in line to get concrete."
1
Compounding the problem for the county road program is it gets money from the 18-cent-a-gallon gasoline tax. If high
gasoline prices mean people drive less to save fuel, that means less gas-tax money. So, Webb is fadng the prospect of
sharply higher costs at the same time his big source of money may decline.
Webb is considering drastic action. His department is preparing a five-year road program for the County Commission's
approval next month. Costs are going up so much that he might take what would have been four years of projects and
stretch them out to fill five years.
Webb said he doesn't consider that desirable, but it might be a better altemative than planning a full complement of
projects, then delaying them.
Webb said a road project can be postponed or eliminated, but can't really be scaled back. "There are standards. I can't
make 9-foot lanes instead of 12."
The situation is similar at the county Water Utility, which spends more than $100 million a year on large and small
projects, ranging from installing new pipes to renovating treatment plants.
Water Utilities Director Bevin Beaudet said his agency's work involves lots of steel and concrete, materials that have
gone way up in price in the last year.
He said the most dramatic problem involves one of the utility's most important materials: plastic pipe, which is petroleum
based. It's gone up 20 percent to 40 percent in the past several months. It's gotten so bad that the major pipe vendor
for the county wants to get out of its contract because it can't buy the pipe for the price it's getting from the county.
Even worse, Beaudet said, is the short supply. Much of the pipe is manufactured in Louisiana, where Hurricane Katrina
diSrupted the supply. Uke Bmore, Beaudet said he's been warned about a lo-week delay in deliveries, which would
postpone projects.
The water utility hasn't had an increase in charges for existing customers for eight years. But Beaudet said the cost
increases would "put pressure" on rates.
The impact on big-ticket projects is especially noticeable because the price tag for each one can grow by millions.
The Lake Region Water Treatment Plant, a project to bring clean water to the Glades communities near Lake
Okeechobee, was reworked after initial bids came in this spring at $26 million - 30 percent higher than the engineers'
estimate.
~
"We had to sharpen our pendls quite a bit to get the costs under control," Beaudet said. "We're going to have to do that
up front now on e.tery jQb. We're probably going to have to do a lot more engineering to try to keep the costs down."
The contract approved after changes and rebidding is for $19.7 million.
Large building projects, such as restoration of the historic 1916 Courthouse or expansion of the South County
Courthouse, are being scoured for economy measures, a process called "value engineering" by John Chesher, director of
capital improvements. One problem is that value engineering takes time, and any extra time means prices keep going up.
Dale Hedrick is president of West Palm Beach-based Hedrick Bros. Construction, which has operated for generations. He
said people thought 19705 inflation was bad, but in his 27 years in the business, he's "ne.ter seen anything quite like it is
now."
Hedrick, the contractor on the old courthouse restoration, said it's difficult to make projections on materials for periods
longer than two to three weeks. He said the only way government customers can get what they need is because they're
enjoying tax revenue from soaring property values.
Webb, who has been with the county for 20 years and is state director d the National Association of County Engineers,
said the same is true of road costs. "Without a doubt, this is the worst time for inflation in costs in the construction
2
industry," Webb said.
Economics professor William Stronge of Florida Atlantic University said many factors are responsible.
Worldwide demand, from as far away as economically booming China, is increasing prices for concrete and steel. And
high world oil prices are affecting petroleum-based products such as asphalt and pipe.
At the same time, there's a lot of work in South Florida. Wolf said the great amount of public and private work means
some firms are so busy they don't bid on as many projects. With fewer bidders - at times just one for some subcontracts
- Chesher said, the price goes up.
In the last year, Chesher said prices for projects that require lots of concrete and steel or lots of work from people in the
mechanical or electrical trades have gone up 30 to 40 percent.
Weisman, a civil engineer who has supervised projects, is not optimistic. " Not only are costs up but they're anticipating
costs are going to go higher."
Anthony Man can be reached at aman@sun-sentinel.com or 561-832-2905.
Copyright (c) 2005, South Florida Sun-Sentinel
Visit Sun-Sentinel.com
~
3
Construe
tion material costs expected to
soar
By DUDLEY PRICE
Raleigh News & Observer
RALEIGH,
N.e. --
Rebuilding of [oas:casperstartribune.netlnews/business:Middlel]
the hurricane-devastated Gulf Coast won't begin for
months, but suppliers already are warning builders to
expect hefty increases in prices -- and some shortages --
of construction materials.
"The concrete supplier sent a letter last week saying there
would be a significant change in January," said Larry Holt,
operations vice president of Raleigh-based St. Lawrence
Homes. "The lumber people are telling me to expect it."
Prices of materials ranging from plYWOOd and roofing to
PVC pipe and Sheetrock are expected to move higher as
repairs begin. Estimates of insured losses alone have
approached $60 billion in Louisiana, Mississippi and
Alabama.
Builders also face shortages of materials such as cement,
roof tiles and brick, which already were in short supply
after last year's hurricanes in Florida. Befflre Katrina, the
Associated General Contractors said, cement supplies
already were short in 32 states and the District of
Columbia.
"I don't want to overstate it but this is such a huge event
it's bound to have a big effect on many construction
materials and other construction costs," said Michael
Carliner, an economist for the National Association of
Homebuilders. "This is 10 times worse than Hurricane
. Andrew, when 28,000 homes were destroyed."
Katrina has caused more than a 33 percent increase in the
price of oriented strand board, which is boarding made
from pressed wood chips. Plywood surged 50 percent after
the storm, Carliner said, and still hasn't come back down.
Before Katrina struck, Ken Simonson, chief economist for
the contractors group, predicted prices of construction
materials would increase between 6 percent and 8 percent
next year. Now, he expects those prices to rise at least 10
percent.
Those numbers have builders predicting higher home
prices by next year.
The coming increases in materials probably won't be
reflected in the cost of new homes for several months
because builders lock in many deliveries in advance.
Builders said the increases are more likely to show up
when they renegotiate orders early next year.
By then, prices of some items such as plywood may have
come down, since much of the recent demand -- boarding
up stores and homes in advance of the hurricane and panic
buying by users elsewhere in the country -- will have
subsided.
But simultaneously, experts said, production costs will be
rising for construction items such as PVC piping, insulation,
asphalt shingles and vinyl siding, which contain petroleum
products, and cement and Sheetrock, which require lots of
natural gas to produce.
"It's a good time to buy a house -- before that happens,"
said Hampton Pitts, Raleigh division president of Centex
Homes,
Rising prices and material shortages also could slow home
construction.
"It will slightly (slow down) but the past four to five
months have been very strong and I'm hearing the same
thing from other builders," said Dave Hausfeld, Raleigh
division president of Drees Homes. "Obviously we'll have
shortages, which extend the cycle time to build homes,
and it will cause all kinds of problems for builders to
complete the homes."
Carliner said some builders also could see labor shortages
as workers head to the Gulf Coast.
Robin Green, vice president of purchasing for Raleigh-
based Stock Building Supply, one of the country's largest
residential building suppliers, predicted that price
increases, while widespread, wouldn't be exorbitant.
"Capacity and demand will be pretty much in concert,"
Green said.
Price increases also may be moderated because makers of
construction materials such as Mexican cement and
Brazilian plywood are lining up to send products to the
United States. Latin and Central American politicians and
business leaders are hoping that Katrina will persuade the
Bush administration to lower or eliminate tariffs on such
imports.
Regardless, suppliers said builders only have to look to last
year's hurricanes in Florida to see that demand for
construction materials is likely to stay high for years.
Immediately following the Florida storms, efforts focused
on emergency repairs and housing the homeless.
With the many damaged Florida areas only now starting to
rebuild, demand for items not needed for emergency
repairs such as Sheetrock are increasing and prices are
near a five-year high.
"We're just now starting to see the effects (of the Florida
hurricanes) on demand," Green sad.
-~
-",AlA Document G701'" - 2001
Change Order
CHANGE ORDER NUMBER: 004
DATE: November 11,2005
OWNER: ~
ARCHITECT: ~
CONTRACTOR: ~
FIELD: 0
OTHER: 0
PROJECT (Name and address):
Boynton Beach Library
208 South Seacrest Blvd.
Boynton Beach, FL 33435
TO CONTRACTOR (Name and address):
Sessoms Construction
7485 Davie Rd. Ext.
Hollywood, FL 33024
ARCHITECT'S PROJECT NUMBER: 0320802
CONTRACT DATE: May 04, 2005
CONTRACT FOR: General Construction
THE CONTRACT IS CHANGED AS FOllOWS:
(Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives)
The following items due to cost escaltors:
A) Structural Steel Increase. . . . . . . . . $148,596.00 (0 days)
B) Electrical Increase. . . . . . . . . . . . . . .$21,077.00 (7 days)
C) Structure Complete Increase. . . . . . . . $100,854.00 (0 days)
D) Coiling Shutter Increase. . . . . . . . . . . .$2,959.00 (0 days)
E) Signage Increase. . . . . . . . . . . . . . . . . . $713.00 (0 days)
F) Plumbing Credit. . . . . . . . . . . . . . . . ($1,929.00) (0 days)
G) HV AC Increase. . . . . . . . . . . . . . . . . $76,789.00 (0 days)
H) Fire Protection. . . . . . . . . . . . . . . . . . .$4,760.00 (0 days)
I) Additional General Conditions. . . . . . . . .$99,990.00 (90 days)
J) Underground Utilities Increase..............$8,519.00 (14 days)
The original Contract Sum was
The net change by previously authorized Change Orders
The Contract Sum prior to this Change Order was
The Contract Sum will be increased by this Change Order in the amount of
The new Contract Sum including this Change Order will be
The Contract Time will be increased by One Hundred Eleven ( III ) days.
The date of Substantial Completion as of the date of this Change Order therefore is January 21, 2007
$
$
$
$
$
5,727,485.00
447,480.00
6,174,965.00
462,328.00
6,637,293.00
NOTE: This ChaRge Orser sees Ret iRsIllse shaages iH the CeRtrast Slim, CeRlfast Time er GlIftfaatees MaKimllm Pose .....hish
have beeR allthorizes by CeRstfllstieR ChaRge Difestive IIntil the sost aHs tilfle have beeR agrees IIreR by betH the OWRer and
Contraster, iR whish sase a Change Orser is eKeslltea te slIfleFSese the CeHstfllstieR Chlillge Direeti'/e.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
SCHENKELSHUL TZ
ARCHITECT (Finn name)
1300 N. Congress Avenue, West Palm
Beach, FL 33409
ADDRESS
-or
DATE
Sessoms Construction
CONTRACTOR (Finn name)
7485 Davie Rd. Ext., Hollywood, FL
33024
~~~
BY (Signature)
Lee Sessoms
(Type~ nit / I / 0';-
DATE
City of Boynton Beach
OWNER (Finn name)
208 South Seacrest Blvd., Bounton
Beach, FL 33435
ADDRESS
BY (Signature)
Mayor Jerry Taylor
(Typed name)
DATE
AlA Document G701 ™ - 2001. Copyright @ 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This
AlA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA" Document, or 1
any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This
document was produced by AlA software at 16:27:14 on 11/15/2005 under Order No.1000169773_2 which expires on 3/21/2006, and is not for resale.
User Notes: (2501667857)
11/10/05 THU 15:54 FAX 9544366789
SESSOMS CONSTRUCTION
~001
... Sessoms
.. CONSTROCTION
~ COMPANY, INC.
REQUEST FOR CHANGE ORDER
MEMORANDUM
7485 Davie Road Extension · Hollywood fL 33024
Broward (954) 43lr7900 . Fax (954) 436r6789
CG C80] 134
DATE:
November 10, 2005
TO:
John Carr, SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lindsey C. Nelson, Project Manager
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO # 07
Description of Proposed Change:
Cost escalation price increase regarding structural steel.
r"~
/- ....l..
1<.:..
I
I NOV 1 0 70fl'i.._
:.........~/~//7. ..
I~"_~:- :c.-:c:c~/
Reason for Change:
Cost escalation for price increases due to time delay
Additional Cost
SCCI Overhead and Profit ~ ~ ~
Subtotal:
. City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
$ 139,161
$ ,,,, D.,..
$ ~,e35"
$ 0
$ ~66,O35
$ 1,609
$ 1-61,C3~
~
1 ~"'f
1411zt;
t41/12~
11..4,'
1c.t'8,t;tf"
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Cc: Virginia Farace, Library Director
Attachment: Supplier/Subcontractor Proposal
LCNlmb
G:\379 - Boynton Beach Ubral'y\Change Ordl'll'S\07\07
.............. ....v.V":ll: J.-l'1.J'- C'-.J':t:"t~UU'QO
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11/10/05THU 12: 41 FAX 9544366789
SESSOMS CONSTRUCTION
~~~ SCHENKELSHULTZ
I4J 001
~ Sessoms
. CONSTRUCTION
_ COMPANY. INC.
~
LETTER OF TRANSMITTAL
7485 Davie Road Extension. Hollywood FL 33024
Broward (954) 431..7900 . Fax (954) 436~6789
CG CBOl134
To;
SCHENKELSHUL lZ ARCHITECTURE
1300 North Congress Avenue
West Palm Beach, FL 33409
Date:
Job No.:
Re:
11/07/05
379-
Boynton Beach City Library
208 South Seacrest Boulevard
Boynton Beach, FL 33435
Bid Number: #017-2610-04/CJD
Attn.:
John Carr
phOne: 561.697.3451
Fax: 561.697.5210
GENTLEMEN:
We are sending ~ Attached 0 Under separate copy via
fax
the following items;
o Copy of letter from . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dated
COPIES NUMBER DESCRIPTION
1 11 Pages Back up for steel cost
[:;%~. / ,[~)'
{'''':~: i~:~" ;'" ,
NOV 1 0 2005 I
"R'7.
, ~ :t.
THESE ARE TRANSMITTED AS CHECKED BELOW:
0 For Approval 0 Checked
0 For Final Approval D Checked as Noted
~ For Your Use D Disapproved
0 For Your Information IS As Requested
0 For Your Attention
co:
o Submit_Copies for Distribution
o Return_Corrected Copies
o Revise & Resubmit_Copies for Approval by AlE
D
Lindsey Nelson, Project Manager
-9L
G:\J79. Boynton BeBeh Library\Archltectl11.10-<l5 SteGI Cosllmns
11110/05. 'TIm 12:.41 FAX_954~3~67?~ _
---'-_."UV"--L. ~UU:> j:IUflM G~OHGE S WELDING
SESSOMS CONSTRUCTION
~~~ SCHENKELSHULTZ
No.1172 p, 1
~002
r;eOTge~s Welifing Services, Inc.
dba George's Mine' Fab.
MIsc. & Structural Steel Fab.
essoms Com1J'uc:tion
7485 Davie Road Extension
Hollywood, PL 33024
Telephone #: (954) 431-7900
Pax #; (954) 43&-6789
Page: 1 of 3
No: S349~G-04 (Revision #4)
Date: November 2, 200S
Job Name: Boynton Beach Library
Attelltlon: Le.
We' propose to furnish material and labor necessaxy, to fabricate and ~t 8.$ per AJ.S.C. specification. grades,
and to elevations established by oth~. the stmctural steel and miscellaneous metals as foUows:
-
J
FABRICATE AND ERECT
L J3Ct8.1l1S at low roof and high tooftiaming
2. Bar joists and bridglng
3. Metal Roof Deck: 1 W' - B - 22 Ga.. 090
4. Deck Support Angles
5. Pre-engineered light gage tmsses and metal deck on. top (5 towers)
F@RICATE AND DELiVER ONLy
1. Plates and/or angles embedded in conc:rete foX' structural steel CODDectioJiS
L
-
EABRICATE AND EREer
1. Steel Pan Stairs (125/233) and Landings (Filled with Concrete by others) (Al03)
2. Steel, Pan Stairs (105/204) and Landings (Filled with Conaete by others) (A203, A 702)
3. Steel Pan Stairs (1201223) and Landings (Filled with Concrete by others) (A303)
4_ Stelel shop primer rail and handrail fonnetal pan stair (1251233)J (lOSI204)~ (120/223') as follows:
· l~" Diameter sm pipe for horizontal and vertical members
· W' Diameter Pic;k~ at 4" O.C
· l W' Diameter 0.0 for handnrils
5. IS' Folding Partition Support A1A902
6. (1) EJev~ZSf Pif LIQuetS
7. (2) Elevator Sill Angles
8- (1) Elevator Hoist Beam
9. (1) Elevator Pit SUlllp Frame and Grate.
"'-
11400 N_W. 134 Street. Miami, Florida 3:3178 . Tel. (305) 822.2445 . Fax: (aoS) 822~.s298
11/02105 WED 14:36 [TX/RX NO 7646)
11/10/05 'THU 12:42 FAX 954~36678~ WELDING
. 11lH.. L. LUU:) J: I U"'M G~O~G~ S
SESSOMS CONSTRUCTION
~~~ SCHENKELSHULTZ
No.lll2 P.::
I4J 003
:Page: 2 of 3
No: 5349-G-04 (RevIs:l.on #4)
Date: November 2. 2005
Job Name: Boynton Be.ch Library
TOTAL
$ 285,704.00
ADD ALTERNATES:
L Steel shop primer metal btaclcet (13/AS06)
2. AluminUm ESP Finish. standaro colors picket fence (ASK-Ol)
S 480 ea
$ 160 LF
D:&DUcr ALTERNATES:
1. Structural steel framing at Rotunda Area (Sect. #6 and #1018203) $29,172.00
2. Structural steel and light gage !rattling at existing book drop areas 1,8321SF (Sect 15, 16, 18. 19 and
20/S204) 523,030.00
QUALIFY:
1. Assume convenient, free and clew acCClaS to peri:rnete.r of the bllilding for crane travel and setup. steel txUck
access, and llly~down area for stroctural steel.
2. Shop primer is standa:rd on all J:naterials after fahri~on is completed or unpainted all steel to receive
sprayed on firc:proofin~.
3. :EngineQr'$ sign and seal on the joist calculations only.
4. Signed and sealed calcul".tions upon receipt of apProVedjoi,t pIscC1l1ent drawings lUld/or cut list.
5. Enginee,r's sign 8t1d seal OD stmctural steel shop drawings will be an additional cost.
6. Engineer's sign and seal on miscellaneous metals shop drawings are included.
7. As of this date, bar joists and girders lead-time is llpproxiInately five to seven weeks after approval.
8. Bar joist and metal deck Inust ship Within 90 days of order. or they will become sllbject to e:IC8lation costs at
time of ship.rnent.
9. Price could increase 30 days after our shop draWings are submitted for approval.
10. ?lClase understand that if YOUr project schedule is delayed, George's Welding will re-quote the project based
On escalated materiel costs and market changes
It. Bonding will be available Upon request and wiU require an additional coflt.
12. Lead- time for structw'al steel and unsceUI'UlCOUS metals shop draWings is 3 weeks and joists and metal deck
shop drawings is 5 weeks after letter of intent is issued.
13. Price is based on drawings AOOI tbtq A902 d~ted October 15,2003 with R.evision #1. #2, and #3 and 8001
thru S205 dated October 28, 2003, entitled Boynton Beach City Librmy. as prepared by Shenkel, Shultz
Architecture
~XCLUSJONS:
1_ Bike Racks
2. Chiller Fence and Gate
3. Decorative Railings
4. Glass Rail
5. Trash Recepticles
11/02105 WED 14:36 [TX/RX NO 7646]
11/10/05THU 12:42 FAX 95443667~9 WELDING
. 11UV. t.. Luun ~: I UIJM G~OHGl S
SESSOMS CONSTRUCTION
~~~ SCHENKELSHlTLTZ
No.1172 P.3
I4J004
Page: 3 of 3
No: S349-G-()4 (Revision #4)
Date: November 2, 200S
Job Name; Boynton Beach Library
6. Benches
1. :Expansion Joint Co'Vers
8. Fire Shunner Rails
9. Deck over Light Gage Frame
10. AU standing Seam Roofing
II. All demolition of existing sUet
12. All bollaMs. .
13. Panel to panel and panel to footing connections.
14. All steel related to pre-cast joist connections.
I S. Aluminum storefront support.
16. Tree grates and fram.cs.
17. Garage cable barriers.
18. All steel rela.ted to pre--~83tjoist COnnections.
19. Light gage metal work of any kind. conncctiOll! and metal deck on top of it
2(). Wood trusses, connections, tbtu holt9, and tnebtl deck on top of wOod.
21. Mechanical! Atchitcc:tu:ta1louvers.
22. Testing and inspections,
23. Bxpansionjoint and coven.
24_ An.y finish painting needed to be done.
25. Grout and/or grouting related to the structUral steeL
26. Connections of any type for other trades.
21. Permits.
28. SUIVeYing a.tI.d location ofundcrground utilities.
29. Demolition.. shoring, removal. relocation.
30. Installation ofembcddcd items and of roof hatches.
3 1. Chain link fence.
32. ANY ITEMS NOT SPEcIlimn IN THE SCO:PE.
WE MA.Y WITHDRAW THIS PROPOSAL IF NOT ACCEPTED IN 30 DAYS.
Authorized by:
~~~.~
Jorge Ama or, Jr. - -, J
November 2.2005
Date
Accepted by:
Signature
Date
11/02/05 WED 14:38 [TX/RX NO 7646]
11/10/05 ~HU ~2:42 FAX 95~43667~9
. I~OV..i:.LUU~ :1:IIJ.'M GEORGESWELDING
SESSOMS CONSTRUCTION
~~~ SCHENKELSHULTZ
No.1172 P.4
141005
GEORGE'S WELDING SERVICES, INC.
November 2, 2005
Re: Price mere.se (METALS)
To; All General Contractors
Due to the C'UIT'eI1t volatility the steel indusay is experiencing, raw material cost is
continuing to esca1"tc, and this Will continue indefinitely.
For this reason, Ocorgc.s Welding Services Inc. will honor quotes for 30 cblys only.
Quotes past 30 days and delayed rel~ could become costly as stoe! sub-charges and
scrap prices soar out of -control. We will be strict in our em.forceme.nt of the 30-day timfl
frame.
j know that these frequent price: increases ilt'e causing considerable Consternation and
difficulty. I appreciate your understanding and patiflnCc.
Sincerely.
Gregory Harris
11400 NW 134 STREET. MIAMI/FLORIDA. 33178
.PHONE: (305) 822-2445 · FAX: (305) 822-S298
11/02/05 WED 14:36 [TX/RX NO 7646)
11/1.0/05 'fHU 12: 42 FAX 9544366789 SESSOMS CONSTRUCTION
.10I'lOV.. Z. ZUllO 1 ;i: I !PM~ g~tOKGt.~ WtLUINli SE,.sOMS CONSTRUCTION
Boynton Beaeh City Library
STEEL
Corn.......~ .--.:..- ..;~,~ l J I't:.I ~ ....l~
Scope ~.. ~
Phon. ~ -- - _~..., -::l- _ ~ A A _
Contact~~..:.;. ---.... I _ _-'.'-.
~~~ SCHENKELSHULTZ
NO.ll" p. b
141006
iii 002
Anchor &113 \.F:" ~ -1, 1I'"-o.I!::t. ~ \./b..~
(-
~
/'
Bar JoSst
Roof Deck @ Steel Structure
Two Sl8eJ Stan
Stair and WaD Rails dP {~\ ~~ ~~
FOlding ~,.. FM-'~g ~-;;:;~~-r '
st..I StaIrs Rm 1.20
Ra.llnQs for S~fr.120 ~~~"'::!:a'" I
Elevator Sill ~ ( "2.\
Hoist Beam /1 "
Pit u-dder r: t .\
. -.
Slimp Pit -.- ~~.a. ~ . - 4L/:.."." .......~J::. '-.i.....\
..- ,
Oeck Over U Olil~e Frame (de'ivr'd -only)
In_tall Deck @ U Gage ~~ J"'~ 1"." ~I:). __, I ""-I
Bent ~dae Plates AO ,.-
Mew' Bracket (32) ~ -r ...
U Gaae Truss
Bllce R~cks
v'
v"
.,.,/
~
..--
~
..r
v
v""
~~ -..,......
/"W{\
~ ,
t.."
~
~
~
v""
Garden Fenca
Ch;n~r FonCG
Dec:oratf\le RalJlnos
G'ass Ran
Trash Reee~ticles
Benches
~p.nsion Joint Cov.~
Fire Shutter Rails
~""t' ~wr:;~s.
;~ ,,"'
.; J;
/ /
t
,
\
,
,
~~ .
_..J~ ~.:__
~--.,. ~:3 l t..u-~ ..
Sub Total
........-. - <r..Al
. -
~- 1\0-
) /
I /
~ ,
Altemate Roof FllIme & Ded(
Tot., with Alternate
Q!\3'19 . So,nlwt ae.en Libl'ary\05501Mcope Bt>_t &1'"
11/02/05 WED 14:36 [TX/RX NO 7646]
11/1'0/05 THU 12: 43 F~544366789.
SESSOMS CONSTRUCTION
~~~ SCHENKELSHULTZ
~007
~.~1
~o;~~-o~ Q~.~O QA~~~ &~~nNU~u~~
~U-OO;3DD=t'::~':;:;J
(-,
~
STEEL TECHNOLOGY & DESIGN. INC. )g
3120 REYNOLDS ROAD I.AKELANO. FLORIDA 33wa
,.HONE 863-666.2525 FAX 863..669..0270
'n 6teeI Kfr Tru.. . . . flinee 198V
August 12, 2004
3 Pages Total
Attn: Project ESuDlator
Re: BoyntoD Beac:h City Library
Boynton Beach. Florida
To Whom It May Concern:
To follow, please find a copy of our project estimate for the Pre-Engineered Light Gauge
Steel Roof Trusses for the upc::oming Boynton Beach City Library project in Boynton Beach, ..
Florida. Should you have any questions regarding this project estimate, we welcome your
calL
Please Note: This project estimate will remain in effect for thirty (30) days. Due to
continued increasing costs and availability restraints within the steel industry, this estimate,
is based on both written and verbal information from our supplier(s) as to projected future
pric4tg for C-Stud truss materials through Septmnber.3Oth. 2004. Should material pricing.
exceed those expectations prior to fmalizing a purchase order agreement,. our pricing for the
material content of this projcet estimate will be adjusted accordingly. Please be advised that
C-Stud material availability is presently 6-8 weeks.
Thank you for the opportunity of quoting this project.
Sincerely,
Tom Davis
08/12/04 TBU 09:36 [TX/RX NO 5136]
_____1_1110/05THU 12: 43 FAX 9544366789
-- _0 -~.~J ~&n~~ &~~nNULU~k
PRf
-
ThU projed l!ltimate will remain ba
restraints within the steel indu.stry,
our luppUen at to proJl!!ded fu.ture
Sbould lIlateri.1 prielDc exceed thO!
pricing for the lD.terial co.teat of I
thaf C..stud "lenal aVailability Is
Project: BoYbtOD Beaeh City Library
Location: BDyatoa Beach, F10ricla
Section 05410:
SESSOMS CONSTRUCTION ~~~ SCBENKELSHULTZ
l&.l-CJt:a~I:>I:>~~~~::'
141 008
t".tiZ
un... ~ - .- . jj:o~~ JI, DESIGN. INC.
-.) y~ ND, FLORID^ 335D.'3
FAX 863-669.0270
ds, nn. Q!I!. +-4
~
~~
:1E)l::>
u- ~~'
"
.,"" 1989"
uiIlg eosts qd availability
verbal iDformatiuD Crom
II September 30th, 2004.
se onte.- agreelll.Jl~ our
dhagly. Ple8.8 b. advised
\
\
ScOIae Or Work
Date: August 12, 2004
Quote: #3205
Light Gallgc C-Stud Steel I Metal Roof Trusses
Price: $ 7,450.00. To furnish Light Gauge Steel Roof Trusses for 3 Canopy Roof Areas _ Page 8104
S 460.00 - Bent Plate for Ridge and Hips
S 12,680.00.. To furnish Light Gauge Steel Roof Trusses for 2 High ToWCT Roof Areas _ Page S 1 06
S 720.00 ~ Bent Plate {Of Ridge 8l1d Hips
Limited to b.. coatbiecl Jaerein
S 1.278.60 - Sale. Tax - hued on 6%... any higher local tax additfOlUll
S 22,588.60 - Total (Material Only - No Retention Held)
s
n/a
- Erection of Steel Roof'rrnsses (Sub-Contracted)
Proiect Desc:rintioD
Steel Te~hDology & Desig.. hereby proposes to furnish Light Gauge Steel RoofTrusselll (C-Stud) to the
above referencod project based solely on plans and infonnation provided for quotation purposes and the: d.esign
loads indicated below. Price to include:
Light eaup stecl roof trusses fot" 3 canopy .-oof are., based OD page Sl04 allel 2lUp tower- roof *reas
bllsed all page Sl06. priced lepa.-ateJy. engineered shop drawings, btic1&in:, tJ'ulls-t....tnu. cO..D~tb~,
SC1"CW_. truss-to-WIlU light gauge .lIp ell)* or strap" F.O.II. loaded truck BoyntoJa Beacb, 'Florida. Bent
plate for ridges, and hips priced separately. Does 110t b.elude 118" bent plate.t eave, Dlechanjc:,.11
stnJetural ~bnedors, struehlral .Dlles, CUp8, plates or addtrionalframing above, below or beyond ttuas
c:hord JIlemben.
. """te: This quotation is based on S.T.D. proViding ~i%ed and gauged steel roofwss compcmen~ bridging. bracing and
,I ting U c;alled for by onsinected shop drawings signed and Majeed by" Florida licensed structural engineer l'ubmitted
~... ,j.T.D. for review and approval. Due to freight restrictions and/or limaations. S01l1e l~s may be fabricated in
ml.lltipJe Ilec:tionlll requiring field conncetioll'.
(Page 1 of2)
08/12/04 Tau 09:36 [TX/RX NO S1361
11/10/05THU 12:43 FAX 9544366789
SESSOMS CONSTRUCTION ~~~ SCHENKELSHULTZ
· ....-l;;lth300~~::;,~~
~009
.t".$ts
1)esiED~ads:
...,ldg. Code: FBC cOl
Live Load: 10 pllr
Spacing: 4. 0"
Pitch: 3;12
Wind Load: 145Diph-l.1S
Top Chord DIL: 10 psf
Bottom ChordD/L: 10 psf
Standard Inclusions:
· Engineered shop'drawings COld. 9tructuruJ calculations signed and scaled by it Florida licensed
structural engineer
· Light Gauge C-Stud Steel RoofTmsses manvfactured fiorn materials produced in accordance: with
American Iron and Steellnstitute (AI.S.I.) Specifications and American Sooiety for Testing and
Material (A.S. T.M.) Standards - mi:n.iD1um 0-60 OalvBl1ized
· AU fasteners, angle clips, bridging, bracing, blocking, etc. requind for busBooto-truSS connections based
solely on engineered shop drawings submitted foJ' approval (12 gauge and lighter)
· Froigh~ F.O.B. loaded truck .1 rile joh site
Exclusions:
v-
· Unloading of truck
· Erection of light gau~ steel trusses unless otherwise indicated and pric:cd Separately
· Temporary bracittg that may be needed by the erector
· Any and aU structural steel IDIl'terials 3/16" or greater in thj~kness (Le. bent plates, clip angles, embeds,
bolt$, etc.)
· Any and all mechanical I sf.ruc1.ural c:onnectors, 8b.chors, fastancrs, etc.
· Fl'aIDing above, below or beyond truss chord lDeznbers unless otherwise indic:ated and priced
accordingly
· Miscellaneous ti-arning arouud walls, 80mb. fascias, I-Beams, etc.
· Field ditncnsions not vcrifif:d by general contractOl'J architect ~or engineer of record prior to
submittaJ of engineered shop dmwinas
· Rc-draws due to design changes after engineered $hop drawings have been sublllittcd or rnateriill!l
required after plans have been approved for production
· Damage caused by others while unloading trusses on the job site
· Project inspections by struotqraJ engineer unless specified previoUSly
This project uttmate will ,..muin In qr.ct fo, tAli1y "0) tItzp and I. an ...tI_e for completing the project <I.,
d.....ibed above bosed on oW' B1IalUrJtio" ofplrmr and /1ifoI-mation provided TIU. _e will cpuo thlHy
(30) Jays from the date IndicOlod and doe. noll>u:lwk u'I/iwe_n in...."'.. for ""'to,lal._ lobor _or freight.
Thank )'011 for the opportllnity 10 quote this project.
(Page] of2)
08/12/04 TBU 09:36 [TX/R~ NO 5136]
SESSOMS CONSTRUCTION
~~~ SCHENKELSHtTLTZ
141010
M
J~ 10. 200,' .
I
PROPOSA~
.
". to
I.
SEsSOMS CONS'llUic:r1oN CClMP.I\NY INC.
74aS NOR.'IBDAVlB.ROAD ~ ~.431.7900 PlloN:B
HOU.. YWoar;J. n.. 33O:U 9$4.436.6789 FAX
An: LEE ' .
VIA. .,AX'
. I JOB #: POS-tii3
, .
., I
BOYNTON BEACH: LIBRARy
.....
... ~...- Ihi-:..;.... 1l!I"' is ~ to _ ..... ...-;, huj..C. gJiu~" .
system fOr ~ project. We propose to GUpply and iDstaJI ap~Jy ~oo 1iI._. f'~
of --- oi2Od sr- railiq CDIIIiAJUJs of aIIuIIIJ!um POolo ..p niIi with Impoct sIa-. with'.
additic.w snb l'lIiJ. 1be project is to be """'PIetOIy lIdd ........-.d, to detenblne _ .
qWIUIity aud uuit .u........... to ~ ___ boIo:.q..-.. ..
GENDL\L NOTES: . .
· An r.uk::l:elultrellgtJg aM dalsa ~ 0DrSfdc 0. -=aPo uffl.o JaiHD8 -TPtier: nx derip c<<
the. 8ItlL~ slab for tho qillag IOlIdB is to be ~~ Ii,. the bailctinl(s ~
P'~IJ...... . . .
e. ~l!IONVM I'JN.JSJr is to be standard ~I:AR ANOlHDn. _
· . I...AMINAmn VISION GLA.ss TINT iito 'Ii. St::.IIdard CL~
· SP.AND:QL GLASS Is ta ID8t.ch ~ sm-tbtt wbeIe ~ .
· ~~ ceI-. (GIaas T"Jats at! A.lmU:nun YaDabes) witt -. iQ a price
.aquitmer4. . .
· 'I1u.s in~ is tbt the itetns lilted abow aoly. ,
· JD. th. 8NIt. ~ ~ FCItDlis J1IQWtw, It ~y orthis'p~ is to bir
~CO!poated"P~.af~~ . " ..
J.
INCLUSIONS:
. Shop ~
· ~TestData
-
1 .
CUSTOM MANUFACTURER OF IMPACT AE8JSTANT Q~ SYB'tEM6 .
OPSRAaLE a.. AxeD WINDOWs. SUOING GlASS OOqAs "'STORE' FR9N-rs
.. . ,t;::yAT~N WALLs . GLASs AArUNQ . .
P.AOB 1 or 2 PAoBa
'. . .
, .
~.
LT
OI/lO/05 MON 14:22 fTX/RX NO 74B6J
11/10/05
-,_.
FR01 .
THlT 12:14 FAX 9544366789
FAX 1-0.
SESSOMS CONSTRUCTION ~~~ SCHENKELSHULTZ
Oct. 26 2003 00: 43fIM P2
~011
aBSSOMS
J/I0105
!L
JOB 'If:: .P05-013
BO'YNT~ BBI\.CH l.IBRAR.Y
EXCLUSIONS:. '.
· . AJi CQ'Ictete ~ ~ desip. ate oatIidc me ictlpe otrbl.railiog IIIppHer. lhe
desisn of the "ltructaral slab ibr the nrlJing'104ds it 10 b6 coiDpkUd by the bbiIdioa'lf
Cl_____1 'F!! . . .
~Ilwu.u_ ~. .
· ~-tJp. ~ T..... . ..'~ . Yp S8f1n8
· Stnidura) Support Requitecl.l'o Andtor Oar Ra.iIiDg.
.. Eap..,... Permit .. 'XInd Pee.. .
· Fio.J CJ_iQa OfGJas. Or~. . "
· :RadcMd aDd disposal of ~~ wiIIdows. pnpamJcm. of cpebings to rean. new
~. .
. ."
.:......
. iT- ''\7
. .
. . .
. .
PERMn- AND BOND FEes
Thent ~ ~ Pfinftft..idband,.. ir1CIudIcI in IhiI ~ plat.. ihey...... ~... ~ WIt ~' . Il
-.. -.... -....-... ........... ~ .....A/
r 'h~R ~PRICEOF" : $~~.~.~ 1 ~ r
TOMS.. 'l'O:BB NEooTIATBD . . l. ( -0 \.( ~ \
". '0 ,
. Au-':'ll.o~""'\';'~An_"hc~';"'_,~~' j..'
acc:GIdiD&.to 1ItaIIdmt~ .Auy ~ at ckriatba fIvm ~ ~ iavolviq ~ '. u
<:olIIJ, will b:l ~ om, DpIa wr!III8 ..... ad will beco.me lID extra Gt.rp ~ aiL..... the .
~ AD ~_..,~ ~"..... 1JpaD SIribs. -. ~~ CR' ...,. bc;aad oar CCIIItrIIL ThU
p~ ~ to ~'''''''''a.cr wilbhi is cmy. :ad is 'WtJd t:b.a--4& at the optioD of Pc ~ An
~~""-"''''J1b'.~,..,._a..:
~~S1taatarr~ -P:- __~ ~ .
Uuu. BJL QI1~MIil 8IYM~"" IlWfJ.
ACeeelanq Qf~onoul
f . . .
Tho ~ price. SJ'"'cifi~ II11d CODdIt1ou.. are hCftlby ~ YCIQ aro ~ to ~ tJtc wur.k as
~ ~I-m 1:c madD:U cratI1bed.. . . '._. .
. .
_~ai:l~ ntIe:
. cMUDATJ. . ~BOYN'.l'DN8l!AC81.DiiAiiR.O 01..
. . .
Dabt; .
R~. fib~... ............... ~
~AG82CJP2P~ CA.j9S4e'727~90vO.~
. .
. .
01/10/05 MON 14:22 lTX/Rx NO 7488]
11/10/05 THtT 12:44 FAX 9544366789
. [VOLL ON XH:lXJ.J SO: en Hid SO/tO/TT
SESSOMS CONSTRUCTION
-+-H SCHENKELSHtTLTZ
141 012
I!~
IIIIIIii ClIft BIO..
LEISURE CRAFT,INC.
P.O. Box 1700
HendersonVille, NC 28793
Phone: 828-693-1241
F~: 828-693-1803
QUOTE
D~I. EstImat. i1lI
11/412005 S906
Name I Addre38
SESSOMS CONSlRUCTlON
J\.'ITN': L~SEY NELSON
201 S. SF.AcRBST BL YO
BOYNTON BSAcH. FL 33435
P 561-752-,5885 F 954-43606789
$tJjp To
SBsSOMS CON8n lJCTlON
AT'tN: LINDSBY l'I~J..SON
208 S. SEAeResT [..IND
BOYNToN BU.CH FL 33435
,. 561-"20-'185 F ~"-4J'-61"
T~ Rep FOe !mail PbOlk\lFIIX
eM HenderSatlv'le P S61.152-S8aS P "4-43606119
Qty Item DellCrtpUcln Rate Total
6 008-SM 8' OOUTHORPB BENcH, SURFACE MolIN'r, 360 LBs 1,150,00 6,900.00
COLOlti ORBBN
Ii 1U"32D )2 OAL DIAMoND RScF.PTACl.B, 80 Lss 230.00 1,380.00
COLoR; GREsN
6 3ZSML 3~ OALLON RECEPTACLE, SPUN METAL LID, 20 Las 74.00 444.00
COLoR.; GImBN
6 R31L 31 OAJ..LON LINER, 4 Las 49.00 294.00
Faa'OHT FREIGHT" HANDLING wi LInGA T.!! S71.5S1 S7UQ
· h1lht &. blftdJin& quota Fod tor 3D days.
.. it I~ nDt nc:aded dtdu~ $77.12 !rom .ft"e1ibt"
haadlins.
QUESTIONS CONceRNING THIS QUOTE? CALL CHASITY AT 8000633",141, Total
$9,589.59
-
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Sessoms
CONSTRUCTION
COMPANY. INC.
Ie NOV 1 ~ 7005
~
----/
. . .
7485 Davie oaa-"E-xtension. H91lrlYood FL 33024
Broward (954) 431...7900 · Fax (954) 436...6789
CO CBOI 134
REQUEST FOR CHANGE ORDER
MEMORANDUM
DATE:
November 08. 2005
TO:
John Carr. SCHENKELSHUL TZ ARCHITECTURE
FROM:
Undsey C. Nelson. Project Manager
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610.:.Q4ICJD
RCO # 06
Description of Proposed Change:
Cost escalation price Increase regarding electrical
Reason for Change:
'--../'
Cost escalation for price Increases due to time delay.
Additional Cost:
~/1~ SD~
SCCI Overhead and profir,v): ,e
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (10/0):
PROPOSED CHANGE IN CONTRACT AMOUNT:
PROPOSED CHANGE. IN CONTRACT TIME: Seven (l) days
Cc: Virginia F.arace. Ubrary Director
'____,' Attachment: Supplier/Subcontractor Proposal
LCNlmb
G;\379 - Boynton Beach Ubrary\CNnge Orders\06
$
$
$
$
$
$
$
19.923
2;98& Cft.fC;
'ZoJ '0 <- g
'1...-0; 8f,,~
~
23,14tt' ~~ CY11
.1.lI J.J./ UO 1'1<1 lU: 4U FAX 9544366789
SESSOMS CONtfRdcTION" i'
i NOV 1 1
I
I
:..~i; 'fSb~ENKELSHlTLTZ
I
IOOS ;
I4J 003
Cost Escalation for Electrical .. I - November 08, 2005
_Boynton Beach City Ul?!:~
.... :
1----- Item Original Bid Contract Materiallncro8s8 '.. blfference
....~te 08-2004 08-2005 10..2005
.
~ny EICOn Elcon Elcon Elcon
"
-"" ..
Electrical - $656.885.:00 $669.000.00 ($12,115.00
Copper Wire ., ($2,650.00 {$2,650.00
EMT Conduit ($2,080.00 ($2,080.00
GRC ELLS & Nlooles -- $200.00 ($200.00
GRC Conduit Fitting $340.00 ($340.00
EMT Rttlngs -. $320.00 ($320.00
Steel Boxes, CBRS, Rings $430.00 ($430.00
Hardware & Su~rts $200.00 ($200.00
Hardware & Misc. Items $125.00 ($125.00
Tax ($444.15 ($444.15
Overhead & Fee 15% 7$1,018.37 ($1,01~.E
.-
TOTALS - $656.885.00 $669.000.00 ($7,807.52 ($19.922.52
OVerhead & Profit 15% ........
'''''.
Bond 1 % \"1'1. -t..... {~ r
TOTAL COST DIFFERENCE -~
.
D
?,o/ lZz,
\'.,-,,/
\~"'---"'.
++... SCHENKELsmTLTZ ~004
SESSOMS CONSTRUCTION ~~ 1~1iI9 F 024
l.U;:>U f<AA 11544366789 ....~ou" IUqq T-793 P",~l ~ _.,
elCon
.1.~/~.1./Uv
r!'u.
STATe L1C;:ENSE
I!COOOl~:.J1
I..
I --
ELEC'tRIC INCORPORATED
2150 N. W, lJ~rd 5Tftl!tt - aU/iE C ~ POMPANO -EAC... Fl :QOSO
DRCWARD (854) &79-6445
FAX (H". 171-5441
PRe-CCN F~: (85.) D7U-'3Ila
October 4, 2005
Undsey Nelson, Project Manager
Sessoms Construcl:lon
7485 DaVie Rd. Extension
HOflVWOod, FL 33024
Re: Boynton Beach Ubrary
Dear Undsey,
Via f:"aCSlmile (954) 436-6789
PIe.... see the attached documenbl for Copper .~d Steel In "'I'erence to the IIlaboria/ escaIlItioo cost,
E/con 8ectrfc, Inc. (EEl) finds It hecessary to 1/1Crease our Pr1dng due to c:omlllDdity P<IalI~.
Please keep In mind that wher, EI!I bid and Rl>lred the D>nlract: for this Pn!lect, sblndarcl Inero....
were anticipated and IncllJded In our controct. Due to Il!a!nt _ In the naUonal """"""'v, 1hese
Increases """'" su/'passed >vhat was originally -cipated within.... bidtconlract:. Although PVC
conduIt prId~g has also itJCreased ,dnIlrHllfcally, EEl has PUrchased and stodcpaed this <xlfmnocIty in
order to avoid any antldpated cost escalations.
The tb/IOWIng Is a brealcdowrt Of the anticiPated <osls Of pertinent bms lll'Id -llbacl 10%
escalatfon rests:
.,.-../
CoPPer Wire
EMT Condllit
<iRe EllS &. Nipples
GRe Conduit Fittfng
EMT FlWngs
steel Boxes,. CBRS, Rings
Hardware &. Supports
Hardware a Misc. Items
-~
26,500.00
20,800.00
2,000,00
3,400.00
3,200.00
4,300.00
2,000.00
1,250.00
~%
1()~ Esearation
2,650.00
2,080.00
200.00
340.00
320.00
430.00
200.00
125.00 r:
6J425.oo . t,3~~- ~
....-:r 6% Tax 395.00 "'L.lt.&. ~
6,810.00 b1 'M. \i::l
15% Overhead a. Fee 1..02'J2Q ll}t~. ~{
TOTAL $ 7,832.00 \../ tiol. 5~
Please feel free to contact me if YOU have any questions.
Slncere'~ ~
~.~~
~~
Project Manager
.------
WWw.elconelectric,Dom
10/04105 TOE 15:63 CTX/RX NO 7226]
J./U~ ~Kl lU'5U PAX 9544366789
J.J./J. ~ .
SESSOMS CONSTRUCTION
;>:.JOtOD I , ftJ~
+H SCHENKELSHULTZ 141 005
T-793 F884/089 F-024
~ RRpallOaconduir
Demand the fJnmd ·
9/8f.2005
Mave/'lck TUbe Corporation
16401 SWingley RIdge RDiKI, SuIte 700
Chesterfleld. MO 63017
----..
To: Repnblicconduit™ Customers
Re: ~tSreel~~~
Th.e US steel industry is bracing for increases in raw :material priccs. including scrap and pig
irott. Surcharges for September I n shipments driven by sarap prices have already been published
by the mills, and as you know we have announced an increBSe for COnduit taking effect on Sept.
12th.
Some highlights effecting 9'teel supply and dOlnand:
· On the scrap side. #1 bundles are c'U:ttently up S80 to 590 above last month's $2301ton.
Major lllills have published sU!'chargCS ofS60ltol1 in Sept. Bxpeeta.tions IU'C for the October
sW'Charges to be substantially higher.
· Scrap prices are being bid up ~ed on eunent inventozy positions that had been recently
forecasted, and new because the NOLA port shutdo\\IIJ. has stranded }:Jig iron end DR!
creating new demand on scrap inventories.
.....-",.
· Fuel sUrcharges hit 25% this week. This IlJrOhvgc is added to the price of freight for all
truck shipments (a $100.00 fi'eight invoice becomcs $125.00),
· Cold rolled steel is used to nlattut8cturo conduit, and this mDt'~ i8 being affected by the
monage of liqUid hydrogen req~ ill the annealing J'I"OceJ$. 40% oftba USA liquid
hY<kogen is produced in the gulf arca hit hardest by Katdna. These production facilities are
uOderwate,r and shut down - t'eSUined operational I!lkpcetlttion is at best 3 mOllths. Most if not
all of the US mini. mills purchase liquid hydrogen. So.rne major miJ.hl m\"C disoontin1.JCd
accepting new bUSiness and will run at 6QOA capacity for some time. The integrated mill$
have their own source of liquid hydrogen and arc CUll'Qltly unaffected by the supply but will
be: inundated with new business. tightening ttupply sources even further.
COmpounding raw material shortages are the effects of Hurricane Katrina, on lOgistics and
prodnction capabiJitieB. Some of the key points to consider follow;
· The Port of New Orleans (NOLA) is estilnAted to be cloSed for at least 4 weeks.
· Along With the Port of New Orle8IJS there have ~n reports of extensive damage to many of
the other ports in the atca. . .Morgan City. LA, Lake Charles, LA, Baton Rouge. LA.
'---_../
(636) 733.1600. (636) 733-.1879 FAX. (SOD) 840-iUBE (8823)
10/04/05 TOE 15:53 (TX/RX NO 7226)
ll/11/U5 ~~! !~:~~ F~~~544366789
SESSOMS CONSTRUCTION
::J~l:StJr"!!~'i
-+++ SCHENKELSHULTZ ~ 006
T-793 P905/~~9 F-024
1 ~ Rap."Oaconduir
Demand ThtJ grand.
I 1
MSVarick TUbe Corporation
16401 Swingley Ridge Road, Suite 700
Chesterfield, MO 83017
Gramercy, LA and Mobile, AL have all suffered damage. Together all thoBe ports are
'-..,,--_/ responsible for 8ppl'oximatc1y 36% of the imports into the Gulf area.
· Barges of steel on the water bound for NOLA. are being routed well around NOLA on their
way to Houston arul other ports. Expect logistics problems in Houstoh and other ports based
on this situation.
· The port of New OJ:lc:ans also claims BODle ofba most popular import items to be Non-Anoy
Pig Iron) Coke and Coking Co~ and Urea (nitrogett rich substance) _ all steel making
materials.
· NOLA is also the largest oilmd gas import port in the Gulf. The Louisil108. Off8hore Oil
Port (LOOP) is shut down and there bas been no news as to wlwl the service will be
renewed. As a major import point for oil, gas, LNG and other petroleum related products,
the damage on the cnorgy industry is incalculable at this time.
· There a:re six major railtoads servicing NOLA and under the CurteJ1t situation the stranded
and diaabled resources in the area will cause a ripple effect il11:be rail industry.
All of the points above lead to a very compl~ situation in which dc:rnlUld llJPl!W'S to exceed
supply capabilities for both raw DlBterUUs and fuUshcd goods for the f'oreseellble future. This
does not take into account the need for construction materlala. including conduit that will be
necessary to rebuild burricane &un.ged afC88_
'.....------,'
--
, .'
,--/
(636) 733-1600. (636) 739-1879 FAX. (800) 840~TUBE (8823)
..
10/04/05 TUB 15:53 (TX/RX NO 7226J
11/11/05 FRI 10:50 FAX_~?44366789
News.
SESSOMS CONSTRUCTION
:1:l<;ll;SO"(.f 1O"l<:l
++-+ SCHENKELSHULTZ 141 007
T-793 P0B6/~~9 F-024
Union calls Asarco offer absurd
as $9.. 1 M profit posted In 2d qtr.
ICwtIlttlMtl ~ "... 11
lid"""" 1M ltOW COMp'.....
The COMm.ote ~.,.o ehoad 0' . cruReh ~
beHf..... USW union lead.. end "*lrco ,"8ftao-meftl
Frf."
~ oCiDffJIIl'" at-, ~ a.t1DJco SA -.. c:v. ~
Cl\VfMl~ .... ~ ""..IM "*Ion h.t 1'8Caf1fed....
/naIam1l 01 U. t ""I,.". '" .... --.4 q."., lit ClCInheI ..
...3-nIIIIbn not kiN tl&Nfno .... __ P8dod . ~....
...~ 8 r.mp.up lit ~
lh8.. by 1.100 WIIffcera .... ~~ mlnlng_
ameJt/ng ."....rto.. foIIOWIId unIcm oIIIbn. hd the ~
nyhlld Ulltd une." J.' pracll_ and 11t1ull1ld to blllgllfn ~
a- f81lh. Clapper Ph'dUGlon ..~ ... ~... ap...
tfen, MI h.., CUt by .. 'sul h.Jt.
SlJIIII 8et1)' ~MII1.
___.4_.ccm
Copper 1akes flight, hils new Comex high t:",lna yuan revaluation see"
l (C>RIJ"IIUMI)am"..,) . n"-~dlMtIa1lh6 ~tluubfelndlnatruck i.mall to spur st&mped(t
, ton., paeled I1M'~ fII Rllr!Jnlatrlppfttg ~. ~ VdIn.t In ctG.. pIcI6. "
S8., riIIJIq, VII. · U,3.mR. Aain:D 11M ~.) .. ...... ~ Mref. kw P"-1}
Ikin lc:IlIlIln I1eUClMd ~ ~ ot Iu:I .. .... A8Mu 11IIIII.......1_ ... ~ PIIr-.... WJY high IUId call8N ~ ftl
Woflut,... a& M8 ....... ~.1IrJd .... lIno-cll ....1wvrIc.W. o,,~..~...,..... MId: o^ ~
Nellncdme ...kId 111." I'M lIIMItiIclurtill..... ...., ..._ ~ I cIIIIreftae In JII1ge fa ...... Jg cfrMi /IqporI dM'tantl
mlllon In ... IIlr montw ~ NInaJn 11I1.......... ....,.....~8h...... ~
tln4ed ..June BO. UP 5S.B ~ taclfa ~ f OM mehI OM'. ~ ~ eN...... ZbUthcall 8111...... Orgup eo. ltd., WfIIch
f*CIlofJ. tom .7. f ,""lion · ................ P-*- h.. .t COIi1 IJ_ on ..".".. III. '!lBI~ or 1181Ded PftIdldon. "t IW 0atI.
)e.......,. ~ Itlllllttc.,...... -.dihe' --1IIIout III. .....Jon, "Thin Ia an ~ fA
s~__ copp.,. ., :". :: .' ~ ~"~ pt.n ,.... In ChIn. "-' 50 wbttlh.,. or nut .... .. . nwa'UBo
~ .t~ 'Mfildl .' . ;~tlll~-.r.;~~(:y:~\. dIftia.. It. or rnten.. don... will... ..):1 eap;r,rtng,. .,SGntar tlMfttr tlIeclI.
.. awnecIby MufClln '*'P-i" :' . ',' M ':?~.$"M. ,,~.... lIftd Gf -MId.
JMJr IIltlnt Gru~ ~ SA' :A~~~ ..~i_.. r..tmllnl1. ~~ WhldlIaJpctrt~"" \lIeN IIIaN
de c\( Jllmped 68 ~ ~ IIMU"""" to lIIAu1n:o ...~ of lb. . 1I-w>.IIIad........ -b:IrMd Che~.
Co 1II8.~'7 ton..... 1be iRI':~~ It'.... ~ ~ ~ .... ... ~ plitt at... coppw oIlOl~ _ .... h.nce
~.. Me drlvlln by ~.: "~;:;J h ~ CllISI boIh fM ~wII__~"'.MId an ~
::::.:::':rrtJ:: ~{";(~~':~"~i~.!'i:t5D! :-.... ":d::.= ~":'= (CJIOUp) Co. Ltd., ChSna'.
IIIld Ihe m.frlhl"-nce at IfId hit CXIlnPlllW'e......., ~... ~""'y"", n...'-Ion .. __ ~ Ibr Ia. ~ lnd~
'4l11pment In order 10 ...... '" 1OOd.... . =:;- -.... ........ ~.... ctb ....... . qu.qttllell 01 .....~.
~. IMIIWaIIty ~ eopp.r ~ lit the Jafta~. WhIch now... b......... bclllarma, bqt...,..,.....
tDmWCInda.-IfY_lIIndarda. .... lie glOIIJt"""'" GNpo MItldcIt ..rd 1ft. **wII.........4d.~ .,-. 'I ". ..;-:.
1M ... of ..... 8/110 b.. hM biM CUI ~.. ........,....~ ... nat .... ............ ~. .
JuntpMI, "- 4....l*OCmt ... It.a. or ~... ~ -........ )et tom -w. IN~ ........... ...
Io.~ 'f~ mllon dur- I~aoo .... 125.000 kina .!!. ~ ~ ... ... t1t.kInaln. 1:0 ...
Ins tit......,...,.,.... IPrn 'tI~GIPf*'''''''' _ u ... ..... ~ ::::::: WIll help.. .
::'~~~'::=:=~ .~.oot=..~:;, ~1\aI~-:= ~ uur~~= .
4~""'hlhaJDn,. -=aUH II. ~y,.. =-= .::r.:..,:rlt .....::::::"=.: ; , ~
..WIII......c:lMt~ ~ ~ '" .,
...8f,!,..... and """'an Ch1rI8b). Ih. ......, ..., "IJ _:.
. ~...;. u-.......... ---- ~.."*- 1ft tItn... ...... ........ end .h-
-- -- --... .......~, NI.lnIIrtIIIm o.p. OfCh.... lid. (Ch8Jca).
Zrt.r .... Jncbn1e ro. ..... ~ ~)IIlt:t Oft ... tan __ ........fon MIl be
VII ..c..-:-:: =- --:~ .....liiy .... p ell..... fa ... ..... "1WSfme. 1M
......., .., '103 lIMon --- MId. "1ft6 ~.. (oil .1uihInutft) Ia S P4II'aInt
..... **~ ~ The ~-n ftMIfu..... .. .".., In ~
lid -.... ~ --- ........ .......... CIOt...-..... .,. ~ fa Itarr IINiot1ng
· -.. '.-...- ..........10 .............1Ntt'W thOWcIl1a ~nI
- -" --.,- mrICIlI""'" 10M ......110 the ~ "'" nolll1llt-
....".-.. ..,......
ChIft... ..... ....,. fhcJc:t Ihe rm.ct of Ire :ruM .....
. ..... IIlIW ~~ ..... '"""" Ilt1lI ....1MrIreIa ~ be
NIIrnII. ........ ....... d ..... fmJlDi1I ...... on .....
~ end. ,,-......, ~.. 0(*"1" a.
........:-...,......... BIIMnghaII....... do '*~
'- 2.'t~ ___Ian ." ~.1lItpena by . tara.
~ ..... ..... ... ...... 011 .. ChIne..
c...treI....1c ~ IM)IIM to.....lD .,..,.,..
11M ..... IIader 4IIIId ... .. s..,.. ~ ......
~ IIiIDNId ............. .....,br..... lib _,..,.,
.. .... .... ....., 11II...... ~ ClIlpIC8I PIc ....
tyee JIIQIfd"'~"".'1I (IIIIlII,. tw..... ~..y
0fIM fMlI eft_ _ '* ........... ot-copp.:, ... _
'llPOo. ~ MId. -w. WIi........ ~ IP up ~
.. wI'~....... ........lnelulrdnllm ~
~..... ...~ tw.........1hIs. I ~
wll 'lilt Ip8td ... 8dlon ....
~1."'''''.L4 - "*'_"", ~
~~ ~""".c:vm
"--.
......... -
~~"-'HI..~
.........~
......... "'ERt
~.....~
JIIO.....~..........
WMIAGUaZD~
~~...........
tweet c...ii~
JO~~
............. ..,::r.tH
J1M~~
~=.......
=-~
accrr~M'JOH
CIINt~o-..:..
AWL~"
..,.
~ICAH M&TAl. ~
4V 21, lOCO
,..
'''"---.
10/04/05 TUB 15;53 (TX/RX NO 7226J
11/11/05 FRI 10:51 FAX 9544366789
SESSOMS CONSTRUCTION
~~~ SCHENKELSHULTZ
~008
~...~--~
.......... ,~ljon-dIn""
lion IlflIC, 1h1lt, 1M In~ -
",.ppIoI QMtJlInly 00 . -na
.., to ~.p1nu It.. Rr.p.
dllllllm ao.,..mcMtlon-k...
8'" .t uo.,oee to ,u,<<RHI .
POP.> ....1.. ",. l'eIralDnt io
p~1I1 1M irigllW .n \1,*,."-
"'a ,~, .lIulpm~t cv~
"'ough th. ~ D' ...,.1...
....1n..Uoh c:olllcl nm Inc- mil-
!COM of~"r..
Wherll~ ..... ,.rod-
IIcls .... wm.,.d '" tRlI~'
~o Itle U.a.. Jn8lWws like
"oRb Cotpolat. Inlllll"Anco
~fMrlne ar
· 0" lite "
.~. Ib, ""'~. a
lite 'lXI$~ait rIOt .u, IlMhtc.
i__dl) 10 A tarMftg
'el41U~p PartItI .... Me
aft .nII"" ......... ..1<<
"""".,.....1l9tIh .
~a 8OIJIPlIIPr....
~ In ...... aM
.",..... .... ~
.....
~~~Ut..
Z.lhbhl" CIOppw .....
.... an _...11I118I1.........
'.....lIlYe .oo.ooa ~
.f '*"" th.. V". IMl1tIhg
"'_ Dotat ptctdUetlotl '*'"
formaft&. .,..... ....
<;Gp,.fIMR ~. ., the
..1..... 11Mft 11Im. . ...
Ce .t. .f faIaJ riM 1tOOl-
~ vt..- ..rUc.... .
lhrat_Red ~1 ...
Ina_..nd .,. ""~"""'
~ ltJ eutpct.
,~r; ~:A.. r;~
MYMEX ~
r==r
=-=="==
...............
''-...-/
China: Imp-aet .( Outlook J'
:, October 24-.28, 2005
The F!itrrn~l'\t Wateffront HolDl, ~ht;OUVfll". Be. Can~a
A nfNl AMM.c:on~l!I~ dtrw/op{td to~. fhli tl1pir;; CVet)lMe~
. ralkJrl!1 ebour. " fi_... '''' l'fGl~ft InforcMIkHI
. .~ . .'1'1 ........._
'11.", NUMBER 29- 1!$"r"~~IG~a.;:1ii'i:/-piiilllHeD DAILY
,nion. U ~sts A$ .co. 'offer,..:"
.~~aUs concessltJns a'b* u rd.:;:
:$9.1M" ?d.qtr,' dront Copper ~kihg fllghti ;~
.said 'no big SUrprise hi~ new.C.omax high...
.PI'l"'YSSURGH -- Union . PlT'T8JtUFlGH -'- CDppItt..
tHcIe,. bllYll bnIn4BrI pJO- 'UlIIre.'~d to ~ .no',. .
pouts by eGJlP81 pmducer It( ~ high Alday on .... .
AsIlRlD Iqg,. 1ba.ch. Arb:.... Comu c1M111atI at Q\e New,
to fteettt WIJge& ami InIrO- 'l'ltJC Merc8nt116 Exclwnge.
'd"~ tanctnkwla ~ n.e sepselflbe( aonltad hll
health-olare ~n9fi's _net .,. "'~ tIlstl 01 $Uf15
pwl.iGltll ......tel- III ttle . pol.lnd, MIlr10 111_ pAWl-
"_ 01 !he comp....y. ~ .,... '1.008 higtt,
h.'-mIIIon Mt proM clUtIno betJ... M\lIiIlg lit $l.flOM .
111. 1118COl\d QUarter of !his pQ'InCl, _ ~.3L'IoCl!ll'lt gein
.yer;r. ftoM TbutId*y.. dose.
"tm noullll'pr.8d pv tie Qrl lbe london Ma-.I
big Incro.." in Pf'9lM~ "ld 1O~ehengt\. \hros-lnOIllI',
'iI's ~ lndlcalloR Ih"t oapper doamd II. tIrIat kClltl
lhe d<<rnend. Ic)r 1lorlCull- ...... 13.417 . kInfw.
slQh' ate tolsltf ebl;lJnl:' ./U!lt S, shy or ,.. l~y
.ald Mannv Armonta. hlgh but lAp SlJ1 ftom
Unittd $teolwork.r. "'~I Th~ tln.. Itettl do!lC.
dllSlIlCl f 2 lubdl$1r1Ct ~ AI.co \no. rrIIMld b;;JCk
director. "Th. price 01 cop- ilItls \ha Ilkt~ in lha seoonCl
p8I' ne. beGll higl1-lMlr ,!"Iff* "-nlC'll. aa hl$lhol
$1.6$ {tl,IOLlncl} for MOIII of CfJIJpor prices .nd a l'l7IIIlp-
Iha yettr-ao h'. no.ur- ~ In prodtJc:llon. ll'le
prieo "un prufltll tllwe ~ N"~ oarn-
InCfHl8d. The CXH\'lP8n)' ~ whICh d8tlleted Avat
... "..,. ..Idng .dvanlage m*,nu ta.. week ~1111
Df !he hlgh ~lke Md n..r- IndU_. 8011oh by , .500
II ue 'plNC6n1 tilt !he mine warkers 1IGIOS5. 11& OPW..
po. UNION, .,... ~ ~" t:DPPSf, PJIfIe "'J
ucor oppln a,. ea rog
Iron altemate plans progress
~ - Huoor~ ca... N.C.." mak-
Ing -1eM1 ,...... town 'hi ...."..,.._ fit ..III
aI.~~"",,~ ,"IlMllil....... .lncIc.o
Ian. pain""" fa ~ m_ deVeIo~. i1y" end or.
..... ,...,.
The ClOfWIPIl'" I1N -.'.-ct- ~ 10 cen~ 8bou1
DnII..... d It. an. unit ~ .bekeen 8 mlllPlI
... 7 mlIIIo.IlGm 1:1I Htlh ~.., ...... ....... 1IhnU.
~ Itl ~ In Allitnlllil.lhzlendTrfnldtd.
c.nw R. DNc:cl.. .. cMIrdllliti .....wane.., sHer
eJOMlI,. ~ of Mucor. -W ~ . ~r""
~ae aM wllh lRIIl\'. Nt__ ~ ,,11II1'1
made 11Ift .. ..... bn --.u. ..... .. wi at on
1Jndfn8 ~ ..... 10 ....... pl.".. ~O
N......~c.tIPtW_~
..Icgg aid Nui:x3r .. ... aq nfIIbhhIng enolher
Cttft1p pIIInt IP1he UnW _ bf .. .lId fit" yqr
_ ti...NIrft:M'ed .11 chtIIcee ..... IocaIen III . number IIf
.. ... .. ~1nII ~ IS...... At'b ".... time.
\he CGftIP8hY GOtlIInuu >> MIlO" tEl _""h . c..tr1p
phwll wIIh ail ...,.......... ,....., ."dtqt..lo haVII tl/CfI
. peme..,..nmgecr '1"'- ond ur II. ~~
C4Il&1dtI &J.C, e".... Ie . JWnt wrnlUr. 01 Nucor.
,.... NUfdJlt. ".". ~
. AI.ONG':.......
~.tt .,....,.. pIu\I k\/lI W~
Weakd~andp~ssu~s
wiFe rod prices (townwarcl
PlT'TSBUROH - Nurlh AntwfaM pttoIn& b IIoeI ~,.
rod ~. 10 lIalld IICUIh.
1:figh'1nYenIorIec. anti y,eJIk ~ haw meuwll'e rod
~ daMI bbtween 4. t and ~2 plH'cant d1nltl9 !he pill
l1IWl d'Ionlts. mcwlCllf aourcM nld, and .18 down balween
I.V, ~ .U f*r*d!1inC8 !he bepIn~ ~r Ih* ~..
... ........ JOdloul of WDIIcea at GIrdaa
~... ~ .. ml In ~ ,.., .ud .
planned 1'OUI1n. .....""'I.lCC..,. 'It Ill. DCllIlfMl1fs I"<<lh
~~ N.J.. "e.oIl1a"l:ln't dDrIII mud110 bootIllrWllkcll pttoea.
\MIl Iftld.-um". dl!IMlld &\atI"ant. rod I8ts... down an
"... of ~ .- kill 10 between $54& "',,"Ill JG10 P" kin,
~ kIduaIty tourcM CItkt ... ..... IpflMM _ lie M
IIl'llI In IIIaht 'br!he rIltcllne"
IS- 8Tl!!'5'l.,.0 IJ
Bulls see yuan revaluation
too little to spur 8~mpede
..QAPORE - C1h" ....." C.:t.~
~ 01 . lImI*, "Qt .- Gf lL IInY
~ .. .. CUNlIIGY ~ oICl1fftJnCJwII
d .... anJr . ...... ..... gaCIIda ttte.pet ... ..
1M. Oft thj......,y. 1mpcrW...u..blb."-
bUll __ InlI ..... ... _.........,... bd _.
blI. IIIIftIIt pardclpllRta eUMIMI. ."But on ....... II
and ~.... ClOIIId ... muta .........
AIIbatigh !he move 8fMI ald. "'Moll! ......
.....""..... bt ~ tit 2.1 .. ChIde hA .,.... .. ~r
p...nt, " Ie tDo ... ....... other Nil ourren-
bawl mUCh ., 11ft eIIlIct.... ~~.Illf.r.v.l-
1M ehorl term. Of I'ItOfW ~nl fa""" I ....1
""~ to .......... IliInk IMt II .. '--
e,., ...... .. ~ _ bwlnl. '" ... ___ Ilsb\. I
deMMd .nd oootlnued doit't ..It lIIIIa m.ke . d1f.
QIVWIh '" tit. ctIIMq --.' ~ tD ... ...,..lIIi1t-.
.... tor.... tMIOr\..-
JIlIl StNt. enalyat.1 The. MnlImDnle oJ
Retacr Gtoup lJd. LLC, "ew W..tept ."'lyIn ,-,a
*" lIllIld... MOVe .. tao ~ let ~
1IIII;i to Ift8q a deep ., don't ... ~,
'mpecf. alCIlough ." ""'II Impona IIICQUfng IV""
rSHuo.. .... bulllah fat (I.. cHI,.., ".,. 4)
10/04/06 TOE 15:53 (TX/RX NO 7226)
~~/~~/va ~~~ ~U:5~ ~AX 9544366789
iD\~'lj~\ :.~Gb:1~Q.A);iE'lti.Wllil~~:.~, :, .-i . . " . .f.;p,a~1
1'1' cO ~TR , 370.00 274.80" 101.li8
'" CU BTl!. . 465.00 .jll4.10 N 1.".0'7
IW CO STR 17 .00 663. so )( 11.:n
IW CO l!iT!I. 1,4UO.OD 839.20 M 1,242.02
Ie" THK CO STR t:U.DO ',065.1Q K 463.42
:HHN co SOLID 112,392.15 66.60 K 7.418S.:31S
:JiHN .-. S'rlll ;II. '81.00 47.90 H 143.08
:)IN' 'l'R ~6,4".OO 6'.20 III 1,141.16
:H1i1' .Ill. 51,119.50 10....0 M 5,34).14
'"S ~p 5.4&l.50 185.30 N 1,012.39
um cU STIl 1,632.00 274.80141 448.47
IUN CU Il'1'lt 1S.00 4~I.l0 l!I 32.U
UiN CU STR 273.33 525.00" 143.50
rH~ CU 3'1'tl 40.00 839.2.0 1'1 3).51
~HHN CU ST~ 640.00 '33.'0 ~ 597.06
'J:lfttJi au S'lR 495.00 J.,'729.60 Il IJSI5.1~
~ TH"_ cU S'lll. 1,200.00 3,279.10 N 3,934.82
~~ THHN CO a~ 8~0.OO 4,06~.10 M 3,3)).37
,bl: coppeR WIRE
26,122.22
Ii:~i:.. ;~'.'1~_alllg.'1iSlJi'~ .
~ CONDUIT 11,516.00
ENT coNDO IT
rr COtiPU:l:1'
!" l!lKl' CORDUl1'
rr cDNlllJU
l n DI'1' COlllbUI'l
iT coNDOIT
IT CONtJOIT
12,230.00
::l,550.DO
50.00
30.00
liD. 00
80.00
1.020.00
~J: EMT COHDUlT
:t.c:ade: . .J~eRG!Eftm~
iRC l:OUPLIRG THQJWml l:S!'l.OO
: cOU~~ING ~HREADEn .3.00
, G.RC cOOPLIIJCi TJlREA))IiO .. . 00
: Cc\1PT.tl'G TIll'Q))IilD 4.00
: cr 'j 'tRl\EAD~ 1J.. 00
iPC. Jail . 135. 00
; 90~ ~O.OO
. ~c 90 ~ 4.00
: ~o ~~BON ..00
: gO ~l.DOW 11.00
: gO tLBOW s.oa
IPPLE lIll X 6rR CONI). PIn ? . 00
1~~Llil UN X IiIN CONI), t'U'z 7. 00
:
26.lOZ
S1.~!I
90.56
:U3.15~
1118.'18
362.10
4158 . 60
570. J!!
.'.~.'l~.!.~!~
C .,662.76
C 6,272.77
e 2.309,28
c n.n
c 5'.63
C 217.2'
C 3H. 88
C 6.843.6'
aa,822.10
222.3~ c
329.38 C
411.111 C
681.3. e
2,20".17 C
188_50 c:
JOII.IIS c
694.39 c:
1,066.06 c:
2,7S..09 C
:'10.06 ..
501.28 C
2,176.18 C
..... .
. ;1~i.1U1
300.23
141.63
16.47
27.411
~u:z.u
254.48
1$4.n
2'7.'1'
42.64
302.95
300.33
3!5. 5:1.
1~2.33
SESSOMS CONSTRUCTION 444 SCHENKELSHlTLTZ
1.IIt.';RCU.I.~d.. .c"U.Uh-~~I"'\!II~".......'j;,~.
:1-J./2~ EMr '0 5LBOW 6.00
;2" ~ ~o ~L~O~ 6.0D
j2-l./:r1l !!:NT 90 I:LBOIr 9.00
'3" EMT '0 UIIOMl ~.DO
.". RM'! 90 I:1.BOW 18 .00
11Z" EII'l' COller 55 S1'L 1,330.00
.1" l:H1' COVN $& B~1o a26.00
1/2" SNT CONN 55 DC 1,'79.~D
3/." EM~ CONN 8B ~c 156.00
1/2. mtr COtJOl ss S'tL INS 18 . 00
3/4" acT CmlN 55 STL %.8 160.00
1- ~ COUM 59 S~~ IMS 10.00
1-l/il" EM., CONN 5S sort IIIIS ".00
2M ~ COMN sS STL t~s 6.00
2-L/:l" EM't COON :lli BTL INS 6.00
3" ENT CDJfM S9 STL lUS 6 00
48 !HT CONN SS SIL %.$ 1.:00
1/2" ENT COUP SS S'lt 103.30
3/4" ~MT COU~ 55 S~L 1.206,00
I" e:N'l' COOP SS STt. '412.00
1-1/2- EMT CoUt S5 STL 14.00
2" ~ COUP $S STL 12.00
~-1/2. ~HT COUP SS S?L Z'.OO
3" f:H'l' COOP 5S lITL 24.00
..* EH'l COO~ $$ STL 132.00
1/2" ~ coer &5 DC 9'8.00
3/t!'.BtIT _Cmt~Sll,pc 3.00
1/2n EYT 1 HOLE 8'l'~f 710.~0
3f4n aHT 1 80~E s~r 3.00
I" ~ J. "oL~ a~p ~lJ.OO
n'.30 e
330.1::; C
818.'11 C
1,192.80 c
2,023.~0 c
14.91 C
U.S4 C
12.18 C
:.El.SO C
19.17 c
34. 08 c
5a.1I c
14'.84 C
2D9.80 C
581.60 C
905.25 C
1,JOli.!lS C
19.17 C
29.B2 c
42.100 C
1.28.16 C
170.40 c
:17~ ,75 C
420.68 C
~52.7" C
1S.,8 C
25.56 C
6.15 C
B,28 C
lS.SS C
I4J 009
.,'~
14 .06
19.81.
73,71
71. 57
36. .,(3
198.:!lO
111S.'6
189.08
35.3S
3.t5
54.53
~.22
5.7!!
l2.S9
40.90
14.32
231L1lJ
19.80
359.63
17.89
18.04
2.0.45
119.415
100.96
n9.S2
).54.69
0.77
43.70
o.ZS
33.12
SubtiobII: EMT FITT'NGS
~j 144.03
IJtfWUC$e0d8; ~~~~ ..~kw
3-1/~~-1/2 OCT ex lf2 aa 110 55;00 213.00 C 117.15
4Xl-1/z OCT .~ ./.~ l/lr161 .0.00 4'6.65 C 174.66
4v SQ 80X 1-1/2" P~SP 1/~. Kg 749.00 SS.69 C 4~7.12
4- SQ ~ 1-1/2"b 1/2"~3/4- EO 134.00 ~3.25 C 444.11
." SQ ~~S:l:o. ~XPG 3/4 MO 8G.00 319.82 C 93.56
4" Sa EXTENSION RIRG 1/2-3/4 95.00 141.10 C 134.0q
4" SQ ~ 2-1/8" DEE' 3/4 ~ 311.00 191.92 C 596.87
.-. SO 8,* 2"1/11" D In--t'' ltO .;au ; o It' - uUS'.-Sz C - -'. n. ~1I"3 -
S" SQ BOX 2-1/8 DEEP 3ft ~ 74.00 2.41 l 193.19
)-1/2 ~D CV ~T 1 EO 1/2I70~ 40,00 229.29 C il.7a
<<1M to rLAT .~~ co~~ 752 128.00 32.54 C 41.65
4IM SQ FLAT 1/2~O COYBa 7~] 775.00 43.02 c 333.81
4I~ sa ~ RND aING ~/8 76' 9C.00 47.03 C 4'.15
4ZN lG MaD~~NG 5/8 __I8~D 768 220.00 48.99 C 107.78
4IN 1~ NUD~UG 1/2 RAISED 772 4S2.00 50.06 C 331.28
'1~ 1~ HDbkINC 5/8 aAIlIEb 7'8 198.00 48.99 e 97.00
dIN 2G HUD~l_G Sill RAISED 769 5'.00 43.66 C 2~.76
aId SQ 1DV CV 1~1/2 DBt 18~ 25.00 '3~.72 c 134.19
4~ INb I-SWITCH CVk eoo 25.00 191.67 c 47.92
4~ X~D 2-'~%~CH CVR 803 5.00 203.34 C 10.17
3-GNQ RISSD DVCE CYR 822 2.00 1.0~6.91 c 21.14
4-11/16 r~T 1/2~ CQVEk SlJ 7'.00 l10.7'7 C 303.'7
18-1/2 hD~ BAR H~e~ 9Z0 47.00 250.63 c 117.80
3~ ~ 11213/4 KO "2 2.00 1,118.2~ C 2~.~7
IlI:LL BOX Ie; 1/2" :J HUll 7.00 2.40 ): 16.71
BBLL a~ 2G 3/4" 4 hUeS 2.4D 1,639.4~ C 39.35
lG WP PLAT~ ~ DEV 224-V 7.00 ..01 ~ 28.05
2G wr B~M~ eVil 2.40 282.37 C 6.79
II; ~ELL$..t\ HIPPl-E$
it-c:eide~ . 2H~~W~S
~OC1'\l'IUT 3:J~ . 00
.OClQlUT 473.00
~IC"~ 113.00
. LOCK)lOT 8.00
, l.oeKM(J'1' 2 . 00
:KNlJ'l' 8 . 00
:KNUT 50.00
iE'l'ALLIC BUSHING 2:.00
IONDING SOSHIJf(i 135. DO
lDING BIlSK%lilG 49 . '7
. BONDING 8UIUU:rlO 4.00
~Dt.~ SDSRIMC 4.00
'DIl'IG ~09BIHG 18.00
:HASIi IIIl"PLr: 331.00
;ac 1 HOLE: IlAI.L S~~P 4 . 00
iR CLH~ 1/2'3/48-1ZM-Z.. ~,.91.00
oR CLNP 1t~-~/' 16-H-2-4 3B.OO
;~ CLMP 1/2'3/48-12"-5-B 390.00
sOX HlUIGEll. 512 204.00
;LM- , IN 16-16)1 34.00
;'l'Ii:-. .0:l:N J/9-16 7660 7'.00
~ONElU.T Fl'rTlNGS
1.88 C
'.5fi C
17 . 08 C
24.'4 C
36.65 c:
:l2.14 C
126.3' C
30.63 C
116.71 e
161.10 c
1'7. 67 c
30S.Z8 C
596.7B C
22.15 C
1:1.;1.2 C
65.80 C
7S.1iS C
71.71 C
3Z0.68 C
63.81 C
185.)1 C
1.11111.12
.. "..rr\i~
~5.40
45.22
Z9.S5
1.'S
0,73
4.21
6J .ZO
0.151
157.56
80.01
6.71
12.21
10' .42
73.~~
0.52
1,63'.011
211.811
2'79.90
IIS'.19
21.70
144.$4
3.378.11
Subtotal: BOXES. eVRS, RlNQS
4,318.18
10/04/05 TUB 15:53 [TI/RX NO 7226]
~~/~~/vo ~<<~ ~u:o~ PAX 9544366789 SESSOMS CONSTRUCTION
~Ubt;'(;;Ode: '2IlD.o:.~"lII:lW.&'RS'.&:SUJUl&R!llS" .j'::;'~~"'~_i[i!l!Ml!~
' " fi'tA-r WAsH 3111 180.00 11-50 c 20.70
Fz.A7 "AS" J./2 176.00 2~.1l c 10.57
nn IIfU'J' J.lB 5'.00 22.15 C 21.:;U.
K&x 5UT 1/2 176.00 42.60 c 7..98
UNIS'1'RUT 1-1/2" )t 1-1/2" 110.00 105.44 'c 189.79
U.IBTROT 1-J./Z" K 3/4" 51.00 15'.75 C 81.47
nAT WASHI!ll\ 'lIe" 56.00 11.99 C 6.71
1 CH~L 1~5/8XI-!/P-1000/Ga/IO 70.00 211.'. C 148.36
SPIlI.c IIU'I' 3/11" 56.00 1.16.72 C '5.;U;
":---/i' 11<" oM~l!I'J'~m' ~TRAE'S 60.00 68.16 c 40.90
' ; 3/4" UNISTRU1' 5'l'IUI.P!I 1,~:1Ii.OO 71.35 c 1174.8?
.! : 1" UllJIS'!I'ROT S'IMPS 44 .00 80. 94 C 35. 61
- 1-1/.- U~X5T~UT STRAPS 3.00 93.72 C 2.91
l-t/2" tnfIST1UJT 8'1'llAl'S 8.00 103.~0 ,0 I.af)
2" UNI5TRUT 'TaAPS 9.00 149.10 C 13.42
Z-1/2" UNI$TRUT Sl'MJ'lil :1.5.00 l:i3.3~ r; 23.01:1
3" ONIS7~UT 'TaAfS 16.00 18B.50 C 30.16
4~ ~S~ STRAPS 111.00 21g.39 C 250.10
I 3/euX3/4" MEX a~T 56.00 31.20 e l7..7
;. 3/G"XI" HSX BOLT ~'.DO 42.92 C 24.04
++-+ SCHENKELSHULTZ
141 010
SUblo&al: HJlRDW,4Re & ~tI,.P0RT8
1.88""
~i:iCtQidl;:(~!~'TfiaIl=muJDWMEi&"~ IlEMS .'.; ,1;. ::.:~
H2~~ STU~ SC~W 1,'30.00 0.02 E 26.08
1/4X4 TOGGLE 8L~ 300.00 .4.50 C 133.50
3/8" LoCl: QSHIlJl 18t.00 0.03 Z 5.69
STn ~C~ CHAIN 758 2,984.00 28.22 C 842.08
" F;l;X'l'OU HANGJ!:1t .298.00 0.27 s: 711.33
1- LIGR'J a-HOOK . 7&0. US.DC 10.0t C 29.83. .
I ~IIIG1.1: BitT 298,00 20.44 C '0.'1
1/4Xl-1/2 ~ S~SK 298.00 2a.3S c 66.63
~ s~r~~~ TlRP 1/16?cl-l/TrS24N 72.DO 10.'. e 7.BB
I
I
'.
SubInW: HARDWARe! . MISC. JTEMs
1,26'.~
'.
. "---../
'.
/'
i
i
.',
;.
-'--_/
10/04/05 TUB 15:53 [TX/RI NO 7228]
.L.LJ .1..'-' VoJ rn.l.LU; 'HI t'^A 1I:>44366789 _,_ SESSOMS, CONSTRUCTION
- 'il'/o9/05--WED17 :-is FAX ..95-44368789 - ' SESSOMS CONSTRUCTION
$******.***$*****$***~********
._* MULTI TX/RX REPORT **$
*~******.***$****************i~~
2535
TX/lU NO
INCOMPLETE TX/RX
_._/ TRANSACTION OK
ERROR
( 53) 5617428381
r. 5415816975210
. Sessoms
.. CONSTRUCTION
COMPANY, INC.
:
''-..--..,.-
'--./
....
+H SCHENKELSHULTZ _ _~_OOl
NOV 1 1
Oil
, " I
.7. OO\..'R..GG.1 'N NIIA-library
SCTLSffiJLTZ
7485 Davie Road Extension · Hollywood FL 33024
Browatd (954) 431-1900 · Fa" (954) 436p6789
CC CBO 1134
REQUEST FOR CHANGE ORDER
MEMORANDUM
DATE:
November OS, 2005
John'Carr, SCHENKI!LSHUL TZ ARCHITECTURE
TO:
FROM:
RE:
Lindsey C. Nelson. Project Manager
#379 - BOYNTON BEACH CllY LIBRARY
Bid #017..261D-041CJD '
RCO' 06
Description of Proposed Change:
Cost escalation price increase regarding electrical
Reason for Change:
Cost escalation for price Increases due to time delay.
Additional Cost
Seel Overhead and Profit (15%):
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
P~OPOSED CHANGE IN CONTRACT AMOUNT:
S 19,923
$ 2,988
$ 22,911
$ 0
$ 22,911
$ 229
$ 23,140
11/.p/05 FHl ll:;j5 l'AA ~1j44;j66789
SESSOMS CONSTRUCTION
~~~ SCHENKELSHULTZ
141 002
o:-:~ ....
.. Sessoms
.. CONSTRUCTION
~ COMPANY, INC.
@
REQUEST FOR CHANGE ORDER
MEMORANDUM
7485 Davie Road Extension · Hollywood FL 33024
Broward (954) 431-7900. Fax (954) 436~6789
CG CBO 1134
DATE:
November 11. 2005
TO:
FROM:
John Carr, SCHENKELSHUL TZ ARCHITECTURE
RE:
Lindsey C. Nelson, Project Manager
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610...o4/CJD
RCO'04..A
Description of Proposed Change:
Cost escalation pricing for Structure Complete
Reason for Change:
Cost escalation from subcontractors due to time delay at start of project
Additional Cost:
scel Overhead and Profit ~:. ~
Subtotal:
City Permit Fee (2%):
Subtotal:
SeCt Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
$ 95,100
$ 14,265-
$ 1.00,365-
$ 0
$ 108,3ae
$ +.692r
$ ...11 a,4S9
47;~
q'1g~"
''1 Sf\'
''11
/001 ~ S"'I
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Co: Virginia Farace. Library Director
Attachment:. Supplier/Subcontractor Proposal
LCN/mb
NUV l 1 Z005
G;\379 - Boynton Beach Libnuy\Change Orders\04\04 - 82
11/15/0~ TlTE 12:32 FAX 9544366789
SESSOMS CONSTRUCTION
~~~ SCHENKELSHULTZ
IlJ001
.. S.ssoms
.. CONSTRUCTION
~. COMPANY. INC.
November 15, 2005
Via faxlmail (561.697.5210)
Mr. Sam Ferreri
SCHENKELSHUL T~ ARCHITECTURE
1300 North Congress Avenue
West Palm Beach, FL 33409
Re: #379 - BOYNTON !3EACHCllY UBRARY
Bid Number: #017-2610-04ICJD
Dear SarTi,
This is to clarify the breakdown for the Structure complete. At bid time, we included in our
overall compilation for the project a budget of $863,100.00 for concrete, masonry and all
related materials as delineated on the attached spreadsheet.
After a year of delays in starting the project. we re-bid this portion of the work. and
contracted with Geck Construction, Inc. for the amount of $935.108.00. This increased
. cost represented escalations that had occurred in the year from 08104 through 08/05.
In September, Geck Construction presented us with an additional cost escalation in the
amount of $23,100.00. The total amount of the increase from the time of. the original bid is
$95,100.00. The complete sum requested for this change order item including our 15%
markup and 1% bond premium is $109,507.65.
If you have any further questions regarding this matter, please feel free to contact me.
Very truly yours,
. S~. SS .STRUCTION CO.. INC.
~~ .
Lee Sessoms .
Vice President
Cc: Virginia Farace, Library Director
I T>Tf'-(" t::;~li'I=-ii7 D
'J n\ .:, . ''':_!_.' ' ~ ~ 'Ie I[_~l "f_
I NOV 1 5 2005
Il__:~.'vY :...._..~=::.:~:..:..:..:;=;-.:=...:.;:-
LS/mb
G:\379 - Boynlo... Beach library\Cost I:sealallon\StnJct\.lre complete explanation
II
) SKILL ~.::--~:.~~
..Lt. ~.~...!,-''';
7485 Davie ROdd EXtension · Hollywood, FL 33024 .
Broward (954) 431.7900. Fax (954) 436~6789 · CQ CB01l34
11/15/05 TtIE 12:32 FAX 9544366789
SESSOMS CONSTRUCTION
++-+ SCHENKELSHULTZ
141 002
Boynton Beach City Ubrary Cost Escalation for Structure Complete November 08, 2005
-. Item Oriainal Bid Contract Materlallnclllas. Net Chanae Due
Date 08.2004 08-2005 11.2005 By Change Order
ComDany Geck Geck Geek
Phone
Contact Steve Geck Steve Geck Steve Geek
Concrete Material $148.422.17 $160,805.03 $8,737.97 ($21,120.83
Concrete Labor $49,474.06 $53,801.68 $0.00 T$4,119.28
Formwork Material $31,672.01 $34.314.40 $1,4n.85 ($4,120.25
Formwork Labor $202,078.60 $218.938.02 $0.00 ($16,859.42
Rebar Labor $78.144.76 $84,664.38 $0.00 ($6,519.62
Rebar Material $52.096.51 $56,442.92 $2,430.88 ($6.777.30
Mesh Material $2,137.40 $2,315.72 $99.73 ($278.06
Mesh Labor $3,251.60 $3,522.88 $0.00 ($271.28
CraneJPumo $8.649.53 $9,371.16 $0.00 ($721.63
Place & Finish $31,696.45 $34,340.89 $0.00 ($2,644.44
Misc. Concrete Material $8.887.72 $9,629.22 $414.73 ($1,156.23
Misc. Concrete Labor $14.803.87 $18,038.96 $0.00 ($1,235.09
Scafl'olding $8,649.53 $9,371.16 $0.00 ($721.63
Sidewalks included included Included included
Masonrv $213,000.00 $230.770.59 $9.938.83 ($27,709.42
Soil polsonino $1,275.85 $1,382.29 $0.00 ($106.44
Filled Cells included included iocluded included
Safety $8.859.95 $9,599.05 $0.00 ($739.10
tOTALS $883,100.00 $935,108.34 $23,100.00 1$05,100.00)
OVerhead & Profit 15% 7$14,265.00
Bond 1 % ($142.65
TOTAL COST DIFFERENCE ($109,507.65
H/15/0t TUE 12:32 FAX 9544366789
SESSOMS CONSTRUCTION
~~~ SCHENKEL SHULTZ
141003
(~glL ON IR/Xili] ~~:11 I~ SO/Gt/60
GECK CONSTRUCTION, INC.
136 GALIANO STlUiET
ll.OY AX. PALM !lEACH. Fl.. 33411
0561-"5-1003
S6J-79S-IS86
September- 3()dl 2005
1\e: Dday em Boynton Bca.dJ Lt"bnry
One 'to the jobsite delays, WI: are ~COlU1termg d'r'aStically higher Inaterial prices
across the board. With the recent land fall of two rn:ajo'r hunicanes, plywood. and
visqueen prices are going up daily and a.vailability is becoming ma-easingly difBcu1t.
Rebar and concrete are also rising due to clc:mahd and fuel prices.
We arc: ~ a dJange order- in the unOlmt of, 23.100.00 to ~ver a portion
of these unfot-eseeu cort.
ThankYou.
Steven. Geck
./Zr.il ~d
Nfl T I !"lr"I:>l1 ~lr"'n '>l"'l':ll:'l
"'~"""T'''''''I''__
llj15L~'5._~'DJE _t~ :.,3} F~_9~5.4}}~6_6JJJ9
SESSO!~S,o~~rs.l.!~I!!?!i~, ,
-+++ SCHENKELSHULTZ I4J 004
r,...,~ ........'....L
GECK CONSTRUCTION, INC.
136 GALIANO STJlEET
ROYAL PALM BEACH) fL. 31411
S61..7'15~1003
561~795-1584t
o~ 4, 200S
~, r>el.ay ~ BayittoJ1 s-da Library
Due to the jobsltc delay.. we are CDCl?unterh1g druticslly higher matcrlal plica ~.s die
boan1. With the recent J"J1'U.." of twO tnajor b.uni(anel, plywood, lumber, and vitqo.een bas tiJcn
50%. My supplier b 'WVal'Ding to e;q>ect mother 15% . 25% iuc:Ra3c in the coming weeks.
A vailabilit:y of tbe,e ite!nS are also ~gl)' diOl,-'Ult. Our rebu- suppl1et ha:I sent n0ti6carlOll.
that aD rc;1>ar and u.odOlted ~ product: price. vo goiPg 'Up 10% on October I, 2005. Conaet.e
afJd hJadl ddiv.,-ry ~ have gone up 25% due to hieh~ .fnd charge.. Ccmc::rer.c and block
material prt~ are going up 2aK OD. JanQar}' t, 2005.
We an: n:questing.. cbange order-in the amount of $23.100.00 to cow<< a portion ofthcllC
unforcsettl prio:: ~.
ThiU:lk: You.
Steven <n:d
\,
10/05/05 WED 09:17 [TX/RX NO 7245)
.
Sessoms
CONSTRUCTION
COMPANY, INC.
-...-r-r "..."....I..u...:..I..u\.L:'.4L.:>nULl L
I(bJ UU4
@
7485 Davie Road Extension · HolJywood FL 33024
Broward (954) 431-7900 · Fax (954) 436~6789
CG CBOl134
REQUEST FOR CHANGE ORDER
MEMORANDUM
DATE:
November 11, 2005
TO:
John Carr. SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lindsey C. Nelson, Project Manager
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
ReO # 04 . B
Description of Proposed Change:
Cost escalation prioing for Colling Shutters
Reason for Change:
Cost escalation from subcontractors due to time delay at start of project
Additional Cost:
SCCI Overhead and ProfitjJ.8~): ~
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1 %):
PROPOSED CHANGE IN CONTRACT AMOUNT:
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Cc; Virginia Farace, Library Director
Attachment: Supplier/Subcontractor Proposal
LCNlmb
G:\379 . Boynton Beach Library\Change Orders\04\04 _ b2
$ ot~
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Door Systems of South Florida, Inc.
Mailing Address Shipping Address
P.O. Box 970475 1350 - B HammondvHle Road
Boca Raton, FL 33497 Pompano Beach, FL 33069
Telephone: 954--941.1911 Telephone: Same
FalC: 954-941~2433 Fax: Same
The Gcnninc.. Tile Origfnnt.
~
Proposal #: 1-1323
PROPOSAL SUBMl~D TO: Date /:ttention
Sessoms Construction Company 9/3012005 Lindsey C. Nelson
STREET Jab NllIme
7485 Davie Road extensIon Boynton Beach City Library
c~ State I~de Job ~tlo"
Hollywood FI. 33024 Boynton Beach
PhOne Nurnbllr Fax Number JOb Phone
954-431-7900 954-436-6789
CHANGE ORDER REQUEST:
LUMP SUM MATERIAL and FREIGHT INCREASES = + $2190.00
ORIGINAL CONTRACT AMOUNT = $19,200.00 (12130104)
NEW CONTRACT AMOUNT = $21,990.00
BREAKDOWN:
123B @ + $241.00
123C @ + $316.00
Q @+ $221,00
129C - 0048-. 004C- 0040 @ + $1181.00
004A @ + $258.00
Freight @ + $573.00
We reby propose to complete a nee with abolii IlJl8Clflcation. for the sum of.
Signature ~ ~ 12
John l.utti8re
TERMS AND CONDrtlONS
Payment to be made 8S follows: Contract T_rms
PrIces subject to change If not accepted In .30 days.
BY OTHERS: Jamb*. spring pads, all wiring to motors lUld control etatlons, conduit. caulking, palnfJno, unless otherwise stated
above, .... not Included. In the event PlJrCha&er bl'8lJC:lttQ or defaults under the tenns al'ld provisions of thI$ Agreement. the
Purchaser shal be responsible for the costs of collectlon. including reasonable aUorneys' fees. There shall be B 1 1/2% service
ohatge per rhOnth for .n payments due and owing after 30 days. (Agreements are eontlngellt upon ttrllces, accidents, or delays
beyond Dur control.)
ACe ANC: elT1Ui. ce, an spa t s on I pages of !his proposal are acce and the 8Utl'lDIized.
--=:>-
Pleas. See AIiove
Dlr.ct Dial: ~llt8ntfon 101
Purchaser:
Signature
Title
OGle Of AcceptllnC6
Page 1 of 1
10/04/05 TUB 16:19 [TX/RX NO 7229]
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141 006
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.. CONSTRUCTION
_ COMPANY. INC.
CD
REQUEST FOR CHANGE ORDER
MEMORANDUM
-
7485 Davie Road Extension · Hollywood rL 33024
Broward (954) 431-7900 · Fax (954) 436~6789
CC CB01134
DATE:
November 11. 2005
TO:
John Carr. SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lindsey C. Nelson, Project Manager
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04lCJD
RCO # 04 - C
Description of Proposed Change:
Cost escalation pricing for Signage
Reason for Change:
Cost escalation from subcontractors due to time delay at start of project
Additional Cost:
SCCI Overhead and Profit ~ 1;'_
Subtotal:
City Pennit Fee (2%):
Subtotal:
SCCI Bond Premium (1 %):
PROPOSED CHANGE IN CONTRACT AMOUNT:
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PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Co: Virginia Farace, Library Director
Attaohment: Supplier/Subcontractor Proposal
NOV 1 1 Z005
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. All Specialty Sales, Inc. ""'" t~~"rSfl)~ /f)...,""
P.O. Box 24735 Q t t" #
Ft. Lauderdale, FL 33307. uo a Ion 12723 ~
Phone: (954) 568-9411
:BX: (954) 555-9388
To- ~
S.;"oms Constru~on .,.,J. 5~ ,v ej r rJA-
7485 N. Davie Rd. Ext.
Hollywood. FL 33024-
Order 10: 12723 Ship Via: Best Way JOB REFERENCE
Original BOYNTON BEACH
Quote Date: 8/20/2004 Customer ID: 376 LIBRARY
BOYNTON BEACH, FL
Revision Date: 10/5/2005 Terms: NET 10 DAYS
SECTION: Exterior Aluminum letters MFD. By: Metalrlc Arts
(46) 1S"letters-readlng; BOYNTON BEACH CITY LIBRARy (2 sets), 211 deep fabricated
aluminum, future letter style. baked enamel finish, standard color, 3/4- projection mtd., lexl!Jn
backs, mounting pattern; (23) 24-lettars reading: BOYNTON BEACH CITY LIBRARY (setTle as
above); and (1) 18- X 24" cast aluminum plaque, standard border, leatherette bac:kground
texture, satin raised areas, clear coa~ concealed mounting.
NOTE: ADD $250.00 FOR LIFT IF INSTALLATION OF ALUM. LETTERS IS HIGHER THAN 14'.
10#: 9716 Delivered Prfce-C'O.519.25 SALES TAX=$683.75 Total= $11,203.00
SECTION: Sec. 10400 - Signs MFD. By: Best Sign Systems
Plastic signs per plans & specs.
10#: 9711 DeU.....1'IId Prtce.3,154.93
SECTION: Installation - E~erior aluminum letters
Installation of 1!I1urrunum letters & plaque.
NOTE: OFF LOADING, CUT OUTS. WOOD BLOCKING, STRUCTURAL SUPPORTS BY
OTHERS.
10#: 9730 DellveredPrice=C1,098.S9 SALES TAX-$71.41 Total- $1,170.00
~ECTION: Interior Alum. Letters. MFD. By: Metahle Arts
. (11) 6" cast alum. letters reading; Program Room and (13) 4- letters reading: Youth Services.
: 9755 Delivered Prie&4542.72 SALES TAX=$3S.28 Total= $578.00
SECTION: Install. of Interior Alum. letters MFD. By: James N Doyle
Installation of 24 interior aluminum letters.
Delivel'ltd Prtce::$468.67 SALeS T AX= $30.33
~
SALES T AX= $205.07
MFD. By: ~ames N Doyle
TotaJ= $3,360.00
ID#: 9756
! S")t{2
I
'f#
T ota.=
$497.00
I~ ~D~
,
\II Specialty Sales. Inc.
~ednesday.OdPber05.2005
Quotation # 12723
Pagelof2
10/05/05 WED 11:25 [TX/RI NO 7251]
ALL SPECIALTY SALES, INC. IS W.M.B.E. CERTIFIED IN DADE, BROWARD AND PALM "BEACH COUNTIES
Thank you for the opportunity of quoting your flrml
Shirley Clark
.
ACCEPTED BY:
COMPANY NAME:
DATE REQUIRED:
SHIP TO:
Date
NOTE: Most price. an ...otIMI on ... "..Db" boo",l. III Dtder... colftClana VlIf1Ty 111)' dlll'....~s In quamit)'. WI! ClIMOt b. mponalble for 101a1 q~.nlkl.,. unllles aClNlld 10
by ell putl... NOTE: NO RETEMTION jl.U.ClWED ON DEUVEREtJ ONLY ITEMSI .
TERNS: "liT JO dIlyC 1M' n-* pay IMrIod follOWIng !he.5th ~... MOIIlh n.qUlsllan dl", 'alii due Inl_t ....11."'111 al th. ""'" III '1% per YI.r. .
CONDfllONS: NIlIll .Ulljeot to rm- aD llloy$ fIom data of quolatloft. t1.lIvlry ~ ...11 .. _~ P _flIctu~ _nt HIlIGuIa. Any oIIlmf far ct.lnalJlS lIUIlo
shlpmanllnlllllM made dnc.1y 10 fhoo tmTt6t. NOTE: ORPERS MADIi IV NIlW l;USTONEIIS ARI! SUBJECT TO CReolT AftRANQl;Mlt/TS BV ALL SPI!ClAL TY SALES INC.
All Specialty Sales, Inc.
Wednesday, October 05. 200S
Quotation ~ 121'23
Page 2 of 2
10/05/05 WED 11:25 [TX/RX NO 7251]
To: ",..1 J.c'i "...,
Sessoms Construction
7485 N. Davie Rd. Ext.
Hollywood, FL 33024-
'1" ~"/~P: /--S6 -t)S-
Quotat~~r;3 ~
All Specialty Sales, Inc.
P.o. Bo)( 24735
Ft. Lauderdale, FL 33307-
Phone: (954) 558-9411
ax: (954) 565-9388
NIJ1:~:
-rt,ve tAli II be a J'Jrtc.e
1". t"l!t J~ i P '*- .,,,,,,.,', f
fl.".. d.';~J by I'Z-/,q,f:
Order 10: 12723
Original
Quote Date: 8/20/2004
Revision Date: 9/30/2005
Ship Via: Best Way
JOB REFERENCE
.. ... BOYNTON BEACH
LIBRARY
BOYNTON BEACH, FL
Customer 10: 376
Terms: NET 10 DAYS
.~
SECTION: Exterior Aluminum letters MFD. By: Metallic Arts
(46) 1S"letters readng: BOYNTON BEACH CITY LIBRARY (2 sets), 2" deep fabrfcated
aluminum, futura letter style, baked enamel finish, standard color. 3/4" projection mtd..le)Can
backs, mounting pattern; (23) 24" letters reading: BOYNTON BEACH CITY LIBRARY (same as
above); and (1) 18" X 24" cast aluminum plaque, standard border, leatheret1e background
texture, satin raIsed areas, clear coat, concealed mounting.
NOTE: ADD $250.00 FOR LIFT IF INSTALLAnON OF AlUM. LETTERS 1$ HIGHER THAN 14'.
10#: 9716 Delivered Price4t.962.44 SALES TAX=$647.56 Total: $10,610.00
SECTION: Sec. 1 0400 ~ Signs MFD. By: Best Sign Systems
Plastic signs per plans & specs.
.0#: 9717 Dellv....d Prlce43.154.83
SECTION: Installation ~ Exterior aluminum letters
Installation of aluminum letters & plaque.
NOTE: OFF LOADING, CllT OUTS, WOOD BLOCKING, STRUCTURAL SUPPORTS ~y
OTHERS.
SALES T AX= $205.07
MFD. By: James N Doyle
Total: $3,360.00
*'
10#: 9730 Delivered Prtce=$1,088.58 SALES T AX= $71.41 Total= $1,170.00
SECTION: Interior Alum. Letters MFD. By: Metallic Arts
~ (11) 6" cast alum. letters reading: Program Room and (13) 4"letters reading: Youth Services.
~ID#: 9755 Delivered PriCftl$.q8.54 SALES TAX=$30.46 Total: $499.00
~ECTlON: Install. of Interior Alum. Letters MfiD. 8y: James N Doyle
~ Installation of 24 interior aluminum letters.
10#: 9756 Denvered PrlcF$486.87 SALES TAX=$30.33 Total. $497.00
/r;,j 3(;
\11 Specialty Sales. Inc:.
nday.Se~ember30,2005
Quotation t# 12723
Page 1 of2
09/30/05 FRI 14:25 [TX/RX NO 7157]
ALL SPECIALTY SALE-S, INC. IS W.M.B.E. CERTIFIED IN DADE, BROWARD AND PALM BEA,CH COUNTIES
Thank you for the opportunity of quating yaur firml
Shirley Clark
ACCEPTED BY;
COMPANY NAME:
DATE REQUIRED:
SHIP TO:
Date
NOTe: Mo..'_..... quq..1t ot\ all -oacll" 1Ia,.. In onl.rlD ~Ql."" """"y any dIn_Mellin quamltv. W. ~nnot b. .......Dllllble for tolal qu.nllu.. ."Ie.. "lI"",d 10
'Y .n 'Intel. NOTE: NO ItETENTlON ALLOWEO CIf/ I:lEU\llll'tID ONLY I1aMSI
TEIUoI&: NIT iO da~ ar nut pelf perIOd faIIawIng .IM 211th of the _ntII ........11Ion date, ....1 d"e Intan;t .hlIlll1,,,II1IIV\e ..te of 10'l4 "er ,..... .
CONDITIONS: PtIcu 1Ult/1IClI1D rwlew ill days from ....le III" lIUOlalloa. D.IlwIy " ~k Ie IlaMCIllll_nuflctulln au,,",~.. Any dIIl_ for /laIna,..lfu.10
"'"""","t IllUSlb. IIlICIe dlrecdy ID tilt "'Mill'. NME: ORDeRS MADE IIY IoIIlW c;t.lITC)MERS ARE S~ TO CREDIT ARIIANGINl!NTS BY AU. SPECIAL tv &ALe INC.
\11 Specialty Sales, Inc.
Friday.Se~e~r30.2005
Quotation # 12723
Page 2 of 2
09/30/05 FRI 14:25 [TX/RX NO 7157]
. ~~ ...."nc.l'n~L;:;t1ULTZ
14I 008
~ SQSSOmS
___ CONSTRUCTION
COMPANY, INC.
. ::;
CD
REQUEST FOR CHANGE ORDER
MEMORANDUM
7485 Davie Road Extension · Hollywood FL 33024
Broward (954) 431-7900. Fax (954) 436~67B9
CG CB01134
DATE:
November 11. 2005
TO:
John Carr. SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lindsey C. Nelson. Project Manager
RE:
#379 - BOYNTON BEACH CllY LIBRARY
Bid #017-2610-04/CJD
RCO t# 04 . D
Description of Proposed Change:
Cost escalation pricing for Plumbing
Reason for Change:
Cost escalation from subcontractors due to time delay at start of project
Additional Cost:
SCCI Overhead and Profit ~ S-
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1 %):
PROPOSED CHANGE IN CONTRACT AMOUNT:
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
$ -+' ,!2at
$ il
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Cc: Virginia Farace. Ubrary Director
I:'
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Attachment: Supplier/Subcontractor Proposal
NOV 1 1 Z005
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1l<11 /05 FRI 12: 36 FAX 9544366789
SESSOMS CONSTRUCTION
.. Sessoms
.IE. CONSTRUCTION
COMPANY, INC.
~
~~~ SCHENKELSHULTZ
III 010
@
7485 Davie Road Extension. Hollywood FL 33024
Bmward (954) 431....7900. Fax (954) 436....6789
CG CBOl134
REQUEST FOR CHANGE ORDER
MEMORANDUM
DATE:
November 11, 2005
TO:
FROM:
John Carr. SCHENKELSHUL TZ ARCHITECTURE
Lindsey C. Nelson, Project Manager
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-261 o-o4ICJD
RCO # 04 . E
Description of Proposed Change:
Cost escalation pricing for HV AC
Reason for Change:
Cost escalation from subcontractors due to time delay at start of project
Additional Cost:
SCCI Overhead and Profit ~ 0~
Subtotal:
City Permit Fee (2% ):.
Subtotal:
seel Bond Premium (1 %):
PROPOSED CHANGE IN CONTRACT AMOUNT:
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Co: Virginia Farace, Library Director
Attachment: Supplier/Subcontractor Proposal
LCNlmb
G:\379. Boynton Beach Llbrary\Change Orders\04\04 - e
$ 72,539
$ 40,001
$ ~3,4.2()
$ 0
$ -a3,420
$ 6 -.
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$ OA ~U::L
3"f1tO
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1(,0 V1
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I\~~/ov 1 I 2005
11/11/05 FRI 12:36 FAX 9544366789
SESSOMS CONSTRUCTION
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~~~ SCDENKELSHULTZ
~011
. .--._- --
HVAC MECHANICAL, INC.
5181 N.W. 109th Avenue Sunrise, F10rfda 33351
Phone (954) 7~7-9199 tA-CA1SSS8 Fax (954) 747.9792
October 14, 2005
Sessoms ConStruCl:iM I~O., Inc.
7485 Davl. Road e:frmdon
Hollywood. Florida UON
Artn: Undsey NelsolI
Gentlemen.
Re: Boyrt ron Beach Cfty Ubrary
SubJ: Cost !:sea/alIon BreaIrdolNtl
Prop:' 1
We herewith submi:r (;JUl. proposal for the pel"ff:Jrmance 01 the subject WOrk. Ou, dlrecf C08f$ and a/Iowabie
mark-ups for this W'l.lrk, as detailed on the enclosed breakdo'Ntls shMt$, is: $U,G11
The work to be perfcrml",d consists of:
fire Proofed.
Exclusions:
Price ""sed on field cor-dltio,.s ." 01: 14-ocf-2oo5
A"y fUrther progrest: of work by other tnJdu that will Interfere wI'th the scope 01 fill!; propo$.', may
result In addltlon.1 IRes.
Please be advised that no materiels ,,"II be orrleted and no work I" connection with rlhls Request for ChalJfl8
Order Will b. perlbrr"ud until such tlm. as written authoriz:"tIon ro Proceed Is reeelYrBd In our main om.:...
Verbal instructions t" Prot:eed will not be tlcr:epted.
This proposal may OJ wrthdrilwn "not aCCepted In writing wlrhln 30 days.
The cost of $ 74.611.110 _ and time mrtens/on request of !L calenthlr dayfs) associaf.fKI wtrJr this eltange/. for
the direct east Of thrs r:,....ng. oJ)/y. If does not InclUde any Indirect ~osts tbr In""'r:k!ncles. delays,
;nfetferences, out or seCj~uenCe lIVOrIc. tv-moblllzat/ona or de-rnoblllzat/ons. e1ttMded general 0' field
oondltlons, loss of J,.r'Oclvctivlty, or any other 1~,,8Cts either to cost or time a. OJ result of this or ofllw changes
on the project. HVAC; MKhan/ca/, 1m: expressly reserves the right to make claims fG.r thtn;e costs and/or time
as they are JnclJrr'tta',-;,r toecome /mown.
Respectfully,
HVAC Ifec:han/cal, I,ne.
3Aonh..~frl~~rrb th
Frank 0, Monti Jr
President
AUTHORIZA TION n> PROCEED: HVAC Mechanical, Inc, Is hereby IIutlrorlzed to PrD1:eet/ with
work as outlined In r'll/s f,roposal. Formal 'WI'ltten chl",ge order to follow:
BY:
DATE:
-
10/14/05 FRI 12:18 [TX/RX NO 7459J
t..~........ .....,.,.........t"""1I...-
,....,,,""- tJ ..J
---
Koldaire. Inc.
CHANGE ORDER PROPOSAL
SUMMARY
PrQject: Boynton Beach City Ubrary
General,::,," tractor: Sessoms Construction Co., Inc.
ReflPrence: Cost EscalaUon Breakdown
PropD$.I"; 1
G.C. Proposal: 1
PnojectAf.lnager. Frank
Date: 10/1412005
. :: . ~~: :; ..~~p.! I~.t .
MATERIALS
eaUIPMENT RE"[~
.. .,. '.~~.Dlro.''''.'. ..,.. r-' .."~"":'rnn~r.;.;a.:.fo II ~~.: .
:;(;:':~'::":".~:l:~"':. ":::.i;~'.~: {:'.' ., .:. .'f, ~~::'.. .: " 1::':: .~.......;;,;;;..-:::.;
PRICE PRICE $ 9 407 .j;r?'l'"'.r .~. .'11...... ..r",
l ij;;.:i~; .:~; :: . ~IT. .~. ~!~
2500 $3.000.00 500 }~;: .:::-:;:.;: ~:- 'f~:
. ~~. ::.:~::~F. ........ J~
.". 'Jlfi!f'~""\"."" 10 11 I II .
:: :l;D:,:~:'~ifr~~'::;~ ". '. '. :
\~ :;~~~;~.~I..;I .,.. '. "."'''' ..
.~ri~!.r;."<4""" .. '~lIo-i.i~.'
TAX @ 6.0% 594
---
SUa..TOTAL $ 10,501 f 10,501
~"}' '{ . "m'~,;,.,.
S"Il:l~.A."'TT1l"'....:'..: .... .' ..:;:.::.. ..........,..!.::: :..:.::.!I)I....:...... ,"':'::':""'li!Il"'.,;:.:: . .~" .. . .,;,;:.:.:"..t!;::i!/'';'..~::':';' ..' !',.: :....::....
w...._,I.1I"I~.........", , .. .. .... . '....... ...,/,1;, ....,...,.. ..,.Il::!l.~~~... ,.....H ..., ...;;Ii!rJIt:-,.I. ~' . ... ......
... .. ... . , ... ... ,. -.... , . . . .... " . . ., .' . ... .. ., ., ,
SHEETMETAL. -- $255.000.00 $296 088.00 $ 38.088 .~i:l:::'!:';:::::'li.>:i'. ':
CONTROLS -- $98,397.00 $103.256.00 6,859 .f,";::: ;~~~ .', .:;~~~ ~~~ . !.~;
-- ~.E:!'" ...... , .. ,....."I~..H'..'
INSULATION : _ oj>WI01.oo0.oo $60.125.00 5.125 ~.'.~;1:,':~~~'~~~:.;f~::.:
TEST & BALANCE. _ $10,000.00 $11 500.00 1.500 ;~~~~~~~~...~:i-;.':.:..,.i:'1 :: .. .
CONCRETE SUB - C !f. :in ..1. ...: .....-: -:::. ' .
- J .."'.......... .~ .."",." r.
"':':'~:' ~ .... '. ..1\;;:;'j-:~.~"\.~:r.~~
.!Ii..... ..... ...._.il.(~Jni.l!W
--
SUB-TOTAL -- $ 49,572 .~. ... 49...1.572.
' ., ... ;:. ..... . "..,,,,....-. ,............ ...", ........ ....: '.:..............., ... ."..:.......:. ~~~~~F:~:;:.~.,.~i.:~:~l
1:ABOt(. .:c... .... .,.... ,. 1"-"-'.':' ......~r.:~...'~.,..'::i:. .,f':i:,...,...;.l~~:S..1ii;:!..lI....,.,~~.:.<?:i!i:!..,.;;.;.i:..lIhr.'..... :..~~~3f.~~,.~
. .....,. ......' '" ..-. .1.. .... , . ,,. ..... I. .... " ,il;',. .....ij;~~!...:.',_.~.
FIELD LABOR- D~~ HOURS $ 35.00 $ _ ..::;.~;,:,.J!l?f~:.r: !.'. :".:'.
AELD LABOR - P!PE HOURS $ 37.50 _ a~~~,l!.::.::: .;,'; ~..~ ~::.:
-- 'lI;.!jr:!.I' I... l. .' ....."""" .1 '.
FABRICATION LAElc;>f: HOURS $ 45.00 _ :~i:"~; :~( ;::.:J.Jhr,;.,:;~~fcilt~:
MISCELLANEOUS LAI~OR HOURS $ 35.00 :~.:;:..:..:.'~;>....s..,...OI~~~~}.~?t~j?;
- . .. .:.. ~ . ".' I I"" I ... .
CASUAL LABOR HOURS $ 15.00 _ .::: .:J1~t:r;:il:-';:;~.:':' :-.: : '. .
SERVICE TECHNICIAN HOURS $ 50.00 . .,;fr~i't~~if\::).;~:;.:~~~
PREMIUM TIME -- HOURS $ 17.60 . ;If;;::;.,. ,';:~:Ff;~!~!
OR FTING -- H $ 7500 : : :,,':,,:~~~.~'ll!:~J!::: .,~::,.:~.
A - '. :;';':~:J.:~::?~:!~! 'i:::.~:~.,. .~.
SUB-ctFIE!-D SU~~"SION HOURS $ 38.92 . ~r.:~n:";";::~I:;:~(;~e~1i~~~
TRUCKING HOURS $ 56 70 _ .:.., ~51:(:'~:=,&.t-;.. ~ ~:'::; .','.
PROJECT ENGINEER HO"'RS $ 82'65 _ :=~~~~~j,~~:~r~(~... '~.~:~:::'~j.:
-- ''''1. ::'!".... ..,' . ..J!{r"~~'PI.
RIGGING CONTR.~CTOR HOURS $ 185.00 _ ~~;'~ :;~{~~~.~1~~~!.~:;
. :':~II';;::''U>'::~~:;!':: :.... ..,....
. ""rlI!U;.~!o'[~I.:', . :.....:J.i;'
SUa..TOTAL
$
R $
'~~~,:6~~~Y\.::~~::::~;: :',:
PERMIT FEE
GENERAL CONDI!~r;,S
,_.. .. -.. .}: ::';'::::': <.~;::'~!,~~~;'<r~ ~.:~~~~!~~~~::,,~:~~~~i:~~~.~ >' ';~.::~~lt.~:~ ~::. '~~~~Wj'.i~~ ~~~;;<.~:~.>'
. " .... ..,. .. . '.j., ,,;, .' .,'. '.fL?:i: -;0:- , - " . ';5:~i!!!i" :il;I;li, .... ., ~.'. 'r.~'!:2'.(...:'!... .':~~:ir" ,.,." ., . .. '''Pf::, J:1... ."
: ."'.'.. . .... ...... ". . . ...,. '. :.1.... . ;" . . '1I1~, '.. c.~,,;:;:,L::; .~ .: ,. . .."... ;~ is' :: :,:~.,~'~~~~*~~~:"::~ :J:.': .:.
3.0% $ -t;802- _-_" ~.." .':'i':. . "1..1. "l."~"
5., , ) d.' .. , '., ..;!!;j.:!lol'jl>....j.:
,. $ . 3,004 ':':;: ',: ~.:~1~.~' ;,.Il' ::;:~.::.; ::.,
i..' :~.:jrl...~~..:;..: .:~ ...... .' .::
.. ':r.~:r;:i ,.~r :,.~ . ". .':-. ... '. ;o'J.."
SUs.~TOTAL '.. -,... . .. ... . '_"" .. .. $ 4.808 $" '. .. 4,806
' .. . , . :: . :. . ...i~:., ' :: '.: ':; ::~:~~'1:"'.: .... . :;;:1; ,.:', i .;;: ),,:~i!1Jj~1.:i ~::;:;:,'.<~~~~.:taI:ii~;~; ~.;. '. ;;t~**':;i ~.;; . J J.IlfI ~'1;"f.:P' :":. ~ ,: '!r-:...,l~~~
.. .:!o:.::~t~;:~.:::::., TOTAL COST $ 64,879
OVERHEAD 0% $ ~
:,;,...";~i1: ~~.;;.; ,.,." SUBTOTAL $ lS4~
PROFIT 15% $ /9.732
~!;:'.::::::;:l.::,;,:.:.:;.3.lj~ SUbTOTAL $ '7ir,6l'"1
eOND 0.00% $ .
::~;:. ,;jil:??*r,F:~,;;~..~.;;r,'vt:t:i;.":.llil;:f~~ ~.::...;;:: ~ '!r::.;;:,::-!~: ': ...i;!:l~~~i:i:l";.-:-i.~.;~ ~:::;~.~:.: :
,J.::::.:;..:.:;!i~:'!::~~::~:~1 TOtAL I $ 74.611
C.O. Proposal# 01 R E:~(~latlon Costs
/ ~ II l...
~
10/14/05 FRI 12:18 [TX/RX NO 7459]
Koldaire, Inc.
--Project: Boynton Beach City Ubrary
General (:onfractor: Sessoms Construction Co., Inc.
,flef.lrence: Cost Escalation Breakdown
Pl'Oposal ..: 1
C':.C. Proposal: 1
Pro,ffk:r Manager: Frank
Date: 10/14/aOOS
'...... :.:;. :..:'. .. '. T:~.. :'.' ~'=;"::::CHAiNGEOIiDER:PRlr:1l!..QM~'iI:"-It-.,' .; ~~':m': ~ ::::':;;..~!~l;'.iI:';;'J:'.:.'.::.
;.....;,.r. -:-:..'::.. .~.:..., ............... ". _. . ~ . -~..:...:..7 J~........ ... ;:.:.,.,... '.'
- MATERIAULABOR SPREAD
: .::.. ,...:':::::: r.TEM. ,~~<::... '. ':~~~d'.. .:. ~;6~:.' ~~N.n . ~ ~.~. ". .n:.;';':" ..::~ ".:: .:! '~"..ftt'A-::::::
'.. ... ,. ........>. ......."...:~'~"""...... tio:.. ..,.. ~"f.M.:..~~~,.!~ij_ ....~-;.",_-'....
::::':J;-~.~~ :::: iC :1.::' :. :.:: " ~;: .;::: ; . .:..:. .:~.. ;" ~.::: ;:.:::.';.::;;:.'i~~ ~:'~:~~:':: .'. ',!:: ..;1.: :.v- _ .:._ ;..~~; j.II ~.::.,.:~:~~~ :j....; ~~;H_:'" i:'
Ale EqUlpmenl RevIsed Ptb 1 $9850 89650 0
A/C Equlpment Bid PrIce 1 --83603 -83803 0
EquipnMmt LIItqo RttViMd p~ Houre, ~O 25 3000 O.
Equlplntln\ ~bor Bid PrIclI Hours 120 -22 -2640 0
--
P1pilllJ M8leri.1s Revised F~C$ 1 9000 9000 0
Piping MIlleTtals Bid PIbI __ , ~7500 -7500 0
Piping L.sbor Revised Prlc$. Hours 400 . 25 1 ??oo 0
Piping Labar Bid Plic:e Hours 400 -22 ~ 0
Equtpment SttIrt-up Revised 1 1500 1500 0
Equlpmlml Srart-llJ'l Bid Pr1;::, 1 ~1200 ~1200 0 .
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o 0
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o 0
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C.O. Prt;lposal# 01 R E5"cali1tion Costs
10/14/05 FRI 12:18 [TX/RX NO 7459]
11/11/05 FRI 12:37 FAX 9544366789
..
SESSOMS CONSTRUCTION
Sessoms
CONSTRUCTION
COMPANY. INC.
~~~ SCHENKELSHULTZ
141012
@
7485 Davie Road Extension · Hollywood FL 33024
Broward (954) 431..7900 . Fax (954) 436~6789
CO eBO I 134
REQUEST FOR CHANGE ORDER
MEMORANDUM
DATE:
November 11, 2005
TO:
FROM:
John Carr. SCHENKELSHUL TZ ARCHITECTURE
Lindsey C. Nelson, Project Manager
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-o4/CJD
RCO#04- F
Description of Proposed Change:
Cost escalation pricing for i!leetR~ f1~ ~~
Reason for Change:
Cost escalation from subcontractors due to time delay at start of project
Additional Cost:
SCCI Overhead and Profit ~ J ~
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Cc: Virginia Farace, Library Director
Attachment: Supplier/Subcontractor Proposal
LCNlmb
G:\379 - Boynton Beach Ubrary\Change Orders\04\04 . f
$ 4,489
$ ~
$ ...5,18~ <<4
$ 0
$ 8;462-
$ -i2!o
$ 8,214 ~'
.. , '
NOV 1 1 l005
"2,24
1''''
4"11'3
'-l7
1foo
11/11/05 ~12: 37_FAX 9544366789
SESSOMS CONSTRUCTION
-
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~~~ SCHENKELSHULTZ
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J & J FIRE PROTECTION, IHe
4628 N. HIATUS ROAD
SUNRISE, FL 33351
PHONE: 954-747-4941
FAX: 954-747-0553
PROPOSAL/CONTRACT
Submitted to: Sessoms Construction Co. Job Name: Boynton Be8ch City librarY
Address: 7485 Davie Road En Job Address: 208 Seacrest Blvd.
CITY: Hollywood ~ Boynton Beach
StabtJ:zlp: FL 33024 Statelzip: FL .
Phone: 954-431-7900 Date: 101312OO5
Fax: 954-431i-6789 Praposef.. 20D4-221L ChBnge order , 1
Attention: Undsey
W. hereby submit specifications and estim. for:
Added material cost received after c:bIt& of revised proposal (9-8-05)
EstImated material cost this project- $51,200 ( prior to factoring profit & overhead)
estimated COS~ of piping, Iron fittings, and other material unde~ cost Increase notiflcatlon-$38,SOO
10% mllbtrilll increase as received- $3,850
sllle~ 1.00
fti% on & profit $408.00
w. hereby propose to furnish labor .nd m.terials to com pie" thII job above with the speclficaUons
for the sum of: $4,489.00 four thousand four hundred and eighty nine dollars
All work guananteecl to b. complet8d In . Professional manner IICCordlng to standard practices.
Any ......lions or deviations from the .bove specifications Involving eJdra cost will become an
extra charge over the above proposal.
All work will be done during nonnal working hours Monday through Friday, 7 AM to .. PM
Authorized Signature:
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Date:
J & J Signature:
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Date:
101312005
ACCErTJINCE OF THIS CCINTRAcT IS SOLa y 1IETWEEM.ILl AND 'nt! SlGlU.TDRY,
WHO AGIlEES TO PAYMENT IN FULLAc:coADINcl TO TERMs: ~ ~ on work ~
This quote Is subject to our standard terms of payment in full upon completion of job.
Payments not received exceeding 30 days will be subject to a finance charge of 19% and due
. Immediately.
J&J Fire complies with the Florida Construction Uen Law and the new Construction Payment Law
(Section 715.12)
10/03/05 MON 09:28 [TX/RX NO 7173]
~~~ ,",vUnlU"nL;:,ttuLTZ l4J 002
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VIKING SUpplyNet ~
February 15, 2005
To Our Valued Customers:
Imoortant Pricing Announcement
Viking is committed to dell\rering you . quality Products that minimize your total installed costs. However,
as a result of recent, escalating costs from OUr Suppliers, Viking SUpplyNet and Viking Fabrication
Services will be adjusting list Prices on the following prOduct lines:
Manufacturer
All Manufacturers
Spears Manufacturing
Products
Effective .
Date
March 5, 2005
March 5, 2005
;
!
;
! .
Please note that the percentage Increaae reflected above represents an average across many
individual components. SPecltic products may experience a price adjustment that is less or
greater than the percentage Indicated.
CPVC Pipe
CPVC Fittings
As a reminder, you can aCCess up to date pricJng infonnation anytime through Viking SUPPlyNet's
.0111106 "Purchasing Assistant Program.. If you are not already registered, please viSIl
WWW.SUDolvnet.com to obtain your login 10 and password today.
Viking will continue to work diligently With OUr sl4Jpllers to lower your 10tal installed COSt. We appreciate
your business and trust that you wtll continue 10 find the combination of our quality prOducts and
outstanding selVlce an exceptional value for your business.
Sincerely,
Viking SupplyNet and Viking Fabrication Services
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VIKING SUpplyNet
\lIKlNGji
March 1, 2005
To Our Valued Customers:
Imnortant PricinQ Announcement
VIking Is committed to delivering you qUality ptoducts that minimize YOUt total instalied costs. Howevet,
as a tesuit 01 recent. escalating costs from au' SUppliers, Viking SupplYNet and Viking FabticatiOl1
Services will be adjusting list prices on the fOllollVlng 'product lines:
ManUfacturer
Tolco
Kennedy
Anvil
AnvilStar
Febco
Pr~ucts
Hangers
All PrOducts
Grooved Products
Grooved Products
Backflow Preventers
.f...ftective
Date
March 5, 2005
April 2, 2005
April 2, 2005
April 2, 2005
April 2, 2005
Please note that the percentage increase reflected above 'ep'esents an avetage across many
Individual components. Specffic Ptoducts may experiance a Price adjustment that is less at
greater than the percentage indicated.
As a temlndet, you can access up to.date Pricing Inloonation enytlme thtOugh Viking SUpplyNers
online 'PUrchasing Assistant Program. · If you ate not already registered, please viSIt
WWW.SUPDlvnet.colT1 to obtain your login to and paSSWord today_
Viking wig continua to WOrk diligently IVith OUr SUppliars to Iowet YOUt tolal instalied cost. We eppreciate
your buslnes. and trust that you wii/ continue to find the combination 01 OUt QUality Products and
outstanding service an exceptional value for your business.
Sincerely,
Viking SupplYNet and Viking Fabrication Services
---- -~-'-"'''''''''''''''''''VL''
......... ,::H",nl:,I'll\hL~HULTZ
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Newsletter
System COmponents Pricing Update!
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Dear Customer:
Reliable was recently informed of a price increase effective October 3,2005 from Anvillnternotionc
The increase will be os follows:
· Domestic Cast Iron Threaded Fittings
· SPF Foreign Cast iron Threoded Fittings
· SPF Foreign Ductile Iron Threaded Fiiiings
Because of these increases, Reliable will be increasing List Prices to all
October 3,2005.
Please take the time to review your requirements for these products and place an order with us prior tc
September 23rd for shipment no loter than September 30th. We will not be able to hold pricing 0
ship product at the old price after September 30j 2005. Pleose get your orders in early.
In addman, we will be adding and updating some 01 our other System Campanenls price pages if
order to better serve our customers. '
We regret the fact that we hove to increase our pricing, but we do so only os 0 result of the price
increases that we receive from our suppliers.
Our amended pricing will be posted on the Reliable website at www.reliablesprinkler.com and will
be avajlable by September 16th. The file can be downloaded from the site.
All of us at Reliable want to thank YOU for your bUSiness and continued support of Reliable's System
Components product line.
Sincerely,
~/P
......
Rex Schwendiman
Vice President, System Components
The Reliable Automatic SPrinkler Co., Inc. . Manufadurer and Disfmutor of File Protection Equipment
Tel.: 1.800.431.1588. www.reflablesprinkler.com
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QualllY Fabrlcalion & SuPply
-
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September 23, 2004
TO: AIl QFS Customers
FR: Debbie Bien
RE: Price Increase ~ VICT AULIC COMPANY OF AMERICA
PRICE INCREASE ALERT
Due to the continued rise in raw materials, such as scrap steel, fuel and transportation
costs, Victau1ic has announced a price increase.
Effective
approxima
This price increase will not affect the FireLock Devices, Sprinklers or CPVC product
lines.
Please notify yow- sales staff accordingly.
Debbie Bien
VP Purchasing & Materials Management
CORPORATE OFFICE
255 Primera Boulevard · Suite 230 . Lake Mary. FL 32746. (407) 585-3222 . Fax (407) 585-3284
OFFiCEs IN~ . AlIanla. GA . Lol'lgWOQ(j. FL . Pompeno Bear;h, FL
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VIKING SupplyNet
'11K1tG.
October 1, 2004
LmDortant Pricina Announcements
Dear Valued Customer:
Due to rising costs from several of our suppliers, Viking SupplyNet is adjusting list prices on the following
product lines: . .
Manufacturer
Michigan Hanger/Enrico
House of Threads
Tolco
Product
Hanger Products
Nut, Bolt & Gasket Kits
Selected Hanger Products
Effective Date
October 2,2004
October 2, 2004
November 6. 2004
Please note that the price Increase 011 threaded rod products announced In the September 1, 2004
lettt!l: has been reVised. Instead of a 200A Increase, all-threaded rod pt'Oducts will increase up to 6%
effective October 2, 2004.
Viking will continue to work diligently with our suppliers to lower YOUr total installed cost. We appreciate your
business and trust that you will continue to find the combination of Our quality Products and outstanding service
an exceptional value for your business.
Sincerely,
Viking SupplyNet and Viking Fabrication Services
ilelr_~
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Newsletter
June 2005
. '.rir-;:!"\l~~~jL;;;:';): ~....
Dear Customer:
Reliable was recently Inlormed 01 a price increase effective July 1,2005 from Gast Monu/acturing and
Metraflex. The increase will be as follows:
· Gast Tank Mounted Air Compressors
· All Of her Gast Compressors
· Metraflex. Fireloop
~
~lo9
Because 0/ this incraose, Reliable will be increasing Us! Prices to 011 of Our customers effective August
1, 2005.
Plea.e lake the time to review your requirements for the.e products and place an order with u. prior to
July 25th fo< shipment no later than August 1 st. We will not be able to hold pricing orship produci at
the old price after August 1, 2005. Please get your orders in early.
In oddltion we will be updating our System Components price sheets in order to better serve our
customers.
We regret the lact that we hove la increase our pricing, but we do so only a. 0 result 0/ the price
increases that we receive from OlJr suppliers.
Our amended pric:;ing will be posted on the Reliable website at WWw.reliablesprinkler.com and will
be available by July 18fh. The file can be downloaded from the site.
All of u. at Reliable wontto thank you /oryour bu.iness and continued support of Reliable's System
Components product line.
Sincerely,
~~~
-...
Rex Schwendiman
Vice President, System Components
The Reliable Automatic Sprinlder Co., Inc. . Manufacturer and Distrbutor of Fire Protectiao Equipment
Tel.: 1.800.431.1588. www.reliablesprinkler.com
.---....................., ......-.,,-......,'-,"-'.1. .I.UJ.,
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VIKING SupplyNet
April 8, 2005
To Our Valued Customers:
ImDortant Pricina Announcement
Viking is committed to delivering you quality prOducts that minimize your total installed costs.
However, as a result of recent, escalating costs from our suppliers, Viking SUPPlyNet and Viking
Fabrication Services are adjusting list prices on the following product lines:
Manufacturer
Viking (Noble)
NOble
Spears
Loaite
House of Threads
Averaae %
~
~
7%
5-10%
8%
Products
Eliminato'- ProPYlene GlYCOl
Antifreeze Products
One-Step Cement
- Anaerobic Pipe Joint COmpound
Bolt, Nut & Gasket Packs
Effectjve
Date
May 2, 2005
May 2, 2005
May 7, 2005
June 4, 2005
June 4,2005
Due to the current volatility in petroleum markets, additional price increases for
. petroleum-based products are anticipated in the near term. This also Includes products,
such as antifreeze and chemical solvents, which consume significant energy costs in
. their processing. At Viking.. our goal Is to keep you well Informed of ISSues impacffng
your business. Further information will be provided as Soon as it is available.
As a reminder, you can access up to date pricing infonnation anytime through Viking Supp/yNet's
new online sourcing program, VSN eSource. Please visit WWW.SUDDlvnet.com and click on the VSN
eSource tab to obtain your user name and paSSWord.
Viking will continue to work diligently with our suppliers to lower your totai installed cost. We
appreciate your business and trust that you will continue to find the combination of our quality
products and outstanding service an exceptional value for your business.
Sincerely,
Viking SupplyNet and Viking Fabrication Services
19J008
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VIKING SupplyNet ~
May 17, 2005
Important PricinQ Announcement
To Our Valued Customers:
Viking is committed to delivering you quality products that minimize your total installed costs. However,
as a result of recent, escalating costs from our suppliers, Viking SupplyNet and Viking Fabrication
Services are adjusting list prices on the following product lines:
Products
Averaae %
Increase
Effective
Date
-
Manufacturer
Loctite Thread Sealants 10% June 4, 2005
AGF Mfg 8000 Series Riser Manifolds 12~30% July 2, 2005
Potter All Products 7% July 2,2005
All Manufacturers Bott, Nut & Gasket Packs Vati...... ~Ul~ 2 2~\
J.e. Whitlam Cutting Oil & Pipe Joint Compound C10% J~'Y 2: 2~
IMPORTANT NOTICE: Viking SupplyNet's prices for Ames replacement pans only (not including
backflow units) were found to be in error. Internal corrections have been made resulting in increased
list prices on some items. Remember to check SupplyNet's new online purchasing program, VSN
eSource. for your current pricing on thousands of prOducts from hundreds of manufacturers. Please
visit WW'.!.suDDlvnet.com and click on the VSN eSource tab to obtain your user name and password.
Have you been introduced to Vikina Electronic Services..? If not, then you may be
missing out on a substantial profit Opportunity for your business. VES oNers the
complete package of hardware, software, and monitoring to enable fire sprinkler
contractors .to enter the lucrative alarm and detection market, without the significant
upfront investment Contact YES today at 1-800-274-9509 to schedule an orientation,
Viking will continue to work diligently with our suppliers to lower your total Installed cost. We appreciate
your business and trust that you will continue to find the combination of our quality products and
outstanding service an exceptional value for your business.
Sincerely I
Viking SupplyNet and Viking Fabrication Services
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--- .'.;",;.U.J,..jJ.'U\.J:..L...l~nLILJ. L
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-
tUllitY is more than 0 name
February 3, 2005
. TO: All QFS Customers
FR: Debbie Bien
RE: Price Increase Alert - Tyco Fire Products
PRlCE INCREASE ALERT
Please notify your sales staff accordingly_
If you have any questions, please call me at 407-585-3216
~~IY.
r;(f .J:-.
Debbie Bien
VP Purchasing & Materials Management
o Corporate Office
255 Primera Blvd. . SuIte 230
Lake Mary, A. 327<46
(407) 585-3222
Fax (585-3284
www.qua.ityfab.net
Cl Central Florida
380 South Ronald Reagan Blvd.
.I..ongwood, Fl32750
(BOO) 683--3100
Fax (407) 831-5498
WWW.qu.lityfab.net
o Soqth Florida
2100 N. W. 18th Avenue
Pompano Beach. FL 33069
(800) 950-1041
. Fax (954) 960--1013
WWW.qualityfab.net
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VIKING SupplyNet
August 5, 2005
Important Pricina Announcement
To Our Valued Customers:
Viking is committed to delivering you quality products that minimize your total installed costs. However,
as a result of recent, escalating costs from our suppliers, Viking SupplyNet and Viking Fabrication
Services are adjusting list prices on the following product lines:
Manufacture.!:
United Brass
Anvil
AnvilStar
Products
Bronze Valves
Cast Iron Fittings
Import Cast and Ductile Threaded Fittings
Effective
Date
Oct. 1, 2005
Oct. 1, 2005
Oct 1. 2005
As a reminder, you can access up to date pricing information anytime through Viking SupplyNet's new
online sourcing program, VSN eSource. Please visit www.suoolvnet.com and click on the VSN
eSource tab to obtaIn your user name ~nd password.
Have you been Introduced to Vikino Electronic Services? If not, then you may be
missing out OIJ a substantial profit oPportunity for your business. VES offers the
complete package of hardware, software_ and monitoring to enable fire sprinkler
contractors to enter the lucrative alarm and detection market, without the significant
upfront investment typically required. See the attached flyer for more details.
Viking will continue to work diligently With our sUpptiers to lower your total installed Cost. We appreciate
your business and trust that you will continue to find the combination of Our quality products and
outstanding service an exceptional value for your business.
Sincerely,
Viking SupplyNet and Viking Fabrication Services
....._...,......_~- ""V.L'''''~.I'\.l.I"",.1. .I.U.l'l
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~ J..M Man~g CoDJpany,:me.
~ 9 PBACH TREB HI:lL ROAD.UVINosToN, NEw JllllBBl' 07939 TEL, 973-535-1633
Octobc;r 6t 200S
Su.hject:
Market Conditions
Dear Valued DistdblnotS:
As YQnl!lready blow. Hnrri<:anils Riuriwt aQd RiI8 plat<<( tbe pve aIlll PE pipe iltduslty in a
"<lry ditliw1t position. The. impact to ihc ~ClIl and -portatioa ~ siwaled in
!he GulfCoa$c has direcdy ClUTJllJed our ab1I4y l(\ sllfficlem!y service OUC cllBlolnec base.
An resm-~ fBcIUUos have deoIared tome lQaJeure. wIIich has <:ansed severe
~ for <l1lC rnarlcet lIIlcl ~ strict ~<>n !ltc Pt<;sent bacl<1og of PVe pipe.
These COwlitiOl\S in tum have.required J-M to opcmtc IJfIlIet lite _ fOc\le Ihl!ieure conditions.
As a -lnpoinl. one of Ibe PVe rcsib ~ had orlgjnauy lIDI10UDccd a price Increase of
$.o6IIb lot- Ocmbet-. n.e -procfqcec has slnco resciDded dds increase lIlld~. . one
for $.15JJb. This additiDllal incease bas Ibn:ed us to .1IDWJce a price iru:reas QC2mf,. fcctjve
immediately, At the time quores - ~ lbe$c <:andiIloIIS did Il<ll exist. . we are
forced (0 stricdy enfon:e the foJlowiDg~
1. AU peodjni on:Ieos that have -been COOfU1J>ed 01' accepted by 1M will be re..priced lit
lite CUIl'Clllt price 1cvcI. Y <llIJ: I-M ales (lCOO(\ will be iu COIIIacl wilb yon. .
2. All eoarmaed ortIOm will be (ll."Olor.tod tQ Ibe sllip-bY-dluc.. Pending inventory availability,
your Older will be m-priced and will maintain your Priority.
3.. QuoIatio"s will <XlIItinue to be provided based on ...... new poliCy, wbicb requires a ll<JQ.
c.ancelablc form to be signed and .submitted with your new order.
During r:Iris dltticuJllime, we an: detcrrnined lbat \10'8 can 0Yere0me lbese obstlIdcs together. I-M
will COIItinue to SCrYe """1S.best as ...." can nnder !be cl.roumstances. Wc.... hopefut that Qur
valued ~ will remaln padenr wilb US llIIClll<ll t>VI:rboal< iavemary for price prorecr;.",
pwposes. .Iii CllBeS ~ Ibe projeot cae> he postponed to a _ dale. we CIICoI.Itage you to do SQ.
WO bopc !bat !he resin sapply si!wldon will resume. to ilS 1l<lrmiIr-: wit\!ia !be COIl1iag weeks.
As ~ we I\ppreciat., ~ <>lI~llIlpport and .remain~t that We can puse""",
IItwu8f1 rbese U!1PRCedOotcd -lhal conlinue 10 eha11enge ow: ~ as a whole.
Sincerely,
.....--__.w.1J '-'VJ.'h,JI~l\.L1\""J. J.Ul'1
~~~ ~~tlbNKbLSHULTZ
14]013
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~I~'r:v 'k~. j!f 'to t~!I~~\r:h);~'l; ~It:~t( ,.~>~,;,: .~r.:.1t..$ ::~~o)
",i:.~l' ...~Cl.itl/~.l',..O i 1'10;'2.'. '!"<' AO:li~""'l~ 1'\(, ~~~ ;."1.".t.;-'
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September 16.2005
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To: Our Customers
. , . .... .-....-. -_.._~ .... .._.~ ..----.. -. - ...
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Re: Plastics Rttings Update, PricJng
In rxior co~spondehce wIth you our customers, NI8CO hQs described ar.
environment of con1inuous cost escolation specifically manufacturing raw
materials, energy, transporkJtiop and freiQht.
. . \\'\'1. ;. I
TIo,r...",.. il..fl,'lti.','VII',.' ,. '"'IVJit:~~'"~'~,.""'tr'- t1...1+....JIf\CO i.....I'n.I.".. i+, l~oI'il' i,.", f.',,. 1'1\.' ['
pressa..ire fittings. effectl~ ~19.ber 3td, 2005. NIBCO will increase its &st prices
I"lf PV(" Votv>.I"!III"" .df) fiHino~' 1 ':virf~ r-ilTPnf Ii~ hy 9n) nnn it~ pv(' .
Schec:h~,lle eo fittirgs Isf pric 5 '.'. current 6sf by .96). The new ~st
rrir.~ ~~t, Pvr.-lmc; nn :Ii will h.=t n'Vnilnhl~ PlIp.r:tmnir:r'l11y nt
www.ribr:o.com on J-JtOnday. e ember 19. ~005.
ThClln~ f9r YOUI' u",dgrdClndl"'S. _oJOOl"CI~lol"I clI"lclllUppori cae Ic.G~tho,.......o .....cork
throUgh His difficuU sltuation_ Should you have any quesfions regording this
action plQol:G oontoct you local_NIBCO 5OIQl:rQpt"~":t;lnfotivQ. .
\,
S1ncarely,
~~
. \
, I
Vice President. Product Mari:.eti~
NIBCq INC.
I
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Memorandum
Headquarters
110 Corpor.,te Orive, Suite 10
P.O. Box 3180
Portsmouth. NH 0380::!-31 eo
Phone(603)422~
Fax ((03) "22-8033
www.anvillnrj.com
September 26, 2005
Valued Anvil Customers,
Due to continued rising costs in fuel and raw material the following will increase effective on all orders placed
after November 4th, 2005.
> All Anvil domestic and import welded pipe nipples will increase approxima~
These prices will be updated automatically in the Anvil mtemational, mc. billing system on the effective date
of November 7th, 2005. New list price sheets will be available on the Anvil International website,
www.anvilintLcom. in the next 10 business days. Please contact your Anvil sales representative with any
questions.
Thank you for your business.
Matthew Hurley
V.P. Sales & Marketing
BUILDING CONNECTIONS THAT LAST
ANVllBRAND5: ~ llE~ ew~ ~ 2J!r,3"I:ANVIL *am; (lID ~
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fri 87 Oct 2985 12:33:16 Int. Presence Tf400 Ref;8157987
Page: 11
Wheatland Tube Company
GERALD D. SLATTERY, JR.
NATIONAL SA.LES MANAGER
5timdard Pip., Sprlnk16r .. Fence OM.IOIlS
To:
From:
Date:
Subject:
Our Valued Sprinkler Customers
Gerald D. Slattery
October 7, 2005
Sprinkler Pipe Products Price Increase
Effective Monday October 17, 2~. and Tube Company will increase all
Sprinkler Pipe products an avera~
All orders placed and accepted by close of business Friday October 14~ 2005 will
be invoiced at current price levels.
This announcement is being driven primarily by uuJ)recedented increases in energy
and transportation costs as well as the resumption of raw steel cost increases.
All of us at Wheatland Tube Company thank you for your support and
understanding during these highly unusual times.
Sincerely,
fwdl~~l
Gerald D. Slattery
GDS/deh
....../ '-VI "VVV '-\Ji.J V'"IU iUn. ~ lJll'! I'! I UUIl" 1\1)1' ~Ul'l\li:>n
I@OUI/002
'-BCJ1;g- C01PO.l~1lZ0I1 {J/Ho.I7da',
5101 NW 1001h Avenue. Sunrise. Florida 33351
Telephone: 954-747-4456 · Fax: 954-747-0032. License # EF20000362
Fax
To: Jim leBlanc
Fftam: Steve Voeller
Fax: 772-340-7475
Pages : 2
Phone: 772-34C)..7474
Date: 11-1~5
Re:
Martin Counly School AA
cc:
See Below
o Urgent 0 For Review .D Please Comment x...... Reply
D Please Recycle
Cc: Johnathon Q'neal- M~rtin CoUnty School Distrid, Educational Technologies
Jim Copeland - Martin County School District, Construdion
Richard Creavalle - OCI Associates
Schenkel Shultz - Architecture
Pirtle Construction - General ContTador
~ Ratiand-Barg CorTxxation of _Is a subsidiary of RauIand-Borg Corporatjon
.L.LIJ.U,,"UVU
J.ULl V.'!U J'llA 1 i:liJ'I I'll UUll' J\nr ~UmH~n
I4J 002/002
5101 NW 108th Avenue.- Sunrise, Florida 33351
Telephone: 954-747-4456. Fax: 954-747-0032 . License # EF20000362
November 14, 2005
Mr. Jim LeBlanc
Gerelco Electrical Contractors, Inc.
521 NW Enterprise Dr.
Port St. Lucie. FI 34986
Dear Mr. LeBlanc:
Subject: Martin County Middle School M
Regarding the fax received by our office on 11-14-05 concerning the intercommunications
. system proposed for the above-mentioned project, the reason for the rejection is noted as
"Provide Specified". Please refer to paragraph 2.1-A of section 16723-2 of the specification
provided to us by Gerelco Electrical on April 25, 2005 for this project.
It states:
Use of manufacturer's name and model or catalog number is for purpose of establishing
standard 0; quality, general configuration and operating characteristics desired only. This
specification Is Intended to be a minimvm standard for function, operation and
performance. Basis of design shall be Bogen Mulflcom 2000.
Therefore, . a Bogen system is not specified as a required system, only a basis for the
proposed system.
Please resubmit the Proposed system based on this information.
If you have any. questions, please contact me.
Thank you,
Steve Voeller
Branch manager
Cc: Johnathon O'neal - Martin County School District, Educational Technologies
Jim Copeland - Martin County School District, Construction
Richard Creavalle - Del Associates .
Schenkel Shultz - Architecture
Pirtle Construction - General Contractor
~ lIDul<md-Borg Corporation of Florida Is a ....b>idiary of /(auJ<,nd-Borg wrporation
(j)
SCHENKELSHULTZ
000 ARC HIT E C T U ReO 0 0
November 11, 2005
Mr. Lindsey Nelson
Sessoms Construction Company, Inc.
7485 Davie Road Extension
Hollywood, Florida 33024
RE: City of Boynton Beach City Library
Library Expansion / Remodel
RCO for Delays Letter #379 (09-22-05)
Dear Lindsey:
We are in receipt of your letter dated September 22, 2005, for delays due to issuance of permit after the
May 3, 2005 date included in Change Order No One for FPL and Bell South delays.
In review of your request, we are recommending the following to the owner as an inclusion in Change
Order No Four:
1. We agree with delay days from May 3 to June 15,2005 to obtain the permit
2. We agree in FPL BelIsouth delay from June 16 to August 31 at 39% efficiency
43 days
47 days
Total Days
90 days
The daily rate agreed upon in change order number one including profit was $1,111.00 per day.
Therefore the delay claim is for 90 days @ $1,111.00 day = $99,990,00.
Your letter includes a 15% overhead line item, which was included in the original change order and
therefore cannot be allowed again.
We are proceeding with the $99,990.00 addition in order to expedite the change order.
If you have any questions, please do not hesitate to call.
Sincerely,
EKELSHUL TZ
J. Ferreri, AlA
n Ipal
Enclosure: 09-22-05 letter
Cc: Wilfred Hawkins
Virginia Farace
John Carr
0320802/ contractor outgoing
SCHENKELSHULTZ - West Palm Beach . 1300 North Congress Avenue. West Palm Beach, Florida 33409
Phone 561-697-3451 . Fax 561-697-5210 . www.schenkelshultz com. Architectural License AA-COOO937
\\~~ ..................1.\...nh...nro'......to:\O'\?MOO\0320802 Bovnton Beach Ijbrary\DP\Letters\0320802 Sessoms letter IIIIOS additional general conditioos.doc
"'-',&.:uJtJV.llltJ vV.l'l~~.KU"""~ lUl'!
~~~ ~CHENKELSHULTZ
14J 001
~ Sessoms
~,,~g~~x~~.CT~~N
Ds~C::/2-1 ~-\-v~.- I ~
LETTER OF TRANSMITTAL
:: :. :~
7485 Davie Road Extension · Hollywood FL 33024
Broward (954) 431~7900 . Fax (954) 436~6789
CG CBO 1134
To:
SCHENKELSHUL TZ ARCHITECTURE
1300 North Congress Avenue
West Palm Beach, FL 33409
Date:
Job No.:
Re:
09/2.2/05
379-
Boynton Beach City Library
208 South Seacrest Boulevard
Boynton Beach. FL 33435
Bid Number: #017-261 0-o4/CJD
Attn.:
Sam Ferreri
GENTLEMEN:
We are sending l!l Attached 0 Under separate copy via
Cl Copy of letter from
fax
the following items:
. . . . . . . . . . . . .. . . .. . . .. . . . . w . .. .. . . . . . .. ..
Dated
. .. . .. .. .. . - .. . . .. . . .. . ~ . .. .. . .. ..
COPIES
NUMBER
DESCRIPTION
1
Revised delay letter
Being sent to you only for your review and com
REeF]
SE.P ?, 3 7f\1V1
THESe ARE TRANSMITTED AS CHECKED BELOW:
0 For Approval 0 Checked
0 For Final Approval 0 Checked as Noted
0 For Your Use 0 Disapproved
D For Your Information 0 As Requested
l!I For Your Attention
cc:
o Submit_Copies for Distribution
o Return_Corrected Copies
o Revise & ResUbmit_Copies for Approval by AlE
o
Lee Sessoms, Vice President
G:\379 - Boyr1lOn Beach LibrsrylArchilacl109-22-05 delay IIr for COmment
mb
OIl/;':~/U.5 TI1LI .LO;';4 ""A.A.1I5443tHHIlIl
SESSOMS CONSTRUCTION
-H-+ SCHENKELSIIULTZ
~003
. SCHENKELSHUL TZ ARCHITECTURE
September 22.. 2005
Page Two
Total Delay (OSi03/05 through 08/29/05)..
Permi~. Delay (05i03/05 .through 06/15/05)
Balance of Delay (06/16/05 through 08/31/05)
Less 39% efficiency faotor .
120 days
43 days
77 days
. 30 davs
Total Delay
. .90 days
.. $ 99,990.00'
$ 14.998.50
$115.988.50
. .
90 days times $1,111.00 per day
+15% Overhead
Total
. .
I look forward to meeting. with you and resolving this issue so We may move forward With this
project: .lfyou have any questions. please do not hesitate to oail me. .
V~ry truly ypurs,
SESSOMS CONSTRUCTION CO..' INC;
Lee. Sessoms
Vice President
cc: Virginia K.F~race,.City.of BoYnton Beach .
Samuel J. Ferreri, S~henkelShultz Architecture
. LSlmb
U~/ ......( U:) .lULI.1V '."'i r^A 1I:)44JUU"t111
SESSOMS CONSTRUCTION
-++-, SCIIENKELSIIULTZ
@002
~ SflSSOms
~~ CONSTRUCTION
COMPANY, INC. .
: :
September 22,2005
~
Via fax/mail
AI Phillips
SCHENKElSHUL TZ ARCHITECTURE
1300 North Congress Ave.nue
West Palm Beach, FL 33409
Re; #379 - BOYNTON BEACH CITY LIBRARY
Bid Number: #017-2610-D4/CJD
DearAJ. .
. As you are a~re, we heJVe encounter.ed several substantial delays iil getting this .project
. off the grouncf since the issuance of Our Notice to Procee~. . .
. . .
1. The FPL poles bisecting the building footprint
2. The BellSouth bank buried ~djacent to the existing building
3. Delay in delivery of the Building Permit
We were given. a Notice To ~roceed (NTP) on MaY.3, 2005 piior to receMng a permit or
approved draWings from the building department At that time, our firm was expected to
begin It's contractual obligations unoor the time constraints set forth in the documents. In
addition,thiS move was intended to stop Our delay clock regarding our claim. This move
obviously did not do anything material ~o move' the project aiang; as .We still had these
items pending; not the least of which was the .fact that we were unable to obtain a Building
Permit, which was finally ready on June 15,'2005.
Once we were given '.an approval on the FPL and BellSouth work and. said work was
appmved by fhe Gommission, w~. were stiR 'hlndered by the overhead FPL lines: We
proceeded with work in a crippled manner, 'as we were not 'afforded Clear access to the
complete site. In order to mitigate the delay to both us and the City, we procee:ded.
We anticipate that our firm will be compensated by the ti~e lost on the project to date, as
well as given a corresponding time extension. Attached IS a.schedule showing the delays
that we have encountered.
As I have 'stated earlier, although we were delayed and the .site' was hindering our free
progress. we proceeded In the' interest of both. ourselves and the City. Prior to obtaining
our permit, we were shut dOwn on the site 100% for 43 days. Once we obtained our
permit, we approximate that our efficiency in produCtion was 39% of what it would be if we
were able to start with a clean slate. Therefore, we are deducting 39% of. the actual delay
time after the permit was ready.to account for the work that has been completed to date.
7485 Davie Road Extension · Hollywood, FL 33024
Broward (954) 431-7900 ri Fax (954) 436-6789 . CGCBOl134
- . :
G:\J79. Boynton Beach Ubraiy\Architect\Q8..31-05 N Phillips revised
II __
L:Iih.L~).~_"~~
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II
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Sessoms
CONSTRUCTION
COMPANY, INC.
.~..._.
(j)
---- . --'"-~
7485 Davie Road Extension. Hollywood F'L 33024
Broward (954) 43 t -7900 · Fax (954) 436-6789
REQUEST FOR CHANGE ORDER CC CBOll34
MEMORANDUM
DATE:
TO:
November 1, 2005
John Carr,' SCHENKELSHUL TZ ARCHITECTURE
FROM:
Undsey C. Nelson. Project Manager
RE:
#379 - BOYNTON BEACH CITY LIBRARY ,
Bid #017-2610-04lCJD ' .
ReO # 03
Description of Proposed Change:
Building Department revisions
f1:Yi7'. r':;:iT-.;;:-:;., y.,-;-" r. -51
1.'-"".'" ,-<If, ,.' ,.:., , , .)
", -./ '- ". -., "c.:...:" ...-:
NO VOl 2005 I
Rry;~ I
-.-- ':::J
Reason for Change;
Added cost for changes that were incurred by changes to plans by Building Department
Additional Cost:
SCCI Overhead and Profit (~ ';"'0
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
$ 8.033
$ 1.205
$ 9,238
$ ......
. ~-
$ ~
$ "84'
$ ~
"02;.
BQ'r
f:)
8"'(
B4
tS'I"f
PROPOSED CHANGE IN CONTRACT TIME; Fourteen (14) days
Cc: Virginia Farace, Library Director
Attachment: Supplier/Subcontractor Proposal
lCNImb
G:\37Sl - Boynton Beach Ublary\Change Orders\03
, " ....,............L.:I.L'I.I.\...I...:i.........,:,OLILJ..L4
19JUU~
[99~L ON rH/Y~] tr:tT a3M sO/s%r
498 N.E. 10th Street
Boca Raton, FL 33432
Office (954) 596~9935
Fax (954) 426-5634
UNDERGROUND INC.
October 5, 2005
Lindsey Nelson
Sessoma Construction Cornpany~ b:1c.
7485 Davie Road Extension
Hollywoo~ Florida 33024
RE: Boynton Beach City Libraty
Change Order Rt:qucst
Dear Lindsey.
This letter shall SerVe os a change order ftlt{Qest. ~ the plan revisions. drawn by A Vcon-
.me., dated July 14~ 2005. Sbeet:s C4OO, C500~ C600. C800 and CaOl. at the &hove
referenced project.
DRAINAGK SYSTEM.. PLAN REVISIO~
Change Rain Water Leader on East Side from 9O'ot6" Pipe to 90tof~' Pipe _ $190.00
Modify Existing Catch Basin - $300.00
TOTAL ADDrrrONAL COST.......... ........h.............._....... .........$490.80
SANn'ARY SEWER SYSTEM - PLAN REVISrO~
176' 6'" P.V.C. Pipe
3 6"x6" P.V.C. Tees
I 6" P.V.C_ Clean Out
2 6" P.V.c. Caps
3 6" P. V.C. 4SD Bends
%"'R.odc:
Remove Existing Lateral
Mac.binc:T1Il1o
Labor
1r()1r~,~])I1r.I()~~ ~~T___......__.._..._......_...~......_....___..._..~~.~
:WATER MA.JN SYSTEM - PLAN REvtSIONi
1 6" Gate Valvc
1 6.... MJ 909 Bend
4 6d Mcgalug Accessory Kits
25' 4" D.I.P. Pipe
:2 4" Mc:galug Accessory Kits
1 2" Water Service to Meter Box'
1 Va.Jve Box
C:d Wdet::Z0 sooc: 50 ':t.oo
ContinUed on Page 2
~t>-P'SEi .ON Xt:I.:;l
':IN J · atnJ~ l:F-aolo : l-IOCl~
. .. ...,.......................,.......................,....&'-'..........~
(QOZl ON YH/XLl t~:tT aRM SO/SO/Ol
Page 2
Boynton Beach Cjty Libxary
WATER MAIN SYSTEM. PLAN REVISIONS CON'T.
Machine Time
Labor
TOTAL ADDITIONAL COST. .... ."000000.. ................. ........... ....._54,019.00
MATERIAL CO~T ~CALA TION DIFFERENCES
480' 1 S.' ltD.P.E. Pipe @ $2.82 ft = $1.353.00
10 15" H.D_P_E. Couplen @ $:2.20 ea- $22.00
900 ~" Rock @ S2.SS ton - 52,295_00
460' 6" D.l.P. Pipe @ S1.08 it = $496.00
1 4" D.D_C. V. @ $&6.00 ea. =:: $86.00
TOTAL ADDITIONAL COST. ............ ... .......... ....... ....... ....... ..-S4~S2.00
Please forward. a chance order in the amount ofS12,285.00 for this ~tiona1 cost and do
not hesi'late to contat1t me with any questions.
Sincerely,
r"",,- ~~, _____.
~:a~und,Inc.
~d WdEa:Z0 S012Jc: sa .1-=>0
~9S-rep'-"S6 '(I-..j XI:J.;l
':Nt .~ l:n;K.lO WmI.=
'--_.:-----.....~-- --
Transmittal
---~.----=..:..:.-_. -? :'t;;s:,ioi{s-i}orn~LiB~~ ~oov;;;
Page 1 of 1
SCHEN~.$-rOLtf~'
o Q.;J ~~'e')"'i'ij;"E.~;r LJ Ft'E' D,'r3..E;J
. ". ...
Boynton Beach Librazy - 0320802
Boynton Beach CIty't,ibrmy
208 S. Seacrest Blvd..
Boynton Beach. FL 33435
.
Transmittal Cover Sheet
Phone: (561) 142-6.380
Fax: (561) 742-63&1
Dat: : 712712005
Nurnbet- : 18
TralJStnitt~J Lee Sessoms
10:
Sessoms ConsIrQc:tiou Co.
7485 Davie Rd. ExtmusiClb
Hollywood, PL 33024
l'hone :(954) 431-1900 eM.
Fax:(954) 436-6119 cct.
....
....
Tr8lUlftitted
ftvlrlJ
At l1u1Ups
Scl1.anblShultz
. T
West Palm Beach, FL 33409
l'bCRU:l :(561) 697-34S11lXt.
Fmt :(561) 1597-S210 IlXl.
P.cJa.ge Tl"llnBMltted For
lUI'Vjew ~ Cuinme$ .
.....
J)elivere4Vi1a
Fax
Tracll:ing N"~bcr
-
Item ~
Qty
ItclD RafereaIce
l'ropoul
R,.,questlR.cqUeat - 3 -
Chango Order-
Dcsaiptftllb Notes
Bufldmg Oep.nmeot Rev. io~~~lI - Buildiu&:; Dept.
1
Ce: CoJDpaDy N... C01ltwlI::t N"alDc
Boynton Beach City Vu-giaia PII.RCC
Library
ScheDb.lShultz Admitt
Copie&
1
1
Hotes
~.rJcs
03201102 1SleIPk 'NO. 3
~
~
'7-"Z7.Q"
Signed Detc
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07/27/00 WED 07:04 [TX/RI No 5682]
Proposal Request
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Proposal Request
Boynton Beach Librazy - 0320802
Boynton Beach City Libraty
.208 S. Seacrest BI"d. PhCllJe : (561) 742,,(;310
BD)'DfaJl Bclldl, FL 33435 Pax: (56'1) 742-6381
~
To : Lee SD&$OIDI
SessOJns ~cm Co.
7485 Davie R.d. lhttoDBiOll
Ho~od, FL 33024
DIlte: 712712005
Number: 3
k.CONumber:
PI~ submit IU1 iteraizcd quotation COT ehaeca in the ConIrac.t Smn lUJdIor Tw.es hloidCltltal fa proPOSed moditbtions ro
tho Coatract DoCUllJents descnDcd herein,.
ll'rora ; Al Phfllips
9c:;bealceJShuttz
1300 N. CorJ~, Ave
WGlIIt PIl1m Boar.h. Fl. 33409
r
.L..
1108 IS NOT A CHANGE 01U>~ ~OB. IS IT A DIREcnON To PROCE1ID w:rr.a nm WORl; DBSClUBED
HERliIN.
.Desa1pfiQD
Building Dep~CIlt R.ev.
Notes
Provide cost to iUnUsll and. JDaQJl the aUadlod. chaages to the project P't the building deparanr<< CCltDmctats. (lee RttJo('bcd
sheet daltsd 7 tl71OS)
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- ~..."''''':'...''' >>U;t;,N .I.,,~.1l 14I0DJ/008
DATE; 07(1,7105
PRoJECT: BOYU(aD. Be.Cb Library
P...telof4
1'bsc Bl'C the cbangc.s.to the rha~5 in response to die BlrlldiJag D~t Comm..n%S. :Pleas., juue the
fallowiq dellcription of ~es and tM revisec:l dra.~ngs in Ilddndum.
~
CHANGES TO spECIP1c6.nO~
NONE
CHANGEs TO DRA. WINGS
A.. Item. 1: New cmt ~~ Neop let of dm~s.
B. Item 2: Add.itkma1 S~ and Signa. added. tel plms
C. Item. 3: Revised ruating of matu watettiDe at entry ID libmy
LANDSCAPIN'G
CHANGBS TO SlJBCTFrCA"MONS
NONE
CHANO~ TO DRA.W'TN~
Item 1: Dl&~ LIOl
A. AddecI4 'DeW U'8eII- (2) UIl Se&ctcSt Bou1o\rard m1d (2) an Ocec. AVe.
AROu~
n:r .\NG'R.<l TO SPBCIFICA110NS
NONE
CHANGES TO DIU WIl:fGS
Itl5D11; Drawing AOO2 .
A. Added Cby StaJ.adard Dumpft..r nc..il
MltcII9<<CAL
CHAl'{Q-BS TO SPBClFrCATIONS
)IlONE
CHAN~S TO DiAWllKiS
Itom 1: Drawm,)4201
A. Chaace location of outside air fDtab 10llVer to IlIlI1D:'C lO' sopmuIon from any "1SIlt. See DratWlJ
1\42.01 ~ 1 daacll 1105104.
.B. Cbanp auJ:si4D air a1ld retQm IJr dact1ubtk. it1Mee'l,aialllooJn to tDa1l:h reloc:Dd o~.u
lau'<fl:lf IocatKa BClCl DrawJn& :M20J Revisi~ 1 da18d 11105/04.
Item 2; Dra.'lIfiagloU02
O~]10000\0~Q2 ~ ~ h~f1diq ~aacnrlDlt 1 l-B0(J4\8aa"LSIinc d~IlbIma"" D"12105
O32OI02clodll~uiS
07/27/05 WED 07:04 [TX/RX NO 5882J
------:-------------- --
- - - ..- - -,_. ......... .... ""... ~
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..................... ...."............L:I.l'...\..L:ILoJ.U.UL...o~ LJ "l!:J VV I
~ ....c....,,""...'" .t>t)~N LiB 1!!1004/00tl
DATE!
rROJEC1":
P~lof4
A. Add. dae COIDIDISD1 ~OT tJSaD saB ORA 'WING M202A" across the dJawing te reflect th2ll the
0Wbe1' has accc:ptlld the .1tct.Datr: dacte6teblr!l shDwn On dtaWinJ M2D2A. See DnwiDg M2~
~ 1 dated 11/05/04.
071'l71OS
Boyntol1 Bc.ch Library
ltarn~: DraWing M203
A. ~1ocate tolief'fim RF.4 ihun the ~}llImeal 100111 to dm nuUn stack aTeII. and rout., the mlicf
discbarse to. rootYw1thood. 'I'his wiU CfIlUCCtbatlbe TCIUefis aJDhlituutn of 10' fi'om 1he outsidl:l
air iutab. See Dra~ M2D3 R.evUion 1 daUx! 11105104.
11=1 S: Drawing M:401
A. h'fised. CI:I1vgc 1DlI~1 mom plans.lo rct1act tbeI tdacation oftbe outside a:it louver in the 1-
floor- ~~"al roam IIIld.lhc nlocatian oftBlicf &n Rli'-4 fmm,1he ~ &or ~"".wal room.
See Drawi:as M401 hvidon 1 dated. 111O~104.
Itcm6: Dn.'wmgMS01'
A. ~d %Ooftop m.DUntCd ~S unit deCail to provide a !ain1m.tlm of IS" cJ~ Under the
1IQjt. See Pmwin, MsOl 'Rcviskin 1 daiad 11105104.
l..LtJMB~
gu.NC3~S TQ SPBCIPJC'.A.nO'NS
NONE
CI\ ...NOES TO DRA WINGli
NONE
G:W2OOOlN)32OIttZ ~ BOIIlt1 ~ildiIc d~t 1lOIZIIIICf\~ 'l-&.04\BuiWtlna: ~ ~ 07270,5
03201Q2.doo!114~ariasf.S
07/27/05 WED 07:04 [TI/RX NO'S682]
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. ~~~~u.~ ~OYN LIB
IglOOS/OO;
DATE;
1'1lOJECT:
Page 3 of 4
07/27/05
Boynton Beac:h Libr-ary
FIRE rR.o1;:JCTIOl!
caANGEli ~ SPBQfICAllONS
NONS
CHANO~ TO 'DRAWINGS
ltcm 1: I>m~RI01 . .
.A.. .Addt:d. spri:Dk1crL-ds to staitweU 1aadi:ap lIJJd mlevatox'pi!. Se. Dn.~ FPI01lUwiGian 2 dlted
11/05/04.
ltan2: DtawiDiFPI0%
A. Added apdD)c:tcr he3ds 1D stainarcl1 and devator. See Jm.~ FPI03 R.cvWon 2 dated 11105/04.
1r."r .1i".cTRICAL
~OES 1'0 sPECIFI(;AnONs
NONE
~GBS TO DRAWlN~
ltcln 1: 1>Iawlng mOl
A. Cbabg.:: 1i&ht drqrlt H-'9 fn MccbanicaJ. Roam 111 to Mad '"H~14." See ~ E201 ~cm. 1
~ 111OSI04.
A. ~ 2 ftCGptacle cin:ai1J ill B.LwaIw I'tt n:ccptadcs ftum li-J' to nsad "&67." See Drawing
B201l.lcTiaioD 1 dated ll/OSlO4.
A. Ac1d"\VP'" 5Uffix to 1bc ~b m the elevator pit. See Dra.~ Ezol ~ion 1 dated 11105104.
Itrm12~ Dn'WiaclUOl
A. ChImp the !C\QIIpt8CJe cirQUt ill )iI~lftJieal Room 111 'tb 'read "H-S4." See Dn..wing IDOl
R.cvincm 3 dQed 11105104.
ItCJJ1 3; Dnt.~ B30;J
It- M.ove aP--41lCa1' CU-S as shown DJl ~ Pra~. Bee IJn.-mg ~03 ~ 3 datBd
11105/04.
heln4: Otang B401
A.. Add c::dstitIc utl'lUy ttaDsfhnnet load aako1atiap. SR Pl8.~ PAOl ~ I dmcd 11/05/04.
^- Add ~ Bervicc DiII~Swltah.. t;g ~ to Ibn~ ! ~ With the r.ting af
'"800/700". See Druti:oe E401 ~QIll ducd l1JOS/04.
A. Add aistbas SDlVice I>isccmucct Switd1! to CO..! fbsdcr mil.label '&4001400." Add '-kr to CU-
t and AHU-I to had. ~ lets 4N3oo ktmi1, U~ 2 ~ BIICh sat in 3"10" Sea IlmwmaI FAOt R.cvidon
1 dateid 11105104.
A. Addcxi5tiq Service DjlllCt>DDe<'tS~4ta AHU.IlIDd label ".oo/40D." Sea D~B401
~ 1 de.~ 11105/04.
0:'103ZfXlOQ\/)3101m BornlGal Pc:ack ~lJIldina ~ -.-t l14-04\Bu~ dqJlU1. dJ.ngm omo~
032OS01.dDC3114~\a005~
07/27/05 WED 07:04 [TI/RI No 5682]
-~--_.--::-- ---------
- ~---...........................,........................... "t.:.I ,,-.;..
-------~. -................ -...- tI.....vv/u.....~
'DATE:
PROJECT;
:Page" 0[4
A. Add. aistiQg Sarvice Div~ Switchl to ~]bQard A m61Bbel "lOO/IOD." Sea Drawing
B4DllbMlliQD 1 dated ll1Q5104.
A.. Novo SDTge SUJ'PlC6lar, COJ:Idw;1an; Uld ~ IhDwu on e1Cistmg ~ building t to
panelboard M3 cUcouit SO,S2,54.Md 6Oarap, 3 pole bteakcr- an p;melboatd Ml. See Dr~
B401 Rovisia!11 dat~ l1JOSJ04.
A. ~ 1bc number "]" #500 kcmil to tE8d "4" 41500 kemU feeding PBIlC!board M3. See Dnlwi.nJ
E401 ktMriD.D. 1 dated 11/05/04.
071Z7/OS
)l:oyntan Beach Ubrary
Item.s; Dra....ma Ji602
A. .Add 1'ISTIlBl'k to pmclbOllJ'd H. ... provide shUl1l: trip brcaktc" as .lQdicatcd on Dra'\ing BSOl Dcs1aU.
Add IUl astsri.k ~ to pabdboard :a circuit R-69. 71, 73. See Ilta'Wing B602 Revision 3 dJJ.ted
11JOS103.
A. Add 1be ro~ 1>> panelb08l'4 H circuit 84, "O.2t:tIB, #12 phase, 11112 n~ #12 gr1l'IUlI1, :y....
CClDduiL · See Ora~g 13602 lUMsi01l 3 dated 1l1O~103.
Ci:'4l32~ ~ a.a ~Ina cMpal1nlr:inL comment I1-1-G4\&uildq dcIpm1 chanp. O7Z1oS
Dn0802.doc:Jll&~\a05Pbst5
07/27/05 WED 07:04 [Tr/RX NO 5682]
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM'u
VI.-CONSENT AGENDA
ITEM H.
l'4U V J. ';t LUUJ
CITY A TTORNE'Y
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
~ December 6, 2005
D December 20, 2005
D January 3, 2006
D January 17, 2006
November 14,2005 (Noon.)
D February 7, 2006
D February 21, 2006
D March 7, 2006
D March 21, 2006
January 17,2006 (Noon)
December 5, 2005 (Noon)
February 6, 2006 (Noon)
December 19,2005 (Noon)
February 21,2006 (Noon)
January 3, 2006 (Noon)
March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
D Administrative
~ Consent Agenda
D Public Hearing
D Bids
D Announcement
D City Manager's Report
D Development Plans
D New Business
D Legal
D Unfinished Business
D Presentation
'} ~-1
''':'~
::::"..
RECOMMENDATION: -
~;-
Approval for the purchase from American Aluminum Accessories, Inc for a transport cage at a cost of $7,017.00.7:-'10
-M
CJ :'?, )>
EXPLANATION:'n
This transport cage will be placed in our Ford E350 extended cargo van which will provide a safe and secure compartment for
transporting prisoners. Male and female prisoners can be separated and handicapped prisoners can be accommodated. With
this purchase we will be able to transport our prisoners to Palm Beach County Sheriffs booking facility directly. Current
practice is to bring prisoners to the station where they are photographed and fingerprinted. The arresting officer then notifies
the Sheriffs Office Transportation Unit that a prisoner is awaiting transport. The wait is sometimes in excess of four hours
thus requiring one of our officers to remain in the station detention facility as a guard. An analysis of our prisoner handling
procedures reveals that there is no need for us to photograph and fingerprint any prisoner since PBSO performs this function
regardless of whether the prisoner was processed by the municipal agency. PBSO data bases are available to us and soon will
be available to individual officers via the in-car computers. This purchase will result in man-hour savings and simplify the
booking process.
PROGRAM IMP ACT: Man-hour savings and increased efficiency in operations.
FISCAL IMPACT:
Federal Treasury Forfeiture Fund
691-5000-590-04-23 $7,017.00
AL TERNA TIVES:
ntinue with the present procedure.
~agc'" S;gna.",
Police
Department Name
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
City Attorney I Finance I Human Resources
Nov. g. 2005 10:50AM
~o.C99~
Sales Order 40363
C) 1/1
Customer No. 8284
American Aluminum Accessories. Inc.
3291 U.S 19 South
Perry, FL 32347
Telephone 850/584-3969
Bill To
City of Boynton Beach, FL
100 E Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33425
Ship To:
City of Boynton Beach, FL
100 E Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33425
m* THIS IS A BID/ESTIMATE ****
MT-X2C/LR
Transport van, factory rear AC
/"
~Ab~
N
7017.00
7017.00
FSA# 24
NonTaxable Subtotal
Taxable Subtotal
Tax
Total Order
7017.00
0.00
0.00
Customer Original
Page 1
Munro, Michael
From:
Sent:
To:
Subject:
Calhoun, Timothy
Tuesday, October 11, 2005 12:01 PM
Munro, Michael
RE: Police Transport Van
Mike,
Pricing Noted below:
Base $12,705
5.4 L Engine
Power Widows & Locks
Rear Ac
E350 9200 GVWR Extended
Lig hts/Siren/Controller
Upgrade Controller
Corner Strobe Kit 90W
Total Cost
$975
$655
$3,910
$2,412
$375
$399
$22,256
$825
Mike, this does not include the Inmate Cage.
Tim
From:
Sent:
To:
SUbject:
Munro, Michael
Tuesday, October 11, 2005 11:06 AM
Calhoun, Timothy; Munro, Michael
Police Transport Van
Ford E 350 Extended Cargo Van with swing side doors and rear doors, windows in side door and rear door, factory rear
air,
electric windows driver & passenger, bucket seats and standard police light package, light bar. wig wag, siren act.
American Aluminum has the cage:
Fla. Sheriff Contract
MT-X2C/LR specification #24 $7,017.00 installed.
1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM I.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
I2J December 6, 2005 November 14,2005 (Noon.) D F ebrual)' 7, 2006 Janual)' 17,2006 (Noon)
D December 20, 2005 December 5, 2005 (Noon) D F ebrual)' 21, 2006 Februal)' 6, 2006 (Noon)
D Janual)' 3, 2006 December 19,2005 (Noon) D March 7, 2006 Februal)' 21,2006 (Noon)
D Janual)' 17,2006 Janual)' 3, 2006 (Noon) D March 21, 2006 March 6, 2006 (Noon)
D Administrative D Development Plans
NATURE OF [8J Consent Agenda D New Business
AGENDA ITEM D Public Hearing D Legal
D Bids D Unfinished Business
D Announcement D Presentation .,.:
D City Manager's Report N
~O
~,........ , -.
"'"") -'c""
RECOMMENDATION: Authorize the use of $2,000 of Commissioner Mack McCray's Community Investme~~)Furr$d9
the Boynton Beach Faith Based CDC. 0 ~ C"1
.c_ J.->
..-.... j lIe')
EXPLANATION: Commission approval is requested for allocation of $2,000 to the Boynton Beach Faith Based CDC to :::::
assist in funding the CDC's Peacemakers Youth Program, which works in partnership with Galaxy and Poinciana Elementary
Schools.
PROGRAM IMPACT: Allocation of funds will assist the above program.
FISCAL IMP ACT: Funds are budgeted for these types of activities. Each Commissioner has $10,000 in Community
Investment Funds to allocate subject to Commission approval.
AL TERNA TIVES: Decline to authorize the requested use.
Department Head's Signature
City Attorney I Finance I Human Resources
Department Name
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM. DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: November 29,2005
Requested by Mayor/Commissioner: Commissioner Mack McCray
Amount Requested: $2,000.00
Recipient/Payee: Boynton Beach Faith Based Community Development Corporation
Description of project, program, or activity to be funded: CDC's Peacemakers Youth
Program which works in partnership with Galaxy and Poinciana Elementary School.
Dated: # By:
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $10,000. Nothing has been used to date by the requesting Member, leaving a
balance of available funds of $10,000. This request would bring the available amount
down to $8,000.
Accordingly:
)i( There are funds available as requested
o There are insufficient funds available
Dated:
J/ /J.4Io~
I I
By:
Finance Director
Part 111- Eligibility Evaluation (to be completed by City Manager)
Dated:
g/" The proposed expenditure of funds will not result in improvement to private
property;
(!(' The recipient/payee is a resident of the City of Boynton Beach or is a legal
entity with offices in the City of Boynton Beach;
~The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
id" Proper safeguards are being implemented to assure that the public funds being
appropriated will be used for the stated purpose.
ll/If funds are to be used as a SChO~indiVidUJJl receiving the funds
must reside inside the City Limits.
ct , ~q fo \" By:
City Manager
S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM 05-06.doc
.
~
BOYNTON BEACH FAITH BASED COMMUNITY DEVELOPMENT CORPORATION
POST OFFICE BOX 337 . BOYNTON BEACH, FL 33425-0337 . PALM BEACH COUNTY
PHONE (561) 752-0303 . FAX (561) 752-0302
October 21, 2005
Commissioner M. McCray
City of Boynton Beach
PO Box 310
Boynton Beach, FL 33425-0310
Dear Commissioner McCray:
I'm writing to ask for your support of the CDC's Peacemakers Youth Program which works in
partnership with Galaxy and Poinciana Elementary Schools. The Program serves 3rd to 5th
graders referred to us by their schools because of behavior and academic problems. The
program offers mentoring before school (2 days per week in each school) and after school
recreation and tutoring (2 days per week in each school and jointly on Fridays). The
Peacemakers Program requires about $30,000 for the academic year. Thus far we have
about $8,000 for it. Could you please grant us $1,500 - $2,000 for the Program from your
discretionary 2005/06 allocation?
Thank you for your consideration.
Requested City Commission
Meeting Dates
IZI December 6, 2005
o December 20, 2005
o January 3, 2006
o January 17,2006
NATURE OF
AGENDA ITEM
VIII.-PUBLIC HEARING
ITEM A.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Date Final Form Must be Turned Requested City Commission
in to City Clerk's Office Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
November 14, 2005 (Noon.) 0 February 7, 2006
December 5,2005 (Noon) 0 February 21,2006
December 19,2005 (Noon) 0 March 7, 2006
January 3, 2006 (Noon) 0 March 21, 2006
January 17, 2006 (Noon)
February 6,2006 (Noon)
February 21, 2006 (Noon)
March 6, 2006 (Noon)
o Administrative
o Consent Agenda
IZI Public Hearing
o Bids
o Announcement
o City Manager's Report
}
---
""~
0 Development Plans ,
~ , ,
~.'."._- (~. ~.'
0 C)
New Business o.;C::
IZI Legal 1.~ (~..)
0 Unfinished Business
0 Presentation -'.-
1'.) q --
-.., to
(--:J "--(1"]
(J ::t>
......',.... ,'10
:r:
RECOMMENDATION: Please place this request on the December 6, 2005 City Commission Agenda under
Public Hearing and Legal, Ordinance - First Reading. The Community Redevelopment Agency Board, reviewed the subject
request on November 8, 2005, and recommended that it be approved. The subject request was tabled at the City Commission
meeting on November 1,2005 to return to the CRA meeting on November 8th. For further details pertaining to the request,
see attached Department Memorandum No. PZ 05-185.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
Spotts Abandonment (ABAN 05-007)
805 North Federal Highway
Daniel Spotts
Miami Aqua-culture, Inc.
805 North Federal Highway
Request for abandonment of a portion of a 20-foot right-of-way west of North Federal
Highway abutting the Federal East Coast Railway.
N/A
N/A
N/A
i~h
City anager's SIgnature
J I #
~ &! 7 ..-..-
Planning and Zon Irector CIty Attorney / Fmance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\805 N. Federal Hwy\ABAN 05-007\Agenda Item Request 805 Spotts Aban (ABAN 05-007) 12-6-05.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
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ORDINANCE NO. 05- ()CoCp
AN ORDINANCE OF THE CITY OF BOYNTON
BEACH, FLORIDA, AUTHORIZING ABANDONMENT
OF A PORTION OF THE TWENTY (20) FOOT
RIGHT OF WAY WEST OF NORTH FEDERAL
HIGHWAY ABUTTING THE FEDERAL EAST COAST
RAIL WAY (ABAN 05-007), SUBJECT TO ST AFF
COMMENTS; AUTHORIZING THE CITY MANAGER
TO EXECUTE A DISCLAIMER, WHICH SHALL BE
RECORDED WITH THIS ORDINANCE IN THE
PUBLIC RECORDS OF PALM BEACH COUNTY,
FLORIDA; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Daniel Spotts, is requesting the abandonment of a portion of the twenty
(20) foot right-of-way alley lying west of Block 1 of Lake Addition to Boynton Beach as
recorded in Plat Book 11, Page 71 of the public records of Palm Beach County, Florida, subject
to staff comments; and
WHEREAS, comments have been solicited from the appropriate City Departments, and
public hearings have been held before the City's Community Redevelopment Agency, and the
City Commission on the proposed abandonment; and
WHEREAS, staff has determined that the subject right-of-way would no longer serve a
public purpose and with the establishment of an easement, the limited use of the alley for utility
purposes would be preserved.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The foregoing Whereas clauses are true and correct and incorporated
herein by this reference.
Section 2. The City Commission of the City of Boynton Beach, Florida, does hereb
abandon a portion of the twenty (20) foot alley lying west of 805 North Federal Highway and
abutting the Federal East Coast Railway west of Block 1 of Lake Addition to Boynton Beach as
recorded in Plat Book 11, Page 71 ofthe public records of Palm Beach County, Florida, subject
to staff comments, and more particularly described in the attached Exhibit "B." A location map
is attached hereto as Exhibit "A."
Section 3. The City Manager is hereby authorized and directed to execute the
attached Disclaimer and cause the same to be filed, with this Ordinance, in the Public Records
of Palm Beach County, Florida.
Section 4.
This Ordinance shall take effect immediately upon passage.
S:ICAIOrdinanceslAbandonmentslSpotts 20 foot r-o-w.doc
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,2005.
FIRST READING this _ day of
2005.
SECOND, FINAL READING AND PASSAGE THIS _day of
ATTEST:
City Clerk
S:ICAIOrdinanceslAbandonmentslSpotts 20 foot r-o-w.doc
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
DISCLAIMER
KNOW ALL MEN BY THESE PRESENTS that the City of Boynton Beach,
Florida, a municipal corporation, under the laws of the State of Florida, does hereby abandon
a portion of the twenty (20) foot alley lying west of 805 North Federal Highway and abutting
the Federal East Coast Railway west of Block 1 of Lake Addition to Boynton Beach as
recorded in Plat Book 11, Page 71 of the public records of Palm Beach County, Florida,
subject to staff comments, and more particularly described in the attached Exhibit "B".
IN WITNESS WHEREOF, the duly authorized officers of the City of Boynton
Beach, Florida, have hereunto set their hands and affixed the seal of the City this -
day of December, 2005.
ATTEST:
CITY OF BOYNTON BEACH, FLORIDA
Janet Prainito
City Clerk
Kurt Bressner, City Manager
STATE OF FLORIDA
)
)ss:
COUNTY OF PALM BEACH )
BEFORE ME, the undersigned authority, personally appeared Kurt Bressner and
Janet Prainito, City Manager and City Clerk respectively, of the City of Boynton Beach,
Florida, known to me to be the persons described in and who executed the foregoing
instrument, and acknowledged the execution thereof to be their free hand and deed as
such officers, for the uses and purposes mentioned therein; that they affixed thereto the
official seal of said corporation; and that said instrument is the act and deed of said
corporation.
WITNESS my hand and official seal in the said State and County this _ day of
December, 2005.
NOTARY PUBLIC, State of Florida
My Commission Expires:
S:ICAIOrdinanceslAbandonmentslSpotts 20 foot r-o-w.doc
'<1>'
1 in. = 127.4 feet
EXHIBIT "A" LOCATION MAP
EXHIBIT "B" SURVE,
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SUBJECT ABANDONMENT
/01(0.1 7cxUARE PEET
2b1 Rf&I-I-r-OF-WAY PER PLAT
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DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 05-185
TO:
Chair and Members
Community Redevelopment Agency
Michael W. RumPf{\Q~
Planning and Zoning Director
THRU:
FROM:
Kathleen Zeitler
Planner
DATE:
September 26, 2005
SUBJECT:
Abandonment Request of the Alley west of 805 North Federal Highway
ABAN 05-007 .
NATURE OF REOUEST
The applicant, Daniel Spotts, owner of Miami Aqua Culture, Inc., is requesting the City to abandon a portion of a
public alley which abuts the rear of his business property located at 805 North Federal Highway (formerly Act II
consignment shop, currently an unoccupied commercial building). This 20-foot wide unimproved public alley runs
north and south adjacent to and parallel with the Florida East Coast (FEe) railroad, The portion requested to be
abandoned is approximately 20 feet in width by 50 feet in length, and a total of 1,016.7 square feet (0.023 acre) in
area. Per the survey submitted with the application, the platted alley segment is legally described as follows:
A portion of a 25 foot right-of-way lying west of Block 1 of Lake Addition to Boynton Beach as recorded in Plat
Book 11, Page 71, of the public records of Palm Beach County, Florida, being more particularly described as
follows:
Being bound on the north and south by the westerly extension of the north and south line of Lot 17, of said
Block 1, Bounded on the west by the west line of said right-of-way, said line also being the east right of way
line of the Florida East Coast Railway, as shown on plat, and bounded on the east by the west line of said Lot
17, Block 1.
It is important to note that the legal description on the survey submitted incorrectly states that the width of the
right of way is 25 feet, when it is actually 20 feet in width. The survey submitted indicates no below ground
improvements, footers, foundations, or utilities have been located or shown on the survey.
The Location Map (see Exhibit "A'') shows the general vicinity of the public alley right-of-way to be abandoned. The
Proposed Abandonment (see Exhibit "B'') depicts the exact location of the subject site and its boundaries and legal
description. The following is a description of the land uses and zoning districts of all properties that surround the
subject portion of the public alley right-of-way.
North -
A portion of the 20-foot alley located to the rear of Lot 16 (a vacant 0.12 acre lot zoned
C-4);
South -
A portion of the 20-foot alley located to the rear of Lot 18 (a 0.56 acre lot zoned C-4
used for vehicle repair);
Page 2
Memorandum No. PZ 05-185
ABAN 05-007
East
805 North Federal Highway (Lot 17, Block 1 of Lake Addition to Boynton Beach Plat)
zoned C-4 (applicant's property); and,
West -
A 50-foot wide railroad right-of-way for Florida East Coast (FEe) Railway.
BACKGROUND
The subject portion of the 20 foot wide alley lies within the boundaries of Lake Addition to Boynton Beach Plat. The
approved plat was recorded in Plat Book 11, Page 71 on April 9, 1925. The plat includes a total of 190 individual
lots, a 50-foot wide railroad right-of-way owned by the Florida East Coast (F. E.C.) Railway, several 50-foot and 66-
foot wide rights-of-way, and several lS-foot wide and 20-foot wide alleys. The plat also contains a reversionary
clause in the dedication, which states "does hereby dedicate to the perpetual use of the public as public highways,
the streets, avenues, boulevards, and alleys as shown hereon, reserving however unto itself, its successors and
legal representative, the reversions or reversion of same, whenever abandoned by the public or discontinued by
law". The City makes no representation regarding the impact of the reversionary language on title to the adjacent
properties. Re-development or expansion of the adjacent property following abandonment requires the property
owner to establish proof of clear title as a condition of re-development or expansion. The applicant has submitted a
copy of a report dated January 7, 2005 from Title Evidence of South Florida, Inc. which discloses that title of the
subject property is vested in the City of Boynton Beach via the dedication shown on the recorded plat, and at this
time said property is free and clear of any liens and encumbrances, and exempt from ad valorem taxes.
On July 7, 2005 staff held a pre-application meeting with the applicant. Notes of the meeting indicate that the
applicant initially informed staff that the alley was overgrown with weeds and attracted vagrants and crime, and he
wanted to abandon the property so he could maintain it. The applicant further clarified that he intended to use the
alley behind his lot for additional business parking, Staff explained that there were alternatives without the need for
abandonment, such as a revocable license agreement, whereby the applicant could lease the land from the City.
Staff also informed the applicant of the following: (1) per State law, if the property is abandoned each adjacent
property owner would get one-half of the abandoned property, (2) the presence of any live utility in the alley would
require an easement dedication, and (3) the use of the property for a parking lot will require a City approved site
plan modification which complies with all applicable Land Development Regulations.
City records indicate that portions of the public alley located north of the subject property have been abandoned by
the City (Resolutions 90-179, 93-79, 98-56, 98-130) subject to conditions of approval regarding easement
dedication.
ANALYSIS
When a right-of-way, such as this unimproved alley, is abandoned the abandoned land is transferred in equal
portions from the general public to the abutting property owner(s) per State law (9 336.12). Typically, two (2)
properties would be affected by an abandonment request: one-half of the right-of-way is conveyed to one (1)
abutting property owner and the other half is conveyed to the other abutting property owner. The applicant
requesting this abandonment is the owner of the abutting property to the east (at 805 North Federal Highway / Lot
17, Block 1 of Lake Addition). Public records indicate that Florida East Coast Railway is the owner of the abutting
property to the west (50-foot wide railroad right-of-way). Staff has attempted to contact a representative of the
FEC Railway and has received no comments from the FEC regarding this requested abandonment. If the
abandonment request is approved, the applicant would receive only one-half of the alley width, or ten (10) feet
total. A 10 foot strip may not be enough property to utilize for additional parking as the applicant proposes. The
applicant could try to obtain the additional property from Florida East Coast Railway.
Page 3
Memorandum No. PZ 05-185
ABAN 05-007
A summary of the responses from the city staff is noted as follows:
CITY DEPARTMENT / DIVISION
Public Works / Engineering
No objection to requested abandonment
Support Abandonment with Dedicated Easement or a
Revocable License Agreement
Development / Planning and Zoning
No objection to requested abandonment
Support Abandonment with Dedicated Easement or a
Revocable License Agreement
Recreation & Parks / Parks
No objection to requested abandonment
Per letters from utility providers submitted by the applicant, responses from the utility companies are noted as
follows:
PUBLIC UTILITY COMPANIES
Florida Power and Light
Bellsouth
Florida Public Utilities Company
Cable Company (Adelphia)
Cable Company (Comcast)
No objection to requested abandonment
No objection to requested abandonment
No objection to requested abandonment
No objection to requested abandonment
N/A
Adequate public notice was given to all affected property owners in accordance with Chapter 22, Article III, Section
4, of the Land Development Regulations. All public utility companies have been notified and the abandonment
request has been advertised in the local newspaper.
Comments from the City Engineer / Assistant Director of Public Works regarding the abandonment state that there
is a live utility service (sewer line) located within the 20-foot alley, and that a majority of the alley would have to be
retained as a utility easement (a minimum of 12 feet in width). The City Public Works / Utilities Department
typically oversees easement dedications. At least sixty percent (60%) of the 20-foot alley would be required to be
dedicated as a utility easement if the alley were abandoned. An alternative to abandonment, proposed by the City
Engineer is a Revocable License Agreement which allows the subject property to be leased. The Revocable License
would allow the applicant to use the entire width of the alley (20 feet), rather than one-half (10 feet) if abandoned.
RECOMMENDATION
Staff has determined that the subject portion of this alley no longer serves the public for access purposes and, with
establishment of an easement, the limited use of the alley for utility purposes would be preserved. Therefore, staff
has no objection to the request for abandonment, and supports (1) abandonment with a condition of approval that
a utility easement be dedicated, or (2) a revocable license agreement. Since the applicant desires to improve the
subject property with additional paved parking for his business, he would rather own the property, not lease it.
Staff recommends approval of the requested abandonment with the condition for an easement, and the applicant
has agreed to the stated condition. Any additional conditions recommended by the Community Redevelopment
Agency Board or by the Commission will be placed in Exhibit "c" - Conditions of Approval.
S:\Planning\SHARED\WP\PROJECTS\805 N. Federal Hwy\Staff Report (ABAN 05-007).doc
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EXHIBIT "e"
Conditions of Approval
Project name: Abandonment of a Portion of 20-Foot Wide Alley for 805 North Federal Highway
File number: ABAN 05-007
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments:
1. Dedication of a Utility Easement for City utilities within the right-of-way to X
be abandoned is required.
2. No structures or landscaping shall be placed within the confines of the X
required utility easement without the express written consent of the
Engineering Division of Public Works.
3. The legal description needs to be corrected to read as follows: X
"A 20-foot (not 25-foot) right-of-way lying west of Block 1 . . .
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENT ALIST
Comments: None X
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
PLANNING AND ZONING
Comments:
4. The dedication of the utility easement shall occur prior to the second reading X
of the ordinance.
PUBLIC UTILITY PROVIDERS
Comments: None
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
CONDITIONS
Comments:
5. To be determined.
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
6. To be determined.
S:\Planning\SHARED\WP\PROJECTS\306 BBB, ABAN 04-005\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: 805 North Federal Highway (ABAN 05-007)
APPLICANT'S AGENT: Daniel Spotts
APPLICANT'S ADDRESS: 4606 SW 74th Avenue, Miami, FL 33155
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
December 6, 2005
TYPE OF RELIEF SOUGHT: Request abandonment of a portion of a 20 foot alley right-of-way located to
the rear of Lot 17, Block 1 of Boynton Lake Addition to Boynton Beach plat.
LOCATION OF PROPERTY: Located west of 805 North Federal Highway, which is on the west side of
North Federal Highway, between Northeast 7th Avenue and Northeast 8th
Avenue.
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
THIS MATTER came before the City Commission of the City of Boynton Beach, Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings
and recommendation of the Community Redevelopment Agency Board, which Board found as follows:
OR
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the relief
sought by the applicant and heard testimony from the applicant, members of city administrative staff and the
public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with the
requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set forth on
Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms and
conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\805 N Federal Hwy\ABAN 05-007\DO.doc
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November 8, 2005
Attorney Spillias asked for a reconsideration of the agenda.
Motion
Ms. Horenburger moved to reconsider the adoption of the agenda. Mr. Fenton seconded the motion that
passed 7-0.
Mr, Hudson indicated that the agenda should reflect three items for Estancia: 1) land use amendment, 2)
rezoning, and 3) site plan approval, all of which had to be considered concurrently. It was agreed to add
these properly noticed items to the agenda as items 6-C and 6-D.
Motion
Mr. DeMarco moved to adopt the agenda as amended, Mr, Myott seconded the motion that passed 7-0.
V. Public Audience
Chair Heavilin opened the floor for the public to speak on any matter not on the agenda, but closed it
when no one came forward to speak.
VI. Public Hearing
A. Abandonment
1.
Project:
Agent:
Owner:
Location:
Description:
Spotts Abandonment (ABAN 05-007)
Daniel Spotts
Miami Aqua Culture, Inc,
805 North Federal Highway
Request for abandonment of a portion of a 20-
foot wide right-of-way west of North Federal
Highway abutting the Florida East Coast Railway
Kathleen Zeitler, Planner, presented this request for abandonment on behalf of staff. A discussion took
place at the previous meeting regarding a difference of opinion on what the procedures are for
abandonment in relation to whether the applicant would get the entire width or have to split it between
adjacent property owners. According to the Property Appraiser's Office, on abandonments that abut
rights-of-way such as a railroad, the applicant would receive the total width and not have to split it as it is
typically done, Staff recommends approval of the abandonment. There is a utility line that goes through
the middle of the alley and staff recommends as a condition of approval that the applicant dedicate an
easement over that.
Chair Heavilin asked if the FEC owned any part of this property, the railroad right-of-way, Ms. Zeitler
responded FEC does own the right-of-way but the property in question, an unimproved alley, is City-
owned property.
Mr, DeMarco asked what the footage was from the railroad track to the beginning of the property. The
applicant responded that the FEC right-of-way was 25 feet on either side of the railroad tracks and the
alleyway itself was 20-foot wide.
Chair Heavilin noted that other abandonment requests had come before the Board with FEC rights-of-way
and asked if the finding of the Property Appraiser's Office and Planning & Zoning would apply to them
and any subsequent requests. Ms. Zeitler said staff's research showed in previous abandonment requests
in this area abutting the FEC railroad right-of-way, the entire footage was abandoned and transferred to
the applicant.
2
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November 8, 2005
Daniel Spotts, Miami Aqua Culture, Inc., thanked the Board for putting this off a month to clarify the
issues involved,
Mr. DeMarco asked Mr. Spotts if he had asked FEC about this since the last meeting, Mr. Spotts had not
entered any new requests, but as of the last meeting, they had said they owned the right-of-way, but not
the land. Also, FEC had declined to attend any of the meetings,
Chair Heavilin opened the floor for the public to speak on this item, and closed it when no one came
forward.
Motion
Vice Chair Tillman moved to approve the request for abandonment at 805 North Federal Highway for
Daniel Spotts (ABAN 05-007), Mr. Barretta seconded the motion that passed 7-0.
B. Land Use Plan Amendment
Ms. Horenburger announced that she was recusing herself from participation in the Estancia items, She
had no personal interest in the project but had a client who did. Ms. Horenburger duly completed a
Voting Conflict form and gave it to the Recording Secretary,
Attorney Spillias asked Board members to reveal any ex-parte communications they may have had with
anyone regarding any of the items being considered under public hearings. None were declared,
Attorney Spillias explained the procedures and requirements involved in quasi-judicial proceedings. He
then swore in all who planned to speak during public hearing.
1.
Project:
Agent:
Owner:
Location:
Estancia @ Boynton Beach (LUAR 05-009)
Carlos Ballbe, Keith & Ballbe, Inc,
HHC Boynton, LLC
3010 South Federal Highway (east side of
Federal Highway, approximately 300 feet south
of the intersection of Federal Highway and Old
Dixie Highway
Request to amend the Comprehensive Plan
Future Land Use Map from High Density
Residential (HDR) and Low Density Residential
(LDR) to Special High Density Residential
(SHDR); and
Description:
C. Rezoning
1)
Project:
Description:
Estancia @ Boynton Beach (LUAR 05-009)
Request to rezone from Planned Unit
Development (PUD) and R-1-AA Single Family
Residential to Infill Planned Unit Development
(IPUD),
Dick Hudson, Sr. Planner, presented this item on behalf of Planning & Zoning staff. Mr. Hudson explained
that this project was located on the former site of the Sun Wah restaurant. The previous applicant was
Dakota Lofts, whose application was approved for a land use amendment and rezoning on February 19,
2001. At that time, the highest density that could be requested in this area was 10,8 dujac and
development regulations for the IPUD zoning district had not been approved. The property has
languished in an undeveloped state since that approval. The staff report mentions a condominium
3
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November 8, 2005
Attorney Spillias asked for a reconsideration of the agenda,
Motion
Ms. Horenburger moved to reconsider the adoption of the agenda. Mr. Fenton seconded the motion that
passed 7-0.
Mr, Hudson indicated that the agenda should reflect three items for Estancia: 1) land use amendment, 2)
rezoning, and 3) site plan approval, all of which had to be considered concurrently. It was agreed to add
these properly noticed items to the agenda as items 6-C and 6-D,
Motion
Mr. DeMarco moved to adopt the agenda as amended. Mr. Myott seconded the motion that passed 7-0.
V, Public Audience
Chair Heavilin opened the floor for the public to speak on any matter not on the agenda, but closed it
when no one came forward to speak.
VI. Public Hearing
A. Abandonment
1.
Project:
Agent:
Owner:
Location:
Description:
Spotts Abandonment (ABAN 05-007)
Daniel Spotts
Miami Aqua Culture, Inc,
805 North Federal Highway
Request for abandonment of a portion of a 20-
foot wide right-of-way west of North Federal
Highway abutting the Florida East Coast Railway
Kathleen Zeitler, Planner, presented this request for abandonment on behalf of staff. A discussion took
place at the previous meeting regarding a difference of opinion on what the procedures are for
abandonment in relation to whether the applicant would get the entire width or have to split it between
adjacent property owners. According to the Property Appraiser's Office, on abandonments that abut
rights-of-way such as a railroad, the applicant would receive the total width and not have to split it as it is
typically done. Staff recommends approval of the abandonment. There is a utility line that goes through
the middle of the alley and staff recommends as a condition of approval that the applicant dedicate an
easement over that.
Chair Heavilin asked if the FEC owned any part of this property, the railroad right-of-way, Ms. Zeitler
responded FEC does own the right-of-way but the property in question, an unimproved alley, is City-
owned property,
Mr. DeMarco asked what the footage was from the railroad track to the beginning of the property. The
applicant responded that the FEC right-of-way was 25 feet on either side of the railroad tracks and the
alleyway itself was 20-foot wide.
Chair Heavilin noted that other abandonment requests had come before the Board with FEC rights-of-way
and asked if the finding of the Property Appraiser's Office and Planning & Zoning would apply to them
and any subsequent requests, Ms. Zeitler said staff's research showed in previous abandonment requests
in this area abutting the FEC railroad right-of-way, the entire footage was abandoned and transferred to
the applicant,
2
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
October 11, 2005
Discussion took place regarding the colors of the building. Mr. Fenton felt the location of
the applicant's project was in no way related to the Harbors. Mr. Barretta also did not
favor staff's color selection and felt the applicant's colors were much more coordinated
and pleasing. Mr. Myott felt thought the architect of the project should have been present
to give his views on the colors he selected.
Mr. Barretta pointed out the color ordinance was turned down by the City Commission.
Mr. Mauro noted at the last meeting their architect was present to address the colors that
were approved and they did not feel color was an issue at this point. Mr. Myott also
preferred the applicant's colors over staffs recommendation.
Chairperson Heavilin opened the public hearing. Since no one wished to speak, the
public hearing was closed.
Motion
Mr. Fenton moved to accept staff's recommendation to approve the Chow Hut, subject to
all staff conditions, except condition #24 would be eliminated, and the existing colors
would be allowed to stand. Motion seconded by Mr. Myott.
Mr. Barretta recused himself from voting on the project and completed a Form 8 provided
by the Recording Secretary.
Mr. DeMarco inquired about the types of alcohol that would be served. The applicant
stated it would be beer and wine. Mr. DeMarco also inquired if a space would be
reserved for pick-up of food, in the event all spaces were occupied. He recommended
setting aside one space for pick-up and one space for handicap. Ms. Zeitler commented
that customers would park and get out of their car to order at the front window. The pick-
up counter is on the side of the building. She felt the parking was sufficient.
Mr. Mauro anticipated that a majority of their business would be pick-up and delivery,
even though there would be outside dining.
Mr. Breese said that condition #25 would have to be eliminated because this dealt with
the color of the sign recommended by staff.
Mr. Fenton amended his motion to include the elimination of condition #25. Mr. Myott
amended his second of the motion. The motion carried 6-0 (Mr. Barretta abstaining).
Chairperson Heavilin recognized Mayor Taylor, Vice Mayor McCray, Commissioners
Ensler and Ferguson and City Manager Kurt Bressner in the audience.
New Business
A. Spotts Abandonment
Abandonment
5
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
October 11, 2005
AGENT:
OWNER:
LOCATION:
Spotts Abandonment (A BAN 05-007)
805 North Federal Highway
Daniel Spotts
Daniel Spotts
805 North Federal Highway
1. PROJECT:
DESCRIPTION:
Request for abandonment of a portion of a 20-
foot wide right-of-way west of North Federal
Highway abutting the Florida East Coast
Railway.
Kathleen Zeitler of the Planning and Zoning Division presented the item on behalf of staff.
The location of the abandonment was pointed out, which is located on the west side of
North Federal Highway and abuts the FEC tracks. Currently the property is unoccupied
and was previously a consignment shop. The alley is 20' wide by 50' in length and is
unimproved and runs north and south adjacent to and parallel with the railroad. The
survey incorrectly states the right-of-way is 25'; it is actually 20' wide.
Staff met with the applicant on July 7th. The applicant indicated the alley was overgrown
and attracted vagrants and crime. He requested the City abandon the property so he
could maintain it. It was later determined the applicant would be using the alley for
additional business parking. Mr. Spotts was informed that instead of seeking an
abandonment of the property, he could request a revocable license agreement with the
City. This license agreement would allow the applicant to lease the land from the City.
In accordance with State law Statute ~336-12, each adjacent property owner would
receive one-half of the abandoned property. Any live utilities in the alley would require an
easement dedication. If the applicant desired to use the property for additional parking, it
would require a City-approved site plan modification that would comply with all land
development regulations.
Staff was unsuccessful in contacting a representative of the FEC Railway and did not
receive any comments. Staff is not certain if the 10' would be sufficient for additional
parking as intended by the applicant. The applicant could try to purchase the other half
from the FEC Railway for this purpose. Since staff has determined the public alley no
longer serves any public purpose, staff has no objection to the abandonment and
supports it by either a dedicated easement or a revocable license agreement.
The public utility companies were notified and no objections to the abandonment were
received. There is a live sewer line located within the 20' alley. Therefore, 12' of alley
would have to be retained as a utility easement. The applicant was informed if he wanted
to go with the revocable license agreement, he would have full use of the entire 20'
alleyway.
The applicant has indicated he would rather own the property, since he would be paving
it for additional parking. Staff is recommending approval with the condition for an
easement and the applicant has agreed to this condition.
6
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
October 11, 2005
Mr. Myott inquired how the FEC has dealt with owners in the past requesting transfers of
their easement property. Chairperson Heavilin responded the Railway would consider
selling the property at market rate. Ms. Horenburger has had experience with the FEC
Railway and they sell their property at market value. Ms. Horenburger also pointed out
the City pays the Railway for every crossing in the City and she did not think it was fair to
give them something for free when they charge the City to cross their tracks. She
recommended the applicant accept the revocable license agreement.
Ms. Brooks, CRA Planning Director, reported that the properties on both sides of the
applicant have received abandonments. Therefore, this abandonment would be
consistent with the adjacent properties and she is recommending approval.
Mr. Barretta inquired if the abandonment had to be split between the applicant and the
railway. Ms. Zeitler responded State law required it be abandoned equally between both
parties.
Daniel Spotts, owner of Miami Aqua Culture, reported he had several meetings with
the City regarding the abandonment. He noted that the City has abandoned property in
Resolutions No. R98-130, R98-145, and R98-56 that pertain to property immediately
north of his property and in each case, the City Commission gave the entire amount to
the applicant. He pointed out that there is no proof that the FEC Railway owns the
adjacent land; the only thing the Railway has is a right-of-way. He determined this
because he was required to notify all property owners within 400' radius of his property of
his application for abandonment and the Railway did not come up within this radius.
Mr. Spotts also went to the County's abstract department to determine if the Railway
actually owned the land, and they could not determine this because it dated back before
the plat of 1925. Mr. Spotts has spoken to a representative of the Railway in charge of
real estate and he could not confirm they owned the land. The Railway was contacted
about this hearing, but chose not to be present.
Mr. Spotts main reason for wanting the property was to properly maintain it; he was not
certain whether it would be used for parking. He did not want to maintain it if he did not
own it. He also pointed out the FEC Railway told him if they received the property, they
would not maintain it. Mr. Spotts pointed out the Railway does not pay taxes either.
Mr. Barretta asked about the three resolutions cited by Mr. Spotts and asked if the entire
property was dedicated to the Railway or to a property owner. Mr. Spotts stated the entire
property was given to the applicants. Mr. Barretta requested staff address this.
Mike Rumpf, Planning and Zoning Director, said staff would be agreeable to research
this, but it would require additional time. Mr. Rumpf did not have those resolutions in
hand, but acknowledged the City has processed abandonments in this manner. Mr.
Rumpf said the City Engineer interprets State planning law for staff and could not confirm
what Mr. Spotts reported. Mr. Barretta felt the City should research this to determine if the
entire abandonment could be given to the applicant. Mr. Spotts brought this to the
attention of City staff previously, but no action was taken.
7
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
October 11, 2005
Chairperson Heavilin recommended staff review this and asked the applicant if he would
agree to have his application postponed, pending further review. Mr. Spotts had no
objection.
Motion
Mr. Barretta moved to table the item to provide staff an opportunity to research it. Motion
seconded by Vice Chair Tillman.
Chairperson Heavilin thought the case should be continued, instead of tabling. Mr. Spotts
inquired if he would have to give notice again at his expense since it is on the
Commission agenda for November.
Attorney Spillias reported that if the item were continued to the Board's next monthly
meeting, it would not be necessary to re-notice. Mr. Spotts asked about the notice for the
November City Commission meeting. In this event, Attorney Spillias thought the item
would have to be re-notified because the item could not go before the City Commission
until the Board has taken official action.
Attorney Spillias pointed out that staff assumed that State Statute 9336-12 applied in this
instance and the property would have to be split both ways. This mayor may not be the
case. He noted this statute applies when there is nothing else in the chain of title to
provide otherwise. The Board discussed this same subject some months ago. At that
meeting Attorney Miskel recited the law and Attorney Spillias informed the Board at that
time that what Attorney Miskel recited was accurate that if the abandonment were a
dedication and the dedication was on the edge of the plat, it would not necessarily go 50-
50 and the entire 100% could go to the adjacent property owner within the same plat.
Attorney Spillias pointed out that rights of way could be owned by a City several ways
and if they owned the deed, the City could dispose of the property any way they deemed
fit. In that case, 9336-12 would not apply at all and it would depend on how the plat read.
Another determination is what is the nature of FEC's right-of-way and is it a right-of-way
where the Railway does not own the underlying fee title, but has a right-of-way by plat or
an easement or some other dedication. The next question would be who the other owner
is. He questioned if the Engineering Division was the proper source to determine this and
he recommended utilizing a real estate lawyer to look at the plat and chain of title to
determine who owned the property originally and how it was platted.
Mr. Spotts already spoke with a real estate attorney who sent him to the abstract
department of the County and that agency informed him that he would need to hire a
specialist. Mr. Spotts questioned if he should bear the expense for all this to prove if the
Railway owned the land; he just wanted advice on how to proceed. Ms. Horenburger
doubted the true ownership of the FEC property could be determined.
Mr. Rumpf recommended if the Board postponed the item to a date certain, the City
Commission would do the same thing. As a result, the notice would still be in effect when
the item went to the City Commission and the postponement would be announced.
8
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
October 11, 2005
Attorney Spillias said if the City could do this, then they could proceed as recommended
by staff.
Mr. Barretta amended his motion to state the item would be continued to the Board's next
regular meeting. Vice Chair Tillman amended his second of the motion.
Mr. Myott pointed out since the applicant would be benefiting by receiving this land, he
should pay for the research and not City staff. Mr. Spotts inquired that since the City
would not perform any further research, he would report on his findings at the next
meeting.
Mr. Rumpf explained that staff would confirm what the applicant brought out regarding
the three prior abandonments. Also staff will speak with the City Engineer to see what his
experience is with the FEC Railway. Mr. Rumpf felt this same issue must have been
looked at in the past.
Vote
The motion unanimously carried.
B. Majestic Gas
Zonina Code Variance
1. PROJECT:
AGENT:
OWNER:
LOCATION:
Majestic Gas (ZNCV 05-007)
Rajesh Patel, Raj Properties, Inc.
N/A
302 West Boynton Beach Boulevard
DESCRIPTION:
Request for relief from the City of Boynton Beach Land
Development Regulations, Chapter 2, Zoning, Section
4-L, requiring a six (6) foot solid, stucco masonry wall,
to allow a six (6) foot vinyl or wood fence in a C-2
Neighborhood district abutting an R-1-A Single Family
Residential neighborhood.
Kathleen Zeitler from the Planning and Zoning Division presented the item on behalf of
staff. The applicant is requesting to build a 6' wall along the south property line in place of
the required 6' stucco masonry buffer wall required to separate commercial from abutting
residential. The property is located east of 1-95 on the south side of Boynton Beach
Boulevard called Majestic Gas Station and is located in the Boynton Heights Subdivision.
The applicant intends to modify the existing site that resulted in the requirement of the
solid masonry wall, painted on both sides and at least 6' in height shall be located within
the side and/or rear yards except on corner lots. In that case, the wall is only required on
interior lot lines and must be located at least 2' from the rear property line. A wall is not
necessary on the western boundary of the site because it abuts commercial. The wall is
only required along the south property line.
9
VIII.-PUBLIC HEARING
ITEM B.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
December 19,2005 (Noon)
D February 7, 2006
D February 21, 2006
D March 7, 2006
D March 21, 2006
January 17,2006 (Noon)
[gI December 6,2005
D December 20, 2005
D January 3, 2006
D January 17,2006
November 14,2005 (Noon.)
December 5, 2005 (Noon)
February 6, 2006 (Noon)
February 21,2006 (Noon)
" --.1
January 3, 2006 (Noon)
March 6, 2006 (Noon) Z
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NATURE OF
AGENDA ITEM
D Development Plans
D New Business
[gI Legal
D Unfinished Business
D Presentation
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I ')
D Administrative
D Consent Agenda
[gI Public Hearing
D Bids
D Announcement
D City Manager's Report
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RECOMMENDATION: Please place this request on the December 6,2005 City Commission Agenda under
Public Hearing and Legal, Ordinance - First Reading. The Community Redevelopment Agency Board recommended that the
subject request be approved. For further details pertaining to the request, see attached Department of Development
Memorandum No. PZ 05-214.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Estancia @ Boynton Beach (LUAR 05-009)
Carlos Ballbe, Keith & Ballbe, Inc.
HHC Boynton, LLC
3010 South Federal Highway (East side of Federal Highway, approximately 300 feet
south of intersection of Federal Highway and Old Dixie Highway
Request to amend the Comprehensive Plan Future Land Use Map from High Density
Residential (HDR) and Low Density Residential (LDR) to Special High Density
Residential (SHDR); and
Request to rezone from Planned Unit Development (PUD) and R-l-AA Single Family
Residential to Infill Planned Unit Development (IPUD).
Proposed Use:
Townhouse community containing 30 residential units
PROGRAM IMPACT: N/A
FISCAL IMPACT: N/A
ALTERNATIVES: N/A
~J:N~~U
I De lopment Department Drrector
LJ~~
Planmng and oning Director City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Estancia @ Boynton Beach\LUAR 05-009\Agenda Item Request Estancia @ BB LUAR 05-009 12-5-05.dot
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S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
II
1 ORDINANCE NO. 05-tJ10
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AMENDING ORDINANCE 89-38
5 BY AMENDING THE FUTURE LAND USE ELEMENT
6 OF THE COMPREHENSIVE PLAN FOR A PARCEL
7 OWNED BY HHC BOYNTON, LLC, MICHAEL H.
8 HOPLAMAZIAN AND DAVID J. CONTI, AND
9 LOCATED AT 3010 SOUTH FEDERAL HIGHWAY
10 (EAST SIDE OF FEDERAL HIGHWAY
11 APPROXIMATELY 400' SOUTH OF OLD DIXIE
12 HIGHWAY); CHANGING THE LAND USE
13 DESIGNATION FROM LOW DENSITY RESIDENTIAL
14 (LDR), MODERATE DENSITY RESIDENTIAL (MoDR)
15 AND HIGH DENSITY RESIDENTIAL (HDR) TO
16 SPECIAL HIGH DENSITY RESIDENTIAL (SHDR);
1 7 PROVIDING FOR CONFLICTS, SEVERABILITY, AND
18 AN EFFECTIVE DATE.
19
2 0 WHEREAS, the City Commission ofthe City of Boynton Beach, Florida has adopted
21 a Comprehensive Future Land Use Plan and as part of said Plan a Future Land Use Element
22 pursuant to Ordinance No. 89-38 and in accordance with the Local Government
23 Comprehensive Planning Act; and
24 WHEREAS, the procedure for amendment of a Future Land Use Element of a
25 Comprehensive Plan as set forth in Chapter 163, Florida Statutes, has been followed; and
26 WHEREAS, after two (2) public hearings the City Commission acting in its dual
27 capacity as Local Planning Agency and City Commission finds that the amendment
28 hereinafter set forth is consistent with the City's adopted Comprehensive Plan and deems it in
2 9 the best interest of the inhabitants of said City to amend the aforesaid Element of the
30 Comprehensive Plan as provided.
31 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
32 CITY OF BOYNTON BEACH, FLORIDA, THAT:
S:\CA\Ordinances\Planning\Land Use\Estancia.doc
I'
1 Section 1: The foregoing WHEREAS clauses are true and correct and incorporated
2 herein by this reference.
3
Section 2:
Ordinance No. 89-38 of the City is hereby amended to reflect the
4 following:
5 That the Future Land Use of the following described land located at 3010 South
6 Federal Highway (East Side of Federal Highway approximately 400' south of Old Dixie
7 Highway) in Boynton Beach, Florida shall be changed from Low Density Residential (LDR),
8 Moderate Density Residential (MoDR) and High Density Residential (HDR) and shall now be
9 designated as Special High Density Residential (SHDR):
10 See Legal Description Attached Hereto as Exhibit "A"
11
12 Subject to easements, restrictions, reservation and rights of way of record.
13
14
15 Section 3: That any maps adopted in accordance with the Future Land Use Element ofthe
16 Future Land Use Plan shall be amended accordingly.
1 7 Section 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed.
18 Section 5: Should any section or provision of this Ordinance or any portion thereofbe
19 declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
20 remainder of this Ordinance.
21 Section 6: This Ordinance shall take effect on adoption, subject to the review, challenge,
22 or appeal provisions provided by the Florida Local Government Comprehensive Planning and
23 Land Development Regulation Act. No party shall be vested of any right by virtue of the
24 adoption of this Ordinance until all statutory required review is complete and all legal challenges,
25 including appeals, are exhausted. In the event that the effective date is established by state law or
S:\CA\Ordinances\Planning\Land Use\Estancia.doc
II
1 special act, the provisions of state act shall control.
2
FIRST READING this _ day of
,2005.
3
SECOND, FINAL READING and PASSAGE this _ day of
,2005.
4
CITY OF BOYNTON BEACH, FLORIDA
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20 ATTEST:
21
22
23 City Clerk
24
25 (Corporate Seal)
26
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA\Ordinances\Planning\Land Use\Estancia.doc
THAT PORTION OF SECTION 4, TOWNSHIP 46 SOUTH, RANGE 43 EAST, PALM BEACH
COUNTY, FLORIDA, DESCRffiED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF A LINE 76.1 FEET SOUTH OF AND PARALLEL TO
THE NORTH LINE OF SAID SECTION 4 WITH THE WEST RIGHT OF WAY LINE OF THE
INTRACOASTAL WATERWAY AS SHOWN IN PLAT BOOK 17, PAGE 14A, PUBLIC RECORDS
OF PALM BEACH COUNTY, FLORIDA; THENCE S. 89018'46" W., ALONG SAID PARALLEL
LINE, A DISTANCE OF 150.00 FEET TO THE POINT OF BEGINNING; THENCE N. 5026'06"E.,
PARALLEL WITH THE SAID WEST RIGHT OF WAY LINE OF THE INTRACOASTAL
WATERWAY, A DISTANCE OF 15.00 FEET TO A POINT ON A LINE 61.2 FEET SOUTH AND
PARALLEL TO THE NORTH LINE OF SAID SECTION 4; THENCE S. 89018'46"W., ALONG SAID
PARALLEL LINE, A DISTANCE OF 522.90 FEET TO A POINT ON THE EAST RIGHT OF WAY
LINE OF U.S. NO.1 (STATE ROAD NO.5) AS NOW LAID OUT AND IN USE, SAID POINT ALSO
BEING A POINT ON A CURVE CONCAVE TO THE WEST WHOSE RADIAL LINE BEARS N.
79005'35"W., AND HAVING A CENTRAL ANGLE OF 2017'13" AND A RADIUS OF 5762.65 FEET;
THENCE SOUTHERLY, ALONG THE ARC OF SAID CURVE, A DISTANCE OF 230.00 FEET;
THENCE S. 76027'18"E., A DISTANCE OF 150.00 FEET; THENCE N. 11016'09" E., A DISTANCE
OF 13.95 FEET TO A POINT ON A LINE 308.76 FEET SOUTH OF AND PARALLEL TO THE
NORTH LINE OF SAID SECTION 4; THENCE N 89018'46" E., ALONG SAID PARALLEL LINE, A
DISTANCE 167.77 FEET THENCE N. 0041 '14" W., A DISTANCE OF 118.82 FEET; THENCE N.
89018'46" E., A DISTANCE OF 94.75 FEET; THENCE S. 5026'06"W., PARALLEL TO THE SAID
WEST RIGHT OF WAY LINE OF THE INTRACOASTAL WATERWAY, A DISTANCE OF 25.00
FEET; THENCE N 89018'46" E., A DISTANCE OF 300.00 FEET TO A POINT ON THE SAID WEST
RIGHT OF WAY LINE OF THE INTRACOASTAL WATERWAY; THENCE N. 5026'06"E., ALONG
SAID WEST RIGHT OF WAY LINE, A DISTANCE OF 50.00 FEET; THENCE S. 89018'46" W., A
DISTANCE OF 150.00 FEET; THENCE N. 17037'16" E., A DISTANCE OF 29.30 FEET; THENCE N.
100 12'26"W., A DISTANCE OF 36.00 FEET; THENCE N. 13005'10" E., A DISTANCE OF 26.43
FEET TO THE POINT OF BEGINNING.
CONTAINING 2.6432 ACRES MORE OR LESS.
Exhibit "A"
II
1 i ORDINANCE NO. 05- 01 ,
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, REGARDING THE
5 APPLICATION OF HHC BOYNTON, LLC,
6 AMENDING ORDINANCE 02-013 TO REZONE A
7 PARCEL OF LAND LOCATED AT 3010 SOUTH
8 FEDERAL HIGHWAY (EAST SIDE OF FEDERAL
9 HIGHWAY APPROXIMATELY 400' SOUTH OF
10 OLD DIXIE HIGHWAY), AS MORE FULLY
11 DESCRIBED HEREIN, FROM SINGLE FAMILY
12 RESIDENTIAL (R-1-AA) AND PLANNED UNIT
13 DEVELOPMENT (PUD) TO INFILL PLANNED
14 UNIT DEVELOPMENT (IPUD); PROVIDING FOR
15 CONFLICTS, SEVERABILITY, AND AN
16 EFFECTIVE DATE.
17
18 WHEREAS, the City Commission of the City of Boynton Beach, Florida has adopted
19 Ordinance No. 02-013, in which a Revised Zoning Map was adopted for said City; and
20 WHEREAS, HHC Boynton, LLC, Michael H. Hoplamazian and David J. Conti,
21 owners of the property located at 3010 South Federal Highway (East Side of Federal Highway
22 approximately 400' south of Old Dixie Highway) in Boynton Beach, Florida, as more
23 particularly described herein, has filed a Petition, through its agent, Carlos Balbe, pursuant to
24 Section 9 of Appendix A-Zoning, of the Code of Ordinances, City of Boynton Beach, Florida,
25 for the purpose of rezoning a parcel of land, said land being more particularly described
26 hereinafter, from Single Family Residential (R-l-AA) and Planned Unit Development (PUD)
27 to Infill Planned Unit Development (IPUD); and
28 WHEREAS, the City Commission conducted a public hearing and heard testimony
29 and received evidence which the Commission finds supports a rezoning for the property
30 hereinafter described; and
31 WHEREAS, the City Commission finds that the proposed rezoning is consistent with
S :\CA \OrdinancesIPlanning\Rezoning\Rezoning - Estancia.doc
II
1 an amendment to the Land Use which was contemporaneously considered and approved at the
2 public hearing heretofore referenced; and
3 WHEREAS, the City Commission deems it in the best interests of the inhabitants of
4 said City to amend the aforesaid Revised Zoning Map as hereinafter set forth.
5 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
6 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
7
Section 1.
The foregoing Whereas clauses are true and correct and incorporated
8 herein by this reference.
9
Section 2.
The following described land at 3010 South Federal Highway (East Side
10 of Federal Highway approximately 400' south of Old Dixie Highway) in the City of Boynton
11 Beach, Florida, as set forth as follows:
12 See Legal Description Attached hereto as Exhibit "A".
13
14
15 be and the same is hereby rezoned from Single Family Residential (R-l-AA) and Planned Unit
16 Development (PUD) to Infill Planned Unit Development (IPUD). A location map is attached
17 hereto as Exhibit "B" and made a part of this Ordinance by reference.
18 Section 3. That the aforesaid Revised Zoning Map of the City shall be amended
19 accordingly.
20
Section 4. All ordinances or parts of ordinances in conflict herewith are hereby
2 1 repealed.
2 2 Section 5. Should any section or provision of this Ordinance or any portion thereof be
2 3 declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
24 remainder of this Ordinance.
S:\CA\Ordinances\Planning\Rezoning\Rezoning - Estancia.doc
II
1
Section 6. This ordinance shall become effective immediately upon passage,
2
FIRST READING this _ day of
,2005.
3
SECOND, FINAL READING and PASSAGE this _ day of
,2005.
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19 ATTEST:
20
21
22 City Clerk
23
24 (Corporate Seal)
25
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA\Ordinances\Planning\Rezoning\Rezoning - Estancia.doc
II
THAT PORTION OF SECTION 4, TOWNSHIP 46 SOUTH, RANGE 43 EAST, PALM BEACH
COUNTY, FLORIDA, DESCRIBED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF A LINE 76.1 FEET SOUTH OF AND PARALLEL TO
THE NORTH LINE OF SAID SECTION 4 WITH THE WEST RIGHT OF WAY LINE OF THE
INTRACOASTAL WATERWAY AS SHOWN IN PLAT BOOK 17, PAGE 14A, PUBLIC RECORDS
OF PALM BEACH COUNTY, FLORIDA; THENCE S. 89018'46" W., ALONG SAID PARALLEL
LINE, A DISTANCE OF 150.00 FEET TO THE POINT OF BEGINNING; THENCE N. 5026'06"E.,
PARALLEL WITH THE SAID WEST RIGHT OF WAY LINE OF THE INTRACOASTAL
WATERWAY, A DISTANCE OF 15.00 FEET TO A POINT ON A LINE 61.2 FEET SOUTH AND
PARALLEL TO THE NORTH LINE OF SAID SECTION 4; THENCE S. 89018'46"W., ALONG SAID
PARALLEL LINE, A DISTANCE OF 522.90 FEET TO A POINT ON THE EAST RIGHT OF WAY
LINE OF U.S. NO.1 (STATE ROAD NO.5) AS NOW LAID OUT AND IN USE, SAID POINT ALSO
BEING A POINT ON A CURVE CONCAVE TO THE WEST WHOSE RADIAL LINE BEARS N.
79005'35"W., AND HAVING A CENTRAL ANGLE OF 2017'13" AND A RADIUS OF 5762.65 FEET;
THENCE SOUTHERLY, ALONG THE ARC OF SAID CURVE, A DISTANCE OF 230.00 FEET;
THENCE S. 76027'18"E., A DISTANCE OF 150.00 FEET; THENCE N. 11016'09" E., A DISTANCE
OF 13.95 FEET TO A POINT ON A LINE 308.76 FEET SOUTH OF AND PARALLEL TO THE
NORTH LINE OF SAID SECTION 4; THENCE N 89018'46" E., ALONG SAID PARALLEL LINE, A
DISTANCE 167.77 FEET THENCE N. 0041'14" W., A DISTANCE OF 118.82 FEET; THENCE N.
89018'46" E., A DISTANCE OF 94.75 FEET; THENCE S. 5026'06"W., PARALLEL TO THE SAID
WEST RIGHT OF WAY LINE OF THE INTRACOASTAL WATERWAY, A DISTANCE OF 25.00
FEET; THENCE N 89018'46" E., A DISTANCE OF 300.00 FEET TO A POINT ON THE SAID WEST
RIGHT OF WAY LINE OF THE INTRACOASTAL WATERWAY; THENCE N. 5026'06"E., ALONG
SAID WEST RIGHT OF WAY LINE, A DISTANCE OF 50.00 FEET; THENCE S. 89018'46" W., A
DISTANCE OF 150.00 FEET; THENCE N. 17037'16" E., A DISTANCE OF 29.30 FEET; THENCE N.
10012'26"W., A DISTANCE OF 36.00 FEET; THENCE N. 13005'10" E., A DISTANCE OF 26.43
FEET TO THE POINT OF BEGINNING.
CONTAINING 2.6432 ACRES MORE OR LESS.
Exhibit "A"
LOCATION MAP
Estancia at Boynton Beach
(f.k.a. Dakota Lofts)
LUAR 05-009
Exhibit 8
City Umits
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160
80
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TO:
FROM:
THROUGH:
DATE:
PROJECT NAME/NUMBER:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING & ZONING DMSION
MEMORANDUM NO. PZ 05-214
Chair and Members
Community Redevelopment Agency Board and
Mayor and City co:m!riO~
Dick Hudson, AICP~
Senior Planner ~
Michael W. Rum~~
Director of Planning and Zoning
November 1, 2005
Estancia/LUAR 05-009
Amend the future land use designation from Low Density
Residential (LDR), Moderate Density Residential (MoDR) and
High Density Residential (HDR) to Special High Density
Residential (SHDR) and rezone from R-1-AA Single Family
Residential and PUD Planned Unit Development to Infi" Planned
Unit Development (IPUD)
Property Owner:
Applicant/Agent:
Location:
Parcel Size:
Existing Land Use:
Existing Zoning:
Proposed Land Use:
Proposed Zoning:
Proposed Use:
PROJECT DESCRIPTION
HHC Boynton, LLC, Michael H. Hoplamazian and David J. Conti
HHC Boynton, LLC/Carlos Balbe
3010 S. Federal Highway (East side of Federal Highway
approximately 400' south of Old Dixie Highway. See Exhibit "A")
:!::2.64 acres
Low Density Residential (LDR), Moderate Density Residential
(MoDR) and High Density Residential (HDR)
R-1-AA Single Family Residential and PUD Planned Unit
Development
Special High Density Residential (SHDR)
IPUD Intill Planned Unit Development
Thirty (30) unit townhouse community
Page 2
File Number: LUAR 05-006
Name: Estancia
Adjacent Uses:
North:
To the northeast, a developed single-family residence designated
Moderate Density Residential (MoDR) and zoned R-1-AA Single
Family Residential. To the northwest, a condominium
development (Colonial Club) designated High Density Residential
(HDR) and zoned R-3 Multi-family Residential
South:
To the southeast, two developed single family residences, the
westernmost designated Low Density Residential (LDR) and zoned
R-1-AA Single Family Residential, the easternmost lying in
unincorporated Palm Beach County, designated MR-5 Medium
Density Residential and zoned RS Single Family Residential. To the
southwest, the right-of-way of Bamboo Lane, then vacant property
lying in Palm Beach County, designated CHIS Commercial High and
zoned CG General Commercial
East:
Developed single family residences designated Low Density
Residential (LDR) and zoned R-1-AA Single Family Residential then
the Intracoastal Waterway
West:
Right-of-way of Federal Highway, then developed property
designated Local Retail Commercial (LRC) and zoned C-3
Community Commercial
EXECUTIVE SUMMARY
Staff recommends approval of the requested land use amendment and rezoning for the
following reasons:
1. The future land use amendment is consistent with the policies of City's adopted
Comprehensive Plan, particularly the portion of policy 1.16.1 defining the Special High
Density Residential land use relative to redevelopment planning, urban densities and
housing opportunities;
2. The requested land use amendment and rezoning meet or exceed the criteria for review,
as required in the Land Development Regulations; and,
3. The proposed redevelopment plan is consistent with the vision and recommendations of
the Federal Highwav Corridor Community Redevelooment Plan.
PROJECT ANALYSIS
The parcels, which are the subject of this land use amendment, total 2.64 acres. Because of
the size of the property under consideration, the Florida Department of Community Affairs
classifies this amendment as a "small scale" amendment. A "small-scale" amendment is
adopted prior to forwarding to the Florida Department of Community Affairs and is not reviewed
for compliance with the state, regional and local comprehensive plans prior to adoption.
Page 3
File Number: LUAR 05-006
Name: Estancia
The majority of the property that is the subject of this application was approved for a land use
amendment and rezoning on February 19, 2001 under the name of Dakota Lofts. At that time,
the highest density that could be requested in this area was 10.8 dujac and development
regulations for the IPUD zoning district had not been approved. The property has languished in
an undeveloped state since that approval.
In the intervening period of time, the property has changed hands and the new owners have
purchased an additional two parcels, totaling 0.49 of an acre adjacent to the project. The
application before you will serve to unify the land use and zoning for the entire project and,
since the proposed project contains 30 townhouse dwelling units, the gross density of 11.32
dujac will exceed the maximum density of 10.8 dujac allowed under the High Density
Residential designation. In addition, the IPUD regulations were developed for projects
containing between one and five acres and is the correct zoning district for the subject project.
Master/Site Plan Analvsis
The Land Development Regulations require approval of a master plan concurrent with approval
of a rezoning to the PUD Planned Unit Development district. A site plan approval may take the
place of the master plan, as is requested in this case.
Basic configuration of the project is similar to the one approved for the Dakota Lofts project.
The vehicular accessjegress to the project is located on Bamboo Lane. Access for the remaining
single-family residence to the northeast is provided by an easement through the project.
The three-story townhouse units are located in a "U" shape around the central finger canal that
is a part of the property. The eight townhouses fronting on Federal Highway are located in two
structures, each containing four units. Pedestrian access from Federal Highway to the interior
of the development separates these two structures. The remaining townhouses are located to
the north and south of the finger canal, and a recreation area with a pool and cabana is at the
head of the finger canal between the two rows of townhouses. In accordance with the IPUD
regulations, pedestrian circulation is provided in a manner that greatly reduces the opportunity
for conflicts with vehicular circulation.
Overall, the design of the project meets and exceeds the requirements of the IPUD regulations
and will be discussed more fully in the site plan approval process.
Review Based on Criteria
The criteria used to review Comprehensive Plan amendments and rezonings are listed in the
Land Development Regulations, Chapter 2, Section 9, Administration and Enforcement, Item C.
Comprehensive Plan Amendments: Rezonings. These criteria are required to be part of a staff
analysis when the proposed change includes an amendment to the Comprehensive Plan Future
Land Use Map.
a. Whether the proposed rezoning would be consistent with applicable comprehensive
plan policies including but not limited to, a prohibition against any increase in
dwelling unit density exceeding 50 in the hurricane evacuation zone without written
approval of the Palm Beach County Emergency Planning Division and the City's risk
Page 4
File Number: LUAR 05-006
Name: Estancia
manager. The planning department shall also recommend limitations or
requirements, which would have to be imposed on subsequent development of the
property, in order to comply with policies contained in the comprehensive plan.
The property is located east of Federal Highway and therefore is located in the hurricane
evacuation zone. Under the requested land use designation, the maximum number of units
that could be developed is 53; however, the developer proposes to only develop 30 units, falling
below the 50 parcel requirement. Nevertheless, staff would recommend that all sales
information used to promote the development and all homeowner documents should inform
buyers that the units are located in the hurricane evacuation zone.
Policy 1.13.1 of the Land Use Element reads:
"The City shall continue to encourage infill development and redevelopment by
implementing actions of the Bovnton Beach 20/20 Redevelooment Master Plan, and the
policies contained in the Coastal Management Element."
One of the implementing actions of the Bovnton Beach 20/20/ Redevelooment Master Plan was
the adoption of the Federal Hiohwav Corridor Community Redevelooment Plan. The subject
property is located in Planning Area V (Entrances to the City) in the Federal Highwav Corridor
Communitv Redevelooment Plan, which was adopted by the City on May 16, 2001. The plan's
recommendations for this planning area include the following:
"Encourage a variety of housing. Develop intensity standards that allow for a
variety of housing styles and types at intensities that will assist in supporting the
downtown area and general economic expansion." (p. 80); and
"Require a transition to the adjacent gateway neighborhoods. Create
development standards in the city entrance communities that establish a logical
transition to the gateway communities. Building scale, massing and placement should
be less intense than that of the adjacent planning areas, but substantial enough to
announce an arrival in the City." (p. 81)
Policy 1.16.1 contains definitions of all future land use designations in the City. The definition
of the requested land use contains the following language:
"Soecial High Densitv Residential: This land use category shall consist of
redevelopment and infill residential areas assigned to this land use category in the
portion of the designated Community Redevelopment Area identified as Planning
Area I and Planning Area V in the "Federal Highway Corridor Community
Redevelopment Plan'; adopted on May 15, 2001."
The requested land use amendment and rezoning are consistent with these relevant policies in
the Comprehensive Plan and the Federal Highwav Corridor Communitv Redevelooment Plan.
b. Whether the proposed rezoning would be contrary to the established land use
pattern, or would create an isolated district unrelated to adjacent and nearby
Page 5
File Number: LUAR 05-006
Name: Estancia
districts, or would constitute a grant of special privilege to an individual property
owner as contrasted with the protection of the public welfare.
The proposed rezoning would create an isolated district, since surrounding properties all have
land uses with lower densities; however, the proposed density of the subject development (at
11.34 dujac) is lower than the built density (at 21 dujac) of the Colonial Club immediately to
the north. Additionally, the Special High Density Residential designation has been applied to
other projects located nearby in Planning Area V. Unfortunately, the approval of the requested
land use and zoning will also leave a single lot of less than 1f4 acre with a designation for single
family residential development. This single family property does relate to single family property
immediately south of the finger canal, so while the future land use map will show the lot as
being isolated, the single family properties do relate visually. In addition, the proposed
development provides a generous setback from the single family residence and the building
height is 38 V2 feet to mid-point of roof, rather than the maximum 45 feet allowed in the
development regulations.
Additionally, the approval of the requested land use designation is consistent with Policy 1.17.5
of the Future Land Use Element, which states:
"The City shall continue to maintain and improve the character of existing single-family
and lower-density neighborhoods, by preventing conversions to higher densities, except
when consistent with adjacent land uses, or with imolementin9 redevelooment olans
including the Boynton Beach 20/20 Redevelopment Master Plan. "(emphasis added)
c. Whether changed or changing conditions make the proposed rezoning desirable.
The requested land use amendment and rezoning are desirable in their support of the Eastward
Ho! Initiative which grew out of the Governor's Commission for a Sustainable South Florida. In
its October 1995 initial report, the initiative recommends an increasingly active effort to redirect
development from areas next to the Everglades toward Southeast Florida's existing urban core.
One of the program's main objectives is the restoration and redevelopment of the eastern
urban areas to provide housing opportunities for the future population growth in areas where
adequate infrastructure capacity exists. Higher densities and increased population in the
eastern areas will also provide support for economic revitalization and downtown
redevelopment.
d. Whether the proposed use would be compatible with utility systems, roadways, and
other public facilities.
The demand for potable water is estimated at 13,560 gallons per day (based on 30 units x 2.26
persons per household x 200 gallons per day per capita). The demand for wastewater capacity
is estimated at 6,090 gallons per day (based on 30 units x 2.26 persons per household x 90
gallons per day per capita).
The Palm Beach County Traffic Division has reviewed the traffic statement for the project and
determined that the project is located within the County designated Coastal Residential
Exception area, and therefore meets the Traffic Performance Standards of Palm Beach County.
Page 6
File Number: LUAR 05-006
Name: Estancia
With respect to solid waste, the Palm Beach County Solid Waste Authority has stated that
adequate capacity exists to accommodate the county's municipalities throughout the 10-year
planning period. The School District of Palm Beach County has reviewed the application and has
determined that adequate capacity exists to accommodate the resident population. The City's
Fire Rescue and Police Departments have reviewed the application and have provided the project
can be adequately served with existing personnel and equipment. Lastly, drainage will also be
reviewed in detail as part of the review of the site plan approval, and must satisfy all
requirements of the city and local drainage permitting authorities.
e. Whether the proposed rezoning would be compatible with the current and future
use of adjacent and nearby properties, or would affect the property values of
adjacent or nearby properties.
The IPUD regulations contain requirements to ameliorate negative impacts of projects,
particularly height, on adjacent single family homes. With respect to other adjacent uses, the
R-3 Multi-family Residential district to the north allows a maximum height of 45 feet.
f. Whether the property is physically and economically developable under the existing
zoning.
A portion of the property was approved for redevelopment in 2001, however, that applicant did
not move forward with the project and a new site plan approval would be necessary before the
development could move forward. The two existing single family residences could continue or
be redeveloped.
g. Whether the proposed rezoning is of a scale which is reasonably related to the
needs of the neighborhood and the city as a whole.
The requested land use amendment and rezoning present the opportunity for redevelopment in
a highly visible entrance corridor to the City and will also provide support for economic
revitalization and downtown redevelopment.
h. Whether there are adequate sites elsewhere in the city for the proposed use, in
districts where such use is already allowed.
There are no other properties within the City that have the requested land use designation and
zoning category that do not have approved development orders. Residential densities of 20
dujac are permitted in the Federal Highway corridor to encourage infill development and
redevelopment. There are a limited number of sites elsewhere in the city where residential
development could occur at a density of 10.8 dujac; however, those sites do not offer the
opportunity for redevelopment and infill development that this location affords. Nor would
development of those available sites serve to promote the goals of the Community
Redevelopment Agency and the Federal Highwav Corridor Communitv Redevelooment Plan.
CONCLUSIONS I RECOMMENDATIONS
Page 7
File Number: LUAR 05-006
Name: Estancia
As indicated herein, this request is consistent with the intent of the Comprehensive Plan; will
not create additional impacts on infrastructure that cannot be accommodated within existing
capacities; will be compatible with adjacent land uses and will contribute to the overall
economic development of the City. Therefore, staff recommends:
1. That the City Commission, acting as the Local Planning Agency, find the proposed
amendments consistent with the Comprehensive Plan; and
2. That the subject requests have been reviewed based on the required criteria;
3. That the proposed redevelopment plan is consistent with the vision and
recommendations of the Federal Highwav Corridor Communitv RedeveloDment Plan; and
therefore,
4. That the land use amendment and rezoning be approved.
If the Community Redevelopment Agency Board or the City Commission recommends
conditions, they will be included within Exhibit "B".
ATrACHMENTS
S:\Planning\SHARED\WP\PROJECTS\Estancia @ Boynton Beach\LUAR OS-009\STAFF REPORT NEW.doc
The City of Boynton Beach
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DMSON
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
TEL: 561-742-6260
FAX: 561-742-6259
cr
www.boynton-beach.org
November 9, 2005
Pami R. Maugham
Weiner & Aronson, P.A.
102 N. Swinton Avenue
Delray Beach, FL 33444
RE: Text Amendment Application
Return of Incomplete Application
Dear Ms. Maugham,
The above referenced application for an amendment to the city's zoning
regulations, as submitted on October 21, 2005 is being returned due to
incompleteness and significant inconsistency with the Heart of Boynton
Redevelopment Plan.
The Land Development Regulations, Chapter 2. Zoning, Section 9. C.3, allows
for amendments to city zoning regulations by the City Commission, the
Planning and Development Board or by petition of owners, if endorsed by at
least fifty-one percent (51%) of the those property owners in that
specifically affected zoning district or area of amendment.
Additionally, please note that there is a Notice of Intent (NOI) in effect
for a portion of the area you appear to be targeting with your request.
It is unfortunate that your work on this project had progressed to this
degree with this deficiency; however, please understand that such
deficiencies are intended to be identified at a pre-application meeting,
required in advance of filing an application.
In considering the information herein, please also consider its significant
inconsistencies with the corresponding redevelopment plan, and current
direction to update the zoning recommendations from that plan.
Sincerely,
Ed Breese
Principal Planner
S:\Planning\SHARED\WP\CORRESP\Corresp M thru Z\M. weiner Heart of Boynton Overlay Code Review OS.doc
LOCATION MAP
Estancia at Boynton Beach
(f.k.a. Dakota. ~ofts)
LUAR 05-009.
Exhibit A
..-
160
80
o
N
. 160 Feet A
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November 8, 2005
Daniel Spotts, Miami Aqua Culture, Inc., thanked the Board for putting this off a month to clarify the
issues involved.
Mr, DeMarco asked Mr, Spotts if he had asked FEC about this since the last meeting. Mr, Spotts had not
entered any new requests, but as of the last meeting, they had said they owned the right-of-way, but not
the land. Also, FEC had declined to attend any of the meetings.
Chair Heavilin opened the floor for the public to speak on this item, and closed it when no one came
forward.
Motion
Vice Chair Tillman moved to approve the request for abandonment at 805 North Federal Highway for
Daniel Spotts (ABAN 05-007). Mr. Barretta seconded the motion that passed 7-0.
B. Land Use Plan Amendment
Ms, Horenburger announced that she was recusing herself from participation in the Estancia items. She
had no personal interest in the project but had a client who did, Ms. Horenburger duly completed a
Voting Conflict form and gave it to the Recording Secretary,
Attorney Spillias asked Board members to reveal any ex-parte communications they may have had with
anyone regarding any of the items being considered under public hearings, None were declared.
Attorney Spillias explained the procedures and requirements involved in quasi-judicial proceedings. He
then swore in all who planned to speak during public hearing.
1.
Project:
Agent:
Owner:
Location:
Description:
Estancia @ Boynton Beach (LUAR 05-009)
Carlos Ballbe, Keith & Ballbe, Inc,
HHC Boynton, LLC
3010 South Federal Highway (east side of
Federal Highway, approximately 300 feet south
of the intersection of Federal Highway and Old
Dixie Highway
Request to amend the Comprehensive Plan
Future Land Use Map from High Density
Residential (HDR) and Low Density Residential
(LDR) to Special High Density Residential
(SHDR); and
C. Rezoning
1)
Project:
Description:
Estancia @ Boynton Beach (LUAR 05-009)
Request to rezone from Planned Unit
Development (PUD) and R-l-M Single Family
Residential to Infill Planned Unit Development
(IPUD).
Dick Hudson, Sr. Planner, presented this item on behalf of Planning & Zoning staff. Mr. Hudson explained
that this project was located on the former site of the Sun Wah restaurant. The previous applicant was
Dakota Lofts, whose application was approved for a land use amendment and rezoning on February 19,
2001. At that time, the highest density that could be requested in this area was 10.8 du/ac and
development regulations for the IPUD zoning district had not been approved. The property has
languished in an undeveloped state since that approval. The staff report mentions a condominium
3
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November 8, 200S
development to the northwest of the subject project called Heritage Club and it should state Colonial
Club, This project was constructed at a density of 21 dujacre.
Staff recommended approval of the requested land use amendment and rezoning because:
1) The future land use amendment is consistent with the policies of the City's adopted
Comprehensive Plan, particularly the portions of policy 1.16,1 that defines Special High
Density Land Use relative to redevelopment planning, urban densities and housing
opportunities.
2) The requested land use amendment and rezoning meet or exceed the criteria for review as
required in the Land Development Regulations,
3) The proposed redevelopment plan is consistent with the vision and recommendations of the
Federal Highway Corridor Community Redevelopment Plan.
Due to the regulations of IPUDs, the site plan approval has to be concurrent with this approval.
D. New Site Plan
1.
Project:
Agent:
Owner:
Location:
Description:
Estancia (NWSP 05-0260
Carlos Ballbe, Keith & Ballbe, Inc.
HHC Boynton, LLC
3010 South Federal Highway
Request for new site plan approval to construct
30 townhouse units and related site
improvements on 2.6S-acres to be rezoned Infill
Planned Unit Development (IPUD)
Eric Johnson, Planner, presented the site plan on behalf of staff,
Mr, Myott commented that he and Mr. Barretta had requested they be provided with full size plans and
not the scaled down version in the agenda packets and they had not received them. The architectural
and other details are not really visible on the smaller versions.
Vivian Brooks apologized for the omission and hoped that Mr. Johnson's presentation and the applicant
would be able to answer their questions, Mr. Johnson shared his full-sized plan with the board members
so Mr. Myott and Mr. Barretta would be able to see what they wanted to see.
Mr. Johnson showed the elevations of the project.
Mr, Fenton and Mr, DeMarco inquired about the status of the water issue that arose with the Dakota
Lofts project. Mr, Johnson said unless there were underlying conditions or requirements such as deed
restrictions granting water rights to the existing users, it was incumbent upon the applicant to either
install a new well to serve those residential dwellings or to connect the aforementioned dwellings to City
water. Mr. Johnson understood that 821 Bamboo Lane is connected to potable water and sanitary sewer
but it appeared that 2 Virginia Gardens Drive is still on a well and septic tank.
Steve Gallagher, 816 Bamboo Lane, resident abutting the proposed project, commented that the
developer had agreed to pay for the installation of the water meter and hookup at 816 Bamboo Lane. Mr,
Gallagher submitted a letter to the Clerk that the applicant had written to the developer outlining the
understanding of the homeowners and the developer's offer to pay the costs associated with the hook up
of water to Mr. Gallagher's home. Mr, Gallagher also submitted letters to him from the former developer
offering to reimburse Bruce Jarvis and Christina Fried for the actual cost of hooking up to City water and
meter fees up to $4,000 and other commitments. Mr. Gallagher asked to have the letters from the
developers included in the conditions of approval. The residents also wanted the southern side of the
4
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November 8, 2005
proposed project to be more aesthetically pleasing to those residents who had to look at it and the
developer agreed to put awnings on the south side.
Mr. Barretta asked Mr. Johnson to elaborate on Condition of Approval #36 recommending enhancing the
south fa~ade of the southernmost building proposed along Federal Highway. He explained that the south-
facing fa~de was a focal point for the City and needed to be enhanced. Mr. Barretta thought the
applicant had been aware of this comment and wondered whether the applicant had responded to the
comment with an elevation to show the board what it would look like. He hoped the board was not being
asked to approve something without knowing what it would look like,
Chair Heavilin asked to have the applicant and the CRA Planner make their presentations because Mr.
Barretta might find his question answered during their comments.
Vivian Brooks, CRA Planning Director, stated she had reviewed the plan for Estancia and recommended
approval. The conditions CRA staff applied were to 1) incorporate on-street parking on South Federal
Highway, since the project only had four surplus parking spaces, and 2) underground the overhead
utilities on South Federal Highway. She had met with the developer the day before and they had agreed
to pursue on-street parking with FDOT and the utilities request.
Mr. Myott inquired whether the project would have gates along the side fronting on South Federal
Highway, He did not see them on the drawings and without them, the project would be much too "open."
The developer responded that there were gates but they were not shown on the particular elevation that
was shown during this meeting.
Carlos Ballbe, 4401 West Tradewinds Avenue, Lauderdale-by-the-Sea, appeared representing
HHC of Boynton, the new owners of the former Dakota Lofts project. He was proud of the work done by
the developers in meeting with the neighbors and coming up with a plan that met all the conditions of
approval given to the Dakota Lofts project, He introduced his team of consultants to answer specific
questions.
A PowerPoint presentation was shown for the project and the board asked questions. The project
architect stated the theme of the project was to have a courtyard feeling with townhouses as opposed to
a condo look, Gate and wall details were not shown but they did have a detailed blowup of the gates in
the architectural drawings, There is a main gate made of iron between the units and individual gates with
pilasters in front of them,
Mr. Barretta asked if the elevations satisfied staff and Mr. Johnson said he would have to evaluate them,
Mr, Barretta wanted the board to know what it was approving, saying the board had asked staff not to
have open-ended design items, He felt if staff made open-ended comments, they should ask the
petitioner to bring drawings that satisfied those comments, review the drawings and let the board know
whether they were satisfied or not. The board is supposed to approve the aesthetics of the project but it
was not clear what they were actually approving, Mr. Barretta was satisfied with the embellishments the
applicant suggested for the southern end of the building, but if he approved it, he would expect the final
result to look like that,
Mr. Fenton confirmed with the applicant that the turning ratio for fire trucks issue had been resolved,
Mr. DeMarco inquired about parking and Mr. Ballbe responded they had eight spaces for guests on site.
The landscape architect discussed the plant material planned for the proposed project. Mr. Myott asked
the applicant's plans for watering the landscaping. Mr, Ballbe said due to the potential of salt-water
intrusion into the water supply, the City Utility Department preferred those living east of U.S, 1 to use
other than non-City water if possible. They had not been able to find water at 40 to 60 feet yet but were
5
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November 8, 2005
continuing to try, The City would allow them to use City water if they were ultimately unsuccessful in
finding water,
Chair Heavilin opened the floor to the public and closed it when no one came forward,
Vice Chair Tillman asked the applicant what timetable they were looking at for the project, Mr. Ballbe
responded they would start working on the construction drawings upon Commission approval. It would
take about four months to get site development permits through the City and the property had to be
replatted. It would take about six months to get the plat recorded, They hoped to open the first quarter
of 2006.
Chair Heavilin asked when they planned to demolish the remaining buildings on the parcel. The developer
responded, "by the end of the year."
Motion
Mr. Myott moved to approve the request to amend the Comprehensive Plan Future Land Use Map from
High Density Residential (HDR) and Low Density Residential (LOR) to Special High Density Residential
(SHDR) (LUAR 05-009). Vice Chair Tillman seconded the motion that passed 6-0,
Motion
Mr. Myott moved to approve the request to rezone from Planned Unit Development (PUD) and R-1-M
Single Family Residential to Infill Planned Unit Development (IPUD) (LUAR 05-009). Vice Chair Tilman
seconded the motion that passed 6-0,
Chair Heavilin suggested the board might wish to include the two CRA staff comments as conditions, The
board might also consider the request of the homeowner abutting Estancia to include the developer's
agreements pertaining to water and certain aesthetic features as conditions also.
Mr. Barretta asked about the awnings the homeowners had requested on the south side of the project
and the architect's feelings about it. Also, he wanted to know what any proposed awnings would look
like, The project architect responded that they had no problem with awnings or carrying out the theme
from the South Federal Highway side to the south side. The homeowner commented that it did not have
to be awnings but could be windows, balcony railings, or something similar to the South Federal Highway
fa<;ade - just so it did not look like a blank wall.
Attorney Spillias commented if the board wished to make the homeowner's letter from the developer a
condition of approval, they should read it or have it read into the record. Mr. Myott suggested stating the
developer would have the same architectural features on the south elevation as on the west elevation.
Chair Heavilin read a portion of the letter from the developer to the Gallaghers as follows: "We will agree
to pay the costs associated with the hook up of water to your home (Steve Gallagher, 816 Bamboo Lane)
and will also reimburse Bruce Jarvis and Christina Fried for the actual cost of the work and meter fees up
to $4,000 each. We will agree at a minimum to add awnings to the second floor square windows that
face Bamboo Lane, which will complete your request. Additionally, we will review other options with our
architect today to see if additional decorative items can be added to the Bamboo Lane elevation."
Attorney Spillias suggested that the issue having to do with awnings would be appropriate issues to place
as conditions for site plan approval. Agreements for payments to be made between individuals would
probably not be appropriate to place on the site plan approval, Mr, Fenton agreed, adding that the
homeowners in question were not in the City limits.
Motion
Mr, Barretta moved to approve the site plan with the addition of the two CRA conditions and removal of
staff's Condition #36. Mr. Myott seconded the motion.
6
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VIII.-PUBLIC HEARING
ITEM 8.1
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
~ December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6,2006 (Noon)
0 January 3, 2006 December 19, 2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
--I
0 January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon) _,,: '-
;:~~'.')
...,,-~
0 Administrative 0 Development Plans 'U:.~
NATURE OF 0 Consent Agenda 0 New Business ..c""t
AGENDA ITEM ~ Public Hearing 0 Legal r',,)
-:1(:0
0 Bids 0 Unfinished Business (,) ---rT1
~'-) "'r>
,. ., ;'"'10
0 Announcement 0 Presentation -
0 City Manager's Report
RECOMMENDATION: Please place this request on the December 6,2005 City Commission Agenda under
Public Hearing to coincide with the corresponding land use amendment and rezoning requests. The Community
Redevelopment Agency Board approved the subject request on November 8, 2005, subject to staff comments excluding
condition #36, subject to additional CRA staff comments regarding underground utilities and on-street parking, and subject to
an additional condition on architectural details. For further details pertaining to the request, see attached Department
Memorandum No. PZ 05-208.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
Estancia @ Boynton Beach (NWSP 05-026)
Carlos Ballbe, Keith & Ballbe, Inc.
HHC Boynton, LLC
3010 South Federal Highway (East side of Federal Highway, approximately 300 feet
south of intersection of Federal Highway and Old Dixie Highway
Request for new site plan approval to construct 30 townhouse units and related site
improvements on 2.65-acres to be rezoned Infill Planned Unit Development (IPUD).
DESCRIPTION:
PROGRAM IMPACT:
FISCAL IMP ACT:
ALTERNATIVES:
N/A
N/A
N/A
~~~
:LC~_bH'
:l J ~~ \:z.- _
Planning -and Zo' irector City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Estancia @ Boynton Beach\NWSP 05-026\Agenda Item Request Estancia @ BB NWSP 05-026 12-5-05.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 05-208
STAFF REPORT
TO:
Chair and Members
Community Redevelopment Agency Board and City Commission
THRU:
FROM:
Michael Rumpf
Planning and Zoning Director
Eric Lee Johnson, AICP <i:L
Planner 0
November 2, 2005
DATE:
PROJECT NAME/NO:
Estancia at Boynton / NWSP 05-026
REQUEST:
New Site Plan
PROJECT DESCRIPTION
Property Owner: HHC Boynton, LLC
Applicant: HHC Boynton, LLC
Agent: Mr. Carlos J. Ballbe / Keith & Ballbe, Incorporated
Location: East side of South Federal Highway, approximately 400 feet south of Old
Dixie Highway (3010 South Federal Highway / see Location Map - Exhibit
"A'')
Existing Land Use: Low Density Residential (LDR), Moderate Density Residential (MoDR) and
High Density Residential (HDR)
Existing Zoning: R-1-AA Single Family Residential and PUD Planned Unit Development
Proposed Land Use: Special High Density Residential (SHDR - 20 du/ac)
Proposed Zoning: Infill Planned Unit Development (IPUD)
Proposed Use: 30 townhouse units
Acreage: :t2.643 acres
Adjacent Uses:
North:
To the northeast, a developed single-family residence designated
Moderate Density Residential (MoDR) and zoned R-1-AA Single Family
Residential. To the northwest, a condominium development (Heritage
Staff Report - Estancia (NWSP 05-026)
Memorandum No PZ 05-208
Page 2
Club) designated High Density Residential (HDR) and zoned R-3 Multi-
family Residential;
South:
To the southeast, two developed single family residences, the
westernmost designated Low Density Residential (LDR) and zoned R-1-AA
Single Family Residential, the easternmost lying in unincorporated Palm
Beach County, designated MR-S Medium Density Residential and zoned RS
Single Family Residential. To the southwest, the right-of-way of Bamboo
Lane, then vacant property lying in Palm Beach County, designated CHIS
Commercial High and zoned CG General Commercial;
East:
Developed single family residences designated Low Density Residential
(LDR) and zoned R-1-AA Single Family Residential then the Intracoastal
Waterway; and
West:
Right-of-way of Federal Highway, then developed property designated
Local Retail Commercial (LRC) and zoned C-3 Community Commercial.
PROPERTY OWNER NOTIFICATION
Owners of properties within 400 feet of the subject site plan were mailed a notice of this request and its
respective hearing dates. The applicant certifies that they posted signage and mailed notices in
accordance with Ordinance No. 04-007.
Site Characteristic: The subject property is comprised of three (3) irregular-shaped parcels all under
the same ownership totaling approximately 2.6S acres. Parcels 1 and 2 are
undeveloped and the easternmost portion, "Parcel 3", is primarily a finger canal of
the Intracoastal Waterway, The developer intends to leave the canal intact and to
utilize its square footage as a means to increase the allowable density. The subject
property lies within Study Area V of the Federal Highway Corridor Redevelopment
Plan, The survey shows that multiple easements have been dedicated throughout
the site. The survey also shows the location of existing single-family detached
homes (that once fronted on Virginia Gardens Drive) and new lot lines of previously
platted lots of the "Dakota Lofts PUD". The project intent is to raze all buildings in
order to construct townhouse buildings. However, one (1) existing single-family
dwelling was not acquired by the developer and therefore, will not be within the
scope of this project. However, access to the existing home would be preserved
thereto via an easement through the subject project.
Originally, the houses on Virginia Gardens Drive had direct access to Federal
Highway. However, the developer acquired this private right-of-way and has it
integrated into the design of the site plan. As a consequence, ingress I egress for
the remaining single-family dwelling (located directly east of the subject property)
will occur through the proposed site to Bamboo Lane. Additionally, it was learned
that a water well previously served the single family dwellings at 2 Virginia Gardens
Drive and 821 Bamboo Lane. This water well was considered a community well
and unless there were underlying conditions or requirements such as deed
restrictions granting water rights to the existing users, it was incumbent upon the
Staff Report - Estancia (NWSP 05-026)
Memorandum No PZ 05-208
Page 3
applicant to either install a new well to serve those residential dwellings or to
connect the aforementioned dwellings to City water. Staff understands that 821
Bamboo Lane is in fact, connected to potable water and sanitary sewer. However,
from a cursory review, it appears as though 2 Virginia Gardens Drive is still on well
and septic tank.
BACKGROUND
Proposal:
Mr. Carlos Ballbe, agent for HHC Boynton, LLC is proposing a new site plan for 30
townhouse units. The subject site was previously developed with the SunWah
Chinese restaurant. On January 15, 2002 the City Commission approved the site
for a residential townhouse project known as "Dakota Lofts". On February 28,
2002, the original owner applied for building permits but failed to submit actual
permit drawings. Subsequently, the property was sold to a different developer who
likewise, was unsuccessful in obtaining a building permit. The new developer
proposed various changes to the floor plan and elevations drawings, necessitating a
major site plan modification (MSPM 02-006). On January 21, 2003, the City
Commission approved the developer's request for major site plan modification and
accompanying Dakota Lofts Record Plat. Site plan approval is valid for one (1) year
and it subsequently expired on January 21, 2004. No request for site plan time
extension was ever submitted. It should be noted that any site improvements
other than a single-family or duplex home on the subject property requires site
plan approval. Now, the new property owner, HHC Boynton, LLC desires to
develop the former "Dakota Lofts" project with additional units because they (as
contract purchaser) were able to assemble additional lots along the former Virginia
Gardens Drive. However, the newly assembled lots are classified and zoned for
single family homes; not townhomes. Additionally, subsequent to when the
"Dakota Lofts" site plan was approved, the City created a more appropriate zoning
district (the Infill Planned Unit Development - IPUD) in order to better
accommodate infill development. The subject property is eligible for the IPUD
zoning district because it is located within Study Area V of the Federal Highway
Corridor Redevelopment Plan. Therefore, the developer is now requesting to
rezone the entire property to IPUD. Therefore, approval of this project is
contingent upon the approval of the corresponding request for land use change
and rezoning (LUAR 05-009). Fee-simple townhouses are permitted uses in the
IPUD zoning district. Under the Special High Density Residential/and use category,
the maximum allowable project density would consist of 52 dwelling units (density
at 20 dwelling units per acre). The project proposes a total of 30 dwelling units,
which equals a density of 11.35 dwelling units per acre. The entire project would
be built in one (1) phase.
Concurrency:
ANALYSIS
Traffic:
A traffic statement was sent to the Palm Beach County Traffic Division for
concurrency review in order to ensure an adequate level of service. The Palm
Beach County Traffic Division has determined that the proposed residential project
is located within the designated Coastal Residential Exception Areas of the county,
Staff Report - Estancia (NWSP 05-026)
Memorandum No PZ 05-208
Page 4
and therefore meets the Traffic Performance Standards of Palm Beach County.
However, no building permits are to be issued by the City, after the 2007 build-out
date (see Exhibit "c" - Conditions of Approval). The County traffic concurrency
approval is subject to the Project Aggregation Rules set forth in the Traffic
Performance Standards Ordinance.
Utilities:
The City's water capacity, as increased through the purchase of up to 5 million
gallons of potable water per day from Palm Beach County Utilities, would meet the
projected potable water for this project (project estimated to require a total of
13,560 gallons per day). Local piping and infrastructure improvements may be
required, especially on the water delivery system for the project, depending upon
the final project configuration and fire-flow demands. These local improvements
would be the responsibility of the site developer and would be reviewed at the time
of permitting. Sufficient sanitary sewer and wastewater treatment capacity is
currently available to serve the projected total of 6,090 gallons per day, subject to
the applicant making a firm reservation of capacity, following approval of the site
plan (see Exhibit "c" - Conditions of Approval).
Police I Fire: Staff reviewed the site plan and determined that current staffing levels would be
sufficient to meet the expected demand for services.
Drainage: Conceptual drainage information was provided for the City's review. The
Engineering Division has found the conceptual information to be adequate and is
recommending that the review of specific drainage solutions be deferred until time
of permit review. All South Florida Water Management District permits and other
drainage related permits must be submitted at time of building permit (see Exhibit
"c" - Conditions of Approval).
School: An application for school concurrency has been submitted to the School District of
Palm Beach County. No confirmation has yet been received. Therefore, no
building permits may be issued until the School District of Palm Beach County
confirms that adequate capacity exists to accommodate the proposed 30 dwelling
units (see Exhibit "c" - Conditions of Approval).
Driveways: The project proposes one main (1) point of ingress / egress to the subject site.
This point would be located on Bamboo Lane, According to the survey, Bamboo
Lane was previously dedicated as an ingress / egress easement (O.R.B. 14728,
Page 512) for the surrounding neighborhood. The developer intends to improve
the portion of Bamboo Lane that directly abuts the subject property. The site plan
(sheet SP1 of 2) shows that the project entrance on Bamboo Lane would be located
approximately 90 feet east from the paved portion of Federal Highway. Vehicles
leaving the subject property would be allowed to make right (west) and left (east)
traffic movements. However, Bamboo Lane is a dead end road and therefore,
vehicles traveling east from the subject property would be minimal.
The site plan proposes 22 to 24 foot wide drive aisles. The Typical Roadway
sections show that the width of the travel lanes would vary between 11 feet to 12
feet, depending on their location. All internal roadways would accommodate two
Staff Report - Estancia (NWSP 05-026)
Memorandum No PZ 05-208
Page 5
(2) -way traffic movements. The site plan shows an emergency vehicle "T" Turn-
around area, proposed north of the finger canal. This would allow fire trucks and
service vehicles to successfully turn around at the project's dead-end street. These
private streets, internal to the development, would conform to current engineering
standards.
Parking Facility: Two (2) and three (3) bedroom dwelling units require two (2) parking spaces per
unit. The project proposes 30 three (3) bedroom units and a recreation facility.
Therefore, based upon the above referenced number of units and the amenity, the
project requires a total of 65 parking spaces. The site plan shows that each unit
would have a two (2)-car garage, which would thus equate to providing 60 parking
spaces. The first floor plan (sheet A6) shows that each garage would be
dimensioned 22 feet - eight (8) inches in width and 21 feet in depth. The plan also
proposes eight (8) off-street parking spaces. According to the Typical Parking Stall
Detail, the 90-degree parking stalls would be dimensioned nine (9) feet in width by
18-feet in length. The handicap parking spaces would be dimensioned 12 feet in
width (with extra 5-feet of striping) and 18 feet in length. Combining the garage
spaces and the 90-degree spaces, the site plan would provide for a total of 68
parking spaces or an excess of three (3) parking spaces. The applicant informed
staff that it is their intent to provide an additional eight (8) parking spaces along
Federal Highway. That proposition would be subject to Florida Department of
Transportation (FOOT) review and approval.
Landscaping: The site plan tabular data (sheet SP1 of 2) indicates that 0.77 acres or 29.06% of
the site would be pervious surface. According to the Land Development
Regulations, the IPUD zoning district requires 200 square feet of usable open space
per dwelling unit. The plans propose 30 dwelling units and therefore, 6,000 square
feet of usable open space would be required. The land earmarked for the
recreation area in conjunction with eligible portions of the pervious surfaces brings
the plans into compliance with this usable open space requirement. The recreation
area alone constitutes over 87% of usable open space. The landscape plan would
provide a total of 81 canopy trees, 127 palm trees, and 1,065 shrubs, 2,312
groundcover plants, and 147 accent plants. The Plant List (sheet L-2 of 3)
indicates that 97% of the canopy trees, 60% of the palm trees, and 50% of the
shrubs would be native species.
The site plan (sheet SP1 of 3) shows that the western landscape buffer would be at
least 20 feet in width at its narrowest point. This landscape buffer would be
adjacent to Federal Highway, The landscape plan shows that this buffer would
consist of Live Oak, Foxtail palm, Silver Buttonwood hedge, Evergreen Giant, Wax
Jasmine, Crinum Lily, Simpson Stopper, Indian Hawthorne, and Dwarf Crown of
Thorns. The landscape plan also shows that a six (6) foot high perimeter fence
(with 6-foot high decorative columns) is proposed within this buffer, which would
be installed close to and running parallel with the west property line. Each unit
would have pedestrian access directly to Federal Highway. All pedestrians would
pass through an entry gate. The gates would be iron and the decorative columns
with their precast caps would have a smooth stucco finish. The Elevation Cross
Section of Federal Highway Buffer (sheet L-3 of 3) illustrates a street level view of
Staff Report - Estancia (NWSP 05-026)
Memorandum No PZ 05-208
Page 6
Federal Highway. The cross section shows that Live Oak trees and Foxtail palm
trees would be installed at 16 feet in height, Royal palm trees at 26 feet in height,
and Cabbage palms at 20 to 30 feet in height. The plant material (and their
specifications) proposed on the cross section supersedes the same on the
landscape plan and a revised landscape plan will be required at the time of
permitting as a result of the discrepancy between the two (see Exhibit "c" _
Conditions of Approval).
The site plan (sheet SP1 of 3) shows that the south landscape buffer, adjacent to
Bamboo Lane would be approximately seven (7) feet in width. This buffer would
contain a solid, six (6) foot tall wall with decorative columns and the following plant
material: Highrise Live Oak, Palatka Holly, Purple Glory tree, Foxtail palm, Simpson
Stopper, Crinum Lilly, Indian Hawthorne, and Dwarf Crown of Thorns. As part of
the improvement proposed to Bamboo Lane, the existing landscape median would
be enhanced with 23 Dwarf Scheff/era, 25 Crown of Thorns, and 25 Indian
Hawthorne installed within.
The site plan (sheet SP1 of 3) shows that the north landscape buffer would be
approximately six (6) feet in width at its narrowest point. It should be noted that
Areca palm trees and a 10-foot tall Ficus hedge were previously installed along the
south property line of the abutting property to the north. However, the following
plant material is proposed within the north landscape buffer of the subject
property: Royal palm, Buttonwood, Gumbo Limbo, Purple Glory tree, Cat palm,
Red Ginger, Dwarf Schefflera, and Dwarf Firebush. A wall is proposed along the
western half of the north property line.
The site plan (sheet SP1 of 3) shows that the east landscape buffer would be 20
feet in width at its narrowest point. The landscape plan shows that Highrise Live
Oak, Cabbage palm, Gumbo Limbo, Palatka Holly, Fahahatchee grass, Redtip
Cocoplum, and Sword fern are proposed within this buffer. The main objective of
this buffer is to serve as a barrier between the subject property and the adjacent
single-family homes. Staff has concerns over the deciduous nature of the Gumbo
Limbo and therefore recommends substituting them with another type of native,
canopy tree such as a Paradise tree or Mahogany (see Exhibit "c" - Conditions of
Approval).
The Typical 4, 5, and 7 Unit Landscape Plans (sheet L2 of 3) depict the use of
Indian Hawhthorne, Silver Buttonwood hedge, Wart Fern, Redtip Cocoplum, Crinum
Lily, and Tibouchina. The pool area would have Coconut palms on each side.
Building and Site: As previously mentioned, the applicant is requesting to rezone the property to the
IPUD zoning district with a density of 11.32 dwelling units per acre. The maximum
density allowed by the Special High Density Residential land use classification is 20
dwelling units per acre. The 30 dwelling units are proposed within six (6) separate
buildings on the 2.65-acre site. Each building would contain a varying number of
dwelling units, ranging from four (4) units to seven (7) units. The unit plans (sheet
A.13.0 through sheet A.16.0) show the size of each unit, ranging from 1,931
square feet to 2,372 square feet of "under roof area".
Staff Report - Estancia (NWSP 05-026)
Memorandum No PZ 05-208
Page 7
The IPUD zoning district allows buildings to reach a maximum height of 45 feet,
however, a lesser height could be imposed for better compatibility with adjacent
properties. All buildings would be three (3) stories in height, the tallest of which,
would be 36 feet - six (6) inches in height, measured at the mid-point of the
pitched roof. The elevations do not indicate the height to the peak of the roof.
The IPUD zoning district contains no specific minimum building setback
requirements other than mirroring the setbacks of adjacent zoning districts. The
required setbacks, most important to this project, would be those required along
the east property line. The abutting property to the northeast is zoned R-l-AA and
requires a side yard setback of 10 feet. The site plan is proposing a 20-foot
building setback at the northeast corner of the property. The abutting property to
the southeast is also zoned R-l-AA. Likewise, it has the same side setback
requirement (10 feet). However, it appears as though the existing single-family
detached home on the abutting property to the southeast is non-conforming
because there is no side yard setback. This non-conforming status of the abutting
neighbor to the east would not be an issue for the current developer because
Building #3 would be setback 23 feet from the east property line; it needs to be
setback only 10 feet from the east property line. The abutting multi-family
development to the north is zoned R-3. The required setbacks along the north
property line that are pertinent to the Estancia project would be as follows: Side-
20 feet and Rear - 40 feet. To comply, the site plan shows the buildings of the
subject property would be setback between 20 feet at its narrowest point to nearly
40 feet at its widest point from the north property line. The site plan shows that
the buildings would be setback 20 feet from the west property line (along Federal
Highway). Buildings #1 and #3 would be setback 35 feet from the south property
line (along Bamboo Lane).
On the site plan tabular data, the setback table indicates that the parcel setbacks
would be 20 feet from the west property line, 15 feet from the north property line,
30 feet from the south property line, and 10 feet from the east property line. This
does not coincide with the aforementioned setback information and as a
consequence, must be rectified to match each other at the time of permitting (see
Exhibit "c" - Conditions of Approval). The unit setbacks within each parcel
boundary are proposed as follows: Front, Rear, and Sides - five (5) feet.
No individual swimming pools are proposed but a note on the site plan indicates
that screen enclosures would be permitted, such as long as they do not go beyond
the building envelop. The second story balconies would be approximately three (3)
feet deep and extend into the front setback. This encroachment would only occur
within the setback proposed along Federal Highway. The recreation area would be
located at the eastern portion of the property abutting the finger canal and flanked
by the townhouse buildings on the north and south sides. It would include a
cabana and a swimming pool. The clubhouse elevation (sheet A-17) does not
indicate the roof height but shows it as a one (i)-story structure.
Staff Report - Estancia (NWSP 05-026)
Memorandum No PZ 05-208
Page 8
Design:
The proposed buildings and clubhouse resemble a modern Spanish-Mediterranean
design with textured stucco finish, decorative shutters, outriggers, and S-tile roof.
The elevations show that each building would have decorative garage doors, tile
inlays, and wall mounted lighting fixtures. The project proposes multi-colored
buildings consisting of the following Sherman Williams paint:
Color code Color Location
SW # 6686 Light yellow Main wall
SW# 6339 Tan Main wall
SW# 6673 Yellow Main wall
SW# 6355 Light Brown Main wall
SW # 6962 Purple Shutters
The elevations of the clubhouse (sheet A17) show that it would have the same s-
tile roof as the townhouse buildings. The clubhouse would be painted yellow and
would have an aluminum gate with self closing and latching doors to meet
requirements of the Florida Safe Pool Act.
The plans propose one (1) type of outdoor freestanding lighting fixture. The Type
"A" Light Pole detail on the photometric plan detail (sheet PHI of 1) indicates it
would be 18-feet in height and made of round aluminum. Each pole would be
painted black and have a decorative lamp. The photometric plan demonstrates
that lighting levels would be adequate and not "spill" over onto adjacent properties.
Pursuant to Chapter 2, Section 5.L.4.g.(1) of the Land Development Regulations,
project compatibility is judged on how well the proposed development fits within
the context of the neighborhood and abutting properties. Attached is a letter-sized
sheet that illustrates building heights, setbacks, and plant material. Staff
determined that the original Dakota Lofts site plan met the intent of the code, and
this generation of plans (Estancia) surpasses the quality of the former.
Signage:
The Landscape Feature detail on sheet AD.l shows that an "Estancia" sign is
proposed on the entry wall at the southwest corner of the property. The detail
shows that it would be aluminum, black powder-coated lettering with uplighting.
No dimensions or font types were indicated on the sign detail. The sign is limited
to six (6) feet in height and 32 square feet in area pursuant to Chapter 21, Article
IV, Section 1.D. of the Land Development Regulations (see Exhibit"C" - Conditions
of Approval),
RECOMMENDATION:
Staff has reviewed this request for new site plan approval and is recommending approval, contingent upon
the successful request for land use amendment / rezoning (LUAR 05-009) and subject to satisfying all
comments indicated in Exhibit "C" - Conditions of Approval. Any additional conditions recommended by
the Board or City Commission shall be documented accordingly in the Conditions of Approval.
S:\Planning\SHARED\WP\PROJECTS\Estancia @ Boynton Beach\NWSP OS-026\Staff Report.doc
LOCATION MAP
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EXHIBIT "C"
Conditions of Approval
Project name: Estancia at Boynton
File number: NWSP 05-026
Reference: 3rd review plans identified as a New Site Plan with a September 27,2005 Planning and Zoning
Department date stamp marking.
I
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments: None X
PUBLIC WORKS - Traffic
Comments: None X
ENGINEERING DIVISION
Comments:
1. Upon satisfactory Commission approval of the site plan, the applicant shall X
enter the plat process through the City's Engineering Division. A preliminary
plat application may be initiated during the site plan review to expedite
issuance of the Land Development Permit.
2. The existing Boundary Survey is an augmented version of the Dakota Lofts X
record plat (recorded in P.B. 97, Pgs. 132-134, on 3/11/03); a new record plat
will be required to reflect the new Site Plan and additional land to be
incorporated into the development.
3. Full drainage plans, including drainage calculations, in accordance with the X
LDR, Chapter 6, Article IV, Section 5 will be required at the time of
permitting.
4. Paving, Drainage and site details will not be reviewed for construction X
acceptability at this time. All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings
and the "Engineering Design Handbook and Construction Standards" and
will be reviewed at the time of construction permit application.
UTILITIES
Comments:
5. All utility easements and utility lines shall be shown on the landscape plans X
(as well as the Water and Sewer Plans) so that we may determine which
appurtenances, trees or shrubbery may interfere with utilities. In general,
palm trees will be the only tree species allowed within utility easements.
Canopy trees may be planted outside of the easement so that roots and
branches will not impact those utilities within the easement in the foreseeable
future. The LDR, Chapter 7.5, Article I, Section 18.1 gives public utilities
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DEPARTMENTS INCLUDE REJECT
the authority to remove any trees that interfere with utility services, either in
utility easements or public rights-of-wav.
6. Palm Beach County Health Department permits will be required for the water X
and sewer systems serving this project (CODE, Section 26-12).
7. Fire flow calculations will be required demonstrating the City Code X
requirement of 1,500 g.p.m. (500 g.p.m. some residential developments) with
20 p.s.i. residual pressure as stated in the LDR, Chapter 6, Article IV, Section
16, or the requirement imposed by insurance underwriters, whichever is
greater (CODE, Section 26-16(b)).
8. The CODE, Section 26-34(E) requires that a capacity reservation fee be paid X
for this project either upon the request for the Department's signature on the
Health Department application forms or within seven (7) days of site plan
approval, whichever occurs first. This fee will be determined based upon
final meter size, or expected demand.
9. A building permit for this project shall not be issued until this Department has X
approved the plans for the water and/or sewer improvements required to
service this project, in accordance with the CODE, Section 26-15.
10. Utility construction details will not be reviewed for construction acceptability X
at this time. All utility construction details shall be in accordance with the
Utilities Department's "Utilities Engineering Design Handbook and
Construction Standards" manual (including any updates); they will be
reviewed at the time of construction permit application.
FIRE
Comments: None X
POLICE
Comments: None X
BUILDING
Comments:
11. Indicate within the site data the type of construction of each building as X
defined in 2004 FBC, Chapter 6.
12. Indicate within the site data the occupancy type of each building as defined in X
2004 FBC, Chapter 3.
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DEPARTMENTS
INCLUDE REJECT
13. Place a note on the elevation view drawings indicating that the exterior wall X
openings and exterior wall construction comply with 2004 FBC, Table 704.8,
or 2004 FBC, Residential, Section R302.2. Submit calculations that clearly
reflect the percentage of protected and unprotected wall openings permitted
per 2004 FBC, Table 704.8 or 2004 FBC, Residential, Section R302.2.
14. Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph. Wind forces on every building or structure
shall be determined by the provisions of ASCE 7, Chapter 6, and the
provisions of 2004 FBC, Section 1609 (Wind Loads). Calculations that are
signed and sealed by a design professional registered in the state of Florida
shall be submitted for review at the time of permit application.
15. Every building and structure shall be of sufficient strength to support the X
loads and forces encountered per the 2004 FBC, Section 1607 and Table
1607.1. Indicate the live load (pst) on the plans for the building design.
16. Buildings three-stories or higher shall be equipped with an automatic X
sprinkler system per F.S. 553.895. Fire protection plans and hydraulic
calculations shall be included with the building plans at the time of permit
application.
17. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
18. CBBCPP 3.C.3.4 requires the conservation of potable water. City water may X
not, therefore, be used for landscape irrigation where other sources are readily
available.
19. A water-use permit from SFWMD is required for an irrigation system that X
utilizes water from a well or body of water as its source. A copy of the permit
shall be submitted at the time of permit application, F.S. 373.216.
20. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
A The full name of the project as it appears on the Development Order and
the Commission-approved site plan.
B If the project is a multi-family project, the building numberls must be
provided. The building numbers must be the same as noted on the
Commission-approved site plans.
C The number of dwelling units in each building.
D The number of bedrooms in each dwelling unit.
E The total amount paid and itemized into how much is for water and how
much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
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DEPARTMENTS INCLUDE REJECT
21. At time of building permit application, submit verification that the City of X
Boynton Beach Parks and Recreation Impact Fee requirements have been
satisfied by a paid fee or conveyance of property. The following information
shall be provided:
A A legal description of the land.
B The full name of the project as it appears on the Development Order and
the Commission-approved site plan.
C If the project is a multi-family project, the building numberls must be
provided. The building numbers must be the same as noted on the
Commission-approved site plans.
D The number of dwelling units in each building.
E The total amount being paid.
(CBBCO, Chapter 1, Article V, Section 3(f))
PARKS AND RECREATION
Comments:
22. Recreation and Parks Impact Fee is $23,130 and should be paid prior to the X
issuance of the first permit.
FORESTER/ENVIRONMENTALIST
Comments:
23. The plant material (and their specifications) proposed on the Cross Section of X
Federal Highway Buffer supersedes the same as shown on the landscape plan
and therefore, a revised landscape plan will be required at the time of
permitting.
24. Three (3) Gumbo Limbo trees are proposed at the northeast comer of the X
property, adjacent to the single-family home. While Gumbo Limbo trees
provide a large canopy, staff still has concerns over the deciduous nature of
them and their ability to effectively buffer year-round. Therefore,
recommends substituting these three (3) particular trees with another type of
native, canopy tree, such as a Paradise, Red Cedar, Hex, or Mahogany tree or
a combination.
PLANNING AND ZONING
Comments:
25. Because there are multiple lots, a unity of title will be required to join the lots X
together. This shall be executed prior to the issuance of a building permit.
26. Approval of this project is contingent upon the approval of the accompanying X
request for land use amendment 1 rezoning (LUAR 05-009). Staff
recommends that all sales information used to promote the development and
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DEPARTMENTS INCLUDE REJECT
all homeowner documents should inform buyers that the units are located in
the hurricane evacuation zone.
27. The project must obtain approval from the School District of Palm Beach X
County regarding school concurrency prior to the issuance of a building
permit. It would be preferable to have this approval prior to the Community
Redevelopment Agency Board meeting.
28. On the site plan tabular data (sheet SPl of 2), indicate that the project X
requires 65 parking spaces rather than 62 parking spaces. Also, correct the
tabular data on the on the site plan prepared by Randall Stofft Architects
(sheet AO.l) so that it matches sheet SPl of2.
29. On the site plan tabular data, the setback table indicates that the parcel X
setbacks lines would be setback 20 feet from the west property line, 15 feet
from the north property line, 30 feet from the south property line, and 10 feet
from the east property line. This does not coincide with the aforementioned
setback information and as a consequence, must be rectified to match each
other at the time of permitting.
30. All new docks would require approval from the U.S. Army Corps of X
Engineers. If an IPUD is located with frontage on the Intracoastal Waterway,
conditions of approval shall include a deed restriction requiring that any
marina or dockage built will not exceed in width, the boundaries of the
project's actual frontage on the water, regardless of what any other governing
or permitting entity may allow or permit (Chapter 2, Section 5.LA.g.(3)).
31. The sign is limited to six (6) feet in height and 32 square feet in area pursuant X
to Chapter 21, Article IV, Section J.D. of the Land Development Regulations.
32. A condition of approval from the Community Redevelopment Agency Board X
from the original site plan application stated the following: Provide formal
agreements between the developer and the adjacent property owners
regarding the current and proposed water service. This directly relates to
those adjacent single family residences currently receiving water service from
a well that is located on the subject property.
33. A condition of approval from the Community Redevelopment Agency Board X
from the original site plan application stated the following: Provide formal
agreements between the developer and the adjacent property owners
regarding the continued use of existing docks located on the finger canal of
the subject property.
34. All elevation pages shall indicate the paint color name and corresponding X
color codes. Staff recommends using a color schedule (Chapter 4, Section
7.D.).
35. In order to ensure proper maintenance of the buffer areas, staff recommends X
converting them from private property to "buffer tracts" that would be owned
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DEPARTMENTS INCLUDE REJECT
and maintained by the Home Owners' Association.
36. Staff recommends enhancing the south fa<;:ade of the southernmost building X
proposed along Federal Highway with additional elements, such as faux
windows, faux balcony, score lines, decorative shutters, awnings, and I or
inlays.
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
COMMENTS:
Comments:
37. Omit condition #36 and require south elevation along Bamboo Lane to have X
similar architectural features as the west elevation along Federal Highway.
38. Request from DOT approval for on-street parking. X
39. Consider placement of utilities underground. X
ADDITIONAL CITY COMMISSION COMMENTS:
Comments:
39. To be determined.
MWRlelj
S:\Planning\SHAREDlWP\PROJECTS\Estancia @ Boynton Beach\NWSP 05-026\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
Estancia at Boynton
AGENT:
Mr. Carlos Ballbe I Keith & Ballbe, Incorporated
AGENTS ADDRESS:
2201 West Prospect Road, Suite 100 Fort Lauderdale, FL 33309
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
December 6, 2005
TYPE OF RELIEF SOUGHT: Request new site plan approval to construct 30 townhouse units on a
2.65-acre parcel in the IPUD zoning district.
LOCATION OF PROPERTY: 3010 South Federal Highway. East side of South Federal Highway,
approximately 400 feet south of Old Dixie Highway
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the
findings and recommendation of the Community Redevelopment Agency Board, which Board found
as follows:
OR
THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\Estancia@Boynton BeachINWSP 05-026\DO.doc
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November 8, 2005
development to the northwest of the subject project called Heritage Club and it should state Colonial
Club, This project was constructed at a density of 21 dujacre,
Staff recommended approval of the requested land use amendment and rezoning because:
1) The future land use amendment is consistent with the policies of the City's adopted
Comprehensive Plan, particularly the portions of policy 1.16.1 that defines Special High
Density Land Use relative to redevelopment planning, urban densities and housing
opportunities.
2) The requested land use amendment and rezoning meet or exceed the criteria for review as
required in the Land Development Regulations,
3) The proposed redevelopment plan is consistent with the vision and recommendations of the
Federal Highway Corridor Community Redevelopment Plan,
Due to the regulations of IPUDs, the site plan approval has to be concurrent with this approval.
D. New Site Plan
1.
Project:
Agent:
Owner:
Location:
Description:
Estancia (NWSP 05-0260
Carlos Ballbe, Keith & Ballbe, Inc.
HHC Boynton, LLC
3010 South Federal Highway
Request for new site plan approval to construct
30 townhouse units and related site
improvements on 2,65-acres to be rezoned Infill
Planned Unit Development (IPUD)
Eric Johnson, Planner, presented the site plan on behalf of staff.
Mr. Myott commented that he and Mr. Barretta had requested they be provided with full size plans and
not the scaled down version in the agenda packets and they had not received them, The architectural
and other details are not really visible on the smaller versions.
Vivian Brooks apologized for the omission and hoped that Mr, Johnson's presentation and the applicant
would be able to answer their questions, Mr, Johnson shared his full-sized plan with the board members
so Mr, Myott and Mr. Barretta would be able to see what they wanted to see.
Mr, Johnson showed the elevations of the project,
Mr. Fenton and Mr, DeMarco inquired about the status of the water issue that arose with the Dakota
Lofts project. Mr. Johnson said unless there were underlying conditions or requirements such as deed
restrictions granting water rights to the existing users, it was incumbent upon the applicant to either
install a new well to serve those residential dwellings or to connect the aforementioned dwellings to City
water, Mr. Johnson understood that 821 Bamboo Lane is connected to potable water and sanitary sewer
but it appeared that 2 Virginia Gardens Drive is still on a well and septic tank.
Steve Gallagher, 816 Bamboo Lane, resident abutting the proposed project, commented that the
developer had agreed to pay for the installation of the water meter and hookup at 816 Bamboo Lane. Mr.
Gallagher submitted a letter to the Clerk that the applicant had written to the developer outlining the
understanding of the homeowners and the developer's offer to pay the costs associated with the hook up
of water to Mr. Gallagher's home. Mr. Gallagher also submitted letters to him from the former developer
offering to reimburse Bruce Jarvis and Christina Fried for the actual cost of hooking up to City water and
meter fees up to $4,000 and other commitments. Mr, Gallagher asked to have the letters from the
developers included in the conditions of approval. The residents also wanted the southern side of the
4
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November 8, 2005
proposed project to be more aesthetically pleasing to those residents who had to look at it and the
developer agreed to put awnings on the south side.
Mr. Barretta asked Mr. Johnson to elaborate on Condition of Approval #36 recommending enhancing the
south fa<;ade of the southernmost building proposed along Federal Highway, He explained that the south-
facing fa<;ade was a focal point for the City and needed to be enhanced, Mr. Barretta thought the
applicant had been aware of this comment and wondered whether the applicant had responded to the
comment with an elevation to show the board what it would look like. He hoped the board was not being
asked to approve something without knowing what it would look like,
Chair Heavilin asked to have the applicant and the CRA Planner make their presentations because Mr,
Barretta might find his question answered during their comments,
Vivian Brooks, CRA Planning Director, stated she had reviewed the plan for Estancia and recommended
approval. The conditions CRA staff applied were to 1) incorporate on-street parking on South Federal
Highway, since the project only had four surplus parking spaces, and 2) underground the overhead
utilities on South Federal Highway. She had met with the developer the day before and they had agreed
to pursue on-street parking with FDOT and the utilities request.
Mr. Myott inquired whether the project would have gates along the side fronting on South Federal
Highway, He did not see them on the drawings and without them, the project would be much too "open."
The developer responded that there were gates but they were not shown on the particular elevation that
was shown during this meeting.
Carlos BaUbe, 4401 West Tradewinds Avenue, Lauderclale-by-the-Sea, appeared representing
HHC of Boynton, the new owners of the former Dakota Lofts project, He was proud of the work done by
the developers in meeting with the neighbors and coming up with a plan that met all the conditions of
approval given to the Dakota Lofts project, He introduced his team of consultants to answer specific
questions,
A PowerPoint presentation was shown for the project and the board asked questions. The project
architect stated the theme of the project was to have a courtyard feeling with townhouses as opposed to
a condo look. Gate and wall details were not shown but they did have a detailed blowup of the gates in
the architectural drawings. There is a main gate made of iron between the units and individual gates with
pilasters in front of them.
Mr, Barretta asked if the elevations satisfied staff and Mr. Johnson said he would have to evaluate them.
Mr, Barretta wanted the board to know what it was approving, saying the board had asked staff not to
have open-ended design items. He felt if staff made open-ended comments, they should ask the
petitioner to bring drawings that satisfied those comments, review the drawings and let the board know
whether they were satisfied or not. The board is supposed to approve the aesthetics of the project but it
was not clear what they were actually approving, Mr. Barretta was satisfied with the embellishments the
applicant suggested for the southern end of the building, but if he approved it, he would expect the final
result to look like that.
Mr. Fenton confirmed with the applicant that the turning ratio for fire trucks issue had been resolved,
Mr, DeMarco inquired about parking and Mr. Ballbe responded they had eight spaces for guests on site.
The landscape architect discussed the plant material planned for the proposed project. Mr. Myott asked
the applicant's plans for watering the landscaping. Mr. Ballbe said due to the potential of salt-water
intrusion into the water supply, the City Utility Department preferred those living east of U,S, 1 to use
other than non-City water if possible. They had not been able to find water at 40 to 60 feet yet but were
5
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November 8, 2005
continuing to try. The City would allow them to use City water if they were ultimately unsuccessful in
finding water.
Chair Heavilin opened the floor to the public and closed it when no one came forward.
Vice Chair Tillman asked the applicant what timetable they were looking at for the project, Mr. Ballbe
responded they would start working on the construction drawings upon Commission approval. It would
take about four months to get site development permits through the City and the property had to be
replatted. It would take about six months to get the plat recorded. They hoped to open the first quarter
of 2006,
Chair Heavilin asked when they planned to demolish the remaining buildings on the parcel. The developer
responded, "by the end of the year."
Motion
Mr, Myott moved to approve the request to amend the Comprehensive Plan Future Land Use Map from
High Density Residential (HDR) and Low Density Residential (LDR) to Special High Density Residential
(SHDR) (LUAR 05-009). Vice Chair Tillman seconded the motion that passed 6-0,
Motion
Mr. Myott moved to approve the request to rezone from Planned Unit Development (PUD) and R-1-AA
Single Family Residential to Infill Planned Unit Development (IPUD) (LUAR 05-009). Vice Chair Tilman
seconded the motion that passed 6-0.
Chair Heavilin suggested the board might wish to include the two CRA staff comments as conditions. The
board might also consider the request of the homeowner abutting Estancia to include the developer's
agreements pertaining to water and certain aesthetic features as conditions also.
Mr. Barretta asked about the awnings the homeowners had requested on the south side of the project
and the architect's feelings about it. Also, he wanted to know what any proposed awnings would look
like. The project architect responded that they had no problem with awnings or carrying out the theme
from the South Federal Highway side to the south side. The homeowner commented that it did not have
to be awnings but could be windows, balcony railings, or something similar to the South Federal Highway
fac;ade - just so it did not look like a blank wall.
Attorney Spillias commented if the board wished to make the homeowner's letter from the developer a
condition of approval, they should read it or have it read into the record. Mr. Myott suggested stating the
developer would have the same architectural features on the south elevation as on the west elevation,
Chair Heavilin read a portion of the letter from the developer to the Gallaghers as follows: "We will agree
to pay the costs associated with the hook up of water to your home (Steve Gallagher, 816 Bamboo Lane)
and will also reimburse Bruce Jarvis and Christina Fried for the actual cost of the work and meter fees up
to $4,000 each. We will agree at a minimum to add awnings to the second floor square windows that
face Bamboo Lane, which will complete your request. Additionally, we will review other options with our
architect today to see if additional decorative items can be added to the Bamboo Lane elevation."
Attorney Spillias suggested that the issue having to do with awnings would be appropriate issues to place
as conditions for site plan approval. Agreements for payments to be made between individuals would
probably not be appropriate to place on the site plan approval. Mr. Fenton agreed, adding that the
homeowners in question were not in the City limits.
Motion
Mr, Barretta moved to approve the site plan with the addition of the two CRA conditions and removal of
staff's Condition #36. Mr, Myott seconded the motion.
6
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November 8, 2005
Chair Heavilin asked if Mr. Barretta wanted to include the comment about awnings, but Mr, Barretta did
not wish to include it.
The motion passed 6-0.
Ms. Horenburger returned to the dais.
VII. Pulled Consent Agenda Items
A. Approval of Minutes for the September 22. 2005 Workshop
On page 8, Mr. Barretta wanted to delete the second sentence in the third paragraph from the bottom
and replace it as follows: There should be no blank walls in excess of 20' x 10' without windows.
On page 9, Mr. Barretta wanted to add, "Mr. Rumpf confirmed this' following the statement about
sidewalks not having to be paved.
On the same page, fifth paragraph from the bottom, "but staff is flexible" should be replaced with" the
guidelines are flexible. "
On page 12, third paragraph from the bottom, the words "45' step back" should be deleted. The intent
was to provide a 5 or 10-foot setback at heights of 45 feet.
On page 15, second paragraph, insert the words "for example" after INCA,
On page 15, third paragraph, delete words "have worked" and replace with "will work,"
On page 15, fourth paragraph, "this proposal versus the current zoning" should read instead, "their
current proposal versus the current zoning. "In the same paragraph, "Mr. Hutchinson said he would work
with City staff on this" should be replaced with "Mr. Hutchinson said he would have eRA staff prepare the
document/data. "
On page 16, Map #6, MU-L! should be MU-Ll.
On page 18, third paragraph from the bottom, strike the words "or R-3.
On page 19, third paragraph from the bottom, sentence ending in mixed use should be "mixed-use low,"
In the next paragraph on page 19, a reference is made to a consultant reviewing the current height limit
in M-1 zoning districts, Mr. Barretta did not recall such a comment and did not know who that consultant
might be. Mike Rumpf, Planning & Zoning Director, stated that they had preliminary comments and
recommendations from the consultant regarding the M-1 zoning district and building heights. Mr. Barretta
asked if the consultant should, then, be identified by name. Ms. Horenburger stated, "Not if you didn't
then; it would be changing the record."
On page 20, the last paragraph prior to Adjournment, add "meaning density" after the word people, Ms.
Horenburger said that if this was not what he said, the record should not be changed. Attorney Spillias
agreed. Mr. Barretta stated he was recommending the changes. He spoke at length at the meeting on
density and a lot of it was stricken. He felt if the members listened to the tape, they would agree adding
"meaning density" was appropriate to what he said at that meeting. Mr. Barretta asked if the board
wanted to listen to the tape, but Chair Heavilin thought that would not be necessary.
7
..~
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VIII.-PUBLIC HEARING
ITEM Coo
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[ZJ December 6, 2005 November 14, 2005 (Noon.) D February 7,2006 January 17, 2006 (Noon)
D December 20, 2005 December 5, 2005 (Noon) D February 21, 2006 February 6, 2006 (Noon)
D January 3, 2006 December 19,2005 (Noon) D March 7, 2006 February 21, 2006 (Noon)
D January 17, 2006 January 3,2006 (Noon) D March 21 , 2006 March 6, 2006 (Noon)
D Administrative D Development Plans
NATURE OF D Consent Agenda D New Business .......
AGENDA ITEM [ZJ Public Hearing [ZJ Legal ~
~.~.....}
D Bids D UnfInished Business ~.~~
..,-,<
D Announcement D Presentation -...1 ' '.=;
D City Manager's Report -,J '.
-'; -~
"--,
"-
...,llt'
-.. -71
", I a::;
RECOMMENDATION: Please place this request on the December 6,2005 City Commission Agend~der:~4blic
Hearing, including the corresponding resolution. Concurrent with this request, the item is scheduled for review by the . '1 ~
Planning and Development Board on November 22, 2005 and the Community Redevelopment Agency Board on November
29,2005. For further details pertaining to the request, see attached Department Memorandum No. PZ 05-230.
EXPLANATION: Section 163.3191, Florida Statutes, directs local governments to periodically assess the success or
failure of its adopted Comprehensive Plan to adequately address changing conditions and state policies and rules. Over the
past year, staff has reviewed the Comprehensive Plan in light oflocally identifIed growth management issues, impact resulting
from changes in population and land use, and amendments to state and regional plans, which may impact local planning, in
order to develop the report. Staff requests adoption of the Evaluation and Appraisal Report (EAR) on the City of Boynton
Beach Comprehensive Plan for transmittal to the Florida Department of Community Affairs (DCA) for its review for
suffIciency pursuant to the requirements of Chapter 163.3191, Florida Statutes.
PROGRAM IMPACT:
Failure to transmit an adopted EAR could result in DCA not accepting any future
Comprehensive Plan amendments
N/A
Direct changes to the proposed EAR, or not adopt and transmit the EAR and accept no
future amendments to the City's Comprehensive Plan
Dev~1it ~;_m"
FISCAL IMPACT:
ALTERNATIVES:
;~.(J --Z L~
Planning a~oning Director
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
"
1 RESOLUTION R05-
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH ADOPTING THE
5 EVALUATION AND APPRAISAL REPORT FOR THE
6 CITY OF BOYNTON BEACH COMPREHENSIVE
7 PLAN; STATING THE INTENT OF THE COMMISSION
8 TO AMEND THE COMPREHENSIVE PLAN BASED
9 UPON RECOMMENDATIONS CONTAINED IN THE
10 REPORT; AND APPROVING TRANS MITT AL TO THE
11 DEPARTMENT OF COMMUNITY AFFAIRS IN
12 ACCORDANCE WITH SECTION 163.3191, FLORIDA
13 STATUTES; PROVIDING AND EFFECTIVE DATE.
14
15 WHEREAS, The Florida Legislature intends that local planning be a continuous and
16 ongoing process; and
17
18 WHEREAS, the City Commission has adopted the City of Boynton Beach
19 Comprehensive Plan, Ordinance No. 89-38 on November 17, 1989; and
20
21 WHEREAS, Section 163.3191, Florida Statutes, directs local governments to
22 periodically assess the success or failure of the adopted plan to adequately address changing
23 conditions and state policies and rules; and
24
25 WHEREAS, Section 163.3191, Florida Statutes, directs local governments to adopt
26 needed amendments to ensure that the plan provides appropriate policy guidance for growth
27 and development; and
28
29 WHEREAS, City staff held public "scoping" workshops with the Community
30 Redevelopment Agency Board on June 17,2004, with the Planning and Development Board
31 on June 30, 2004, and with the City Commission on August 16, 2004, to identify major
32 growth management issues affecting the City of Boynton Beach, and
33
34 WHEREAS, final Evaluation and Appraisal Report review hearings were held with
35 the Planning and Development Board on November 22, 2005 and with the Community
36 Redevelopment Agency Board on November 29,2005, and
37
38 WHEREAS, the City Commission, acting in its dual capacity as Local Planning
39 Agency and City Commission, has reviewed the Evaluation and Appraisal Report and held
40 an advertised public hearing, provided for participation by the public in the process; and
41
42 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
43 THE CITY OF BOYNTON BEACH FLORIDA:
44
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Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2: The City Commission does hereby adopt the Evaluation and
Appraisal Report for the City of Boynton Beach Comprehensive Plan, attached here as
Exhibit A.
Section 3: The City Commission does hereby stat its intention to amend the City
of Boynton Beach Comprehensive Plan (Ordinance No. 89-38) in accordance with the
recommendations contained in the Evaluation and Appraisal Report.
Section 4: The City Commission does hereby approve transmittal of the
Evaluation and Appraisal Report to the Department of Community Affairs for the purpose of
a sufficiency review in accordance with Section 163.3191, Florida Statutes.
Section 5:
This Resolution shall become effective immediately upon its passage.
Section 6:
repealed.
All Resolutions and parts of Resolution in conflict herewith are
PASSED AND ADOPTED this
day of
, 2005.
CITY OF BOYNTON BEACH
Mayor
Vice Mayor
Commissioner
ATTEST:
Commissioner
Deputy City Clerk
Commissioner
(Corporate Seal)
S:\CA \RESO\Evaluation and Appraisal Report.doc
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DEPARTMENT OF DEVELOPMENT
Planning & Zoning Division
Memorandum No. PZ 05-230
TO:
Chair and Members
Planning and Development Board
Community Redevelopment Agency Board and
Mayor and City Commission
Dick Hudson, AICP ~
Senior Planner
Michael W. Rum;y1()~
Director of Planning and Zoning
FROM:
THROUGH:
DATE:
November 15, 2005
SUBJECT:
Evaluation and Appraisal Report
Every seven years, the State requires that each local government complete a review of
its Comprehensive Plan. You may recall that City staff held "scoping" workshops with
you on June 17, 2004, June 30, 2004 and August 16, 2004 to identify any growth
management issues affecting the City of Boynton Beach as a prelude to developing the
report. Based on our current efforts in the areas of traffic, affordable housing, and
potable water, and based on current limited allocation, sanitary sewer capacity was
identified as an "issue" that would receive special attention through the evaluation
process.
Attached you will find the final draft of the Evaluation and Appraisal Report, prepared
by staff in accordance with Section 163.3191, F.S, According to the requirements, our
report was due on November 1, 2005; however, due to development reviews and
interruptions to the work schedule, we were not able to prepare the report to meet the
scheduled deadline. The Department of Community Affairs has been informed of our
delay and anticipated date of completion.
The statutes allow for adoption of the EAR by either resolution or ordinance. Since a
resolution requires only a single public hearing for adoption, we are requesting that, in
the interest of time, the report be adopted by resolution.
Once the EAR is adopted by the City it will be transmitted to DCA for their "sufficiency"
review based on statutory requirements. They have 60 days to complete the review
and issue preliminary comments regarding the finding of sufficiency. The final Finding
and issue preliminary comments regarding the finding of sufficiency. The final Finding
of Sufficiency will be issued approximately 30 days later, or 90 days after they receive
the adopted report. Should they find the report "insufficient", we will then have up to
one year to revise and resubmit the report, based on their recommendations.
The final step in the process will be revisions to the Comprehensive Plan, based on
findings and recommendations in the EAR. These are due 12 months after the finding
of sufficiency.
Should we not, for some reason, adopt and transmit the Evaluation and Appraisal
Report, the State will refuse to accept any Comprehensive Plan amendments, either
small scale or large scale, until the report is adopted and transmitted.
S:\PIannlng\HUDSON\EAR Il\Adoption Transmittal Memo.rtf
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33425
Kurt Bressner, City Manager
Quintus Greene, Development Director
Michael Rumpf, Planning and Zoning Director
Table of Contents
Table of Contents...................................................................................................... i
List of Tables............................................................................................................ ii
Section 1 - INTRODUCTION
Introduction............................................................................................... 1-1
Issue Statement......................................................................................... 1-3
Evaluation and Appraisal Process................................................................. 1-4
Section 2 - LAND USE AND POPULATION ANALYSIS
Land Use Analysis.... ......................................... .......................................... 2-1
Population Analysis ....................................... ........................... ................... 2-3
Section 3 - Comprehensive Plan Element Analysis
Future Land Use Element............................................................................ 3-1
Transportation Element............................................................................... 3-4
Utilities Element......................................................................................... 3-5
Sanitary Sewer Sub-Element.............................................................. 3-5
Stormwater Sub-Element................................................................... 3-6
Potable Water Sub-Element....... .... .................... ...................... ... ........ 3-6
Natural Groundwater Aquifer Recharge Sub-Element ...........................3-7
Solid Waste Sub-Element ........................ ......................... .................. 3-7
Conservation Element... ...................................... ................ ...................... 3-10
Recreation and Open Space Element......................................................... 3-11
Housing Element...................................................................................... 3-13
Coastal Management Element................................................................... 3-14
Intergovernmental Coordination Element................................................... 3-16
Capital Improvements Element................ ..................... ............................. 3-18
Public School Facilities Element................................................................. 3-20
City of Boynton Beach
December 6, 2005
Evaluation and Appraisal Report
Table 1
Table 2
Table 3
Table 4
Table 5
Table 6
list of Tables
Existing Land Uses on Developed Parcels............................................ 2-1
Vacant Developable Land by Land Use Category.................................. 2-2
Average Annual Growth Rates, 1960-2000.......................................... 2-3
Population Growth, 2000 Census and 2001-2004 Estimates.................. 2-3
Residentia I Perm it Activity 1991-2004................................................. 2-4
Population Projections vs. Revised Estimates....................................... 2-5
City of Boynton Beach
December 6, 2005
ii
Evaluation and Appraisal Report
INTRODUCTION
The City of Boynton Beach is located in southern Palm Beach County, with the Town of
Hypoluxo to the north, the City of Delray Beach to the south and the towns of Ocean
Ridge and Briny Breezes to the east. Lands to the west of the City are in
unincorporated Palm Beach County. It is the third largest city in Palm Beach County
and has a number of location advantages which contribute significantly to its overall
economic potential.
· The city is located approximately 45 miles north of Miami and 15 miles south of
West Palm Beach. This puts it in the heart of southeast Florida's rapidly growing
tri-county Dade/Broward/Palm Beach metropolitan areas.
· The city has direct access to the Intracoastal Waterway and both Interstate 95
and the Florida Turnpike. It also has a market of over 6.5 million people within a
100 mile radius of the city and ready access to three international airports, three
major seaports, two major rail lines as well as the Tri-Rail commuter rail system.
The original plan for the City was recorded on September 3, 1898, and contained 160
acres, although the town was not incorporated until 1920. Today the land area of the
incorporated City is approximately 16.4 square miles; the city Utilities Department,
however, provides water and sewer services to an additional land area of approximately
33,000 acres. The City's 2004 population is estimated at 65,208 permanent residents,
with a seasonal population estimated at 5,299 persons.
The City was traditionally considered a low-density, low-rise community; however, in
recent years Boynton Beach has focused on encouraging the redevelopment of the
City's coastal area and in the Community Redevelopment Area. Mixed use regulations
drafted to implement the City's vision, which began with the 20/20 Redevelopment
Master Plan in 1998, have dramatically increased the allowable densities and intensities
of development in these areas. In addition, the City has provided similar incentives to
encourage mixed use development and redevelopment in more suburban areas of the
City, to offset the patterns of sprawl that had been previously embraced.
The City of Boynton Beach adopted its first Comprehensive Plan in 1962. Updated
Comprehensive Plans were adopted in 1972, 1977. In 1986, the City prepared an
Evaluation and Appraisal Report (EAR) of the 1977 Plan, pursuant to the State of Florida
Local Government Comprehensive Planning act of 1975 as amended. The 1989 City of
Boynton Beach Comprehensive Plan was adopted partly in response to the 1986 EAR
and also to meet the State's minimum criteria for comprehensive plans found in Rule
9J-5 F.A.C. as adopted in 1986. Pursuant to the requirements of the same Rule, as
amended, the Evaluation and Appraisal Report of the 1989 Comprehensive Plan was
adopted in 1996 and updating amendments to the Comprehensive Plan resulting from
that report were adopted in 2000.
City of Boynton Beach
December 6, 2005
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Evaluation and Appraisal Report
Introduction
The following Evaluation and Appraisal Report has been prepared to meet the
requirements of Section 163.3191, F.S., that were adopted "to ensure the
comprehensive plan is modified to reflect changes in the law, to respond to
unanticipated problems and opportunities within . . .(the) . . . community and to
address any major issues recognized by . . . citizens and government officials."
City of Boynton Beach
December 6, 2005
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Evaluation and Appraisal Report
Introduction
ISSUE STATEMENT
Issue Framework
The City of Boynton Beach owns, operates and maintains a wastewater collection and
conveyance system to serve its customers. Wastewater treatment is a joint effort
carried out under an interlocal agreement with the City of Delray Beach with each city
sharing equally in treatment capacity and costs of operation. Forecast population
increases within the City's service area will result in increased capacity demands,
beyond the City's allocation of the treatment capacity. A portion of this increased
capacity demand is caused by groundwater infiltration and inflow into the collection and
conveyance system as evidenced by the fact that the City's peak monthly flow to the
plant was during September 2004 when there were 2 hurricane occurrences in our area
and the rainfall for the month was 25 inches.
Short- and Long-Term Implications of This Issue
The Regional Wastewater Treatment Facility has one-quarter (114) its total capacity
available to meet the demands of both the City of Boynton Beach and the City of Delray
Beach for the 10-year planning horizon, but this may not be sufficient for buildout.
Sufficient land is available within the existing site to expand the treatment facility,
which may be necessary to meet the capacity demands at buildout.
Alternatives to Address the Short-Term Implications of the Issue
Increased demands for wastewater system capacity may be addressed by the City of
Boynton Beach through a combination of reducing groundwater infiltration and inflow
into the gravity sewer component of the system and securing an increase in treatment
capacity from the South Central Regional Wastewater Treatment and Disposal Facility.
The Boynton Beach Utilities Department is prepared to proceed with a sanitary sewer
rehabilitation program in the near future that will address that component of ground
water infiltration and inflow determined to be cost-effective to eliminate. Upon
determining the ultimate additional capacity made available as a result of implementing
the sanitary sewer rehabilitation program to the City's system, an estimate of additional
treatment capacity needed from the South Central Facility may be determined and
secured. This additional treatment capacity will be determined as a result of population
projections provided by the City's Planning and Zoning Department.
City of Boynton Beach
December 6, 2005
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Evaluation and Appraisal Report
Introduction
EVALUATION AND APPRAISAL PROCESS
The Evaluation and Appraisal Process started with the determination that the report
would be developed in-house. Initially, the Planning and Zoning staff held a series of
internal meetings to develop a potential list of Comprehensive Plan-related issues.
City department directors and key staff members were invited to a "scoping" meeting
on June 14, 2004 with a request that they review any elements of the City of Boynton
Beach Comprehensive Plan that pertain to workings of their department or area of
expertise and determine if the adopted Goals, Objectives and Policies caused any
specific concerns. At the meeting, the Planning and Zoning staff also presented the
potential issues list and a final list was prepared from the resulting discussion.
Advertised Public Workshops were held with both the Community Redevelopment
Agency Board on June 17, 2004 and the Planning and Development Board on June 30,
2004. Invitations to each outlined the Evaluation and Appraisal Report requirements
and process, and requested that members consider any issues they thought were
pertinent. Staff also presented its final potential list for discussion by each board and
refined the results accordingly.
On August 9, 2004, the City Commission held an advertised Public Workshop with the
agenda item following the format of the Public Workshops held with the two advisory
boards. At each of the workshops, public input was solicited.
The adoption of the report will take place in a regularly-scheduled City Commission
meeting and will include an advertised public hearing.
City of Boynton Beach
December 6, 2005
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Evaluation and Appraisal Report
Introduction
LAND USE AND POPULATION ANALYSIS
LAND USE ANALYSIS
The City of Boynton Beach currenly encompasses 16.4 square miles, about 1.2 square
mile more than shown in 1989 Comprehensive Plan land use table, based on 1987 data.
Changes in Land Area: Annexations
The 1996 EAR report correctly anticipated a reduction in annexations for the remainder
of the decade. Since 1995, only 84 acres of land were annexed into the City, about 9
acres per year. The pace of annexation slowed down considerably - between 1990 and
1995 over 356 acres were annexed, averaging about 59 acres per year. The
annexations were consistent with the Comprehensive Plan's Intergovernmental
Coordination Element Policies 8.10.4 and 8.10.5, eliminating enclaves and eliminating or
reducing pockets or other undesirable land configurations. Currently, there are 19
enclaves/pockets left, for a total of about 360 acres.
Existing Land Uses, 2005
Table!. Existing Land Uses* on Developed Parcels
Existing land Use Acreage
Residential 4,160
Single Family 2,593
Multi-Family 1 ,460
Mobil Homes 107
Commercial 772
Industrial 388
Institutional 452
Recreation 920
UtilitylTransportation 62
TOTAL 6,754
* Excludes all vacant parcels, conservation areas, water bodies and right-of-ways
The total acreage for the City is currently 10,518, 40% of which is occupied by built-out
residential uses.
The Extent of Vacant and Developable Land
The high growth rates that the City experienced over the last two decades are reflected
in the rapid decline of the vacant land use inventory. The 1987 Comprehensive Plan
City of Boynton Beach
December 6, 2005
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Evaluation and Appraisal Report
Land Use and Population Analysis
land use table shows 2,472 acres of vacant land; the EAR report (1995) - 1,659 acres;
the current inventory is 275 acres. The latter figure includes only vacant developable
land; excluded are parcels under conservation land use or conservation overlay, and
those not developable because of shape, access or other problems.
Table 2. Vacant* Developable Land by Land Use Category, 2005
Number of parcels Area in acres
Land Use
under 2 acres 2 acres & over TOTAL under 2 acres 2 acres & over TOTAL
Residential 346 5 351 72 82 154
Commercial 87 6 93 30 34 64
Industrial 10 3 13 11 32 42
Mixed Use 0 1 1 0 15 15
TOTAL 443 15 458 113 163 275
*Excludes vacant parcels with development orders and those in approval process.
The above numbers suggest that Boynton Beach is fast approaching build-out.
City of Boynton Beach
December 6, 2005
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Evaluation and Appraisal Report
Land Use and Population Analysis
POPULATION ANALYSIS
Permanent Population Growth
Boynton Beach is the third largest city in Palm Beach County, with the estimated 2004
population of 65,208. After a very high growth period between 1960 and 1980, when
the average annual growth was 6.3% and the city's population more than tripled,
Boynton's population continued to increase at a still high 2.7% annually until the year
2000. During the last for years (2000-2004), the growth rate tapered off to about 1.9%
per year.
ES, 1960-2000
. Boynton Beach
D Palm Beach County
* Estimates by University of Florida Bureau of Economic and Business Analysis (BEBR)
00 Census and 2001.
imates*
. Population
Both the authors of the 1996 EAR report and BEBR greatly underestimated the
projected population growth rate for the 1990-2000 decade; the actual growth rate
City of Boynton Beach
December 6, 2005
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Evaluation and Appraisal Report
Land Use and Population Analysis
during the 1995-2000 period was probably at least twice the 1.9% assumed in the
report. The 2000 Census showed the city's population to be 60,389, as opposed to the
EAR projection of 53,994 and BEBR projection of 56,619. The EAR projection for 2005
was 59,393 persons; since the BEBR estimate for 2004 was 65,208 persons, the 2005
estimate will likely exceed that projection by at least 11 %.
The fast growth in the mid-and late 1990's was fueled by the long lasting economic
boom. Recovered from the prolonged impact of the early 1990's recession, the
development activities in the city surged, as demonstrated by the following residential
permit activity table:
1991-2004
II Permits Issued
An average of 640 units per year were permitted since 1995. Although the recession of
2001-2002 also had some temporary negative impact on residential permit activity,
there are other factors that have helped to sustain high levels of residential
development in recent years, and most of them affect housing markets across the US.
The disillusionment of many with the stock market made real estate generally, and
housing particularly, an attractive investment, especially given low mortgage rates. The
economic recovery has not been robust, and housing continues to be perceived to be a
profitable and safer investment than commercial ventures. The trend has also been
fuelled by a steady influx of population into South Florida. The residential development
boom in the city mirrors the market conditions across the region; moreover, Boynton
Beach lagged behind neighboring municipalities in redevelopment and real estate
inflation, and still offers attractive opportunities to developers.
City of Boynton Beach
December 6,2005
2-4
Evaluation and Appraisal Report
Land Use and Population Analysis
Population Projections
Boynton Beach's supply of vacant land designated for residential development has
dwindled. While small scattered vacant residential lots exist throughout the city,
practically no larger parcels (2 acres or more) remain. As a result, the City has
witnessed two trends: 1) the conversion of vacant land designated for other uses to
residential use; 2) the redevelopment of previously developed property that may also
include a conversion in use or an increase in residential density and, to a lesser extent,
3) the annexation of property, either developed or undeveloped, for residential
development.
As the chart below demonstrates, these trends add a challenge to population
projections. The 2001 forecast produced by Palm Beach County in collaboration with
BEBR was revised upwards in 2004, and again in 2005; further upwards revisions are
likely. The 2005 revisions have been extended only to the year 2016, when the
population is projected to reach 83,115.
City of Boynton Beach
December 6,2005
2-5
Evaluation and Appraisal Report
Land Use and Population Analysis
BOYNTON BEACH POPULATION PROJECTIONS VS. REVISED
ESTIMATES
90,000
85,000
80,000
75,000
70,000
65,000
60,000
55,000
50,000
----6-- Palm Beach County's
A"ojections 2001
-......--------..---.---
--0- County's Revised Estirrates
2004
. County's Revisions 2005
----.---.---------------..---.-
. . . x. .. 1989 Boynton Beach
Collllrehensive Ran
-. +. -1996 EAR report
- ----_._-------._~---,._--_._-._-
'"
-~ --------------
",'
'"
",'
----: r-------
...
'"
...
-7------------------------------
2000 2005 2010 2015 2020 2025
60,389 64,296 66,952 70,509 72,918 73,590
--.- --'-~ --'-- ----
60,389 65,999 70,649 75,025 80,113 85,138
-- ..'----.- ---- ---..._--
60,389 66,138 73,835 81,517
.----- -----.- --- ----- -.....-------
63,373 70,802 78,232
"-'.-
53,994 59,393 65,332 71,865
The chart also shows that the initial 1989 Comprehensive Plan population projections
were more in tune with actual trends than the subsequent sharply decreased
projections of the EAR Report.
The revised 2025 estimate exceeds the 2001 forecast by about 16%. Future revisions
will be fuelled largely by population growth downtown; the City in collaboration with the
Community Redevelopment Agency has embarked on the implementation of the
redevelopment plan for the downtown and surrounding areas located east of Interstate
95.
Seasonal Population
The decade of 1990-2000 brought only a slight increase in the number of housing units
used for seasonal and recreational purpose, from 2,762 units in 1990 to 2,944 in 2000;
their share of total housing stock dropped from 10.8% to 9.6%. Assuming the average
seasonal household size of 1.8 persons (the average for the city is 2.26), seasonal
City of Boynton Beach
December 6,2005
2-6
Evaluation and Appraisal Report
Land Use and Population Analysis
population for the city in 2000 was 5,299 persons. The 1996 EAR report projected that
number to be 9,213, basing its forecast on the original assumptions of the 1989
Comprehensive Plan and presumably anticipating the relative increase in the second
homes in the total number of units. Two other factors contributed to the disparity of
these numbers: the 1996 EAR seasonal population projections included visitors in
hotels/motels (not incorporated into this report's estimate), and the calculations were
based on the overestimated household size for seasonal households, which generally
tend to be smaller.
It is possible that the increasing stock of new, upscale housing units, priced on the
average twice as high as the existing units, will contain a larger percentage of second
homes. However, the affluent buyers may also be making investment in rental
properties.
City of Boynton Beach
December 6, 2005
2-7
Evaluation and Appraisal Report
Land Use and Population Analysis
FUTURE LAND USE ELEMENT
Element Overview:
The Future Land Use Element forms the nucleus of the City's Comprehensive Plan and
provides the framework for the management of the future growth and development of
the City. Nevertheless, the Comprehensive Plan can only function at its optimum level
when all of the individual elements are considered in concert.
Future Land Use Element Assessment:
In 1996, when the previous EAR was developed, the City of Boynton Beach still had
1,659 acres of land vacant for development. As discussed earlier, the City is rapidly
reaching the point that all vacant lands will have been developed to some extent,
thereby shifting emphasis to redevelopment of previously developed and underutilized
lands in the City.
Following the completion of the previous EAR and prior to adoption of the subsequent
Comprehensive Plan amendment in 2000, the City adopted the Boynton Beach 20/20
Redevelopment Master Plan (20/20 Plan) in 1998. The 20/20 Plan was intended as an
update of Community Redevelopment Plans for portions of the Coastal area of the City
that were adopted in 1982 and 1987 and had basically been dormant since their
adoption. The EAR-based amendments did acknowledge the 20/20 plan in Objective
1.9 and its related policies. The 20/20 Plan also proposed future study areas and those
were addressed as "primary target areas" in Policy 1.16.1. The subsequent
development of studies, as required under the cited policy has formed the basis for
redevelopment activities in this area. These studies include: "The Federal Highwav
Corridor Community Redevelopment Plan'~ "The Heart of Bovnton Community
Neighborhood RedeveloDment Plan'~ and the "Bovnton Beach Boulevard Corridor Plan".
These plans are currently being combined into a unified redevelopment plan and a
companion study providing Urban Design Guidelines will be prepared under the
auspices of the City's Community Redevelopment Agency (CRA).
The Future Land Use Element acknowledged two types of mixed-use developments,
those combining Commercial and Residential uses and those combining Industrial and
Commercial uses; however, the related policies did not actively encourage their use.
Recent updates to the element, based on the above-mentioned plans, encourage both
vertical and horizontal mixes of uses in the downtown redevelopment area.
The City has also taken other steps to encourage the development of a true urban core
in the traditional "downtown", lying along Federal Highway between NE 6th Avenue and
SE 2nd Avenue. This area was established in the Future Land Use Element as an "Urban
Central Business District", pursuant to Section 380.06(2)(c), Florida Statutes. This act
increases the Development of Regional Impact (DRI) guidelines and standards, thereby
City of Boynton Beach
December 6, 2005
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Evaluation and Appraisal Report
Element Review
allowing higher densities and intensities of uses without entering the DRI review
process.
In 2003, the City adopted amendments to the Element that allow land designated
"Industrial" on the Future Land Use Map to convert to commercial or residential
designations under certain conditions. Since adoption of these amendments,137 acres
of industrially-designated land have been converted to residential uses and 85 acres to
other uses, including mixed use.
When the 1989 Comprehensive Plan was adopted, the Support Documents for the
Future Land Use Element (Table 1) provided a table of land use distribution; however,
the Mixed Use (MX) land use category was not recognized, even though the adopted
Future Land Use Map showed an area of land designated Mixed Use. The EAR,
completed in 1996, also did not acknowledge the Mixed Use land use category.
It has been determined that the Mixed Use land area was converted from lands that
were designated Low Density Residential (LDR), High Density Residential (HDR) and
Local Retail Commercial (LRC) prior to 1989. The table has now been updated to show
the Future Land Use Distribution based on this information.
The Quantum Park DRI area has been another source of confusion relating to land use
distribution. The Park has always been shown on the Future Land Use Map with an
"Industrial" designation. Until 2000, this was not problematic, since most of the
permitted uses were allowed under the "Industrial" designation; however, in 2000, the
City allowed the conversion of a portion of the Park to residential uses following the
building of the Boynton Beach High School on a portion of the Park's lands.
Additionally, retail commercial uses have also been allowed. In a effort to give a truer
picture of land use distribution, a separate map is being developed to describe
Quantum. Ultimately, the Future Land Use Map should be amended to reflect a truer
picture of the uses allowed in the Park.
New land use categories have been added to the Future Land Use Map and are defined
in Policy 1.16.1. These include: "Conservation (CON)", "Mixed Use Core (MXC)",
"Suburban Mixed Use (MXS)", and "Development of Regional Impact (DRI)".
Impacts of Issue on the Future Land Use Element
An assessment of the Element's objectives has been completed to determine whether
their achievement relates to the identified major issue and whether there are any
unanticipated changes in circumstances or problems and opportunities regarding the
issue.
Objective 1.5 Land development and future land uses shall be
coordinated with the provision of sanitary sewer facilities in order to ensure
City of Boynton Beach
December 6, 2005
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Evaluation and Appraisal Report
Element Review
that the levels of service established in the Sanitary Sewer Sub-Element are
met.
While it is anticipated that the wastewater treatment facility capacity is not an issue for
the 10-year planning horizon, particularly in light of the measures the City has proposed
to address the issue, the City's ongoing monitoring program will indicate whether
increases to the facility's overall capacity are necessary.
There are no identified correlations between the issue and other objectives in the
element.
City of Boynton Beach
December 6, 2005
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Evaluation and Appraisal Report
Element Review
TRANSPORTATION ELEMENT
Element Overview:
Originally adopted as the "Traffic Circulation Element", the element included objectives
and policies addressing mass transit and bikeways in addition to objectives and policies
concerned with the roadway network. The element was updated and renamed the
"Transportation Element" with the adoption of the EAR-based amendments in 2000. In
2004, the element was rewritten and expanded to support the adoption of a
Transportation Concurrency Exception Area (TCEA) for a portion of the Community
Redevelopment Area (CRA) and to make provisions for the future designation of any
constrained roadways at lower levels of service (CRALLS). These most recent
amendments added a number of objectives and policies to recognize the increased
significance of multi modal transportation options, such as walking, bicycling, and transit
in relationship to the single-occupant motor vehicle.
Transportation Element Assessment:
Since the Transportation Element, in its present form, has only been in effect for a little
more than one year, there has not been sufficient time to judge any shortcomings or
successes, if they exist and many of the required implementation measures will be
initiated as clearly delineated thresholds are reached.
The adopted TCEA encompasses the major focus of the City's Community
Redevelopment Area and includes the traditional Central Business District as well as
commercial and residential portions of the City's historic African-American
neighborhood. By establishing a TCEA, both residential and commercial development is
allowed up to adopted maximums of intensities without review by the Palm Beach
County Traffic Engineering Division for compliance with the County's Traffic
Performance Standards Ordinance. Once those thresholds are reached, however, no
building permits will be issued for new development within the TCEA. In return, the
City must actively pursue the creation of sustainable development patterns within the
CRA supportive of walking, bicycling and public transit and those measures are
delineated in the element.
The TCEA boundaries will be added to the Future Land Use Map.
Impacts of Issue on the Transportation Element:
An assessment of the Element's objectives has been completed to determine whether
their achievement relates to the identified major issue and whether there are any
unanticipated changes in circumstances or problems and opportunities regarding the
issue. There are no identified correlations between the issue and objectives in the
element.
City of Boynton Beach
December 6, 2005
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Evaluation and Appraisal Report
Element Review
UTILITIES ELEMENT
Element Overview:
The Utilities Element, as adopted, contains five sub-elements: Sanitary Sewer,
Stormwater Management, Potable Water, Natural Groundwater Aquifer Recharge, and
Solid Waste, as required by 9163.3177 F.5. Four of the sub-elements contain adopted
level of service standards, with the Aquifer Recharge sub-element being the exception.
Utilities Element Assessment by Sub-Elements:
Sanitary Sewer Sub-Element
The City of Boynton Beach is served by the South Central Regional Wastewater
Treatment Facility, of which it is co-owner with the City of Delray Beach. The total
plant capacity is 24 million gallons per day (MGD) annual average daily flow, which is
apportioned as needed to the two owner cities.
The State of Florida utilizes three criteria for evaluating wastewater treatment plant
capacity, namely - peak monthly average daily flow, peak 3-month average daily flow,
and annual average daily flow. Over the past 12 months, the City of Boynton Beach's
peak monthly flow to the plant (i.e. Oct. 2004 through Sept. 2005) was 11.24 MGD,
with a peak 3-month average flow during that time period of 10.94 MGD. The city
experienced a dramatic increase in flow during the month of September 2004 due to
the occurrence of 2 hurricanes in our area, which dropped approximately 25 inches of
rainfall for that month. The flows of Sept. 2004 are reflected in the peak 3-month
average.
Overall for the Regional Wastewater Treatment Facility, the peak month's average daily
flow for the past 12 months was 19.48 MGD (October 2004). The annual average daily
flow for the past 12 months was 18.0 MGD. The total reserve capacity at the facility
therefore is 6 MGD, which is equivalent to a population increase (for both cities) of
67,000 persons at our current level of service of 90 gallons per capita per day (gpcd).
Whereas this reserve capacity may not be sufficient for build-out conditions, it will
certainly suffice for the next 10-year planning period. The regional facility site also has
sufficient vacant acreage for expansion when the need arises.
The Regional Wastewater Facility's primary disposal of treated effluent is via ocean
outfall, with a secondary means via a reclaimed water distribution system. That system
now serves 5 area golf courses and one residential community in the City of Boynton
Beach area. The City has recently purchased the distribution system from the Regional
board, with the intention of expanding it to deliver irrigation quality water to customers
in the coastal zone. This expansion will serve to reduce discharges to the ocean, while
reducing demand for fresh water from the surficial aquifer.
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Stormwater Sub-Element
The City continues to employ the water quality treatment methods required by the
South Florida Water Management District on all new construction projects, and also on
projects which re-develop existing areas. In addition, the City has improved several of
its outfall structures with devices that will remove particulate matter or oils and greases
prior to discharge into the receiving surface waters. The City has also constructed two
entirely new regional drainage systems in the past 5 years, and is currently constructing
a third such system, all of which are designed to improve the quality of the final
discharge to surface waters.
Publicly owned drainage systems will continue to be improved, basin-by-basin, following
the development of planning documents or engineering studies that determine the
needs of each particular basin.
Potable Water Sub-Element
The City has recently completed a hydraulic modeling study on the potable water
system, which details those areas requiring capital improvements in new transmission
mains, so as to meet year 2025 demands and increased fire flows required by high rise
buildings (over 7 stories). The report also estimated the average day and peak day
demands at 5-year increments, beginning in 2010 and proceeding through 2025.
The anticipated average daily demand in year 2025 is 24.4 MGD. Peak day is
anticipated at 34.2 MGD. The City's current peak day was 20.26. The anticipated 2025
peak day therefore represents an increase of 69% over the current.
The City also recently completed an evaluation of water supply and treatment options,
which included expansion of an existing treatment plant, wholesale purchase of water,
and the use of water from either the Floridan Aquifer or the ocean. Based upon life
cycle costing, expansion of the existing treatment plant and/or wholesale purchase of
water were by far the two most cost-effective options. The City is currently purchasing
5 MGD from Palm Beach County on an interim basis under and interlocal agreement
between the two governments. The City will continue to explore the permitting and
other factors governing the final selection of alternatives over the next two years.
As part of its integrated resource management program, the City has constructed a
network of 15 new monitoring wells. These "sentinel wells" are designed to monitor
and detect any degradation or salt-water intrusion into the shallow aquifer. The City
has also altered its operation protocol for wells in its coastal wellfields, and is
reconfiguring 5 of its deeper wells so as to minimize the potential for saltwater
intrusion.
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The City's long-range water supply facilities workplan was originally scheduled to be
completed simultaneously with the EAR; however, the deadline was extended pending
completion of the South Florida Water Management District's update of their regional
water supply plan. When the City's plan is completed, recommendations from that
document will need to be addressed in this sub-element.
Regarding the replacement of substandard water mains, the City has embarked on a
program to retrofit those neighborhoods now served by 2-inch diameter or smaller
mains, with new mains that are at least 6 inches in diameter. At least four of these
neighborhood improvement projects are completed, with one more under construction,
two under active design. Most of the project areas will be completed within the next 5
years, although two of the largest areas are likely to be phased beyond the 5-year time
frame.
Natural Groundwater Aquifer Recharge Sub-Element
As part of its Downtown Watershed and Industrial Avenue stormwater improvement
projects, the City has constructed additional exfiltration trenches, swale sections, wet
and dry detention areas and two shallow aquifer drainage wells. All of these features
serve to capture stormwater that would otherwise have flowed to outfall structures, and
redirected that stormwater to aquifer recharge. More specifically, pumps at the
Downtown Watershed's stormwater pond transfer water from the pond into the two
drainage wells, where it flows into a brackish zone of the aquifer, and therefore
counteracts saltwater intrusion.
Solid Waste Sub-Element
The City of Boynton Beach provides for collection of solid waste, while the Palm Beach
County Solid Waste Authority is responsible for disposal; the two governments work in
concert to ensure that the responsibilities of each mesh seamlessly. The adopted level
of service standard for generation of solid waste is 7.2 pounds per capita per day. In
order to maintain this standard, the City continues to emphasize recycling in order to
reduce the solid waste stream. In accordance with an interlocal agreement with the
Solid Waste Authority, the City assists with providing citizens education, special
recycling campaigns and continued recycling service. In addition, the City continues to
streamline and enhance collection of solid waste through mechanization wherever
possible.
Impacts of Issue on the Utilities Element:
An assessment of the Element's objectives has been completed to determine whether
their achievement relates to the identified major issue and whether there are any
unanticipated changes in circumstances or problems and opportunities regarding the
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issue. While all objectives of the Element were assessed, only those contained within
the Sanitary Sewer Sub-Element were related to the major issue.
Objective 3A.l Adequate Treatment and Disposal Capacity. Under the
auspices of the interlocal agreement, the City of Boynton Beach will seek to
secure reserve capacity at the South Central Regional Wastewater Treatment
and Disposal Facilities that is adequate to eliminate existing deficiencies and
to serve the City's needs through buildout. Build-out flows are estimated to
be 16.8 million gallons per day, measured on a MMDF basis.
As stated above in the assessment of the Sanitary Sewer Sub-Element, presently the
Regional Wastewater Treatment Facility has a total plant capacity of 24 MGD. With the
City's buildout flows estimated at 16.8 MGD and Boynton Beach and the City of Delray
Beach now sharing the capacity equally, it was anticipated that the facility will need to
be expanded before buildout unless the City of Delray Beach determines it will need a
smaller percentage of the capacity at build-out.
Attendant policy 3A.1.1 establishes a level-of-service of at least 90 gallons per capita
per day maximum month average daily flow for peak population and no change is
anticipated.
Policy 3A.1.2 requires continued coordination and renegotiation of the existing
agreement with the South Central Regional Wastewater Treatment and Disposal Board
to secure wastewater treatment and disposal capacity equal to the flows estimated in
the City's wastewater master plan every 5 years, or as often as necessary, providing a
mechanism to increase the City's share of treatment capacity, should it become
necessary. The City's flow to the plant has only approached its maximum share of
usage once, and that was because of unusually heavy rains resulting from two major
storm events in September 2004 and infiltration attending those storms.
Objective 3A.2 Adequate and Efficient Collection and Transmission
Facilities. The City Of Boynton Beach will provide collection and transmission
services to residential and non-residential customers, both inside and
outside the City limits, adequate to meet flows projected in the City's
wastewater master plan.
Policy 3A.2.3, requires an annual update to the master plan for facility expansion on an
annual basis based upon development and growth.
Objective 3A.3 Minimize Wastewater Influent and the Disposal of Effluent.
The City of Boynton Beach Will Minimize Wastewater influent resulting from
infiltration and inflow; and will conserve potable water by utilizing effluent
where possible.
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In order to implement this objective the City has an adopted requirement that the
average annual daily flow of wastewater delivered for treatment to the South Central
Wastewater Treatment Plant will be maintained at a level not exceed 70% of the
average annual daily flow of treated water leaving the City's water treatment plant,
adjusted for service area differences. In addition, the City is required to make biennial
estimates of infiltration and inflow to determine rates and locations, and where
economically feasible, system improvements will be made to reduce these levels.
The City has determined that infiltration resulting from the two storms events in 2004
caused the increased peak monthly flow to the treatment facility, and is currently
prepared to proceed with a rehabilitation program that will address that component of
groundwater infiltration and inflow determined to be cost effective.
Objective 3A.6 The program to eliminate existing deficiencies according to
the schedule presented in the Capital Improvements Element shall be
maintained.
Policy 3A.6.1 establishes priorities for replacement, correcting existing deficiencies, and
providing for future needs to be made according to need that are to be reflected in the
Capital Improvements Element. Issues related to public health receive first priority,
issues related to providing the adopted level of service receive second priority, and all
other issues are to be implemented as needed to keep the system operationally
efficient.
While all objectives of the Element were assessed, only those contained within the
Sanitary Sewer Sub-Element and cited above were related to the major issue.
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CONSERVATION ELEMENT
Element Overview:
The Conservation Element provides for the protection, use and conservation of natural
and environmental resources including, but not limited to, air, water, water recharge
areas, soils, and wildlife and marine habitats. In so far as some of these areas are
specifically addressed, as required by Chapter 163, in other Comprehensive Plan
elements, the consistency of this element with those other elements is essential.
Conservation Element Assessment:
In June 2003, a land use classification for "Conservation" was added to the Future Land
Use Map with a corresponding definition adopted into the Future Land Use Element.
Concurrent with the addition of the classification, the land use designation for two
upland scrub properties were amended to "Conservation", recognizing the joint effort by
the County and the City of Boynton Beach to preserve these natural areas.
The element, however, has not been sufficiently updated since the 2000 update to
reflect many of the programs that the City has entered into or policies adopted by the
City.
In addition, the requirement for the City to develop a Water Supply Facilities Plan will
need to be reflected in this element and the Potable Water sub-element of the Utilities
Element, when the plan is completed. The original date for completion of the plan was
to have been concurrent with the adoption of this EAR; however, the City is awaiting
completion of the update to the Lower East Coast Water Supply Plan before completion
of the City's plan.
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RECREATION AND OPEN SPACE ELEMENT
Element Overview:
The Recreation and Open Space Element utilizes an inventory of public and private
facilities to determine existing and projected deficiencies in park acreage and is focused
on determining ways in which opportunities for recreation can be expanded and
enhanced to meet the existing and future needs of the citizens based on adopted levels
of service.
Recreation and Open Space Element Assessment:
Although the Recreation and Open Space element was updated in 2000, based on the
1996 EAR, staff felt that a more thorough collection and examination of the support
data should be undertaken. In addition, The Recreation and Parks Department is
applying for accreditation through the Commission for Accreditation of Parks and
Recreation Agencies (CAPRA). Accreditation strongly recommends that every park and
recreation organization have a comprehensive park and recreation system plan. This
essentially is a development plan interrelating programs and services with the physical
resources.
In May 2004, the City contracted with consultants to develop a Parks and Recreation
Strategic Plan for the City of Boynton Beach and to revise the Comprehensive Plan
element based on the adopted Strategic Plan, the Conceptual Parks and Recreation
System Map and narrative and Implementation Strategies.
The comprehensive system plan is based upon a long-range strategic plan and contains
the specific steps that need to be taken to implement the vision and mission, and is an
inventory of existing conditions and recommendations for future programs and services,
acquisition and development of areas and facilities, and administration. A
comprehensive system plan provides specific long- and short-term direction and
continuity for both present and future park and recreation programs and services and
physical resources development.
Recommendations in the strategic plan include changes in the level of services and
other components that are addressed in the Recreation and Open Space Element of the
City's Comprehensive Plan; therefore, the Comprehensive Plan will need to be updated
to reflect those changes.
The resulting Recreation and Open Space element will be adopted during calendar year
2006, in advance of amendments that result from this Evaluation and Appraisal Report.
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Impacts of Issue on the Recreation and Open Space Element:
An assessment of the Element's objectives has been completed to determine whether
their achievement relates to the identified major issue and whether there are any
unanticipated changes in circumstances or problems and opportunities regarding the
issue. There are no identified correlations between the issue and objectives in the
element.
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HOUSING ELEMENT
Element Overview:
The purpose of the Housing Element is to ensure that the City of Boynton Beach has a
supply of adequate housing in a range of types and prices to meet the needs of present
and future residents. In order to assist the private sector in providing new dwelling
units, a variety of programs are offered by the City. These range from funding and
incentive programs to technical assistance for both rental and owner-occupied housing
units and the City is able to utilize a variety of sources from all levels of government to
provide this assistance.
Objectives contained in the element also address a variety of housing issues, including:
preservation of traditional neighborhoods and historical resources; group homes and
foster care facilities; and housing the elderly, the homeless and those with special
needs.
Housing Element Assessment:
A large number of the programs and implementation measures outlined in the Housing
Element have been initiated and are either accomplished or ongoing. It is evident,
however, that the City was optimistic in setting target areas for accomplishing several
of the objectives. In addition, funding programs that local governments rely on for
housing assistance are changing. Some of those listed have been phased out or
replaced. Both of these issues should be addressed in the EAR-based amendments.
Because of the dynamics of the housing market in south Florida and particularly in
Boynton Beach, the area is facing a shortage of housing opportunities for very low-,
low- and moderate-income families. In addition, the Transportation Concurrency
Exception Area (TCEA) adopted in 2004, and the Constrained Roadway at Lower Levels
of Service (CRALLS) for a portion of Congress Avenue currently being considered for the
City by Palm Beach County, both have components that require the City address
affordable housing. The City is currently working toward an inclusionary zoning
program. Implementation of the program may require text amendments to both the
Housing Element and the Future Land Use Element; however, these will most likely be
made prior to the EAR-based amendment cycle.
Impacts of Issue on the Housing Element:
An assessment of the Element's objectives has been completed to determine whether
their achievement relates to the identified major issue and whether there are any
unanticipated changes in circumstances or problems and opportunities regarding the
issue. There are no identified correlations between the issue and objectives in the
element.
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COASTAL MANAGEMENT ELEMENT
Element Overview:
The Coastal Management Element is a required element of the Comprehensive Plan for
all municipalities "abutting the. . . Atlantic Ocean. . ." The purpose of the element is
to plan for development in the coastal area and, where appropriate, restrict
development where damage or impacts might otherwise occur to coastal upland and
marine resources; to protect human life from the ravages of tropical hurricanes and
storm tides; and to limit public expenditures in locations subject to destruction by
potential natural disasters.
The planning area for the Coastal Management Element includes lands between the
Town of Hypoluxo on the north to Gulfstream Boulevard on the south, and from a
combination of the Florida East Coast (FEC) Railroad right-of-way and several local
streets nearby and parallel to the FEC on the west to the Intracoastal Waterway and a
small portion fronting on the Atlantic Ocean on the east. The planning area includes
several unincorporated pockets and enclaves, both on the south end of the City and on
the barrier island, that are within the City's future annexation area. It also includes the
traditional central business district of the City.
While the Coastal Management planning area, as defined above, contains approximately
1,250 acres, the Hurricane High Hazard area (defined as the Category 1 evacuation
area) is generally eastward of Federal Highway and makes up less than one-half of the
planning area. There are several developments within the Hurricane High Hazard area
that were built prior to adoption of the 1989 City of Boynton Beach Comprehensive Plan
and that exceed the designated maximum density. They are within the City's defined
redevelopment area, and could conceivably be redeveloped at existing densities with a
land use change. Because of the age of these developments, redevelopment will likely
occur in the long-range planning period.
Following the previous EAR, only minor amendments were made to the Coastal
Management Element, most of them acknowledging work accomplished and changes in
dates for completion of other tasks. Few of the amendments were substantive in
nature.
Coastal Management Element Assessment:
The element was developed, based on minimum criteria existing in 1989. Since that
time, the "Eastward Holt initiative was developed stressing the importance of
redevelopment of the coastal area. In addition, Chapter 163, FS has been amended to
reflect emphasis on redevelopment of urban core areas. This emphasis creates an
apparent conflict between limiting development in the Hurricane High Hazard area and
redeveloping the urban core.
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Data and analysis supporting the element acknowledge the existence of older
developments in the Coastal area built at densities exceeding the maximums allowed in
the Comprehensive Plan; however, no consideration was given to the possibility of
those properties being redeveloped at some future date or how the non-conforming
status was to be handled. In light of the more recent emphasis on individual property
rights, some consideration of this issue should be included in the plan.
The portion of the planning area lying between the Intracoastal Waterway and the
planning area's western boundary is within the City's Community Redevelopment Area
(CRA). At the time of the last update to the element, the CRA had not updated or
adopted redevelopment plans for the area. Those have been adopted and should be
considered in the element.
Impacts of Issue on the Coastal Management Element:
An assessment of the Element's objectives has been completed to determine whether
their achievement relates to the identified major issue and whether there are any
unanticipated changes in circumstances or problems and opportunities regarding the
issue. There are no identified correlations between the issue and objectives in the
element.
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INTERGOVERNMENTAL COORDINATION ELEMENT
Element Overview:
The Intergovernmental Coordination Element outlines a series of objectives to increase
coordination, interaction and communication with adjacent local governments and other
coordinating entities to maintain constant awareness of the plans and intentions of
those entities and to address or anticipate major issues which may involve either a
single agency or numerous entities.
Intergovernmental Coordination Element Assessment:
The City relies on two major mechanisms to implement the policies contained in the
element. The first of these is the use of interlocal agreements to formally state
intentions for provision of services beyond jurisdictional boundaries and include such
diverse topics as joint use of school recreation facilities to mutual aid in handling
hazardous materials and establishing a county-wide computer imaging system.
The second mechanism is the Palm Beach Countywide Intergovernmental Coordination
Process which provides a forum to deal with issues unique to the governments within
the County. One arm of that process is the Multi-Jurisdictional Issues Coordination
Forum made up of appointed representatives from local governments and utilized as a
means of collaborative planning for matters of interjurisdictional significance such as
siting of facilities with countywide significance to locally unwanted land uses. A second
arm is the Intergovernmental Plan Amendment Review Committee (IPARC), made up of
planning staff members from local governments and utilized as a clearinghouse for all
Comprehensive Plan amendments; as a forum for study and discussion of topics of
mutual interest; and as a mechanism for conflict resolution in instances of
interjurisdictionalland use incompatibilities.
Impacts of Issue on the Intergovernmental Coordination Element:
An assessment of the Element's objectives has been completed to determine whether
their achievement relates to the identified major issue and whether there are any
unanticipated changes in circumstances or problems and opportunities regarding the
issue.
Objective 8.19 The City, or the South Central Wastewater Treatment and
Disposal Board, shall continue to coordinate with the appropriate entities in
order to plan for future treatment facility expansion.
The corresponding policy requires coordination among the Cities of Boynton Beach and
Delray Beach, the South Central Wastewater Treatment and Disposal Board, and Palm
Beach County, including the analysis of the buildout population projections of the
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service area as a basis for facility expansion. The commitment of the two cities toward
this end was formalized by interlocal agreement in 1997.
There are no identified correlations between the issue and other objectives in the
element and no amendments to the Intergovernmental Coordination Element are
foreseen as necessary to address the major issue.
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CAPITAL IMPROVEMENTS ELEMENT
Element Overview:
The Capital Improvements Element, as required by 9163.3177(3) F. S., is designed to
show the financial feasibility of providing public facilities and the adopted levels of
services, outlined in other elements of the Comprehensive Plan, as well as to provide a
short-term (five-year) schedule for the provision of those facilities and services to
ensure their availability concurrent with development. The element was amended
following the EAR in 2000, and again in 2001 in conjunction with the adoption of the
Public School Facilities Element.
Capital Improvements Element Assessment:
While the Element has been amended on the two occasions cited above, the five-year
Capital Improvements Program has not been updated annually, as required by the
statutes, even though the City's Capital Improvements Program is updated annually.
Additionally, there may be inconsistencies that exist between this element and other
elements of the Comprehensive Plan which may have been amended without a review
of the Capital Improvements Element.
Impacts of Issue on the Capital Improvements Element:
An assessment of the Element's objectives has been completed to determine whether
their achievement relates to the identified major issue and whether there are any
unanticipated changes in circumstances or problems and opportunities regarding the
issue.
Objective 9A.1 Prevention of Urban Sprawl. Development and
redevelopment will be encouraged in areas presently served adequately by
existing sanitary sewer facilities.
The related policy requires that future development and redevelopment in the City shall
take advantage of existing sanitary sewer facilities, wherever possible.
Objective 9E.2 The City shall continue to require that development and
redevelopment proposals are approved conditioned upon existing service
availability or the programmed provision of additional services at the
adopted level of service standards and meet existing and future facility
needs.
Policies to achieve Objective 9E.2 include the adoption of a level of service for
wastewater treatment of 90 gallons per capita per day (gpcd); and the statement that
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Capital improvements related to water and sewer service shall be based upon the
assumption that all land within the utility service areas will eventually be developed for
urban land uses served by central water and sewer systems. These two factors are the
basis for acknowledging that increase to treatment capacity will be necessary to serve
the city's population at buildout.
Objective 9E.4 Maintain a capital program that can be adequately
accommodated by projected revenues or other financial resources.
Related policies require that publiC facilities financed by enterprise funds, which include
sanitary sewer service are to be financed by: 1. Debt to be repaid by user fees and
charges for enterprise service; 2. Current assets (i.e., reserves, surpluses, and current
revenue, including transfers); or, 3. A combination of debt and current assets. This
ensures that mechanisms exist to finance required improvements to the wastewater
system. It is important that capacity is monitored so that these improvements are
added to the City's Capital Improvements Plan in a timely manner so they are available
concurrent with future demand.
There are no identified correlations between the issue and other objectives in the
element and no amendments to the Capital Improvements Element are foreseen at this
time as necessary to address the major issue.
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PUBLIC SCHOOL FACILITIES ELEMENT
Element Overview:
The Public School Facilities Element was adopted into the Comprehensive Plan on
December 18, 2001. This was the culmination of two years of intergovernmental
coordination, with 26 municipalities, Palm Beach County and the School district working
to develop a plan, which includes the responsibilities of each government entity as a
party to an interlocal agreement. Each of the municipalities and the county has
adopted a Public School Facilities Element.
The Element provides for future availability of public school facilities consistent with the
adopted Level of Service (LOS) standard, established under school concurrency and the
maintenance and enhancement of joint planning processes and procedures for
coordination of public education facilities for planning and decision making.
Public School Facilities Element Assessment:
The implementation of this Element established school concurrency as a growth
management tool aimed at insuring that construction of classroom space keeps pace
with the demands resulting from residential construction. The goal of school
concurrency was to have all schools operating at no more than 10% over capacity by
2004. The three components of the concurrency plan are: (1) Joint planning among
municipalities, the County and the School District; (2) A financially feasible five-year
capital improvements plan for school construction that enables the District to catch up
and keep up with growth; and (3) Regulatory review of all new residential projects by
the School District.
Section 163.31777, F.S. required Palm Beach County to identify, as a part of its EAR,
changes needed in its public school element necessary to conform to the 2005 public
school facilities element requirement. Since all municipal governments in the County
participating in the interlocal agreement have adopted the same element, any
amendments to the element required by changes to Chapter 163 or 9J-5, F.A.C., will be
a part of the EAR-based amendments as will any amendments caused by amendments
to the school concurrency interlocal agreement or amendments proposed by the Palm
Beach County School District.
Impacts of Issue on the Public School Facilities Element:
An assessment of the Element's objectives has been completed to determine whether
their achievement relates to the identified major issue and whether there are any
unanticipated changes in circumstances or problems and opportunities regarding the
issue. There are no identified correlations between the issue and objectives in the
element.
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Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
Since no one else wished to speak, the public hearing was closed.
Motion
Ms. Johnson moved to approve the request for New Site Plan approval for a
neighborhood park to include basketball courts, open playfield, playground, picnic area,
walking paths and a parking lot on 2.3 acres, subject to all staff conditions. Motion
seconded by Ms. Grcevic and unanimously carried.
B. Evaluation and Appraisal Report
1. Project:
Agent:
Evaluation and Appraisal Report (EAR)
Staff-initiated
Description:
Presentation of final EAR prepared pursuant to
Section 163.3191 F.S. and to be ultimately
applied by the City Commission and
transmitted to the Florida Department of
Community Affairs (DCA).
Chairman Wische complimented staff on providing an excellent report. Dick Hudson,
Senior Planner presented the item. In the description of the item, Mr. Hudson noted
that the word "applied" should actually be "approved" by the City Commission.
Mr. Hudson referred to the matrix displayed to show the stage the City was in for its
review of the Comprehensive Plan. The State set a scheduled due date of November 1,
2005. Because of the hurricanes and staff's heavy workload, the report was not
completed by that date. Unless the report was done as required, DCA would not accept
any more Comprehensive Plan Amendments from the City. In light of this, the City could
still send amendments that were insufficient. Taking this route would allow staff an
additional year to correct any incorrect amendments. Staff must proceed this way in
order to save the Comp Plan Amendment cycles.
Staff has followed the State's directions on how to prepare the EAR, but had problems
finding issues to report. There is one issue involving the wastewater treatment plant
because the City and the City of Delray Beach are using approximately three-quarters
of the total capacity of that plant. After the hurricanes last year and the heavy rains in
September, infiltration problems into the sewer lines resulted. Staff will be working on
this and this is what staff based the report upon.
Mr. Hudson requested the Board make a recommendation the City Commission adopt it.
Motion
Mr. Casaine moved that the presentation of the final EAR prepared pursuant to Section
163.3191 F.S. and to be ultimately approved by the City Commission and transmitted to
22
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
the Florida Department of Community Affairs be approved. Motion seconded by Ms.
Jaskiewicz and unanimously carried.
8. Other
9. Comments by members
10. Adjournment
There being no further business, the meeting properly adjourned at 9:05 p.m.
Respectfully submitted,
Barbara M. Madden
Recording Secretary
(November 23, 2005)
23
VIII.-PUBLIC HEARING
ITEM D.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[8J December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
0 January 17,2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM [8J Public Hearing 0 Legal
0 Bids 0 Unfmished Business
-I
0 Announcement 0 Presentation - .. ,
-..... f
0 City Manager's Report ...
l",)
RECOMMENDATION: Please place this request on the December 6, 2005 City Connnission Agenda under Pul)I~
Hearing. This item was advertised for the November 8th CRA Board meeting and December 6th City Connnission Itie~ting; --
The project was not prepared for Board review and it therefore will be readvertised for the December 13th CRA me<i'ting...nm
properly inform the public who may attend this Connnission meeting as advertised, this item should appear on the ~~nda:? ~;
with a bold note describing the planned postponement. No staff report has been prepared to date. . ::;:
-~
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Gulfstream Gardens Phase II (ANEX 05-004)
Bradley Miller, Miller Land Planning Consultants, Inc.
P. B. Chinese Christian Chapel, Inc., Parbbubbal K. Patel, and Howard Britt
One-quarter mile north of Gulfstream Boulevard, between Federal Highway and Old Dixie
Highway
Request to annex a 3.166-acre portion of the proposed project.
Not heard by the CRA; to be postponed to the December 13, 2005 CRA Board meeting and
January 3, 2006 City Commission meeting.
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
N/A
N/A
N/A
~S2-l
CIty Manager's Signature
Develop
/ ! ?
PI I!(- ~ ~. C A / F" / H
annmg an omng rrector Ity ttomey mance uman Resources
S:\Planning\SHARED\WP\PROJECTS\Gulfstream Gardens\Gulfstream Gardens lI\ANEX\Agenda Item Request - Dec 6, 2005.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
Requested City Commission
Meeting Dates
l8J December 6, 2005
D December 20, 2005
D January 3, 2006
D January 17,2006
NATURE OF
AGENDA ITEM
VIII.-PUBLIC HEARING
ITEM E.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
November 14,2005 (Noon.)
D February 7, 2006
D February 21, 2006
D March 7, 2006
D March 21, 2006
March 6, 2006 (Noon)
January 17,2006 (Noon)
December 5, 2005 (Noon)
February 6, 2006 (Noon)
December 19,2005 (Noon)
February 21, 2006 (Noon)
January 3,2006 (Noon)
D Administrative
D Consent Agenda
l8J Public Hearing
D Bids
D Announcement
D City Manager's Report
D Development Plans
D New Business
D Legal
D UnfInished Business
D Presentation
RECOMMENDATION: Please place this request on the December 6,2005 City Commission Agenda under Public
Hearing. This item was advertised for the November 8th CRA Board meeting and December 6th City Commission meeting.
The project was not prepared for Board review and it therefore will be readvertised for the December 13th CRA meeting. To
properly inform the public who may attend this Commission meeting as advertised, this item should appear on the agenda
with a bold note describing the planned postponement. No staff report has been prepared to date.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
Develop e
Gulfstream Gardens Phase II (LUAR 05-012)
Bradley Miller, Miller Land Planning Consultants, Inc.
P. B. Chinese Christian Chapel, Inc., Parbbubbal K. Patel, and Howard Britt
One-quarter mile north of Gulfstream Boulevard, between Federal Highway and Old Dixie
Highway
Request to amend the Comprehensive Plan Future Land Use Map from General Commercial (GC),
Local Retail Commercial (LRC) and Commercial High Intensity (CH) (Palm Beach County) to
Special High Density Residential (SHDR)
No heard by the CRA; to be postponed to the December 13, 2005 CRA Board meeting and
January 3,2006 City Commission meeting.
N/A
N/A
N/A
4:.."" Signature
^.u~
Planning and Zoning irector City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Gulfstream Gardens\Gulfstream Gardens II\LUAR\Agenda Item Request - LUA 05-012 - Dec 6, 2005.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
Requested City Commission
Meeting Dates
[gJ December 6, 2005
o December 20, 2005
o January 3, 2006
o January 17,2006
NATURE OF
AGENDA ITEM
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Date Final Form Must be Turned
in to Citv Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
November 14,2005 (Noon.)
o February 7, 2006
o February 21,2006
o March 7, 2006
o March 21, 2006
March 6, 2006 (Noon)
January 17,2006 (Noon)
December 5, 2005 (Noon)
February 6, 2006 (Noon)
December 19, 2005 (Noon)
February 21,2006 (Noon)
January 3, 2006 (Noon)
o Administrative
o Consent Agenda
[gJ Public Hearing
o Bids
o Announcement
o City Manager's Report
o Development Plans
o New Business
o Legal
o Unfmished Business
o Presentation
RECOMMENDATION: Please place this request on the December 6,2005 City Commission Agenda under Public
Hearing. This item was advertised for the November 8th CRA Board meeting and December 6th City Commission meeting.
The project was not prepared for Board review and it therefore will be readvertised for the December 13th CRA meeting. To
properly inform the public who may attend this Commission meeting as advertised, this item should appear on the agenda
with a bold note describing the planned postponement. No staff report has been prepared to date.
N/A
N/A
~IA
M
DevelopmMtt D pa ent Director
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
Gulfstream Gardens Phase II (LUAR 05-012)
Bradley Miller, Miller Land Planning Consultants, Inc.
P. B. Chinese Christian Chapel, Inc., Parbbubbal K. Patel, and Howard Britt
One-quarter mile north of Gulfstream Boulevard, between Federal Highway and Old Dixie
Highway
Request to rezone from C-3 Community Commercial and (CG) Commercial General (Palm Beach
County) to Planned Unit Development (PUD).
Proposed Use: Phase II of a multi-family residential development.
Not heard by the CRA; to be postponed to the December 13, 2005 CRA Board meeting and
January 3, 2006 City Commission meeting.
City Manager's Signature
A-V~
Planning and Zoni DIrector City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Gulfstream Gardens\Gulfstream Gardens II\LUAR\Agenda Item Request - LUAR 05-012 - Dec 6, 2005.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
VIII.-PUBLIC HEARING
ITEM E. I
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting: Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[8J December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
0 January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM [8J Public Hearing 0 Legal
0 Bids 0 UnfInished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Please place this request on the December 6, 2005 City Commission Agenda under Public
Hearing, to follow the corresponding items for annexation, land use amendment and rezoning. The corresponding items were
advertised for the November 8th CRA Board meeting and December 6th City Commission meeting. The project was not
prepared for Board review and it therefore will be readvertised for the December 13th CRA meeting and January 3,2006 City
Commission meeting. To properly inform the public who may attend this Commission meeting as advertised, this item should
appear on the agenda with a bold note describing the planned postponement. No staff report has been prepared to date.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
PROGRAM IMP ACT:
FISCAL IMPACT:
ALTERNATIVES:
Develo
Gulfstream Gardens Phase II (NWSP 05-028)
Bradley Miller, Miller Land Planning Consultants, Inc.
P. B. Chinese Christian Chapel, Inc., Parbbubbal K. Patel, and Howard Britt
One-quarter mile north of Gulfstream Boulevard, between Federal Highway and Old Dixie
Highway
Request for new site plan approval to construct 108 townhouse units on a 5.47-acre parcel in the
Planned Unit Development (PUD) zoning district.
Not heard by the CRA; to be postponed to the December 13, 2005 CRA Board meeting and
January 3, 2006 City Commission meeting.
N/A
N/A
N/A
J4~
City Manager's Signature
Pl~ -~ z"!~, City Attorney / Finanee / Human Rew"",e,
S:\Planning\SHARED\WP\PROJECTS\Gulfstream Gardens\Gulfstream Gardens I1\NWSP 05-028\Agenda Item Request - NWSP - Dec 6, 2005.dot
S:\BULLET!N\FORMS\AGENDA ITEM REQUEST FORM. DOC
Requested City Commission
Meeting Dates
~ December 6, 2005
o December 20, 2005
o January 3, 2006
o January 17,2006
NATURE OF
AGENDA ITEM
VIII.-PUBLIC HEARING
ITEM F.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
November 14, 2005 (Noon.)
o February 7, 2006
o February 21, 2006
o March 7, 2006
o March 21, 2006
March 6, 2006 (Noon)
January 17, 2006 (Noon)
December 5, 2005 (Noon)
February 6, 2006 (Noon)
December 19,2005 (Noon)
February 21, 2006 (Noon)
January 3,2006 (Noon)
o Administrative
o Consent Agenda
~ Public Hearing
o Bids
o Announcement
o City Manager's Report
o Development Plans
o New Business
o Legal
o Unfmished Business
o Presentation
RECOMMENDATION: Please place this request on the December 6, 2005 City Commission Agenda under Public
Hearing. This item was advertised for the November 8th CRA Board meeting and December 6th City Commission meeting.
The project was not prepared for Board review and it therefore will be readvertised for a subsequent hearings before the CRA
Board and City Commisison. To properly inform the public who may attend this Commission meeting as advertised, this item
should appear on the agenda with a bold note describing the planned postponement. No staff report has been prepared to date.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
PROGRAM IMPACT:
FISCAL IMP ACT:
ALTERNATIVES:
Developm
Riviera (LUAR 05-011)
James T. Barretta
Anand Patel
1330 South Federal Highway (Northeast comer of Federal Highway and Riviera Drive)
Request to amend the Comprehensive Plan Future Land Use Map from Office Commercial (OC) to
Mixed Use (MX), and to rezone from C-I Office Professional to Mixed Use-Low Intensity (MU-
L).
Proposed Use: Mixed use project containing approximately 3,720 square feet of office use, 420
square feet of retail use and 8 townhouses.
Not heard by the CRA; to be readvertised for future meetings of the CRA Board and City
Commission.
~
City Manager's Signature
NJ~
Planning and Zonin Director City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Riviera\LUAR OS-OIl \Agenda Item Request - LUA OS-OIl - Dec 6, 200S.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
VIII.-PUBLIC HEARING
ITEM F. t
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19, 2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
0 January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfmished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Please place this request on the December 6,2005 City Commission Agenda under Public
Hearing to follow the corresponding item for land use amendment and rezoning. This item was advertised for the November
8th CRA Board meeting and December 6th City Commission meeting. The project was not prepared for Board review and it
therefore will be readvertised for subsequent hearings before the CRA Board and City Commission. To properly inform the
public who may attend this Commission meeting as advertised, this item should appear on the agenda with a bold note
describing the planned postponement. No staff report has been prepared to date.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Riviera (NWSP 05-027)
James T. Barretta
Anand Patel
1330 South Federal Highway (Northeast comer of Federal Highway and Riviera Drive)
Request for new site plan approval to construct a mixed-use project consisting of approximately
3,720 square feet of office, 420 square feet of retail, eight (8) townhouse units, and selected site
improvements on a 0.5-acre parcel in the Mixed Use-Low Intensity (MU-L) zoning district.
Not heard by the CRA; to be readvertised for future meetings of the CRA Board and City
Commission.
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
Pla~g ~ z~r City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Riviera\NWSP 05-027\Agenda Item Request - NWSP 05-027 - Dec 6, 2005.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACE
AGENDA ITEM REQUEST FO~u
VIII.-PUBLIC HEARING
ITEM G.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[;8J December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21 , 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19, 2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
0 January 17, 2006 January 3, 2006 (Noon) 0 March 21,2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM [;8J Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation ~._,'
0 City Manager's Report ~~ --.',
f'",_)
c.'
RECOMMENDATION: Please place this request on the December 6,2005 City Commission Agenda llH4er '_'
Public Hearing. The Planning and Development Board recommended that the subject request be approved on NO~llbei~2;
2005, subject to all staff comments except for comment #34. Staff will continue reviewing the new sound study arld:bons!#(
design alternatives to further mitigate sound, and will report its findings, or promote its recommendation to table aQhis (s e'l
Commission meeting. For further details pertaining to the request, see attached Department Memorandum No. P.t{)5-289.C:;
::J:
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Rapido Rabbit Carwash (COUS 05-004)
Bradley Miller, AICP, Miller Land Planning Consultants, Inc.
Boynton Properties, LLC, Anthony Pugliese III
East side of Congress Avenue, approximately 275 feet north ofSW 30th Avenue
Request for Conditional Use and Site Plan approval for a 4,595 square foot automated car
wash facility and related site improvements on a 0.88-acre site zoned M-l, Industrial.
PROGRAM IMPACT: N/A
FISCAL IMPACT: N/A
ALTERNATIVES: N/A
(~ l1ki/
Dev~t ~~artment Director
~C'~M 'S.-
Ity anager sIgnature
Planning and 'ng Director City Attorney / Finance / Human Resources
S:\Planning\SHAREDlWP\PROJ CTS\Rapido Rabbit\Agenda Item Request Rapido Rabbit Carwash.2 COUS 05-004 12-6-05.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
WEINER & ARONSON, P.A.
ATTORNEYS AT LAW
The Clark House
102 North Swinton Avenue
Delray Beach, Florida 33444
Telephone: (561) 265-2666
Telecopier: (561) 272-6831
E-mail: mweiner@zonelaw.com
MICHAEL S. WEINER
CAROLE J. ARONSON
JASON S. MANKOFF
KERRY D. SAFIER
PAMI R. MAUGHAM
OF COUNSEL:
ROBERT MARC SCHWARTZ, P.A.
Florida Bar Board Certified
Real Estate Lawyer
November 8, 2005
Mr. Paul Dorling (via Hand Delivery)
Director of Planning and Zoning
City of Delray Beach
100 N.W. 1 st Avenue
Delray Beach, Florida 33444
Mr. Michael W. Rumpf (via Hand Delivery)
Director of Planning and Zoning
City of Boynton Beach
100 East Boynton Beach Blvd.
Boynton Beach, Florida 33425
Re: Atlantic Plaza and Rapido Rabbit
OUf File No.: MICS003/PAUM002
Dear Paul and Mike:
We have always tried our hardest to avoid scheduling conflicts for our clients, but as a result
of the hurricane, we have a major conflict on December 6, 2005. In Delray Beach, we are
representing our client for the project known as Atlantic Plaza as well as six other hearings. That
same evening, we have a hearing in Boynton Beach for the car wash project.
The great number of hearings at one time is a result of cancelled or rescheduled meetings
from Hurricane Wilma and our three land use attorneys will all be in attendance to cover these
hearings.
We respectfully request that the Atlantic Plaza hearing be scheduled as the first Public
Hearing at 7:00pm in Delray Beach. At the same time, we respectfully request that the car wash
matter be scheduled last on the agenda fn Boynton Beach. This wilt give us the opportunity to
properly cover the numerous agenda items.
Thank you very much for your consideration. Anything that you can do to ease this
scheduling onflict would be greatly appreciated by myself and our clients. This request was made
only b se of Hurricane Wilma's impact on the scheduling.
\
\
Ve t ul yo ,
~ ~I s. wein~
S~:kP
cc: Jason S. Mankoff, Esq.
City Clerk, City of Boynton Beach
City Clerk, City of Delray Beach
Mr. Kurt Bressner, City Manager, City of Boynton Beach
Mr. David Harden, City Manager, City of Delray Beach
O:\MICS003\Letter to Dorling and Rumpf.Nov 8 2005.doc
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 05-209
TO:
FROM:
Chair and Members
Planning & Development Board
t-
Michael Rum;T1G
Director of Planning and Zoning
Ed Breese ~
Principal Planner
THRU:
DATE:
October 14, 2005
PROJECT:
Rapido Rabbit Carwash / COUS 05-004
REQUEST:
Conditional Use / New Site Plan approval for a 4,595 square foot
automated carwash facility
PROJECT DESCRIPTION
Property Owner: Boynton Properties, LLC (Anthony Pugliese III)
Applicant: Miller Land Planning Consultants, Inc.
Agent: Mr. Bradley Miller
Location: East side of Congress Avenue, approximately 275 feet north of SW 30th
Avenue (see Exhibit "A" - Location Map)
Existing Land Use/Zoning: Industrial (I) / Light Industrial (M-1)
Proposed Land Use/Zoning: No change proposed
Proposed Use:
4,595 square foot automated carwash facility
Acreage:
O.SS-acres
Adjacent Uses:
North:
Undeveloped industrial property zoned Industrial (M-1), then farther north is
right-of-way for the LWDD L-2S canal, and farther north is a residential
subdivision (Golfview Harbour);
South:
Safe & Secure Storage zoned Industrial (M-1), then farther south is right-of-
way for Southwest 30th Avenue, and farther south is developed industrial
property (Tire Kingdom), zoned Industrial eM-1);
Rapido Rabbit Carwash - COUS 05-004
Page 2
Memorandum No. PZ 05-209
East:
Developed industrial property (office / warehouses), zoned Industrial (M-l);
and
West:
Right-of-way for Congress Avenue, then farther west is commercial property
(Manor Care ACLF), zoned Community Commercial (C-3).
BACKGROUND
Mr. Bradley Miller, agent, is seeking conditional use / new site plan approval for a 4,595 square foot
automated carwash facility on a vacant parcel of industrial property immediately north of the Safe &
Secure Storage business located on the east side of Congress Avenue at SW 30th Avenue. Attorney
Michael Weiner submitted an application for Code Review (CDRV 05-001) to allow carwashes in the M-l
zoning district, which was approved by the City Commission on June 21, 2005. As a result, carwashes
are a conditional use in the M-l zoning district, which allows greater scrutiny in reviewing site design,
operational characteristics and potential impacts on surrounding properties. Additionally, the City
Commission adopted a Notice of Intent (NOI) on April 19, 2005 to provide time for the study and
recommendation of the use of M-l zoned properties, design characteristics associated therewith and
possible amendments to the Land Development Regulations. A consultant has been hired and
recommendations will be forthcoming shortly. Since the development application was submitted prior to
the effective date of the NOI, it will not be subject to the recommendations of that study. Relative to
traffic generation, Palm Beach County Traffic Engineering in a letter dated February 2, 2005, indicated
the proposed project meets the Traffic Performance Standards of Palm Beach County. However, no
building permits may be issued after the build-out date (2007). If approved, the construction of the
building and related site improvements would occur in one (1) phase.
STANDARDS FOR EVALUATING CONDITIONAL USES AND ANALYSIS
Section 1l.2.D of the Land Development Regulations contains the following standards to which
conditional uses are required to conform. Following each of these standards is the Planning and Zoning
Division's evaluation of the application as it pertains to each of the standards.
The Planning & Development Board and City Commission shall consider only such conditional uses as are
authorized under the terms of these zoning regulations and, in connection therewith, may grant
conditional uses absolutely or conditioned upon the conditions including, but not limited to, the
dedication of property for streets, alleys, recreation space and sidewalks, as shall be determined
necessary for the protection of the surrounding area and the citizens' general welfare, or deny
conditional uses when not in harmony with the intent and purpose of this section. In evaluating an
application for conditional use approval, the Board and Commission shall consider the effect of the
proposed use on the general health, safety and welfare of the community and make written findings
certifying that satisfactory provisions have been made concerning the following standards, where
applicable:
1. Ingress and egress to the subject property and proposed structures thereon, with particular
reference to automobile and pedestrian safety and convenience, traffic flow and control, and access
in case of fire or catastrophe.
According to the site plan, there are two (2) proposed points of ingress/egress to the carwash site
(Parcel "B"). The first point of ingress/egress is located on Congress Avenue and is shared with the
Rapido Rabbit Carwash - CO US 05-004
Page 3
Memorandum No. PZ 05-209
parcel to the north at the northwest comer of the property. This drive is 26 feet in width and runs in
an east/west direction. The second ingress/egress point is an existing drive off of SW 3cfh Avenue,
running in a north/south direction and connecting to the east/west drive off of Congress A venue.
This second drive is the ingress/egress for the Safe & Secure Storage site immediately south of the
proposed carwash. Access through this site (Parcel '}1'j is proposed through a cross-access
easement agreement that will be required as a Condition of Approval. The applicant has submitted a
draft of the required agreements between all parties, which has been reviewed for sufficiency by the
Legal Department. These agreements will need to be executed and recorded prior to the issuance of
the first building permit (see Conditions of Approval). Both driveway widths appear to meet code
requirements. These access points adequately address the needs of typical vehicular circulation, as
well as that of emergency vehicles and sanitation equipment.
2. Off-street parking and loading areas where required, with particular attention to the items in
subsection above, and the economic, glare, noise, and odor effects the conditional use will have on
adjacent and nearby properties, and the city as a whole.
According to Chapter 2, Section l1.H.5, no fewer than four (4) parking spaces shall be provided for
any non-residential use. However, the Land Development Regulations do not specifically address the
parking requirements for automated car wash facilities. The site plan depicts 18 regular parking
spaces and 1 handicap parking space. Each parking space has an accessible vacuum cleaner that is
shared with the adjacent space. Other than the parking space for the one employee, it would appear
the main purpose for the parking spaces is for the vacuuming out of the vehicle interiors by the
owner of the vehicle. The parking area is landscaped on all four sides to minimize noise and also
glare from the headlights of patron's cars. The wash tunnel openings have been provided with
additional landscaping at varying heights to provide a dense vegetative barrier to the inner workings
of the carwash itself and to screen the vehicle stacking and exiting movements from Congress
A venue and the residential properties to the north, as well as acting as a sound buffer for the
mechanical equipment associated with the site. The parking lot lighting fixtures are proposed at 20
feet in height and a staff condition requires baffling of the fixtures in order to prevent glare and light
spillage onto adjacent properties. Additionally, staff recommends that illumination simply be reduced
to security lighting within one (1) hour following closing each night (see Conditions of Approval).
Lastly, staff has also required a second landscape buffer to be placed on the north side of the
entrance/exit drive off of Congress Avenue to increase the visual and sound barrier for the
neighborhood to the north.
The residential neighborhood to the north (Golfview Harbour) is approximately 200 feet from the
carwash site, and separated by a vacant industrial property yet to be developed and a canal. Coupled
with the proposed buffering, it is staff's determination that the site plan meets the intent of the Code
relative to compatibility and buffering, based on the landscaping, distance separation, design
characteristics, and also staff conditions involving the limiting of business hours, baffling of the light
fixtures, illumination reduction to security lighting within one hour of closing, turning off power to
mechanical equipment at time of closing and an increased landscape buffering. Additionally, staff has
requested a professional sound study be performed to ensure sound levels leaving the site will be
within tolerances defined within the Code of Ordinances (60 decibels between the hours of 7 AM &
10 PM). Should the study indicate, or staff determine, additional mitigation is necessary, buffer walls
have been recommended to be added to the proposed landscape buffer.
Rapido Rabbit Carwash - COUS 05-004
Page 4
Memorandum No. PZ 05-209
3. Refuse and service areas, with particular reference to the items in subsection 1 and 2 above.
The site plan (Sheet SP 1) shows that the dumpster location is situated near the northeast corner of
the site, a minimum of 200 feet from the residential properties to the north, and oriented in an east-
northeast direction. The dumpster would be screened with enclosure walls and landscape, in
accordance with Chapter 9, Section 10. C3 of the Land Development Regulations. The dumpster
location is positioned in such a way as to facilitate the efficient removal of trash.
4. Utilities, with reference to locations, availability, and compatibility.
Consistent with Comprehensive Plan policies and city regulations, all utilities, including potable water
and sanitary sewer are available for this project.
5. Screening, buffering and landscaping with reference to type, dimensions, and character.
The Site Plan (Sheet SP 1) states the proposed pervious area of the parcel equals 11,085 square feet
or 29% of the total site. The Landscape Plan (Sheet L -1) indicates that approximately 85% of the
trees and 74% of the shrubs and groundcover would be native.
The proposed landscape buffers contain Live Oak, Pigeon Plum, Gumbo Limbo and Green
Buttonwood trees, Sabal and Montgomery palms and a row of Redtip Cocoplum hedges. Additionally,
staff recommended the installation of decorative buffer walls in the north, south and east buffers
around the calWash tunnel to help shield the inner operations of the calWash, soften the look of the
vehicle stacking area and assist in the blocking of headlights of vehicles exiting the tunnel, as well as
assisting in the reduction of noise leaving the site associated with the mechanical equipment. The
applicant expressed concern over the look of walling in the calWash and uncertainty as to the ability
to place a wall along the east side of the tunnel, in a very narrow planting strip (Staff notes that
there are alternative wall materials and designs that, along with landscape plantings, could fit in this
narrow space). Staff then suggested working with their neighbor, the owner of the vacant industrial
parcel to the north, to consider placement of a masonry buffer wall along his north property line to
assist in the potential abatement of any adverse views or noise affecting the residential properties in
Golfview Harbour. When this vacant industrial parcel is developed, the fact that it abuts a residential
neighborhood will require that a masonry wall be installed with any development approval. Instead
the applicant proposes to increase the amount of landscape material within these buffers to, in
effect, create a landscape barrier. The Landscape Architect has provided typical buffer cross-
sections, which depict dense/compact vegetation areas proposed to screen views and dampen noise.
According to Sheet L -1, these buffer areas around the calWash tunnel would be planted with two (2)
foot tall coco plum hedge, three (3) foot tall cat palms, seven (7) to eight (8) foot tallligustrum and
fourteen (14) foot tall live oak trees. These cross-sections are depicted "Not To Scale" (N. T.S.). Staff,
as a condition of approval, recommends that the cross-sections be provided drawn to scale and that
the landscape material be installed in a mature/full state to provide instant screening. The City
Forester would then inspect project construction to ensure that plant material is installed as depicted
in the cross-sections on Sheet L -1 prior to issuance of a Certificate of Completion.
The developer has designed the calWash building so that the tunnel openings are oriented in a
north/south direction, to limit views to the internal operations from motorists driving on Congress
A venue, in compliance with the Community Design Plan section of the code. The landscape material
as discussed above would also help screen views from this thoroughfare.
Rapido Rabbit Carwash - CO US 05-004
Page 5
Memorandum No. PZ 05-209
6. Signs, and proposed exterior lighting, with reference to glare, traffic safety, economic effect, and
compatibility and harmony with adjacent and nearby properties.
The monument sign is proposed to be eight (8) feet tall by eight (8) feet wide on a 1.5 foot pedestal
base, with required landscaping. Staff recommends the monument sign be reduced in height to be
more in scale with the proposed building, and designed to look less like a large square, by
incorporating some of the building features into the design, enhancing the base and adding details
representative of the projec~ pursuant to Chapter 9 (Community Design Plan) of the Land
Development Regulations. The sign colors are proposed to be the same as the body colors of the
building, Kilim Beige (light beige) and Sand Trap (dark beigeJ with eight (8) inch aluminum letters
painted China Red to match the signage on the building, on the directional signs on the carwash
property and the Safe & Secure Storage signs next door. The wall signage is proposed to be 24" high
channel letters in the same China Red color. The menu board and directional signage ('carwash
entrance'; "exit" and "do not enter" signs) would also be painted to match the building, with 3" and
4" high red lettering.
7. Required setbacks and other open spaces.
The proposed building would meet all setback requirements of the M-l zoning district. The code
requires a 15-foot front setback, and the site plan indicates a 15-foot setback is being provided. This
front setback would place the building in line with the Safe & Secure Storage building immediately to
the south. A side setback of 15 feet is required on one side and zero on the other. The site plan
depicts approximate building setbacks of 55 feet to the north and 70 feet to the south. The code
requires a 20-foot rear setback, and the site plan indicates a setback of approximately 100 feet is
being provided. As noted above, the building has a 15-foot front setback like Safe & Secure Storage
immediately to the south, which allows for the parking to be at the rear of the building. Also, by
having the building forward on the lo~ the stacking lanes for storage of vehicles waiting to enter the
carwash tunnel are mostly shielded from the motoring publiC on Congress A venue. As mentioned
earlier in the report, the carwash tunnel is approximately 200 feet south of the nearest residentially
zoned property (Golfview Harbour), and is separated by a vacant industrial parcel and the right-of-
way of the L WDD L -28 Canal.
As noted earlier, the Site Plan (Sheet SP 1) states the proposed pervious area of the parcel equals
11,085 square feet or 29% of the total site. The majority of the green space on the site is located in
the 15 foot setback between the building and Congress A venue, with the required seven (7) foot
landscape buffer and the plantings along the foundation of the carwash tunnel. Other green
areas/open spaces occur around the entrance/exit of the carwash tunnel, within landscape islands in
the parking lot and along both sides of the north/south and east/west ingress/egress drives.
8. General compatibility with adjacent property and other property in the zoning district.
In general, the proposed use is compatible with the other automotive related industrial uses within
the Congress A venue corridor (Tire Kingdom, Jiffy Lube, National Transmissions, Ace Auto Repair
and Race Part Solutions). Automotive related uses are currently allowed in the M-l zoning district
that encompasses this property and runs the length of the east side of Congress A venue from the
L WDD L -28 Canal, south to approximately Neptune Drive.
Rapido Rabbit Carwash - COUS 05-004
Page 6
Memorandum No. PZ 05-209
The general design of the building utilizes some of the same type of building elements as the Safe &
Secure Storage business immediately to the south (roof materials and color and paint selection for
the body of the building). The principle building and trim colors (earth tones) are consistent with the
colors of structures in the general vicinity. The main body portion of the exterior wall area would be
painted a light beige color (Sherwin Williams - "Kilim Beige" #6106). The stucco base and accent
paint would be a slightly darker beige color (Sherwin Williams - "Sand Trap" #6066). The trim color
would be white (Sherwin Williams - "Divine White" #6105). The standing seam metal roof and
awnings are proposed to be ''Hemlock Green'~ These colors would be identical to the Safe & Secure
Storage building immediately to the south.
The project appears to be compatible with the other uses within the M-1 zoning district. The
compatibility issues revolve around the residential properties approximately 200 feet to the north of
the site and possibly the pending outcome of the study and recommendation of the use of M-1 zoned
properties, design characteristics and any associated amendments to the Land Development
Regulations proposed by the consultant or staff. Although those recommendations will not directly
affect this project- it may affect the future development of parcels within the vicinity. As far as the
compatibility with the residentially-zoned properties, the carwash proposes two (2) points of
ingress/egress to facilitate ease of maneuvering to enter and exit the site, one off of Congress
A venue and one off of SW 3dh A venue, through the Safe & Secure site. The traffic approval letter
from Palm Beach County Traffic Division indicates that the project would generate 196 new daily
trips, with the peak hour trips being 14 AM and 14 PM during the busiest (rush hour) traffic times on
Congress Avenue. The remaining compatibility issues are operational in nature, involving noise and
visual effects. The applicant proposes to minimize these effects through the use of dense landscape
buffers. Staff has requested detailed sound information, prepared by a professional in the field, to
demonstrate compliance with City code relative to noise and nuisances. Staff additionally has
recommended business hours of dusk to dawn, however not to exceed 7 PM, that all mechanical
equipment be turned off at the close of business each day, and that the lighting of the site be
reduced to security lighting within one (1) hour following close of business each day (see Conditions
of Approval).
9. Height of building and structures, with reference to compatibility and harmony to adjacent and
nearby properties, and the city as a whole.
The maximum allowable building height in the M-1 zoning district is 45 feet. The building was
designed as a one (1)-story structure, approximately 29 feet - 6 inches in height to the top of the
highest parapet The building would not exceed the districts maximum height limitations and would
be compatible in comparison with the neighboring industrial and residential properties.
10. Economic effects on adjacent and nearby properties, and the city as a whole.
According to the applicant- "There will be no adverse effects on adjacent or nearby properties. There
will be positive effects for the City with increased tax revenue'~ Based on its distance to nearby
residential properties, site buffering and landscaping, and limits on hours of operation, staff opines
that there would be no negative effect on nearby properties, pending submittal and satisfactory
results of a professional sound study.
Rapido Rabbit Carwash - CO US 05-004
Page 7
Memorandum No. PZ 05-209
11. Conformance to the standards and requirements, which apply to site, plans, as set forth in Chapter
19, Article II of the City of Boynton Beach Code of Ordinances. (Part III Chapter 4 Site Plan Review).
With incorporation of staff comments, the proposed project would comply with all requirements of
applicable sections of city code.
12. Compliance with, and abatement of nuisances and hazards in accordance with the performance
standards within Section 4.N. of the Land Development Regulations, Chapter 2; also, conformance to
the City of Boynton Beach Noise Control Ordinance.
With incorporation of all conditions and staff recommendations contained herein, the proposed
project should operate in a manner that is in compliance with the above-referenced codes and
ordinances of the City of Boynton Beach. In many instances, a typical project may receive City
approvals and if complaints were generated regarding the operational aspects of the business, Code
Compliance would be asked to inspect the premises to determine if violations of the code exist, such
as a noise complaint When the City reviews a project not allowed by right, but a project listed as a
Conditional Use, extra caution is exercised in the review to determine its compatibility with
neighboring property and its operational characteristics are scrutinized. If additional information is
required to help staff determine this compatibility and compliance with City codes, a request for the
necessary data is made. In this particular case, staff has requested detailed sound information,
prepared by a professional in the field, to demonstrate compliance with City code relative to noise
and nuisances. The applicant has indicated they will be providing this information, however it was
not available at the time of preparation of this staff report. As such, we are recommending
postponement of this item until such time as the study is submitted and reviewed by staff.
RECOMMENDATION
Based on the information contained herein and the outstanding data requested and required by staff
from the applicant and their consultants, staff recommends that this request for conditional use be
postponed until such time as the necessary sound study is submitted and reviewed by staff.
S: \Planning \SHARED\ WP\PROJECTS\Rapido Rabbit\Staff Report.doc
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1002 E NEWPORT CENTER DR. SUITE 101
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PH. (954) 427-8B4B FAX (954) 427-9929
CONGRESS A'vENUE
BOYNTON BEACH, FLORIDA
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Project name: Rapido Rabbit
File number: CODS 05-004
Reference: 3rd review plans identified as a Conditional Dse/New Site Plan with an October 11, 2005 Planning
&Z d k'
Conditions of Approval
omng ate stamp mar mg.
DEPARTMENTS INCLUDE REJ~
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments:
1. The plans depict a roadway to be constructed on the adjacent Parcel B, X
which is clearly indicated as "Not Included" in this submittal. An
irrevocable cross-access agreement between Parcels A, Band C for ingress-
egress purposes will be required.
2. Show all off-site improvements required for this project. The proposed X
roadway on the north is symmetrical around that property line. Show that
the adjacent property owner is in agreement with this proposal.
3. Separate permits will be required from Palm Beach County for the proposed X
Congress Ave. curb cut.
UTILITIES
Comments:
4. Palm Beach County Health Department permits will be required for the X
water and sewer systems serving this project (CODE, Section 26-12).
5. Fire flow calculations will be required demonstrating the City Code X
requirement of 1,500 g.p.m. (500 g.p.m. some residential developments)
with 20 p.s.i. residual pressure as stated in the LDR, Chapter 6, Article IV,
Section 16, or the requirement imposed by insurance underwriters,
whichever is greater. (CODE, Section 26-16(b)) .
6. The CODE, Section 26-34(E) requires that a capacity reservation fee be X
paid for this project either upon the request for the Department's signature
on the Health Department application forms or within seven (7) days of site
plan approval, whichever occurs first. This fee will be determined based
upon final meter size, or expected demand.
7. Water meter size shall be based on the demand for the volume anticipated X
for the car wash. Please provide engineering calculations, or any
explanation of the demand.
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
8. A building permit for this project shall not be issued until this Department X
has approved the plans for the water and/or sewer improvements required to
service this project, in accordance with the CODE, Section 26-15.
9. Utility construction details will not be reviewed for construction X
acceptability at this time. All utility construction details shall be in
accordance with the Utilities Department's "Utilities Engineering Design
Handbook and Construction Standards" manual (including any updates);
they will be reviewed at the time of construction permit application.
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments:
10. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART process does not
ensure that additional comments may not be generated by the Commission
and at permit review.
11. Full drainage plans, including drainage calculations, in accordance with the X
LDR, Chapter 6, Article N, Section 5 will be required at the time of
permitting.
12. Paving, Drainage and Site details will not be reviewed for construction X
acceptability at this time. All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings
and the "Engineering Design Handbook and Construction Standards"
and will be reviewed at the time of construction permit application.
BUILDING DIVISION
Comments:
13. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART process does not
DEPARTMENTS INCLUDE REJECT
ensure that additional comments may not be generated by the commission
and at permit review.
14. Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph. Wind forces on every building or
structure shall be determined by the provisions of ASCE 7, Chapter 6, and
the provisions of 2001 FBC, Section 1606 (Wind Loads). Calculations that
are signed and sealed by a design professional registered in the state of
Florida shall be submitted for review at the time of permit application.
15. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
16. CBBCPP 3.C.3.4 requires the conservation of potable water. City water may X
not, therefore, be used for landscape irrigation where other sources are
readily available.
17. A water-use permit from SFWMD is required for an irrigation system that X
utilizes water from a well or body of water as its source. A copy of the
permit shall be submitted at the time of permit application, F.S. 373.216.
18. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
a. The full name of the project as it appears on the Development
Order and the Commission-approved site plan.
b. The total amount paid and itemized into how much is for water
and how much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
19. At time of permit review, submit separate surveys of each lot, parcel or X
tract. For purposes of setting up property and ownership in the City
computer, provide a copy of the recorded deed for each lot, parcel or tract.
The recorded deed shall be submitted at time of permit review.
20. A permit from the EP A shall be required prior to the submittal of plans for a X
building permit. The car wash shall comply with F.A.C. Rule 62-660.803.
The local EPA office can be contacted at 561-681-6600.
21. Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for
reVIew at the time of permit application submittal. The plans must
incorporate all the conditions of approval as listed in the development order
and approved by the City Commission.
22. The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. If the proiect is multi-
Conditions of Approval
4
DEPARTMENTS INCLUDE REJECT
family, then all addresses for the particular building type shall be submitted.
The name of the project as it appears on the Development Order must be
noted on the building permit application at the time of application submittal.
23. Building shall be designed utilizing the 2004 Florida Building Code. X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments:
24. Applicant must grade the property to the north canal to Lake Worth X
Drainage District specifications.
PLANNING AND ZONING
Comments:
25. A single sign style (such as cabinet, channel, reverse channel) shall be used X
for wall signage. Note code limitation on non-word depictions. Provide
calculations of areas for determining compliance with the Land
Development Regulations.
26. The monument sign as proposed is plain and unadorned and should be X
reduced in size to be more in scale with the building. Additionally, the sign
should be made more compatible with the building style to transform its
boxy appearance.
27. Provide a landscape cross-section C Detail of a 450 angle at the southwest X
corner and northwest corner of the site. Additionally, remove the N.T.S.
(not to scale) label on the cross-sections and depict landscape to scale,
adjusting the size of the plant material on the plant list if necessary, to
provide an instant landscape barrier at time of planting. Cross-sections A, B,
& C should be comparable for these planting areas on the exit end of the
tunnel as well.
28. The applicant has agreed there will be nothing other than automated or self- X
service features as part of this Conditional Use application. Any future
requests for other services (wax, upholstery cleaning, etc.) would require a
new Conditional Use review/approval.
29. Provide executed and recorded CODV of the cross-access easement with X
DEPARTMENTS INCLUDE REJECT
Parcel A, prior to issuance of first building permit.
30. Access off of Congress A venue is only partially on your parcel. Provide X
executed and recorded copy of the cross-access easement with the parcel to
the north, prior to the issuance of first building permit.
31. The drainage depicted on sheet C-l depicts drainage improvements crossing X
onto Parcel A. Provide executed and recorded copy of this easement with
Parcel A, prior to the issuance of first building permit.
32. Include baffling of light fixtures in order to prevent glare and light spillage X
onto adjacent properties. Additionally, consider reducing the lighting to
security lighting only within one (1) hour of closing.
33. Provide noise level data for blowdryer equipment for a distance equal to the X
rear of the residential properties to the north. All mechanical equipment,
including the vacuums, should be turned off at closing time each day.
34. Staff recommends the installation of some variety of wall along the north X
and east sides of the tunnel exit / parking lot to reduce the potential of noise
escaping the site, should the professional sound study being prepared by the
applicants warrant more than the landscaping being proposed.
35. Applicant states the hours of operation will be from dawn to dusk. Any X
proposal to extend these hours will require commission approval. Staff
recommends however, the carwash be open no later than 7 P.M.
36. Applicant shall provide a unity of title for all of Parcel "A", prior to X
issuance of first building permit.
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Comments:
1. None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
I 1. To be determined. I I I
S:\Planning\SHAREDlWP\PROJECTS\R.pido R.bbil\2nd Review ConunenlS.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Rapido Rabbit
APPLICANT'S AGENT: Bradley Miller Miller Land Planning Consultants
APPLICANT'S ADDRESS: 282 Pineapple Grove Way Delray Beach, FL 33444
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: December 6,2005
TYPE OF RELIEF SOUGHT: Request for Conditional use approval for a 4,595 square foot carwash
on a 3.39 acre parcel in an M-1 zoning district.
LOCATION OF PROPERTY: East of Congress Avenue, North of SW 30th Avenue
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the
findings and recommendation of the Planning and Development Board, which Board found as follows:
OR
THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\Rapido Rabbit\DO .doc
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
Owner:
Location:
N/A
North of Miner Road; between Lawrence Road
and Congress Avenue
Description:
Request for Master Plan Modification to reduce
side yard setbacks from ten (10) feet to eight
(B) feet for construction of screened roof
enclosures.
Chairman Wische announced this item has been postponed until the December 22,
2005 Board Meeting that will be the Board's regular meeting date for December.
Motion
Mr. Cwynar moved to continue the Foster Mill master plan modification item until
December 22,2005. Motion seconded by Mr. Casaine and unanimously carried.
B. Rapido Rabbit Carwash
Conditional Use
1.
Project:
Agent:
Owner:
Location:
Rapido Rabbit Carwash (COUS 05-004)
Bradley Miller, AICP, Miller Land Planning
Consultants, Inc.
Boynton Properties, LLC, Anthony Pugliese III
East side of Congress Avenue; approximately
275 feet north of SW 30th Avenue
Description:
Request for Conditional Use and Site Plan
approval for a 4,595 square foot automated
carwash facility and related site improvements
on a O.BB-acre site zoned M-1, Industrial.
Chairman Wische pointed out this item has been pending since March of this year and
has come back to the Board because staff wanted to have a certified noise study
performed and presented to the City. A copy of the noise study performed by Acoustics
and Vibration Consultant, Joe Cuschieri was provided to the members and the
Recording Secretary, a copy of which is on file in the City Clerk's Office.
Ed Breese, Principal Planner, presented the item on behalf of staff and pointed out the
item is a conditional use approval/new site plan for a 4,595 square foot automated
carwash facility. Mr. Breese reviewed the adjacent uses that included the Golfview
Harbor subdivision to the north and the Safe and Secure Storage Facility, zoned M-1, to
the south. Further south is the right-of-way for SW 30th Avenue and developed M-1
industrial property, including Tire Kingdom. To the east is developed industrial property
with offices and warehouses. West is the right-of-way for Congress Avenue and further
west is Manor Care ACLF zoned community-commercial (C-3).
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Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
Mr. Breese explained Attorney Michael Weiner submitted an application for code review
(CDRV 05-001) to allow carwashes in the M-1 zoning district, which was approved by
the City Commission on June 21, 2005. Adoption of the code review now allowed
carwashes as a conditional use within the M-1 zoning district, which is the reason the
Board is reviewing a conditional use, along with the new site plan, for the project.
Having carwashes as a conditional use allows greater scrutiny of reviewing site design,
operational characteristics, and potential impacts on surrounding properties.
Palm Beach County reviewed the proposal and the City received a letter dated February
2, 2005 indicating the proposed project met the County's traffic performance standards.
When staff reviews conditional uses, there are standards for evaluating them. Mr.
Breese discussed some of the items involved in the review as follows:
(1) Ingress and egress to the subject property.
According to the site plan there are two proposed points of ingress and egress: one
point of access would be off Congress Avenue at the very northwest portion of the
property that would be partially shared with the vacant industrial parcel to the north. The
second point of access is off SW 30th through the Safe and Secure property site. This
road would connect to the east-west road connecting to Congress Avenue.
The applicant has submitted a draft of the required cross access easements that are
required between this parcel and the vacant parcel to the north, as well as the Safe and
Secure site to the south. The City Attorney has reviewed them for sufficiency and they
will have to be executed prior to the first permit being pulled.
(2) Off-street parking and loading areas, with emphasis on glare, noise, and
odor effects that the conditional use would have upon adjacent and nearby
properties.
The site plan provides for 18 regular parking spaces and one handicapped space that
were demonstrated on the site plan.
Attorney Tolces pointed out that this is the first time the Board has actually heard the
application for conditional use and site plan approval.
Mr. Breese pointed out the locations of the parking spaces located on the west side of
the carwash. The parking area is landscaped on all four sides to minimize noise and
glare from the headlights of customers' vehicles. The wash tunnel openings have
additional landscaping above the curb requirements at varying heights to provide a
dense vegetation barrier to the inner workings of the carwash and to screen the vehicle
stacking and exiting movements from the carwash.
The parking lot light fixtures are proposed at 20' in height and staff has conditioned the
baffling of the fixtures to prevent glare and light spillage onto adjacent properties.
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Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22,2005
Additionally, staff recommended that the illumination be reduced to security lighting
within one (1) hour following the closing of the business every night.
Staff has required a second landscape buffer that would be placed along the north side
of the entrance exit on Congress Avenue to increase the visual and sound barrier for
the neighborhood to the north. Golfview Harbor is approximately 200 feet from the
carwash site and separated by a vacant industrial parcel, yet to be developed, plus the
canal. Staff felt that the introduction of the following made the project a viable one, and
the site plan met the intent of the code by introducing increased compatibility, plus the
following: (a) buffering based on the landscaping, (b) distance separation, (c) design
characteristics, (d) limiting the business hours, (e) baffling of the light fixtures, (f)
illumination reduction to security lighting, (g) turning the power off to the mechanical
equipment at closing and (h) increasing the landscape buffer. Staff is recommending
that the hours of operation be 7:00 a.m. to 7:00 p.m.
Mr. Breese next enumerated all the landscaping that would be placed at the site. Staff
has also recommended installing decorative buffer walls along the north, south and east
buffers around the carwash tunnel to help shield the inner operations of the carwash,
soften the look of the vehicle stacking, blocking the headlights as vehicles exit, and
assisting with the noise associated with the vehicles leaving the carwash tunnel and the
mechanical equipment.
The applicant has expressed a concern about placing walls in the locations
recommended by staff and requested installing the additional landscape buffer in place
of the wall. Staff recommended that all landscaping installed at the project be installed
in a mature full state to provide instant screening. The City Forester would inspect the
installation of the landscaping. However, staff is still recommending the placement of
the walls.
The proposed building meets all setback requirements of the M-1 zoning district and is
generally compatible with adjacent properties and other properties within the zoning
district, including the other automotive related industrial uses within the Congress
Avenue Corridor. Mr. Breese pointed out that automotive uses are currently allowed in
the M-1 zoning district.
The general design of the building utilizes some of the same type of building elements
as the Safe and Secure building immediately to the south, including roof material and
color. The project appears to be compatible with other uses within the M-1 zoning
district. The traffic approval letter from Palm Beach County indicated the project would
generate 196 new daily trips with peak hour trips being 14 in the morning and 14 in the
afternoon.
The remaining compatibility issues are operational in nature and involve noise and
visual effects. The applicant proposes to minimize these effects by using dense
landscaping buffers.
5
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
Staff requested and received the sound study that the members were provided. Staff is
further requiring that all mechanical equipment be turned off at the close of business
each day and the lighting on the site be reduced to security lighting within one hour
following the close of business each day.
In conclusion, the sound study appeared to demonstrate compliance with the City's
noise ordinance. Mr. Breese pointed out that staff does not have the technical expertise
to definitively make this determination. As a result, staff would like more time to review
the information, prepare questions based on what is contained in the study and
potentially bring in a professional to assess the study. Based on this, staff is
recommending that the item be postponed.
Mr. Cwynar inquired if any of the trees would be vulnerable to hurricanes. Mr. Breese
responded that live oaks are better than many trees in withstanding the types of storms
that have occurred recently, but it is possible that they could go down during a storm as
well. Mr. Cwynar also inquired if there were any overhead power lines around the
perimeter of the site. Mr. Breese said there were power lines on Congress Avenue. Mr.
Breese pointed out the heaviest landscaping is located along the north, east and south
perimeters of the project and pointed out the location of the landscaping on the plans.
Mr. Cwynar would like to make certain that whenever staff reviewed landscaping, they
review it in conjunction with the location of the power lines, so the landscaping would
not intertwine with power lines. Mr. Breese felt that the City's Forester looked at this
when he reviewed landscape plans.
With regard to the sound study, Mr. Cwynar reviewed the letter quickly. However, he did
not feel it was necessary to obtain another engineer to do another study, because the
engineer that performed the study is a certified engineer, PhD and an acoustical
consultant. He summarized in his report that the environmental noise impact from the
operation of the proposed carwash facility is insignificant to the residential properties
north of the proposed site.
Attorney Mike Morell, in the audience, voiced an objection. Chairman Wische requested
he take his seat until it was his time to speak. Attorney Morell continued to object.
Chairman Wische explained when the Board was done speaking, the public hearing
would be opened. Attorney Morell again objected for failure to follow quasi-judicial
procedures. Chairman Wische again requested Attorney Morell sit down.
Mr. Breese felt staff's review of the noise study revealed the number fell very close to
the tolerance allowed in the code. He pointed out there was not much data on how the
consultant arrived at his calculations.
The blowers in the carwash have a decibel level of 79 in an open environment. The
report indicated immediately outside the structure, the decibels drop to 69. At the
property line, to the residential area to the north, it dropped to 59. There were no
6
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
formulas shown how the consultant arrived at these figures. As a result, staff IS
uncertain about the report.
Attorney Tolces explained that the Board's typical process during these meetings is to
have staff make their presentation and then have the applicant make their presentation.
Attorney Morell went to the podium and contended Chairman Wische had not followed
court procedures. He noted that Chairman Wische allowed members to ask staff
questions, which is appropriate. However, Mr. Cwynar voiced his opinion. Attorney
Morell stated the Board should refrain from expressing their opinions since this was a
quasi-judicial proceeding. Attorney Morell pointed out Chairman Wische did not swear
ex-parte communications at the beginning of the proceeding. The City's code imposed
all quasi-judicial restrictions on the Planning and Development Board that applied to the
City Commission.
Attorney Morell recommended that the Board grant staff's request to postpone the case
one month and get it all re-noticed and get it right the next time. Attorney Morell said he
represented the Chiodos and the Maloneys. At this point, Attorney Morell sat down.
Chairman Wische requested Attorney Morell provide his address. Attorney Morell
responded his address was P.O. Box 18649, West Palm Beach, Florida.
Attorney Tolces informed the members they were free to make comments and ask
questions as the case proceeds.
Ms. Jaskiewicz questioned if the carwash was actually consistent with the other auto
related businesses in the area, such as Tire Kingdom. She pointed out people going to
Tire Kingdom enter the premises from the side street. Ms. Jaskiewicz felt the project
was not compatible with the uses along Congress Avenue. She also pointed out an
elementary school was located across the street, plus residential homes and a nursing
facility. In order to enter the carwash when coming from the north, a u-turn would have
to be made. Ms. Jaskiewicz was opposed to having a carwash at this location.
Mr. Saberson noted when the request was made to add carwashes as a conditional use
in the M-1 zoning district, the City engaged Michele Mellgren and Associates to do a
study to determine what uses should be allowed on Congress Avenue. Mr. Breese
explained the Commission placed a Notice of Intent (NOI) immediately following this
request and a consultant was brought in to look at the M-1 zoning throughout the City.
The study is ongoing and is nearing conclusion. Mr. Saberson inquired if any
determination had been made in the study that carwashes are appropriate along
Congress Avenue in the M-1 District. Mr. Breese was not aware if the consultant had or
had not recommended that carwashes would be appropriate along Congress Avenue.
Mr. Saberson noted that a petition signed by 2,000 people opposed to the project had
been presented to the City. Mr. Breese acknowledged a petition had been signed, but
he was unaware of the exact number. Mr. Baldwin stated that on June 21, 2005 a
7
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22,2005
petition with approximately 2,000 signatures was handed to the City Commission
opposing a carwash in this area.
Mr. Baldwin referred to the shared road off Congress Avenue, half of which would be on
the vacant land. He noted there were trees on the vacant land and he inquired who
would be planting and maintaining the trees. He inquired if the applicant had the legal
right to use the roadway in back of the self-storage facility. Mr. Breese pointed out that
there are cross access easements and agreements that have been entered into and this
is the responsibility of the applicant.
Mr. Saberson inquired when the NOI study would be completed. Mr. Rumpf responded
that the NOI had been extended for three months and would expire in January 2006.
Mr. Rumpf explained the study period originally was for 180 days to study the M-1
regulations in the areas currently zoned M-1. Preliminary findings have been provided to
staff and questions and comments have been forwarded to the consultant. Staff is using
this time to finalize recommendations and make clarifications.
Mr. Saberson inquired if the NOI was to put all applicants in the M-1 zoning district on
notice that their applications may be reviewed in conjunction with the results of the NOI
study. Mr. Rumpf said the results of that study would not apply to this project because
this application was submitted in advance of the execution of the NO!. It will state what
could and could not occur on properties currently zoned M-1 prior to expiration of the
NO!. Ms. Jaskiewicz pointed out the dearth of M-1 zoning in the City and questioned
why the study would not apply to current projects. Mr. Rumpf noted only this application
would not be included in the study.
Mr. Casaine inquired if the Board would be allowed to comment after the applicant
made his presentation and the proceedings were turned over to the public. Chairman
Wische agreed with this procedure.
Mr. Breese noted the cross-access agreements are not only with the property owner to
the north, but also with the property owner to the south, which is the storage facility.
Therefore, there are two points of ingress and egress and would not necessitate u-turns
on Congress Avenue, even though they could still occur.
Michael Weiner, 209 S. Seacrest Boulevard, Boynton Beach, assumed the podium
and noted he was present for a conditional use and for the record, there is only one
condition of the 36 conditions that they do not agree with. The only thing he anticipated
discussing was the wall. Attorney Weiner requested to address some procedural
situations and noted this Board is a recommending body and the item will be referred to
the City Commission for a vote. Attorney Weiner informed Attorney Morell that he would
not cede the microphone to him during his presentation. Attorney Weiner asked
Assistant City Attorney Tolces if he would like to address the Board's procedures.
8
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
Attorney Morell objected and Attorney Weiner duly noted Attorney Morell's objection.
Attorney Weiner pointed out the hearing was quasi-judicial, not judicial and is not like a
court proceeding.
Assistant City Attorney Tolces reported that the Planning and Development Board heard
matters that are quasi-judicial for a recommendation to the City Commission. The Board
hears from staff, asks questions and makes comments. The applicant then makes their
presentation and the Board can ask the applicant questions, make comments and
address certain issues. Following this, the Chairman would open up the public hearing
for testimony and information presented by the public. The Board can also ask
questions of the members of the public that have been sworn in. After that, the public
hearing is closed and a motion could be made, discussion could take place and a vote
could be taken for a recommendation to the City Commission on the application before
the Board.
Attorney Weiner said since the public would be speaking, he requested that the Board
allow him a few moments of rebuttal to respond to what the public had to say. Attorney
Weiner also asked the Board members if they would like to disclose any contacts they
might have had. Attorney Morell objected. Attorney Weiner duly noted Attorney Morell's
objection. Chairman Wische requested that Attorney Morell sit down, otherwise he will
be requested to leave the building since Chairman Wische felt Attorney Morell was
disrupting the meeting.
Attorney Weiner asked the members to announce any ex-parte communications they
may have had.
Chairman Wische received a telephone call from Attorney Morell that was on his
answering machine. Chairman Wische did not return the call because Attorney Morell
wanted to meet with him to discuss the case. Chairman Wische did not wish to meet
with anyone to discuss matters that he would be voting on until they appeared before
the Board. This was the only reason he did not return the call; there was no intent to be
discourteous. Chairman Wische felt it was improper for him to meet with Attorney
Morell.
Assistant City Attorney Tolces added that Board members could during the hearing,
disclose any ex-parte communications they may have had. When the ex-parte
communication is disclosed, it is deemed non-prejudicial because it would be on the
record.
Attorney Morell shouted a motion to voir dire the declaration of ex-parte communication.
Chairman Wische warned Attorney Morell not to interrupt the proceedings.
Assistant City Attorney Tolces added that the Chairman is authorized under 92-11 of the
City Code that once a warning has been given to an individual, and that person does
not comply with the Chairman's request, the Chairman could have that person removed
from the Chambers.
9
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
Attorney Weiner responded that Attorney Morell could have the microphone, duly noting
all of his objections, and he could make them at that time, and not interfere with the
applicant's presentation.
Mr. Saberson reported that he spoke with Commissioner Ensler concerning this matter.
Mr. Baldwin reported that he spoke with Commissioner Ensler on the telephone.
There were no other ex-parte communications revealed.
Attorney Weiner inquired if the conversations the Board members had with the elected
Commissioner prejudiced their vote and they responded it did not.
Originally Attorney Weiner explained he was present to discuss a carwash that resulted
in 146 trips, 14 at peak hours, on a road that carried 20,000 to 30,000 cars per day. He
did not think they could have a project on the site that would generate less traffic. The
carwash is approximately 4,900 square feet on 9/10ths of an acre that covered less
than 15% of the property. The building is actually 15% feet lower than allowed and was
located 55 feet from the north property line, but it could have been 15 feet.
Attorney Weiner noted they were not trying to force the building upon everyone in the
neighborhood. The project contained more landscaping than required by code. The
carwash is no longer a Rapido Rabbit carwash because they lost the franchise because
the applicant was required to be too garish.
Attorney Weiner discussed ingress and egress to the site and how the traffic would be
handled to provide 200 feet of stack-up. It only took three minutes to wash a car;
therefore there would never be enough cars in the stack-up zone to get close to the
street. The carwash is designed with all extra expenses. The only people near the site
live 250 feet across the canal. He pointed out the carwash is a permitted use. Other
permitted uses are towing companies with outside storage. His client wanted the project
to look good, not garish and to make it fit and become the hometown carwash.
Attorney Weiner noted to obtain a conditional use approval there are 12 standards to be
met and they have met them all. He pointed out there is a 13th requirement that
required a sound report for bars and nightclubs, but the applicant was agreeable to
obtaining one for his project, even though it was not required. A copy of the report had
been previously distributed. Attorney Weiner noted there were 13 pages of technical
data in the file regarding the vacuums and central blowers of the carwash. Mr.
Cuschiere, that performed the study, is present to answer any questions.
Attorney Weiner noted that when people purchased their homes in Golfview Harbor,
they knew what surrounded their homes that included M-1 zoning. The applicant is a
concerned owner that wants his business to look good. Attorney Weiner pointed out the
project was compatible with the area and, in fact, even improved the area.
10
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
Attorney Weiner reported Steve Boudreau was present and is an expert in the
operations of carwashes. He is available to answer any operational questions. Also, Mr.
Bradley Miller, the Land Planner, was present.
Attorney Weiner requested to address the wall that staff was requesting. He felt that
landscaping and shrubbery would be much better than a wall. If they built a wall, it
would be subject to graffiti, maintenance, and crime. He felt putting up a masonry
straight wall would be a step backwards. The noise study indicated the project would
not create noise in excess of the code. The City has a Code Enforcement Division for
this purpose. He felt it was foolish to require another noise report, when they voluntarily
provided a report that was not required. He pointed out the item would not go to the City
Commission until December 6th, which would provide the City sufficient time to have
another study done. Attorney Weiner requested the Board make a recommendation so
the project could move forward. They want to be a good neighbor and show people that
seem to have a hatred for the carwash, that the applicant is not their enemy and the
project is a good project.
Mr. Casaine had a question for Steve Boudreau.
Steve Boudreau, 275 Eliot Street, Beverly, Massachusetts assumed the podium.
Mr. Casaine asked Mr. Boudreau if he was familiar with Motor City Carwash. Mr.
Boudreau was aware of it. Mr. Casaine was familiar with Motor City Carwash as far as
its operation and noise and asked Mr. Boudreau if he could compare the noise level of
Motor City Carwash to the applicant's facility.
Mr. Boudreau reported that Motor City Carwash has a central vacuum system and when
pulling into the site the vacuum hoses were visible. A central vacuum system is the
noisiest system. The applicant's facility does not have this type of vacuum system. It will
have small self-service individual units. The blowers inside the carwash are muffled.
The blowers at Motor City are somewhat similar to the applicant's blowers.
Ms. Johnson asked Attorney Weiner if they were agreeable with the hours of operation,
i.e. 7:00 a.m. to 7:00 p.m. Attorney Weiner responded they were in agreement with the
hours. Ms. Johnson inquired if the business would operate seven days per week and
was informed that it would.
Ms. Jaskiewicz pointed out there are other carwashes located near the applicant's site
at Woolbright Road. Those two establishments have ingress and egress from two
different streets. She felt this was a big difference from the applicant's ingress and
egress. Attorney Weiner responded the applicant's site has two ingresses and
egresses as well. In addition, there will be a monument sign indicating how to enter the
carwash. People would make a turn at the light, go around the backside and enter the
carwash that would be safest way to enter the site. There is a right turn only onto
Congress Avenue.
Chairman Wische opened the public hearing.
11
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
Mike William Morell, P.O. Box 18649, West Palm, Beach stated he is an attorney and
practices land use and administrative law. He was present on behalf of his clients, Dr.
Christopher and Mrs. Linda Chiodo and Christopher and Natalie Maloney that own
property immediately north of the project site.
Attorney Morell pointed out Dr. Chiodo has been a resident of the City for over 32 years
and is very active and supportive of the City's redevelopment endeavors. He was
representing Dr. Chiodo and his wife as residents that are being adversely affected by
the project. Attorney Morell requested that Ms. Chiodo stand up and be recognized.
Attorney Morell's other clients, Christopher and Natalie Maloney, were also present.
Attorney Morell requested he be allowed to point out on the map where his clients live in
relation to the project.
Natalie Maloney, 1460 SW 28th Avenue, took the podium and pointed out where she
lived on the map. Ms. Maloney also pointed out the location of the Chiodo's property.
Attorney Morell noted the Chiodo's property is vacant land and they live at 2515 SW
13th Court, which is Golfview Harbor Terrace. Dr. Chiodo intended to use the vacant lot
to build a home for his daughter who recently married.
Attorney Morell pointed out the issue before the Board is whether the City of Boynton
Beach applies consistent rules to the location of carwashes throughout the City and
whether or not the carwashes are compatible with residential uses.
Attorney Morell apologized for making the earlier objections, but noted a lawyer has a
duty to his clients to make a record. When the Board departed from the procedures in
the code with regard to how quasi-judicial proceedings are conducted, he felt it was
necessary to make the objections. Attorney Morell also apologized if he offended
anyone.
Attorney Morell pointed out that Mr. Weiner noted on the record that this was a quasi-
judicial proceeding after the proceeding had already begun. It was most unusual that
the declaration of ex-parte communications did not occur at the beginning of the
meeting and Board members began to ask questions of staff. He noted that Mr. Cwynar
innocently voiced an opinion as to whether or not another expert opinion was needed.
Attorney Morell felt Mr. Cwynar did this in good faith. Normally when a Board declares
an ex-parte communication, they normally declare whom they spoke to, the nature of
their communications and declare whether or not that person has an open mind on the
issue and is still capable of making a decision based on all the evidence heard. Since
this was not done in this case, Attorney Morell requested to preserve that objection.
Chairman Wische called for point of order and asked Attorney Morell why he thought
the Board made a decision prior to what he brought up. Attorney Morell felt it was
improper for Board members to voice opinions before they have heard all of the
testimony in the proceeding. Attorney Morell felt Mr. Cwynar voiced an opinion in good
faith, but he felt what he said could be cured if Mr. Cwynar told Attorney Morell,
12
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
notwithstanding what he said, he was capable of hearing all of the evidence before he
made a decision on the issue.
Chairman Wische responded that all Board members have a duty to the City. This is a
pro bono Board, but they follow City Codes and Ordinances. Speaking for all Board
members, Chairman Wische noted members receive their backup material prior to the
meetings and have an opportunity to study the material before they meet. When they
attend the meeting, members listen to the applicant, the public hearing is declared,
questions are asked, and after everyone has been heard, Chairman Wische would call
for a motion. He was offended that Attorney Morell implied that the members were not
acting correctly. Chairman Wische pointed out that he is the Chairman, he runs the
meeting and he vouches for the Board. He did not want to hear any insinuations that
they are doing anything wrong.
Attorney Morell said he was duty bound for his client to make a record. He requested to
present an objection that Chairman Wische was not allowing him to present an oral
presentation. He said that quasi-judicial decorum allowed him to make presentations,
but requested to move on. Chairman Wische said he could move on, but he should be
cautious about what he said about the Board.
Attorney Morell said his client had a right of free speech to say whatever she believed
before the Board. If his clients cannot say what they believe, Attorney Morell felt it was
evidence that the City's procedures have been violated. He further stated Chairman
Wische was wrong as a matter of law, and the Board was denying citizen participation.
Attorney Morell wished to address Mr. Saberson's question to staff regarding the
application of the NO!. He stated the NOI was adopted for the study of the M-1 zoning
district that recognized the vested rights of applicants that submit applications before
changes are made in the code. An NOI is actually a moratorium that stopped
applications from being submitted until the City decided on how it wanted to proceed.
Therefore, if the City decided to amend the Code that stopped the application process,
Attorney Morell felt the applicant had no vested rights. He would only agree with staff if
the City chose to take the study and amend the Code.
This is a quasi-judicial proceeding and the case at hand is a conditional use application.
Information within that study, even at this stage and regardless of its content, would be
the best evidence whether the application met the existing regulations. Attorney Morell
pointed out the application makes major findings on the City's six M-1 zoning districts. It
also contained a great many interesting comments about the district in which the site of
the application is located. He would request, in addition to staffs request, that the
Board postpone the item until staff had an opportunity look at the study.
Attorney Morell noted that on Friday, staff did not have the sound study and staff was
recommending that the matter be delayed until the study was received. The study has
now been received; however, staff is still asking for additional time to review it. Attorney
Morell would like more time to review the information and felt the City's rules of public
13
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22,2005
participation should afford his clients the right to look at the sound study. He asked
Attorney Weiner before the meeting to delay the matter, but he was not agreeable to
doing this.
Attorney Morell noted the matter would be on the City Commission's agenda for
December 6th. Attorney Weiner sent a letter to the City Commission informing them that
he had a conflict that night and must be in Delray Beach and Boynton Beach the same
night. As a result, Attorney Weiner requested that Delray Beach place his item at the top
of the agenda and Boynton Beach to put their item at the end of the agenda. Attorney
Morell felt this was against public participation. His clients worked hard to gather 2,000
signatures protesting the carwash and they had a chance to be heard during the
rezoning hearings. He would like them afforded the same courtesy on the conditional
use hearing. He felt that having the matter on the agenda at 11 :00 p.m. was too late for
people to be heard.
Attorney Morell requested the matter be continued for one month to allow him time to
find an expert to do an additional sound study that would address Mr. Cwynar's
question if another study were necessary. Attorney Morell questioned the fact that Mr.
Cwynar, after his question was answered, voiced an opinion that they did not need any
more information on the sound study to make a recommendation.
Mr. Casaine interpreted this to mean that Attorney Morell was accusing a Board
member of stating there was no need for another study. What Mr. Cwynar actually said
was why would another opinion be needed. Further, Mr. Casaine requested that
Attorney Morell refrain from reminding the Board members of their responsibilities
because it was not necessary.
Mr. Casaine requested that a time limit be set for Attorney Morell to speak because
there are other people that would like to speak. Attorney Morell took offense to this
remark and inquired if Attorney Weiner was allowed to speak longer than he was.
Chairman Wische requested Attorney Morell stay with the issue at hand.
Attorney Morell said there is an issue whether the City's Planning and Development
Board is required to follow all of the City's quasi-judicial procedures.
With regard to the issue of public participation that Attorney Morell continued to raise,
Chairman Wische pointed out it was this Board that instituted public hearings many
years ago. Chairman Wische noted this Board conducted public hearings on every
issue.
Attorney Morell stated the interruptions continue to deprive him of his right to make his
record. Attorney Morell requested he be allowed to voir dire those Board members that
declared ex-parte communications, which he equated to three.
Attorney Morell noted Chairman Wische acknowledged his telephone call, but did not
call him back. Attorney Morell asked Chairman Wische if spoke with anyone else about
14
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22,2005
the application to allow carwashes in the M-1 zoning district as conditional uses since
the adoption of the ordinance. Chairman said he did not speak with anyone to his
knowledge. Attorney Morell asked Chairman Wische if he spoke with anyone previously
and Chairman Wische asked Attorney Morell if he was on trial.
Attorney Tolces announced that the Board members have complied with their
responsibilities under the City's ex-parte communications and are under no obligation to
answer any questions posed by Mr. Morell. Attorney Morell disagreed, but would
reserve his objections.
Attorney Morell stated this is a case whether the City fairly applied its existing
regulations for allowing carwashes and whether all neighborhoods are treated the
same. Attorney Morell felt there is a difference in the way the law is being applied in the
City.
The minutes of the City Commission Meeting of October 21,2003 show the City applied
variances to a carwash located in Commissioner McCray's district called the Marouf
Carwash and was approved over the objections of the neighborhood residents. When
the vote was taken, Commissioner McCray opposed the variances. At the next
Commission meeting, a motion was made to rescind the quasi-judicial variance on the
grounds of incompatibility. Over the objections of the City Attorney regarding possible
legal ramifications, the City reversed its vote and the variances were rescinded 5-0.
Attorney Morell requested that the Commission minutes of October 21, 2003 and
November 18, 2003 be included with the minutes of this meeting. Attorney Morell
provided copies to the Clerk.
Chairman Wische requested Attorney Morell sum up his testimony. Attorney Morell
asserted that his rights have been denied because of all the side bar interruptions.
Mr. Saberson requested that Attorney Morell be provided five more minutes to sum up
his presentation. Chairman Wische granted Attorney Morell three minutes for
summation.
Attorney Morell noted there was no clock running, to which Chairman Wische took
offense to the comment. Attorney Morell requested to discuss the wall. He noted the
staff report recommended a wall be constructed on the applicant's property. The
applicant is requesting shrubbery in place of a wall. This is the only condition in dispute
raised by Attorney Weiner. Attorney Morell stated there are legal and impact grounds
why the wall should be placed between the carwash and his clients' properties. They
have tried to ask the developer to place the wall to obstruct sight and sound that he
considered a reasonable condition. He noted the wall placed by the self-storage facility
proved beneficial to Golfview Harbor, and he would like this wall extended to the
carwash property as well. If the wall were extended out to Congress Avenue, it would
mitigate the noise. Attorney Morell felt this Board has the right to ask that the wall be
15
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
placed on the joint property, since the applicant has refused to place the wall on his
property.
Klaus Weyers, 1079 Kokomo Key lane, Delray Beach, Florida, was amazed at how
the proceedings have gone tonight. Mr. Weyers was a real estate agent. He sells
property in Boynton Beach and plays tennis in Caloosa Park. He would like to have a
carwash in the vicinity so after he plays tennis, he could get his car washed.
Mr. Weyers pointed out there has been no regard for the business people that have
purchased the property and invested their money. He felt they were being required to
jump through hoops for more than one year to get their project approved. He thought a
great deal of money was being spent needlessly. He requested that the Board approve
the carwash.
Ken Sengage, 201 East Boynton Beach Boulevard, would like to see the case
postponed so that additional sound studies could be conducted. He felt the sound study
indicating 69 to 70 decibels is inaccurate. He owned the carwash across from City Hall
and his blowers put out 110 decibels according to his sound meter. He would
recommend that the case be postponed for one month until the sound studies are done
properly.
Mr. Saberson said if the conditional use application was filed after the Notice of Intent,
he felt the results of the application would be subject to the NOI.
Attorney Morell responded that the applicant filed their application prior to the NOI
taking effect. This was not the issue according to Attorney Morell. The issue is whether
the information could be used for purposes of making decisions on the conditional use
application. Attorney Morell was not going to represent that the applicant should not
have vested rights to any subsequent changes to the ordinances that are made as a
result of the report. Attorney Morell stated the applicant had vested rights with regard to
any changes in the LDR. He felt, however, the information in the report is relevant
whether a conditional use application should be granted.
Attorney Weiner inquired if the Board would be amenable to allow him a rebuttal and
Chairman Wische instructed Attorney Weiner to give his rebuttal at this time.
Attorney Weiner referred to the one house that was north of the property and was, in
fact, only a short distance from Congress Avenue. He noted the acoustical engineer
reported that the background traffic on Congress Avenue either equaled or exceeded
the carwash blowers. He pointed out that this person purchased the house knowing that
it was located next to Congress Avenue. Attorney Weiner did not feel that a carwash
located 250 feet from the house would disturb the occupants of that house.
Attorney Weiner also pointed out that the owner of the house could build their own wall
or fence if they so desired. He also noted the project has exceeded the standards set by
the code and they provided an acoustical report, which they were not required to do. He
16
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22, 2005
also pointed out, except for himself and staff, no one else addressed the 12 standards
that must be met under Section 11.0 for granting a conditional use. Attorney Weiner
requested the Board look at those standards when considering the request for a
conditional use approval.
Attorney Weiner concluded his report
Mr. Casaine noted that he and the other Board members consider the
recommendations and look at the analysis of staff when items come before the Board.
He is proud of staff's work and felt they did an excellent job for the City. The Board does
not always go with staff's recommendation and may have criteria of their own, but the
Board is committed to the City.
Mr. Casaine addressed whether the carwash would be compatible with other uses in the
area and he felt it would be. He pointed out Tire Kingdom, located across the street, is
in an industrial area. He went out to the site several times to make sure the carwash
would not interfere with the lifestyle of the nearby residents.
Mr. Casaine noted that Motor City Carwash is directly across the street from Santaluces
High School and next door to a grammar school. In addition, there are very nice homes
that surround Motor City carwash. He pointed out when you stood outside Motor City
Carwash there was very little noise, except for a slight humming. This carwash has nine
blowers operating at full blast.
With regard to Main Street Carwash, Mr. Casaine noted the noise that emanates from
that carwash far exceeds other carwashes that he visited. He pointed out he was a
customer of Main Street Carwash.
If Mr. Casaine thought the noise from the carwash would disturb the nearby residents,
he would make sure buffers to shield the noise were installed. However, this is not the
case and he did not feel it was necessary for the project. Mr. Casaine felt a carwash
along Congress Avenue would make less noise than the traffic along Congress Avenue.
He referred to the acoustical study that was provided to the members. He did not feel,
even though staff was recommending it, that another study be done. With regard to
other developments in the area, Mr. Casaine felt they should not even be in the picture
because they are not near the site.
Mr. Casaine was ashamed the City put businesspeople through the exercise that has
taken place tonight. In his opinion, there was no justification to deny the carwash, since
this Board previously approved Motor City Carwash.
Ms. Jaskiewicz asked Mr. Casaine if he spoke so passionately when the carwash in
Commissioner McCray's district was being considered and asked why that carwash was
not allowed. Mr. Casaine said he supported that carwash as well and spoke in favor of
approving it before the City Commission. The reason why the Marouf carwash was
disapproved was due to the concern of the residents that lived in the neighborhood.
17
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
November 22,2005
They spoke at the meetings citing illegal activities taking place near the Marouf property
that had nothing to do with what was being discussed tonight.
Chairman Wische closed the public hearing.
Mr. Saberson favored staff's request for another acoustical study before this Board
considered the application. He felt that noise was the biggest consideration for the
project.
Chairman Wische pointed out the project had been tossed around. No matter what the
applicant agreed to, staff found another issue to deal with and the project kept getting
postponed. Chairman Wische noted several carwashes have been built in the City and
he was not aware of any carwash being required to obtain a certified acoustical study.
He was surprised that staff again wanted to postpone the item in order to obtain another
acoustical study. If staff wanted another study done, they could do so prior to the
Commission meeting in December. He was not in favor of delaying the project any
further because it was not fair to the applicant.
Motion
Mr. Casaine moved that the request for Conditional Use and Site Plan approval for a
4,595 square foot automated carwash facility and related site improvements on a 0.88-
acre site zoned M-1, Industrial be approved with all staff conditions, with the exception
that the buffer be the buffer indicated by the applicant.
Ms. Jaskiewicz inquired if Mr. Casaine intended to eliminate the wall recommended by
staff. Mr. Casaine said this was correct.
Ms. Johnson seconded the motion.
Vote
The Recording Secretary called the roll. The motion carried 4-3 (Ms. Jaskiewicz, Mr.
Saberson and Mr. Baldwin dissenting).
Recess was declared at 8:28 p.m.
The meeting reconvened at 8:40 p.m.
Attorney Tolces reported that Mr. Saberson left the meeting and it would be in order to
ask the new alternate to assume his place. Ms. Grcevic replaced Mr. Saberson at the
dais.
C. Nautica
Master Plan Modification.
1.
Project:
Agent:
Nautica (MPMD05-012)
Troy Cool and Robert Williams
18
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IX. - CITY MANAGER'S
REPORT
CITY OF BOYNTON BEACH ITEM A
AGENDA ITEM REQUEST FORIVl
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 2, 2005 July 18, 2005 (Noon.) D October 5, 2005 September 19,2005 (Noon)
D August 16,2005 August 1,2005 (Noon) r8l,~ October 3, 2005 (Noon)
/. ~/&S-
D September 6, 2005 August 15,2005 (Noon) D November 1,2005 October 17,2005 (Noon)
D September 20, 2005 September 6, 2005 (Noon) D November 15,2005 October 31,2005 (Noon)
D Administrative D Development Plans
NA TURE OF D Consent Agenda D New Business
AGENDA ITEM D Public Hearing D Legal
D Bids D Unfinished Business
D Announcement D Presentation
r8l City Manager's Report
RECOMMENDATION: Review of City Manager completion of City Commission approved objectives. Essentially,
this is the work agenda for the City Manager over and above the normal executive, administrative and legal responsibilities of
the position (budgeting, managing the day to day activities of the City, representing the City at intergovernmental functions or
activities, etc.)
EXPLANA TION: On May 3, 2005 the City Commission approved a list of 32 objectives for the City Manager to work on
in 2004-2005. The objectives were based, in part on the City Commission's strategic initiatives list approved in 2004.
Therefore many of the objectives were known in mid-2004 even though the final project list was not approved unil June 3,
2005.
PROGRAM IMPACT: The objectives represent major work by the City staff in a wide variety of program areas.
FISCAL IMPACT:
This is an informational report on results achieved for the 32 objectives.
This is an informational report on results achieved for the 32 objectives.
D H d' S. ~C' M~S'-
epartment ea sIgnature Ity anager sIgnature
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
City Manager Response to City Commission Objectives
Kurt Bressner
City Manager
City of Boynton Beach, Florida
October 2005
The following is a summary of the projects assigned to the City Manager by the City
Commission in May 2005. (Exhibit A) The majority of these are long-term and multi-
year efforts stemming from the City Commission's 2004 Strategic Initiatives Retreat.
These activities supplement the normal executive, administrative and legal
responsibilities of the position (budgeting, managing the day-to-day activities of the City,
representing the City at intergovernmental functions or activities, etc.) The 32 objectives
presented below are listed in order of priority based on City Commission evaluation.
1. Finalize long-term water needs and water delivery analysis. Prepare plan for
wastewater reclamation use. Prepare decision tree for west water plant expansion options
and timetable for it. (Source: 2004 City Commission Strategic Plan, June 29, 2004
Implementation Document, page 19.) - From City Commission (Score 3.0 = High
Priority)
Status October 2005: The City Utility Department has narrowed options for long-range
water plans to include cost analysis of expansion of West Water Plant vs. continued
purchase of water from Palm Beach County. In addition, the report will include a review
of five options:
1. West Plant Expansion
2. Purchase of Water from Palm Beach County
3. East Plant Expansion via deep well program
4. Desalinization Options
5. Smaller water treatment plants
These five options were subjected to the Business Case Evaluation process from an
original fourteen (14) alternatives.
Based on City Commission direction at the CIP Workshop in August 2005, staff is also
reviewing population projections in the entire Boynton Beach Utility Service Area. To
date, staff has been using the population projections from the University of Florida.
Historically, these have been found to be high. The goal of the population study is to
make sure that the City does not overbuild water utility projects or construct them
prematurely. The final report is expected in late November or early December 2005.
Also, related to the use of recycled water, the staff has worked on an alternative
alignment of a water reuse line from Congress Avenue to Federal Highway to take in a
number of multi-family developments using potable water for landscape irrigation. The
alignment also allows access of recycled water to the new developments in the CBD area.
Finally, this alignment also provides a jumping off point for the barrier island, which is
totally dependent on potable water for landscape irrigation.
2. Develop fiscally sound budgets and capital project plans. Make sure that capital
equipment items that are operational (recurring) are handled in operational budget. -
From City Commission (Score 2.8 = High Priority)
Status October 2005: the Commission has adopted The 2005-06 Budget and Five Year
Plan. O&M costs for capital projects have been worked into the operating budget. For
Utility projects, the staff has developed and is using the Business Case Evaluation tool, as
noted above, to set priorities for capital projects and identify operating costs. Repair and
replacement funds are being set up for smaller capital items such as playground
equipment.
3. Finish ramp-up of police staffing per authorized budget levels. - From City
Commission (Score 2.6 = High Priority)
Status October 2005: The second year of additional police personnel has been included
in the 2005-06 Budget. In 2004-5, the City has added 6 police officers and the CRA has
added 4 police officers. In 2005-06, the City will add 10 police officers. As of the week
ending October ih, the City has filled all positions except the five authorized by the
2005-06 Budget. In the past week, the City has processed appointments for 15 new
police officers, five of which are fully certified. The City anticipates offering the five
remaining positions next week, which means we will be fully staffed. As a practical
matter, however, a number of the new employees will require training at the police
academy and full service capability is expected for these ten probationary officers is
expected by February 2006.
4. Revamp staff problem solving skills to create a "can-do" attitude and a willingness to
change processes. - From City Commission (Score 2.4 = Medium Priority)
Status October 2005: This is a long-term project that involves teaching and
encouragement of staff to use the City's core values of: diversity, integrity, stewardship
and creativity. Periodically, members of the City Commission and citizens have noted the
accomplishments or positive actions of City staff at meetings. Of particular note is the
improvement in the work productivity and attitude of the Police Department under new
leadership. This is an ongoing effort to build capacity in the City staff.
5. Finalize plans for Town Square area including space needs, resolve Old High School
Site Issue. (Source: 2004 City Commission Strategic Plan, June 29, 2004
Implementation Document, page 17.) - From City Commission (Score 2.2 = Medium
Priority)
Status October 2005: the City Commission approved The Town Square Plan in January
2005. The agreement with the CRA on the use of the Old High School was approved on
October 5, 2005 with the next step being alternative uses in the building.
2
6. Finalize Plans for Fire Department/CommunicationslPolice (Public Safety) Facility at
Gateway and High Ridge. - From City Commission (Score 2.2 = Medium Priority)
Status October 2005: The campus plan has been completed for the buildings. Design
work for the Fire Station and Communications/ITS facility is underway. Per the
approved five-year capital improvement plan, construction is scheduled to start late 2006.
It is recommended that this facility be expedited to provide for a better hurricane
protected City facility. We have learned from the storms of 2004 in Boynton Beach and
the 2005 storm events elsewhere that lack of a municipal operating center may be
detrimental to the ability of the City to maintain City services in case of a Category 4 or
Category 5 storm. Staff is preparing an expedited program proposal with funding
recommendations.
7. Prepare suggestions for alternative revenue sources. (Source: 2004 City Commission
Strategic Plan, June 29, 2004 Implementation Document, page 8.) - From City
Commission (Score 2.2 = Medium Priority)
Status October 2005: The revenue enhancement review in conjunction with the Florida
Municipal League was postponed due to hospitalization of City Manager and Assistant
City Manager in early 2005. We attempted to schedule for early summer, but the FLC
could not commit to date. Per the Florida League of Cities, the revenue enhancement
program has now resumed. Regretfully, my illness forced the City to miss the early
spring 2005 window. We will have the session this fall based on the following e-mail
received from FLC:
September 13, 2005
Revenue Enhancement Training
My busy time of the year is finally over. My schedule from now to the end of the year is
pretty open, so if you would like to find times for your city's Revenue Enhancement
Training to take place, please give me a call at your convenience. There are several of
you that wanted me to come down, but due to schedules and budgets, it didn't work out.
Ken Small
8. Evaluate Long-Term City Pension Costs. (Source: 2004 City Commission Strategic
Plan, June 29, 2004 Implementation Document, page 8.) - From City Commission (Score
2.2 = Medium Priority)
Status October 2005: The City retained the Segal Company as pension consultant in
June 2005. The consultant's report on the three pension funds is expected in October or
November 2005. The objective is to evaluate the City's three pension funds and
determine if structural changes are warranted in the scope of benefits or the method of
payment.
3
9. Complete Wilson Center Plans and Start Construction. - From City Commission
(Score 2.2 = Medium Priority)
Status October 2005: The City Commission reviewed options for the pool area at the two
budget workshops. Based on information provided by the consultant, it is more cost-
effective to replace the pool. On October 5, 2005, the City Commission gave final go
ahead on the Wilson Center Complex project. Staff will now proceed with final design
and bidding. We were fortunate that a leak was found in the existing pool in early
summer 2005. This prompted are-review of the project scope leading to the decision to
replace the pool. As City Manager, I urged the Commission to take this cautious
approach earlier this summer. I think the results will be a better project for the
community.
10. Develop affordable housing strategies for the City in cooperation with CRA and other
agencies. -- From City Manager (Score 2.2 = Medium Priority)
Status October 2005: The City staff and CRA have developed strategies for affordable
housing. The initial presentation was made to the Commission and CRA on July 18,
2005. A follow-up report will be presented to the City Commission and CRA on October
24,2005. This is a very difficult issue that will require consideration of multiple
strategies and alliances with different public and private agencies. There is no one
answer to this program. The City and the CRA are on the right track, I believe with the
formulation of an innovative land trust approach.
11. Finalize Congress Avenue Corridor Review. (Source: 2004 City Commission
Strategic Plan, June 29, 2004 Implementation Document, page 15.) -- From 2004
Strategic Plan (Score 2.2 = Medium Priority)
Status October 2005: This project has been replaced by the M-l study authorized by the
City Commission in May 2005. The consultant has finished a draft report that was
distributed to the City Commission in early October. The timeline for final review needs
to be established.
12. Remodel or replace Boynton Terrace. - From City Commission (Score 2.0 = Medium
Priority)
Status October 2005: The entire complex was safely evacuated and demolished in early
2005. Staff is currently reviewing a development plan for adherence to the Heart of
Boynton Plan. Staff performed a series of miracles to get the entire complex evacuated,
residents relocated and the premises demolished all in a span of four months. The press
coverage of the project underscored the City's sensitivity to the needs of the residents.
Staff is now reviewing a redevelopment plan of townhouses for the property.
13. Finish Fire Station #4. - From City Commission (Score 2.0 = Medium Priority)
Status October 2005: The station was put into service in August 2005.
4
14. Reduce City Tax Rate to 7.4%. - From City Commission (Score 2.0 = Medium
Priority)
Status October 2005: Per the 4-1 approval of the 2005-06 Budget by the Commission,
the tax rate stayed at 7.5% owing to the addition of staff and other immediate needs.
15. Continue to push for Boynton Inlet modernization project. (Source: 2004 City
Commission Strategic Plan, June 29, 2004 Implementation Document, page 22.) - From
City Commission (Score 2.0 = Medium Priority)
Status October 2005: The City achieved $160,000 funding for this project through a
special appropriation via the South Florida Water Management District. This was due to
effective lobby efforts by the City and its representatives in Tallahassee. An inter-
governmental steering committee is being established to help define and guide the
feasibility study. The first meeting of the steering committee is expected late October.
There is representation from:
City of Boynton Beach
Town of Lantana
Town ofHypoluxo
Town of Ocean Ridge
Town of Manalapan
Palm Beach County
Lake Worth Lagoon Inlet Committee
South Florida Water Management District
Marine Industries
16. Change allocation procedure to allow for more realistic developer contribution of
land for greenways/recreation, including annual update procedure. - From City
Commission (Score 2.0 = Medium Priority)
Status October 2005: Draft language for an amendment to the code has been prepared by
staff and is being reviewed. This item is on the City Commission's agenda for November
2005.
17. Implement Heart of Boynton. (Source: 2004 City Commission Strategic Plan, June
29,2004 Implementation Document, page 13.) - From City Commission (Score 2.0 =
Medium Priority)
Status October 2005: Special staffteam established to help guide implementation of
HOB plan. This resulted in recommended changes to the HOB plan presented to the City
Commission and CRA on July 18,2005. The changes included recommendations on
defining mixed-use categories, a moratorium on C-2 activity west of Seacrest, and re-
affirmation of the core HOB area along Martin Luther King Boulevard. An interlocal
agreement for property acquisition by the City and the CRA was tabled by the City
5
Commission in July 2005. This matter is back on the City Commission's agenda on
October 18,2005. Presently, the City Commission and the CRA is addressing an
alternate proposal by a private developer for a different implementation process that
would designate this developer as the developer of choice. The staff role in this is to
evaluate a possible change to the scope and density of the Heart of Boynton Plan along
Martin Luther King Boulevard between Seacrest and Federal Highway.
18. City Manager to maintain City Manager ICMA Credentialed status through at least 40
hours a year training and education per ICMA guidelines. - From City Manager (Score
2.0 = Medium Priority)
Status October 2005: Completed, City Manager received renewal of credential status in
January 2005. This is an annual process.
19. Have Fire Station #2 underway. - From City Commission (Score 1.8 = Medium
Priority)
Status October 2005: Construction started June 2005 and the completion date is
expected to be May 2006.
20. Continue liaison function with CRA and other developers with particular emphasis on
infrastructure improvements. - From City Commission (Score 1.8 = Medium Priority)
Status October 2005: The City staff has worked with the CRA staff and developers to
assure appropriately sized and timed facilities for improvements, especially in the CBD
area. One priority area is the sizing and upgrade of master lift station 356 in the CBD
area.
21. Finalize Boynton Beach Blvd. Corridor Review. (Source: 2004 City Commission
Strategic Plan, June 29, 2004 Implementation Document, page 14.) -- From 2004
Strategic Plan (Score 1.8 = Medium Priority)
Status October 2005: Modifications to the earlier corridor study were prepared and
presented to the City Commission on July 18,2005. This plan re-work involves
substantive land use change recommendations that will need detailed review by the CRA
and the City Commission. Target is late 2005.
22. Update Federal Highway Corridor Plan (Source: 2004 City Commission Strategic
Plan, June 29, 2004 Implementation Document, page 15.) -- From 2004 Strategic Plan
(Score 1.8 = Medium Priority)
Status October 2005: Modifications to the earlier corridor study were prepared and
presented to the City Commission on July 18,2005. This plan re-work involves
substantive land use change recommendations that will need detailed review by the CRA
and the City Commission. In addition, the CRA has recently completed work on a draft
6
2030 plan that will be presented to the CRA Board and the City Commission. Target is
late 2005.
23. Review Five Year Capital Planning of Schools and Evaluate Congruence with City
growth trends or projections. (Source: 2004 City Commission Strategic Plan, June 29,
2004 Implementation Document, page 17.) -- From 2004 Strategic Plan (Score 1.8 =
Medium Priority)
Status October 2005: A special staff team is working directly with the School Board
staff on the reconstruction of Congress Middle School. The population study produced
in Objective # I will have projections with age data that will be very helpful for school
and parks planning work.
24. Initiate closer City liaison with schools. (Source: 2004 City Commission Strategic
Plan, June 29, 2004 Implementation Document, page 18.) -- From 2004 Strategic Plan
(Score 1.8 = Medium Priority)
Status October 2005: The Educational Advisory Board has taken the lead with a
Principal's Round-Table. The City Manager is directly involved in the effort to provide
closer and more frequent interaction with schools in the City limits.
25. Public Safety Services Analysis. (Source: 2004 City Commission Strategic Plan,
June 29, 2004 Implementation Document, page 18.) -- From 2004 Strategic Plan (Score
1.8 = Medium Priority)
Status October 2005: The City Commission approved an external management review of
the Police Department at the meeting of October 5, 2005. This followed an extensive
review of issues and concerns by staff. This will guide the work of the consultant. We
expect the study to be competed in early 2006. There has been a substantial improvement
in departmental productivity and responsiveness due to a change in command. Following
a series of issues, I replaced the Police Chief in July 2005 and appointed Matt Immler as
Police Chief in August 2005.
26. Cycle of Service Levels- East/West. (Source: 2004 City Commission Strategic Plan,
June 29, 2004 Implementation Document, page 21.) -- From 2004 Strategic Plan (Score
1.8 = Medium Priority)
Status October 2005: Due to the press of other projects and events, there was no activity
on this objective.
27. Proceed with annexation review process. (Source: 2004 City Commission Strategic
Plan, June 29, 2004 Implementation Document, page 21.) -- From 2004 Strategic Plan
(Score 1.6 = Medium Priority)
Status October 2005: Staff prepared a detailed annexation enclave report and presented
the document to the City Commission in June. A staff team has been convened following
7
the City Commission's authorization to proceed. Work to date includes assembly of the
water agreements, review of the enclaves with County staff to determine which of these
can move forward for annexation. Of the 19 enclaves, a total of 8 are deemed appropriate
for annexation from the County's perspective. This was based on meetings the City
staff has had with County staff. In addition to the enclave analysis, staff is reviewing the
location of the water annexation agreements. There are approximately 400 active water
service agreements that staff is reviewing for contiguity and service capa,bility. The next
step is for staff to present a follow-up report on recommended annexations. This is
expected in December 2005 or January 2006.
28. Conduct Woolbright Corridor Review. (Source: 2004 City Commission Strategic
Plan, June 29, 2004 Implementation Document, page 16.) -- From 2004 Strategic Plan
(Score 1.6 = Medium Priority)
Status October 2005: Preliminary ideas for the Woolbright corridor between 1-95 and the
Intracoastal were prepared and presented to the City Commission on July 18, 2005. This
plan re-work involves substantive land use change recommendations that will need
detailed review by the CRA and the City Commission. Target is late 2005.
29. Resolve Woman's Club partnership deal. - From City Commission (Score 1.4 = Low
Priority)
Status October 2005: This has been resolved based on final discussions with the
Woman's Club. The Woman's Club has opted out of a lease arrangement with the City.
30. Finalize refuse collection rates in 5 enclaves through introduction of toter program.-
From City Commission (Score 1.4 = Low Priority)
Status October 2005: While final discussion with the Commission is pending on this
item, staff has concluded that in some areas (Leisureville and HighPoint) implementation
of the toter system will be extremely difficult and could present difficulties for the
homeowners. The staff will conc~ntrate on those developments such as Nautica that
could implement the program without hardship. The Commission adopted the ordinance
on September 20' 2005 rescinding the rate hike to non-toter accounts in deference to these
homeowner associations.
31. Develop Economic Development Program. (Source: 2004 City Commission Strategic
Plan, June 29, 2004 Implementation Document, page 8.) -- From 2004 Strategic Plan
(Score 1.4 = Low Priority)
Status October 2005: No activity on this project due to other priorities. The staff has
worked with the Palm Beach County Business Development Board on specific business
attraction efforts by working with the Board on finding suitable office or industrial space
options for prospective companies.
8
32. Modify Neighborhood Services Program to focus on community capacity building.
(Source: 2004 City Commission Strategic Plan, June 29, 2004 Implementation
Document, page 7.) -- From 2004 Strategic Plan (Score 1.2 = Low Priority)
Status October 2005: The position of Neighborhood Services Director is currently
vacant. The program is being analyzed by staff for modifications and improvements.
Other Major Activities or Issues
Legislative Review and Analysis: In 2005, the City Manager's office established a tighter
legislative tracking program working with both the City's state and federal lobbyists.
The City provided expert testimony to the Florida League of Cities on a proposed change
to solid waste regulations that had a negative impact on the City's construction debris
removal program. In addition, the staff provided information to our legislative delegation
on telecommunications statute changes that would have been detrimental to the City's
effort to provide no-cost wireless service to the community.
Staffing Changes in Three Departments: New department heads were appointed in the
Police Department, Human Resources Department and Utilities Department. Each of the
new department heads is making very positive changes in the operations of their
departments. As City Manager, I took care of a situation in need of change in the Police
Department. In addition, structurally, the Human Resources Department now reports
directly to the City Manager. The second Assistant City Manager position was vacated
this year and is not being replaced. Instead, the old position of Assistant to the City
Manager is being brought back to provide project and research assistance to the City
Manager and City Commission.
Grants Activity Continues to Increase: This year, the City presented our
interdepartmental grants program at a national conference sponsored by the Innovation
Groups. The City staff has developed the capacity to evaluate the cost/benefit of grants
and whether the "red tape" is worth the funding opportunities. The City staff has joined
with eCivis to serve as a "beta site" for a new software product designed to assist
agencies in grants management activities. This allowed the City to help design the
software and receive the use of the product at well below market cost. The partnership
was featured last month at the national City Manager's conference. As City Manager, I
view and important part of my job to enable staff to innovate and experiment with new
ideas. This keeps creativity flowing and staff challenged to continually improve. The
work if the grants team is an example of this approach. In the past two years, the grants
team has applied for $13.9M in grants and have received approval for $6.7M in funding.
The required local match for the funding received was $2.6M or 29% local match.
Budget and Audit Awards Received: The City has received recognition for our annual
finance report and our budget document from the Government Finance Officers
Association. This is an annual competitive review. In addition, the City received an
excellent review on the audit report this past year.
9
Completion of PBA and IAFF Labor Contracts: The PBA contract went to impasse
procedure. However, I was directly involved in very extensive work on a resolution to
the impasse that resulted in a three-year contract. The IAFF agreement was ratified in
prior to its expiration. Hopefully, we sill have the same result with the Blue-Collar
NCF&O contract.
Hurricane Response Plan: The staff has completed the response to the twelve-point
update to our plan. A copy of the summary findings is attached as Exhibit B. This is
very good work by staff.
Palm Beach County Fire-Rescue Level of Service Committee - I continue to serve as
Vice-Chair of the Level of Service Committee. This committee is responsible for
developing a common level of service for fire and emergency medical services
throughout Palm Beach County by 2007. In addition, I serve as chair of the
Communications Sub-Committee, which is responsible for the actual design and
implementation of the networked or common dispatch system, traffic signal pre-emption
and assuring that fire-rescue agencies meet the response time criteria set by the larger
Level of Service Committee.
Board of Directors Innovation Groups - I continue to serve on the Board of Directors for
this non-profit research and development corporation that assists cities and counties
nationwide. My term is up in June 2006 and I have served two three-year terms. Given
the press of activities in Boynton Beach, I have advised the Board of my intent to not
continue service on the Board of Directors after my term is up.
Absence of City Manager and Assistant City Manager: In early 2005, both Wilfred
Hawkins and I were out due to major medical issues. I was out for seven weeks and
Wilfred was out for sixteen weeks. During this time, the work of the staff continued with
the assistance of the department heads, support staff from the City Manager's office and
the direct assistance of Fire Chief William Bingham as administrative officer in charge.
This was a test for the organization and work on projects continued with excellent
performance by staff. I am grateful to the staff, Commission and community for the
support shown to me during these difficult times.
KB: 10/02/05, 10/08/05
10
IX. - CITY MANAGER'S
REPORT
CITY OF BOYNTON BEACH ITEM A
AGENDA ITEM REQUEST FORl\'1
Requested City Commission Dare Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
MeetinR Dates in to City Clm's Office MectinR Dares in to City Clerk's Office
0 April 5, 2005 March 14,2005 (Noon.) 0 June 7, 2005 May ]6,2005 (Noon)
0 April 19, 2005 April 4, 2005 (Noon) 0 June 21, 2005 June 6, 2005 (Noon)
~ May 3, 2005 April ]8,2005 (Noon) 0 July 5, 2005 June 20, 2005 (Noon)
0 May 17,2005 May 2, 2005 (Noon) 0 July 19, 2005 July S, 2005 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
~ City Manager's Report
RECOMMENDATION: Report on City Commission Project Priorities
EXPLANATION: As a follow-up to the 2004 Strategic Plan and the 2004-05 Budget a listing of32 project objectives
was prepared by the City Manager. These objectives will form the basis of the City Manager's 2005 performance evaluation
in October 2005. Of the 32 objectives. 17 are directly attributed to the 2004 Strategic Plan. The remainder are newer
objectives developed by either the City Commission (15) or the City Manager (2). Following preparation of the objectives
each member of the City Commission ranked the objectives based on the following scale: 3=High Importance; 2=Medium
Importance; 1 =Low Importance; and O=No Importance. Attached as to this sheet is the result of the scoring ranking the 32
objectives from most important (Lone-Term Water Needs and Water Delivery Options) to the least important (Modify
Neighborhood Services Program to focus on community capacity building.)
PROGRAM IMPACT: Each of the objectives represent a significant investment in st:affresources to accomplish.
Therefore, the priority ranking of the objectives is a helpful method of determining which activities are most important to the
City Commission. However, one objective: "Revamp staffproblem solving skills to create a 'can-do' attitude and a
willingness to change, .. requires clarification from Commission, as the results of such an objective may be subjective.
FISCAL IMPACT: The exact cost of the objectives will need to be calculated once the City Commission approves the rmal
priority and list StaffwilI develop a template for each of the selected objectives. It should be noted that work has been
progressing on the following objectives: 1,3,5,6,8,9, 10, 12, 13, 15, 17,18,19,20 and 27. (15 of the 32 objectives) This
work was started before the Commission completed their ranking of the objectives.
s: Do not formalize the objective review process.
~
Department Head's Signature
Department Name
City Attorney! Finance! Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
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BOYNTON BEACH FIRE RESCUE DEPARTMENT
TO: Mr. Kurt Bressner, City Manager
FROM: William L. Bingham, Fire Chief ~~
SUBJ: Follow-up to Hurricane After-Action Report Addressing Twelve (12)
Priority Concerns
Date: September 12, 2005
Subsequent to a Hurricane Report that you provided to the City Commission
on January 24,2005, you issued a list of recommendations to CML T
members on March 31, 2005. This was developed as a result of our 2004
Hurricane Season After-Action Report as presented to the City Commission
on March 15, 2005. The following report discusses each of your twelve
priority items (bold) in detail. As you know, I enlisted the help of all CML T
members and others to assist in the gathering of information for this
document. Each of your twelve priority items is included, followed by a
detailed response (italics).
1. Pay policies for hurricane emergencies - The City. was forced to rely
on several collective bargaining agreements (CBA's) and the
Personnel Policy Manual (PPM) to craft a pay determination for staff.
It is recommended that the City Commission adopt an emergency
pay policy to be put in place upon declaration of an emergency by
the City Commission. Such an ordinance could supercede the
CBA's and the PPM.
ITEM 1
PA Y POLICY IN THE EVENT OF A DECLARED EMERGENCY
This issue was resolved in August 2005 with approval of a comprehensive pay
policy for all city employees (Attached). In accordance with this plan, the Payroll
Department has developed new payroll codes. Some unexpected issues have
developed post-implementation that will need to be addressed after the 2005
hurricane season to ensure a smoother utilization of the plan and to address
variables in shifts of certain departments. The City has implemented the
necessary documents to clearly identify the role of all employees, regardless of
their status, to be eligible for reimbursement for salary expenses during a
declared emergency, in accordance to FEMA policy.
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2. Develop a more refined public information program involving the
Mayor. We learned from the first storm that residents wanted to hear
from the Mayor and took steps to include him in public affairs
announcement on our AM Radio Station. By the second storm, the
Mayor was actively involved in the public information program
including national exposure on a news network show. Research of
emergency operations plans from other organizations reveals that
other jurisdictions also do not have defined roles and
responsibilities for the Mayor and other elected officials in a declared
emergency situation. The City developed a series of recovery
newsletters that contained crucial information. These were hand-
delivered by staff and volunteers to churches and stores as well as
"pushed" electronically to Chamber of Commerce members.
ITEM 2
PUBLIC INFORM A nON AND MA YOR IN VOL VEMENT
Following the extraordinary hurricane season of 2004, each member of the City
Commission, Mayor Taylor, the City Manager and all emergency responders
gained many new insights into not only the City Of Boynton Beach
Emergency/Disaster Response Plan, but also the common concerns and
incredible tenacity of the city's residents in the face of one devastating crisis after
another. What follows is a series of recommendations with regard to the public's
access to Mayor Taylor and our other elected city officials:
· As was done (and we believe it to have been extremely effective), the
publication of a daily information newsletter proved to be our most reliable
outlet for up-to-date briefings to both residents and city employees. This
reliability was due to the fact that the city was in complete control of
content and distribution vs. the proven unreliability of all other media to
accurately report the information we supplied to them.
Recommendation: Prepare and publish a daily statement from Mayor
Taylor (and/or other elected officials) with the newsletter and deploy pre-
established distribution channels (i.e. C.O.P.S. or C.E.R. T. teams, Lowe's,
Home Depot, Publix, shelters, etc.).
· The well-known phrase, "seeing is believing" has seNed as the backbone
of political discourse since the birth of the democratic process with
incumbent officials and their opponents calling one another out to "walk
the walk" and perform as promised. If residents want to know where
Mayor Taylor and their elected officials are, what they are really asking for
is comfort in knowing that they are not alone-that these officials care
about them and are working hard to improve the conditions. Let them be
seen.
2
Recommendation: Be it a given that storm conditions have passed and
PO safety checks have cleared the way, bring Mayor Taylor and/or the
Vice-Mayor and other district commissioners out into the neighborhoods
for an "impromptu" meet and greet with residents. This can be efficiently
accomplished at any grocery store, gas station or other area that people
will quickly descend upon following the storm. A quick 5-minute visit from
a local official will serve to reassure those who need reassurance while
also offering a concentrated outlet for newsletters to be distributed to
those who simply want information. With a Public Information Officer
(PIO) present to handle all aggressive concerns, the Mayor can
concentrate on his talking points and then leave. (Residents will also tell
their neighbors and friends that they saw the Mayor, giving us a 2-or-3-to-
1 branding impression!)
. One thing we learned in the second storm was that the mass media are
difficult to convince, as we saw with the boil-water fiasco. When a former
staff member insisted on putting out a mixed message that was, in fact,
confusing to the newsrooms (thus causing them to have to cover
themselves on the safe side by telling residents to boil their water
anyway), repeated efforts by us all to get them to report accurately
seemed to fall on deaf ears. It wasn't until we started offering the Mayor
for "official" interviews that he, himself, was able to control that message.
Recommendation: Beginning at the earliest stages of an impending
storm, possibly even before we engage the Emergency Ops Plan, make
Mayor Taylor available to the mass media by soliciting them for interviews.
By putting Mayor Taylor in front of them early, we stand a greater chance
of building a more effective relationship before things really heat up in the
newsroom. If a clear and reliable channel of communication is already
open, news directors are more likely to take that easier road in the midst
of newsroom chaos than they are of trying to establish new channels,
which can be very frustrating to them once the crisis escalates-this helps
us to become the "go to" city in Palm Beach County. (Almost a year later,
we now have a combined list of very strong news media contacts that will
make this much easier and less frustrating for everyone.)
. While a lot of time was spent before, during and after the storms keeping
1670AM up to date and accurate, it is our best professional opinion that
everyone's time is much better spent working with real media outlets. The
actual reach (versus the perceived impact) of this "signal" is negligible,
especially as it tends to fluctuate between 2-3 watts to avoid breaching its
5-watt maximum. Real people will be listening to "Real Radio" or
something similar. There are so many other more worthwhile and
professional broadcast quality sources for information that the public will
be utilizing, so to spend anything more than a bare minimum amount of
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time playing with this anemic system would be an inefficient waste of
valuable time and human resources.
Recommendation: Budget the necessary funding to upgrade the power.
While this may bring with it some minor FCC issues, we believe that any
obstacle will be well worth the effort of overcoming from a "Return of
Investmenf' standpoint and will make this one of the most powerful tools in
the city's public service arsenal. However, at this time, we must
recommend simply having Mayor Taylor record the three "Hurricane
Statements" for airing throughout the progression of the storm, then, leave
it alone. Boynton Beach residents anywhere outside of our immediate city
block will not be able to hear any daily updates on where to go or what to
do next or when to come to work. Concentrate our resources on
newsletter distribution, real media and in-house phone system updates
(provided a new phone system is in place that will provide enough
recordable space).
· As with any disaster, be it a natural or man-made event, change will rule
the day. It will be our ability to adapt, improvise and overcome that will
have the most valuable effect. Flexibility and patience with those who
don't share, or are not privy to, our own objectives will be essential. While
we have our own message to deliver, in the mass media arena those
hardest hit will be where the focus lies. Our boil water status paled in
comparison to the utter destruction we saw in Charlotte and Sf. Lucie
counties. However, by making the mayor and other elected officials
available as much as humanly possible (and in close proximity to a PIO),
we will be able to provide a level of customer service and information to
our residents that should allay their fears, address their frustrations and
move our city forward in the recovery effort.
Unfortunately, there will always be some who simply feel the need to vent
their personal disturbances in the general direction of others, especially
toward their elected officials. It will be for these people that we will give
our level best to super-serve the community, to keep them informed any
way we can, given the circumstances of the hour at hand. While not every
complaint is legitimate, it is worthy of a response. Communication is
incumbent upon the messenger, and therefore, up to us-the Mayor, the
City Manager, the Commissioners, our employees in every department,
PD and Fire Rescue-to lead even the most difficult followers. We will do
so by providing them with every piece of necessary information they need
to feel safe, secure and satisfied that we have, and will continue to
perform at the level of excellence that they have come to expect from us
and that we expect from ourselves.
Science has proven that in the absence of information, the human mind
will, itself, fill in the blanks--often leading to inaccurate, even irrational
4
conclusions. The importance of the PIO position, in conjunction with the
real, or merely perceived, presence of the elected officials cannot be
overstated in any crisis.
3. Examine the City Code and determine if retrofitting of City facilities is
warranted for strengthening these facilities for storms. I recommend
a case-by-case review as some of the facilities are lower priority
buildings that cannot be retrofitted in a cost effective manner. I am
pleased to note that our new fire stations and Library are being built
to comply with the more restrictive Miami-Dade code for roof
construction.
ITEM 3
ANAL YSIS OF RETROFITTING CITY FACILITIES
City staff has taken a number of steps to retrofit existing City buildings. Staff has
purchased aluminum storm shutters for the second floor of the Children's
Museum. New shutter hardware has been purchased to supplement all shutter
installations as well as to provide a backup material inventory. Staff has
identified a potential funding grant to place storm window protection on the
remainder of the City Hall complex, however this work is costly and is not
budgeted so the work will not proceed until the grant is approved. Lastly, to
ensure correct storm shutter installation and to ensure that all hardware is
available, staff has inventoried all materials and conducted a trial installation of
most storm shutters. Further retrofitting of existing facilities, if desirable and cost
effective, will require significantly more financial resources and will be considered
in the CIP planning process.
It is apparent that, in the view of the Development Department, a proper analysis
of retrofitting city facilities would require an extensive study by professional
engineers to assess the structural integrity of each facility and their ability to meet
a specific standard (for example, to withstand a direct hit from a Category 3 or 4
hurricane). Once again, the City would have to budget for these required
improvements and upgrades in it's Capital Improvement Program (CIP).
4. Re-evaluate the food service provisions for staff required to be on
duty. Our current policy of providing just the basics in food (canned
goods, etc.) is not adequate. Staff should develop steps to convert
one of our facilities into a commissary with adequate provisions for
food service. We were fortunate to have been able to supplement
our food provisions with donations from stores and restaurants,
however, the basic food service was lacking. In addition, having one
or more commissaries will give the crews from different departments
an opportunity to better interact.
5
ITEM 4
EVALUATE FOOD SERVICE PROVISIONS
HURRICANE FOOD PROVISIONS
The following policy is now in effect and, to a small degree, was "field-tested"
during our slight brush with Katrina in 2005:
During the first 72 hours following police/fire lockdown, employees will be
responsible for their own provisions.
MRE's and bottled water will be available at all City facilities for those employees
unable to provide their own provisions.
After the initial 72-hour period has passed, the City Manager will determine if the
need exists for the City to provide food provisions to City employees in the field
performing emergency hurricane cleanup. If so, the City will utilize a pre-
arranged contract with a catering company(s) to provide all food provisions. An
annual retainer fee ($500-$1,000) will be paid to guarantee service when
needed. Sonnie's Barbeque, which has various locations within 30-50 mile
radius, has been contacted as is on-board with this contingency plan.
The Boynton Beach Civic Center will be used as commissary, and. "Level C" city
employees will be assigned to staff the Civic Center and provide assistance to
the catering company as needed.
No other food purchases will be allowed or reimbursed by the City. If purchases
are made at the departmental level, that department will be personally
responsible for those purchases.
5. Standby fuel before and after the storm event is a critical need. Most
departments took the necessary steps before the storm to see to it
that standby fuel was arranged and that tanks were full. I
recommend that the Public Works Department through fleet
maintenance be given the responsibility to verify fuel reserves and to
coordinate and direct post-storm fuel delivery.
ITEM 5
STANDBY FUEL PROVISIONS
Fuel delivery problems developed preceding and following the hurricanes of
2004, especially in regard to hurricane Frances. Several departments throughout
the city requested emergency deliveries to fill existing tanks at water treatment
plants, pumping stations and remote facilities. Not all of these requests were
honored before the storm, thereby limiting generator run time at those facilities.
To partially address this issue, the Public Works fleet maintenance division has
been charged with centralized ordering and distribution of diesel fuel. This will
greatly simplify the communications between the City and various vendors,
creating one point of contact and distribution. However, others issues remain in
the area of fuel distribution to the Departments various water treatment plants,
ground storage facilities, well fields, master lift stations and portable generators.
6
An inventory of the fuel storage at the Department's major facilities with installed
emergency generator power is as follows:
Storaqe Volume (qal.)
2,180
5,914
1,000
1,000
500
1,000
800
800
800
644
525
Facilitv
East Water Treatment Plant
West Water Treatment Plant
East Wellfield (ballfield only)
3-MG storage tank - Miner Road
1-MG storage tank -Woolbright Rd.
LS # 356
LS # 316
LS # 317
LS # 319
LS # 309
LS # 801
Estim Run Time
36 hours
98 hours
100 hours
66 hours
50 hours
76 hours
66 hours
66 hours
66 hours
49 hours
52 hours
To facilitate fuel storage and delivery to its smaller generators, the Utilities
Department has installed an additional 2,000 gallon double-walled tank at its
master lift station #316, located on Golf Road, and also outfitted two of its pickup
trucks with 88 gallon holding tanks for the purpose of delivering diesel fuel to
remote locations. These pickup mounted tanks proved very beneficial for
refueling portable generators during the last hurricane season, and were also
pressed into service to deliver fuel to some of our larger facilities when the
expected tanker truck deliveries did not materialize. Their small (88-gallon)
capacity, however, limits their functionality and requires significant round trips to
and from the storage tank facilities at LS #316 or Public Works. Plus, dedicating
the pickup trucks for fuel delivery prevents the vehicles and their personnel from
performing mechanical or maintenance work. However, the Department has 3
pickup trucks that could be retrofitted with 88-gallon tanks and dispensers. The
cost for 3 additional tanks, if deemed desirable, would be approximately $2,600
plus installation charges.
One alternative worthy of consideration to address this issue on a citywide basis
would be the purchase of a larger vehicle with a fuel storage tank installed. This
vehicle would be capable of refueling several of the smaller installed or portable
generators without a return trip to the storage facility, and could be operated by
one person from the fleet maintenance staff. To this end, Staff developed, and
had approved, a new APM (08-01-08 - Emergency Generator and Vehicle
Fueling) regarding emergency fuel procedures. This procedure requires that the
Fleet Administrator coordinate all fuel needs citywide. Utilities personnel will be
working with Public Works Department to coordinate all the fuel needs of the
department in case of emergency. Furthermore, staff recently received City
Commission approval to purchase a mobile fueling unit capable of pumping and
transporting 1500 gallons of fuel to those locations in '!lost need after a hurricane
event. This unit is being fabricated presently and should be available sometime
in October 2005. This vehicle can function to remove fuel from other tanks as
7
well as from our underground storage tanks. This will alleviate the need to have
fuel delivered, by an outside agency, to fire stations, water treatment plans, etc.
Currently we can store 20,000 gallons of diesel and 20,000 gallons of regular
fuel.
One additional alternative suggested by staff would be to install another 2,000-
gallon double-walled tank at L. S. # 319 located at Lawrence Road and Miner
Road. This tank could serve as an additional diesel fuel repository, and function
as a remote distribution point. Estimated cost of the tank would be $20,000.
6. Retro-fitting City facilities with appropriate stand-by generator or
transfer switch capabilities. As with #3 above, this will require a
building-by-building review.
ITEM 6
STAND-BY GENERA TORS AND TRANSFER SWITCHES FOR CITY
FACILITIES
Staff has evaluated the potential for moving portable generators to those City
facilities in need of emergency electrical powers. We found that all City facilities
that would be in use after a power outage had some form of standby electrical
generation. However, there remained a desire to further evaluate the potential
for additional electrical backup capability to power air conditioning systems in
those buildings where staff was required to work after the storm event. In
particular, staff identified the need to provide air conditioning to staff working in
the Public Works administrative office and in Fire Station 1. Staff contracted with
CH2MHILL to evaluate backup generator needs to power the chiller system at
City Hall since this system also cools Fire Station 1. We found that the estimated
cost to provide this amenity was nearly $350,000 and therefore we are unable to
address this at this time. This project will have to be considered by the City in
future Capital plans. It is not included in the current CIP. It is important to note
that Fire Station #1 is obviously staffed with up to ten personnel working 24-hour
shifts on a 24fl basis during an emergency. The issue of electric generation for
lights, radio chargers and overhead doors, as well as and air-conditioning is a
critical concern, particularly during long-term deployments
Lastly, staff received an estimate of $35, 000 to modify the backup electrical
panel to allow for a secondary generator to be installed to run the air conditioning
system in the Public Works administrative offices. We found this cost to be too
high given the increasing chance that the Public Works compound may be
relocated altogether. Furthermore, any secondary generator connection would
require us to assume that a portable generator would be available. Given the
severity of a storm event, it may be very likely that all portable City generators
would be in use powering water well sites and lift stations.
8
7. Verify the number and size of Utility standby generators for lift
stations and well fields. Generally, the City did well in this area
despite the loss of three generators loaned to the Hurricane Charley
effort. I believe additional generators or dual electrical feeds for key
City lift stations and wellheads are needed.
ITEM 7
VERIFY THE NUMBER AND SIZE OF UTILITY STANDBY GENERA TORS FOR
LIFT STA TlONS AND WELL FIELDS.
Hurricanes Frances and Jeanne left widespread power outages throughout Palm
Beach County in their wake, posing a challenge to every water utility, but a
special challenge to those with remote pumping stations. Whereas state design
standards require the installation of emergency generators at water treatment
facilities, remote pumping stations are only required to include the receptacles for
connection of emergency generators. With upwards of 120 sewage lift stations
out of power during the aftermath of both storms, the availability of portable
generators available was readily outstripped by the demand.
Our analysis of this component will focus on the need for additional emergency
generator power to serve the City's sewage lift stations, particularly those
designated as "major re-pumping stations", which do not currently have installed
generator sets. During our discussions, five stations were designated as those
most critical in the configuration of our sewage pumping by virtue of their service
to critical facilities, and their function in re-pumping sewage from other basins.
We would like to retrofit these five stations (nos. 509, 603, 310, 405, 406) with
on-site generators as soon as possible. The rationale for selecting these stations
above all others is based upon the following facts:
LS 509 - Boynton Beach High School, the City's largest hurricane shelter.
LS 603 - Re.;.pumps Fire Station #2, Homewood Residence and portions of
Leisureville.
LS 310- Boynton Beach Assisted Living Facility, 4 Seasons, Boynton Bay
Apartments.
LS405 - Bethesda Hospital and Boulevard Manor Nursing Center.
LS 406 - Chapel Hill, Mission Hill, re-pump Lake Eden.
It is preferred that the generator sets for these stations be outfitted with self-
contained fuel tanks that can provide for 48-hours of continuous service without
refueling. This would allow time for departmental personnel to mobilize and
deploy portable generator sets to other stations without having to attend these
critical locations. The cost per generator set, installed, is estimated at $23,000.
$75,000 has been budgeted in the current year's CIP budget for new generators.
The following is a list of those priority stations requiring portable generator power
if needed, due to the presence of nursing homes, ACLF's, or Fire/Rescue
9
facilities within the lift stations' service area. This list is provided for operational
purposes only, and does not constitute an added expense.
404 - Parkside Inn.
414 - Fire Station #4, Alterra Winwood East.
516 - Fire Station #3, Melear PUD.
606 - Homewood Residence, parts of Leisureville.
607- Fire Station #2, parts of Leisureville.
612 -Marriott Brighton Gardens.
717- Newport Place and Ridge Terrace Health Care Center.
806-Manor Care Nursing Home, Alterra Winwood West, portions of Hunters Run.
811- Heartland Health Care Center.
Staff identified the need for five additional generators to supplement the existing
stock, as stationary equipment, to retrofit five critical lift stations. The five
generators are currently on order. A new replacement generator has also been
bid for the East Water Treatment Plant; while another one has been proposed for
the West Water Treatment Plant, as part of an improvement project for that plant.
The West Plant Improvement project is currently in its design phase. The
Department has identified nine (9) priority stations to receive existing portable
generators, and these nine are listed in the department's hurricane update report.
Beyond that, emergency response will be based upon monitoring the high water
alarms throughout the system and re-assigning potable generators to critical
facilities, as required. Some lift stations have larger collection systems than
others, and therefore possess greater storage capacity. Other stations have very
limited storage, and would require more frequent generator usage. Staff has
grown quite adept in monitoring the system and is well acquainted with the
storage time of those critical, low-volume facilities.
Wastewater Pumpinq Stations
Stations with permanently installed generators:
Master Station #309- 1900 N. Seacrest Blvd...
Master Station #316- 100 yards east of Military Trail and Golf Road.
Master Station #317 - 1000 feet east of Winchester Park Blvd. on Boynton
Beach Blvd..
Master Station #319 - Southeast corner of Lawrence Road and Miner Road.
Master Station #356 - 500 feet east of Federal Highway on Boynton Beach Blvd.
Extension.
Master Station #801- Northwest corner of Lawrence Road and Boynton Beach
Blvd..
Storm water Station # 415- SW yrt Street between 5th Lane and 6th Ave..
Stations with 40 Kw permanently installed Generators on order:
LS 509 Quantum Park South - inside the Publix warehouse complex in Quantum
Park.
10
LS 603 Home Depot area - just South of the East end of SW 4th Ave. behind
Home Depot.
LS 405 Behind (E of) Bethesda Hospital- NW corner of SW 27th Ave. & SW 6
St. intersection.
LS 310 Four Seasons - 100 ft. NE of NE 4th St. & NE 16th Ave. intersection.
LS 406 West of Chapel Hill Blvd. & Westwood Ln. intersection (in the median).
Portable (trailer-mounted) Generators
Generator 8148 (60 Kw)
Generator 8146 (60 Kw)
Generator 8149 (60 Kw)
Generator 8145 (60 Kw)
Generator 8147 (60 Kw)
Generator 8105 (125 Kw)
Generator 8106 (80 Kw)
Generator 8128 (80 Kw)
Generator 8119 (80 Kw)
Generator 8107 (80 Kw)
Generator 8127 (80 Kw)
Generator 8120 (80 Kw)
Generator 8189 (80 Kw)
Generator 8188 (80 Kw)
Generator 8184 (60 Kw)
Generator 8183 (60 Kw) - permanently assigned to Fire Station #2
Water Treatment Division
Permanently installed generators are at both treatment plants and portions of
East Wellfield, and ground storage tanks.
Portable Qenerators for Wells
8065-125 Kw Onan
8066-125 Kw Onan
8105-125 Kw Onan
8111-125 Kw Onan
8132-125 Kw Katolight
LARGE PUMPS AND OTHER EQUIPMENT
Pump 8051 (6') - Water Distribution
Pump 8052 (8') - Stormwater
Pump 8123 (6" Godwin)
Pump 8124 (6" Godwin)
Pump 1485 (12" Godwin)
Welder on Vehicle #114
11
8. Provide several extra generators to be deployed in the community to
support private relief efforts at churches or faith-based agencies.
There were instances of several churches providing excellent relief
services without use of public funds. Their efforts were hobbled,
however by lack of electrical power. Perhaps the City's Grant's
Team can identify funding sources for these facilities to 'retrofit" the
buildings with transfer switches or generators so that a second tier
of relief facilities can be identified.
ITEM 8
PROVIDE SEVERAL EXTRA GENERA TORS TO BE DEPLOYED IN THE
COMMUNITY TO SUPPORT PRIVATE RELIEF EFFORTS A T CHURCHES OR
FAITH-BASED AGENCIES, AND SEARCH FOR GRANT OPPORTUNITIES.
There is currently no provision for the use of City generators to supply power to
private relief efforts in the City. Generators designated for this use would need to
be budgeted and purchased. Given the number of City-owned sites and lift
stations that may require generation, to commit an existing generator would be
irresponsible and may jeopardize utilization of planned relief efforts.
The following is a review of staff's due diligence into researching the topic of
grants for generators: At an earlier meeting with representatives from the FEMA
grant team, it was brought to our attention that the awarding of grant money for
the purchase of generators was an extremely remote possibility. According to
the FEMA staff members, the acquisition of generators was considered a
municipal problem, something that FEMA assigned a very low priority for funding.
In fact, during our meetings with the FEMA staff members, they strongly advised
to remove any reference for the funding of any generators, or even portions of a
generator in our EOC hardening grant application. The mere mention of the
inclusion of a generator in the grant application might trigger a rejection of the
entire grant application. This grant award philosophy was further revealed at the
Governor's Hurricane Conference Jim Ness attended in early May. Again, word
was that generators were an item that was on FEMA's radar screen for grant
rejection, and that there just was not any federal funding available for these types
of projects. Significant time as spent researching the various generator vendors
at the conference. These vendors also agreed that the most practical solution to
any generator problem was to rent or lease the machines; to that end Jim
collected a number of rental brochures. Those brochures were forwarded to Jeff
Livergood for his review.
In addition, Grants Coordinator, Debbie Majors, searched eCivis Grants Locator
for possible funding sources. While the Florida Department of Community Affairs
and United States Federal Emergency Management Agency (FEMA) has several
programs for disaster recovery there was no funding source identified that would
pay for generators or retrofitting facilities with transfer switches. Debbie also
contacted the State Liaison for Faith-based and Community Organizations, Liza
McFadden, and the FEMA Public Assistance Headquarters in Orlando and spoke
12
with Annie Brown, to ensure no sources were overlooked. Locally, Tamara
Worley, with the United Way, and Judith Brauer with Resource Development
Initiative were contacted for potential funding sources. Despite our efforts, no
suitable grant funding was identified.
Mary Wyns, Nonprofit Resource Center's Director of Operations, suggested an
alternative might be for the City to collaborate with the non-profit and provide the
interest as a matching grant for a Small Business Loan (SBA) for a faith-based
collaborative. SBA interest was as low as 2.9% at the time of contact.
The future continues to look bleak concerning the awarding of grant funding for
these types of purchases. We suggest that a program of small yearly
incremental purchases of generators be implemented. The same incremental
purchase philosophy for these smaller generators also be included in our ten
year capital planning for those generators necessary to power entire complexes
including lighting and air conditioning.
9. Continue to support hosting FPL as a power restoration site in
Boynton Beach. I believe the location of the FPL site at Boynton
Beach Mall was a crucial element in Boynton Beach's faster utility
recovery .
ITEM 9
CONTINUE HOSTING FLORIDA POWER AND LIGHT (FPL) FOR
RES TORA TlON SITE
We contacted FPL representative Tony Newbold on 4fl/05. Boynton Beach Mall
is designated as a staging area in their 2005 Restoration Plan. FPL is currently
working with Boynton Beach Mall management to establish an agreement. FPL
contact person(s) for this issue is Tony Newbold @ (561) 495-7603 or Mr. Michel
Khoury@ (561) 479-4500. All indications are that FPL is on-board with the City.
An issue has surfaced, however, in terms of insurance and liability that will need
to be worked out and is currently being addressed by the Legal Department. The
question remains whether the City or the County should accept this responsibility
and risk. It is hoped that the Legal Department will resolve this issue soon.
1 O.lmprove intersection safety in power outages. The City did not have
stand-by stop signs in place at intersections until about two days
after Hurricane Frances left. In addition, our traffic control with
personnel present at key intersections needs to be reviewed. I do
not favor use of volunteers for this work. We may wish to engage
the services of the Florida Highway Patrol Reserve or our own
reserve units to assist regular on duty staff.
13
ITEM 10
IMPROVED INTERSECTION SAFETY DURING POWER OUTAGES
The Police Department has developed the following protocol for control of major
intersections in the event of a citywide power outage.
The three overpasses for 1-95, Boynton Beach Boulevard, Gateway Boulevard,
and Woolbright Road, will be monitored by two officers at each location. Traffic
will flow freely east and west bound at each of these locations. All left turns will
be blocked which will assist with the flow of traffic at these major intersections.
Right turns at these intersections will be allowed.
Other major intersections throughout the City:
1. Hypoluxo and Congress.
2. Congress and Gateway.
3. Congress and Boynton Beach Boulevard.
4. Congress and Woolbright.
5. Boynton Beach Boulevard and Seacrest.
6. Seacrest and Woolbright.
7. Federal and Boynton Beach Boulevard.
8. Federal and Woolbright.
These intersections will be staffed with two sworn officers or community service
officers, properly equipped for manual traffic control. One of the two left turn
lanes at each intersection will be closed to assist in officer safety and ease of
control. The approximate number of officers needed to work all of the
intersections and overpasses is 22. Officers will beIelieved on-station every two
hours. Assuming an alpha/bravo deployment, we should have sufficient officers
for the traffic control and preventive patrol functions.
Other smaller intersections will be posted with stop signs and will be checked as
often as possible to ensure that traffic is flowing properly. If an intersection has
power and the lights are still working normally or on flash, then we will not post
stop signs and allow the lights to continue to control the intersection.
We will maintain liaison with Public Works in order to insure that stop signs and
barricades are placed appropriately. It is also suggested that the largest
intersections along Congress Avenue (mentioned above) and as many others as
possible, be illuminated by portable lighting equipment if available.
11. Improve our public information on trash and debris removal. The
City staff did a superb effort in the cleanup. However, as residents
began cleaning their private property of debris, this material
inevitably ended up on the street side. This played havoc with our
schedule and advise to residents as to when our first, second and
third pick-up would occur. The one-two punch of Frances and
14
Jeanne also played into concerns by residents that items they left on
the curb would be missiles in the second storm. Four days before
Jeanne, we shifted our pick-up of landscape debris to building debris
and damaged personal property. This was a good decision because
the landscape debris basically stayed intact in piles during Jeanne.
ITEM #11
PUBLIC INFORMA TlON ON TRASH AND DEBRIS REMOVAL
Public Works staff will do its very best to keep all parties apprised of ongoing
cleanup operations after a storm event. However, we must recognize that is
appropriate to only notify the public of general schedules on a neighborhood
basis. We are unable to project a schedule more than a few days in advance.
Last year, we tried to be somewhat specific regarding schedule with the public
only to see us fail to live up to that schedule on a number of occasions. For
example, our anticipated schedules were based upon the amount of debris
identified on the streets. Often times, in the days prior to the "scheduled" pickup,
residents would bring even more materials to the streets than we anticipated,
thus delaying the pickup and prolonging the overall schedule. Furthermore, we
found that unanticipated equipment failures by both the City and the private
contractor caused delay in cleanup operations. We found that the public was
frustrated both when we were unable to provide a precise pickup schedule and
when we were unable to adhere to an advertised schedule for reasons
mentioned herein. However, to better notify the public, staff is considering the
use of the Dialogic notification system through Palm Beach County. This would
allow us to use the telephone to notify the public several days in advance of
proposed pickup schedule. Additionally, we will continue to give the public, via
the PIO, the best schedule information that we have at any given time.
12. Seek better information from FEMA on eligibility of what is covered
under the storm reimbursement programs. Current regulations are
dependent on a state and national declaration of a disaster area.
Once the initial scan is completed, by FEMA and the state, a decision
is made as to what areas of recovery would be eligible for
reimbursement. In the case of Frances the reimbursement included
debris pick-up from public property and damage to public buildings.
Later, FEMA made several changes in approach, which were not
readily available to the City. City staff had to do some digging and
research to uncover the latest rule that "if you get to the curb of a
public street, you can include this on the reimbursement." This still
left a number of private gated communities to their own devices to
remove their storm debris. We had to advise them to document their
costs and that the City could not do much more than the basic
cleanup in these areas. I do understand that the Florida
congressional delegation has requested a more definitive word from
FEMA. Absent FEMA clarification, private gated communities are on
15
their own for debris removal. The City should work actively with our
delegation, Palm Beach County League of Cities and the Palm Beach
County League of Cities to obtain clarification before the next
hurricane season.
ITEM 12
SEEK BETTER INFORMA TlON FROM FEMA ON ELIGIBILITY OF WHA TIS
COVERED UNDER THE STORM REIMBURSEMENT PROGRAMS.
FEMA has recently announced that they are implementing significant changes in
how damages are verified and reimbursements are provided amid widespread
fraud and waste of taxpayer's money after the 2004 storms. Issues such as
rental assistance will be verified after FEMA gave out $188 million to many who
chose not to relocate while their homes were being repaired. Training for
inspectors, beyond last year's two-hour requirement, and mOre careful
background checks are part of the new plan.
On a local level with an issue that affected the City of Boynton Beach, there was
much confusion regarding debris removal in gated "private" communities, and
issues regarding the salary disbursement for worker's required before, during,
and after the emergency and based upon the time of the actual "emergency
declaration", which has already been addressed. The City's policy is to pick up
debris in private communities post-storm with the understanding that the
associated charges will, in all likelihood, not be reimbursed. Obviously, we would
be reimbursed if the debris from private areas was brought to a public street, but
this is not encouraged due to other challenges created involving street
blockages, narrowed traffic lanes, etc.
For further clarification on FEMA's policy regarding Public Assistance and Debris
Removal, please find attached related FEMA website information addressing
these two topics.
As stated earlier, this report represents a compilation of information obtained
from those on the attached participant list. I want to thank each member of this
team for their cooperation and input. I suggest that this document be forwarded
to State Representative Adam Hasner, who chaired the Legislative Committee on
Intergovernmental Affairs meeting in Delray Beach on June 13, 2005 to discuss
the 2004 Hurricane season. As you may recall, the City of Boynton Beach's
after-action report was discussed in detail at that meeting and this document
serves as a follow-up to that initial report. This concludes the report. ~
Attachments:
Project List / Participants
Pay Policy
Letter to City Commission (January 24, 2005)
eBB Emergency Organizational Chart
2005 Legislative Summary ...Relating to Natural Disaster Preparation, Response, and Recovery
Public Assistance Mapping Charts
FEMAlPublic Assistance and Debris Management (FEMA329)
16
Updated 8/03/05 ~ 5:00pm
ISSUE Responsible Deadline* / Notes / Updates / Issues
party(s) Report Due
1. Pay policies for Bill Mummert June 1,2005 COMPLETED
hurricane emergencies. John Jordan
Jim Cherof
2. Public Information Wayne Segal May 1, 2005 COMPLETED
and Mayor involvement. Steve Lewis
3. Analysis of Jeff Livergood July 1, 2005 COMPLETED
retrofitting city facilities. Quintus Greene
4. Evaluate food service Bill Mummert June 1, 2005 COMPLETED
provisions. Jeff Livergood
5. Fuel Provisions. Jeff Livergood July 1, 2005 COMPLETED
6. Stand-by generators Kofi Boateng July 1, 2005 COMPLETED
and transfer switches. Jeff Livergood
7. Lift station and well Kofi Boateng July 1, 2005 COMPLETED
field standby generators.
8. Grants for generators / Jim Ness July 1, 2005 COMPLETED
community relief sites. Debbie Majors
9. Continue hosting FPL Carisse Lejeune May 1, 2005 COMPLETED
as restoration site.
10. Improve intersection Marshal Gage June 1, 2005 COMPLETED
safety in power outages. Matt Immler
11. Improve public info 'Wayne Segal July 1, 2005 COMPLETED
on trash/debris removal. Jeff Livergood
12. Seek better Bill Bingham August 1, COMPLETED
information from FEMA 2005
on eligible and/or
reimbursable
items/programs.
* Deadline for report that may indicate the need for an extension due to the complexity of
the issue.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
XI. - NEW BUSINESS
ITEM A.
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to Citv Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
[2J December 6, 2005
D December 20, 2005
D January 3, 2006
D January 17, 2006
November 14,2005 (Noon.)
D February 7, 2006
D February 21 , 2006
D March 7, 2006
D March 21, 2006
January 17, 2006 (Noon)
December 5, 2005 (Noon)
February 6, 2006 (Noon)
December 19, 2005 (Noon)
February 21, 2006 (Noon)
January 3, 2006 (Noon)
March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
D Administrative
D Consent Agenda
D Public Hearing
D Bids
D Announcement
D City Manager's Report
D Development Plans
[2J New Business
D Legal
D Unfmished Business
D Presentation
RECOMMENDATION: Please place this request on the December 6,2005 City Commission Agenda under New
Business, which involves the consideration of desired action toward non-conforming signs damaged bv the hurricane.
For further details pertaining to this request, see attached Department Memorandum No. PZ 05-236.
EXPLANATION: The hurricane damaged many private site signs, which must be cleaned-up, repaired, or as
described below, brought into compliance with current sign regulations. Pursuant to the Land Development Regulations,
Chapter 21. Signs, Section 7. Non-conforming signs, non-conforming signs damaged beyond 50% of their original value must
be improved to current standards. Staff seeks direction from the Commission regarding desired action toward those non-
conforming signs potentially damaged to this extent, prior to a thorough staff review, and particularly given the anticipated
opposition by affected business andJproperty owners. To simplify this process and consistent with current regulations, staff
would recommend that only the prior list of 34 non-conforming signs be evaluated for such damage (see attachment). Also
accompanying the attached memorandum, are photographs displaying the typical damage observed to various site signs within
the city, and specifically to identify three examples of signs with possible structural damage that may be subject to the repair
provisions of Chapter 21.
PROGRAM IMPACT: N/A
FISCAL IMPACT: N/A
AL TERNA TIVES:
1. Direct staff to thoroughly evaluate all non-conforming signs for damage and notify representatives accordingly; or
2. Allow repairs to damaged non-conforming signs and initiate corresponding amendments to the sign regulations.
:lM
. vti{
Dov opmen Deportmenerre,,",
City Manager's Signature
~J h
Planning a!ztmng Director City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\SPECPROJ\Nonconforming signs\CC 12-6-05 - Agenda Request - Damaged Signs.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
Requested City Commission
Meeting Dates
[gJ December 6, 2005
o December 20, 2005
o January 3, 2006
o January 17,2006
NATURE OF
AGENDA ITEM
XI. - NEW BUSINESS
ITEM A.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
November 14, 2005 (Noon,) 0
December 5,2005 (Noon) 0
December 19, 2005 (Noon) 0
January 3, 2006 (Noon) 0
February 7, 2006
January 17,2006 (Noon)
"R-f
February 21, 2006
February 6, 2006 (Noonf~
"t_'......
'j
"'. '::":1
March 7, 2006
February 21,2006 (NoonY:-
-<:7
--.
March 21, 2006
l=l
March 6, 2006 (Noon)
r'~)
r
"~'-C:'l
;?1)>
" ('")
-:.~.)
o Administrative
o Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
o
[gJ
o
o
o
Development Plans
New Business
Legal
Unfinished Business
Presentation
RECOMMENDATION: Please place this request on the December 6, 2005 City Commission Agenda under New
Business, which involves the consideration of desired action toward non-confonning signs damaged by the hurricane.
For further details pertaining to this request, see attached Department Memorandum No. PZ 05-222.
EXPLANATION: The hurricane damaged many private site signs, which must be cleaned-up, repaired, or as
described below, brought into compliance with current sign regulations. Pursuant to the Land Development Regulations,
Chapter 21. Signs, Section 7. Non-conforming signs, non-confonning signs damaged beyond 50% of their original value must
be improved to current standards. Staff seeks direction from the Commission regarding desired action toward those non-
confonning signs potentially damaged to this extent. To simplify this process, staff would recommend that only the prior list
of 34 non-confonning signs be evaluated for such damage, as they are the worst offenders, so to speak, as well as are
relatively large and the oldest signs, and therefore most vulnerable to storm damage. Accompanying the attached
memorandum, are photographs displaying the typical damage observed to various site signs within the city, and specifically to
identify three signs with possible structural damage that may be subject to the repair provisions of Chapter 21. Staff
recommends that a thorough survey of damaged signs is not necessary, and that only those three signs identified with possible
structural damage be the subject of notices to the respective business owners.
PROGRAM IMPACT: N/A
FISCAL IMPACT: NI A
AL TERNATIVES:
1. Direct ,,.lfro thowu hi evmoote ml non~'onfonning "go, fo, ,ronn d~;f~i~::~e...tiv" """,<tingly; '"
2. Take 00 action a ~ me leaving the ,igm to be reviewed ifbwught in a~
D CIty Manager's Signature
h.() ~
Planning and Zonin 'rector City Attorney I Finance I Human Resources
S:\Planning\SHARED\WP\SPECPROJ\Nonconforming signs\CC 12-6-05 - Agenda Request - Damaged Signs,dot
S:\8ULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEPARTMENT OF DEVELOPMENT
Memorandum PZ 05-236
TO:
Kurt Bressner,
City Manager
FROM:
Quintus Greene,
Director of Development
,11 ("J ~
Michael Rumpf (I (
Planning & Zoning Director
THROUGH:
DATE:
RE:
November 20,2005
Non-conforming signs damaged by hurricane - Revised
The impacts from Hurricane Wilma are comprehensive, and include damage to site
(pole) signs on private property. For advertising reasons, operators and owners will be
very concerned with signage improvements and/or repairs. Although in most cases the
city should welcome those repairs that return the signs to their original condition,
remove hazards to the public and clean-up the streetscape, there are many signs that
do not comply with the sign code, and are restricted as being "legal non-conforming"
signs. The Land Development Regulations, Chapter 21. Signs, Section 7. Non-
conforming signs reads:
If any non-conforming sign is damaged by any cause or is otherwise in need of repair,
to such extent that the cost of repairing the sign equals fifty (50) percent or more of the
original cost of the sign, then its classification as a "nonconforming" sign under this
section shall be automatically revoked and repairs shall be made so that such sign shall
meet all the requirements of this chapter.
It should be noted that the nonconforming provisions stated above correspond with the
mandatory removal requirements written for December 31, 1999. You will recall that the
inventory by staff of the signs meeting the "sun-setting" criteria totaled 34 signs (see
attachment), and that the City Commission at that time decided not to enforce the
removal requirement. As a result, signs will remain "non-conforming" until the respective
properties are redeveloped, until major modifications are proposed to the signs, or as
described above, unless damaged beyond the 50% threshold, at which time the sign
would have to be removed, replaced with a conforming sign, or modified to meet current
regulations.
Prior to completing a thorough review to determine the magnitude of damage to non-
conforming signs, staff seeks the position of the Commission on this issue, particularly
given the anticipated protest from those affected property or business owners. A quick
"windshield survey" of the conditions reveals that the majority of sign damage is to the
cabinet, leaving the more costly structure intact. However, as indicated by the exhibits
to this memorandum, a few signs display significant damage which obviously amounts
to greater than 50% of the sign value.
To simplify this process, staff would recommend that only the prior list of 34 signs be
evaluated for such damage. These are the worst offenders, so to speak, as well as
being the oldest and largest signs, and therefore most vulnerable to storm damage.
Also attached are photographs to display the typical damage observed to various site
signs within the city, and specifically to identify three particular signs with structural
damage that may be subject to the repair provisions of Chapter 21.
Alternatives for consideration are as follows:
1. If the Commission supports the above-described provision of the code, the city
should be pro-active in identifying the signs to be brought up to current
standards. The affected business or property owners should be informed of these
regulations and cautioned about making any improvements without the
necessary permits and reviews for conformance with current standards.
2. If the Commission does not support enforcement of the non-conforming
provisions of the sign regulations, staff recommends that said provisions be
amended thereby preventing confusion and the inconsistent application of the
sign regulations.
It should be noted that if no action is taken, the permitting requirements of the city still
require that damage in excess of $1 ,000 require a permit and will be reviewed against
current Land Development Regulations. However, staff is also concerned about the
reaction caused by those who proactively seek code compliance in contrast to those
who make repairs to non-conforming signs without city review.
Lastly, staff should remind the Commission of the recent sign code amendments that
changed allowed signs to monument signs and made "pole" signs unlawful. Retrofitting
current site signs to current standards will represent significant changes, which may
contrast with private business strategies, and impact the property and/or require
variances where insufficient space exists to locate the new sign.
MR
Exhibits
S:\Planning\SHARED\WP\SPECPROJ\Nonconforming signs\Non-conforming signs damaged by storm- rev.doc
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORH1
XI. - NEW BUSINESS
ITEM D.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to Citv Clerk's Office
~ December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
0 January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda ~ New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
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RECOMMENDATION: Please place this item on the December 6, 2005 agenda under New Business
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EXPLANATION: On November I, 2005, the Palm Beach County Housing and Community Development Departmettfi;::;
requested that the City of Boynton Beach to "Identify commercial land suitable to twenty (20) to fifty (50) travel trailers .c.
and/or mobile homes." This was a prelude to the establishment of a Temporary Housing Operations Center (THOC) to
facilitate the placement ofFEMA travel trailers and mobile homes on private property as a way to provide temporary housing
to persons displaced by hurricane damage to their dwellings.
In order to implement this program, however, it is first necessary for a policy decision to be made regarding whether travel
trailers and mobile homes will be allowed as accessory structures on individual residential lots or concentrated in selected
locations away from single family neighborhoods.
PROGRAM IMPACT: The ability to assist FEMA in locating travel trailers and/or mobile homes, either concentrated on
vacant sites or in the yards of individual homeowners, is an important step in assisting the community in recovering from this
and subsequent hurricanes.
FISCAL IMPACT: N/A J(...~
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AL TERNA TIVES: The city could decline to be a T~ site and not allow for the temporary placement of mobile homes
and travel trailers in the cit .
~Signature
D
Department of Development
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
MEMORANDUM
Date:
Kurt Bressner, City Manager
Quintus Greene, Development Director ~
November 22, 2005
To:
From:
Re:
Boynton Beach as a THOC Site
As you know the Building Division of the Development Department is responsible for the
post hurricane inspection of properties in the city to determine their structural and
environmental suitability for human occupancy. As such the department staff is acutely
aware of the hardship experienced by residents, in particular, when their homes are
determined to be "unsafe." It is for this reason that, whenever possible, the city's
building inspectors designate areas as "restricted" (yellow tags) and only use the
"unsafe" (red tags) when there is clear evidence of a threat to public health and/or
safety.
To date there have been approximately 126 properties declared "unsafe", including
multi-family and trailer units. Of these "red tagged" units, approximately 27 are single-
family homes in various parts of the city. Although the number of unsafe units may be
reduced as a result of re-inspections following interim repairs, the need for temporary
housing for residents in the remaining unsafe units continues to exist.
It is our understanding that the purpose of the proposed Temporary Housing Operations
Center (THOe) would be to facilitate the placement of FEMA travel trailers and mobile
homes on private property as a way of providing temporary housing to city residents and
others displaced by hurricane damage to their dwellings.
The implementation of this program, however, requires a policy determination by the City
Commission as to the location of these travel trailers and mobile homes for the 18 to 24
months FEMA is allowing for displaced residents to make the necessary repairs to their
property.
On November 4, 2005, in response to a request from the Palm Beach County
Department of Housing and Community Development, staff provided a list of nine (9)
vacant sites that, with the approval of the property owners, could possibly serve as
temporary locations for FEMA trailers. Staff supports the concentration of these travel
trailers and mobile homes on one or more of these, or other temporarily vacant parcels.
Staff would recommend, as a first option, a city owned vacant site that would insure
better control and minimize potential problems with other property owners. Within
existing staffing and legal constraints, the department is prepared to do whatever it can
to assist in finalizing specific locations and facilitating the temporary placement of travel
trailers and mobile homes on these sites.
THOC
Page 2
As an alternative to their concentration on selected sites the City Commission could
allow individual property owners to locate travel trailers and mobile homes as "accessory
structures" adjacent to their existing home in residential neighborhoods. Although this
alternative may be favored by some property owners, staff has serious concerns arising
from the fact that the "temporary" location of travel trailers or mobile homes on existing
single family sites would set a precedent that could have long term negative
consequences for the quality of life in residential neighborhoods throughout the city.
At present, persons are not allowed to reside in trailers and mobile homes on site during
ordinary home renovations because, once the trailer is in place, it becomes a lengthy
and difficult process to get it removed. Moreover, in the past such trailers have tended
to become "guest rooms" for visiting friends and family. Staff is concerned that aside
from the technical issues associated with insuring that sewer, water and electrical
hookups are code compliant, allowing trailers and mobile homes in existing residential
neighborhoods will not only undermine this established position, but also generate
complaints from neighbors.
Nevertheless, regardless of which policy option is selected, the City Attorney's Office
has advised that, Chapter 166.041 F.S. requires the City Commission to formally amend
the city's Zoning Code to allow temporary emergency housing in the form of travel
trailers and mobile homes in selected zoning districts upon the declaration of a housing
emergency by the Commission. This means a public notification and two readings of an
ordinance. In the interest of time, this can be done concurrently with the ordinance
declaring the housing emergency. Nevertheless, given the current Commission
schedule, it is unlikely that this process can be completed prior to the first City
Commission Meeting in January 2006. It should also be noted that, since the City of
Boynton Beach does not "waive" any connection and permit fees associated with the
placement of these trailers and mobile homes, as has been requested by the County, it
will also be necessary for the City Commission to designate a source of funds to cover
the permit costs.
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XI. - NEW BUSINESS
ITEM E.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
C8J December 6, 2005 November ]4,2005 (Noon.) D February 7, 2006 January] 7,2006 (Noon)
D December 20, 2005 December 5, 2005 (Noon) D February 21,2006 February 6, 2006 (Noon)
D January 3,2006 December 19,2005 (Noon) D March 7,2006 February 21,2006 (Noon)
D January 17,2006 January 3,2006 (Noon) D March 21, 2006 March 6, 2006 (Noon)
D Administrative D Development Plans
NATURE OF D Consent Agenda C8J New Business
AGENDA ITEM D Public Hearing D Legal
D Bids D Unfinished Business
D Announcement D Presentation
D City Manager's Report
RECOMMENDATION: This request clarifies language in Chapter 9 of the City Code of Ordinances, and addresses a
specific concern over height requirements dealing with the Fire Department Design Guide criteria for fire safety
requirements in buildings with six (6) or more stories, as previously approved by the City Commission March 19,
2004. A future Commission Agenda Item Request will refer this issue for approval via Ordinance.
EXPLANATION: The City Commission previously determined that it is in the best interest of the residents and
citizens to amend Chapter 9 to specifically address requirements for high-rise buildings and building with six (6) or
more stories. These requirements are designed to enhance the safety of firefighters in high-rise fire situations, and
consequently ensure that optimal fire and rescue services can be provided to the community. The requirements
include a firefighter air supply system, fire equipment storage rooms, master keys, rappelling anchors, a fire
department connection s and associated control valves, a communications system, and a code compliant elevator.
PROGRAM IMPACT: This change has minimal impact on the safety features associated with the provisions of this
ordinance, providing the intent and spirit of the ordinance is not adversely impacted and that the existing code
provisions as identified in the Florida Fire Prevention Code (NFPA 1 Uniform Fire Code, Florida 2005 Edition,
Chapters 4 and 5), are followed. Chapters 4 and 5 address Safety from Fire objectives as well as Performance-Based
Options, which establish specific "performance-based" criteria that can be reviewed and approved by the Authority
Having Jurisdiction (AHJ) which is the Fire Chief.
FISCAL IMPACT: Any fiscal impact resulting from compliance to this Ordinance will be borne by the developer as
it relates to systems and construction. The Fire Rescue Department will assist in the maintenance of specific
equipment in the air supply / equipment rooms.
AL TERNA TIVES: Do not approve this recommended change that addresses recent concerns addressed by the
development community, and which provides relief in cases in which performa ce-based standards, as identified
above,9n be used to dete9Dine exceptions to the provisions in the Fire De a me esign Guide.
~~?/~~~k-
.- Depa Head's Signature
FIRE RESCUE / FIRE AND LIFE SAFETY DIVISION
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
2006 FIRE DEPARTMENT DESIGN GUIDE
for
City Ordinance 9-24, Requirements for High-Rise Buildings
and Buildings with six or more stories
Note: The performance standards identified below are consistent with the goals
and general requirements established in Chapter 4 of the Florida Fire Prevention
Code (NFPA 1 Uniform Fire Code, Florida 2005 Edition). As an alternative to
prescriptive code requirements, a performance-based option is available as
specified in Section 4.3.2. If this option is chosen, it must meet the requirements
of Chapter 5 Performance-Based Options. All enforcement orders by the Fire
Marshal or fire inspection staff are subject to appeal to the Fire Chief in
accordance with Chapter 9 of the City Ordinances, Section 9-36.
A high- rise building is defined by the National Fire Protection Association as:
High-Rise Building. A building greater than 75 ft (23 m) in height where the
building height is measured from the lowest level of fire department vehicle
access to the floor of the highest occupiable story. [101:3.3]
While some of the high-rise requirements in the city ordinance also apply to
buildings of six or more stories that are not high-rise buildings, all high-rise
requirements do not. A six-story building is not a high-rise.
Summary of High-Rise Requirements (as listed in Ord. 9-24)
~ Firefighter's Air System (Design Guide)
~ Air Storage System (Design Guide)
~ Equipment Storage Rooms (Design Guide)
~ Stairwell Doors (See Ordinance)
~ Administrative Controls (See Ordinance)
~ Master Keys (See Ordinance)
~ Rappelling Anchors (Design Guide)
~ Suppression Connections (See Ordinance)
~ Communications (See Ordinance)
~ Elevators (See Ordinance)
~ Smoke Controls (See Ordinance)
Summary of Requirements for buildings of six or more stories that are not
high-rise buildings.
~ Firefighter's Air System (Design Guide)
~ Equipment Storage Rooms (Design Guide)
~ Stairwell Doors (See Ordinance)
~ Administrative Controls (See Ordinance)
~ Master Keys (See Ordinance)
FIREFIGHTER'S AIR SYSTEM
The Firefighters Air System is a complete, self contained breathing air replenishment
system, permanently installed within a structure, consisting of exterior fire department
connection panels, interior air fill stations, interconnected piping distribution system, and
an air storage system if required. Final locations shall be approved by the Fire
Department.
Purpose. The Firefighters Air System allows firefighters and other first responders to
replenish empty breathing air cylinders within close proximity of the incident, reducing
the amount of travel distance, time and personnel needed for logistical support, thus
maximizing firefighter safety and effectiveness.
Scope. The design, installation, testing and certification of Firefighters Air System shall
be in accordance with this section.
Safety. The Firefighters Air System is a life safety system. The system shall provide a
safe and reliable path of clean breathable air to firefighters and other first responders
performing fire suppression, evacuation, search and rescue and other types of emergency
response tasks at incidents requiring the use of self contained breathing apparatus.
Nothing within this specification shall be reduced in quality in any manner, including but
not limited to system design criteria, system performance criteria, components, materials,
installation procedures, testing procedures, commissioning requirements and certification.
Quality Assurance. Plans, specifications, equipment and product data sheets and system
calculations for the Firefighters Air System shall be reviewed and stamped by a licensed
mechanical engineer knowledgeable in high pressure breathing air replenishment
systems.
Contractor Qualifications. The Firefighters Air System shall be installed by a
State licensed mechanical contractor.
Performance and Design Criteria. The Firefighters Air System shall allow firefighters
to replenish a minimum of two (2) 45 cubic foot breathing air cylinders at 4,500 PSI
simultaneously within three (3) minutes or less and shall provide for the refilling of
breathing air cylinders within a certified fill containment enclosure. The design of the air
filling station shall in an emergency, provide for the direct refilling of firefighters
breathing air cylinders by means of a discharge outlet with a minimum of one (1)
cylinder filling hose that shall have a female quick connect - Universal Air Connect.
2
The female Universal Air Connect shall be designed to connect to a male Universal Air
Connect. The assembled Universal Air Connect shall meet the construction, performance
and dimensional requirements ofNFP A 1981, Standard on Open Circuit Self-Contained
Apparatus for Fire and Emergency Services, 2002 Edition, Section 6.4.
All components of the system shall be rated to operate at a minimum working pressure of
5,000 PSIG at 70 F with a 4:1 safety factor.
The air storage system (if required) shall be capable of replenishing a minimum of fifty
(50) breathing air cylinders of 45 cubic feet at 4,500 PSI simultaneously within three (3)
minutes or less without fire department supplementation.
The interconnected piping distribution system shall have a minimum calculated design
flow using two (2) interior fill stations, total of four (4) - 45 cubic foot 4,500 PSI
breathing air cylinders operating simultaneously at the furthest point from the fire
department access.
When air supplementation becomes available by the fire department mobile air unit, the
exterior fire department connection panel will allow the mobile air unit operator to
connect and begin augmentation of the system, providing for a constant source of
breathing air replenishment to all interior fill stations.
The interconnected piping distribution system shall be designed so that the exterior fire
department connection panels may be isolated from the air storage system and routed
directly to the interior air fill stations via the systems main distribution line. This shall be
accomplished through the means of check valves and selector valves readily accessible
by fire department personnel, thus allowing breathing air to be supplied directly from the
fire department mobile air unit to the interior fill stations.
Permits. A permit is required to install and repair a Firefighters Air System.
Fees. No fees shall be charged by the Fire Department for the permit.
Plans. Prior to the installation of a Firefighters Air System, two sets of plans and
specifications shall be submitted to the Fire Marshal for review and approval. Plans and
calculations shall demonstrate compliance with the requirements of this section and shall
be stamped by a registered design professional demonstrating that the design criteria for
all pressure containing components is satisfied with a minimum working pressure of
5,000 PSIG at 70 F with a safety factor of 4: 1.
The authority having jurisdiction is authorized to require additional information that is
necessary for ensuring the proposed design meets the requirements of this section.
The installation of the Firefighters Air System shall not commence until complete plans,
specifications and calculations have been submitted, approved and permit issued by the
authority having jurisdiction.
3
A system of check valves and isolation valves shall be provided so a section
compromised by fire or a mechanical break won't render the entire system out of service.
Codes and Standards The Firefighters Air System shall conform to all current national
standards and this specification. Construction requirements shall follow the current
editions of the Florida Building Code.
System Components. All pressurize breathing air components of the Firefighters Air
System shall be listed and, or approved by a nationally recognized testing laboratory or
agency. The system shall contain as a minimum, the following components.
a. Exterior Fire Department Connection Panel
b. Interior Fire Department Air Fill Station
c. Air Storage System (if required)
d. Interconnected Piping Distribution System
e. Pressure Monitoring Switch
f. Moisture - CO Monitor
Protection. All components ofthe Firefighters Air System shall be protected by a
minimum two (2) hour fire resistive construction and be protected from physical damage.
Materials of Construction. All breathing air components used in the construction of the
Firefighters Air System shall be listed and, or approved by a nationally recognized testing
laboratory or agency. All pressurized components shall be compatible for use with high
pressure breathing air equipment and self-contained breathing air apparatus. All
pressurized breathing air components shall be rated for a minimum working pressure of
5,000 PSI with a minimum safety ratio factor of 4: 1
Markings. All components ofthe Firefighters Air System shall be clearly identified by
means of stainless steel labels or tags indicating their function. This shall include as a
minimum all fire department connection panels, air fill stations, air storage system,
piping, gauges, valves, air connections, air outlets, enclosures, doors.
Exterior Fire Department Connection Panel and Enclosure.
Location. A minimum of two (2) exterior fire department connection panels shall be
attached to the building or on a remote monument at the exterior of the building and be
interconnected to the interior air fill stations and air storage system. The panels shall be
secured inside of a weather resistant enclosure. The panels shall be within 50 feet of an
approved roadway or driveway, or other location approved by the authority having
jurisdiction. The enclosures shall be visible and accessible on approach to the building
and shall be maintained with a minimum of six (6) feet - 180-degree clear unobstructed
access to the front of the panels.
4
The exterior fire department connection panel shall provide the fire departments mobile
air operator access to the system and shall be compatible with the fire departments mobile
air unit. (CGA 347 male adaptor -High Pressure)
Non-Metallic Materials. When the enclosures are constructed of non-metallic materials,
the enclosures shall be resistant to ultraviolet and infrared solar radiation.
Vehicle Protection. When the panels are located in an area subject to vehicle traffic,
impact protection shall be provided.
Enclosure Marking. The front of the enclosures shall be marked FIREFIGHTERS AIR
SYSTEM on a securely attached stainless steel, engraved or painted plate. The lettering
shall be in a color that contrasts with the enclosure front and in letters that are a minimum
of2 inches high with 3/8-inch brush stroke. The marking of the enclosures shall be
immediately visible and accessible to emergency response personnel.
Enclosure Components. The exterior fire department connection panel shall contain all
of the necessary gauges, isolation valves, pressure relief valves, pressure regulating
valves, check valves, tubing, fittings, supports, connectors, adapters and other necessary
components as may be required to allow the fire departments mobile air unit to connect
and augment the system with a constant source of breathing air. (CGA 347 male adaptor
-High Pressure)
Interior Air Filling Station.
Location. An air filling station shall be located within ten (10) feet and adjacent to an
enclosed exit stairway which provides access to the roof or other areas of ingress or
egress at a minimum of every three (3) floors, commencing on the third (3rd) floor above
the lowest level of fire department access and every third (3rd) floor thereafter and
continue in an ascending order until the uppermost filling station is within three (3) floors
of the roof; the specific location on the floors shall be approved by the fire department;
and within ten (10) feet and adjacent to an enclosed exit stairway or other areas of ingress
or egress approved by the fire department, commencing on the third (3rd) floor below
ground level and every three (3) floors below grade thereafter and continue in a
descending order until the lowermost filling station is within three (3) floors of lowest
level; or, if there are less than three (3) floors below ground level, the lowest floor. The
specific location on the floors shall be approved by the fire department.
Additional air filling stations are required when travel distance between exit stairways
exceeds two hundred (200) feet; both stairways shall have air filling stations adjacent
to them, such locations shall be approved by the fire department. The specific location
on the floors shall be approved by the fire department.
Enclosure Requirements. Each air fill station shall be installed within a lockable
enclosure, closet or room by a means approved by the fire department. Each enclosure,
closet or room shall be within ten (10) feet of the exit stairway. The door to each
5
enclosure shall be readily visible from the entrance to the exit stairway and readily
accessible at all times by firefighters and other emergency responders and shall be
maintained with a minimum of six (6) feet - 180 degree clear unobstructed access to the
front of the air filling station. The enclosure shall have emergency lighting and 110 AC
outlet also powered off the building emergency generator.
Security. To prevent unauthorized access to or tampering with the system, each air fill
station enclosure shall be maintained locked by a means approved by the fire department.
Enclosure Marking. Each enclosure, closet or room shall be marked FIREFIGHTERS
AIR SYSTEM on a securely fastened stainless steel, engraved or painted plate. The
lettering shall be in a color that contrasts with the cabinet front and in letters that are a
minimum of2-inches high with 3/8-inch brush stroke. The marking of the cabinet shall
be immediately visible and accessible to emergency response personnel.
Air Filling Station Marking. The front of each air fill station shall be marked
FIREFIGHTER AIR SYSTEM on a securely fastened stainless steel, engraved or painted
plate. The lettering shall be in a color that contrasts with the cabinet front and in letters
that are a minimum of2-inches high with 3/8-inch brush stroke. The marking of the
cabinet shall be immediately visible and accessible to emergency response personnel.
Air Filling Station Components. The air filling station shall contain all of the necessary
gauges, isolation valves, pressure relief valves, pressure regulating valves, check valves,
tubing, fittings, supports, connectors, adapters and other necessary components as may be
required to allow firefighters and other first responders to safely and reliably replenish
multiple breathing air cylinders within a certified fill containment enclosure and in an
emergency connect directly to firefighters self contained breathing apparatus equipment
by means of quick fill adapters, hose and Universal Air Connect fittings.
AIR STORAGE SYSTEM
(Required in high-rise buildings only.)
Location. An air storage system shall be located in buildings defined as high-rise
buildings, at a location approved by the fire department.
Purpose. The air storage system along with interior air fill stations shall provide
firefighters and other first responders the ability to safely and reliably replenish empty
breathing air cylinders prior to the fire departments mobile air unit arriving on scene.
Performance. The air storage system shall be capable of replenishing a minimum of
fifty (50) breathing air cylinders of 45 cubic feet at 4,500 PSI simultaneously within three
(3) minutes or less without fire department supplementation. The use of equipment
requiring gasoline, diesel driven or standard building powered components is not
acceptable.
Enclosure Requirements. The air storage system shall be contained within a minimum
6
two (2) hour fire rated enclosure, closet or room sufficiently sized to accommodate all air
storage system components. The access door to the enclosure shall be of sufficient size to
allow for the maintenance and or removal of the air storage system. The enclosure shall
be conditioned so that the temperature is no less than 40 F or more than 80 F degrees and
shall have an engineered pressure relief vent for over pressurization in the event of
component failure. The enclosure shall have emergency lighting and 110 AC outlet also
powered off the building emergency generator.
Security. To prevent unauthorized access to or tampering with the air storage system, the
enclosure shall be maintained locked by a means approved by the fire department.
Enclosure Marking. The air storage enclosure, closet or room shall be marked
FIREFIGHTERS AIR SYSTEM on a securely fastened stainless steel engraved or
painted plate. The lettering shall be in a color that contrasts with the cabinet front and in
letters that are a minimum of 2-inches high with 3/8-inch brush stroke. The marking of
the enclosure shall be immediately visible and accessible to emergency response
personnel.
Air Storage System Marking. The air storage system shall be marked FIREFIGHTER
AIR SYSTEM on securely fastened stainless steel engraved or painted plates. The
lettering shall be in a color that contrasts with the systems components and in letters that
are a minimum of 2-inches high with 3/8-inch brush stroke.
Piping Distribution Materials and Methods.
Prohibition. The use of carbon steel, iron pipe, malleable iron, high strength gray iron,
alloy steel, copper or plastic for pressurized breathing air components is prohibited.
Materials of Construction. All components of the piping distribution system shall be
protected by a minimum two (2) hour fire resistive construction and be protected from
physical damage. All pressurized materials used in the construction of the piping
distribution system shall be compatible for use with high pressure breathing air
equipment and self-contained breathing apparatus. All pressurized breathing air
components shall be rated for a minimum working pressure of 5,000 PSI with a minimum
safety ratio factor of 4: 1. The internal surfaces of all pressurized material shall be free of
contamination and meet the standards ofNFPA 1500-200 Grade D breathing air.
Tubing. Tubing shall be constructed of stainless steel materials that are compatible with
high pressure breathing air. The use of nonmetallic materials shall be compatible with
high pressure breathing air. When stainless steel tubing is used, it shall meet ASTM A-
269, Grade 316 or an equal standard. Stainless steel tubing shall be a minimum .375
outside diameter x .065 wall 316 fully annealed seamless. Stainless steel tubing shall be
at least Grade 316 and meet the requirements of ASTM A-479 or equal. Routing of
tubing and bends shall be such as to protect the tubing from mechanical damage.
7
Securement. Tubing shall be supported at minimum of five (5) feet intervals. Individual
tubing clamps and mounting components shall be mechanically secured to the building
support-members in accordance with manufacturers specifications and the Mechanical
Code adopted by the jurisdiction.
Marking. All tubing shall be clearly marked FIREFIGHTERS AIR SYSTEM and HIGH
PRESSURE BREATHING AIR using double sided engraved 3" x 1" stainless steel
markers placed at minimum 10' intervals and at each floor level whether concealed or in
plain view.
Fittings. Fittings shall be constructed of stainless steel materials that are compatible with
high pressure breathing air. The use of nonmetallic materials shall be compatible with
high pressure breathing air. Stainless steel fittings shall be at least Grade 316 and meet
the requirements of ASTM A-479.
System Assembly Requirements. The piping distribution system shall be a welded
system, except where the tubing joints are readily accessible and at the point of
connection to the individual air filling stations. Welding procedures shall follow
nationally recognized standards. Prior to and during the welding of sections of tubing, a
continuous, regulated dry nitrogen purge at 3 psi shall be maintained to eliminate
contamination with products of the oxidation or welding flux. The purge shall commence
a minimum of 2 minutes prior to welding operations and continue until the welded joint
is at ambient temperature (720 F). When mechanical high-pressure tube fittings are used,
they shall be listed for the type of materials to be joined and rated for the maximum
pressure of the system. When mechanical tube fittings are used, prior approval by the
authority having jurisdiction must be obtained. All concealed mechanical fittings for
tubing and valves shall be made accessible by means of fire rated, self-closing, access
door with fire department approved locking system. When tubing passes through a fire
rated or solid material, a sleeve at least three (3) times the tube diameter shall protect it.
Both ends of the sleeve shall be filled with and approved fire stop material.
Prevention of Contamination. The installing contractor shall ensure that, at all times,
the system components are not exposed to contaminants, including but not limited to,
oils, solvents, dirt, and construction materials. When known or suspected contamination
of system components has occurred, the affected component shall not be installed in the
system. The installation shall also conform to good engineering practice.
Pressure monitoring switch. An electric low pressure-monitoring switch shall be
installed to monitor the air pressure. The pressure switch shall be connected to the
building's fire alarm system or monitor system as a supervisory alarm. The pressure
switch shall transmit a supervisory signal when the pressure of the breathing air system is
less than 3,000 PSIG at 70 F, ::1::..100 PSIG. The building owner or authorized agent shall
notify the fire department and testing contractor of any alarm signaling a loss of pressure
to the system.
8
USE ANY AIR FROM THIS SYSTEM." This sign shall be a minimum of 8-1/2 X II"
with minimum of 1" lettering.
Each exterior fire department connection panel shall be tested for compatibility with the
fire departments mobile air unit. This shall be accomplished by connecting the fire
departments mobile air unit to each exterior connection panel. At such time of connection
the fire departments mobile air unit will provide a source of air to the system verifying
the systems compatibility with the mobile air unit.
Each air filling station shall be tested for compatibility with the fire department's self-
contained breathing cylinders and apparatus. This shall be accomplished by replenishing
empty 4,500 PSI breathing air cylinders at each outlet at each air fill station.
The air storage system, if required, shall be tested for its ability to meet the Performance
Section. This shall be accomplished by the replenishing of a minimum of twenty five (25)
45 cubic foot, 4,500 PSI breathing air cylinders at the uppermost air filling stations
without augmentation from the fire departments mobile air unit.
Upon successful completion of all testing procedures the system shall be filled to normal
operating pressure of 5,000 PSI, all control valves shall be placed in their normal
operating position, all doors shall be secured and locked. Five (5) sets of keys properly
identified shall be provided to the fire department.
System Acceptance and Final Commissioning
Training. The installing contractor shall provide training for the fire department upon the
successful conclusion of all inspections, testing and commissioning procedures. This
training shall be accomplished in three (3) separate shifts of not more than three (3) hours
per session. The fire department may request additional training when the regular testing
and certification contractor performs testing and certification procedures. Training
sessions shall be by mutual consent with the building owner or authorized agent.
Certification. A registered design professional's stamped certificate documenting the
entire Firefighters Air System has been installed, tested and commissioned in accordance
with this section and the approved plans shall be submitted to the authority having
jurisdiction (AHl).
Final Acceptance. Prior to the final acceptance of the Firefighters Air System and
certificate of occupancy, the building owner or authorized agent shall provide for the
annual testing and certification of the Firefighters Air System for the life of the system.
Verification of an annual testing and certification shall be provided to the authority
having jurisdiction (AHl) in writing.
Annual Testing and Certification. As a minimum, this shall include; verifying the
system's compatibility with the fire department's mobile air unit and self contained
breathing apparatus. This shall include verifying the system's ability to maintain 5,000
10
Moisture - CO Monitor. An electric moisture and carbon monoxide monitor shall be
installed to monitor the systems air quality. This monitor shall be connected to the
building's fire alarm system as a supervisory alarm. The monitor shall transmit a
supervisory signal when the levels of moisture or carbon monoxide exceed acceptable
levels for breathing air standards. The building owner or authorized agent shall notify the
fire department and testing contractor of any alarm signaling a rise in moisture or carbon
monoxide levels within the system.
Final Testing, Inspection and Commissioning.
All components of the Firefighters Air System shall be pre-inspected and tested for
proper assembly and operation prior to a functional fire department test and inspection.
Testing Procedures.
Following fabrication, assembly, and installation of the exterior fire department
connection panels, interior air filling stations, air storage system and the piping
distribution system, the authority having jurisdiction (AHJ) shall witness the pneumatic
testing of the entire system at 5,000 PSI for a period of twenty four (24) hours using oil
free, clean dry air. During this time all fittings, joints and system components shall be
inspected for leaks. A solution compatible with the system component materials shall be
used on each joint and fitting. Any defects in the system or leaks detected shall be
documented on an inspection report, repaired and or replaced.
Upon the successful completion of the twenty four (24) hour pressure test, the authority
having jurisdiction (AHJ) shall witness the pneumatic testing of the entire system at
7,500 PSI for a period of one (1) hour using oil free, clean dry air. Any defects in the
system or leaks detected shall be documented on an inspection report, repaired and or
replaced.
Upon the successful completion of the one (1) hour pressure test, the systems low
pressure monitoring switch shall be calibrated to not less than 3,000 PSI descending and
tested to verify that the signal is annunciated at the building's main fire alarm panel and
by means of an audible and visual strobe located in a readily visible location.
A minimum of two (2) air samples shall then be taken from separate air filling stations
and submitted to an independent certified gas analyst laboratory to verify the system's
cleanliness and that the air meets all applicable standards for breathing air systems to
include but not limited to NFP A 1500-2000 and the definition of PF grade (D) breathing
air. The laboratory shall submit a written report to the testing contractor and the authority
having jurisdiction (AHJ) documenting the air analysis complies with the above
requirements.
During the period of air quality analysis, the air filling stations inlets shall be secured so
that no air can be introduced into the system and each air filling station shall be provided
with a sign stating "AIR QUALITY ANALYSIS IN PROGRESS, DO NOT FILL OR
9
PSI working pressure, the operability of the low pressure monitoring switch and the
system's ability to comply with the air quality requirements of this section. The building
owner, authorized agent or testing contractor shall notify the fire department of any
scheduled test of the system.
Testing Contractor. The authority having jurisdiction shall approve the Firefighters Air
System testing contractor.
Final Commissioning. Upon satisfactory completion of all testing procedures, receipt of
engineered stamped certification, verification of a regular testing and maintenance
contract and fire department training the system shall be considered complete. The
Firefighters Air System shall then be considered ready for use by firefighters and other
first responders in an emergency incident.
Special Requirements. Any modification or changes to components contained within
or to the "systems" described in this section shall be requested through the authority
having jurisdiction (AHJ) and approved in writing. This condition does not prohibit
emergency repairs, however a written report is required of the testing and certification
contractor.
EQUIPMENT STORAGE ROOMS
IN HIGH-RISE BUILDINGS
Fire Department equipment storage rooms shall be provided to store the required fire
fighting equipment and shall comply with the following:
A. Each equipment storage room shall have a minimum of forty-eight (48)
square feet of floor space, with no dimension less than six (6) feet.
Ceiling height shall be at least seven (7) feet, six (6) inches. Size may be
reduced when approved by the Fire Department.
B. Rooms shall be of two (2) hour fire-resistive construction with no opening
rated less than 1 ~ hours.
C. Rooms shall be locked with access by the Fire Department only. Keys
shall be provided in a Fire Department key box.
D. The door to the equipment storage room shall have a permanent sign
stating, "FIRE DEPARTMENT USE ONLY"
E. Stairway doors shall be identified to indicate the location of equipment
storage rooms in the following manner:
1. The stairway, which is adjacent to equipment storage rooms, shall
have an exterior sign on the first floor level, or Fire Department
11
entrance level, identifying the floors where rooms are located
adjacent to that stairway. These stairways shall have roof access.
2. At each floor level where equipment storage rooms are located,
signs shall be placed on the stairway side to identify that floor as
an equipment storage room location.
F. Shelves, cabinets and racks shall be installed as specified by the Fire
Department
G. The door to the equipment storage room shall be a minimum three (3) feet
by six (6) feet, eight (8) inches in size.
H. Location and Access
1. The equipment storage rooms shall be located adjacent to an
enclosed exit stairway, which provides access to the roof.
Placement of the equipment storage rooms shall begin five (5)
floors above the ground level and then placed at every fifth in an
ascending order.
2. When travel distance between exit stairways exceeds 200 feet, both
stairways shall have equipment storage rooms adjacent to them.
Such locations shall be on an approved alternate floor schedule.
3. Access to the equipment storage rooms shall be within 10 feet of
the exit stairway. The door to each equipment storage room shall
be visible from the entrance to the exit stairway, and shall be
properly identified. The room shall be readily accessible at all
times for Fire Department use.
3. The fire equipment storage room may be placed within the service
elevator lobby, provided travel distance to the nearest stairway is
no greater than 30 feet.
4. Location of rooms shall be approved by the Fire Department.
I. Each Fire Department equipment storage room shall contain the
following:
1. Three (3) fifty-foot lengths of double-jacketed rubber-lined 2-112"
hose
2. Three (3) fifty-foot lengths of double-jacketed rubber-lined 1-314"
hose
12
3. Six (6) lightweight Scott air bottles, 4.5 cubic feet in size
4. One each 2-112" x 1-1/2" reducer fitting
5. One each 2-1/2" x 1-1/2" x 1-1/2" grated Y fitting
6. Two devices to plug sprinkler heads of each type installed
7. Six each door wedges
8. One fire phone handset per room with outlet
9. Ten foot attic ladder.
10. Haligan Tool
11. Axe
12. Pike Pole
J. All equipment shall be approved by and meet specifications provided by
the Fire Department. All equipment shall be purchased by the building
owner / agent.
K. After initial approvals and certifications, all equipment shall be tested and
maintained by the Fire Department. All equipment storage rooms shall
require an annual Fire Department Inspection.
13
XI. - NEW BUSINESS
ITEM F.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Filial Form Must be Turned
Meetin2 Dates in to City Clerk's Office
181 December 6, 2005 November 14, 2005 (Noon.) 0
0 December 20, 2005 December 5, 2005 (Noon) 0
0 January 3, 2006 December 19, 2005 (Noon) 0
0 January 17, 2006 January 3, 2006 (Noon) 0
Requested City Commission Date Filial Form Must be Turned
Meetin2 Dates in to City Clerk's Office
February 7, 2006 January 17,2006 (Noon)
February 21, 2006 February 6, 2006 (Noon)
March 7, 2006 February 21, 2006 (Noon)
March 21, 2006 March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
o Administrative
o Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
o Development Plans
181 New Business
o Legal
o Unfinished Business
o Presentation
RECOMMENDA nON: Review possible intervention in City of Boca Raton and City of Delray Beach vs. Palm
Beach County lawsuit involving diversion of County General Fund revenues for payment of County FirelRescue dispatch.
Review proposed legislation sponsored by the Palm Beach County League of Cities.
EXPLANA nON: In 2004 the Board of County Commissioners allocated funds from the County General Fund to
pay for a poprtion of the County's Fire-Rescue dispatch services as opposed to previous use of funds paid from County
residents. (MSTU). Residents of the City pay property taxes to the County General Fund but not into the MSTU. The
lawsuit seeks to end this diversion of funds from the County General Fund to pay for the County's Fire-Rescue dispatch
system. The City of Boca Raton and the City of Delray Beach initiated a lawsuit against the County to seek reversal of the
diversion of County Genreal Fund revenues on the basic principal that the use of County General Fund revenues constitutes
"double taxation." Concurrently, the Palm Beach County League of Cities has proposed legislation to address this issue. The
request of the League is for the City to endorse the litigation by filing a motion to intervene and to support the legislation.
Last week the membership of the League of Cities endorsed the proposed legislation.
PROGRAM IMPACT: At present, the City does not utilize the County's Fire-Rescue dispatch resources other than to refer
frre calls in the County to them or to coordinate dual agency Fire-Rescue response (mutual aid).
FISCAL IMPACT: At present, the only request is for a resolution of endorsement for the legislation and limited
involvement in the lawsuit via the motion to intervene.
ALTERNATWES: L Join the lawsuit as active plaintiff with a fmancial contribution. Support legislation.
2. Provide support to the lawsuit effort via the motion to intevene at a limited cost to the City.
Support legislation.
3. Support legislation only. - see sample resolution
4. Donothmg ondrem.m nenlra! in the ~~
Department Head's Signature City Manager's Signature
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
IN THE CIRCUIT COURT OF THE
FIFTEENTH JUDICIAL CIRCUIT IN AND
FOR PALM BEACH COUNTY, FLORIDA
CIVIL DIVISION
CITY OF BOCA RATON, and
CITY OF DELRA Y BEACH,
CASE NO.:50-2005-CA9338-XXXXMB-AE
Plaintiffs,
vs.
PALM BEACH COUNTY,
Defendant.
I
's MOTION TO INTERVENE
The City of
, ("Intervenor"), by and through its undersigned counsel,
hereby moves pursuant to Rule 1.230 Fla. R.Civ.P. to intervene in Case No. 50-2005-CA9338-
XXXXMB-AE, as follows:
1. Intervenor has an interest in the pending litigation, and respectfully requests that this
Court enter an order allowing it to intervene in this action on the side of Plaintiffs, pursuant to
Florida Rule of Civil Procedure 1.230.
2. The method of funding the Palm Beach County, County-wide FirelRescue Dispatch
System challenged in the main action directly affects the rights ofIntervenor in that County's budget
for fiscal year 2005 and the proposed budget for fiscal year 2006 expends county-wide revenues to
fund the County's fire-rescue dispatch system even though taxpayers within the Intervenor's
municipal boundaries (who pay for and receive their fire-rescue dispatch services from Intervenor)
do not receive any benefit from the County's fire-rescue dispatch service.
3. Intervenor would adopt the complaint of the original Plaintiffs, The City of Boca
Raton and The City of Delray Beach, as its own.
4. This office has spoken with Patrick Quinlan, Esq., Assistant County Attorney for
Palm Beach County, who advises that Defendant does object to this Motion to Intervene.
WHEREFORE, for the foregoing reasons, Intervenor respectfully requests that it be permitted
to intervene in this action on the side of Plaintiffs, together with such other and further relief as the
Court deems necessary and proper.
CERTIFICATE OF SERVICE
The undersigned certifies that a true and correct copy of this document was served on each of the
parties listed below on this _day of November, 2005.
Diana Grub Frieser, Esq.
City Attorney for City of Boca Raton
201 W Palmetto Park Rd
Boca Raton Florida 334323730
Susan A. Ruby, Esq.
City Attorney for City of Delray Beach
200 N.W. First Avenue
Delray Beach, Florida 33444
WEISS SEROTA HELFMAN P ASTORIZA
COLE & BONISKE, P.A.
Jamie Alan Cole, Esq. & Matthew H. Mandel, Esq.
Special Co-Counsel for the City of Boca Raton and
City of Delray Beach
3107 Stirling Road, Suite 300
Fort Lauderdale, Florida 33312
Patrick Quinlan, Esq., Assistant County
Attorney for Palm Beach County
Palm Beach County Attorney's Office
301 North Olive Avenue, Suite 601
West Palm Beach, Florida 33401
By:
Name and Bar Number of Litigation Counsel
2
~
Palm Beach County
LEAGUE of CITIES, Inc.
November 28, 2005
The Honorable Carl Domino
Chair
Palm Beach County Legislative Delegation
301 N. Olive Avenue, Suite 1001.11, 10th Floor
West Palm Beach, Florida 33401
Re: SUMMARY FACT SHEET
Local Bill preventing general revenue funding of services not provided countywide.
Dear Representative Domino,
The Palm Beach County League of Cities is requesting the Legislature pass a special act to
prevent the use of general revenue ad valorem dollars in Palm Beach County to pay for services
or systems only utilized by a portion of our county's residents. As was discussed at the annual
League's Legislative Delegation Roundtable last week in Wellington, this initiative was
endorsed by the League's membership.
The issue starts with fire-rescue dispatch as a traditional municipal function. As per state law, the
county cannot mandate the transfer of fire-rescue dispatch services without the approval of
voters in a dual referendum. Likewise, the County cannot economically coerce Cities into
abandoning their dispatch system by forcing City residents to pay for a County system that they
do not use. The use of countywide revenues to fund County dispatch results in double taxation of
municipal residents. This expenditure was rightly funded out of the County's MSTU for fire-
rescue services untillast year, when it was shifted partially then wholly into the general fund.
The question has also been raised about countywide, interoperable emergency radio
communications justifying the countywide funding of the County's dispatch system. Emotional
references are made to 9-11 and Hurricane Katrina among others. However, the state has already
provided for a countywide funding mechanism in Florida Statute [F.S. 318.21(9)] in the form of
the "$12.50 Ticket Monies" for all countywide moving traffic violations. $12.50 of every
moving violation, city and unincorporated alike, is already earmarked to this emergency radio
and interoperable communications program as mandated to be approved by the state's
Department of Management Services Division. Palm Beach County and its municipalities
formulated that interoperable system with a series of committee meetings titled CSOP AC.
The tax burden imposed on the residents of each City for County dispatch can be calculated by
the following formula: the total cost of County dispatch funded from countywide revenues ($3.2
million in FY2005, and approximately $9 million in FY2006), times the total taxable value of all
properties in each City, divided by the taxable value of all properties in the County.
www.leagueofcities.orgljtitcomb@co.palm-beach.fl.us
Tel. 561-355-4484' Fax 561-355-6545
P.O. Box 1989, Gov. Center, West Palm Beach, FL 33402
Office: Governmental Center, 301 North Olive Ave., West Palm Beach, FL 33401
Page 1 of2
.,
Palm Beach County
LEAGUE of CITIES, Inc.
Under the Florida Constitution and Statutes, a County is not permitted to use countywide
revenues to fund a service when no "real and substantial benefit" accrues to City residents. Since
County dispatch does not provide a "real and substantial benefit" to City residents, the use of
countywide revenues to fund County dispatch is not permitted. In any event, it is inequitable and
unfair for City residents (who would receive an insignificant, if any, benefit) to have the same
tax burden for County dispatch as the residents of the unincorporated areas (who receive the full
benefit).
Cities that have contracted with the County for dispatch services are also adversely affected.
Those municipalities, having joined in the County's fire-rescue system, end up paying both
through ad valorem assessments in their countywide tax bill, as well as through the MSTU or
contract millage paid for the specific contract services. If any of these cities ever desires to stop
using County dispatch for any reason, they can only do so by forcing their residents to endure
additional double taxation.
The cities of Boca Raton and Delray Beach are co-plaintiffs in a lawsuit against Palm Beach
County on this issue; several additional municipalities have filed to intervene on the suit as well.
Thus far, all methods for mediation to resolve the issues were exhausted to no avail. A Special
Act by the legislature would resolve the issues being litigated in the current lawsuit by bringing
attention to and specifically upholding current state statutes.
We appreciate your full consideration of this local act request. Thank you for your attention to
this matter and please feel free to contact me should you require any further information.
Very truly yours,
!to )~
Jamie Titcomb
Executive Director
CC: Palm Beach County League of Cities Board Members & Municipalities
www.leagueofcities.orgljtitcomb@co.palm-beach.fl.us
Tel. 561-355-4484' Fax 561-355-6545
P.O. Box 1989, Gov. Center, West Palm Beach, FL 33402
Office: Governmental Center, 301 North Olive Ave., West Palm Beach, FL 33401
Page 2 of2
From: James Titcomb [mailto:Jtitcomb@co.palm-beach.f1.us]
Sent: Tuesday, November 29,2005 1:55 PM
To: James Titcomb
Cc: Kristen Puhalainen
Subject: Update on Local Bill Regarding Double Taxation
Dear League Members;
As you may already know, the League has submitted a local bill for consideration to the Palm
Beach County Legislative Delegation. I'm reattaching the summary cover letter for those who
might have missed it. The deadline for this local bill will occur on December 13th, 2:00 PM, at
the Local Bill hearings before the delegation at the South Florida Science Museum in West Palm
Beach.
It is important to be familiar with the issues and make personal contacts to your state legislators
seeking sponsorship and support. It is at the December 13th meeting that your delegation
members will vote for or against supporting the cities on this bill about taxing equity. Hopefully,
you are also taking the opportunity to talk about these issues at your city commission/council
level.
The County and its Fire Rescue service misunderstand the purpose of this initiative. Be
reminded that this local bill is not about the pros and cons of countywide dispatch and other
level of service related issues. This bill is about charging residents for specific services even if
they do not receive them. That is why MSTUs exist, to assess beneficiaries the costs of services
provided.
Many have expressed that county employees are now "playing hardball" with cities to whom the
county provides service contractually. Employees of the county have long stated that they
ultimately seek a single/regional or "Metro" fire-rescue service, a fully centralized dispatch
system, closest unit response protocol and to dictate Level of Service standards and response
times for all providers both now and in the future.
Those issues to debate may all be fine, as long as the impacted parties are participating in that
decision making openly. Let's all sit down at the table and debate regionalism in fire-rescue. In
the meanwhile, let's not unfairly double charge residents for not participating in the building of
that system.
See you on December 13th, the deadline meeting for our local bill... hope you'll plan to be in
attendance.
Thanks for all of your work on behalf of the League.
Keeping you up to date,
Jamie
RATIONALE FOR PROPOSED FIRE/RESCUE DISPATCH LOCAL BILL
· Fire-rescue dispatch is a traditional municipalfunction.
· The County should not be permitted to force Cities, directly or indirectly, to relinquish
any of their traditional municipal functions.
o Directly: County cannot mandate the transfer of fire rescue dispatch services
without the approval of voters in a dual referendum.
o Indirectly: County cannot economically coerce Cities into abandoning their
dispatch system by forcing City residents to pay for a County system that they do
not use.
· The use of countywide revenues to fund County dispatch results in double taxation of
municipal residents.
o Residents pay for their own municipal dispatch (which they use), and are also
forced to pay for County dispatch (which they do not use).
o The tax burden imposed on the residents of each City for County dispatch can be
calculated by the following formula:
· total cost of County dispatch funded from countywide revenues ($3.2
million in FY2005, and approximately $9 million in FY2006), times the
total taxable value of all properties in each City, divided by the taxable
value of all properties in the County.
· Residents of Cities that provide their own dispatch receive no benefit at all from County
dispatch. When they call 911, the call goes to City dispatch - it never goes to County
dispatch.
· Under the Florida Constitution and Statutes, a County is not permitted to use countywide
revenues to fund a service when no ~~real and substantial benefit" accrues to City
residents.
o Since County dispatch does not provide a "real and substantial benefit" to City
residents, the use of countywide revenues to fund County dispatch is not
permitted.
o But in any event, it is inequitable and unfair for City residents (who would
receive an insignificant, if any, benefit) to have the same tax burden for County
dispatch as the residents of the unincorporated areas (who receive the full
benefit).
· The collection of countywide revenues for County dispatch is a not-so-veiled attempt to
economically coerce municipalities to abandon City dispatch and effectuate, without
City consent, a County take-over of all dispatch.
o The County is putting the Cities in an unfair position: either abandon City
dispatch or City residents will be double taxed.
· Cities that have contracted with the County for dispatch are also adversely affected.
o If those Cities ever desire to stop using County dispatch (for any reason), they
can only do so by forcing their residents to endure double taxation.
2
A bill to be entitled
An act relating to home rule and the efficiency and
accountability in the provision of municipal services;
amending Chapter 163, Part 1, by enacting Section 163.08,
providing that the establishment of countywide level of
service standards for the provision of municipal services
within municipalities constitutes a transfer of power,
providing an effective date.
3
4
5
6
7
8
9
10 Be It Enacted by the Legislature of the State of Florida:
11
12
13 read:
14 163.08 Establishment of municipal service standards countywide:
15 It shall be deemed a transfer of power, reQuirinQ approval by vote of the electors
16 of the transferor and approval by vote of the electors of the transferee, if a county
17 extends countywide level of service standards for the provision of municipal services
18 within any municipality located within the county.
19 Section 2. This act shall take effect upon becoming law.
Section 1. Chapter 163, Part 1, is amended by enacting Subsection 163.08 to
20
21
*******************************************************************
22
SUMMARY
A legislative determination is required to clarify the law. The legislature finds that setting
level of service standards countywide for the provision of municipal services constitutes
a transfer of power under Article VIII, Section 4 of the Florida Constitution.
23
24
25
26
1
CODING: Words striekeR are deletions; words underlined are additions.
RESOLUTION NO. 05-
A RESOLUTION OF THE "Governing Body" OF THE "Municipality", FLORIDA
SUPPORTING THE ENACTMENT OF GENERAL STATE LEGISLATION
PROPOSING AN ENTIRELY NEW SEC.163.08, FLORIDA STATUTES,
RELA TED TO THE REQUIREMENT FOR A DUAL REFERENDUM VOTE OF
THE ELECTORS IF A COUNTY EXTENDS COUNTYWIDE LEVEL OF
SERVICE STANDARDS FOR THE PROVISION OF ANY MUNICIPAL
SERVICES WITHIN ANY MUNICIPALITY; PROVIDING SUPPORT FOR A
PROPOSED LOCAL BILL LIMITING PALM BEACH COUNTY'S AUTHORITY
TO ADOPT ANY COUNTYWIDE LEGISLATION WHICH WOULD HAVE THE
EFFECT OF PREVENTING MUNCIP ALITIES FROM PROVIDING FIRE-
RESCUE DISPATCH SERVICES OR WHICH WOULD AUTHORIZE THE USE
OF COUNTYWIDE REVENUES TO FUND THE COUNTY'S FIRE-RESCUE
DISP A TCH SYSTEM; FURTHER PROVIDING SUPPORT FOR ANY RELATED
GENERAL OR LOCAL BILL WITH SIMILAR INTENT AND OBJECTIVES
WHICH FURTHERS THE INTERESTS OF MUNICIPALITIES IN
MAINTAINING THEIR HOME RULE POWERS AND ABILITY TO DELIVER
TRADTIONAL MUNICIPAL SERVICES; PROVIDING FOR DISTRIBUTION;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the "Governing Body" supports the enactment of general state legislation which
would provide that the establishment of countywide level of service standards for the provision of
municipal services within any municipality in the county is considered a transfer of power requiring
approval by vote of the electors of the transferor, and approval by vote of the electors of the
transferee; and
WHEREAS, the "Governing Body" also supports a proposed local bill for adoption by the
State Legislature which would limit Palm Beach County's authority as a charter county to enact any
legislation which would prevent municipalities from providing fire-rescue dispatch services to their
residents or which would allow the County to utilize countywide tax revenues to fund the County's
fire-rescue dispatch system; and
WHEREAS, the Palm Beach County's Legislative Delegation will be reviewing the proposed
local bill at its hearing to be held on December 13,2005, to consider endorsement of this or similar
legislation during the coming legislative session; and
WHEREAS, the "Governing Body" desires to take official action evidencing its support for
both the special act and the proposed general legislation relating to these matters.
1
NOW, THEREFORE, BE IT RESOLVED BY THE "Governing Body" OF THE
"Municipality", FLORIDA, AS FOLLOWS:
Section 1: The "Whereas" clauses set forth hereinabove related to proposed legislative
enactments are incorporated herein by reference and the "Governing Body" of the "Municipality"
hereby appeals to the Florida Legislature to enact the proposed state legislation or enact similar
legislation which will have the same effect of protecting the home rule powers of the municipalities
of the state related to the provision of traditional municipal services such as fire-rescue services.
Section 2: The "Municipal" Clerk is directed to send copies of this Resolution to the
Palm Beach County League of Cities, Inc., the Florida League of Cities, Inc.; the Palm Beach
County Legislative Delegation; the Governor and members of the Florida Cabinet.
Section 3: This Resolution shall take effect immediately upon passage.
PASSED AND ADOPTED this _ day of December, 2005.
"MUNICIPALITY"
, MA YOR
ATTEST:
(SEAL)
"MUNICIPAL" CLERK
H :\docs\PBC League of Cities\Resolutions\ModeIRes-S upportLocal-FireRescue-GenLegis.doc
2
Other municipalities Join Delray, Boca In suing county over fire dispatch tax
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Other municipalities join Delray, Boca in suing county over fire
dispatch tax
By Tania Valdemoro
Palm Beach Post Staff Writer
Wednesday, November 30, 2005
BOCA RATON - Two of south Palm Beach County's largest cities have new allies in their effort to stop
paying taxes for a county fire-dispatch system they do not use.
Manalapan, Palm Beach Shores, Mangonia Park and Atlantis filed motions Tuesday to intervene in the
lawsuit that Boca Raton and Delray Beach filed against Palm Beach County in October.
The move means the cities have joined Delray Beach and Boca Raton's
lawsuit, said Trela White, a lawyer representing the four cities. Their
message is, "I believe this is wrong and I want to stand up and be
counted."
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Ocean Ridge filed a nearly identical motion last week, while Lantana, Palm Springs and Palm
Beach are considering similar action, \M1ite said.
County fire-rescue officials could not be reached for comment.
County attorneys asked a judge last month to dismiss the cities' lawsuit, records show. A
decision is pending, said Jamie Cole, a lawyer representing Boca Raton and Delray Beach.
Although both cities pay for their own combined police and fire-dispatch system and also pay taxes toward the county's fire-
dispatch system, the arrangements in other municipalities are more complicated.
For example, Palm Beach Shores pays three separate fees to have a fire-rescue dispatch, \M1ite said. The town pays for its own
dispatch personnel but since it lacks equipment, it contracts with Riviera Beach to use that city's fire-dispatch system. On top of
those fees, Palm Beach Shores pays taxes toward the county's fire-dispatch system.
The legal filings follow the drafting of a local bill by the Palm Beach County League of Cities aimed at protecting the home rule of
municipalities. The bill is designed specifically to prevent the county from requiring municipalities to pay for and use the county's
fire-dispatch system.
Jamie Titcomb, the league's executive director, said, "Cities are sovereign entities. They feel that the county is overstepping some
of their authority, specifically the decision to move fire-dispatch funding into the county's general revenue budget."
The league plans to discuss the bill with the local legislative delegation during a Dec. 13 meeting. Getting its support for the
measure might be tough, Titcomb said.
"It's a difficult position for the legislators. I get the feeling they aren't happy being caught among the cities, the county and the fire-
rescue unions," he said.
http://palmbeachpost.Prlntthis.c1ICkablllty.com/pt/cpt?action-cpt&ti...WS%2Fepaper%2F2005%2F11%2F30%2Fs3b_briawsuIL1130.html&partnerlD=494
Page 1 of 2
http://www.sun-sentinel.com/news/local/palmbeach/sfl-
pdispatch24nov24 ,0,6816077 .story?coll =sfla-news-palm
Cities take fi re-rescue dispatch flap to Legislature
Officials want state to step in, settle dispute
By Anthony Man
Staff writer
November 24, 2005
Wellington . A clash between Palm Beach County and two of its biggest cities
escalated Wednesday when dty, town and village leaders asked state legislators
to block the county from taxing everyone for a fire-rescue dispatch system they
contend won't benefit munidpal residents.
The dispute between the County Commission and the cities of Boca Raton and
Delray Beach is already in court. On Wednesday, the League of Cities, acting on
behalf of all 37 municipalities in the county, said it wants the state to step in.
The issue involves the County Commission's decision to spend general tax
money, raised from everyone in the county, for a new countywide system for
dispatching fire-rescue crews.
Many municipal leaders said they're happy with their own dispatch systems, and
they don't want to pay for a countywide system they won't use. They argue it's
unfair of the county to impose taxes on city, town and village residents for
something the local governments already are providing.
The county used to pay for its Fire-Rescue dispatch system from a special district
fund that only taxed people in areas that get fire-rescue services from the
county. In the past fiscal year, the county spent $3 million on central dispatch
from countywide taxes. In the fiscal year that began Oct. 1, the amount jumped
to more than $8 million.
Steve Delai, deputy chief of county Fire-Rescue, said the change was made to
improve public safety. Ultimately, he said, the county would like to see "closest
unit response." Under that system, the closest firefighters or paramedics would
respond to a call, regardless of the agency involved or whether municipal
borders stood in the way.
Delai said that would save lives.
To the cities, towns and villages, it means millions of dollars in double taxation
for city residents who already pay city taxes for city fire-rescue dispatching and
now county taxes for county dispatching.
''This is a fairness issue. It's a taxation issue for our residents," said Susan
Haynie, a Boca Raton City Council member and president of the League of Cities.
Lisa Tropepe, a town commissioner in Palm Beach Shores, feels so strongly that
she wants municipal governments to get people to pack the meeting next month
when legislators will again consider the issue.
But Delal said city residents do benefit from the county system. Cellular 911 calls
within city limits often come Into the county, he said.
Atlantis, Palm Beach Shores, Manalapan, Mangonla Park and Ocean Ridge are
preparing to join the legal fight against the county, said Tropepe and Trela
White, the league's counsel.
Haynie said fixing the situation by changing state law is the league's top priority
for the spring legislative session.
State Rep. Carl Domino, R- Jupiter, chairman of the county's Legislative
Delegation, said legislators generally don't want to get involved in a matter that's
already in court.
''The fact that it's in litigation is not a good thing for the bill," he said. ''That's a
significant negative."
But White said there's nothing wrong with action to clarify what legislators want
the law to mean. And resolving the issue could save thousands of dollars in legal
fees for the county and the cities.
Complicating matters, the issue involves powerful interests -- the County
Commission, League of Cities and the county firefighters' union.
The Professional Firefighters and Paramedics of Palm Beach County supports the
county's position, and Legislative Vice President Matt Willhite was working the
room at the same time league members were lobbying legislators on
Wednesday.
Domino said it's impossible to predict what the Legislative Delegation might do
because legislators first heard about the proposal just a few days ago.
A preliminary decision will come soon. The delegation is slated to vote on all local
bills on Dec. 13.
Even though league members pressed legislators to make commitments on
Wednesday, most wouldn't. State Rep. Priscilla Taylor, D-West Palm Beach, said
she couldn't without more study.
"I want to make sure whatever we do is in the citizens' interest," she said.
Anthony Man can be reached at aman@sun-sentineJ.com or 561-228-5501.
Copyright @ 2005, South Florida Sun-Sentinel
KII. - LEGAL
ITEM A.l
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORl\~
Requested City Commission
Meeting Dates
Date Final Form Must be Turped
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
o August 2, 2005
o August 16,2005
o September 6, 2005
o September 20, 2005
July 18,2005 (Noon.)
o October 5, 2005
o October 18, 2005
o November I, 2005
~ November 15, 2005
'~t Rei, .
September 19, 2005 (Noon)
August 1,2005 (Noon)
October 3,2005 (Noon)
August 15, 2005 (Noon)
October 17,2005 (Noon)
September 6,2005 (Noon)
October 31,2005 (Noon)
NATURE OF
AGENDA ITEM
o Administrative
.. Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
o Development Plans
o New Business
J&I Legal
o Unfmished Business
o Presentation
~ :>
:~...) --!
--~.-::{ ..-<
......
o
~
I
W
-_.<c~
. -'1
....~
-J is
.:. ...
- -.:.:. ....-\.,~
,"'..:;::
:z::nw :..f) ---1
::~ 0
CJZ
RECOMMENDATION: 0 '1
... -'tjCD
W -;T'l
To change the percentage rate of 1.6% to 2% as written in the City of Boynton Code of Ordinances LDR, Chapter.lO, ~e
I, Section 4 (A). ::t:
EXPLANATION:
The Building Division has been charging the minimum fee at 2% since the City Commission passed Resolution No. R03-057
dated April I, 2003. Ibis should have gone before the Commission as an Ordinance, not a Resolution and must be corrected
in the Code of Ordinances to reflect that change.
PROGRAM IMPACT: None
FISCAL IMPACT: To reflect revenues to meet expenditures of the Building Division.
ALTERNATIVES:
~-
City Manager's Signature
Quintus
Development Department
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 05-069
2
3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
4 FLORIDA AMENDING LAND DEVELOPMENT
5 REGULATIONS, CHAPTER 20, "BUILDINGS,
6 HOUSING AND CONSTRUCTION REGULATIONS",
7 SECTION 4, "FEES"; TO PROVIDE FOR AN INCREASE
8 IN THE PERCENTAGE TO 2% OF THE TOTAL
9 VALUATION FOR PERMIT FEE CALCULATION
10 PURPOSES; PROVIDING FOR CONFLICTS,
11 SEVERABILITY, CODIFICATION AND AN EFFECTIVE
12 DATE.
13
14 WHEREAS, the City Commission, upon recommendation of staff, does deem it
15 appropriate and in the best interests of the citizens and residents of the City of Boynton Beach,
16 to amend the Land Development Regulations of the City of Boynton Beach to amend
17 subparagraph A, "Permit Fees".
18 NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
19 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
20
Section 1.
The foregoing whereas clause is true and correct and is now ratified and
21 confirmed by the City Commission.
22 Section 2. Chapter 20, "Buildings, Housing and Construction Regulation", Section
23 4A of the Land Development Regulations of the City of Boynton Beach Code of Ordinances
24 is hereby amended as follows:
25 Sec. 4. Fees.
26 A. Permit Fees. A permit shall not be issued until the
27 minimum fee of thirty-five dollars ($35.00) or -he%-2% ofthe total
28 valuation, whichever is greater, has been paid. The permit fee shall
29 be based on the value of the proposed construction of all items
30 specified and detailed on the plans and/or listed on the permit
31 application. An amendment to a permit shall not be issued until
32 the additional fee, if any, due to an increase in estimated cost of the
33 building, electrical, plumbing, gas, mechanical, landscaping or site
34 development, has been paid.
35
36
37 Section 3. Each and every other provision of the Land Development Regulations
38 not herein specifically amended, shall remain in full force and effect as originally adopted.
S:\CA\Ordinanees\LDR Changes\LDR Chapter 20 See 4 Permit Fees.doe
1
Section 4.
All laws and ordinances applying to the City of Boynton Beach in
2 conflict with any provisions of this ordinance are hereby repealed.
3 Section 5. Should any section or provision of this Ordinance or any portion
4 thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not
5 affect the remainder of this Ordinance.
6 Section 6. Authority is hereby given to codify this Ordinance.
7 Section 7. This Ordinance shall become effective immediately.
8 FIRST READING this 15" day of NO\le~, 2005.
9 SECOND, FINAL READING AND PASSAGE this _ day of , 2005.
10 CITY OF BOYNTON BEACH, FLORIDA
11
12
13 Mayor
14
15
16 Vice Mayor
17
18
19 Commissioner
20
21
22 Commissioner
23
24
25 Commissioner
26 ATTEST:
27
28
29 City Clerk
30
31
S:\CA\Ordinanees\LDR Changes\LDR Chapter 20 See 4 Permit Fees.doc
RESOLUTIQN NO. R03- 057
A RESOLUTION OF THE CITY COMMISSION
OF THE CITY OF BOYNTON BEACH,
FLORIDA, AMENDING RESOLUTION R95-44,
PROVIDING FOR AND APPROVING AN
ADJUSTED FEE SCHEDULE FOR THE
BOYNTON BEACH BUILDING DIVISION; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Building Division permit fees were last increased on April
18, 1995, by Resolution No. R95-44; and
WHEREAS, pursuant to Florida Statute 166.222, the governing body of a
municipality may provide a schedule of reasonable inspection fees in order to defer
the costs of inspection and enforcement of the provisions of its building code; and
WHEREAS, the City Commission, upon recommendation of staff, deems it
appropriate to increase the existing Building Division fee schedule.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1.
The foregoing "Whereas" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution upon adoption hereof
Section 2.
a part hereof
A proposed Fee Schedule is attached as Exhibit "A" and made
Section 2.
This Resolution shall take effect immediately upon passage.
PASSED AND ADOPTED this ~ day of April, 2003.
N BEACH,
.
Vice Ma~or r. ~~
XII. - LEGAL
ITEM B.1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
rzI December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17, 2006 (Noon)
0 December 20, 2005 December 5,2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
0 January 17, 2006 January 3,2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing rzI Legal ' .
"..,-
"c'."'1
0 Bids 0 Unfinished Business ,. ~
0 Announcement 0 Presentation
0 City Manager's Report r',)
(...J
-")
RECOMMENDATION: Please place this item on the December 6, 2005 agenda under Legal Ordinances First ~sading; ::~
.. -cj ','"
.-- 1-"
EXPLANATION: The City's Comprehensive Plan addresses the issue of mobile homes in the city, howevei;::4he ~g
Code does not formally allow them to be located in any zoning district. In addition, while Chapter 20 of the City's Codemf
Ordinances does address travel trailers, they are prohibited from being occupied while located on private property. As a
result, the city has no provision allowing for the temporary location ofFEMA travel trailers and/or mobile homes anywhere as
emergency housing for residents displaced from their homes by the most recent hurricane.
The purpose of the attached Ordinance(s), therefore, is to comply with the provisions of Chapter 166.041 of the Florida
Statutes and provide the City Commission, pursuant to the declaration of a local "Housing Emergency," with a means of
allowing for the temporary placement ofFEMA travel trailers and mobile homes on private property in the city.
PROGRAM IMPACT: The location of FEMA travel trailers and mobile homes, as conditional uses in various zoning
districts during a declared housing emergency, will provide relief to persons displaced from their homes due to a natural
disaster.
FISCAL IMPACT: N/A
AL TERNA TIVES: In the absence of the proposed ordinance(s) FEMA travel trailers and/or mobile homes may not legally
be lo",'ed in my wnin . ,trie, in the eity dnring an em"geney. y~
CIty Manager's SIgnature
Department of Development
\,
1i::ttomey / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
XII. - LEGAL
ITEM B.l
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Rcquested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Mecting Dates in to City Clerk's Office
~ December 6, 2005 November 14,2005 (Noon.) D Febmary 7. 2006 January 17,2006 (Noon)
D December 20, 2005 Decembcr 5, 2005 (Noon) D Fehmary 2 I, 2006 Febmary 6, 2006 (Noon)
D January 3, 2006 December] 9,2005 (Noon) D March 7. 2006 Febmary 21,2006 (Noon)
D January 17, 2006 January 3, 2006 (Noon) D March 2 I, 2006 March 6, 2006 (Noon)
D Administrative D Development Plans
NATURE OF D Consent Agenda D New Business
AGENDA ITEM D Public Hearing ~ Lega] . .
~--
'; ~'-1
D Bids D Unfinished Business ~--- : - --,/
-. '
.....".
~..~ -''--
D Announcement D Presentation . , "
,,..- ;
..,-- ----
D City Manager's Report ['\.)
0.) --.'0 ~
-n -,
RECOMMENDATION: Please place this item on the December 6,2005 agenda under Lega] Ordinances First ~sading~~"'~
jIo" "11 \...-'....-.
-m
EXPLANATION: The City's Comprehensive Plan addresses the issue of mobile homes in the city, howevei;'fue ~g
Code does not formally allow them to be located in any zoning district. In addition, while Chapter 20 of the City's Codgf
Ordinances does address travel trailers, they are prohibited from being occupied while located on private property. As a
result, the city has no provision allowing for the temporary location ofFEMA travel trailers and/or mobile homes anywhere as
emergency housing for residents displaced from their homes by the most recent hurricane.
The purpose of the attached Ordinance(s), therefore, is to comply with the provisions of Chapter ]66.04] of the F]orida
Statutes and provide the City Commission, pursuant to the declaration of a local "Housing Emergency," with a means of
allowing for the temporary placement ofFEMA travel trailers and mobile homes on private property in the city.
PROGRAM IMPACT: The location of FEMA travel trailers and mobile homes, as conditional uses in various zoning
districts during a declared housing emergency, will provide relief to persons displaced from their homes due to a natura]
disaster.
FISCAL IMPACT: N/A
ALTERNATIVES: In the absence of the proposed ordinance(s) FEMA travel trailers and/or mobile homes may not legally
be looated ;n ~ny zon;n . ,tr;c! ;n the c;ty dnring .n em<<geoey. ~
~2gnat"<e
Department of Development
\
Y
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
II
1 ORDINANCE NO. ~!r.... 013
2
3
4
5 AN ORDINANCE OF THE CITY COMMISSION OF
6 THE CITY OF BOYNTON BEACH DECLARING A
7 HOUSING EMERGENCY AS A RESULT OF THE
8 IMPACTS OF HURRICANE WILMA; AMENDING
9 THE CITY OF BOYNTON BEACH'S LAND
10 DEVELOPMENT REGULATIONS TO PROVIDE FOR
11 THE PLACEMENT OF MOBILE HOMES AND
12 TRAILERS IN RESIDENTIAL AREAS AS
13 CONDITIONAL USES; PROVIDING FOR
14 CONFLICTS; PROVIDING FOR SEVERABILITY; AND
15 PROVIDING AN EFFECTIVE DATE
16
17 WHEREAS, the State of Florida, Palm Beach County, and the City of Boynton
18 Beach declared a state of emergency related to Hurricane Wilma; and
19 WHEREAS, the impacts associated with Hurricane Wilma created a state of
20 emergency in the City of Boynton Beach, and the City of Boynton Beach does hereby
21 declare that an emergency exists regarding emergency housing needs resulting from
22 Hurricane Wilma; and
23 WHEREAS, the devastation created by the hurricane has caused damage to all types
24 of dwellings in the City of Boynton Beach, and as a result citizens and residents are seeking
25 housing assistance from the Federal Emergency Management Agency; and
26 WHEREAS, due to the damage to dwellings within the City, the City Commission
27 finds it necessary to declare a housing emergency in order to allow residents and citizens to
28 avail themselves of other temporary housing options; and
29 WHEREAS, this is an emergency condition, constituting an immediate threat to the
30 life, health and safety of the citizens of the City and it is necessary to assist the citizens and
31 residents of Boynton Beach with this housing emergency.
S:\CA\Ordinances\Housing Emergency (Declaration) QG rev] ]3005.doc
1
II
1 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
2 THE CITY OF BOYNTON BEACH, FLORIDA THAT:
3
Section 1.
The foregoing "Whereas" clause is true and correct and is now ratified
4 and confirmed by the City Commission.
S Section 2. As a result of the impacts from Hurricane Wilma which struck the City
6 of Boynton Beach on October 24, 2005, the City Commission finds that there has been
7 significant damage to dwelling units within the City of Boynton Beach. As a result of the
8 damage, many citizens and residents are faced with the possibility of being displaced from their
9 residences while repairs are made to the residence. Therefore, the City Commission finds that
10 there is a housing emergency in the City of Boynton Beach, and the City Commission desires
11 to provide for the ability for residents and citizens to provide for alternative housing during the
12 time this housing emergency is in effect.
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
Section 3.
That Part III, "Land Development Regulations", Chapter 2, "Zoning", is
hereby amended by enacting a new Section 11.3, "Emergency Housing", to read as follows:
Section 11.3 Emergency Housing.
A. In the event a housing emergency is declared to exist by
the City Commission following a natural or man-made
disaster. and subiect to the conditions contained in this
Section. temporary structures such as mobile homes.
travel trailers and recreational vehicles may be used as
temporary housing by individuals who have been
displaced from their primary residence due to damage
from the disaster.
B. The following conditions shall apply to the use and
placement of temporary structures such as mobile
homes. travel trailers and recreational vehicles placed on
properties only after the City Commission declares a
housing emergency following a natural or man-made
disaster:
(1) A maximum of one (1) travel trailer/mobile
home/recreational vehicle for the sole occupancy by
the existing residents of the damaged home. will be
allowed on an existing home site providing the
following conditions exist on the site:
(a) The home located on the site has been
S:\CA\Ordinances\Housing Emergency (Declaration) QG revl13005.doc
2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
II
declared "unsafe" by the City's Building
Official or designee.
(b) The sanitary sewer must be properly
connected to the City's sanitary sewer
system in accordance with codes in effect
at the time.
(c) Electrical service must be available on site
and have a proper connection for a travel
trailer/mobile home/recreational vehicle.
(d) Only a licensed mobile home installation
Contractor will be allowed to apply for a
permit and perform any work related to the
connection of plumbing and electrical
service systems to the site.
(2) Setback requirements shall be complied with to the
extent possible;
(3) All other applicable regulations and code
requirements, except parking, shall apply,
including, but not limited to, flood plain
management.
(4) The use of mobile homes, recreational vehicles, or
travel trailers as temporary residences in a zoning
district where such use is prohibited prior to the
declaration of the housing emergency shall cease
either upon the repair or reconstruction of the
individual's residence or no later than 18 months
after the date the City Commission declares a
housing emergency, whichever occurs first;
(5) Housing sites for multiple temporary dwelling units
established by the Federal Emergency Management
Agency and approved by the City Commission,
may be established in any zoning district;
(6) Legal and proper disposal of all sanitary sewer and
stormwater is required;
(7) Water and/or sewer connection to previously
unserved locations will require permits and the
payment of applicable connection fees.
Section 3.
All laws and ordinances applying to the City of Boynton Beach in
40 conflict with any provisions of this ordinance are hereby repealed.
41 Section 4. Should any section or provision of this Ordinance or any portion
42 thereofbe declared by a court of competent jurisdiction to be invalid, such decision shall not
43 affect the remainder of this Ordinance.
S:\CA\Ordinances\Housing Emergency (Declaration) QG revl13005.doc
3
II
1 Section 5. Authority is hereby given to codify this Ordinance.
2 Section 6. This Ordinance shall become effective immediately upon adoption.
3 FIRST READING this _ day of ,2005.
4 SECOND, FINAL READING AND PASSAGE this _ day of , 2006.
5 CITY OF BOYNTON BEACH, FLORIDA
6
7
8 Ma~r
9
10
11 Vice Mayor
12
13
14 Commissioner
15
16
17 Commissioner
18
19
20 Commissioner
21 ATTEST:
22
23
24 City Clerk
25
26
27
S:\CA\Ordinances\Housing Emergency (Declaration) QG revl13005.doc
4
XII. - LEGAL
ITEM C.l
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office
[g] December 6, 2005 November 14,2005 (Noon.) D February 7, 2006 January 17,2006 (Noon)
D December 20, 2005 December 5, 2005 (Noon) D February 21, 2006 February 6, 2006 (Noon)
D D J
January 3, 2006 December 19, 2005 (Noon) March 7, 2006 February 21, 2006 (Noon) "-'-
-'
D January 17, 2006 January 3, 2006 (Noon) D March 21, 2006 March 6, 2006 (Noont=) \_~-~-'
.1
'-
',...<._1
D Administrative D Development Plans
".
D D (..:.:J
NATURE OF Consent Agenda New Business
AGENDA ITEM D [g] l"',) e;:l
Public Hearing Legal -.-rq
,-,) ''')J>
D D ......-.,.
Bids Unfinished Business ~" :1 C"")
D D -
Announcement Presentation
D City Manager's Report
RECOMMENDATION: Please place this request on the December 6,2005 Commission Agenda under Legal,
Resolutions. Staff recommends that this resolution be approved, to extend NO! 2005-02 for 90 days. Further information on
this request is summarized below and thoroughly explained in the accompanying Department Memorandum No. PZ 05-224.
EXPLANATION: The Commission approved Notice ofIntent (NO!) #2005-02 on June 21, 2005, by Resolution #05-
107, to initiate a study and for implementation of study recommendations. The study area includes those properties located
along the west side ofN. Seacrest Boulevard, between NW 3rd Avenue and NW 8th Avenue, and currently zoned C-2,
Neighborhood Commercial. The NO! is in effect for 6 months, which expires on December 19, 2005. The target of the study
is the recommendation within the Heart of Boynton Redevelopment Plan for residential zoning in lieu of the existing
commercial zoning on those parcels along the west side of Seacrest Boulevard, as described above. Preliminarily, staff
recommends the implementation of the HOB Plan to preserve its intent and continue acknowledging the importance of
preservation of single-family neighborhoods to the local residents. The implementation step should be pursued as described in
the Plan, to rezone the subject area for single-family homes. The proposed extension would allow for forwarding of the staff
position and recommendation to the CRA Board and Commission, and completion of subsequent steps as directed by the City
Commission.
PROGRAM IMPACT: N/A
FISCAL IMPACT: N/A
ALTERNAT';;J;:( W Not "lood the ,ubjedNOI the,eby allU~'" 19,2005.
~artmeneetO< City Manag",', SiguaMe
~tJ~
Planning and ~omng Director City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\SPECPROJ\NOI\M-1 Study - 05\Agenda Item Request - 12-6-05 -time extension.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
II
1
2 RESOLUTION NO. R05-JoS""
3
4 A RESOLUTION OF THE CITY OF BOYNTON
5 BEACH, FLORIDA, AUTHORIZING A NINETY (90)
6 DAY EXTENSION OF THE "NOTICE OF INTENT"
7 APPROVED BY RESOLUTION NO. 05-107; AND
8 PROVIDING AN EFFECTIVE DATE.
9
10 WHEREAS, the City Commission approved a Notice of Intent (NOI #2005-02) by
11 Resolution R05-107 on June 21,2005; and
12 WHEREAS, the Notice of Intent was to be in effect from the date of adoption and
13 thereafter for a maximum period of six (6) months, unless otherwise extended by the City
14 Commission by subsequent Resolution following public hearing; and
15 WHEREAS, staff has recommended the ninety (90) day extension to March 19,2006 to
16 allow for forwarding of the staff position and recommendation to the CRA Board and City
17 Commission and completion of subsequent steps as directed by the City Commission.
18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
19 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
20
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
21 being true and correct and are hereby made a specific part of this Resolution upon adoption
22 hereof.
23
Section 2.
The City Commission of the City of Boynton Beach, Florida does hereby
24 extend the Notice of Intent #2005-02, originally approved by Resolution No. R05-107, for an
25 additional ninety (90) days, to expire on March 19, 2006.
26
Section 3.
That this Resolution shall become effective immediately upon passage.
S:\CA\RESO\Notice of Intent\Notice of Intent. Ext. C.2 Neighborhood Commercial.doc
II
PASSED AND ADOPTED this _ day of December, 2005.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19 ATTEST:
20
21
22
23 City Clerk
24
25 (Corporate Seal)
26
27
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA\RESO\Notice of Intent\Notice of Intent - Ext - C-2 Neighborhood Commercial.doc
DEPARTMENT OF DEVELOPMENT
Memorandum PZ #05-224
TO:
THROUGH:
FROM:
DATE:
RE:
Kurt Bressner, City Manager
Quintus Greene, Development Director
Michael Rumpf, Planning & Zoning Direct;rr~
November 10, 2005
C-2/Seacrest Boulevard Study (NOI #2005-02)
3-month extension of Notice of Intent
The City Commission approved the Notice of Intent (NOI) for the above-referenced study
on June 21, 2005. This action included the approval of the corresponding resolution
(Resolution No. 05-107), followed by the public hearing held on July 5,2005. This action
approved a 6-month time period for a study as described in the NOI, and for
implementation of study recommendations. The study area includes those properties
located along the west side of N. Seacrest Boulevard, between NW 3rd Avenue and NW
8th Avenue, and currently zoned C-2, Neighborhood Commercial. The NOI is in effect for 6
months, which expires on December 19, 2005. Staff proposes that the current findings and
a preliminary position of staff as described herein, be presented to the Commission in
conjunction with a request for a 3-month time extension to the NOI. The additional time is
needed to finalize the review and present same to the CRA and City Commission, and to
allow time for preparation and adoption of warranted regulations or rezonings.
This NOI was initiated from discussions held in conjunction with the processing of the
Urban Commercial District Overlay zoning amendment. The overlay project would, in part,
reduce front setbacks applicable to those commercially-zoned parcels fronting along
selected roadways. The intent of the overlay amendment is consistent with redevelopment
initiatives and mixed-use districts in that build-to lines require buildings closer to the front
property line thereby moving parking areas to the side or rear. The subject properties,
currently zoned C-2, were not recommended for the Overlay given that the redevelopment
plan recommends that such C-2 zoning be rezoned for single-family homes. City staff and
the CRA agreed to re-evaluate the zoning against the recommendation for residential use.
Given that no principal circumstances have changed surrounding the study area, the intent
of the redevelopment plan remains intact and is therefore emphasized by staff in this
study. Preliminarily, staff continues to recognize the extensive public involvement on
which the plan was established. It is an understatement to simply indicate the significance
of public involvement in the HOB plan, as it does not adequately accentuate the magnitude
of involvement and the organized process used to extract public input. However, words like
"Community Kick Off', Neighborhood Livability Workshop", "livability indicators", "design
charrettes", stakeholder interviews" and the statement "The Heart of Boynton Concept
Plan is based on the creation and stabilization of seven neighborhoods. ,,1 , more accurately
1
The Heart of Boynton Redevelopment Plan, November 1, 2001, pg 48
describes the significance of the plan, the depth of public involvement, and priority to
preserve single-family neighborhoods.
It is also noteworthy that the subject area along Seacrest Boulevard has been zoned C-2
for many years, with only marginal improvements and investments for commercial
businesses. Furthermore, typical lot sizes may restrict not only optimal uses, but also
preclude adequate separations and buffering from single-family properties.
The issue of residential compatibility with Seacrest Boulevard and specifically possible
conflicts with single-family driveways presumes a pre-determined design for infill
development. It should also be noted that there are currently only about four (4) homes
with driveways directly at Seacrest Boulevard, with a potential for an additional one (1) or
two (2) driveways if the lots are converted to residential uses. This represents a combined
maximum of only 40 to 60 vehicle trips per day. In comparison, if redeveloped for
commercial uses, with access only from Seacrest Boulevard (to minimize impacts to
adjacent homes), vehicle trips from multiple curb cuts would greatly exceed current
volumes. According to the plan and design objectives, new commercial areas would be at
limited locations along the east side of Seacrest Boulevard, along MLK Jr. Boulevard
where project scale would match the roadway corridor, and along Boynton Beach
Boulevard. Furthermore, ultimate improvements to Seacrest Boulevard, to include curbing,
landscaping and minimal breaks in the median, would reduce vehicle speeds and improve
the aesthetics of the corridor, thereby improving the overall compatibility with abutting
homes.
With respect to impacts of the extension upon development activity, no applications have
been submitted for rezonings or site plan approvals (or modifications) that would be further
delayed by the NOI extension; however, one potentially-affected property owner has
disclosed his ultimate desire for commercial development consistent with current zoning
and is closely monitoring the progress of this study.
In summary, staff recommends the implementation of the HOB Plan to preserve its intent
and continue acknowledging the importance of preservation of single-family
neighborhoods to the local residents. The implementation step should be pursued as
described in the Plan, which rezones the subject area for single-family homes, and if
necessary, compensation provided for any affected property owner where an alternative
amicable solution cannot be identified. One exception to this recommendation may be
allowing the conversion of the northernmost portion of the study area to R-3 (where
abutting R-3 zoning) if compatible with the planned multi-family development. This portion
of the study area is separated from the greater single-family neighborhood, and therefore if
used alternatively would not impact the homes to the west.
However, if the Commission desires to maintain the current zoning, contrary to the HOB
Plan, staff recommends that the Plan be properly amended using public involvement
mechanisms that would match the involvement on which the Plan was originally
established.
MR
S:\Planning\SHARED\WP\SPECPROJ\Zoning in Progress\NOI 2005-02 (Seacrest)\Update and extension request.doc
XII. - LEGAL
ITEM C.2.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
December 5,2005 (Noon)
D February 7, 2006
D February 21, 2006
D March 7, 2006
D March 21, 2006
January 17,2006 (Noon)
[gJ December 6, 2005
D December 20, 2005
D January 3, 2006
D January 17, 2006
November 14,2005 (Noon.)
February 6, 2006 (Noon)
December 19, 2005 (Noon)
February 21,2006 (Noon)
January 3, 2006 (Noon)
March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
D Administrative
D Consent Agenda
D Public Hearing
D Bids
D Announcement
D City Manager's Report
D Development Plans
D New Business
[gJ Legal
D UnfInished Business
D Presentation
) -.-\
~-<
::~~
,.'
-,
c::>
"'--
ell
-'J
':i:
,; ~~~
RECOMMENDATION: , '.::,
Approve the Interlocal Agreement between City Of Boynton Beach Fire Rescue and City of Delray Beach Fire Re~tue mig:;
transfer of a f!fe-safety trailer. r-- , ::>
;C)
EXPLANATION: ::r:
The fIre-safety trailer will be used for Public Education for children, Fire Safety Prevention, our Annual Fire Expo and any
other training and public relations purposes deemed necessary by Boynton Beach Fire Rescue.
PROGRAM IMPACT:
Continue and increase our level of training and public relations.
FISCAL IMPACT:
None -This is being provided free of charge
ALTERNATIVES:
Do not accept
d
~rure
/ZLI'-- 45 cu ~
Department Name
\
~
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
II
1
2 RESOLUTION NO. R05-020~
3
4
5 A RESOLUTION OF THE CITY COMMISSION OF
6 BOYNTON BEACH, FLORIDA, APPROVING THE
7 AGREEMENT BETWEEN THE CITY OF BOYNTON
8 BEACH AND THE CITY OF DELRAY BEACH FOR THE
9 TRANSFER OF A FIRE SAFETY TRAILER; AND
10 PROVIDING AN EFFECTIVE DATE.
11
12
13 WHEREAS, the City of Delray Beach desires to assign to the City of Boynton Beach
14 a fire-safety trailer that may be of use to the Boynton Beach Fire Department for training
15 purposes; and
16 WHEREAS, the City of Boynton Beach desires to accept the fire-safety trailer for
17 training purposes; and
18 WHEREAS, the City of Boynton Beach agrees to maintain the fire-safety trailer and
19 agrees to allow Delray Beach to utilize it as necessary for training classes;
20 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
21 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
Each Whereas clause set forth above IS true and correct and
22
23 incorporated herein by this reference.
24
Section 2.
The City Commission of the City of Boynton Beach, Florida does
25 hereby approve the Interlocal Agreement between the City of Boynton Beach and the City of
26 Delray Beach for the transfer of a Fire-Safety Trailer for use by the City of Boynton Beach's
27 Fire Department for training purposes, a copy of said Agreement is attached hereto as Exhibit
28 "A".
29
Section 3.
That this Resolution shall become effective immediately upon passage.
S:ICAIRESO\AgreementsllnterlocalsIILA with Delray (Fire Safety Trailer).doc
II
PASSED AND ADOPTED this _ day of
,2005.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19 ATTEST:
20
21
22 City Clerk
23
24
25 (Corporate Seal)
26
27
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA \RESO\Agreements\Interlocals\JLA with Delray (Fire Safety Trailer).doc
INTERLOCAL AGREEMENT BETWEEN THE CITY OF DELRAY BEACH
AND THE CITY OF BOYNTON BEACH FOR THE
TRANSFER OF A FIRE-SAFETY TRAILER
THIS AGREEMENT is made this _ day of
,2005, by
and between the CITY OF DELRAY BEACH, a Florida municipal corporation,
(hereinafter referred to as "Delray Beach"), and the CITY OF BOYNTON BEACH, a
Florida municipal corporation, (hereinafter referred to as "Boynton Beach").
WIT N E 8 8 E T H:
WHEREAS, Delray Beach desires to assign Boynton Beach a fire-safety traiier
that may be of use to Boynton Beach's Fire Department for training purposes; and
WHEREAS, Boynton Beach desires to accept Delray Beach's fire-safety trailer
for training purposes; and
WHEREAS, Boynton Beach agrees to maintain the fire-safety trailer and agrees
to allow Delray Beach to utilize it as necessary for training classes.
NOW, THEREFORE, in consideration of the mutual covenants and promises
herein contained, the parties hereby agree as follows:
1. The recitations set forth above are hereby incorporated herein.
2. Delray Beach agrees to assign the fire-safety trailer with vehicle #F9289,
Vin #1 88TT1 NT2N11 88053 and Tag #110520FL to Boynton Beach on or before
November 1, 2005 for Boynton Beach to use and maintain and Boynton Beach
agrees to allow Delray Beach to utilize the same fire-safety trailer described above for
training classes, as necessary, with advanced notice to Boynton Beach Fire Department
Officials.
1
3. This is the entire Agreement of parties and modifications must be in
writing and executed by the parties hereto.
4. The signatories assert that they have the authority to execute this
Agreement on behalf of the parties of this Agreement.
5. This Interlocal Agreement shall be filed pursuant to the requirements of
Section 163.01 (11)
of the Florida Statutes.
6. No prior or present agreements or representations with regard to any
subject matter contained within this Agreement shall be binding on any party unless
included expressly in this Agreement. Any modification to this Agreement shall be in
writing and executed by the parties.
7. The validity of any portion, article, paragraph, provision, clause, or any
portion of this Agreement shall have no force and effect upon the validity of any other
part or portion hereof.
8. This Agreement shall be governed by and in accordance with the Laws of
Florida. The venue for any action arising from this Agreement shall be in Palm Beach
County, Florida.
9. Neither Delray Beach nor Boynton Beach shall assign or transfer any
rights or interest in this Agreement.
City Clerk
By:
~
BEACH, FLORIDA
ATTEST:
'r--
, Mayor
Approved as to Form:
2
City Attorney
CITY OF BOYNTON BEACH, FLORIDA
ATTEST:
By:
, Mayor
City Clerk
Approved as to Form:
City Attorney
STATE OF FLORIDA
COUNTY OF PALM BEACH
The foregoing instrument was acknowledged before me this _ day of
, 2005, by (name of officer or agent,
title of officer or agent) of (name of corporation
acknowledging), a Florida municipal corporation, on behalf of the corporation. He/She
is personally known to me or has produced (type of
identification) as identification.
Signature of Notary Public - State
of Florida
3
.....t'.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FO~
XII. - LEGAL
ITEM C.3.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[8J December 6, 2005 November 14,2005 (Noon.) D February 7, 2006 January 17,2006 (Noon)
D December 20, 2005 December 5, 2005 (Noon) D February 21, 2006 February 6, 2006 (Noon)
D January 3, 2006 December 19,2005 (Noon) D March 7, 2006 February 21,2006 (Noon)
D January 17,2006 January 3, 2006 (Noon) D March 21, 2006 March 6, 2006 (Noon)
D Administrative D Development Plans
NATURE OF D Consent Agenda D New Business
AGENDA ITEM D Public Hearing [8J Legal
D Bids D Unfinished Business
D Announcement D Presentation
D City Manager's Report
RECOMMENDATION: Approve Resolution authorizing acquisition of Amended Parcel No. 127 in Heart of Boynton with
possible eminent domain, as needed and confirmed by the City Commission.
EXPLANATION: The CRA Board at their October 10, 2005, meeting requested that the City work with the CRA in
certain land acquisition for redevelopment activities in the Heart of Boynton Redevelopment Area. The Heart of Boynton
Redevelopment Plan was approved by the City Commission as Ordinance 01-59 on December 4,2001. In addition, the City
previously adopted Ordinance 98-33, establishing this area of the community as a qualified redevelopment area pursuant to
FSS 163.360. The Resolutions set the stage for cooperative work between the City and the CRA to facilitate the purchase of
property for redevelopment either by voluntary purchase (preferred mode) or by eminent domain. The City Commission
retains the sole authority to authorize eminent domain for property purchases. On October 18,2005, the City Commission
adopted Resolution No. 05-177, authorizing the acquisition of Parcel Nos. 101, 103, 104, 105, 106, 107, 107 A, 110, 114,
115, 116, 118, 124, 125, 126, and 127. The legal description for Parcel No. 127 has changed as set forth in the Resolution.
PROGRAM IMP ACT: The Resolution is necessary to proceed with the Heart of Boynton Plan.
FISCAL IMP ACT: The costs associated with property research, appraisals, survey, legal, acquisition and relocation
assistance, as needed would be borne by the CRA.
AL TERNATIVES: Do not authorize the Resolution. Acquire Parcel No. 127 pursuant to the original Resolution No.
05-177. This may have an adverse impact on successful implementation of the City Commission approved Heart of Boynton
Plan. I ) /7
Department Head's Signature ~ature
~
Department Name
City Attorney / Finance / Human Resources
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
, I
1 RESOLUTION NO. ROS-~
2
3 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
4 BOYNTON BEACH, FLORIDA, AMENDING RESOLUTION NO.
5 ROS-177 TO AMEND THE LEGAL DESCRIPTION OF PARCEL 127
6 MORE PARTICULARLY DESCRIBED ON EXHIBIT "A"
7 ATTACHED HERETO FOR THE PURPOSE OF IMPLEMENTING
8 THE HEART OF BOYNTON COMMUNITY REDEVELOPMENT
9 PLAN; PROVIDING FOR CONFLICTS; PROVIDING FOR
10 SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
11
12 WHEREAS, the City Commission of the City of Boynton Beach, Florida has
I
13 determined it is in the best interest of the City to amend Resolution No. R05-177 to amend
14 the legal description of Parcel 127 as more particularly described on Exhibit "A" attached
15 hereto.
16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
1 7 OF THE CITY OF BOYNTON BEACH, FLORIDA THAT:
18
SECTION 1.
The foregoing "WHEREAS" clause is hereby ratified and
19
confirmed as being true and correct and is hereby incorporated herein.
20
SECTION 2.
The legal description of Parcel 127 contained in Resolution
21 No. 05-177 is hereby amended as reflected in Exhibit "A" attached hereto and incorporated
22 herein.
23
SECTION 3.
All resolutions or parts of resolutions in conflict herewith are
24
hereby repealed to the extent of such conflict.
25
SECTION 4.
If any clause, section, other part, or application of this
26 Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid,
27 in part or application, it shall not affect the validity of the remaining portions or applications
28 of this Resolution.
1
S:\CA\ SO\Real Estate\Amend Necessity Reso (R05-177)2 (2).doc
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
II
SECTION 5.
This Resolution shall become effective immediately upon its
passage and adoption.
PASSED AND ADOPTED this _ day of December, 2005.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
ATTEST:
City Clerk
(Corporate Seal)
2
S:\CA\ SO\Real Estate\Amend Necessity Reso (R05-177)2 (2).doc
II
EXHIBIT "A"
Parcel 127 - Johnson:
Lots 132, 133 and 134 (less 20 foot return curve area road right-of-way) Block D, of
BOYNTON HILLS, according to the Plat thereof, as recorded in Plat Book 4, at Page 51,
of the Public Records of Palm Beach County, Florida; and
Lots 135, 136, 137 and 138, Block D, BOYNTON HILLS, according to the Plat thereof
recorded in Plat Book 4, Page 52, of the Public Records of Palm Beach County, Florida.
3
S:\CA\RESO\Real Estate\Amend Necessity Reso (R05-177)2 (2).doc
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
October 11, 2005
None
VIII. Old Business
A. Interlocal Agreement with City and CRA for HOB Phase 1 Project Assembly
Ms. Brooks pointed out this item was previously before this Board, which is to fully
implement Phase 1 of the Heart of Boynton Plan. They have gone through the voluntary
acquisition part of the project as far as possible. Ms. Brooks reported they own 40% of
the property in Phase 1 and in order to proceed, they need to acquire, through eminent
domain proceedings, the remainder of the properties.
Attorney Spillias had some corrections to the document as follows:
(1) In Paragraph 2.3, on page 9178 of the agenda (page 2 of the document), the
third word in the second sentence should be "described" and not "descripted."
(2) In the Paragraph 3.3, there are two references to Exhibit E. The Exhibits
should actually be Exhibits C and D.
Chairperson Heavilin pointed out that members were provided an Exhibit E tonight that
was inadvertently omitted from the package. Ms. Brooks confirmed that Exhibit E was, in
fact, distributed tonight. Attorney Spillias inquired if Exhibit E was correct in Paragraph
3.3 and was informed that it was.
Mr. Fenton pointed out that the 5th Amendment prohibited governments from condemning
private property, except for public use. He felt the taking of these properties was an
economic use and, therefore, he was opposed to the Board authorizing any eminent
domain proceedings. He asserted that eminent domain proceedings was government's
attempt to over rule the individual homeowner and he was opposed to putting people out
of their homes through eminent domain. People should be allowed to remain in their
homes and any development that occurs in the Heart of Boynton could be built around
those homes.
Vice Chairman Tillman referred to the positive direction that the CRA had taken that
began over five years ago. He noted there is a plan and the Board is charged with seeing
this plan through and as a result, major development would be coming into downtown
Boynton Beach. The land the CRA would be purchasing would be redeveloped so that
people would have new homes; no one is being displaced. Further, Vice Chair Tillman
felt that not moving forward with the plan was sending the wrong message. He noted how
hard this board has worked to make Boynton Beach a better place and he was opposed
to taking a "back seat" in the Heart of Boynton area.
Vice Chair Tillman urged members to proceed with what they started out to do. There is a
plan in place for the downtown and the Heart of Boynton; it was incumbent upon the
Board to continue what it started.
Mr. Barretta echoed Vice Chair Tillman's comments.
15
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
October 11, 2005
Chairperson Heavilin pointed out the properties that would be taken by eminent domain
were not private single-family homes and the CRA is not planning any eminent domain
proceedings against any single-family residences. The CRA has already purchased over
two-thirds of the properties needed and she felt this was long overdue and should have
been done years ago when the Heart of Boynton Plan was been originally drawn up with
community involvement.
Mr. DeMarco also agreed with the comments made by Vice Chair Tillman and asked that
Mr. Quintus Greene address the Board.
Quintus Greene, Development Director, noted that Vice Chair Tillman's comments were
on target. He pointed out that the Supreme Court in the past two months ruled in New
London, Connecticut that economic development is, in fact, a public purpose. Therefore,
this issue has been settled.
The intent is to assemble a parcel that could be developed and the residents themselves
noted that the corner of MLK and Seacrest is a problem corner in that community.
Activities have been occurring on that corner for years that have resulted in a great deal
of police activity. Those activities have been a concern of that community for a long time
and the eminent domain action is necessary to alleviate some of the conditions that the
residents have been complaining about. Mr. Greene requested that the Board move
forward with this action so it could be brought before the City Commission.
Kurt Bressner, City Manager, noted the CRA Board recommended to the City
Commission in 2001 that Ordinance No. 01-59 be adopted and was subsequently
adopted by the City Commission on December 4, 2001. This Ordinance approved the
redevelopment plan for the Heart of Boynton. Prior to that, the City Commission adopted
Ordinance No. 98-33 that established the HOB as a qualified redevelopment area
pursuant to Florida State Statute 163.360. The necessary legal steps have been
established by legislative act of the City Commission. Mr. Bressner pointed out that the
HOB is in compliance with the statute as a qualified redevelopment plan and official
policy has been set by the City Commission based upon the adoption of both
Ordinances. Therefore, the City feels the plan is ready to go.
Motion
Vice Chair Tillman moved that the Community Redevelopment Agency approve the
Interlocal Agreement between the City and the CRA for the Heart of Boynton Phase 1
Project Assembly. Motion seconded by Mr. Barretta.
Ms. Horenburger recalled that the Board's attorney furnished the Board with an opinion
on eminent domain and it appeared that the CRA would not do the eminent domain; it
was the City that would be doing the eminent domain. Chairperson Heavilin confirmed
that the CRA does not have the power of eminent domain.
16
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
October 11, 2005
Ms. Horenburger referred to Paragraph 3.4 of the agreement that the City would be liable
and will indemnify the CRA, its agents and servants from liabilities and damages. Ms.
Horenburger was informed that there was no Paragraph 3.4 in the agreement. She
pointed out if the hold harmless language was deleted, the CRA would be liable and
would have to pay some of the costs. Mr. Bressner responded if the City Commission
authorized eminent domain, the City is responsible for carrying that forward. Attorney
Spillias noted the document does not have any indemnification either way.
Vote
Motion carried 6-1 (Mr. Fenton dissenting)
B. Grant Reimbursement - Delray-Boynton Academy
Motion
Ms. Horenburger moved for approval. Motion seconded by Vice Chair Tillman and
unanimously carried.
IX. New Business
A. Executive Director's Evaluation and Contract Consideration
Chairperson Heavilin announced that the Executive Director, Doug Hutchinson,
submitted his resignation effective this morning. Therefore, no discussion of his
evaluation was necessary. Chairperson Heavilin pointed out they need to authorize
someone to sign in his place and asked members for their opinions.
Motion
Mr. Barretta moved to appoint Lisa Bright Interim Director and to give her full power and
authority of the Director until such time as a permanent Director is appointed and to
request that Mr. Hutchinson serve as a consultant to the Board until the Board
determines that his services are no longer needed. Motion seconded by Vice Chair
Tillman.
Chairperson Heavilin questioned if there should be two separate motions. Mr. Barretta
wanted them combined.
Ms. Horenburger would like it stated that Mr. Hutchinson be available to the Interim
Director for historical purposes and she will state this in a separate motion.
Mr. Fenton pointed out it needed to be determined what salary Mr. Hutchinson would be
paid and how long he would serve. He agreed on the motion to appoint Ms. Bright Interim
Director, but he felt Mr. Hutchinson's involvement should be a separate issue.
Mr. Barretta noted Mr. Hutchinson has served the Board for a number of years in a
satisfactory manner and has brought great vision to the City. He would like to see this
17
XII. - LEGAL
ITEM C.4
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office
~ December 6, 2005
0 December 20, 2005
0 January 3, 2006
0 January 17, 2006
November 14,2005 (Noon.)
December 5,2005 (Noon)
December 19,2005 (Noon)
January 3, 2006 (Noon)
NATURE OF
AGENDA ITEM
o Administrative
o Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
Requested City Commission
Meeting Dates
Date Final Fonn Must be Turned
in to City Clerk's Office
o February 7, 2006
o February 21, 2006
o March 7, 2006
o March 21, 2006
January 17,2006 (Noon)
February 6, 2006 (Noon)
February 21, 2006 (Noon)
March 6, 2006 (Noon)
o Development Plans
o New Business
~ Legal
o Unfinished Business
o Presentation
~;~~
'J
r":J
\.....J
-:;
_l.~.
"
..r:.....'.J
RECOMMENDATION: Adopt a Resolution authorizing (a) the Community Redevelopment Agency to issue'.!P ton;;~:
$12,000,000 in Tax Increment Revenue Bonds, Series 2005 and (b) a guaranty by the City of the payment of tfile' . i ~
Bonds.
EXPLANATION: The CRA plans to issue the Series 2005 Bonds to finance land acquisition for public roadways,
land acquisition of property to be redeveloped by commercial developers and the development of an affordable
"workforce" housing program.
PROGRAM IMPACT:
FISCAL IMPACT: The financial projections of the CRA indicate that historical CRA revenues will be sufficient to
service the debt. The existence of the City guaranty lowers the cost of the bond insurance for the CRA. Financial
projections of the City indicate that the existence of the guaranty should not impair the ability of the City to complete
any future financings of the City. Thus, the effect upon the City is neutral and the effect upon the CRA is positive.
ALTERNATIVES: The CRA cannot incur debt without City Commission approval. The CRA could issue the debt
without a City guaranty, but at a higher cost to the CRA.
Department Head's Signature
Department Name
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
MOYLE, FLANIGAN, KATZ, RAYMOND & SHEEHAN, P.A.
ATTORNEYS AT LAW
Office Address:
625 North Flagler Drive - 9'h Floor
West Palm Beach, Florida 33401-4025
Post Office Delivery:
P.O. Box 3888
West Palm Beach, Florida 33402-3888
Telephone: (561) 659-7500
Facsimile: (561) 659-1789
MARK E. RAYMOND
Direct Line: (561) 822-0380
E-mail: mraymond@moylelaw.com
Tallahassee Office
(850) 68 I -3828
Wellington Office
(561) 227-1560
November 28, 2005
Kurt Bressner, City Manager
City of Boynton Beach, Florida
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33425
Re: Community Redevelopment Agency Bond Issue
Dear Kurt:
The CRA has requested that the City Commission approve the issuance of bonds by the CRA
and authorize the City to guarantee the payment of the bonds.. I believe that the City Commission has
expressed its consensus to proceed, and to formalize that decision I have prepared the attached
resolution for consideration by the Commission.
While this documentation is substantially the same as for the CRA's 2004 bond issue, and
I do not expect any major changes, the insurers and rating agencies will not complete their review
ofthe transaction untillater this week. Thus, the attached resolution (and exhibits) may have to be
modified to take into account any requirements of the insurer/rating agencies. In the event any
substantive modifications are made, I will point these out to the Commission during the December
6 meeting..
Please let me know if you have any questions.
Very truly yours,
/)?1 / (<-
Mark E. Raymond
~
(
RESOLUTION NO. R05-W'
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF BOYNTON BEACH, FLORIDA AUTHORIZING THE
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY TO
ISSUE ITS TAX INCREMENT REVENUE BONDS, SERIES 2005,
IN THE PRINCIPAL AMOUNT OF NOT EXCEEDING
$12,000,000; AUTHORIZING THE CITY TO GUARANTY THE
OBLIGATIONS OF THE COMMUNITY REDEVELOPMENT
AGENCY UNDER THE BONDS; AND PROVIDING AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AS FOLLOWS:
Section 1: The Boynton Beach Community Redevelopment Agency (the "Agency") is hereby
authorized to issue its Tax Increment Revenue Bonds, Series 2005A and Taxable Series 2005B (the
"Bonds") in the principal amount of not exceeding $12,000,000, and having such other terms and
conditions as authorized by the Agency's Bond Resolution No. 04-04 adopted December 6, 2004, as
supplemented from time to time.
Section 2: The City determines that it will further a paramount public purpose for the City to
guaranty the payment of the Bonds, and the City shall guaranty the payment of the Bonds. The City
Manager is hereby authorized and directed to execute the Guaranty in the form attached hereto as Exhibit
"B".
Section 3: This Resolution shall take effect immediately upon its passage.
PASSED AND ADOPTED in regular session on this, the 6th day of December, 2005.
(SEAL)
City of Boynton Beach, Florida
ATTEST:
Mayor
City Clerk
Vice-Mayor
Commissioner
Commissioner
Commissioner
Approved as to form and legal sufficiency
By:
City Attorney
G;~2J4S\39 era 2005\boynton reso.wpd
Guaranty Agreement
The City of Boynton Beach, Florida (the "City") makes this Guaranty Agreement (this
"Guaranty"), dated December _,2005, as follows:
1. Guaranty. The City hereby guarantees the full and prompt payment when due, whether by
acceleration or otherwise, of the principal of and interest on the Boynton Beach Community
Redevelopment Agency Tax Increment Revenue Bonds, Series 2005A and Taxable Series2005B,
issued of even date herewith in the principal amounts of $ and $
respectively.
2. Governing Law. The City further agrees that this Guaranty shall be governed by and
construed in accordance with the laws of the State of Florida and is performable in the State of
Florida.
3. Definitions. Terms used herein and not otherwise defined herein have the meanings ascribed
thereto in Resolution No. 04-04 (the "Resolution"), adopted December 6, 2004, by the Boynton
Beach Community Redevelopment Agency (the "Agency"), as supplemented by Resolution No._,
adopted December 13,2005.
4. Termination. This Guaranty may not be amended or terminated by the City for so 10ng as the
Series 2005 Bonds are Outstanding.
5. Financial and Other Information. The City agrees to furnish the Agency with such
information regarding the City as may be requested by the Agency in order to enable the Agency to
comply with its obligations pursuant to Section 5.13 of the Resolution.
6. Guarantor Duties. For so long as Section 1 hereof is in effect, upon receipt of telephonic
notice, such notice subsequently confirmed in writing by registered or certified mail, or upon receipt
of written notice by registered or certified mail, by the City from the Paying Agent that a debt service
payment required to have been made by the Agency has not been made, the City on the due date of
such payment or within one business day after receipt of notice of such nonpayment, whichever is
later, will pay to the Paying Agent funds sufficient for the payment of any such guaranteed amounts
which are then due, less any amount held by the Paying Agent for the payment of such guaranteed
amounts and legally available therefor. The City acknowledges and agrees to the provisions of the
Resolution, including but not limited to Section 2.16 thereof.
7. Limited Obligation. Notwithstanding any other provision ofthis Guaranty, the City is not and
shall not be liable for the payment of any amount hereunder or for the performance of any obligation
or agreement hereunder from any source other than the "Non-Ad Valorem Revenues" appropriated
for such purpose in the manner and to the extent described in this Section 7. The term "Non-Ad
Valorem Revenues" means all revenues ofthe City derived from any source other than the exercise
of the ad valorem taxing power ofthe City, but only to the extent the same may lawfullybe used to
make payments hereunder. No person or entity shall have any right to resort to legal or equitable
action or revenues to require or compel the City to make any payment hereunder from any source
other than such Non-Ad Valorem Revenues.
The City covenants that should it be required to make any payment hereunder it will appropriate in
its annual budget, by amendment, if required, from Non-Ad Valorem Revenues, amounts sufficient
to make such payment. In the event that the amount previously budgeted for such purpose at any
time is insufficient to make any payment required to be made hereunder, the City covenants to take
immediate action to amend its budget so as to budget and appropriate an amount from Non-Ad
Valorem Revenues sufficient to make such payment. Such covenant to budget and appropriate from
Non-Ad Valorem Revenues shall be cumulative to the extent not paid and shall continue until such
Non-Ad Valorem Revenues sufficient to make all required payments have been budgeted,
appropriated and used to make payments required to be made hereunder.
8. Enforcement. This Guaranty may be enforced by the Paying Agent, the Insurer or any
Bondholder, each of which is a beneficiary of the provisions hereof.
IN WITNESS WHEREOF, the undersigned has caused this Guaranty to be executed as ofthe _ day
of December, 2005.
CITY OF BOYNTON BEACH, FLORIDA
By:
Its City Manager
0:\02345\39 era 2005\guaranty (I).wpd
2
Market Conditions as of 11/15/05
THE CITY OF BOYNTON BEACH, FLORIDA
TAX INCREMENT REVENUE BONDS, SERIES 2005
(Taxable and Tax-Exempt)
$11,235,000.00
Total Issue Sources And Uses
Dated 12/22/20051 Delivered 12/22/2005
Tax-Exempt
Sources Of Funds
Par Amount of Bonds
Reoffering Premium.
$3,300,000.00
122,400.00
Total Sources... ........ ....... ........ .............. .............. ........... ... ...... ....... .........
$3,422,400.00
Uses Of Funds
Costs of Issuance (Includes COI, Insurance, and UW Discount)
Deposit to Debt Service Reserve Fund (DSRF)..
Deposit to Project Construction Fund.....
Rounding Amount
76,368.49
342,240.00
3,000,000.00
3,791.51
T ota I Uses. ....... ........ ............... ...... ........ .............. ...... ...................... ........
$3,422,400.00
Issue
Taxable Summary
$7,935,000.00 $11,235,000.00
122,400.00
$7,935,000.00 $11,357,400.00
183,631.51 260,000.00
750,257.00 1,092,497.00
7,000,000.00 10,000,000.00
1,111.49 4,903.00
$7,935,000.00 $11,357,400.00
File I U:ICommonlPubfinlPAOrtegalMunex WorklBOYNTON BEACH CRA.SF I Series 2005 Prelim I Issue Summary I 11/1612005 I 10:51 AM
RBC Capital Markets
Public Finance - RAO
Market Conditions as of 11/15/05
THE CITY OF BOYNTON BEACH, FLORIDA
TAX INCREMENT REVENUE BONDS, SERIES 2005
(Taxable and Tax-Exempt)
$11,235,000.00
Net Debt Service Schedule
Date Principal Coupon Interest Total P+I DSR Existing D/S Net New D/S
10/01/2006 463,812.70 463,812.70 1,691,074.64 2,154,887.34
10/01/2007 235,000.00 4.960% 598,468.00 833,468.00 1,691,449.64 2,524,917.64
10/01/2008 245,000.00 5.030% 586,812.00 831,812.00 1,691,449.64 2,523,261.64
10/01/2009 255,000.00 5.080% 574,488.50 829,488.50 1,694,537.14 2,524,025.64
10/01/2010 270,000.00 5.110% 561,534.50 831,534.50 1,690,487.14 2,522,021.64
10/01/2011 280,000.00 5.140% 547,737.50 827,737.50 1,694,362.14 2,522,099.64
10/01/2012 300,000.00 5.190% 533,345.50 833,345.50 1,690,737.14 2,524,082.64
10/01/2013 310,000.00 5.230% 517,775.50 827,775.50 1,694,674.64 2,522,450.14
10/01/2014 330,000.00 5.260% 501,562.50 831,562.50 1,690,674.64 2,522,237.14
10/01/2015 350,000.00 5.240% 484,204.50 834,204.50 1,690,674.64 2,524,879.14
10/01/2016 360,000.00 5.360% 465,864.50 825,864.50 1,694,474.64 2,520,339.14
10/01/2017 370,000.00 5.440% 446,568.50 816,568.50 1,705,000.00 2,521,568.50
10/01/2018 390,000.00 5.510% 426,440.50 816,440.50 1,706,750.00 2,523,190.50
10/01/2019 415,000.00 5.560% 404,951.50 819,951.50 1,705,500.00 2,525,451.50
10/01/2020 435,000.00 5.670% 381,877.50 816,877.50 1,706,250.00 2,523,127.50
10/01/2021 465,000.00 5.670% 357,213.00 822,213.00 1,702,250.00 2,524,463.00
10/01/2022 485,000.00 5.670% 330,847.50 815,847.50 1,707,250.00 2,523,097.50
10/01/2023 515,000.00 5.670% 303,348.00 818,348.00 1,703,500.00 2,521,848.00
10/01/2024 545,000.00 5.670% 274,147.50 819,147.50 1,706,250.00 2,525,397.50
10/01/2025 2,280,000.00 5.197% 243,246.00 2,523,246.00 2,523,246.00
10/01/2026 2,400,000.00 5.198% 124,757.00 2,524,757.00 (1,092,497.00) 1,432,260.00
Total $11,235,000.00 $9,129,002.70 $20,364,002.70 (1,092,497.00) $32,257,346.04 $51,528,851.74
File I U:ICommonlPubfinlPFIOrtegalMunex WorklBOYNTON BEACH CRASF I Series 2005 Prelim I Issue Summary I 11/I/i12005 I 10:51 AM
RBC Capital Markets
Public Finance - RAO
Market Conditions as of 11/15/05
THE CITY OF BOYNTON BEACH, FLORIDA
TAX INCREMENT REVENUE BONDS, SERIES 2005
(Taxable and Tax-Exempt)
$11,235,000.00
Net Debt Service Schedule
Date Principal Coupon Interest Total P+I DSR Existing D/S Net New D/S Fiscal Total
12/22/2005
03/2012006 152,418.57 152,418.57
04/0112006 164,578.70 164,578.70 400,618.75 565,19745
09/20/2006 152,418.57 152,418.57
10/01/2006 299,234.00 299,234.00 985,618.75 1,264,852.75 2,154,887.34
03/20/2007 152,41857 152,418.57
04/01/2007 299,234.00 299,23400 393,306.25 692,540.25
09/20/2007 152,418.57 152,418.57
10/01/2007 235,000.00 4.960% 299,234.00 534,234.00 993,306.25 1,527,540.25 2,524,917.64
03120/2008 152,418.57 152,418.57
04/01/2008 293,406.00 293,40600 385,806.25 679,212.25
09/20/2008 152,418.57 152,418.57
10/01/2008 245,000.00 5.030% 293,40600 538,40600 1,000,806.25 1,539,21225 2,523,261.64
03120/2009 152,418.57 152,418.57
04/01/2009 287,244.25 287,244.25 377,350.00 664,594.25
09120/2009 152,418.57 152,418.57
10/01/2009 255,000.00 5.080% 287,244.25 542,244.25 1,012,350.00 1,554,594.25 2,524,025.64
03/20/2010 152,418.57 152,418.57
04/01/2010 280,767.25 280,767.25 367,825.00 648,592.25
09/20/2010 152,418.57 152,418.57
10/01/2010 270,000.00 5.110% 280,767.25 550,767.25 1,017,825.00 1,568,592.25 2,522,021.64
03120/2011 152,418.57 152,418.57
04/01/2011 273,868.75 273,668.75 357,262.50 631,131.25
09/20/2011 152,418.57 152,41857
10/01/2011 280,000.00 5.140% 273,868.75 553,86875 1,032,262.50 1,586,131.25 2,522,099.64
03120/2012 152,418.57 152,418.57
04/01/2012 266,672.75 266,672.75 345,45000 612,122.75
09/20/2012 152,418.57 152,418.57
10/01/2012 300,00000 5.190% 266,672.75 566,672.75 1,040,45000 1,607,122.75 2,524,082.64
03120/2013 152,418.57 152,41857
04/01/2013 258,887.75 258,887.75 332,418.75 591,306.50
09/20/2013 152,418.57 152,418.57
10/01/2013 310,000.00 5.230% 258,887.75 568,887.75 1,057,41875 1,626,306.50 2,522,450.14
03/20/2014 152,41857 152,418.57
04/01/2014 250,781.25 250,781.25 317,918.75 568,70000
09/20/2014 152,418.57 152,41857
10/01/2014 330,000.00 5.260% 250,781.25 580,781.25 1,067,918.75 1,648,700.00 2,522,23714
03/20/2015 152,418.57 152,41857
04/01/2015 242,102.25 242,10225 302,91875 545,02100
09/20/2015 152,418.57 152,418.57
10/01/2015 350,00000 5.240% 242,102.25 592,102.25 1,082,918.75 1,675,021.00 2,524,879.14
03120/2016 152,418.57 152,418.57
04/01/2016 232,932.25 232,932.25 287,318.75 520,25100
09/20/2016 152,41857 152,418.57
10/01/2016 360,000.00 5.360% 232,932.25 592,932.25 1,102,318.75 1,695,25100 2,520,339.14
04/01/2017 223,284.25 223,284.25 270,000.00 493,284.25
10/01/2017 370,000.00 5440% 223,284.25 593,284.25 1,435,000.00 2,028,284.25 2,521,56850
04/01/2018 213,220.25 213,220.25 240,875.00 454,095.25
10/01/2018 390,00000 5.510% 213,220.25 603,220.25 1,465,87500 2,069,095.25 2,523,190.50
04/01/2019 202,47575 202,475.75 210,25000 412,72575
10/01/2019 415,000.00 5.560% 202,475.75 617,475.75 1,495,25000 2,112,725.75 2,525,451.50
04/01/2020 190,936.75 190,938.75 178,125.00 369,06375
10/01/2020 435,000.00 5.670% 190,938.75 625,93875 1,528,12500 2,154,06375 2,523,127.50
04/01/2021 178,606.50 178,80650 151,125.00 329,731.50
10/01/2021 465,000.00 5.670% 178,606.50 643,606.50 1,551,12500 2,194,731.50 2,524,46300
04/01/2022 165,423.75 165,423.75 116,125.00 281,54875
10/01/2022 465,000.00 5.670% 165,423.75 650,423.75 1,591,125.00 2,241,54875 2,523,097.50
04/01/2023 151,674.00 151,67400 79,250.00 230,924.00
10/01/2023 515,00000 5.670% 151,674.00 666,674.00 1,624,250.00 2,290,924.00 2,521,848.00
04/01/2024 137,073.75 137,07375 40,62500 177,698.75
10/01/2024 545,00000 5.670% 137,073.75 682,073.75 1,665,625.00 2,347,69875 2,525,397.50
04/01/2025 121,623.00 121,62300 121,623.00
10/01/2025 2,280,000.00 5.197% 121,62300 2,401,623.00 2,401,623.00 2,523,246.00
04/01/2026 62,378.50 62,378.50 62,378.50
10/01/2026 2,400,000.00 5.198% 62,378.50 2,462,37850 (1,092,497.00) 1,369,88150 1,432,26000
Total $11,235,000.00 $9,129,00270 $20,364,00270 (1,092,497.00) $32,257,346.04 $51,528,85174
File I U:\CommonlPubfinIPFIOrt99s\Munex Work\BOYNTON BEACH eRA SF I Series 2005 Prelim I Issue Summ8l)' I 11/1&'2005 I 10:51 AM
RBC Capital Markets
Public Finance - RAG
Market Conditions as of 11/15/05
THE CITY OF BOYNTON BEACH, FLORIDA
TAX INCREMENT REVENUE BONDS, SERIES 2005
(Taxable and Tax-Exempt)
$11,235,000.00
Coverage Ratio
Date Total Revenues Total D/S Coverage
10/01/2006 3,871,616.30 2,154,887.34 1.7966676x
10/01/2007 3,871,616.30 2,524,917.64 1.5333634x
10/01/2008 3,871,616.30 2,523,261.64 1.5343697x
10/01/2009 3,871,616.30 2,524,025.64 1.5339053x
10/01/2010 3,871,616.30 2,522,021.64 1.5351241x
10/01/2011 3,871,616.30 2,522,099.64 1.5350767x
10/01/2012 3,871,616.30 2,524,082.64 1.5338707x
10/01/2013 3,871,616.30 2,522,450.14 1.5348634x
10/01/2014 3,871,616.30 2,522,237.14 1.5349930x
10/01/2015 3,871,616.30 2,524,879.14 1.5333868x
10/01/2016 3,871,616.30 2,520,339.14 1.5361489x
10/01/2017 3,871,616.30 2,521,568.50 1.5354000x
10/01/2018 3,871,616.30 2,523,190.50 1.5344130x
10/01/2019 3,871,616.30 2,525,451.50 1.5330393x
10/01/2020 3,871,616.30 2,523,127.50 1.5344513x
10/01/2021 3,871,616.30 2,524,463.00 1.5336396x
10/01/2022 3,871,616.30 2,523,097.50 1.5344696x
1 % 1 /2023 3,871,616.30 2,521,848.00 1.5352298x
10/01/2024 3,871,616.30 2,525,397.50 1.5330720x
10/01/2025 3,871,616.30 2,523,246.00 1.5343792x
10/01/2026 3,871,616.30 2,524,757.00 1.5334610x
Total $81,303,942.30 $52,621,348.74
File I U:\CommonlPubfinIPAOrlegalMunex WorklBOYNTON BEACH CRA.SF I Series 2005 Prelim I Issue Summary I 11/1612005 I 10:51 AM
RBC Capital Markets
Public Finance - RAO
Market Conditions as of 11/15/05
THE CITY OF BOYNTON BEACH, FLORIDA
TAX INCREMENT REVENUE BONDS, SERIES 2005
(Tax-Exempt)
$3,300,000.00
Sources & Uses
Dated 12/22/20051 Delivered 12/22/2005
Sources Of Funds
Par Amount of Bonds. .......... .................. ........... ...... ..... ..... .................................... .......... .............. ..... ............. ......................
Reoffering Premium.......................................................................................................................... ....................................
Total Sources..................... .................... ................................. .............. .............. ................................. ................. ..............,
Uses Of Funds
Costs of Issuance (Includes COI, Insurance, and UW Discount)..........................................................................................
Deposit to Debt Service Reserve Fund (DSRF)....................................................................................................................
Deposit to Project Construction Fund................. ........ ...... ............... ............... ............... ..... ...... ..... .......... .................... .........
Rounding Amount............................................................................................................................. ....................................
Total Uses........................... ................................................................................. ................................. ................. ..............
File I U:\CommonlPubfinIPAOttegalMunex WorklBOYNTON BEACH CRA.SF I Series 2005 Prelim I Tax-Exempt I 11/1612005 I 10:51 AM
$3,300,000.00
122,400.00
$3,422,400.00
76,368.49
342,240.00
3,000,000.00
3,791.51
$3,422,400.00
RBC Capital Markets
Public Finance - RAG
Market Conditions as of 11/15/05
THE CITY OF BOYNTON BEACH, FLORIDA
TAX INCREMENT REVENUE BONDS, SERIES 2005
(Tax-Exempt)
$3,300,000.00
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
10/01/2006
10/01/2007
10/01/2008
10/01/2009
10/01/2010
10/01/2011
10/01/2012
10/01/2013
10/01/2014
10/01/2015
10/01/2016
10/01/2017
10/01/2018
10/01/2019
10/01/2020
10/01/2021
10/01/2022
10/01/2023
10/01/2024
10/01/2025
10/01/2026
5.000%
5.000%
127.875.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165.000.00
165,000.00
84.500.00
$3.347.375.00
Total
1.610.000.00
1,690.000.00
$3,300,000.00
Yield Statistics
Bond Year Dollars.......................................................................................................................... .........................................
Average Life.............................................................................................................................. ..............................................
Average Coupon............................................................................................................................. ........................................
Net Interest Cost (NIC)... ..... ........ ........ .......... ....... ..... ..... .................................... .......... ...... ......... ........ .......... .........................
True Interest Cost (TiC)............... .................. ....... .............................................. .......... .............. ......... .......... .........................
Bond Yield for Arbitrage Purposes.... ..... ........ .......... ............. ............... ............... .......... ................. ..... ............. .................. .....
All Inclusive Cost (AIC).. .................... ..... ........ ..... ..... ............. ............... .............. ............. ...... ..... ........ ..... ............... .......... ......
IRS Form 8038
Net Interest Cost............................................................................................................................... ......................................
Weighted Average Maturity........................................................................................................................... ..........................
File I U:ICommon'Pubfin'PFIOltegalMunex WorklJ30YNTON BEACH CRA.SF I Series 2005 Prelim I Tax-Exempt I 11/1612005 I 10:51 AM
127,875.00
165,000.00
165,000.00
165.000.00
165,000.00
165.000.00
165,000.00
165.000.00
165.000.00
165.000.00
165,000.00
165.000.00
165,000.00
165,000.00
165.000.00
165,000.00
165.000.00
165,000.00
165.000.00
1.775.000.00
1,774.500.00
$6.647.375.00
$66,947.50
20.287 Years
5.0000000%
4.8171702%
4.7145158%
5.2363994%
4.8913620%
4.6450195%
20.287 Years
RBC Capital Markets
Public Finance - RAG
Market Conditions as of 11/15/05
THE CITY OF BOYNTON BEACH, FLORIDA
TAX INCREMENT REVENUE BONDS, SERIES 2005
(Tax-Exempt)
$3,300,000.00
Pricing Summary
Maturity Type of Bond Coupon Yield Maturity Value Price
1 % 1/2025 Serial Coupon 5.000% 4.510% 1,610,000.00 103.832% c
10/01/2026 Serial Coupon 5.000% 4.540% 1,690,000.00 103.592% c
Total $3,300,000.00
Bid Information
Par Amount of Bonds... ............... ........ ..... ......................... ......................................... .............. ..... ....... ...... .................... ........
Reoffering Premium or (Discount). ..... .............................................. ............... .......... ........ ............. .......... ........... ...................
Gross Production........................................................................................................................ ............................................
Bid (103.709%).................................................................................................................... ...................................................
Total Purchase Price............................................................................................................................ ..................................
Bond Year Dollars............................................................................................................................. .....................................
Average Life.............................................................................................................................. .............................................
Average Coupon............................................................................................................................. ........................................
Net Interest Cost (NIC)............. ........ ..... ......................... .................................... ..... ..... ...... .............. ............. .................. .......
True Interest Cost (TiC).................... .................. ........................................... ..... ..... ..... ..... ........ ....... ............. .................. .......
File I U:\Common'PuMn'PAOrtegalMunex WorklBOYNTON BEACH CRA.SF I Series 2005 Prelim I Tax-Exempt I 11/1612005 I 10:51 AM
Dollar Price
1,671,695.20
1,750,704.80
$3,422,400.00
$3,300,000.00
122,400.00
$3,422,400.00
3,422,400.00
$3,422,400.00
$66,947.50
20.287 Years
5.0000000%
4.8171702%
4.7145158%
RBC Capital Markets
Public Finance - RAG
Market Conditions as of 11/15/05
THE CITY OF BOYNTON BEACH, FLORIDA
TAX INCREMENT REVENUE BONDS, SERIES 2005
(Taxable)
$7,935,000.00
Sources & Uses
Dated 12/22/20051 Delivered 12/22/2005
Sources Of Funds
Par Amount of Bonds............. ............. .............................. ................ ............... ............... .............. ..... ........ ..... ......................
Total Sources.................. ........................................................ .............. ............................. ...................................... ............
Uses Of Funds
Costs of Issuance (Includes COI, Insurance, and UW Discount)..........................................................................................
Deposit to Debt Service Reserve Fund (DSRF)....................................................................................................................
Deposit to Project Construction Fund..... ..... ..... ........ ............... ................ ............... .................. ....... .......... ........ ...................
Rounding Amount........................................................................................................................... ......................................
Total Uses................... .................... .................................... ............... .......... .................. ................................... ...................
File I U:\Common'PuMn'PAOrtegalMunex WorklBOYNTON BEACH CRA.SF I Series 2005 Prelim I Taxable I 11/1612005 I 10:51 AM
$7,935,000.00
$7,935,000.00
183,631.51
750,257.00
7,000,000.00
1,111.49
$7,935,000.00
RBC Capital Markets
Public Finance - RAG
Market Conditions as of 11/15/05
THE CITY OF BOYNTON BEACH, FLORIDA
TAX INCREMENT REVENUE BONDS, SERIES 2005
(Taxable)
$7,935,000.00
Debt Service Schedule
Date Principal Coupon Interest Total P+I
10/01/2006 335,937.70 335,937.70
10/01/2007 235,000.00 4.960% 433,468.00 668,468.00
10/01/2008 245,000.00 5.030% 421,812.00 666,812.00
10/01/2009 255,000.00 5.080% 409,488.50 664,488.50
10/01/2010 270,000.00 5.110% 396,534.50 666,534.50
10/01/2011 280,000.00 5.140% 382,737.50 662,737.50
10/01/2012 300,000.00 5.190% 368,345.50 668,345.50
10/01/2013 310,000.00 5.230% 352,775.50 662,775.50
10/01/2014 330,000.00 5.260% 336,562.50 666,562.50
10/01/2015 350,000.00 5.240% 319,204.50 669,204.50
10/01/2016 360,000.00 5.360% 300,864.50 660,864.50
10/01/2017 370,000.00 5.440% 281,568.50 651,568.50
10/01/2018 390,000.00 5.510% 261,440.50 651,440.50
10/01/2019 415,000.00 5.560% 239,951.50 654,951.50
10/01/2020 435,000.00 5.670% 216,877.50 651,877.50
10/01/2021 465,000.00 5.670% 192,213.00 657,213.00
10/01/2022 485,000.00 5.670% 165,847.50 650,847.50
10/01/2023 515,000.00 5.670% 138,348.00 653,348.00
1 % 1/2024 545,000.00 5.670% 109,147.50 654,147.50
10/01/2025 670,000.00 5.670% 78,246.00 748,246.00
10/01/2026 710,000.00 5.670% 40,257.00 750,257.00
Total $7,935,000.00 $5,781,627.70 $13,716,627.70
Yield Statistics
Bond Year Dollars............................................................................................................................ ....................................
Average Life............................................................................................................................. ............................................
Average Coupon............................................................................................................................. .....................................
$103,944.63
13.100 Years
5.5622190%
Net Interest Cost (NIC)........ ..... ........ ..... .................. .................. ............... ........ ....... ................. ........ ........ ..... .......................
True Interest Cost (TiC)....... ..... ........ ......................... ......................................... ..... ..... .......... ..... ..... ........ ..... ......................
Bond Yield for Arbitrage Purposes............ ..... ............. .................... ..... ..... .......... ..... ..... ........ ......... ................ ................. .....
All Inclusive Cost (AIC)............ ..... ................. ................................. ...... .......... ..... ..... ..... ........... .................. ....... ..... ........ .....
5.5622190%
5.5436229%
5.2363994%
5.8111397%
IRS Form 8038
Net I nterest Cost............................................................................................................................... ...................................
Weighted Average Maturity......................................................................................................................... .........................
5.5622190%
13.100 Years
File I U:\Common'PuMn'PAOrtegalMunex WorklBOYNTON BEACH CRASF I Series 2005 Prelim I Taxable I 11/1612005 I 10:51 AM
RBC Capital Markets
Public Finance - RAG
Market Conditions as of 11/15/05
THE CITY OF BOYNTON BEACH, FLORIDA
TAX INCREMENT REVENUE BONDS, SERIES 2005
(Taxable)
$7,935,000.00
Pricing Summary
Maturity Type of Bond Coupon Yield Maturity Value Price Dollar Price
10/01/2007 Serial Coupon 4.960% 4.956% 235,000.00 100.000% 235,000.00
10/01/2008 Serial Coupon 5.030% 5.027% 245,000.00 100.000% 245,000.00
10/01/2009 Serial Coupon 5.080% 5.078% 255,000.00 100.000% 255,000.00
10/01/2010 Serial Coupon 5.110% 5.108% 270,000.00 100.000% 270,000.00
10/01/2011 Serial Coupon 5.140% 5.138% 280,000.00 100.000% 280,000.00
10/01/2012 Serial Coupon 5.190% 5.189% 300,000.00 100.000% 300,000.00
10/01/2013 Serial Coupon 5.230% 5.229% 310,000.00 100.000% 310,000.00
10/01/2014 Serial Coupon 5.260% 5.259% 330,000.00 100.000% 330,000.00
10/01/2015 Serial Coupon 5.240% 5.239% 350,000.00 100.000% 350,000.00
10/01/2016 Serial Coupon 5.360% 5.359% 360,000.00 100.000% c 360,000.00
10/01/2017 Serial Coupon 5.440% 5.439% 370,000.00 100.000% c 370,000.00
10/01/2018 Serial Coupon 5.510% 5.509% 390,000.00 100.000% c 390,000.00
10/0112019 Serial Coupon 5.560% 5.559% 415,000.00 100.000% c 415,000.00
10/01/2026 Term 1 Coupon 5.670% 5.669% 3,825,000.00 100.000% c 3,825,000.00
Total $7,935,000.00 $7,935,000.00
Bid Information
Par Amount of Bonds. .............. ...... ............. ....... .......... ..... ......................................... ...... ................. ................... ..... ..... ........
Gross Production....................................................................................................................... .............................................
$7,935,000.00
$7,935,000.00
Bid (1 00.000%)....................................................................................................................... ................................................
7,935,000.00
Total Purchase Price................................................................................................................................ ..............................
$7,935,000.00
Bond Year Dollars........................................................................................................................... .......................................
Average Life.............................................................................................................................. .............................................
Average Coupon.......................................................................................................................... ..........................................
$103,944.63
13.100 Years
5.5622190%
Net Interest Cost (NIC)....... ......... ................................... ................ ............... ............... .............. ................... ..... ....................
True Interest Cost (TiC)....... ........ ..... ............... .............................................. .......... ..... ............... ............. .............................
5.5622190%
5.5436229%
File I UICommon'Pubfin'PFIOrtegalMunex WorklBOYNTON BEACH CRASF I Series 2005 Prelim I Taxable I 11/1612005 I 10:51 AM
RBC Capital Markets
Public Finance - RAG
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November S, 2005
At the request of the Chair, the Recording Secretary polled the vote.
The motion to approve the consulting contract for Mr. Hutchinson and its associated Resolution failed 3-
4, Ms. Horenburger, Vice Chair Tillman, Mr. Fenton, and Mr. Barretta dissenting.
E. Consideration of HR Recruitment for a Planner
F. Consideration of Implementing a Mechanism for Employee Recognition and accompanying
Resolution 05-09
G. Consideration of a Boynton Beach CRA Cellular Telephone policy
Due to the lateness of the hour and the length of the agenda, the board made the following motion.
Motion
Ms. Horenburger moved to postpone New Business Items E, F, & G. Vice Chair Tillman seconded the
motion that passed 7-0.
H. Consideration of the Underwriter for Bond Issue #2
Mr. Reardon called for the board to use the RFP for bond underwriting that was won by Bank of America
in December of 2004. The Agency and its fiscal agents would then be able to go to the market in
December of 2005. If the Agency can use the Bank of America's RFP, which is not more than 10 months
old, it could quickly seek funds for Bond #2. The Agency might then be able to minimize the increase in
interest rates that seem to be on the rise. Having 1% to 1.5% interest rate on a bond issue of over $10M
would amount to sizable savings.
Mr. Fenton did not know the board had approved the bond issue. Ms. Bright stated it was to be a topic
before Hurricane Wilma, but she was trying to save the City money. It was up to the board, but she had
been working closely with Mr. Bressner on this. If the board wanted to slow it down, they should give her
direction to do so. Mr. Fenton asked if Bond #2 would bring the total indebtedness on the CRA up to
$2SM including the loan and Mr. Reardon responded, to about $30.4M. Mr. Fenton wanted to wait for an
audit first. A clarification was made that the Bank of America RFP was actually not more than 11 months
old. Ms. Horenburger was concerned about the bond because projects had not yet been identified.
Mark Raymond, fiscal agent for the eRA, came forward to answer questions. He stated he had gone
to the City Commission meeting a month previously believing he was going to talk to them to ascertain
whether they were interested in guaranteeing the bond issue like they had done the previous year. This
guarantee would allow the bond insurance company to charge a much lower premium than they would
otherwise charge, translating into a better bond issue for the CRA. Mr. Raymond indicated the issue had
not been taken up as expected at the City Commission meeting. His communications with Mr. Bressner
led him to believe there should not be a problem with the City Commission approving that, but they were
not scheduled to ask the City Commission again until December 6.
Mr. Raymond declared they had a schedule worked out that would allow the financing to be completed if
the board wished to this year. There was an advantage to that. They were in the same situation they
were in the previous year. If the bond were closed this year, it would not "count" against an amount of
bonds the City of Boynton Beach is allowed to issue each calendar year. There is a $10M limit on this.
The City used that up this year so the advantage does not exist in 2005. If the CRA bond issue occurs in
2006, it would "eat into" that availability - it would cost the City money to do it next year.
If they were going to complete the bond issue in 2005, they needed to know which underwriting firm the
board wants to use. They could then start producing the documents. This deal would be exactly like Bond
issue #1 the previous year with the Bank of America. The board's financial advisor, Julie Turner, reported
to Mr. Raymond the Bank of America was willing to work for exactly the same thing they did on the last
bond issue. The size of the contract is $60K. This could be bid out and someone might do it for less, but
19
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
November S, 2005
the scale would be from $0 to $60K. It is the recommendation of Ms. Turner and Mr. Raymond that it
would be in the financial interest of the CRA and the City to use Bank of America again, start preparing
the documents, and come back to the board on December 13 and ask for formal approval at that point in
time. The bonds would not have been sold yet, but they would be ready to market the bonds the next
day if the board said to go forward. If the board said not to go forward, the deal would be off. Nothing
would be owed to Mr. Raymond or the Bank of America.
Ms. Bright commented Mr. Reardon had prepared a budget for the board outlining the projects given at
the budget workshop for Bond issue #2. She referred to the agenda packet tab entitled "Bond Projects
Fund," where it explained concisely what the money would be slated for.
Chair Heavilin indicated the board did not have to approve the bond issue at this meeting. The Interim
Director was trying to move the issue forward in the best financial interests of the CRA and the City.
Vice Chair Tillman noted the bond issue was tied to the Heart of Boynton approval process. Chair Heavilin
expressed the belief that the CRA would not be able to do what it had committed to do in the Heart of
Boynton without this bond issue. Ms. Bright agreed, saying there was supposed to be a Joint CRAjCity
Commission workshop on October 24 which would have outlined the Heart of Boynton initiatives that
were governed under the $3.2M being requested for affordable access programs in that area. The City
Manager advised this meeting would be held the first week in December.
Motion
Vice Chair Tillman moved approval of negotiations for underwriting on issuance of Bond #2. Ms.
Horenburger seconded the motion.
Mr. Raymond, Julie Turner, and Attorney Spillias will work with the Bank of America to put together the
Prospectus for the bond issue. At the CRA meeting of December 13, 2005, the board could adopt a
resolution that delegates to the Chairperson the authority to sign a contract with Bank of America
agreeing they will underwrite the bonds as long as what they agree to is within certain parameters that
the board establishes. The next day they would go into the market with the bonds and if the conditions
were right, the bonds would be sold that day. All that happened so far was to tell the fiscal agents whom
they wanted to work with on this.
Mr. Myott asked Mr. Reardon if he had seen anything in the budget or finances that would limit the CRA
or cause concern about the acquisition of these bonds. Mr. Reardon responded that with the bond funds,
he was more comfortable with some of the pledges the former director made and the incentives owed by
the CRA. For example, the CRA owes the City $1.6M for the Hall property. Ms. Bright commented the
negotiations for that were ongoing and it could be almost $5M for the Marina, so there was another
million she was not confident was budgeted in 2004-05. Ms. Bright also needed to speak with the
representatives of the Arches project to find out when the $2M incentive was due. There were a lot of
dollar delivery promises with no dates or encumbered funds.
The motion passed 7-0.
X. Board Member eomments
The board members engaged in a lengthy discussion about the observations of the application of agreed
to procedures audit, Mr. Hutchinson's actions, and their feelings about both. If the observations of the
auditor were correct, various board members expressed disappointment in Mr. Hutchinson. Others felt
that absent Mr. Hutchinson's rebuttal, the observations of the auditor could not be proved or disproved.
Mr. Myott in particular expressed a desire that when something of a serious nature became known to a
board member, it should be brought before the full board for full discussion and disclosure. The opinion
was expressed that orchestration by third parties and second-hand information played a part in the
matter and was inappropriate. There was an atmosphere of forgetting the past and looking to the future.
20