R06-010
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RESOLUTION NO. R06 -010
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING AND DIRECTING THE
PROPER CITY OFFICIALS TO EXECUTE A SOFfW ARE
SUPPORT QUOTATION IN THE AMOUNT OF $30,081.30
FOR THE CITY'S G.I.S SYSTEM, BETWEEN THE CITY
OF BOYNTON BEACH AND ESRI, INC.; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the annual maintenance provides free software upgrades, 24/7 technical
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support, GIS User newsletters and magazines and free registration for 3 users at the Annual
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GIS Users Conference; and
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WHEREAS, staff has recommended that the City approve and execute the Quotation
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#2516477 dated July 25,2005 in the amount of$30,081.30.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2.
The City Commission of the City of Boynton Beach, Florida, at the
25 recommendation of staff, hereby authorizes and directs the proper City Officials to execute
26 the Quotation #25164777 dated July 25, 2005, in the amount of$30,081.30between the City
27 of Boynton Beach, Florida and ESRI, Inc., a copy of said Quotation is attached hereto as
28 Exhibit "A".
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Section 3.
This Resolution shall become effective immediately upon passage.
S:\CA\RESOlAgreements\ESRI - GIS Software support.doc
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PASSED AND ADOPTED this ~ day of January, 2006.
ATTEST:
CITY OF BOYNTON BEACH, FLORIDA
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~er
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Commissioner
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S:\CA\RESO\Agreements\ESRI - GIS Software support.doc
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380 New York Street
REDLANDS, CA 92373
Phone: 888-377-45752245
Fax #: 909-307-3083
RCb- 010
Quotation- ,
Date: 07/25/2005
Quotation Number: 25164777
CITY OF BOYNTON BEACH
INFORMATION TECHNOLOGY SERVICES
PO Box 310
BOYNTON BEACH FL 33425
Attn: Carolina Luque
Send Purchase Orders To:
ESRI, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Mary Jo Weatherford
Please include the following
remittance address on your
Purchase Order:
ESRI Inc.
File #54630
Los Angeles, CA 90074-4630
Customer Number: 101023
Item Qty Product# Description
Unit Price
Extended Price
IF YOU HAVE ANY QUESTIONS REGARDING YOUR MAINTENANCE QUOTArlON,
PLEASE CONTACT CUSTOMER SERVICE AT 888-377-4575
10 52384 MAINT,PRIM,AI,FL
Arclnfo Floating Primary Maintenance
Start Date: 10/02/2005
End Date: 10/01/2006
20 2 52385 MAINT,SCNDRY,AI,FL
Arclnfo Floating Secondary Maintenance
Start Date: 10/02/2005
End Date: 10/01/2006
30 1 86497 MAINT,PRIM,AE,CU
ArcEditor Concurrent Use Primary Maintenance
Start Date: 10/02/2005
End Date: 10/01/2006
40 3 87192 MAINT,PRIM,AV,SU
ArcView Single Use Primary Maintenance
Start Date: 10/02/2005
End Date: 10/01/2006
3,000.00
3,000.00
1,200.00
2,400.00
1,500.00
1,500.00
400.00
1,200.00
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Mary Jo Weatherford
Ext: 2245
[SKOUSENT]
To expedite your order, please reference your customer number and this quotation number on your purchase order.
.8nm 380 New York Street Quotation' .
REDLANDS, CA 92373
Phone: 888-377-45752245 Page 2
Fax #: 909-307-3083
Date: 07/25/2005 Quotation Number: 25164777
Item Qty Product# Description Unit Price Extended Price
Hardware Platform: GENERIC DESKTOP
50 21 87193 MAINT,SCNDRY,A V,SU 300.00 6,300.00
ArcView Single Use Secondary Maintenance
Start Date: 10/02/2005
End Date: 10/01/2006
Hardware Platform: GENERIC DESKTOP
60 2 87194 MAINT,PRIM,A V,CU 700.00 1,400.00
ArcView Concurrent Use Primary Maintenance
Start Date: 10/02/2005
End Date: 10/01/2006
Hardware Platform: WINDOWS NT-INTEL
70 12 87195 MAINT,SCNDRY,AV,CU 500.00 6,000.00
ArcView Concurrent Use Secondary Maintenance
Start Date: 10/02/2005
End Date: 10/01/2006
Hardware Platform: WINDOWS NT-INTEL
80 4 87195 MAINT,SCNDRY,A V,CU 206.85 827.40
ArcView Concurrent Use Secondary Maintenance
Start Date: 05/04/2006
End Date: 10/01/2006
Hardware Platform: WINDOWS NT-INTEL
90 1 87270 MAINT,PRIM,APAD APP BLDR 158.90 158.90
ArcPad Application Builder 6.0 Primary Maintenance
Start Date: 06/08/2006
End Date: 10/01/2006
Hardware Platform: GENERIC DESKTOP
100 97534 MAINT ,AIMS, 1 SRVR,2CPU 2,000.00 2,000.00
ArclMS One Server Two CPUs Maintenance
Start Date: 10/02/2005
End Date: 10/01/2006
110
98880
TECH SUP,APAD
295.00
295.00
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Mary Jo Weatherford
Ext: 2245
[SKOUSENT]
To expedite your order, please reference your customer number and this quotation number on your purchase order.
~.nm
380 New York Street
REDLANDS, CA 92373
Phone: 888-377-45752245
Fax #: 909-307-3083
Quotation'
Page 3
Date: 07/25/2005 Quotation Number: 25164777
Item Qty Product# Description
Unit Price
Extended Price
Annual Support Assistance Program for ArcPad
Start Date: 10/02/2005
End Date: 10/01/2006
Hardware Platform: GENERIC DESKTOP
120
1
87213
MAINT,DSG,ASDE,SRVR,2CPU 3,000.00 3,000.00
ArcSDE Developer Support Group Maintenance for One Server Two CPUs and Five Read and Write
Connections
Start Date: 10/02/2005
End Date: 10/01/2006
130
81962
MAINT,ALR W/DTA
ArcLogistics Route with Data Annual Maintenance
Start Date: 10/02/2005
End Date: 10/01/2006
Hardware Platform: WINDOWS NT-INTEL
2,000.00
2,000.00
Subtotal
Shipping & Handling
Estimated Tax
Total
30,081.30
0.00
0.00
$ 30,081.30
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing, If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Mary Jo Weatherford
Ext: 2245
[SKOUSENT]
To expedite your order, please reference your customer number and this quotation number on your purchase order.
.8nm
380 New York Street
REDLANDS, CA 92373
Phone: 888-377-45752245
Fax #: 909-307-3083
Quotation' ,
Page 4
Date: 07/25/2005 Quotation Number: 25164777
Item Qty Product# Description
Unit Price
Extended Price
BY SIGNING BELOW, YOU ARE INDICATING THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR
ORGANIZATION. DO NOT USE THIS FORM FOR ORDER ACTIVATION IF YOUR ORGANIZATION WILL NOT HONOR AND
PAY AN INVOICE THAT HAS BEEN ISSUED AT YOUR DIRECTION WITHOUT ADDITIONAL AUTHORIZING PAPERWORK.
To expedite your order, either attach a copy of this quotation to your purchase order when it is remitted to ESRI, or sign below and
return this quotation to indicate your acceptance. ESRl's address and fax number are provided on the first page of this quotation.
If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your
acceptance, you must fax ESRI the signed quote in its entirety in order for the quote to be accepted. You will be contacted by
your Customer Service Representative if additional information is required to complete your request.
If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an
invoice without having issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your
purchase order.
If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from
the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date.
By signing below, you are authorizing ESRI to issue a software maintenance invoice in the amount of:
:;9na,ure of AuthO~
Name (Please Print)
KURT BRESSNER
CITY MANAGER
BOYNTON BEACH. Fl
Title
APPROV~"U\., I It> I~
CITY ATTORNEY
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchasellicense. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this Quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Mary Jo Weatherford
Ext: 2245
[SKOUSENT]
To expedite your order, please reference your customer number and this quotation number on your purchase order.
CITY OF BOYNTON BEACH
ADOPTED BUDGET LINE ITEM PURCHASE
Date:
December 5, 2005
Requesting Department:
G.1.8.
Contact Person:
Carolina Luque
Explanation for Purchase:
The annual maintenance provides free software upgrades, technical support, GIS User newsletters and magazines and
free registration for 3 users at the Annual GIS Users Conference. Without this maintenance, it would be necessary to pay
by the question for technical hardware & software support. For example, ArcView 3.3 is $50 per question/per call; ArclMS
is $150 per question/per call. They would not provide us with any technical support for ArcGIS 8.3, ArcSDE or
ArcLogistics without a maintenance agreement. We would have to pay $4500 registration ($1500 ea.) for 3 users to
attend the Annual GIS User conference and pay for each upgrade for each product individually.
I Recommended Vendor E8RI, Inc.
I Dollar Amount of Purchase $30,081.30
Source for Purchase (check and attach backup materials):
State Contract D GSA
SNAPS D PRIDE
Piggy-Back D RESPECT
Other
D
D
D
W Proprietary
Contract Number:
NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract.
Fund Source:
Line Item Description
Software Maintenance
Account No.
001-1511-513-46-91
Item Budqet
$ 25,595.00
Cost of Item
$ 30,081.30
Over/Under Budget
Over $4486
Approvals:
Department Head
Purchasing Agent
Asst City Manager
City Manager
Date
Date
Date
Date
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New Form 02/11/02
APPROVED AS TO FORM:
rJ:? ~'\CL ,ll! 10(.
CITY ATTORNEY