R06-045
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RESOLUTION NO. R 06 - ()lfs;"
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, ESTABLISHING A COMMUNITY
INVESTMENT FUND; RESCINDING ALL PREVIOUS
RESOLUTIONS AND POLICIES GOVERNING
EXPENDITURES OF COMMUNITY INVESTMENT
FUNDS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Boynton Beach desires to establish
a Community Investment Fund, to provide a source of discretionary funding to support
projects and activities in the City which are accessible and beneficial to the citizens of the
City; and,
WHEREAS, passage of this Resolution will rescind all previous Resolutions and
policies governing expenditures of Community Investment Funds;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
The foregoing "WHEREAS" clauses are true and correct and
hereby ratified and confirmed by the City Commission
Section 2,
That the City commission of the City of Boynton Beach does hereby
establish a Community Investment Fund as follows:
Establishment of Community Investment Fund
The City Commission hereby establishes a Community Investment Fund (CIF), The CIF shall
be designated as a specific line item in the City Commission portion of the City's annual
budget. Each year, in the annual budget adoption process, the City Commission shall consider
an appropriation to the Community Investment Fund, The Commission is not required to
appropriate funds to the Community Improvement Fund but when it does, the amount
appropriated, if any, shall be available for distribution by the Mayor and City Commissioners
in equal amounts only for qualified programs or projects, By way of example: If the
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Commission budgets $100,000,00, the Mayor and each Commissioner may request
distribution of $20,000,00,
Purpose of Community Investment Fund
The purpose of the CIF is to provide a source of discretionary funding to support projects,
programs and activities in the City which are accessible and beneficial to the citizens of the
City, Due to the broad and diverse nature of programs or projects that may be eligible for
funding from the CIF. no specific list of eligible projects, programs, or activities is
appropriate,
Criteria for Eligibility
Eligibility for funding shall be conditioned on a finding by the City Commission that:
I, Public funds should not be used to improve private property unless there is a clear
public need, purpose and benefit;
2, The recipient/payee provides services within the City;
3, A public purpose beneficial to the entire community is served by such donation;
and
4, Proper safeguards are being implemented by the City administration to assure that
the funds will be used for the stated purpose,
The findings of the City Commission as to each of these required elements shall be inferred
from the Commission's approval or disapproval of the requested distribution without the
need for separate findings,
Procedures for Consideration of Expenditures
The procedures for expenditures from the CIF are as follows:
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I, The Mayor or any member of the City Commission shall make a verbal request to
the City Clerk for the expenditure of funds,
2, The City Clerk shall complete a Community Investment Fund Request Form (form
attached as Exhibit "A") and forward it to the Finance Director.
3, The Finance Director shall determine the availability of funds, complete the portion
of the form documenting same, and forward the form to the City Manager.
4, The City Manager or his/her staff shall evaluate the proposed expenditure to
determine if constitutes a proper expenditure of public funds and coordinate overview
of the use of funds, The City Manager shall complete the Request Form and the item
shall be added to the next Commission agenda,
5, The City Commission shall act on the request for expenditure by approving or
disapproving the agenda item,
Discretionarv Nature of Commission Action
The decision of the City Commission to approve or disapprove a requested distribution of
Community Investment Funds is discretionary and is not subject to appeal, review or
challenge,
Section 3,
That any and all previous Resolutions and/or Policies governing expenditures
of Community Investment Funds are rescinded,
Section 4,
That this Resolution will become effective immediately upon passage,
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PASSED AND ADOPTED this 7...//1 day of February, 2006.
CITY OF BOYNTON BEACH, FLORIDA
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EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request (to be completed by City Clerk)
Date of Request:
Requested by Mayor/Commissioner:
Amount Requested:$
Recipient/Payee:
Description of project, program, or activity to be
funded:
Dated:
By:
City Clerk
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $ , $ has been used to date
by the requesting Member, leaving a balance of available funds of
$
Accordingly:
o There are funds available as requested
o There are insufficient funds available as requested,
Dated:
By
Finance Director
Part 111- Eligibility Evaluation (to be completed by City Manager)
o The proposed expenditure of funds will not result in improvement to private
property;
o The recipient/payee provides services within the City of Boynton Beach;
o The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
o Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose,
Dated:
By:
City Manager
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