R06-041
"
1 RESOLUTION NO. R06-0J./ /
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA,
5 AUTHORIZING EXECUTION OF AMENDMENT NO.1
6 TO TASK ORDER NO. U04-16-2 TO PBS&J TO
7 PROVIDE A REVISED SCOPE OF WORK AND
8 ADDITIONAL ENGINEERING COSTS THAT WILL BE
9 PERFORMED BY PBS&J IN THE AMOUNT OF
10 $349,848.00 WITH A 5% OWNER'S CONTINGENCY OF
11 $17,492.00 FOR A TOTAL OF $367,340.00; AND
12 PROVIDING AN EFFECTIVE DATE.
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14 WHEREAS, On July 20,2004 the City Commission approved Task Order No. U04-
15 16-2 for PBS&J to perform professional engineering services for water service, roadway and
16 storm water improvements for the S.E. Federal Highway Corridor Project; and
17 WHEREAS, design for similar work in a contiguous area was performed previously
18 by another consultant for a project known as the Downtown Watershed, Phase 2 Of3 which is
19 within the boundaries of the CRA; and
20 WHEREAS, staff has determined that it would be feasible to combine the two
21 projects.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof.
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Section 2.
The City Commission of the City of Boynton Beach, Florida does
28 hereby authorize and direct the approval and execution of Amendment No. 1 to Task Order
29 U04-16-2 to PBS&J in the amount of $349,848.00, plus a 5% owner's contingency for a total
S:ICAIRESOlAgreementslTask - Change OrderslPBSJ -Amd #1 Task Order U04.16.2.doc
of $367,340.00 to provide a revised scope of work and additional engineering costs that will
2 be performed by PBS&J, a copy of which is attached hereto as Exhibit "A".
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Section 3.
This Resolution shall become effective immediately upon passage.
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PASSED AND ADOPTED this.JJiL day of February, 2006.
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CITY OF BOYNTON BEACH, FLORIDA
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Vice ~.~.y.ol>--'--'
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/ C lSsio~er ~
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~ommissioner
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Commissioner
ATTEST:
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l,p/l'lf c..' -fib - I~~--/tl
91ty Clerk ,>/ / ./'
(City Seal)
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S:ICAIRESOlAgreementslTask - Change OrderslPBSJ .Amd #1 Task Order U04-16.2.doc
R o(,.-CJ Y /
AMEND:MENT NO.1 TO TASK ORDER NO. U04-16-02
FINAL DESIGN, PERMITTING, AND SERVICES DURING CONSTRUCTION
FOR W ATERMAIN REPLACEMENT, STORMW ATER MANAGEMENT AND
ROADWAY IMPROVEMENTS FOR SQUTHEAST FEDERAL HIGHWAY
CORRIDOR PROJECT
November 11, 2005
City of Boynton Beach, Florida
PBS&J Project No. 140497.00
Background
The City of Boynton Beach (CITY) has previously authorized PBS&J (CONSULTANT)
to provide professional engineering services relating to neighborhood improvements for
the area along the southeastern corridor of Federal Highway (US 1). The work authorized
for Task Order No. U04-16-02 consists of various combinations of water, roadway and
drainage improvements for the following general areas:
E.~~t~r~_M~~n~yi~g ~~~L()fU~_J)~Wl:ttIi!l_~g. ~_e_a 1>9E!.ldary generally described as SE
7th Avenue (Kepner Drive) on the North to US Ion the Westand to the hrtriooastar--..-.----
Waterway on the East and to Riviera Drive on the South,
And,
Western Area (Lying west of US 1): Within an area boundary generally described as SE
4th Street from SE 6th Avenue on the North to SE 12th Avenue on the South, then West
along SE 12th Avenue crossing under the Florida East Coast Railroad and intersecting
with SE 1 st Street.
A. Expanded Scope Description
The CITY has requested that similar work in a contiguous area perfonned previously by
another consultant be integrated into the authorized PBS&J contract (Task Order No.
U04-16-02) so that one construction contract is issued for bidding and construction. The
limits of the work for the area to be added are as follows:
. SE 4th Street from SE 6th Avenue to SE 2nd Avenue (Added Project Area)
Changes to design assumptions and criteria to the Consultant's work have been requested
and will be implemented as part of the work. The requested change follows a February
11, 2005 meeting between Utility Department staff, Public Works Department staff,
Planning and Zoning staff, and members of the CITY's CRA. Results of this meeting
Page 1 of 18
indicated that the scope of the previously performed design work, as well as the scope of
the work already underway on PBS&J' s Task Order No. U04-16-02 should be realigned
to better fit the CITY's proposed development template, as recent development decisions
and commitments occurring within the Western project area subsequent to the initiation
of both design projects had not been incorporated into the proposed design work. This
document describes the changes or amendments to the original work that are needed to
satisfy the new development requirements.
As a result, it will be necessary to modify the work and this scope of work reflects such
considerations. Certain aspects of the work that have not changed will be reused to the
extent allowable for budgetary and time saving purposes.
B. Scope of Services
Task 1. Survey
Phase 1 Survey:
PBS&J agrees to use the CITY's original survey completed for the limits of this work
(SE 4th Street from SE 6th Avenue to SE 2nd Avenue comprising approximately 1,665
linear feet) and further assumes that the survey information will be adequate to redesign
the project.
- -- - - - - -- - - ----- ------- ----- - - -------- -- --- -----
At the CITY's request, no contingency has been allocated to cover aiiy'poteni[aI voTds-iii- .-
the survey information that will be made available to PBS&J by the CITY. Additional
survey data, if needed, will be regarded as an Additional Services item.
Phase 2 Utility Locating and Surveying: Services of precision locating existing
utilities by vacuum excavation and subsequent surveying were not included in the
original work nor have they been included in this amendment by request of the CITY. If
it is determined that these services are needed due to resolve utility design conflicts, they
will be considered an Additional Service Item.
Task 2A - Reclaimed Water Main
The CONSULT ANT will provide professional engineering services for the design and
permitting of a reclaimed water main along SE 4th Street. The exact size and location of
the main within the 4th Street right of way will be determined during design, but it is the
CITY's intent that the CONSULTANT will design the reclaimed main with plugs at each
end to be permitted and installed as a dry line until such time as a connection can be
made to the CITY's reclaimed system by others or under separate contract. The design of
the main will include such appurtenances as valves, tees, fittings, etc. to facilitate the
CITY's use of the reclaimed water at various locations along the SE 4th Street route and
these appurtenances will be determined during detailed design. A fee of$ 18,900 has
been allocated for the design of the reclaimed water main and appurtenances. It is the
CONSULTANT's intent that the design of this pipeline and associated appurtenances
Page 2 of 18
will be shown in the common plan and profile drawings used for other project features.
The hourly breakdown of this design fee can be found in the Labor and Expense
Summary Spreadsheet.
The permitting subtask for installation of the reclaimed water main includes the
completion and submittal of permit applications to the PBCHD for a dry line installation.
Additionally, the CONSULT ANT will assist the CITY in the completion and submittal of
an application to the SFWMD for Alternative Water Project funding of the reclaimed
water main. The process for acquiring funding for these types of projects through the
SFWMD is competitive and CONSULTANT makes no warranty that funding will be
secured. A fee of$l, 100 has been allocated for dry line permitting and a fee of$5,800
has been allocated for funding assistance described above. The hourly breakdown of this
fee can be found in the Labor and Expense Summary Spreadsheet. If additional surveyor
geotechnical fee is required to complete the design and/or permitting in excess of the
allowances allocated for the project, it shall be regarded as an additional service. At the
CITY's request, landscape architecture services have been not been included in this task.
If these services are subsequently requested by the CITY, they shall be regarded as an
additional service.
Task 2A Deliverables
1. CONSULTANT will include design ofrec1aimed water main on project design
_documents. and -5ubmit.thes~L~meJ).js to_th~_C1TY j!1.~~~<2f4~(:~~i~~_!ht!_dJ~~ig!!_._____ _
deliverables schedule described in Task 2B. -- - --- .
2. CONSULTANT will attend up to eight (8) hours of meetings to discuss permitting
and/or funding with authorities having jurisdiction.
3. CONSULTANT will prepare and submit permitting and funding applications to
authorities having jurisdiction.
Task 2B - Design
The CONSULTANT will provide professional design engineering services to the CITY
for the following work within the limits of the work (LOW):
· Redesign roadway plans to show on-street parking and sidewalks on east and west
sides of SE 4th Street. Minimum parking lane widths provided will be the CITY's
standard of 8 feet.
· Redesign roadway to utilize a positive pavement crown in both the north- and
south-bound directions and incorporate a raised center roadway median within
LOW. Minimum travel lane widths to be used in the design will be the CITY's
standard of 11 feet.
· Redesign drainage plans to eliminate the jroposed detention!retention pond
planned for the northwest corner of SE 4 Street and SE 6th Avenue.
. Redesign drainage glans to provide for 100% exfiltration of excess stormwater for
the section of SE 4 Street from SE 6th Avenue to SE 2nd Avenue.
Page 3 of18
· Redesign stormwater plans to provide for collection of stormwaters via the
combination of periodically spaced valley curb grates, catch basins, and other
devices as required in both north-and south-bound directions of SE 4th Street.
Collected storm waters will be disposed of via a centralized exfi1tration system
under one or both travel lanes of SE 4th Street.
· Redesign, if necessary, the proposed water main location and related service lines
in accordance with the proposed construction of other project improvements.
· Coordinate with FP&L for the removal of existing power poles within LOW.
PBS&J will depict on the drawings the proposed locations of new power poles on
the right of way. The project area where the power pole relocations are to occur
extends along SE 4th Street from SE 12th Avenue to SE 2nd Avenue.
· Design electrical distribution system for new light poles along the section of SE
4th Street on both east and west sides of the road (or along center median,
whichever location the CITY prefers), extending from SE 12th Avenue to SE 2nd
Avenue. Power for the new lights will be via proposed underground conduits.
Light pole design will in accordance with CITY standard. Design of lighting
system will allow future extension (by others) from SE 2nd Avenue to East Ocean
Drive.
The work for this task will be the preparation of Drawings and Specifications to be used
for bidding and construction, and the integration of these documents with work
previously authorized by the CITY as Task Order No. U04-16-02, Southeast Federal
~---- - - - - - -- Highway.Cenidef Project-into-one complete set of-cGnstruGttGn- d()C\lmeDts.----~- ________
The specific work to be provided by CONSULTANT will be performed in accordance
with the following guidelines:
1. CONSULTANT will use available utility plans and maps of the area for location of
existing utilities to facilitate new utility and/or roadway construction. Using this
data, PBS&J will prepare design plans at various stages and coordinate the proposed
water main and storm water piping alignments with existing utility alignments to
avoid conflictive routings to the extent possible with the data available.
2. Right of way improvements and sidewalk replacement will be depicted by use of
typical standard sections and details keyed to the plan drawings. Driveways will
likewise be re-graded and repaired as indicated on typical standard restoration details
contained in the drawings. The roadway design for SE 4th Street will utilize curb and
gutter design in lieu of swales from SE 12th Avenue to SE 2nd Avenue.
3. Surface details such as fences, sidewalks, curbs, vegetation, signs, poles, etc. will be
noted to the extent that they may be materially affected by the construction of the
swale, pipeline, driveway, and sidewalk improvements.
4. Existing underground utilities will be shown on the drawings to the extent available
based on existing electronic survey information obtained from the CITY. PBS&J
assumes that utilities shown on CITY's existing survey are only those located within
Page 4 of 18
the work area that will materially effect construction of the improvements (i.e. water
or sewer mains, telephone conduits and cable, fiber optic or electrical lines).
Irrigation system tubing/piping and appurtenances are expected by PBS&J to be
excluded from items in the existing survey.
5. Drawings will be provided to the CITY at 60, and 90 percent stages of design
completion. The 60 and 90 percent drawings will be provided in full-size format.
Drawings for permit review will also be full size format.
6. The Drawings will show locations of new and existing water lines, existing sanitary
sewers, and storm water inlets (to the extent these features were included in the
existing survey provided to PBS&J by the CITY). Streets, driveways, and sidewalks
will be outlined on the Drawings (to the extent included in the existing survey to be
provided to PBS&J by the CITY). Drawings will be at a scale of I-inch equals 20
feet. Water main drawings will be prepared using a double panel format (profile for
water main improvements will not be provided) while stormwater improvements
may be prepared using a plan over profile format. The depiction of these features on
the plans is included on the survey performed and provided by PBS&J under Task
Order No. U04-16-02. These same items will be shown, to the extent available,
using existing survey data obtained by PBS&J from the CITY on the roadway
portion of SE 4th Street from SE 6th Avenue to SE 2nd Avenue.
______-1~UIton CQlll121etion ofth~. 6~Q.Jlrawings, CONSULTANT_will s~Y1~_ CITf~~_____
(2) sets of review documents. The CONSULT ANT will attend a 60% design review . - - --
workshop with CITY personnel to receive and discuss review comments regarding
the documents. The CITY will provide CONSULTANT with a marked set of the
documents containing the CITY's consolidated comments for use in preparation of
the next stage of design deliverables. For the 60% deliverable, a draft table of
contents of the technical specifications, draft bid schedule, and draft measurement
and payment section to be used on the project, along with a preliminary cost estimate
will be provided. Following the 60% design review meeting, but prior to submittal
of the 90% plans, CONSULTANT will submit permit applications to appropriate
authorities having jurisdiction, as further described under "Task 3 - Permitting".
8. Upon completion of the 90% drawings, CONSULTANT will supply the CITY two
(2) sets of review documents. The CONSULTANT will attend a 90% design review
workshop with CITY personnel to receive and discuss review comments regarding
the documents. The CITY will provide CONSULTANT with a marke'd set of the
documents containing the CITY's consolidated comments for use in preparation of
the next stage of design deliverables. For the 90% deliverable, an updated set of
draft specifications and an updated cost estimate will be provided.
9. Upon completion of the 100% documents, CONSULTANT will supply the CITY
one (1) set of the final documents (plans and specifications). Additional copies, if
needed, will be billed at cost as specified in the negotiated rate schedule.
Page 5 of 18
18. An opinion of probable construction cost will be prepared for the 60%, 90% and
100% drawings and specifications. The cost estimate format will be consistent with
the bid proposal tabulation sheet for the project.
19. The project drawings have been estimated to consist of the following sheets:
Sheet No.
1
2
3
4
5-7
T.O. 2
Drawin2 No.
G-O
G-l
G-2
G-3
C-l to C- 3
Amend. 1
Add. Drawin2
8-10
C-4 to C-6
DescriotioD
Cover Sheet (Title & Vicinity Map)
Index & Key Plan
General Notes & Legend
Typical Sections
Roadw~ Improvements for SE 4th Street
(SE 12 Ave. to SE 6th. Ave.)
Roadway Improvement for SE 4th. Street
(SE (il' Ave. to SE 200 Ave.)
Water Main, Drainage, Reclaimed & Roadway
Improvements (East Side)
Pavement Marking & Signage
Lighting
Standard Utility & Civil Details
Standard Electrical Details
Reclaimed Water Details
- --------Bid--Tab-ltems-- ---- - -.------ ---__
Material Specifications
11-20
C-7 to C-16
21-22
23-28
29-34
35-38
39-40
- 41
42
C-17
C-18
E-l to E-6
0-1 to 0-6
-- - - - . --0--7-- ----
0-8
SubTotals 26
0-7 to 0-10
0-11 to 0-12
- -0-13- - -- ---
0-14
16
Total 42 Sheets
20. PBS&J agrees to use original geotechnical investigation work provided to PBS&J by
the CITY that was previously completed for the limits of the work (SE 4th Street
from SE 6th Avenue to SE 2nd Avenue comprising approximately 1,665 linear feet)
and further assumes that the geotechnical information will be adequate to redesign
the project.
To account for any potential voids in the geotechnical information (missing or
additional data that is needed) made available to PBS&J, a contingency amount of
$3,000 has been included in this amendment. This contingency will be used only
with the written permission of the CITY to cover any additional work needed that is
not available from the original geotechnical investigation work. PBS&J will engage
the services of a geotechnical sub consultant, to the amount of fee allocated ($3,000)
for this work. Additional fee, if required by the geotechnical sub consultant to
perform the needed testing in the Added Project Area, will be regarded as an
Additional Service Item.
Task 2B Deliverables:
1. Attend 60%, and 90% drawing review meetings.
Page 7 of1S
2. Provide 2 sets of drawings to CITY at 60010 (and preliminary opinion of probable
cost)
3. Provide drawings to CITY at 90% (including draft bid documents, and preliminary
opinion of probable cost)
4. Provide 1 set of final drawings to CITY (including bid documents and final cost
estimate)
5. Provide one copy of the geotechnical report and boring logs (to the extent available).
6. Cost Estimates at 60%,90% and 100%
Task 3 - Permitting
The CONSULTANT will assist the CITY in obtaining Palm Beach County Public Health
Department (PBCPHD) permits for the water line replacement by completing the permit
forms for CITY approvaVsignature and providing drawings and specifications required
by the application. Permit application forms, including drawings and specifications, for
permitting through the PBCPHD will be submitted to the CITY following incorporation
of the 60% design review comments into the plans and specifications (but prior to the
90% design review). The FDEP "Application for General Permit to Construct PWS
System Components" application is required when new water mains are to be relocated
(i.e. not in the same trench as the existing lines). Permit fees will be paid by the CITY.
The CONSULT ANT will also assist the CITY in obtaining South Florida Water
Management District (SFWMD) permits for the construction of drainage improvements
- by c91I1QletLl1g1h~tP~rmitJ.Q1ll!~ forJ;!'r.Y~PQr~vl!~~i8.~!!!~e _~~rovi~l~8..~z:.~~.!!8~ _~1l~__ _
specifications required by the application. Permit application forms to the SFWMD,
including drawings and specifications, will be submitted to the CITY following
incorporation of the 90% design review comments into the plans and specifications. A
pre-permit conference with the SFWMD will be held to discuss the proposed drainage
improvements contemplated by this project. Permit fees will be paid by the CITY.
CONSULTANT will prepare and submit, on the CITY's behalf, a SFWMD dewatering
permit application
Two copies of the final permitting packages (plus the number of SFWMD required
copies) will be submitted to the CITY following incorporation of the 90% design review
comments.
CONSULTANT will prepare two (2) responses to "request for additional information"
made by each of the regulatory agencies following submittal of the permit applications.
Additional responses to agency requests for additional information will be considered an
Additional Services item.
Florida Department of Transportation (FDOT) work permits will not be required for work
within the Added Project Area.
CITY right of way permits will be required from the CITY of Boynton Beach. The
selected contractor will be required to apply for and acquire the necessary right of way
Page 8 of 18
permit. No fee has been included in this Amendment for CONSULTANT to assist
contractor with obtaining these permits.
Preparation of other permits for the above agencies (or for other regulatory agencies)
beyond that specified above will be considered an Additional Services item. Examples of
typical permits not included in this scope of work include wetland dredge and fill
permits, Asbestos HandlinglDisposal notification permits (for handling and disposal of
A-C pipe), Archeological /Historical preservation permits, endangered species permits,
tree removal permits, assisting contractor with right-of-way permits, etc.
Task 3 Deliverables
1. Prepare and submit PBCHD permit application packages for proposed water work
and provide CITY with 1 copy of permit application package.
2. Prepare and submit SFWMD permit application packages for proposed stormwater
work and provide CITY with 1 copy of permit application package.
3. Prepare and submit SFWMD dewatering permit application package and provide
CITY with 1 copy of permit application package.
5.. Respond twice to RFIs from each agency.
Task 4 - Bid Phase Services
.. NQ chang~~ frQIJLT3s.k Q.!"d~ N9._VQ~-!!i,:Q.~ f9-r _T~~ 4~ ~!4 ~!ta~e _~e~ic~s...
Task 5 - Services During Construction
The specific SDC phase services to be provided by the CONSULTANT include the
following:
1. Receive, log, and review shop drawing and product submittals for general
conformance with the design intent and provisions of the Contract Documents.
Review of up to 10 submittal packages (total, which includes submittals and re-
submittals, if required) is included in the budget for SDC phase services. PBS&J
will review and return submittals to the Contractor within 10 working days of
receipt.
2. Attend monthly construction progress meetings (22 hours has been allocated by
PBS&J in this amendment for the Project Manager, as requested by the CITY, to
attend monthly progress meetings). Project meetings will be conducted by the
PBS&J's Resident Observer. Following the meeting, the Resident Observer will
prepare and distribute meeting minutes to the CITY and other attendees.
Meetings will be held at the project's field office unless noted otherwise. In
addition to monthly progress meetings, weekly progress meetings will also be
held and attended by the Contractor, CITY and Resident Observer. PBS&J has
not allocated any fee for the Project Manager's attendance at weekly project
meetings.
Page 9 of 18
3. Review monthly payment applications submitted in a format acceptable to the
CITY. Assist the CITY to reconcile the Contractor payment requests,
clarifications, and responses to requests for quotation. A consecutive fifteen (15)
month (65 week) construction period is assumed in budgeting these tasks.
4. Respond in writing to Contractor's Request for Information (RFI) regarding the
design documents. A total of twenty five (25) RFI responses have been included
in this task. PBS&J will issue technical interpretations and clarifications of the
Contract Documents, along with associated support materials, as requested by the
contractor. These interpretations will be rendered and a response prepared and
submitted to the contractor within one week.
5. Assist CITY in negotiation of Change Orders (CO) and Field Change Directives
(FCD) during the 15 month construction period. For the purpose of this
amendment, it is assumed that CONSULTANT'S field representative will
facilitate the processing ofFCDs and CDs as part 'ofthe field representative's
daily tasks, and it is on this assumption and at the CITY's request that no
additional fee and no additional expenses have been included in this amendment
for these services. While every effort will be made to process FCDs and CDs
using the services of the CONSULTANT's field representative at the hours
allocated for the field representative, engagement of other members of
_CQNSUL:rANT'.s_st~ (in~jpJli1J.g.SJJa~QNS~I_AN:rS) for~dlingJ'J:;J?~ ~114:L _ _...
COs, if needed (project Engineer, Senior Project Manager, clerical), will be
considered an Additional Services Item.
6. Review work progress at key steps to allow certifications to the SFWMD and
PBCPHD that work was completed in general conformance with the Contract
Documents. Review to include confirmation that water services were properly
pressure tested and bacteriologically sampled to allow a "request for release of
facilities to be placed into service" to be filed with the PBCPHD.
CONSULTANT will assist the CITY in obtaining the appropriate PBCPHD
release for completed facilities by filling out the forms and facilitating submittal
to appropriate agencies.
7. In conjunction with CITY staff, make preliminary and final inspections and assist
in the preparation of a Contractor "punch list" to achieve Substantial Completion.
Review completion of identified punch list items to assist in the determination
that Substantial Completion has been achieved by the Contractor. Advise the
CITY that Final Acceptance of the project has been reached in accordance with
the Contract Documents.
Task 5 Deliverables:
1. Review shop drawing and product submittals for up to 10 submittal packages.
Page 10 of 18
2. Attend progress meetings, provide a written summary of the issues discussed,
prepare and distribute meeting minutes to the CITY and other attendees.
3. Review monthly payment applications; assist the CITY to reconcile the
Contractor payment requests, clarifications, and responses to requests for
quotations.
4. Respond in writing to Contractor's Request for Information (RFI) regarding the
design documents.
5. Prepare and assist CITY in negotiation of change orders and field change
directives.
6. Review work progress, review test and sampling data, and assist the CITY in
obtaining the appropriate PBCPHD release for completed facilities.
7. Prepare a Contractor "punch list", assist in the determination that Substantial
Completion has been achieved, advise the CITY regarding Final Acceptance of
the project.
Task 6 - Resident Observation
__ _ _ _ Tbi~J!Jn~l}d.m~pt QIoyi.d~~ f9L_IJTl1__h9W~ _Q( R~_si~~t_Qb~ery.~ti_Ql!_s~:ry~~es:. _ _,!)1e~~_
hours, combined with 509 hours previously approved under Task Order No. U04-16-02
allows a total of 2,240 hours available for PBS&J to provide full time construction
observation services for this project (40 hours per week x 56 weeks). The staff hours
added under this amendment have been allocated on a time and materials basis as
requested by the CITY for PBS&J's Resident Observer. While the construction time for
this project has been estimated by the CONSULTANT to be approximately fifteen (15)
months (65 weeks), at the request of the CITY the time allocated for Resident
Observation services and related support services has been reduced to thirteen (13)
months (56 weeks) as a cost saving measure. Additional resident observation time, if
required by CONSULTANT to complete the project, will be considered an Additional
Services Item. Additional fee, if needed, will require additional authorization, and fee
not used will not be billed.
This amendment provides for 29 hours offield services. These hours, combined with 38
hours previously approved under Task Order No. U04-16-02 allows a total of 67 hours
(4.5 hours per month for 15 months) allocated for construction matters requiring the
Senior Project Manager's attention. This amendment also provides for 6 hours of
Clerical support services, which combined with 10 hours previously approved under
Task Order No. U04-16-02 allows a total of 16 hours (1 hour per month for 16 months)
allocated. Additional time, if required by CONSULTANT to complete the project, will
be considered an Additional Services Item. Additional fee, if needed, will require
additional authorization, and fee not used will not be billed.
Page 11 of18
As part of this task, the construction will be monitored for compliance with the Contract
Documents. Additionally, the supervision of testing, as outlined in the Contract
Documents, will be monitored and properly documented. The coordination of resolutions
to design and construction issues will also be provided.
As required by some permitting agencies and the CITY, upon concurrence by the
Construction Inspector and the CITY, the CONSULTANT will issue a Certification of
Substantial Completion (using CITY's standard form). CITY will issue Final Acceptance
of project.
Task 6 Deliverable!:
One (1) copy of daily observation report, forwarded monthly to CITY.
c. Assumptions
In addition to the work items discussed above, the following assumptions were made in
establishing the scope of the amendment and associated fee. Changes and/or
modifications in the above work items for these assumptions are considered an
Additional Services Item under the terms of the contract. Assumptions include:
1. The scope and budget are based on a closed system with exfiltration basins.
- ------- --- ----------------------------
2. The CITY will provide CONSULTANT an electronic version-of"front end"contract---- - - - -
documents in MICROSOFT "WORD" format (see attached Standard Procedures and
Functions) .
3. Acquisition and securing of any easements (construction or permanent) for the new
piping and improvements will be the responsibility of the CITY. Additionally,
easement surveying and legal costs, if required, relating to easement acquisition have
not been included in the scope of services for this amendment and are the
responsibility of the CITY.
4. Deviations from the Final Design Drawings will be compiled by the Contractor and
electronically incorporated onto the CONSULT ANT's drawing files by the
Contractor using Autocad~2000. Two sets of signed and sealed RECORD drawings
by the Contractor's licensed surveyor will be submitted by the Contractor to the
CITY. One set of signed and sealed RECORD drawings will be provided to
CONSULTANT for submittal to PBCPHD and SFWMD.
6. Public meetings or hearings are not anticipated for this project, and CONSULTANT
has not allocated any hours to attend these proceedings. Additionally, attendance at
public meetings or hearings associated with permits applied for in support of the
project has not been allocated in CONSULTANT's budget.
Page 12 of 18
7. Full time resident observation hours are based on hours of actual observation
(Monday through Friday). Limited time has been allocated for administrative work
and senior engineering field inspection if needed, up to the hours allocated.
Additional resident observation, administrative, and senior engineering services can
be provided at an additional cost.
8. The CITY is responsible for all permitting fees, including costs of public notification
in local newspapers.
9. A single permit application covering the proposed construction work will be
prepared for submittal to each regulatory agency that is specifically included in the
permitting scope of work.
10. No surveying services have been included in this amendment at the request of the
CITY, as CITY has provided an existing survey of the Added Project Area covered
by this amendment to PBS&J. Additional survey services requiring the locating of
horizontal and/or vertical alignment of existing surface and subsurface utilities,
including other surface and topographical features, if required, will be considered an
additional services item. Additionally, no other specialized locating, uncovering, or
marking of existing utilities is implied at any location, and no vertical component to
existing utility location has been included in this task. PBS&J assumes, for the
purposes of this amendment, that all existing utilities, surface and topographical
features haY~ b~elLiJ1clude<lm.ld~c~lJrM~ly_q~~iqe..q in~~_existj!!R~J.!!Y~YJo be . _ _ _ _ _ _ _ _ _
provided to PBS&J by the CITY. The work effort for precision locating existing
utilities using other specialized means, by vacuum excavation, and for establishing
horizontal and vertical alignment of new utilities during design or during SDC has
not been included in this amendment, but is available as an Additional Service Item.
12. The Contract Documents will be prepared as a single contract (i.e. the water main
replacement, stormwater piping, and roadway work will not be prepared as separate
packages within the same set of Contract Documents). No pre-purchase of materials
and/or equipment is presumed.
13. A single bidding effort is assumed. Re-bidding the project or bidding multiple
contracts of is considered an Additional Services Item.
14. Costs for SDC phase geotechnical testing or any other testing to observe Contractor's
compliance with Contract Documents has not been included in this amendment and
is considered an Additional Services Item.
15. The design fee is based on the federal, state and local codes and standards in effect at
the beginning of the project and at the time of the submittal of this amendment.
Revisions required for compliance with any subsequent changes to those regulations
is considered an Additional Services Item.
Page 13 of 18
16. CONSULTANT will utilize the CITY's standard details and specifications as much
as possible.
D. Contract Reference
This Amendment NO.1 to Task Order No. U04-16-02 shall be performed under the
terms and conditions described within the Agreement for General Engineering Consulting
Services dated November 18, 2003 between the CITY and PBS&J.
E. Additional Services
The following are examples of some specific Additional Services items that may be
required, but are not included within this Amendment. Generally, a condition contrary to
the work description in Section B or assumptions in Section C (upon which the design fee
is based) is considered an Additional Services item. Examples include:
1. Additional supervision or construction observation in excess of that specified in
this amendment. A total of 2,240 hours of resident inspection time has been
allocated for this task (plus 67 hours of Senior Project Manager and 16 hours of
clerical time). If the period of construction is extended, delayed, or otherwise
exceeds this allocation for whatever reason, additional time and expenses will be
necessary .
2. Additional permitting assistance in excess of that identified in this Amendment.
3. The task of Services During Construction is based on an estimated 13 months (56
. weeks) of construction period from the time of the contractor mobilization to final
inspection. If the period of construction is extended, delayed, or otherwise
exceeds this allocation for whatever reason, additional time and expenses will be
necessary.
4. Assisting the CITY in the settlement of construction contract claims will be an
additional service
5. Replacement of water mains, stormwater system improvements, or roadway
improvements at locations other than those identified in this amendment.
Additional lump sum fees will be developed as requested by the CITY for future
work to include additional drawings, revised "front ends" and the preparation of
additional bid documents. Bid services and SDC will be extended as appropriate.
6. Field verification (horizontal and vertical) of existing utilities identified as being
within the immediate area of the proposed pipeline not already specifically
covered under this scope, and vacuum excavation and surveying to locate same.
7. Additional regulatory agency responses exceeding the first two responses to each
agency incompleteness notice and/or additional information request.
Page 14 of18
8. Survey work required to supplement the CITY's survey exceeding the allocation
included in this amendment of $3,000 is considered an Additional Services Item.
9. Geotechnical work required to complete the project exceeding the allocation
included in this amendment of $3,000 is considered an Additional Services Item.
10. Work effort that exceeds the fees estimated for time and material services as a
result of a change in scope or schedule is considered an Additional Services Item.
11. Threatened or endangered species and species of special concern permitting or
relocation work.
12. Archeological/Historical preservation permits, studies, or reports.
13. Surveying, flagging, or other work necessary to secure tree removal permits from
the CITY, County, or other jurisdictions.
14. Design modifications to the Construction Contract Documents (i.e. change orders)
required during construction as a result of hidden subsurface features, inaccurate
City-provided data or City requested changes
JS ~ UJ1knoWILSlJl:>~~(;~ _(;Q!1dltion~ 111_a1 W2!l!fLreg1Jir~~~diti~.!!!L~f!'~!!.~~__ ___ __ __ _ ___
CONSULTANT to resolve, including, but not limited to: underground storage - -.-
tanks (UST), soil contamination, or unknown utility conflicts that were not
indicated on City-provided data.
16. Conducting closed circuit TV (CCTV) surveys of existing pipelines.
17. Responses to Contractor's Request for Additional Information (RFI) exceeding
the number allocated in the scope are considered an Additional Services Item.
18. Landscape design services have not been included in this amendment at the
request of the CITY and are considered an Additional Services Item.
19. Record Drawing preparation has not been included in the scope of this
amendment as it is understood that Record Drawings will be prepared by the
Contractor.
20. Sanitary sewer design or coordination services have not been included in this
proposal at the CITY's request.
These and other services can be provided, if desired by the CITY, under separate
amendments to Task Order No. U04-16-02. Services performed will be on an as-
directed basis in accordance with a written Notice to Proceed from the CITY.
Page 15 of 18
F. Obligations of the CITY
1. The CITY shall provide the CONSULTANT in a timely manner, record data and
information related to the sewer system, water distribution system, stormwater
drainage system and streets within the project as necessary for the performance of
services specified herein.
2. The CITY shall review all drawings and other documents presented by
CONSULTANT; obtain advice of an attorney, insurance counselor, and others as
CITY deems appropriate for such review and render decisions pertaining thereto
within reasonable time so as not to delay the services of CONSULTANT.
3. With assistance by CONSULTANT, as described herein, the CITY, as applicant
shall obtain approvals and permits from all governmental authorities having
jurisdiction over the project. The CITY is responsible for the payment of all permit
application fees.
4. The CITY shall provide CONSULTANT information regarding the expected level of
service for drainage improvements (permissible drainage water surface elevations,
design storm years, etc.), and any existing information (stormwater master plan
reports, area drainage studies, nuisance flooding reports, known drainage problem
areas, etc.) that would aid in preparation of drainage design in the project area.
5. CITY shall provide equipment and manpower necessary to uncover sanitary sewer or
stormwater drainage manholes (buried or under pavement), if necessary, to confirm
condition, elevations, or obtain other operational information should PBS&J be
required to provide these additional service items.
6. CITY shall provide PBS&J with accurate survey in AUTOCAD 2000@ format
covering Added Project Area (electronic version already provided). PBS&J
assumes, for the purposes of this amendment, that CITY retains ownership of survey
and no additional field verification, utility locating, or augmentation of any kind will
be required.
G. Compensation
Compensation by the CITY to the CONSULTANT for tasks will be a combination of
lump sum (phase 1 Survey only) and time and material (all other tasks) in accordance
with the above mentioned Agreement. Payment for lump sum will be monthly based on a
percent complete. Payment for time and materials work will be based on actual hours
and costs expended as defined in the Agreement for General Engineering Consulting
Services. The estimated compensation of the services in this amendment is shown in
Table 1.
Page 16 of 18
Table 1: Labor and Expense Summary
Task T.O. 2 Amend 1 Total
Task 1 - Survey (Lump Sum) $28,662 $28,662
Survey Easement 3,822 3,822
Survey Allowance $3,000 3,000
Task 2 - Design 128,071 99,615 227,686
Task 3 - Permitting 15,455 4,800 20,255
Task 4 - Bid Phase Services 8,750 0 8,750
Task 5 - Services During Construction 44,810 33,777 78,587
Task 6 - Resident Observation 45,300 137,877 183,177
Subconsultants:
Geotechnical 7,340 7,340
Geotechnical Allowance 3,000 3,000
Electrical 55,000 55,000
Ele.ctric..al Allowanc.e .._ -. n_. - ..- -. - - ~_ u . - _. ~- ----_..----- _ _ _Jl~1 ._- __.__5~~3_!_
Expenses 8,571 7,245 15,816
Totals $290,781 $349,848 $640,629
H. Schedules
The CONSULTANT will commence work upon receipt of written authorization and will
complete all work associated with Tasks 2 and 3 within 3 months from the receipt of
authorization. Remaining Tasks 4, 5 and 6 will be dependent upon the CITY's schedule.
A detailed schedule is attached which presumes Task 4 will immediately follow permit
approval.
Page 17 of 18
APPROVED BY:
~OFBO~FWRIDA
Kurt Bressner, City Manager
Dated this 1 if, day of klJ,t7 t( .4!Ltj , ~
I .110
ff""5Sf.
~F~~w'~
Roberto S. Ortiz, P.E.
Vice President, Division Manager
O~t~dJms !~ t;~y_oJ /'J~
,_~Q9?~ _ _ _
Attachments:
Exhibit 1 - Summary
Exhibit 2 - Expense Summary
Exhibit 3 - Staff Mix
Page 18 of 18
Exhibit 1 . Summary
Amendment No.1 to Task Order No. U04-16-02
Southeast Federal Highway Corridor
Water Main, Stormwater & Roadway Improvement Project
City of Boynton Beach
Task
T.O. 2 Amend 1 Total
I I I
SURVEY
Task 1- Survey (Lump Sum)
Survey Easement
Survey Allowance
$28,662
$3,822
$28,662
$3,822
$3,000 53,000
........................................................................................................ ............................................... ......................
......................................................................................
.................................................. ............ ........... ...........
..........................................................................................
SURVEY TOTAL
$32,484
$3,000 $35,484
DESIGN
Task 2 - Design
$128,071
$99,615 5227,686
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::: ::::::::::::::::::::::: ::::::::::::::::::::::
DESIGN TOTAL
$128,071
599,615 5227,686
PERMITTING
Task 3 - Permitting
$15,455
$4,800 $20,255
........................................................................................
. ... . . .. . .. . . .. . .. . . .. . . ... . . . .. .... ... .. . . . .. . ... ........... ........... ...........
................................................................................................................ ................................................................ .................................
............................................................................................................................
PERMITTING TOTAL
$15,455
$4,800 $20,255
CONSTRUCTION RELATED SERVICES
Task 4 - Bid Phase Services
58,750 50 $8,750
Task 5 - Services During Construction
$44,810 533,777 $78,587
Task 6 - Resident Observation
$45,300 $137,877 $183,177
........................................................................... ................ .................... ................
...............................................................................................................................
. .. .. .. . ... .. .. . ... .. . . .. ... .... .. . .. . ..... .. . ... . ..... . ..... .............. ............... ...................
...................................................................................................................
.............................................................. .............. ........... ................
CONSTRUCTION SERVICES TOTAL
$98,860 $171,654 5270,514
SUB CONSULT ANTS & EXPENSES
Expenses
$8,571
$7,245
515,816
Subconsultants:
Geotechnical
Geotechnical Allowance
Electrical
Electrical Allowance
SUB CONSULTANT & EXFENSE TOTAL
$7,340
$0
$3,000
555,000
55,534
$70,779
$7,340
$3,000
$55,000
$5,534
586,690
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::: ::::::::::::::::::::::: ::::::::::::::::::::::
$15,911
ENGINEERING COST TOTALS
EST. CONSTRUCTION COST
Construction Estimate
% of Design (less electrical sub)
% of Design (incl. electrical sub design)
% of Dgn, Permit., Bid., Constr. Svcs & Inspect.
$2,000,000
6.4%
6.4%
14.5%
53,075,000 55,075,000
3.2% 4.5%
4.3% 5.1%
11.4% 12.6%
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Exhibit 3 . Staff Mix
Amendment No. lto Task Ordor No. U04.16.02
PBS&J
Southe..t Fedoral Highway Corridor
Water Mlln, Stormwator & Roadway Improvement Project
City of Boynton Bllch
4.Nov.06
Principal SPM PE Sr. Dgnr. Jr. Engr. Sr. Fld Rep Sr. Admin Admin '~ii
$185 $150 $95 $60 $75 $77 $52 $40 Hrs SubTotal
Tlsk 2 . Deslon
Task 2A. Reclaimed Wattr Main
1. Design 40 48 60 60 208 $18,800
2. Dry Line Permitting 4 2 4 10 I $1,100 I
3. Funding Assistance 4 16 16 32 ...
Task 2B. Desion
Prepare 60% Drawings:
1. Prepare Base Map Revisions 8 8 32 2 1 51 $3,860
2. Prepare 60% Roadway Revisions 0 32 60 60 48 0 0 1 201 $17500
3. Prepare 60% Stormwater Revisions 0 40 60 60 48 0 0 1 209 $18,700
4. Coordlnata FP&L Pole Relocations 0 8 4 0 2 0 0 1 15 $1,730
5. Prepare Probable Cost Opinion 1 4 8 0 5 0 0 1 19 $1,800
Prepare 80% Drawlnas:
1. Prepare 90% Roadway Revisions 0 8 40 24 16 0 0 1 89 $7,680
2. Prepare 90% Stormweter Revisions 0 8 48 24 16 0 0 1 97 $8 440
3. Coordinate FP&L Pole Relocations 0 2 8 4 4 0 0 1 19 $1,640
5. Update Probable Cost Opinion 1 4 8 0 7 0 0 1 21 $2,110
Preaare 100% Drawlnas
1. Prepare 100% Roadway Revisions 0 4 16 16 3 0 0 0 39 $3,305
2. Prepare 100% Stormwater Revisions 0 4 32 16 16 0 0 0 68 $6,800
4. Finalize FP&L Pole Relocations 0 2 4 0 4 0 0 2 12 $1,060
5. Update Probable Cost Opinion 1 3 6 10 ~
rli!S
Principal SPM PE Sr. Dgnr. Jr. Engr. Sr. Fld Rep Sr. Admin Admin Tot T&M
Task 3 . Ptrmlttlng $185 $150 $95 $60 $75 $77 $52 $40 Hrs SubTotal
1. Pre-permitting discussions & activities 2 2 4 $380
2. Prepare FDEP Permits for Water Relocations 2 4 2 2 10 $880
3. Prepare SFWMD Permits for Stormwater Improvements 8 8 3 2 21 $2,220
4. Prepare FDEP Permit for Reclaimed Dry Line 6 2 4 $1,320
!
Task 6 - Strvlces Durina Construction
1. Shop Dwg & Submittal Review 5 5 3 13 $1,346
2. Attend Monthly Progress Mtgs, Prepare & Distr. Minutes 22 12 2 11 47 $4,744
3. Review Monthly Pay Requests 8 11 11 2 18 50 $4,998
4. Respond to RFls 20 20 3 13 56 $6,676
5. Prepare & Negotiate Change Ordars & FCDs 4 18 18 2 23 65 $6,174
6. Review test resuits, Prepare Reiease for FDEP 11 18 2 11 42 $3,804
7. Prepare punch list, final inspection 3 3 4 10 $885
8. Project Closeout, Bond Release, Record Dwgs 2 10 18 32 4 66 $6,140
Task 6 . Rtsldent Ob..rvatlon I I I I I
I I I I I I
IFull-Time Resident Observation (T&M Estimate) I I 29 I 1731 I I 6 0 $137,877
I
Total Pro sot Manhou...
Subtotal ,Labor CO,st
Electrical Suboonsultant Strestllght Deslon and Polt Rtlocatlon Coordination
Electrical Subconsultant Irrigation Eltctrical Design and Controla)
Survey Allowance
Geotechnical Allowance
Expen..s From Table 2)
Grand Total {Combined Lump Sum & T&M